HomeMy Public PortalAbout2020.02.20 LBT Minutes i
Minutes--McCall Public Library Board of Trustees Meeting
February 20, 2020
Location: Legion Hall
{
Called to order: 9:00 AM
Attendance:Jacki Rubin, Ed Hershberger, Lola Elliot,John Milliner, Lynn Lewinski, Meg Lojek, Linda
Stokes
Amendments to Agenda: none.
Approval of Minutes: 1/23/20 and 1/28/20—motioned by Lola to approve as presented. Seconded
by Ed, and all voted in favor.
Director's Report:
Payment Approvals: 1/16/2020—Lynn motioned to approve; Lola 2"d, all in favor.
Budget and Stats: January monthly financial statement reviewed online.
PayPal check for FY19—due back to library$194.30. MEMO re: LGIP attached to agenda.
Staff: Library staff are well. Meg and staff have begun the annual inventory process. Casey
partnered with the Middle School Art teacher Mr.Jared Hopkins, whose advanced art students
created new LIBRARY letters on the West exterior of library building.This is the 3rd rendition since
this student-created sign started in approximately MOS. Board members agreed this is a fabulous
tradition to continue. It is a community ownership buy-in, and adds color, creativity and wayfinding.
Meg is preparing presentations to community groups such as MDEF, School Board, Rotary and
others, to show and explain the new library plans and renderings.
Fundraising Report from Amy Rush: Documents presented by Amy were reviewed. Overall
collection of funds and pledges has passed $2 million and efforts continue.Amy is applying for
support from a family trust and two local institutions.
Report on City Council meeting of 2/13/20—Meg reported that Humphries Poli/Ratio, CM Company,
Amy Rush, Zions bank and bond council presented to the City Council. Presentations by the team were
organized, thorough and concise. City Council voted unanimously to proceed with preparation for a
bond election initiative on the May 2020 ballot. Ed motioned, with John second, that the Board of
Trustees endorses the action of City Council regarding the bonding presentation at the meeting.
Training session: Roles of Trustees for Bond election—City Clerk BessieJo Wagner entered the
meeting for this agenda item. She reiterated that Trustees are able to speak as individuals in a
factual manner, to educate and explain the bond proposal. It was understood that if Trustees are
pressed for their personal recommendation on how to vote,they will advise people to the City's
prepared FAQs and info on the City website.
EMF and MCS report to Board—Jacki reported that she is working with some local experts to
evaluate and mitigate a library patron's concern for safety of micro-radiation (Electro Magnetic
Fields) and Multiple Chemical Sensitivity.John made a motion that Jacki will pass the information
on to the architect and builders in order to ensure the library building project meets all City, State
and Federal statutes and requirements as well as any other concerns.Jacki 2"d the motion, all in
favor.
Proposal to shift Fundraising Consultant to Foundation—John reported that the Foundation
President and members have prepared to take on this position within their organization, effective
March 1, and moving forward.Jacki motioned to terminate Amy's contract so that she can transfer
to the Foundation.John 2"d, all in favor.
Approval of Draft Letter of interest to Fire Station—tabled until further notice.
Friends Liaison report— Lola reported the Friends group was glad to see a photo and
acknowledgement of their recent$25,000 donation in the newspaper. Recognition is always well
taken. FOL also reported on a fabulous Winter Carnival book sale with record sales.
Foundation report—John reported the main work of the Foundation this month has been the
transfer of contract.
City Council Liaison report—N/A. The Trustees noted they are very happy to have Mayor Bob
continue as the council's library liaison.
Thank you notes—N/A
Adjourned: Meeting was adjourned at 10:20 AM.
Next Meetings: Feb 27, 5:30 PM: City Council meeting to adopt ordinance, Legion Hall
March 19, 9:00 AM: Regular monthly meeting, Legion Hall
April 16, 9:00 AM: Regular monthly meeting, Legion Hall
April 23, 5:30 PM: Annual report to Council, Legion Hall
Minutes prepared by Lynn Lewinski and Meg Lojek
Respectfully submitted by Jacki Rubin, Chair