HomeMy Public PortalAbout2020.03.19 LBT Minutes Minutes--McCall Public Library Board of Trustees Meeting
March 19, 2020
Library Conference Room and Phone Conference Call
Called to order: 9:16
Attendance:Jacki Rubin, Ed Hershberger, Lola Elliot,John Milliner(via phone), Meg Lojek
Amendments to Agenda: none.
Approval of Minutes: 2/20/20 ACTION ITEM —tabled until next meeting
Director's Report:
Payment Approvals: 2/6, 2/20, 3/5/2020—Ed motioned to approve;John 2"d, all in favor.
Budget and Stats: February Monthly financial statement reviewed online.
PayPal check for FY19—due back to library$194.30.
Staff: Meg reported all programs are cancelled, and the library service model has been
adjusted during the current COVID-19 outbreak.To protect patrons and staff,the Library now uses
a "curbside"service for checking out items. There have been as many as 78 items checked out per
day, with an average of 46 per day during this time. Staff hopes to catch up on the annual inventory
as time allows. Staff is re-evaluating their vacation times.Trustees approved Meg's absence. Lola
suggested adding a sign to the entranceway to better communicate with patrons, and keeping tabs
on McCall Classifieds Facebook page.
Business Items:
Report on Upcoming Presentations—Meg presented to MDEF with Andy Laidlaw March 16th.The
remaining community presentations for bond election information will be cancelled or postponed on a
case-by-case basis due to COVID-19. Discussion included an update from Jacki regarding conversations
with Doug at County elections.Trustees had questions about absentee ballots, forms. Info will be sent
out by City and committees as it becomes available. In addition, Trustees discussed the possibility of
the library bond as a "positive in a negative economic environment."John asked about the CMGC's
prevention of cost overruns, so Meg explained her conversations with Dominick and Dennis re:
contingencies,travel costs, and the plan to not build during coldest part of winter.
Fiscal Year 2021 Local Option Tax Funding Application— Discussion included the spectrum of not
submitting this year, to asking for significant help to reduce the amount of the bond. It was decided
that Meg would discuss with Anette and report back to Trustees at the April meeting. LOT
applications are due on 4-30-20.
Fundraising report from Amy Rush was reviewed, Meg explained some adjustments, and there were
no further questions.
Draft Letter of support for New Meadows to join OverDrive—tabled.
Library Board openings—Discussion showed there will be no immediate changes as anticipated.
Friends Liaison report—Lola reported meetings are cancelled due to COVID-19. Volunteers are
managing to process donated books and put them in storage for now, since Pump House is closed.
FOL may do a phone campaign promoting the bond campaign.
Foundation report—John reported the April Foundation meeting will be virtual with Laura leading a
Zoom session. Amy's transfer is official and there was nothing further to report at this time.
City Council Liaison report- N/A
Thank you notes—N/A
Adjourned: Ed moved, Lola 2"d, all in favor to adjourn at 10:08 AM.
Next Meetings: April 16, 9:00 AM: Regular monthly meeting, conference call
April 23, 5:30 PM: Annual report to Council, Legion Hall
(It was noted these meetings may be adjusted due to COVID-19)
Min tes pre are y Meg Lojek
Respectfully submitted by Jacki Rubin, Chair