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HomeMy Public PortalAboutr 12-133Y"Zolatto" of the Poroug4 of garteZet, N- T_ No. 12-03 Date of Adopliod 1 2, 201 RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR ENGINEERING SERVICES WITH CNIE ASSOCIATES 2012 ROAD PROGRAM FEE ESTIMATE WHEREAS, the Borough of Carteret is in need of specialized engineering services with regard to the 2012 Road Program; and WHEREAS, the Borough's Consulting Engineers, CME Associates, possess the requisite skill and expertise to provide said services; and WHEREAS, CME Associates has submitted a proposal to provide said engineering services at a total cost not to exceed $70,000.00; and WHEREAS, the Mayor and Council have reviewed said proposal; and WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: 1. The proposal from CIVIE Associates for engineering services related to the 2012 Road Program at a total cost not to exceed $70,000.00 at the rate set forth in CME's existing contract with the Borough is hereby approved. 2. Annexed hereto is a copy of said proposal. 3. This action is approved as an award of a professional services contract pursuant to N.J.S.A. 40A:11- 5(1)(a) in accordance with the Borough's Fair and Open Process as authorized by law. Adopted this 2 " day of August, 2012 and certified as a true copy of the original on August 3, 2012. KATHLEEN M. BARNEY, MD C Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN YES NO NV A.B. COUNCILMAN YES NO IEUM X K" X DIAZ (ygpi X D X S X X - Indicate Vote An - Absent NV - Not Voting XOR - Indicates Vote to Overrule Veto Adopted at a meeting of the Municipal Council P1KIISI' 2, 2012 WJ JOHN H. ALLGAIR, P.E., RR (1983.2001) DAVID J. SAMUEL, P.E., P.P. JOHN J. STEFAN). P.E., LS., RR JAY B. CORNELL, P.E., P.P. MICHAEL J. McCLELLAND, P.E., P.P. GREGORY R. VALES), RE„ P.P. TIMOTHY W. GILLEN, P.E.. P.P. BRUCE M. KOCH, P.E., P.P. BEHRAM TURAN, P.E. TREVOR J. TAYLOR, P.E., P.P. LOUIS J. PLOSKONKA, P.E. May 29, 2012 Revised June 13, 2012 Borough of Carteret Municipal Building 61 Cooke Avenue Carteret, NJ 07008 Attn: Honorable Mayor Daniel J. Reiman Re: Fee Estimate for Professional Engineering Services for: 2012 Road Program Proposal No. 2012 -086 Dear Mayor Reiman: We are pleased to present our estimate of fees for professional services for the above - referenced project. It is our understanding that the Borough desires to perform repairs on various roadways throughout the Borough. Improvements will include the following: • A combination of mill & overlay or full reconstruction as needed of the existing roadways. It is our understanding that a portion of roadways in question are severely deteriorated. Such portions would be fully reconstructed where remaining areas will be milled and receive an HMA overlay; • Concrete curb and gutter removal and replacement where required; • Driveway apron and handicap ramp reconstruction; • Miscellaneous drainage repairs including installation of bicycle safe grates, 'ECO' castings, and roof leader extensions in accordance with NJDEP stormwater regulations. We are aware that the Borough intends on appropriating approximately $650,000.00 for the anticipated project costs. The preliminary construction cost estimates for each of the roads to be included in the road program at this time are as follows: 1. Sycamore Avenue — from Soltes Street to Sumutka Avenue (approx. 350 If) _ $84,000.00 /' � l ( SAGaderetlProposals12012 -086 2012 Road Program 6- 12- 12.doe r 1:OWAXW413 AND MU"ALENCVFII6 1460 ROUTE 9 SOUTH, HOWELL, NEW JERSEY 07731— (732) 462 -7400 — FAX: (732) 409.0758 / E3 Mayor Reiman Borough of Carteret Re: 2012 Road Program June 13, 2012 Page 2 Proposal No. 2012 -086 2. Soltes Avenue — entire length (approx. 560 If) _ $134,000.00 3. East Oak Street — from Harrison Street to Varga Drive (approx. 750 If) _ $203,000.00 The total estimated construction cost is $421,000. With this being said, we anticipate that the following tasks will be required: A. Survey and Base Map Phase Services — We will prepare a base map to be utilized during the design phase services. The base map will include Geographic Information System (GIS) mapping along with supplemental information as necessary to prepare construction plans. The supplemental information will use assumed horizontal and vertical datum and will include: 1. Top of curb and gutter grades; 2. Roadway centerline grades; 3. Location of existing physical features; 4. Areas of proposed drainage repairs, as needed; 5. Driveway and Handicap Apron locations. The supplemental information will be performed on roadways that require full reconstruction in order to determine roadway excavation quantities and to determine proposed grades. B. Design Phase Services — This work will consist of the preparation of construction plans, quantities, and final cost estimate. The services have been divided into tasks as detailed below: • Prepare existing and proposed vertical profiles for the roadway centerline, curb, and gutter lines; • Coordinate with utility companies for possible upgrades; • Prepare design cross sections; • Design required storm sewer improvements and profiles; • Prepare construction details, location map, and traffic control plan; • Prepare final construction quantities; • Prepare final construction cost estimate. S:1CarteretlProposals12012 -086 2012 Road Program 6- 12- 12.doc A Mayor Reiman Borough of Carteret Re: 2012 Road Program June 13, 2012 Page 3 Proposal No. 2012 -086 C. Permit Phase Services — This work will consist of preparing plans, application forms, fee schedules and obtaining permits for the following review agencies; • Freehold Soil Conservation District D. Preparation of Bid Documents — This work will consist of the preparation of contract documents and specifications required for public bid. Details will be provided for the items to be included in the contract including plans for the maintenance and protection of traffic. E. Bid Phase Services — Work in this phase will provide the following services to publicly bid the project in accordance with the Local Public Contracts Law: • Provide Bid Documents to Prospective Bidders as needed; • Answer Prospective Bidder's Request for Information; • Provide Addenda for Clarification of Project Specifications; • Attend Bid Opening; • Analyze Responsible Bids and Recommend Contract Award; • Coordinate with Borough as needed. F. Construction Phase Services Generally, we prefer to quote services for construction phase upon the completion of the Bid Phase as the ultimate cost for our services will depend upon a number of factors including the final design, the contractor to whom the contract is awarded and the desired level of construction observation required. We would recommend that the fee outlined below be budgeted for this purpose. Should the final design and other contract factors preclude CME from being able to properly administer the project within this budget, we will inform you immediately. 8ACarteretlProposals12012 -086 2012 Road Program 6- 12.12,doc CJ Mayor Reiman Borough of Carteret Re: 2012 Road Program June 13, 2012 Page 4 Proposal No. 2012 -086 We will provide the necessary engineering services as described above based upon the cost breakdown as noted below: A . Survey and Basemap Phase Services ..................... ............................... $7,000.00 B. Desian Phase Services ....................... ............................... .....................$18,000.00 C. Permit Phase Services .............. ............................... ......................$2,500.00 D. Preparation of Bid Documents ................................. ............................... $4,000.00 E. Bid Phase Services ................................................... ............................... $3,500.00 F. Construction Phase Services (Budget) ............................ .....................$35,000.00 Total Estimated Fee for Services ............. ............................... .....................$70,000.00 Exceptions: • Any engineering services not indicated in this proposal will be invoiced at a mutually agreed upon price and as specifically authorized by the Administrator and /or the Borough Governing Body. • Fees associated with closed circuit TV inspection and any permitting associated with the improvements referenced within this fee estimate. • Any application fees. Should you accept our fee estimate, kindly provide a purchase order or professional services Resolution authorizing same. Very truly yours, ME Associates GRV/TT cc: John DuPont, PE, PP, CME PE, PP, SACarfereftProposals12012 -086 2012 Road Program 6- 12.12.doe CJ OFF[CE OF KATHLEEN iH. BARNEY. RMC /C11C ,KUNICTP.4L CLERi< I r- IIl "ZI"72Ef g MIOOLESEX coUNry �Izfu xer3ep AIXUISP 2, 2012 Date: TO: Patrick DeBlasio, Treasurer Borough of Carteret REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS: <Y, t ,'�;'• ,� t t 1 111111111111! lob Wall I I Name of Account: RAMC' #12 AMOUNT TO BE ENCUMBERED: THAL = NX TO EXCMID $7 0,000,00 r.ATKLEEN M. BARNEY Municipal Clerk CERTIFICATION OF. AVAILABILITY OF FUNDS I, Treasurer of the Borough of Carteret, do hereby certify that there are sufficient funds available in the curr.ent budget to enable the Municipal Council to authorize the entering into a Contract between the Borough of Carteret and: The funds available-£or this contract are in the Budget, in the account of: in the amount of: - 7 o o,n By this certification, I have hereby encumbered the above roamed account for the amount of the contract ending council action. Patrl < DeBlasio, Treasurer DATE: BOROUGH OF CARTERET 20 COOKE AVENUE CARTERET, NEW JERSEY 0 THIS AGREEMENT: made this 2 " of August 2012 By and between: CME Associates 3141 Bordento«m Ave. Parlin, NJ 08839 And the Borough of Carteret a municipal Corporation having its Principal Office at the Borough Hall, 61 Cooke Avenue, Carteret, New Jersey. As per Resolution Number 12 -133. THE CONTRACTOR does hereby agree to perform the following: PROFESSIONAL SERVICE CONTRACT ENGINEERING SERVICES WITH REGARD TO THE 2012 ROAD PROGRAM. NOT TO EXCEED $70,000.00 According to the terms set forth in the Resolution. THE BOROUGH does hereby agree to pay the Contractor the sum set forth in the Resolution. IN WITNESS WHEREOF, the parties hereto have hereunder set their hands and seals or caused these presents to be signed by their proper corporate officers and their corporate seals to be hereto affixed, toe day and year written above. WITNESSETH BY: For BY: BOROUGH OF CARTERET BY: Daniel J. Rehnin Mayor Kathleen M. Barney U Municipal Clerk AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One 1 time(s), once in each issue as follows: September 29, 2012 Notary Public NOTARY PUBLIC Of NEW JERSEY MY COMMISSION EXPIRES MAY Z 2016 Sworn and subscribed before me this Y U day of (' (rte r Kathleen M. Barney, MMC Municipal Clerk BOROlGHOi CUTMET NOTICE OF CONTRACT AWARDED Thx o oug Unta et as away ad a contract withal Wmpetdiva bidding as a 40Al 5a(1.,;C. pursuan[ [o Nd.S.A. s Cmtnct and the re, d.6. authorizing it are aeailab!e for pudic iiu 64,n in the office J the Municipal Ck,k. A CMEAsso_iat_cs FNmf ,,mg Sennau, Re: 2012 Road Pcrram Fee Estimate Nl�-132 K. Na to Etc._o S70,000.00 KATHLEEN M. BARNEY, R1MC Mnnicpal Clerk 626149