HomeMy Public PortalAbout21-9857 Extending Agreemnent w/Tri-MergeSponsored by: City Manager
RESOLUTION NO. 21-9857
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA, FLORIDA, EXTENDING AN
AGREEMENT WITH TRIMERGE CONSULTING GROUP,
P.A., FOR A THREE-MONTH PERIOD; PROVIDING FOR
INCORPORATION OF RECITALS; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City of Opa-Locka ("City") previously solicited quotes from the
Miami -Dade County Management Consulting Services Pool to obtain Certified Public
Accountant Services and on June 9, 2017, one company submitted a sealed quote in
response to RFQ No. 17-0609200; and
WHEREAS, the City Commission authorized the negotiation of an Agreement
with TriMerge Consultant Group, P.A. ("TriMerge") on June 14, 2017 through
Resolution 17-9375 and later entered into a new Agreement with TriMerge on October
30, 2019 through Resolution 19-9711. The latter Agreement expired on September 30,
2020. The City Commission subsequently authorized a first amendment of the
Agreement with TriMerge Consultant Group, P.A. extending the Agreement for an
additional six (6) month period on September 30, 2020 through Resolution 20-9812; and
WHEREAS, the Agreement between TriMerge Consulting Group, P.A. and
City expired on March 31, 2021 and the parties desire to extend the existing
agreement for a three (3) month term on an emergency basis and on the same terms
and conditions as the existing agreement.
WHEREAS, the City Commission finds that it is in the best interest of the
City to approve the second amendment to the Agreement with TriMerge
Consultant Group, P.A., attached hereto as Exhibit "A".
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA-LOCKA, FLORIDA:
Section 1. RECITALS ADOPTED.
The recitals to the preamble herein are incorporated by reference.
Section 2. AMENDING AGREEMENT
The City hereby authorizes the extension of an Agreement with TriMerge
Consultant Group, P.A., attached as Exhibit "A", for an additional three (3) month
period.
Resolution No. 21-9857
Section 3. AUTHORIZATION
The City Commission hereby authorizes the City Manager to execute an
extension with TriMerge Consultant Group, P.A. on the same terms and
conditions of the existing agreement and in a form acceptable to the City
Attorney.
Section 4. SCRIVENER'S ERRORS.
Sections of this Resolution may be renumbered or re -lettered and corrections of
typographical errors which do not affect the intent may be authorized by the City
Manager, or the City Manager's designee, without need of public meeting.
Section 5. EFFECTIVE DATE.
This Resolution shall take effect immediately upon adoption and is subject to the
approval of the Governor or his designee.
PASSED AND ADOPTED this 14th day of April, 2021.
Matthew A. Pigatt, Mayor
ATTEST:
APPROVED AS TO FORM AND
LEGAL A' ICIENCY:
Flores, City Clerk
Moved by: Commissioner Burke
e N. Weeks, P.A.
orney
Seconded by: Commissioner Davis
Resolution No. 21-9857
VOTE: 4-1
Commissioner Burke NO
Commissioner Davis YES
Commissioner Taylor YES
Vice -Mayor Williams YES
Mayor Pigatt YES
City of Opa-locka
Ai:enda Cover Memo
City Manager:
John E. Pate
CM Signature:
poica S. Pau
Commission
Meeting Date:
April 14,
2021
Item Type:
(EnterX in box)
Resolution
Ordinance
Other
X
Fiscal Impact:
(EnterX in box)
yes
No
Ordinance Reading:
(EnterX in box)
lit Reading
2sit Reading
X
Public Hearing:
(EnterX in box)
Yes
No
Yes
No
X
X
Funding Source:
Account# :
17-513312
61-513340
(Enter Fund &
Dept)
Ex:
Government
and
Enterprise
Fund
Advertising Requirement:
(EnterX in box)
Yes
No
X
Contract/P.O.
Required:
(Enter X in box)
Yes
No
RFP/RFQ/Bid#:
X
Strategic Plan
Related
(EnterX in box)
Yes
N.
Strategic Plan Priority
Public Safety
Bus. & Economic Dev
Enhance Organizational
Quality of Education
Qual. of Life & City Image
Communication
Area:
Strategic Plan Obj./Strategy:
(list the specific objective/strategy this
item will address)
X
•
•
m
•
Sponsor Name City
Manager's Office
Department:
Short Tide:
A resolution authorizing the City Manager to execute an agreement with TriMerge Consulting Group, PA for
financial professional staffing and various other services.
Staff Summary:
The City is operating without financial management and does not have an employed Finace Director and
Grants Manager.
In tackling the City's fiscal affairs (coordinating, managing and controls), the financial emergency, addressing
financial matters of the Auditor General findings, financial and compliance audits both current and past due,
technical support and advisory to management and the City Commission, day-to-day operations, both
supervision and management, performance evaluations, budgetary development support, monitoring TRIM
legislation support, managing the accounting for the general ledger and fund accounting, adhering to Generally
Accepted Accounting Principles (GAAP) and Government Accounting Standards Board (GASB) statements
applicable to the City in addition to the Financial Accounting Standards Board (FASB) statements that are
applicable, along with interpretation and implementation of these standards in which the City must comply
with for financial accounting and reporting compliance, adhering to Florida Statues with respect to financial
matters affecting the City, grant accounting and compliance with regulatory bodies, laws and rules.
Financial Impact - This agreement is for a three-month period and is based on hours worked each month.
The budget for this service for the full year has been stabled as $150,000 in Finance (Other Professional
Services - 17-513312) and $100,000 in Water -Sewer Finance (Other Contracted Services - 61-5133400 which
is sufficient to cover the duration of this agreement.
Proposed Action:
Staff recommends the approve of this request to engagement in a contract for these services with TriMerge
Consulting Group, P.A. to provide temporary professional financial management and leadership to the City
until a permanent solution is recommended.
Attachment:
See attachment (Agreement)
SECOND AMENDMENT TO AGREEMENT BETWEEN
THECITY OF OPA-LOCKA AND
TRIMERGE CONSULTING GROUP, P.A.
THIS SECOND AMENDMENT TO AGREEMENT is made this
day of , 2021, by and between TRIMERGE CONSULTING GROUP, P.A., and
CITY OF OPA-LOCKA, FLORIDA (the CITY"), a Florida municipal corporation.
WHEREAS, the City of Opa-Locka ("City") entered into an Agreement
for temporary professional accounting staffing services as set forth in the
Agreement; and
WHEREAS, the prior Agreement has expired and the parties desire to amend
Article 10.1 of the Agreement in order to extend the contract for an additional three-
month term ending June 30, 2021; and
WHEREAS, the City Commission desires to authorize the City Manager
to execute the Second Amendment to the Agreement between CITY and
TRIMERGE CONSULTING GROUP, P.A, as set forth herein.
NOW THEREFORE, in consideration of the mutual covenants and
agreements hereinafter set forth herein, the parties hereby agree as follows:
1. The foregoing recitals are true and correct and incorporated herein by reference.
Terms not defined herein shall have the same meaning as ascribed to them in
the Agreement.
2. Article 10, Section 10.1 and 10.2 entitled "Term and Termination", shall be
amended to read as follows with all other provisions of the Agreement
remaining the same:
ARTICLE 10
TERM AND
TERMINATION
10.1 This Agreement shall commence upon the effective date and end on March 31, 2021 June 30,
2021.
10.2 The City or Contractor may terminate this agreement with thirty (30) days notice to the other
at the addresses set forth in Paragraph 11.7 of this Agreement.
Except as modified by this Amendment and previously, the Agreement
remains unmodified and in full force and effect in accordance with the terms
thereof, and the CITY and the hereby ratifies, confirms, and adopts the Agreement as
amended herein.
IN WITNESS WHEREOF, CITY and TRIMERGE CONSULTING GROUP, P.A,
have caused this Second Amendment to be executed on the date first above written.
ATTEST CITY OF OPA-LOCKA
OPA-LOCKA CITY CLERK
BY: BY:
CITY CLERK CITY MANAGER
APPROVED AS TO FORM AND
IN WITNESS WHEREOF, CITY and TRIMERGE CONSULTING GROUP,
P.A, have caused this Amendment to be executed on the date first above written.
CONTRACTOR
WITNESSES:
BY:
GERALDINE LAZARRE
/WEST
SECRETARY
STATE OF FLORIDA
COUNTY OF MIAMI-DADE COUNTY)
BEFORE ME, an officer duly authorized by law to administer oaths and take
acknowledgements, personally appeared as
, of a Florida corporation, and
acknowledged executed the foregoing Contract as the proper official of
, for the use and purposes mentioned in it and affixed the official
seal of the corporation, and that that the instrument is the act and dead of that
corporation.
IN WITNESS OF THE FOREGOING, I have set my hand and official seal at in the State
and County aforesaid on this _ day of , 2021.
NOTARY PUBLIC
My Commission Expires:
AGREEMENT
THIS IS AN AGREEMENT, dated the, day of ktilki, 2019, between
CITY OF OPA-LOCKA, a Florida municipal corporation, hereinafter
"Cl'1'Y,"
and
TRIMERGE CONSULTING GROUP, P.A.
a company, authorized to do business in the State of Florida, hereinafter
"CONTRACTOR"
VVITNESSETH:
In consideration of the mutual terms and conditions, promises, covenants, and payments
hereinafter set forth, CITY and CONTRACTOR agree as follows:
ARTICLE 1 PREAMBLE
In order to establish the background, context and form of reference for this Contract and to
generally express the objectives, and intentions, of the respective parties herein, the
following statements, representations and explanations shall be accepted as predicates for
the undertakings and commitments included within the provisions which follow and may
be relied upon by the parties as essential elements of the mutual considerations upon which
this Contract is based.
1.1 CI1Y is in immediate need of a contractor for temporary professional accounting staffing
services as set forth in this Agreement.
1.2 CITY desires to contract with a professional company with the knowledge and ability to
perform the services sought.
1.3 CITY has worked with CONTRACTOR and the prior contract has expired.
ARTICLE 2 SCOPE OF WORK
21 CONTRACTOR shall furnish all of the materials, tools, supplies, and labor necessary to
perform all of the work described in Exhibit "A" ("Work").
2.2 CONTRACTOR hereby represents to Cf 1 Y, with full knowledge that CITY is relying
upon these representations when entering into this Contract with CONTRACTOR, that
CONTRACTOR has the professional expertise, experience and manpower to perform the
services to be provided by CONTRACTOR pursuant to the terms of this Agreement.
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2.4 CONTRACTOR assumes professional and technical responsibility for performance of its
services to be provided hereunder in accordance with applicable recognized
professional standards and relevant Florida Statutes.
ARTICLE 3
COMMENCEMENT OF SERVICES
3.1 The CONTRACTOR shall commence Work upon the effective date stated and
pursuant to the resolution approving same.
ARTICLE 4 CONTRACT SUM
4.1 The CITY hereby agrees to pay CONTRACTOR for the faithful performance of this
Contract as follows:
CONTRACTOR shall bill invoices on a monthly basis and provide periodic invoices to
the City based on the hours of work completed by personnel on a monthly basis, during
the course of the engagement upon the rate and terms as presented below with the City
of Opa-locka. Invoices will include service for the work provided, which shall be hours
of work completed by personnel as set forth herein.
TriMerge Consulting Group, PA
Customer: City of Opa-locka
Request for Technical Assistance for Certified Public
Accountant Services through
Temporary Professional Staffing Business Unit
Classification
Partner Level -(CPA]
Senior Manager Level - [CPA]
Manager Level - [CPA]
Manager Level
Senior Level
Staff Associate Level
Administrator Level
Reimbursement for Out of Pocket Cost (Approved)
Standard Staffing
Hourly Hourly
Bill Rate Discount Bill Rate
$ 225 40% $ 139.05
$ 175 40% $ 108.15
$ 150 40% $ 92.70
$ 145 40% $ 89.61
$ 140 60% $ 57.68
$ 125 60% $ 51.50
$ 95 60% $ 39.14
Service fees do not include out-of-pocket expenses advanced on behalf of the CITY by the
CONTRACTOR, any out-of-pocket expenses incurred must be approved by the CITY in
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advance.
Services may be terminated for nonpayment. This engagement does not contemplate any
services not specifically included in this letter in advance.
4.2 CONTRACTOR shall be solely responsible for and shall provide for the payment of
workers compensation insurance coverage and premium, and all other insurance pursuant
to Article 5 below, withholding taxes, FICA, pension and profit sharing contributions,
retirement contributions, if any, all remunerations; all labor, contract compliance, and all
other charges, fees, permits and expenses associated with the employment of such
personnel provided by CONTRACTOR hereunder. U I Y shall bear no responsibility for
any such charge, fees, permits or expenses associated with the employment of such
personnel by
CONTRACTOR.
4.3 Payment to CONTRACTOR for all tasks and charges under this Contract shall be in
accordance with the following conditions:
A. Disbursements. There are no reimbursable expenses associated with this Contract
unless otherwise approved in writing.
B. Payment Schedule. Invoices received from CONTRACTOR pursuant to this
Contract will be reviewed by the City Manager.
C. Availability of Funds. C.:TTY's performance and obligation to pay under this
Agreement is contingent upon an annual appropriation for its purpose by the City
Commission.
D. Prompt Pay. Payment is due within 30 days.
4.4 The making and acceptance of the final payment shall constitute a waiver of all claims
by the CITY other than those arising from unsettled liens, or from unknown failure of the
Work to comply with the requirements of the Exhibit A. It shall also constitute a waiver of
all claims by the CONTRACTOR, except those previously made and still unsettled.
ARTICLE 5 CONTRACTOR'S LIABILITY INSURANCE
5.1 The CONTRACTOR shall neither commence Work under this Contract until he has
obtained all insurance required under this paragraph and such insurance has been
approved by the CITY nor allow any Subcontractor to commence work on its subcontract
until all similar such insurance required of the subcontractor has been obtained and
approved.
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5.2 Certificates of insurance, reflecting evidence of the required insurance, shall be filed
with the City prior to the commencement of the Work. These Certificates shall contain a
provision that coverage afforded under these policies will not be canceled until at least
thirty days (30) prior written notice has been given to the CITY. Policies shall be issued by
companies authorized to do business under the laws of the State of Florida.
5.3 Financial Ratings must be no less than "A" in the latest edition of "Bests Key Rating
Guide", published by A.M. Best Guide.
5.4 The CONTRACTOR shall hold the CT1Y, its agents, and employees, harmless on
account of claims for damages to persons or tangible property arising out of the
negligent acts or omissions of Contractor or its Subcontractors in the performance of the
Work and name the CITY as an additional insured under their Comprehensive General
Liability insurance policy.
5.5 The CITY reserves the right to require any other insurance coverage it deems necessary
depending upon the exposures.
ARTICLE 6 CONTRACTOR'S INDEMNIFICATION
6.1 The CONTRACTOR agrees to release the CITY from and against any and all liability
and responsibility in connection with the losses caused by CONTRACTOR'S negligent act
or omissions. The CONTRACTOR further agrees not to sue or seek any money or damages
from CITY in connection with losses caused by CONTRACTOR'S negligent act or
omissions, except in the event that the C11'Y fails to pay to CONTRACTOR the fees and
costs as provided for in Article 4 herein
6.2 The CONTRACTOR agrees to indemnify and hold harmless the CITY, its trustees,
elected and appointed officers, agents, servants and employees, from and against any and
all claims, demands, or causes of action of whatsoever kind or nature, and the resulting
losses, costs, expenses, reasonable attorneys' fees, liabilities, damages, orders, judgments, or
decrees, sustained by the C:I1'Y or any third party arising out of, or by reason of, or resulting
from the CONTRACTOR's negligent acts, errors, or omissions.
6.3 If a court of competent jurisdiction holds the Ci 1'Y liable for certain tortuous acts of its
agents, officers, or employees, such liability shall be limited to the extent and limit provided
in 768.28, Florida Statutes. This provision shall not be construed as a waiver of any right or
defense that the CITY may possess. The CITY specifically reserves all rights as against any
and all claims that may be brought
6.4 If any dispute arises among the parties hereto, the parties agree to first try in good faith
to settle the dispute by mediation. The costs of any mediation proceeding shall be shared
equally by all parties.
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ARTICLE 7
INDEPENDENT CONTRACTOR
7.1 This Contract does not create an employee/employer relationship between the parties.
It is the intent of the parties that the CONTRACTOR is an independent contractor under
this Contract and not the CITY's employee for all purposes, induding but not limited to, the
application of the Fair Labor Standards Act minimum wage and overtime payments,
Federal Insurance Contribution Act, the Social Security Act, the Federal Unemployment Tax
Act, the provisions of the Internal Revenue Code, the State Workers Compensation Act, and
the State unemployment insurance law. The CONTRACTOR shall retain sole and absolute
discretion in the judgment of the manner and means of carrying out the CONTRACTOR's
activities and responsibilities hereunder provided. This Contract shall not be construed as
creating any joint employment relationship between the CONTRACTOR and the CITY and
the C. I Y will not be liable for any obligation incurred by CONTRACTOR, including but not
limited to unpaid minimum wages and/or overtime premiums.
ARTICLE 8 CONTRACT BOND
8.1 There shall be no bond requirements for this Contract
ARTICLE 9 CHANGES TO SCOPE OF WORK AND ADDITIONAL WORK
9.1 CITY or CONTRACTOR may request changes that would increase, decrease or
otherwise modify the Scope of Services/Basic Services to be provided under this
Agreement as described in Exhibit A, as long as such changes are in writing and are
approved by the City Commission.
ARTICLE 10
TERM AND TERMINATION
10.1 This Agreement shall commence upon the effective date and end on September 30,
2020.
10.2 It is the City's intent is to issue a Request for Proposals (RFP) for financial services, on
permanent basis, within 60-90 days following the Resolution approving this Agreement
The City or Contractor may terminate this agreement with thirty (30) days notice to the
other at the addresses set forth in Paragraph 11.7 of this Agreement
ARTICLE 11 MISCELLANEOUS
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11.1 Legal Representation. It is acknowledged that each party to this Contract had the
opportunity to be represented by counsel in the preparation of this Contract and,
accordingly, the rule that a contract shall be interpreted strictly against the party preparing
same shall not apply due to the joint contribution of both parties.
11.2 Assignments. This Contract, or any interest herein, shall not be assigned, transferred or
otherwise encumbered, under any circumstances, by either without the prior written
consent of CITY. For purposes of this Contract, any change of ownership of
CONTRACTOR shall constitute an assignment which requires CITY approval. However,
this Contract shall run to the CITY and its successors and assigns.
11.3 Records. CONTRACTOR shall keep books and records and require any and all
subcontractors to keep books and records as may be necessary m order to record complete
and correct entries as to personnel hours charged to this engagement, and any expenses for
which CONTRACTOR expects to be reimbursed, if applicable. Such books and records will
be available at all reasonable times for examination and audit by CI I Y and shall be kept for
a period of three (3) years after the completion of all work to be performed pursuant to this
Contract Incomplete or incorrect entries in such books and records will be grounds for
disallowance by CITY of any fees or expenses based upon such entries.
11.4 Cl11C is a public agency subject to Chapter 119, Florida Statutes. To the extent
CONTRACTOR is acting on behalf of CITY pursuant to Section 119.0701, Florida Statutes,
CONTRACTOR shall:
a. Keep and maintain public records that ordinarily and necessarily would be required
to be kept and maintained by CITY were CITY performing the services under this
Contract
b. Provide the public with access to such public records on the same terms and
conditions that the County would provide the records and at a cost that does not exceed
that provided in Chapter 119, Florida Statutes, or as otherwise provided by law;
c. Ensure that public records that are exempt or that are confidential and exempt from
public record requirements are not disclosed except as authorized by law; and
d. Meet all requirements for retaining public records and transfer to CITY, at no cost,
all public records in possession of the CONTRACTOR upon termination of this Contract
and destroy any duplicate public records that are exempt or confidential and exempt.
All records stored electronically must be provided to the Cl"1"Y.
11.5 Ownership of Documents. Reports, surveys, plans, studies, financial records, and
other data provided in connection with this Contract are and shall remain the property of
C1 "1Y.
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11.6 No Contingent Fees. CONTRACTOR warrants that it has not employed or retained
any company or person, other than a bona fide employee working solely for the
CONTRACTOR, to solicit or secure this Contract, and that it has not paid or agreed to pay
any person, company, corporation, individual or firm, other than a bona fide employee
working solely for CONTRACTOR, any fee, commission, percentage, gift, or other
consideration contingent upon or resulting from the award or making of this Contract For
the breach or violation of this provision, the CITY shall have the right to terminate the
Contract without liability at its discretion, to deduct from the contract price, or otherwise
recover the full amount of such fee, commission, percentage, gift or consideration.
11.7 Notice. Whenever any party desires to give notice unto any other party, it must be
given by written notice, sent by registered United States mail, with return receipt requested,
addressed to the party for whom it is intended and the remaining party, at the places last
specified, and the places for giving of notice shall remain such until they shall have been
changed by written notice in compliance with the provisions of this section. For the
present, the CONTRACTOR and the CITY designate the following as the respective places
for giving of notice:
CITY:
Copy To:
John Pate, City Manager
780 Fisherman Street
Opa-Locka, FL 33054
Burnadette Norris -Weeks, City Attorney
Burnadette Norris -Weeks, P.A.
401 North Avenue of the Arts
Fort Lauderdale, Florida 33311
CONTRACTOR: TriMerge Consulting Group, P.A.
Geraldine Lazarre, President
39 NW 166th Street, Suite 1
Miami, FL 33169
Binding Authority. Each person signing this Contract on behalf of either party individually
warrants that he or she has full legal power to execute this Contract on behalf of the party
for whom he or she is signing, and to bind and obligate such party with respect to all
provisions contained in this Contract.
11.8Exhibits. Each Exhibit referred to in this Contract forms an essential
Contract The exhibits if not physically attached should be treated as
Contract and are incorporated herein by reference.
11.9Headings. Headings herein are for convenience of reference only and
considered on any interpretation of this Contract
part of this
part of this
shall not be
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11.10 Severability. If any provision of this Contract or application thereof to any person or
situation shall, to any extent, be held invalid or unenforceable, the remainder of this
Contract, and the application of such provisions to persons or situations other than
those as to which it shall have been held invalid or unenforceable shall not be affected
thereby, and shall continue in full force and effect, and be enforced to the fullest extent
permitted by law.
11.11 Governing Law. This Contract shall be governed by the laws of the State of Florida
with venue lying in Miami -Dade County, Florida.
11.12 Disputes. Any claim, objection, or dispute arising out of the terms of this Contract
shall be litigated in the llth Judicial Circuit Court in and for Miami -Dade County.
11.13 Attorney's Fees. To the extent authorized by law, in the event that either party
brings suit for enforcement of this Contract, the prevailing party shall be entitled to
attorney's fees and court costs in addition to any other remedy afforded by law.
11.14 Extent of Contract This Contract together with Contract Documents, attached as an
Exhibit hereto, as amended herein above represents the entire and integrated
agreement between the CITY and the CONTRACTOR and supersedes all prior
negotiations, representations or agreements, either written or oral. The City Manager
has authority to make minor and non -monetary changes to this Agreement as
determined by the City Manager.
11.15 Waiver. Failure of the either party to insist upon strict performance of any provision
or condition of this Contract, or to execute any right therein contained, shall not be
construed as a waiver or relinquishment for the future of any such provision, condition,
or right, but the same shall remain in full force and effect
IN WITNESS OF TI -E FOREGOING, the parties have set their hands and seals the day and
year first written above.
CITY OF OPA-LOCKA
MANAGER:
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C'Attorney
WITNESSES:
ATTEST:
SECRETARY
STATE OF FLORIDA
)SS:
COUNTY OF MIAMI-DADE COUNTY)
CONTRACTOR:
TRIMERGE CONSULTING GRO , PA
BY:
Geraldine Lazarr
9
BEFORE ME, an officer duly authorized by a to administer oaths and take
ackno w gmentrs� personally appeared a rntr ZQrne_ as
r -e5 a �1 , o rr nq� a Florida corporation, and acknowledged
executed the foregoing Contract as th Yproper official o �' e e for the use and
purposes mentioned in it and affixed the official seal of the co ration, and that the
instrument is the act and deed of that corporation.
IN WITNESS OF THE FOREGOIIV, I have set my hand and official seal at in the
State and County aforesaid on this ay of i. i 9! 2 2i)
My Commission Expires:
NOTARY PUBLIC
Nok Notary Public State of FtorWa
Diane Cure -Garden
z My Commissron GG 201979
?ryw.C' Expires 04/01/2022
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EXHIBIT "A"
SCOPE OF WORK
The CITY MANAGER shall supervisor the services provided by the CONTRACTOR or
his/her designee. The SCOPE OF WORK does not constitute an audit, attestation, review,
or compilation of the financial statements in accordance with the standards established by
the American Institute of Certified Public Accountants. The SCOPE OF WORK performed
will assist the CITY MANAGER and provide recommendations to the CrfY MANAGER on
financial and accounting matters for the FINANCE DEPARTMENT, on an as -needed
hourly basis. The parties agree that the day to day management and operations of the CA 1 Y
is the responsibility of the CITY MANAGER The parties further agree that all working
papers and reports shall be owned by the CITY.
CONTRACTOR shall assist and provide the duties herein and provide recommendations to the
City Manager on the following:
• Coordinate, manages, and provide recommendations on the controls of the City's fiscal
affairs including budget development, financial planning and financial reporting functions,
including the supervision of the preparation of the annual budget for presentation to the City
Commission
• Supervises personnel responsible for coordinating, managing and controlling the budget, cost
accounting services. Supervise, train and motivate Finance Department employees.
• Evaluate employees within the Finance Department and make recommendations to the City
Manager regarding hiring and firing.
• Advises the City Manager and the City Commission concerning matters of finance,
associated regulatory issues, and financial reporting requirements.
• Coordinate and manage the accounting function, ensuring that the City derives maximum
benefit through the judicious management of all funds (operating, debt service, capital
improvement, special revenue, internal, enterprise fund and other).
• Assist with coordinating and managing customer accounting functions related to the receipt
of funding from various Departments.
• Supervise the operations and activities of the accounting functions (i.e. cash, petty cash,
payroll, accounts payable, accounts receivable, grant receivable, general ledger, fixed assets,
long term liability and other etc.).
• Assist in legislative and other governmental activities as may be required relative to receipt
of necessary funding in support of City programs and services.
• Participate as an active member of the City's bargaining team related to financial matters.
• Provide knowledge of financial and business operations of the City, knowledge of computers
and applications, knowledge of organizational and management theory and practice.
• Provide ability to knowledge in problem -solving situations, analyze problem and
recommendation and implement workable solutions.
• Coordinate the auditing of the City's internal accounts and proper record keeping of the
property inventory.
• Review and analyze financial reports and online data as necessary to effectively administer
the City's budgets.
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" D e v e l o p a n d p r e s e n t , a s r e q u i r e d , w r i t t e n / o r a l r e p o r t s t o i n c l u d e a p p r o p r i a t e c h a r g e s , g r a p h s ,
a n d d i a g r a m s t o i l l u s t r a t e f i n a n c i a l s t a t u s a n d b u d g e t i n f o r m a t i o n .
" M o n i t o r c o m p l i a n c e w i t h l e g a l r e q u i r e m e n t s r e l a t e d t o t h e C i t y '