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Home My Public Portal About2020.07.23 Regular Council Minutes MINUTES McCall City Council Regular Meeting McCall City Hall VIA MS TEAMS July 23, 2020 Call to Order and Roll Call Pledge of Allegiance Approve the Agenda Consent Agenda Public Hearing Public Comment Department Reports Work Session Business Agenda Adjournment CALL TO ORDER AND ROLL CALL Mayor Giles called the regular meeting of the McCall City Council to order at 5:30 p.m. Mayor Giles, Council Member Holmes, Council Member Maciaszek, and Council Member Nielsen all answered roll call. Council Member Sowers joined the meeting at 5:38 p.m. City staff members present were Anette Spickard, City Manager; Bill Punkoney, City Attorney; BessieJo'Wagner, City Clerk; Shay Tyler, Deputy Clerk; Erin Greaves, Communications Manager; Linda Stokes, City Treasurer; Delta James, Economic Development Planner; Morgan Bessaw, City Planner; Kurt Wolf, Parks and Recreation Director; Rick Stein, Airport Manager; Eric McCormick, Golf Course Superintendent; Meg Lojek, Library Director; Chris Curtin, Information Systems Manager; Traci Malvich, Human Resources Manager; Justin Williams, Police Chief; Nathan Stewart, Public Works Director; Also, in attendance were Tyson Weis; Jackie Rubin, McCall Library Board of Trustees; Matt Linde, Ponderosa State Park; Claire Remsberg, Public Art Advisory Committee; Bill Flood, Artist; Devon Cox and Robert Peterson, EntryPoint, LLC; Mayor Giles led.the audience in the Pledge of Allegiance. APPROVE THE AGENDA Council Member Holmes moved to approve the amended agenda as submitted. Council Member Maciaszek seconded the motion. In a voice vote all members voted aye and the motion carried. MCCALL CITY COUNCIL Page 1 of 17 July 23, 2020 Regular Meeting Minutes CONSENT AGENDA Staff recommended approval of the following ACTION ITEMS. All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City Council for reading and study. Items listed are considered routine by the Council and were enacted with one motion. 1. Payroll Report for period ending July 10, 2020 2. Warrant Register—GL 3. Warrant Register—Vendor 4. AB 20-213 City Licenses Report to Council Per McCall City Code: Per McCall City Code Title 4 Chapter 9, the City Council has determined that the City Clerk shall be delegated the authority to process and grant or deny all alcoholic beverage license applications, other than certain circumstances involving catering permits, which the city clerk shall review the application for catering permit for completeness and forward said application to the Police Chief. The Police Chief upon receipt of the application shall make a recommendation to the City Clerk to approve or deny the application. Whenever the City Clerk shall determine that an application for alcoholic beverage license transfer or renewal is complete, the City Clerk shall approve or deny such application. All decisions of the City Clerk shall be reported to the City Council at the next regularly scheduled City Council meeting after such decision. The City Clerk is also responsible for all processing of business, taxi, snow removal, pawnbroker, child daycare licenses, vendor permits, and public event applications. As the State begins reopening businesses, the City is allowing permits depending on the circumstance until further.notice. Licenses are still being processed.Action: Council review the License report. 5. AB 20-200 Treasurer's Monthly Report as Required by IC 50-208: Treasurer's report of accounts and activity of office during the month of June 2020 regarding care, management or disposition of moneys, property or business of the City.Action: The Council shall examine the report and determine whether additional information from the Treasurer is required. 6. AB 20-215 Request to Approve the Federal Aviation Administration AIP 3-16-23-028- 2020 Grant Award for the Airport Master Plan Project: At the March 26, 2020 Council meeting, the City approved a letter to be submitted to the Federal Aviation Administration (FAA) requesting funding for the Airport Master Plan. The Airport Master Plan will present a strategy for development while considering the potential environmental and socioeconomic impacts throughout the planning period. The FAA is tendering a grant offer for this project at the McCall Municipal Airport consisting of consulting services to create the Airport Master Plan. The Grant Offer is for $336,332. The Grant will provide 100% of the funding, no local match is required.Action:Approve the Federal Aviation Administration AIP 3-16-23-028-2020 Grant Award Agreement for the Airport Master Plan Project, ratify the Mayor's and City Attorney's actions, and that the City enter into the agreement. Council Member Nielsen moved to approve the Consent Agenda as submitted. Council Member Holmes seconded the motion. In a roll call vote Council Member Nielsen, Council Member Holmes, Mayor Giles, and Council Member Maciaszek, all voted aye, and the motion carried. MCCALL CITY COUNCIL Page 2 of 17 July 23, 2020 Regular Meeting Minutes PUBLIC HEARING AB 20-210 Request for Approval of Flynn Subdivision Preliminary Plat(SUB-20-01) Mayor Giles opened the public hearing at 5:35 p.m. Council Member Sowers joined the meeting at 5:38 p.m. City Planner Morgan Bessaw presented the Flynn Subdivision Preliminary Plat (SUB-20-01). A Subdivision Preliminary Plat application to divide an existing lot of 3.998 acres into 8 lots total with 7 lots of 0.50 acres and 1 lot of 0.42 acres respectively. Due to the size of the development, neither a PUD nor the Parks contribution are required. The development will be accessed by the existing Flynn Lane, which provides an interconnected street system with access to both Carico Lane and Balshae Drive. Flynn Lane is not designated for any additional pathway improvements in the McCall Area Pathways Master Plan. There is, however, an existing natural surface pathway to the rear of the proposed development on the Ponderosa State Park property. During its regularly scheduled May 5, 2020 meeting, the McCall Area Planning and Zoning Commission (PZC) held a properly noticed public hearing and unanimously recommended the application to the McCall City Council for approval. There were no comments for or against received at the PZC public hearing. Conditions of Approval: 1. Prior to any site work or disturbance, the applicant shall receive final engineering approval: a. The existing water line easement shall remain clear of all structures.No trees shall be planted within the easement. b. No development, structures or storage of any shall be allowed within the 12' snow storage and utility easement across the frontage of'the parcels with the exception of permitted drive approaches. c. A roadside drainage ditch shall be required across the entire frontage of the parcels. Such ditch shall be 2' deep, and 3:1 side-slopes. The proponents engineer shall contact Cris Malvich, Streets Superintendent at 208/634-8946 to discuss specific requirements. A plan shall be submitted to the City Engineer for review and approval of the design of such ditches. A Public Works Permit is required prior to any construction. d. Drive approaches shall be permitted by the Public Works Streets Department at the time of development of each parcel. Drive approaches shall be located a minimum of 10' from property lines, such that the minimum space between any two drive approaches shall not be less than 20'. Drainage culverts may be required for crossings of the roadside ditch. e. Water service to each parcel shall be required at the time of development of each parcel. Capitalization and connection fees shall be paid at the then-current rates in effect.Please contact Levi Brinkley, Water Distribution System Supervisor at 208/634-1011 for more information concerning water meter and service requirements. MCCALL CITY COUNCIL Page 3 of 17 July 23, 2020 Regular Meeting Minutes 2. Prior to issuance of a building permit for any lot, proof of sewer permit shall be required. 3. All existing overhead utility lines shall be relocated underground. 4. Prior to execution and recordation of the Subdivision Final Plat, the applicant shall construct all required street improvements and underground the overhead utility lines and shall obtain final approval of these aspects from the City of McCall. Alternatively, the applicant shall obtain approval of a Development Agreement with the City and shall provide financial assurances for any deferred improvements. 5. Pursuant to McCall City Code (MCC 9.2.06.1-1), preliminary subdivision plat approval shall lapse and become void whenever the applicant has not applied for final plat approval within eighteen (18) months from the date of preliminary plat approval by McCall City Council. Alternatively,the applicant shall obtain approval of a Development Agreement with the City that details a phasing plan and completion timeline. 6. Prior to execution and recordation of the Subdivision Final Plat, the applicant shall provide digital files of the plat in accordance with the McCall Digital Data Submission Standards. 7. Prior to execution and recordation of the Subdivision Final Plat, all easements shall be indicated on the final plat and shall be formally documented with signed declarations and recorded with the plat. 8. A full set of as built(record)drawings of all improvements intended for public use and maintenance, including, but not limited to, water and sewer lines, and including also private and public streets, shall be furnished to the city for the permanent records of the city within sixty (60) days of completion of the construction. 9. If a Local Improvement District is formed by the property owners on Flynn Lane for the paving of the street before May 1, 2022, then the applicant shall be responsible for the cost of the construction along the length of the subdivision to the centerline and shall participate in the LID. Staff explained the unusual condition of#9 regarding paving of Flynn Lane. This street is far down on the priority list for the City and was too costly for the neighborhood to privately pave. However, if the neighborhood would like to form a Local Improvement District (LID), the condition requires the applicant to participate in the costs. She clarified for Council Member Nielsen that if the properties sold and a LID had been formed, the new owners would be required to participate but the applicant is responsible up until the date specified. Council Member Nielsen expressed his disappointment the lots were not denser so there could be more housing. City Planner Bessaw explained that due to the narrowness and deepness of the lots and planning and zoning requirements for that area, there is no way to densify the lots unless a full PUD was required as a straight subdivision plat cannot provide that. The Council had no further questions at this time. Tyson Weis, applicant,presented some additional items related to the underground power. The current power easement will be abandoned and move to a new location at the front of the lots. The Council did not have any questions of the applicant. Mayor Giles asked for public comment. City Planner Bessaw read into the record the following written comments: Sam Ards 2273 Payette Drive, McCall ID 83638 Neutral (L) Existing public lake access and related easements are both limited and contentious at this time. How will this development plan afford fair and equitable lake access to the broader general public? MCCALL CITY COUNCIL Page 4 of 17 July 23, 2020 Regular Meeting Minutes (2.) Specifically, how will the development plan address affordable housing for the local economy service and working-class residents of McCall? (3.)What concessions will the developers have to make to improve local infrastructure (i.e. roads, water and sewer, as well as, police and fire protection) to address the additional population of McCall and Valley County. (4) How will existing highways (55 and 95) handle the increased traffic associated with this development without significant improvements; and, who will have to pay for those improvements? Pat Artis 3602 S Vintage Way, Boise Idaho 83706 Against There is not enough financial information available to date. Follow the money, show the money. Are there foreign entities involved? We don't need or want another Tamarack-styled collapse. How will this impact the future development of Tamarack or is this in direct competition to the future development of Tamarack? No additional public comments were received. Mr. Weis provided a rebuttal regarding the outside money comment. He stated he is a 3rd generation Idahoan born and raised in Boise who has spent a lot of time in McCall. The entire project is financed only by him and is an investment for his family and he owns a cabin just down the street. He did not know how to address the other questions. Council Member Nielsen wanted to know why he has not done what he could to help with local housing issues. Mr. Weis shared only two sewer hookups are allowed per lot so whoever builds on the lots could opt to plan for a studio over the garage or something similar.When he purchased the 4 acres,he spoke with the neighbors who expressed their fear of a large density complex and he took into consideration their desire of more spacious lots. He has given thought to the local housing issues and would like to meet with the City to share his ideas. Council Member Nielsen encouraged him to get involved with the Local Housing Committee. Council Member Nielsen was concerned about the LID date not being long enough. Staff explained the Council could extend the date if they so choose. City Attorney Bill Punkoney advised that if the Council would like to extend the date, the public hearing would need to be continued and the findings updated. There is still a method of changing the date after approval, but it is just more protracted and difficult.The Council had no further questions of the applicant.Mayor Giles asked if the Council would like to keep the public hearing open or proceed with approval. Council Member Sowers, Council Member Maciaszek, and Council Member Holmes were ready to close the public hearing, and Council Member Nielsen supported everyone's choice to move forward. Mayor Giles closed the public hearing at 6.07p.m. Council Member Holmes moved to approve the Findings of Fact, Conclusions of Law, Decision documents for Flynn Subdivision SUB-20-01 and authorize the Mayor to sign all necessary documents.Council Member Maciaszek seconded the motion.In a roll call vote Council Member Holmes, Council Member Maciaszek, Mayor Giles, and Council Member Sowers all voted aye, Council Member Nielsen voted no, and the motion carried. PUBLIC COMMENT Mayor Giles called for public comment at 6:08 p.m. MCCALL CITY COUNCIL Page 5 of 17 July 23, 2020 Regular Meeting Minutes No written comments were submitted, and no one presented any public comments, so Mayor Giles closed the comment period. DEPARTMENT REPORTS City Manager Council had no questions. Airport Council Member Nielsen asked for an update on the taxiway relocation. Airport Manager Rick Stein reported the project is doing well and on time. He covered some timeline items and shared how pilots are responding to the construction. City Manager Anette Spickard shared information about the construction staging area for this project is being stored at the Idaho Department of Land property and in exchange, the contractor will grade the land after the airport project is complete. City Clerk Council Member Holmes asked what is required of taxi drivers. City Clerk BessieJo Wagner explained the State law exempts Lyft and Uber drivers from any background checks and licensing from cities and explained what is required of the all other taxi services according to the City code. Council Member Nielsen asked for an update on Local Option Tax funding and City Clerk Wagner stated the funding is looking very promising and June funding is looking better than anticipated. Community Development Council Member Nielsen commented on the McCall Redevelopment Advisory recommendations. Golf Course Council Member Nielsen asked an update on how the Golf Course if fairing. Golf Course Superintendent Eric McCormick reported on the upcoming tournament and shared activity has been steady. The restaurant activity has been down a bit. Information Systems Council Member Sowers commented on the Syringa installations and InfoSys Manager Chris Curtin gave a brief update on the completion of those fiber projects. Library Council had no questions. Parks &Recreation Council Member Maciaszek asked about the parcel of land downstream of Riverfront Park and Parks & Recreation Director Kurt Wolf stated it was tied to wetland mitigation on another project from another department. The land is in the flood plain. The Council congratulated him on the recognition in the newspaper. Police Council Member Sowers asked how many citations were given regarding the mask ordinance and Police Chief Justin Williams shared only one. Council Member Nielsen is interested in what police staff has experienced with this mask ordinance. Chief Williams explained they have dealt with MCCALL CITY COUNCIL Page 6 of 17 July 23, 2020 Regular Meeting Minutes extremes on both sides of the issue and the goal is to continue their education efforts. Businesses have mostly been supportive and there have been many phone calls to dispatch reporting violators but there is not enough staff to respond to all complaints. Staff is seeing all sides of the spectrum from many people. Most of the issues are coming from visitors and in the outdoors or social settings over inside public buildings. The younger demographic is the most defiant and there is beginning to be an increase in infection in the 17-24 age group. Public Works Council Member Holmes asked for a reminder of what is transpiring with the re-digging on Park Street and Public Works Director Nathan Stewart shared that on the East end of Park Street between Yd and 2nd Streets,the relocation of the pressure sewer main was installed. This portion of the project had been waiting for the Library bond election so a formal path forward could be determined. Paving of the road should be taking place in August. Council Member Nielsen asked about funding on that project and Director Stewart explained where the finances are coming from and what has transpired with the project this year. He gave an update on the Jasper Subdivision and challenges. WORK SESSION AB 20-211 Work Session for Library Expansion Next Steps City Manager Anette Spickard presented the Library Expansion next steps and gave a brief overview of the intent of the work session and the Library Bond Election results and survey. Communications Manager Erin Greaves presented the online survey results conducted by the City after the May 2020 bond election and discussed potential citizen engagement opportunities to refine a future bond initiative. The survey results had three main themes emerge from the 844 respondents who participated which are project cost, need, and the use of the library bond for other city services and buildings. She went through each theme and the concerns: Cost Cost was an overwhelming concern that emerged in mentions of the total dollar investment as well as in apprehensions over unnecessary tax burdens. More than 81% chose cost as the reason for their not vote and it was supported with an additional 27 comments from voters siting the cost for the improvement was simply too high and funds should come from another location than the taxpayer. Need Need was cited in many responses as a leading factor, not only for a no vote, but also as what would need to change a vote from a no to a yes. It was clear in the comments, that many voters did not see the library building as a needed investment. It was noted as extravagant (cost related), large enough space in the current layout and that money could be placed in other projects. Additional city buildings and services Although mentioned by a small group, the concept remained an important piece of voter opinion. The survey shows that voters needed more information on the facts surrounding the Parks building addition and that it was being moved to make needed space for the library footprint and that the additional space for city services was for public use not staff. MCCALL CITY COUNCIL Page 7 of 17 July 23, 2020 Regular Meeting Minutes Summary Cost concerns directly relates to need. Consumers pay for value and if the library was perceived as an essential service that complimented individual lives, the price would lose significance. Recognizing that governmental trust will always be a hurdle, this survey demonstrates that the "why" we are including city services is most important. Assuring voters, these are benefits to the citizens and not to enhance staff usage as well as highlighting how the public could benefit from the expanded space, will be an important piece of the way forward. She shared ideas for outreach efforts including group engagement,break down costs, concentrate what services are needed and wanted, and online town hall Q&A virtual and recorded meetings. All Council Members expressed appreciation of the information. Jackie Rubin, Chair of the Library Board of Trustees, presented a summary of the board's perspective of a way forward. They would like to wait until May 2021 to have time to make changes to the bond and are still committed to the footprint but feel that in order for the bond to pass, the Parks building needs to be separated from the Library.The board does not feel the public was behind the Parks portion and they would like the bond to go forward without the Parks building element. The Council discussed and asked questions clarifying the Library Board's desire to regroup, and Ms. Rubin stated, yes, the board would like to regroup and revise but feel the relocation of the Parks department is really a City issue and not a Library issue. City Manager Anette Spickard stated there are no funds to move the Parks Department. The City needs to do a deeper dive into learning from the public. She would not approve a recommendation to go to bond unless this piece is resolved as it would be problematic if the bond passed but the City could not relocate the Parks department. The view needs to be realistic that the Parks Building is part of the overall project. There will be many issues and challenges to work through with both the Library Board and the Council. Tonight's outcome was to hear from Council if they were comfortable waiting until May to go back to the voters. Mayor Giles feels the Council is on Board with that process and asked the Council if they were supportive of City Manager Spickard concept and with a May 2021 bond election. All were in support with both points. City Manager Spickard thanked all those involved in the first go around and feels the time and energy is worth the effort. BUSINESS AGENDA AB 20-208 McCall Area Planning and Zoning Commission Annual Report City Planner Morgan Bessaw presented the Planning and Zoning Commission's (PZC) annual report to Council. The mission of the PZC is to make recommendations to the City Council and to the County Commissioners respecting comprehensive planning,zoning,and subdivision regulations.The PZC also applies the same to the individual proposals brought to the Commission for approval or for recommendation to Council, and, when applicable, the County Commissioners. This Commission acts in this statutory capacity as Planning and Zoning Commission under Idaho Code with respect to zoning and planning in the City proper and the McCall Impact Area. The PZC consists of seven members appointed by City Council and the County Commissioners for three-year terms, which are renewable. Meetings are ordinarily held on the first Tuesday of each month at 4:30 p.m. in the Legion Hall below City Hall. Members are appointed by the.Mayor with confirmation by the Council. MCCALL CITY COUNCIL Page 8 of 17 July 23, 2020 Regular Meeting Minutes She shared an application has been submitted for the empty seat and hopefully an appointment will be made. She reported on the number of land use applications stating there were more subdivision and PUDs than this year which is contributing to the lower dollars received. However, the season has still been busy and on track to meet last year's number for land use applications. The code amendments project has been moving along nicely and PZC is excited for the next batch regarding design standards and codifying design guidelines. Staff has created land use webinars with training and to help educate the public and those are available on the City website. AB 20-209 Request to Adopt an Ordinance to Vacate a Portion of Roosevelt Alley as approved on May 21, 2020 with VAC-19-01 City Planner Morgan Bessaw presented the ordinance to vacate a portion of Roosevelt Alley as approved on May 21, 2020 with VAC-19-01. A Vacation Right of Way application to vacate a portion of an unnamed City alley to the east of Roosevelt Ave. was approved by the McCall City Council on May 21, 2020. Staff asked to approve the companion ordinance and legal description associated with the approved vacation or right-of-way application. Council Member Holmes moved to suspend the rules and Read by title only, one-time only Ordinance 990.Council Member Nielsen seconded the motion.In a roll call vote Council Member Holmes, Council Member Nielsen, Mayor Giles, Council Member Maciaszek, and Council Member Sowers all voted aye, and the motion carried. City Clerk BessieJo Wagner read Ordinance No. 990: An ordinance of the City of McCall, Valley County, Idaho vacating an unnamed and unimproved city alley which dissects 1207 & 1209 Roosevelt Ave. and 1210 Louisa Ave. in the City of McCall, Idaho; Reserving any utility easements on said vacated property; Providing for the retention of current zoning on said vacated property; And directing the City Engineer to alter the use and area map accordingly. Council Member Holmes moved to adopt Ordinance 990, to vacate a portion of Roosevelt Alley as approved in application VAC-19-01 and authorize the Mayor to sign all necessary documents. Council Member Nielsen seconded the motion. In a roll call vote Council Member Holmes, Council Member Nielsen, Mayor Giles, Council Member Maciaszek, and Council Member Sowers all voted aye, and the motion carried. AB 20-214 Ponderosa State Park Restoration Proiect Presentation Matt Linde, Park Manager at Ponderosa State Park, presented a number of restoration projects taking place this fall and winter that will have some effect on the community and city streets. Those projects are as follows: • Aspen loop utility upgrades: Aspen loop will be closed starting September 8th. All other loops will remain open for camping into early October. Anticipated completion is by snow fall. • Paving phase 2 and 3 of the point road: The road will be closed to the public starting September 8cn • Deep draft boat ramp improvements: The boat ramp will be closed October 5th for the rest of the season. MCCALL CITY COUNCIL Page 9 of 17 Judy 23, 2020 Regular Meeting Minutes • Pine restoration project: Starting when there is 12" of snow on the ground or when ground is sufficiently frozen(late November or early December),there will be the removal of(mostly) grand fir from 90 acres within the main part of the park. Logging trucks will be going through town for 2 to 4 weeks. Council Member Nielsen asked about the effect the logging will have on the Nordic operations. Mr. Linde stated it is very possible the project will go into the front end of the winter season and community outreach will start in October in an effort to inform the Nordic population that some events may have to be moved to other locations. The Council expressed their appreciation of the information presented. AB 20-205 Request to Approve the Consulting Services Agreement with Sill Flood for a McCall Public Art Plan Economic Development(ED) Planner Delta James presented the Consulting Services Agreement with Bill Flood for a McCall Public Art Plan. Since the City of McCall's public art program was established by City Council in June 2012, the McCall Public Art Advisory Committee (PAAC) has overseen the successful implementation of several public art projects. The committee has now identified the need for a plan to guide the placement, content, selection and development of future public artworks within the McCall area. To that end, PAAC issued a Request for Proposals, and received responses from four qualified consultants. At its February 24, 2020 regularly scheduled meeting, PAAC reviewed the submitted proposals and unanimously recommended consultant Bill Flood, a cultural and public art planner with experience with rural communities, to provide public art planning services. Claire Remsberg from the Public Art Advisory Committee spoke to why the PAAC would like to proceed with public art planning and felt it time to revisit the public art master plan. ED Planner James outlined the scope of work which includes: • Community outreach(using remote and socially distant means) to engage residents; stakeholders and the community at large in shaping and defining a vision and priorities for McCall's public art collection; and Review of existing public art guidelines, policies and processes; and • Identification of potential public art project sites; and • Prioritized action strategies for future public art projects with estimated budget; and • Identification of public and private funding models for public art; and • Standards for maintenance, upkeep and replacement or decommissioning of public artworks. Due to efforts to mitigate the spread of the COVID-19 pandemic, the committee then asked the consultant to revise the planning outreach strategy to utilize opportunities for community engagement using remote and safe means. The revised outreach strategy is included in Exhibit A of the Consulting Services Agreement and has been reviewed by the City Attorney. Bill Flood addressed the Council. He shared passion for local culture and community engagement, his experience with planning and community development, and his team members. MCCALL CITY COUNCIL Page 10 of 17 July 23, 2020 Regular Meeting Minutes The Council was supportive of the agreement. Staff clarified information regarding funding and two other art projects with Urban Renewal and the Downtown Core. Council Member Holmes moved to approve the Consulting Services Agreement with Bill Flood for a McCall Public Art Plan as recommended by the McCall Public Art Advisory Committee and authorize the Mayor to sign all necessary documents. Council Member Nielsen seconded the motion. In a roll call vote Council Member Holmes, Council Member Nielsen, Mayor Giles, Council Member Maciaszek, and Council Member Sowers all voted aye, and the motion carried. AB 20-206 Request to approve Artwork Commission A$treement for Urban Renewal Public Art Project Economic Development Planner Delta James presented the Artwork Commission Agreement for Urban Renewal Public Art Project. The McCall Redevelopment Agency has allocated $100,000 to commission a professional artist to plan, design, fabricate and install public artwork within the existing east downtown urban renewal area. A Call to Artists (Request for Qualifications) was issued and nine qualified Idaho artists responded. A volunteer five-member Artist Selection Committee including Susan Farber (McCall Public Art Advisory Committee member), Tabatha Martineau (McCall Redevelopment Agency board member), Nicki Dyson (Mt Java), Dave Petty (Parks and Recreation Advisory Committee member), and Lisa Wood (Bella Kitchen) reviewed the artist qualifications and unanimously recommended artist Amy Westover for the project. The scope of work for the project as outlined within the Artwork Commission Agreement includes: 1. Identify and prioritize opportunities and locations for future public artworks within the District and produce a report on potential sites; and 2. Develop not less than three (3) design proposals for the final artwork to be located on one or more priority sites identified in the Public Art Siting Plan (#1 above). The proposals will be exhibited to gain community input to inform final design approval by the McCall Redevelopment Agency; and 3. Upon approval of the final design and proposed locations(s),the Artist will fabricate and install the artwork. Once the artwork is complete and has been inspected, ownership of the artwork will transfer to the City of McCall for incorporation into the City's public art collection. The McCall Redevelopment Agency board will review the Artwork Commission Agreement at its July 21, 2020 meeting so staff will report to Council the outcome of that meeting on July 23, 2020. The Artwork Commission Agreement has been reviewed by the City Attorney. The Council did not have any questions. Council Member Maciaszek moved to approve the Artwork Commission Agreement by and between the McCall Redevelopment Agency, City of McCall and Westover Artworks, LLC and authorize the Mayor to sign all necessary documents. Council Member Holmes seconded the motion. In a roll call vote Council Member Maciaszek, Council Member Holmes, Mayor Giles, Council Member Nielsen, and Council Member Sowers all voted aye, and the motion carried. MCCALL CITY COUNCIL Page 11 of 17 July 23, 2020 Regular Meeting Minutes AB 20-203 Request to submit Idaho Humanities Council Grant Application for McCall Public Library Outdoor Story Path and Author Visit Economic Development Planner Delta James presented the Idaho Humanities Council Grant Application for McCall Public Library Outdoor Story Path and author visit. The McCall Public Library is requesting approval to submit a grant application to the Idaho Humanities Council to support an outdoor Story Path to be installed alongside the bike path extending from behind the Library to behind the Senior Center. The Story Path would install up to 16 signposts containing a laminated picture book or a set of local history records to promote both reading and exercise. The content can be changed periodically. The Library is planning this project in conjunction with Parks and Recreation to provide removable posts to accommodate winter snow removal.The grant application includes fees for a ribbon cutting ceremony with a popular children's author from Idaho. Research shows early childhood experiences are critical to brain development, and interactive and experiential opportunities increase learning. The proposed Story Path would combine literacy learning, social engagement outdoors, and physical activity. It would also highlight Idaho authors and local history. The total cost of the Story Path installation and visiting author event is approximately$8092. An example of the customizable Story Walk can be found here: https://www.bdexhibits.com/blank (although local vendors would be used). Library Director Meg Lojek briefly iterated working with Parks & Recreation and Public Works to implement the project. The Council did not have any questions. Council Member Maciaszek moved to approve submittal of an Idaho Humanities Council Major. Grant application for the McCall Public Library Outdoor Story Path and Author Visit and authorize the Mayor to sign all necessary documents. Council Member Holmes seconded the motion. In a roll call vote Council Member Maciaszek, Council Member Holmes, Mayor Giles, Council Member Nielsen, and Council Member Sowers all voted aye, and the motion carried. AB 20-202 Request to submit a Payette Lakes Progressive Grant Application for McCall Public Library Mobile Book Bike Economic Development Planner Delta James presented the Payette Lakes Progressive Grant Application for McCall Public Library Mobile Book Bike. The McCall Public Library is requesting approval to submit a grant application to the Payette Lakes Progressive Club for $1000 to support the purchase of a customized Book Bike that will be used by library staff and volunteers to provide mobile library services to day cares, school classrooms, and other community members who may not frequent the library. The effort to purchase and outfit the Book Bike for the Library has been initiated by Mia Rider, a 13-year-old 71" grader at Payette Lakes Middle School and Cadette Girl Scout with McCall's Troop#255. The Book Bike project contributes to her effort to obtain the Girl Scout Silver Award(the highest award a Cadette can earn). The total cost of the Book Bike is approximately$3500. A$2500 grant recently award by the McCall- Donnelly Education Foundation provides the balance of needed funds. An example of the customized Book Bike to be ordered from Haley Tricycles can be found here: http://www.haleyIricycles.com/book-bikes/ MCCALL CITY COUNCIL Page 12 of 17 July 23, 2020 Regular Meeting Minutes The Council did not have any questions. Council Member Nielsen moved to approve submittal of a Progressive Club grant application for a McCall Public Library Mobile Book Bike and authorize the Mayor to sign all necessary documents.Council Member Maciaszek seconded the motion.In a roll call vote Council Member Nielsen, Council Member Maciaszek, Mayor Giles, Council Member Holmes, and Council Member Sowers all voted aye, and the motion carried. AB 20-204 Request to Approve Submittal of a J.R. Simplot Company Grant Application for the Golf Club Plaza project Economic Development Planner Delta James presented the J.R. Simplot Company grant application for the Golf Club Plaza project.The McCall Women's Golf Association is working to establish a paver plaza in a 1050 sq. ft. area northeast of the McCall Golf Club clubhouse and adjacent to the golf cart trail next to the Birch 1 tee box.The location is surrounded by paved cart access leading to and returning from all three nine-hole courses and the clubhouse. The plaza will be surfaced by pavers that are available to the public for engraving. It is anticipated that people with a connection to the McCall golf course will purchase an engraving as well as those who want a memorial to honor a loved one as a fundraiser for golf course improvements. It is estimated that 3500 pavers will be needed to complete the project, and each can net a$80 donation after expenses,resulting in a total fundraising potential of $276,000. The total estimated cost for the plaza, including surfacing, seating and site preparation is $38,150. The grant request is $25,600 with remaining funding ($12,556),provided by the Women's and Men's Golf Club and advanced sales of 50 engraved plaza pavers. Golf Course Superintendent Eric McCormick contributed some additional information about utilizing the space for outdoor food tents during tournaments. He explained the area has been an irrigation maintenance challenge and this project would clean up the area and help out the restaurant with some of their outdoor dining as well as give people a shady place to sit.He answered questions about funding, project benefit to the golf course, and clarified it would not create issues with the cart path. Banyans on the Green has expressed their support of the project and will do their part to contribute. Council Member Nielsen moved to approve the submittal of a grant application to J.R. Simplot Company for the Golf Club Plaza project and authorize the mayor to sign all necessary documents. Council Member Maciaszek seconded the motion.In a roll call vote Council Member Nielsen, Council Member Maciaszek, and Mayor Giles, all voted aye, Council Member Holmes and Council Member Sowers voted no, and the motion carried. AB 20-212 Request to Approve the Thompson Avenue Construction Agreement Public Works Director Nathan Stewart presented the Thompson Avenue Construction Agreement. In May 2020, the Streets Department conducted formal bidding for the proposed Park Street and Thompson Avenue Reconstruction — Phase 1 project. Portions of this project would have completed roadway improvements along Thompson Avenue that were directly adjacent to the Thompson Place PUD development. The City only received one bid and the bid was rejected by City Council on June 4 because it was significantly higher than the engineer's estimate for project. MCCALL CITY COUNCIL Page 13 of 17 July 23, 2020 Regular Meeting Minutes Staff immediately reached out to the Thompson Place developer, Kurt Marostica and JarMar Investments, LLC to evaluate the opportunity to for the Developer to complete portions of the original project that were directly adjacent and complementary to the roadway improvements required by development agreement for Thompson Place PUD. The City received a negotiated bid schedule from Thompson Place's contractor for the City's respective roadway improvements in late June. With cooperation from the Developer, the City's attorney has drafted a construction agreement that stipulates how the City will compensate Thompson Place for completing the additional roadway improvements on Thompson Avenue. By approving this Construction Agreement, the City and the Developer will be able to fully reconstruct Thompson Avenue (between Park and Ann Street), rather than the Developer only constructing the northern half of the street section. Additionally, the cost to the City to complete these additional improvements will be significantly lower than the low bid cost the City received in May for the safne improvements. Public Works Director Stewart explained the road drawings and the responsibilities of the developer and the City.He clarified the unique situation of working with the contractor and the developer to finish the road and explained the project was too cost prohibitive to use the normal bidding process. In examining the road,it was determined it would take a significant amount of dollars to extend the project further down and the City is not equipped to finance that at this time. Council Member Sowers moved to approve the Thompson Avenue Construction Agreement; authorize the Mayor to sign all necessary documents; and authorize staff to manage change orders up to 10% of the initial agreement amount. Council Member Maciaszek seconded the motion. In a roll call vote Council Member Sowers, Council Member Maciaszek, Mayor Giles, and Council Member Nielsen all voted aye, Council Member Holmes voted no, and the motion carried. Council convened for a 5-minute break at 8:21 p.m. AB 20-207 Request to Approve the Davis and University Water Main Upgrades Project Recommendation for Contract Award Public Works Director Nathan Stewart presented the Davis and University Water Main Upgrades Project recommendation for contract award. This past winter and spring, SPF Water Engineers (SPF) and the City's Water Department have been preparing the design and construction of the Davis and University Water Main Upgrades Project. This project will construct 450 linear feet of new 8-inch PVC water pipe to provide improve fire flows and pressure in the system within Ponderosa Park accompanied with new water services, meters, and valves. Funding for the water components of the project will be provided by the Water Fund. He gave an overview of the challenges of those lines. Formal bidding occurred in June 2020 and the bid opening occurred on 6/26/2020. The City received two bids. SPF has completed a thorough review of the bids to determine the responsive low bidder and provided a letter providing a bid tabulation and recommendation for the City to award the construction contract to Milestone Construction. The draft "Agreement" that has been reviewed by legal counsel. Staff has confirmed that adequate FY20 funding exists to award the bid along with a 10% contingency for change orders. If awarded, the project will be completed by early October 2020. MCCALL CITY COUNCIL Page 14 of 17 July 23, 2020 Regular Meeting Minutes Staff answered questions regarding possible impact to the residents, when those residents would be notified, and clarified the project will start after Labor Day and should be completed in approximately two weeks. Council Member Maciaszek moved to approve the construction contract for the Davis and University Water Main Upgrades Project to Milestone Construction Group LLC of Idaho in the amount of$99,133.00; authorize the Mayor to sign all necessary documents; and authorize City staff to manage change orders up to 10% over the initial Contract amount. Council Member Holmes seconded the motion. In a roll call vote Council Member Maciaszek, Council Member Holmes, Mayor Giles, Council Member Nielsen, and Council Member Sowers all voted aye, and the motion carried. AB 20-201 Request to Approve the Department of Water Resources Application for Temporary Approval of Water Use through a Storage Water Rental from Water District#65 for Riverfront Park Parks & Recreation Director Kurt Wolf presented the Department of Water Resources Application for Temporary Approval of Water Use through a storage water rental from Water District #65 for Riverfront Park. In an effort to continue to re-vegetate and make minor improvements at and around the Sheep Bridge and north around the bank stabilization project at Riverfront Park,the department has researched various ways to irrigate the property. The cost to apply for a temporary water right and irrigate with a storage water rental from water district #65 (Big Payette Lake storage) is nominal to what it would cost to make the connection to the city water stub out to the north or sink a well. Future improvements will require either a full hookup or water rights for a well to irrigate the park once developed. At this time, staff is applying for a temporary approval to establish native vegetation as advised by the Department of Water Resources. The temporary permit will allow irrigation of the park this fall and through the next few years as plants get established. The current temporary water use is set to expire on September 30, 2022. Council Member Nielsen moved to approve the Department of Water Resources Application for Temporary Approval of Water Use through a Storage Water Rental from Water District#65 for Riverfront Park and approve. the Mayor to sign all necessary documents. Council Member Holmes seconded the motion. In a roll call vote Council Member Nielsen, Council Member Holmes, Mayor Giles, Council Member Maciaszek, and Council Member Sowers all voted aye, and the motion carried. AB 20-216 Request to Approve Resolution 20-15 Adopting the 2020 RAPID Broadband Master Plan Information Systems Manager Chris Curtin presented the Resolution 20-15 adopting the 2020 RAPID Broadband Master Plan. In July 2018, Council adopted Resolution 18-15 stating that "broadband internet access is an essential telecommunications service that should be accessible and affordable to residents of the City of McCall."He discussed a comprehensive strategic plan in support of the RAPID fiber utility, as was requested at the November 21, 2019 Council meeting. MCCALL CITY CO UNCIL Page 15 of 17 July 23, 2020 Regular Meeting Minutes EntryPoint, LLC was hired to complete the technical analysis and draft the 2020 RAPID Broadband Master Plan. The plan defines the need in McCall for a community owned open-access fiber utility that will be a unified network where third party commercial internet service providers can offer services and evaluates the existing conditions of available internet services; defines current customer demand and forecasted growth over time based on historical data; and ultimately describes a 10+ year Capital Improvement Plan. The plan outlines a path forward in the areas of marketing, financials, construction and network design and anticipates lowering costs, delivering significant improvements in network speeds, additional objectives for the network include positively impacting economic development, livability, public safety, education, healthcare, emergency communications, smart grid capabilities, efficient government services, universal access, environmental stewardship, and smart city applications. InfoSys Manager Curtin guided the Council through the master plan explained the residential pilot plan and the first Local Improvement District (LID). Council Member Sowers expressed concern with marketability. Staff clarified the level of transport will give more speed at lower cost. Council Member Holmes expressed her disappointment her home, which is in the same are, would not be part of the pilot area as where she lives has horrible service. Staff clarified the installation fees and costs for Council Member Nielsen. InfoSys Manager Curtin covered take-rates explaining the higher number of homes connecting lowers the installation costs to those homes and shared the design layout. Robert Peterson, EntryPoint, shared in the City of Ammon, the first LID was 70% and the following.LIDs ranged 60-65%. Staff clarified the buildout and costs,and next steps including judicial and legal review, the LID, and marketing. There was some discussion on the judicial hurdles, the provider charges, and the neighborhood installation completion plan. Staff shared it will take about 10 years to cover most of the city and will be self-sustaining by that point. Adoption of the proposed RAPID Broadband Master Plan will allow staff to commence a financial funding discussion with City Manager and Finance department to determine a path forward in the proposed Pilot neighborhood as well as potential ways to fund the yearly buildout through and opt-in LID. Council Member Holmes moved to approve Resolution 20-15 adopting the 2020 RAPID Broadband Master Plan and authorize the Mayor to sign all necessary documents. Council Member Maciaszek seconded the motion. In a roll call vote Council Member Holmes, Council Member Maciaszek, Mayor Giles, Council Member Nielsen, and Council Member Sowers all voted aye, and the motion carried. COVID-19 Update Police Chief Justin Williams presented the COVID-19 update. Statewide positive tests are at 16736 infected, a 78%increase over the last two weeks. The Governor will keep the State in Stage 4 probably through August. In Valley County, 60 have been confirmed positive for the virus. He reminded the Council of the meeting next week about extending the mask resolution and stated the need to continue holding remote meetings through the end of August. City Manager Anette Spickard shared St. Luke Hospital's statewide current numbers of hospitalized people is 84 with 19 in ICU. Cascade has a positive test rate of 10% when the nationwide goal is 5% or less showing so there is still a challenge with spread. She spoke of the mask resolution extension meeting and enforcement piece. She recommends having the meeting early in the week so staff has time to put out promotion materials and shared she will be reaching out to the key entities for their input and updates. MCCALL CITY COUNCIL Page 16 of 17 July 23, 2020 Regular Meeting Minutes Council Member Maciaszek shared St. Luke's Hospital is close to capacity in their ICUs and they only test people with symptoms so the amount of people with the virus is significantly higher. He is in favor of holding a meeting and suggested this coming Thursday. The rest of the Council was available Thursday so the meeting was set for July 30 at 5:00 p.m. Staff will arrange for public comment. Upcoming Meetings Schedule Discussion Council discussed upcoming meetings. City Attorney Bill Punkoney stated that for now, under the Governor's suspension of the open meeting law, the virtual meetings are still acceptable, and he commended the City for the format used. ADJOURNMENT Without further business, Mayor Giles adjourned the meeting at 9:35 p.m. ````��1611l1///g��'' % M C C 11Ll��ii ATTEST: SEAL :m S Robert S. Giles, Mayor W oho O O ,14 A. � � %O BessieJo W r, City rk ill�l`�``'r MCCALL CITY COUNCIL Page 17 of 17 July 23, 2020 Regular Meeting Minutes