HomeMy Public PortalAboutr 12-135� OvIttliou of toe Poroug4 of Tarteret, �K� �1
No. 12 -135 Date of Adootion AUgust 2, 2012
RESOLUTION AUTHORIZING A PROFESSIONAL ENGINEERING SERVICES
CONTRACT WITH T &1YI ASSOCIATES — NEST CARTERET ROAD
IMPROVEMENT PROGRAM PRELIMINARY DESIGN PHASE
WHEREAS, the Borough of Carteret is in need of specialized engineering services with
regard to the West Carteret Road Improvement Program Preliminary Design Phase; and
WHEREAS, the Borough's Consulting Engineers, T &M Associates, possess the
requisite skill and expertise to provide said services; and
WHEREAS, T &M Associates has submitted a proposal to provide said engineering
services at a total cost not to exceed $51,870.00; and
WHEREAS, the Mayor and Council have reviewed said proposal; and
WHEREAS, the Chief Financial Officer has certified that funds are or will be available
for said purpose.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough
of Carteret, County of Middlesex, State of New Jersey, as follows:
1. The proposal from T &M Associates for engineering services related to
the West Carteret Road Improvement Program Preliminary Design
Phase at a total cost not to exceed $51,870.00 at the rate set forth in
T & M's existing contract with the Borough is hereby approved.
2. Annexed hereto is a copy of said proposal.
3. This action is approved as an award of a professional services contract
pursuant to N.J.S.A. 40A:11- 5(1)(a) in accordance with the Borough's
Fair and Open Process as authorized by law.
Adopted this 2 " day of August, 2012
and certified as a true copy of the
original on August 3, 2012.
KATHLEEN M. BARNEY, bhMC
Municipal Clerk
RECORD OF COUNCIL VOTE
COUNCILMAN
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NO
NV
A.B.
COUNCIL \IAN
YES
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I A.B.
BULM
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DIAZ
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X - Indicate Vote AB - Absent NV - Not Voting
XOR - Indicates Vote to Ove,.Ie Veto
Adopted at a meetinL of the Municipal Council
,g J JSr 2. 2012 /J
1373 Broad Street, Suite 306, Clifton, New Jersey 07013
(973) 614 -0005 * tax (973) 614 -0025 * www.tandmassociates.com aesociares
CART -02030 ;l -' ; July 17, 2012
John DuPont, Director of Engineering
Borough of Carteret
Carteret Municipal Building
61 Cooke Avenue
Carteret, New Jersey 07008
Re: Preliminary Design Phase — Status Report
West Carteret Road Improvement Program
Dear Mr. DuPont:
As requested, we have completed field survey, base mapping, and several preliminary design tasks
for the West Carteret Road Program. As you are aware, the program includes improvements to the
following roads, for a total distance of approximately 2 miles:
• Milik Street from Bryla Street to Blair Road,
Bryla Street from Minue Street to MIR Street,
• Minue Street from Federal Boulevard to approximately 600' west of Roosevelt Avenue,
• Federal Boulevazd from Blair Road to Minue Street.
The improvements are generally categorized as roadway rehabilitation, but will include additional
improvements as follows. The Milik Street horizontal S -curve located approximately 1,600 feet east
of Blair Road will be softened to better accommodate truck traffic. The Milik Street horizontal S-
curve located approximately 500 feet north of Bryla Street will also be softened to better
accommodate truck traffic. In addition, the Minue Street sag vertical curve located approximately
500 feet south of Bryla Street will be unproved for better ride characteristics. The street
improvements will also include minor curb replacement where damaged, resetting of castings and
replacement of inlet beads with new Type N -ECO heads. The project also includes storm and
sanitary sewer rehabilitation. We estimate that the construction cost for these improvements will be
approximately $3,700,000.
/I
Based on our July I O project review meeting, it is understood the Borough would like us to stop f
work on the preliminary design at this time and provide a copy of completed work elements to you
for informational purposes and further use.
The following specific preliminary pre - design and design tasks have been completed: ( f
ENERGY &UTILITIES ENVIRONMENTAL PUBLIC WORKS • REAL ESTATE DEVELOPMENT
SOLID WASTE • TRANSPORTATION - WATER & INASTEWATER
Regional Offices In NEW JERSEY and PENNSYLVANIA
fc� CART -02030
l ° -� July 19, 2012
ASSOCIATES Page 2 of4
Le: Mayor Daniel Reiman
Re: West Carteret Road Improvement Program — Status Report
A. PRE - DESIGN PHASE
1. Field surveys was acquired (the entire length of Milik Street to facilitate drainage and
sanitary sewer improvements and where horizontal curve improvements are anticipated
and for the portion of Federal Boulevard/Minue Street where the vertical curve will be
improved) by conventional "on the ground" methods. Portions of the streets to be
resurfaced were not surveyed. The following survey tasks are complete:
a. A baseline was set along the roadway as an open traverse line with assumed
coordinates to locate the items listed below.
b. Topographic features (to 10 -feet beyond the edge of pavement) were
located, including trees, signs, fences, mailboxes and drainage systems.
c. Existing property corners was located (along the roadway), where visible,
for depicting existing right -of -way.
d. Using an assumed datum, benchmarks were set outside the limits of work
for vertical control during construction.
e. Visible utilities were located and utility pole numbers recorded.
f. Cross - sections at 50 -feet intervals were acquired to 10 -feet beyond the edge
of pavement.
g. Existing driveway centerlines were profiled to 15 -feet beyond the edge of
pavement.
2. We also prepared base maps for all roads in the project, that do not require full field
survey necessary for drainage improvements and realignment utilizing Borough Tax
Maps and field measurements.
3. We conducted field investigations to inspect pavement, curbing, sidewalk, and
roadway drainage conditions. The base maps were used to record pavement base
repair and other required improvement locations and quantities.
4. While conducting our field investigations we performed the following set-vices to
review site conditions in relation to design objectives including but not limited to:
a. Noted limits of roadway base repairs and measure quantities.
b. Noted the presence and condition of existing handicap ramps and note whether
they meet current ADA guidelines. Determine slopes of the ramps using a smart
level.
c. Noted conditions and locations of manholes and inlet castings and structures and
add them to the base maps as needed. Obtained head sizes for inlet castings,
rAm CART -02030
July 19, 2012
Le: Mayor Daniel Reiman ASSOCIATES Page 3 of 4
Re: West Carteret RoadlmprovementProgram — Status Report
presence of bicycle safe grates and how many structures need to be reset.
Checked for N -Eco heads.
d. Noted curb needing replacement including types.
e. Noted sidewalk tripping hazards.
f. Photographed the site.
5. Base maps were prepared at a scale of F'= 20', and tax map accuracy right of way lines
are shown on the base maps.
6. Copies of the base maps were forwarded to each utility company so that they may verify
the location and sizes of their facilities. We also inquired whether utility companies have
plans for future relocation or expansion.
7. A preliminary construction cost estimate was prepared comparing the estimate to
available funds.
B. PRELIMINARY DESIGN PHASE
1. Concept designs were prepared and include graphical horizontal geometry (for curves to
be improved) denoting pavement widths, curve radii, limits of curbing, approximate
limits of reconstruction, and existing right -of -way lines.
T &M Associates performed a visual inspection of storm sewer inlets for streets
within the area scheduled for improvements. The inspection will be performed from
ground level (no entry is anticipated). The inspections identified casting and structure
condition and required repairs.
C. PROPERTY ACQUISITION RESEARCH & PROPERTY OVERLAY MAP
As described above, the proposed improvements anticipate road widening at two
horizontal curves along Milik Street and as a result of the widening, property acquisitions
will be required.
2. Based on conceptual layouts and existing Tax Maps, we have assumed that four property
parcel maps will be required. Future services will include preparation of maps and
descriptions for the four acquisitions that are identified firom the preliminary design
drawings. As discussed, it is expected that the Borough will handle the property
acquisitions after the parcel maps and descriptions are provided by our office.
3. Future services will include conducting title searches for all properties in the vicinity
of the proposed roadway widening and develop a parcel overlay map for the base
maps prepared for the project so that required property acquisitions can be identified
and the parcel maps and descriptions call be prepared.
I CART -02030
ASSOCIATES July 19, 2012
Lc: Mayor Daniel Reiman
Page 4 of 4
Re: West Carteret Road Improvement Program — Status Report
In addition to the above services completed for the project, as requested, we have prepared and
submitted an NJDOT municipal aid grant application for the Federal Boulevard portion of the
project which although not funded in FY2012 can be revised and resubmitted for consideration
for FY2013.
To date the above described completed field service and preliminary engineering services have
resulted in a total effort of $51,870. All of the completed work can be used for the final project
design phase of the project.
As requested, we have halted work on the referenced project and will await Borough direction to
complete the remaining property acquisition documents and final design.
Very trul yours,
T &M A OCIATES
E . ) 1
DONALD J. NORBUT, P.E., C.M.E.
CARTERET BOROUGH ENGINEER
DJN:sp
Cc: Kathleen Barney, Borough Clerk
Mayor Daniel J. Reiman
Patrick DeBlasio, CFO
K:\ CARR020301Cou ,5pond"ce,D,Pont_Dm West Cart Road PrOM. Status R,pon.dac
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K- ATHLEEN Yf. BARNEY, RMC /C14C
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MIOOLESEX COUNTY
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8, 2012
Date:
TO: Patrick DeBlasio,
Treasurer
Borough of Carteret
REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS:
For: AIIIIX MIPC A PWFESSICRAL HUDMW SERIICES OMRACF WfM W ASSOCIAIFS -
� 'YI�'�I '1'1 11 "� 7'� "� '� •''�I 111 �'� 1 e
Name of Account: Resolution #12-
AMOUNT TO BE ENCUMBERED: AT A TOTAL OAT WF TO EXCEED $51,870.00 at the
cute set forth in s exist'
is hereby app roved.
KATHLEEN M. BARNE ,
Municipal Clerk
CERTIFICATION OF. AVAILABILITY OF FUNDS
I, Treasurer of the Borough of Carteret, do hereby that
there are sufficient funds available in the current budget to
enable the Municipal Council to authorize the entering into a
Contract between the Borough of Carteret and:
The funds available for this contract are in the Budget, in the
account of:
in the amount of: s 1
By this certification, I have hereby encumbered the above ,named
account for the amount of the contract pending Council action,
Patrigy DeBlasio,
Treasurer -
DATE: -/3 k
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