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HomeMy Public PortalAbout2020.08.13 Regular Council Minutes MINUTES McCall City Council Regular Meeting McCall Community Center 701 1st Street, McCall, ID AND TEAMS Virtual August 13, 2020 Call to Order and Roll Call Pledge of Allegiance Approve the Agenda Consent Agenda Public Comment Public Hearing Department Reports Presentation Business Agenda Adjournment CALL TO ORDER AND ROLL CALL Mayor Giles called the regular meeting of the McCall City Council to order at 5:30 p.m. Mayor Giles, Council Member Holmes, Council Member Maciaszek, Council Member Nielsen, and Council Member Sowers all answered roll call. City staff members present were Anette Spickard, City Manager; Bill Nichols, City Attorney; BessieJo Wagner,City Clerk; Shay Tyler,Deputy Clerk;Erin Greaves,Communications Manager; Linda Stokes, City Treasurer; Michelle Groenevelt, Community Development Director; Rick Stein, Airport Manager; Eric McCormick, Golf Course Superintendent; Meg Lojek, Library Director; Chris Curtin, Information Systems Manager;Nathan Stewart, Public Works Director; Also, in attendance were Alex Deduck and Vincent Tremboli, Idaho Transportation Department; Scott Broyles; Mayor Giles led the audience in the Pledge of Allegiance. APPROVE THE AGENDA Council Member Maciaszek moved to approve the agenda as submitted. Council Member Holmes seconded the motion. In a voice vote all members voted aye and the motion carried. MCCALL CITY COUNCIL Page I of 9 August 13, 2020 Regular Meeting CONSENT AGENDA Staff recommended approval of the following ACTION ITEMS. All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City Council for reading and study. Items listed are considered routine by the Council and were enacted with one motion. 1. Special Council Minutes June 19, 2020 2. Special Council Minutes July 1, 2020 3. Payroll Report for period ending July 24, 2020 4. Warrant Register—GL 5. Warrant Register—Vendor 6. Accept the Minutes of the following Committees a. Historic Preservation Commission—March 9, 2020 b. Historic Preservation Commission—May 11, 2020 c. Historic Preservation Commission—June 8, 2020 d. Library Board of Trustees—May 21, 2020 e. Library Board of Trustees—June 18, 2020 f. Public Art Advisory Committee—February 24, 2020 g. Public Art Advisory Committee—May 18, 2020 h. Public Art Advisory Committee—June 29, 2020 7. Accept Chamber of Commerce Report 8. AB 20-219 City Licenses Report to Council Per McCall City Code: Per McCall City Code Title 4 Chapter 9, the City Council has determined that the City Clerk shall be delegated the authority to process and grant or deny all alcoholic beverage license applications, other than certain circumstances involving catering permits, which the city clerk shall review the application for catering permit for completeness and forward said application to the Police Chief.The Police Chief upon receipt of the application shall make a recommendation to the City Clerk to approve or deny the application. Whenever the City Clerk shall determine that an application for alcoholic beverage license transfer or renewal is complete,the City Clerk shall approve or deny such application.All decisions of the City Clerk shall be reported to the City Council at the next regularly scheduled City Council meeting after such decision. The City Clerk is also responsible for all processing of business, taxi, snow removal, pawnbroker, child daycare licenses, vendor permits, and public event applications.Action: Council review the License report. 9. AB 20-220 Request to Accept the Idaho Transportation Department ADA Curb Ramp Grant Award and Adopt Resolution 20-17 Approving the Execution of the Cooperative Agreement with the Idaho Transportation Department: The Idaho Transportation Department Division is authorized to issue grants to assist cities with capital projects to bring pedestrian curb ramps along the state highway system up to current ADA standards. The goal of the program is to provide safe and easily accessible facilities for pedestrians with disabilities while allowing local jurisdiction flexibility in meeting the required standards. The City of McCall submitted an ADA Curb Ramp program grant application in March 2020. Curb ramps identified for replacement in this grant application are located at the intersection of SH55 and Park Street. The City was notified of their grant award on July 16, 2020. Resolution 20-17 is presented to execute the Cooperative MCCALL CITY COUNCIL Page 2 of 9 August 13, 2020 Regular Meeting Agreement between the City and the Idaho Transportation Department.Action:Accept the Idaho Transportation Department ADA Curb Ramp Grant Award and Adopt Resolution 20-17 approving the Execution of the Cooperative Agreement with the Idaho Transportation Department and authorize the Mayor to sign all necessary documents. 10. AB 20-221 Request for approval of Two Contracts for Services with LiquiVision Technology: Staff requests the approval of two contracts for services with LiquiVision Technology for inspection and cleaning of the City clear wells, storage tanks, intakes & wet wells. This is a standard Operations & Maintenance task. The Environmental Protection Agency(EPA)requires all entities to clean and inspect tanks&clear wells every 3 years. This work is broken out into 2 service contracts. These contracts have been reviewed by the City Attorney.Action:Approve the contracts for service with LiquiVision and authorize the Mayor to sign all necessary documents. 11. AB 20-224 Recommendation to Award Crestline Engineers CEI Services Agreement Associated with the Park/Thompson Avenue Reconstruction — Phase 1 Proiect: The City and Thompson Place PUD are commencing public right of way(ROW)improvements in August and September 2020 per the approved construction agreement (AB 20-212). This request is to approve the proposal for Construction,Engineering and Inspection(CEI) engineering services by Crestline Engineers that is necessary to oversee the City's portion of the public ROW improvements (valued at —$220,000). The estimated CEI cost for this project is approximately 5% of the construction. This is less than the standard 10% used for planning purposes. The Agreement will ensure all work performed by the Contractor/Developer for the City is properly managed, inspected, and documented in accordance with the City and Idaho Standards for Public Works Construction (ISPWC) standards. Action: Approve the Proposal for CEI Services Agreement by Crestline Engineers and authorize the Mayor to sign all necessary documents. 12. AB 20-218 Request for Approval of a Contract for Services with Carrier: Staff requests the approval of a contract for services with Carrier to inspect and provide a list of repair needs for the water treatment plant's broken boiler. Carrier has provided a quote with terms and conditions. Action: Approve the contract for services with Carrier and authorize the Mayor to sign all necessary documents. Council Member Holmes moved to approve the Consent Agenda as submitted. Council Member Sowers seconded the motion. In a roll call vote Council Member Holmes, Council Member Sowers, Mayor Giles, Council Member Maciaszek, and Council Member Nielsen all voted aye, and the motion carried. PUBLIC COMMENT Mayor Giles called for public comment at 5:34 p.m. Four public comments were submitted in writing and are below: Lola Elliot of 321 Mather Rd., McCall wrote: PLEASE extend the Mask mandate. It is imperative that we follow this very simple task to keep our community safe. Our community is our greatest natural resource- let's protect it! MCCALL CITY COUNCIL Page 3 of 9 August 13, 2020 Regular Meeting Joe Idaho of Boise Idaho wrote: My wife and I walked thru your town today with masks. We walked from our campsite at Ponderosa State Park to the Shoreline Inn. We saw one family of four and one lady making deliveries wearing masks. No one else was wearing a masks. We support wearing masks. We would like to support McCall. But we did not see any enforcement or education taking place, although we did see 5 state/local government employees not in compliance. Max Williamson of 1880 N. Club Hill Blvd,McCall wrote: Please for the protection of everyone "require" everyone mask up to enter any buildings,public&private, in McCall & any areas under your jurisdiction. Also,they must follow all current covid-19 precautions. Make it an ordinance or whatever it's called with A$100 fine, so people will take this seriously.Thank you for considering people's safety. Peter Garcia of 273 Rancho Ct.,Chula Vista,CA 91911 wrote: There's a hotel manager Freddy Farfan Tania Aurora Neria etc., they are all illegals and they are hiring more illegals taking money from them he drives a lifted ford excursion. Careful. Hearing no comments from attendees, Mayor Giles closed the comment period at 5:35 p.m. PUBLIC HEARING AB 20-226 Request to Adopt an Ordinance Setting the FY21 City of McCall Budget Appropriation at$26,326,083 Mayor Giles opened the public hearing at 5:35 p.m. City Treasurer Linda Stokes presented the Ordinance setting the FY21 City of McCall Budget Appropriation at $26,326,083. On July 24, 2020 the Council set a tentative budget in the amount of $26,326,083. The FY21 Tentative Budget includes the growth and annexation property tax amount from the County Clerk and does not include 3%maximum allowable property tax increase, and none of the available foregone amount. Since the last budget meeting, staff had identified a few FY20 projects that will not be completed before year's end that need to be carried forward to FY21,therefore,transfers were calculated and some shifting in property taxes in the governmental and enterprise funds to allow the tentative budget to balance. No written public comments have been received. The Council had no questions. Mayor Giles called for public comments at 5:41 p.in. No public comments were received. The Council did not have any questions of staff. Mayor Giles closed the public hearing at 5:45 p.m. Council Member Nielsen moved to suspend the rules, read by title only, one-time only Ordinance No.992. Council Member Sowers seconded the motion.In a roll call vote Council MCCALL CITY COUNCIL Page 4 of 9 August 13, 2020 Regular Meeting Member Nielsen, Council Member Sowers, Mayor Giles, Council Member Holmes, and Council Member Maciaszek all voted aye, and the motion carried. City Manager Anette Spickard read Ordinance 992: An ordinance entitled the FY21 Annual Appropriation Ordinance for the Fiscal Year beginning October 1,2020, appropriating the sum of$26,326,083 to defray the expenses and liabilities of the City of McCall for said fiscal year, authorizing a levy of a sufficient tax. Council Member Nielsen moved to adopt Ordinance No.992 setting the FY21 City of McCall budget appropriation at $26,326,083 and authorize the Mayor to sign all necessary documents. Council Member Holmes seconded the motion. In a roll can vote Council Member Nielsen, Council Member Holmes, Mayor Giles, Council Member Maciaszek, and Council Member Sowers all voted aye, and the motion carried. AB 20-225 Request to Approve Resolution 20-18 to Reserve Forgone Amount for Fiscal Year 2021 for Potential Use in Subsequent Years Mayor Giles opened the public hearing at 5:50 p.m. City Treasurer Linda Stokes presented the Resolution 20-18 to reserve forgone amount for Fiscal Year 2021 for potential use in subsequent years. Beginning July 1, 2020, Idaho State HB 354, passed by the 2020 State Legislature,requires cities to pass a resolution each year to accrue forgone property tax levying authority that could be levied in a future year. If the City does not pass the resolution, that year's forgone amount would be forfeited permanently but the City would retain levy authority for previously accrued forgone. The process to pass the forgone accrual resolution is the same as the process for the City budget and can be done at the same time. Both hearing notices, the hearing for forgone accrual and the City budget, must be published in the official newspaper twice seven days apart and can be done together. At the conclusion of the FY21 Budget work session held July 24, 2020, the Council set a tentative budget in the amount of$26,326,083 that does not include the maximum allowed 3% increase of $189.631. The Council may elect to reserve the FY21 Forgone Amount for potential use in subsequent years by formally adopting the Resolution 20-18 to the reserve forgone amount for Fiscal Year 2021 for potential use in subsequent years at the conclusion of the public hearing. The Council had no questions for staff. Mayor Giles called for public comment at 5:55 p.m. No written public comment was received, and no verbal comments were given. Mayor Giles closed the public hearing at 5:57 p.m. Staff clarified for Council Member Maciaszek the amount of the foregone and explained the new legislation of State House Bill 354 and the reason behind officially reserving the foregone. No foregone has been used since 2009 and the money has been accruing in a fund for when the City would need it. The decision required by this legislation is for Council to determine whether to MCCALL CITY COUNCIL Page 5 of 9 August 13, 2020 Regular Meeting permanently forfeit the amount or to reserve the foregone for the future. All Council members were in favor of accrual. Council Member Holmes moved to adopt forgone accrual Resolution 20-18 to Reserve Forgone Amount for Fiscal Year 2021 for potential use in subsequent years and authorize the Mayor to sign all necessary documents. Council Member Nielsen seconded the motion. In a roll call vote Council Member Holmes, Council Member Nielsen, Mayor Giles, Council Member Maciaszek, and Council Member Sowers all voted aye, and the motion carried. DEPARTMENT REPORTS City Manager City Manager Anette Spickard addressed the question of which takes precedence of the two mask mandate ordinances of the City and County. She explained the City ordinance will take precedence over the County so long as it is in effect and the County for all other areas. If the Council chooses to let the ordinance lapse, the County mandate will take its place. City Attorney Bill Nichols clarified the difference between the two is the penalty and duration. The County penalty is a misdemeanor and has no expiration date whereas the City is only a civil penalty and expires after 30 days. The City ordinance will need to be continued by the Council before the end of the 30 days to keep it in effect. Council Member Holmes thanked staff for the bollards on E. Lake Street as she feels it has made it much safer. City Manager Spickard and City Treasurer Stokes gave a brief update on the Cares Act in regard to urban renewal districts. Airport Airport Manager Rick Stein answered questions regarding the Airport Master Plan and explained the process is still in the early stages. He has received some public comments and reported there is a website available to show what is transpiring. He shared there will be more public meetings for additional community input. Construction is on time to be wrapped up by end of September. City Clerk Council had no questions. Community Development Community&Economic Development Director Michelle Groenevelt reported the Local Housing Committee spent the first meeting taking care of housekeeping items such as electing a chair and vice-chair, bylaws, etc. Each member took a topic item to research to bring back for discussion at the next meeting on August 24. Golf Course Golf Course Superintendent Eric McCormick gave an update on the McCall Amateur event. Info Systems Information Systems Manager Chris Curtain gave a report on the Cares Act projects: creation of a pilot neighborhood and pulling fiber through the existing conduit as well as to provide public wifi. He explained the challenges with the Cares Act and Sparklight and how that has affected the projects. The Cares Act was awarded last week, and he is hoping to hear from them soon. City MCCALL CITY COUNCIL Page 6 of 9 August 13, 2020 Regular Meeting Manager Anette Spickard shared information about the Bonner County lawsuit against the Governor's office claiming the State is violating the Federal law as it stipulates the State cannot attach strings, and this includes the broadband grants as well. The grant states once the fiber is in, the City is to turn it over to a private entity, which InfoSys Manager Curtain disagrees with. Another requirement is the projects would have to be completed by December 15. There will need to be a discussion regarding the trial neighborhood project. Library Council had no questions. Parks &Recreation Council Member Holmes gave a suggestion about partnering with Hotel McCall for movie events. City Manager Anette Spickard shared prior to the pandemic, staff had been planning on some events for that space and she will discuss picking it up again with Parks & Recreation Director Kurt Wolf. Police City Manager Anette Spickard gave an update on the new staff and there has been more interest in the job postings. Public Works Council complimented the department for how nice downtown is looking and thanked the staff and their partners for their professionalism in dealing with all of the criticisms and difficulties. Public Works Director Nathan Stewart shared in the beginning some of the businesses in the area were frustrated, but as the project has commenced over the last couple of years, those people can see how it is coming together and are now advocates for the project. PRESENTATION AB 20-223 Presentation by Idaho Transportation Department on Highway 55 Safety Improvement Project between Rainbow Bridge and Smiths Ferry - Presentation Only City Manager Anette Spickard introduced Alex Deduck and Vincent Tremboli,the representatives from the Idaho Transportation Department (ITD) project team and gave a brief overview of the highway safety construction project for the Rainbow Bridge stretch of road slated to begin in September 2020. Mr. Deduck, ITD Project Manager, explained the purpose of the project is to straighten the road both north and south of Rainbow Bridge and shared what that activity will include. The project will start the day after Labor Day on September 8, 2020 and will continue until mid-November depending on the weather. During the winter, the project will be shut down and the road will be fully open. In the spring, the project will pick up again so be prepared for delays starting March 15 until May 15. The contractor will be allowed to close one lane and use a stop light to move traffic. Rock blasting will occur during the fall and spring construction and the road and river will be completely closed to any traffic and river activity Monday thru Thursday from 10 a.m. to 2 p.m. for safety reasons. The summer season will start on May 15 and go through Labor Day where the MCCALL CITY COUNCIL Page 7 of 9 August 13, 2020 Regular Meeting contractor can close one lane during week but will be required to have all lanes open Friday — Sunday. Mr. Deduck confirmed the construction is slated for completion by November 2022. The project will take two years as there is a significant amount of blasting to be done and short windows in which the blasting is allowed. The Construction will be in operation 24 hours a day, 7 days'a week. Mr. Tremboli, Public Affairs Manager, spoke about his goal to create awareness so people can plan accordingly. There will be a heavy emphasis on communication to news and social media, and he has spoken with major stakeholders in the area and other cities. ITD does not want to see people show up during the road closure times and feel frustrated. Council thanked them for the update. For more information on the project, visit https://itdprojects.org/projects/id55smithsferry/ BUSINESS AGENDA AB 20-222 Request to Approve the Appointment of Scott Broyles to the McCall Area Planning and Zoning Commission Community & Economic Development Director Michelle Groenevelt presented the appointment of Scott Broyles to the McCall Area Planning and Zoning Commission.The McCall Area Planning and Zoning Commission (PZC) consists of seven (7) members: four (4) appointed by the Mayor with consent of the Council, and three (3) appointed by the Board of Valley County Commissioners. All members must be residents of the city or the area of city impact for a period of at least two (2) years prior to appointment (MCC 3.12.02). Steve Callan finished his term last winter and a City Representative position has been open for several months. In June, Scott Broyles submitted a letter of interest for the position and on August 4, 2020 the PZC unanimously recommended him to the City Council for a three-year appointment to'end in August 2023. Mr. Broyles answered questions by Council Member Nielsen. Council Member Holmes moved to appoint to the McCall Area Planning and Zoning Commission Scott Broyles for a three-year term representing the McCall City Limits, expiring August 2023. Council Member Nielsen seconded the motion. In a roll call vote Council Member Holmes, Council Member Nielsen, Mayor Giles, Council Member Maciaszek, and Council Member Sowers all voted aye, and the motion carried. COVID-19 Update City Manager Anette Spickard presented the COVID-19 update. She shared the City of McCall has their own dashboard showing the latest infection numbers and there are over 60 people who have tested positive. She reported incoming community complaints have lessened, staff has provided posters and materials to businesses, and highway reader boards are up. The local school district board has posted a reopen plan and school will start September 8 with only half of the students in the school at all times. She gave brief overview of the County Commissioners decision to make masks county wide. The Emergency Operation Center group is switching to a fall/winter focus. Tourism numbers are strong and local option tax funding is up to normal levels and it MCCALL CITY COUNCIL Page 8 of 9 August 13, 2020 Regular Meeting appears the City will meet the budget funding requirements this year. McCall Outdoor Science School (MOSS) is having Crush the Curve testing event on August 24. However, as the City has a separate contract with III-A, staff will not participate at that event. A discussion on how to proceed with open meetings is planned for the August 27 Council meeting as the Governor has rescinded some open meeting law. Upcoming Meetings Schedule Discussion Council discussed upcoming meetings. According to the State open meeting laws, one Council member must be physically present at the public meeting location. City Manager Anette Spickard asked if any Council Member would like to volunteer to be present at the Community Center for the meetings on August 27 and 28. Council Member Maciaszek volunteered for August 27 and Council Member Nielsen for August 28. ADJOURNMENT Without further business, Mayor Giles adjourned the meeting at 7:08 p.m. I IIIai7)pr/4. cCA1 7'emsAtiz� (ti SSS ATTEST: 4 v SEAL e;o kobert S. Gi es, Mayor % O BessieJo W g er, City Jerk MCCALL CITY COUNCIL Page 9 of 9 August 13, 2020 Regular Meeting