HomeMy Public PortalAbout2020.04.23 Crestline Engineers Legacy Park Pump Station ImprovementsApril 14 , 2020
Er ic Landsberg , PE
Clear Solutions Engineering , LLC
eric@clearsolutions .com
Subject: Proposal for Engineering Services Associated with the City of McCall Legacy
Park Pump Station Upgrades Project
Dear Mr. Landsberg ,
Crestline Engineers , Inc. (Crestl ine) is pleased to submit the following proposal for engineering
serv ices associated with the City of McCall Legacy Park Pump Station Upgrades Project located
at 1100 E. Lake Street , McCall , ID.
PROJECT UNDERSTANDING
The project consists of the construction/rehabilitation of one water pump station located within
Legacy Park . The scope of work consists of the general civil engineering support to Clear
Solutions Engineering , LLC (CSE) in obtaining the necessary project entitlements from the City
of McCall (City) and preparation of final construction plans to be used for obtain ing engineering
approvals and eventually for bidd ing purposes .
SCOPE OF WORK
Based upon our project understanding , preliminary site vis its , and discussions with the Owner
and the Development Team , we are ready to proceed with further development of the project.
Once authorized , our staff is available to provide services associated with the development of the
site as discussed above. This proposal is based on the following assumptions :
CSE and Bennett Architect , Inc. (Bennett) will be lead ing the project team including the
coord ination of the entitlement appl ications with the City of McCall and necessary final
engineering submittals/approvals w it h the Idaho Department of Environmental Quality
(IDEQ).
Crestline will prepare base drawings using exiting City of McCall topographic mapping and
drawing files from past projects. Accuracy may be limited , and these drawings may need
to be supplemented by field surveying in the future depending on the level of detail
determined.
Crestline will prepare the necessary civil engineering supporting site development
documents for the entitlement subm ittals.
Crestline will prepare the necessary drawings for the final engineering submittals .
Task 1 -Project Management, Administration and Setup
Task 1 includes general project management , administration , cor respondence/coordination , file
setup , the initial development of project base drawings , coordination of any additional surveying
323 Deinhard Lane , Suite C · PO Box 2330 · McCa ll , Idaho 83638 · 208.634.4140 · Fax 208.634.4146
www.crestline-eng.com · info@crestline-eng.com
Proposal -McCall Legacy Park Pump Station Upgrades April 14 , 2020
efforts , as well as working with the Development Team and limited assistance coordinating any
additional potential sub-consultants. Task 1 also includes project site visits, planning and
meetings as needed .
Task 2 -Preliminary Engineering and Application Drawings/Figures
Task 2 includes the preparation of preliminary engineering drawings , figures , and conceptual
details for the project's site layout , site grading and stormwater drainage improvements . As part
of this task , we will prepare the following items for inclusion into the projects' entitlement
application submittal to the City of McCall.
• Existing Cond itions with Site Plan
• Preliminary Civil Site and Utilities Plan
• Preliminary Grading , Drainage , and Stormwater Management Plan
This task will more than likely requ ire addit ional coordination with the McCall City Engineer. It is
also assumed that a majority of the application text associated with this task will be prepared and
coordinated by the City of McCall and Bennett Architect , Inc. and small infill areas of the text
pertaining to the general/site civil engineering for the project will be completed by Crestline.
This task includes coordination with the Client and the project Development Team as needed in
support of all drawing/figure reproductions , assembly of application binders , preparation of
electronic submittal files , and other necessary submittal documents and binders.
As part of this task , Crestline will attend the Planning and Zoning pre-application meeting , the
Planning and Zoning meeting and the City Council meeting if deemed necessary.
Task 3 -Final Engineering Design and Permitting
Th is task includes the preparation for final construction plans for site layout, grading/drainage and
stormwater management improvements as outlined in the scope of work . The task will also
include drafting support to CSE for all mechanical aspects associated with all improvements
internal to the building. If during the entitlement process the City of McCall requires major changes
from the submitted preliminary engineering design, Crestline will submit a request for change in
scope and fee for review and approval Plans will be developed as outlined below in the project
deliverables section of this proposal. It is assumed that extensive coordination with the Owner,
Design Team , and Contractor will not be required. Upon completion of the final design ,
construction plans and a Stormwater Drainage Report meeting the City of McCall requirements
will be submitted to the City of McCall for engineering approval.
As discussed previously in this proposal , this task assumes that CSE will coordinate any
submittals/approvals with the IDEQ. Should limited assistance with the preparation of a cost
est imate be needed , Crestline can support these efforts for the civil site improvements.
Task 4 -Stormwater Drainage Report
Task 4 includes the preparation of a Stormwater Drainage Report. As part of this task , we will
prepare the following items for inclusion into the project's final engineering submittal to the City of
McCall.
• Figures/drawings to be included in the stormwater drainage report .
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Proposal -McCall Legacy Park Pump Station Upgrades April 14 , 2020
• Stormwater drainage report meeting the requirements of the City of McCall Drainage
Management Guidelines (DMGs)
PROJECT DELIVERABLES
Crestline will produce the following project deliverables for the project.
Final construction plans to include :
o Cover Sheet and General Information/Note Sheet(s)
o Site and Utilities Plan
o Grading , Drainage and Stormwater Management Plan Sheet(s)
o Pump Station Building Floor Plan (drafting only with support from CSE)
o Mechanical Piping Plan( drafting only with support from CSE)
o Civil Typical Detail Sheet(s)
Stormwater Drainage Report meeting the requirements of the DMGs
City of McCall stormwater and construction plan approvals
NOT INCLUDED WITHIN SCOPE OF SERVICES
Certain services including , but not limited to the following , shall be charged as "Additional
Services" unless specifically included in the Scope of Services.
Application and permitting fees .
Costs associated with project Architects , Land Planners and Attorneys.
Site plan renderings , landscaping/irrigation design , and lighting plans .
Site , boundary and construction surveying .
Ordinary High Waterline determ ination , impact permitting , and mitigation .
Additional engineering services required in conjunction with easement/right-of-way
issues/acquisition.
Geotechnical and subsurface investigations/exploration , soils reports/testing and
field observations.
Groundwater modeling , percolation tests and quality testing.
Domestic water main/fire flow capacity modeling (To be completed by City Engineer).
,. Off-site domestic water distribution and wastewater collection system design.
Stormwater modeling , treatment , and disposal associated with off-site drainage
includ ing road right-of-way 's , adjoining properties and existing developed site .
Stormwater Pollution Prevention Plan (SWPPP) development and implementation.
Env ironmental site assessment/study preparation .
Joint utilities design (i.e. power , phone , internet, cable TV , etc .) and associated sub-
consultants .
Discovery or removal procedures for hazardous waste , subsurface debris , wells ,
underground tanks , federally listed species or archaeological artifacts .
Agency review fees , including utility services/connection and application fees.
Add itional engineering services due to significant plan changes .
Materials testing .
Preparation of project manuals , specificat ions , bid documents and bidding I
negotiation services
Construction management services , including construction observation/eng ineering
and inspection services .
Work associated with administration of a phased construction project.
Page 3 of 4
Proposal -McCall Legacy Park Pump Station Upgrades April 14 , 2020
ESTIMATED COST
It is estimated that the costs associated with completing Tasks 1 -
4
with respect to the above
listed scope of services and exclusions will be approximately $10 ,000.00 -$12 ,000.00. At this
time , we would like to propose a "not to exceed " budget limit in that amount without further
authorizatio n. It is proposed that all work be performed on a time and materials basis using the
rates as listed on the attached "Schedule of Billing Rates" (Exhibit A). In the event that work can
be completed in less time , the Client will only be charged for actual work completed. Mileage for
potential p roj ect work outside of the City of McCall will be billed at the rate approved by the IRS ,
currently $0 .575 cents per mile. All direct costs (travel , meals , photocopy, shipping/postage , and
out of the ord inary items needed to complete the project) will be billed at cost to the project plus
ten (10 %) percent. In-house supplies , printing , etc . will be billed at actual cost. Sub-consultant
fees and laboratory costs , if any , will be billed at cost to the project plus ten (10%) percent. Sub-
consultant fees and laboratory costs can be billed directly to the Client where appropriate . Direct
costs includ ing supplies , sub-consultant fees , and lab costs will be in addition to the estimated
amount associated with the proposed scope of services.
AGREEMENT
If this proposal meets your approval , it may serve as the basis for agreement by affixing a
signature on the attached Agreement for Professional Services. This signature will be considered
a notice to proceed with the services listed above , billed on a time and materials basis in
accordance with the rates as identified on Exhibit A .
Please return one s igned copy of the original agreement to our office at your earliest convenience
and we are very excited about working with you on this project.
Respectfully submitted ,
By _L~~~~~:=:Y~~:::=:";).__
Gregg Ta sley , P.E.
Principal Engineer
Page 4 of 4
April 14, 2020
Nathan Stewart, P.E.
City of McCall , Public Works Director
216 E. Park Street
McCall , Idaho 83638
Subject: Proposal for Final Design Engineering Services Associated with the City of
McCall Park Street/Thompson Avenue Reconstruction -Phase 1 Project in
McCall, Idaho
Dear Nathan ,
Based upon our conversations over the last few months , Crestline Engineers , Inc. (Crestline) is
pleased to submit the following proposal for work associated with final design engineering and
bidding assistance seNices for the City of McCall Park Street!Thompson Avenue Reconstruction
-Phase 1 Project.
SCOPE OF WORK
Based upon our project understanding including preliminary design seNices for the Park
Street!Thompson Avenue corridor, experience working on projects in the area , and discussions
with City staff, Crestline is ready to proceed with the final design associated with the first phase
of the project. In general , the following specific work tasks are proposed for Crestline :
Ongoing project coordination , planning , and management.
Final engineering design and development of Construction Plans Phase 1 for roadway ,
pedestrian , and stormwater management improvements from 4th Street east to the shared
driveway associated with the Thompson Place and Jakes Landing developments , just
beyond Ann Street.
Preparation of a Project Manual including specifications and bidding documents .
Assistance with project bidding and pre-bid meetings .
As previously discussed , Crestline will be working towards the goal of finalizing the design and
putting the project out to bid towa rds the end of Ap ri l. Eighty (80 %) design plans will be provided
to the City for rev iew and comment including a preliminary cost estimate for the proposed Phase
1 improvements . It is anticipated that the project w ill be advertised with the Star News and
Crestline will reach out to several contractors informing them of the project. Project bids will be
received in May for anticipated early to mid -July start after the installation of the proposed
franchise utility improvements .
NOT INCLUDED WITHIN SCOPE OF SERVICES
Certain seNices including , but not limited to the following , shall be charged as "Add itional
SeNices" unless specifically included in the Scope of Work .
Domestic water distribution/wastewater collect ion system design , planning and
modeling .
323 Deinhard Lane , Suite C · PO Box 2330 · McCall , Idaho 83638 · 208.634.4140 · Fax 208.634.4146
www.crestline-eng.com · info@crestline-eng .com
Proposal -Final Engineering , Park St.ffhompson Ave . Reconstruction April 14 , 2020
BUDGET
Site plan renderings , landscaping , and lighting plans.
Permit , plan checking, inspection and other agency review fees, including utility
services/connection and application fees .
Preparation of a Stormwater Drainage Report meeting the requirements of the City of
McCall , DMG's.
Extensive design work associated with complex underground stormwater
detention/management facilities.
Traffic engineering report/study preparation .
ITD Right-of-Way Encroachment Applications and Permits.
Environmental studies and permits .
Discovery or removal procedures for hazardous waste, subsurface debris , wells ,
underground tanks , federally listed species or archaeological artifacts.
Wetland delineations , impact permitting , and mitigation.
Franchise utility (power, phone , cable, etc.) relocation design and coordination .
Street lighting design and coordination .
Adjoining property owner coordination and impact negotiations
Additional engineering services due to significant plan changes.
Additional engineering services and revisions as requested by the Authority(s)
Having Jurisdiction (AHJ) during review of the project.
Construction management and engineering services , including construction
observation .
It is estimated that the costs associated with completing this phase of the project with respect to
the above listed scope of services and exclusions will be approximately $22 ,250.00 -$25 ,000 .00
At this time , we would like to propose a "not to exceed " budget limit in the amount of $25 ,000 .00
without further authorization . It is proposed that all work be performed on a time and materials
basis using the rates as listed on the attached "Schedule of Billing Rates" (Exhibit A). If work can
be completed in less time , Client will only be charged for actual work completed. Mileage for
potential project work outside of McCall will be billed at the rate approved by the IRS , currently
$0.575 cents per mile . All direct costs (travel , meals , photocopy , shipping/postage, and out of the
ordinary items needed to complete the project) will be billed at cost to the project plus ten (10%)
percent. In-house supplies , printing , etc . will be billed at actual cost. Subconsultant fees and
laboratory costs , if any , will be billed at cost to the project plus ten (10%) percent unless negotiated
differently. Subconsultant fees and laboratory costs can be billed directly to the Client where
appropriate. Direct costs including supplies , not included subconsultant fees , and lab costs will
be in addition to the estimated amount associated with the proposed scope of services .
AGREEMENT
If this proposal meets your approval , it may serve as the basis for agreement by affixing a
signature within the space provided below. This signature will be considered a notice to proceed
with the above listed services and rates as an extension of our September 24 , 2019 , Agreement
for Professional Services . This signature will be considered a notice to proceed with the services
listed above , billed on a time and materials basis in accordance with the rates as identified within
Exhibit A.
Page 2 of 3
Proposal -Final Engineering , Park St.!Thompson Ave. Reconstruction April 14, 2020
Please return one signed copy of this letter proposal to our office at your earliest convenience
and we look forward to working with you on this project.
Respectfully submitted , Accepted By :
Gregg n ersley , P.E .
Principal ngineer
Enclosures :
1. 2020 Schedule of Billing Rates , Crestline Engineers, Inc. (Exhibit A)
Page 3 of 3
CRESTLINE
E N G I N E E R S
EXHIBIT A
CRESTLINE ENGINEERS, INC.
Civil Engineering Consultants
2020 SCHEDULE OF BILLING RATES
Hourly
Job Description Rate
Supervising Engineer/Senior Technical Consultant ...................................................... $153.00
Principal Engineer........................................................................................ $138 .00
Senior Project Manager. ................................................... .' ....... : ... ;................................ $133.00
Project Manager ............................................................................. ~~............................. $120 .00
Senior Project Engineer ............................................ ~ .... ~ .... "-......................................... $108 .00
$100.00
Senior Technical Designer ............................................................................................ $90.00
Technical Designer ........................................................... :............................................ $80.00
Associate Engineer 11 .................................................................................................... $90.00
Associate Engineer 1...................................................................................................... $85.00
Construction Manager/Senior Project Inspector............................................................ $100.00
Project Inspector 11 ......................................................................................................... $88 .00
Project Inspector 1.......................................................................................................... $78.00
Senior Env ironmental Specialist................................................................................... $85.00
Environmental Technician ............................................................................................. $65 .00
Geographic Information System Specialist ....... ............ ........................................ ........ $80 .00
CAD Technician ....... ........... ........................... ..... .... ................. .... ...... ....... .................... $65 .00
Administrative Support , Clerical and Delivery ............................................................... $60 .00
Notes :
• The above hourly rates will be adjusted on an annual basis , effective January 1 of each
year.
• Mileage will be billed at the rate approved by the IRS, currently 57.5 cents per mile .
• All direct costs (travel , meals , photocopy , shipping and postage , and out of the ordinary
items needed to complete projects) will be billed at actual cost plus ten (10%) percent.
• All sub-consultant fees, laboratory costs and application fees, if any , will be billed at cost to
projects plus ten (10%) percent.
• Sub-consultant fees, laboratory costs and application fees can be billed directly to or
handled by the Client where appropriate .
323 Deinhard Lane , Suite C · PO Box 2330 · McCall , Idaho 83638 · 208 .634.4140 · Fax 208.634.4146
www.crestline-eng .com · info@crestline-eng .com