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HomeMy Public PortalAbout03- March 01, 2012 Special Meeting Minutes CITY OF OPA-LOCKA "The Great City" CLERK'S ACTION SUMMARY MINUTES SPECIAL COMMISSION MEETING March 1, 2012 4:00 P.M. Opa-locka Municipal Complex 780 Fisherman Street, 2' Floor Opa-locka, FL 33054 1. CALL TO ORDER: Vice Mayor Dorothy Johnson called the meeting to order at 4:00 p.m. on Thursday, March 1, 2012 on the 2' Floor of the Opa-locka Municipal Complex, 780 Fisherman Street, Opa-locka, Florida. 2. ROLL CALL: The following members of the City Commission were present: Commissioner Gail E. Miller, Commissioner Timothy Holmes, and Vice Mayor Dorothy Johnson. Also present were City Manager Bryan K. Finnie, City Attorney Joseph S. Geller and Interim City Clerk Joanna Flores. Commissioner Rose Tydus arrived at 4:04 p.m. and Mayor Myra Taylor was not present. 3. INVOCATION: The Invocation was delivered by Vice Mayor Dorothy Johnson. 4. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited in unison. 5. RESOLUTIONS: A. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, TO AUTHORIZE THE CITY MANAGER TO SUBMIT AN APPLICATION FOR THE TIGER DISCRETIONARY GRANT PROGRAM TO THE UNITED STATES DEPARTMENT OF TRANSPORTATION (USDOT) REQUESTING FUNDS IN AN AMOUNT UP TO TEN MILLION DOLLARS ($10,000,000.00); PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. The above resolution was read by title by Attorney Geller. A motion to approve this resolution was made by Commissioner Miller and seconded for discussion by Commissioner Holmes. Vice Mayor Johnson confirmed with the City Manager that this grant does require a match and asked what line item this match will come from if approved. Manager Finnie stated that it is listed in Attachment 1 to the resolution. Attorney Geller clarified that this resolution only addresses approval to apply. Once the grant is awarded, Special City Commission Meeting Minutes-03/01/2012 Page 1 the City Manager would come back to the Commission with a resolution to accept the grant and at that time the source of the match money would be determined. There being no further discussion, the motion passed by a 3-0 vote. Commissioner Miller Yes Commissioner Holmes Yes Commissioner Tydus Not present Vice Mayor Johnson Yes Mayor Taylor Not present B. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, TO AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH S.S.N. ENGINEERING, LLC, TO PROVIDE ENGINEERING SERVICES AS REQUIRED TO APPLY FOR TIGER DISCRETIONARY GRANT, IN AN AMOUNT NOT TO EXCEED TWENTY-THREE THOUSAND NINE HUNDRED DOLLARS ($23,900.00), PAYABLE FROM ACCOUNT NUMBERS 32-541312 AND 43-53812; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. The above resolution was read by title by Attorney Geller. A motion to approve this resolution was made by Commissioner Miller and it was seconded by Commissioner Holmes for discussion. Commissioner Holmes clarified with City Manager Finnie that this money would be to complete the design work and that this company offered the lowest bid. Vice Mayor Johnson asked if any of these vendors have provided services to the City in the past, and it was stated that 2 of the vendors have in the past done work for us but none are currently under contract with the City. Vice Mayor Johnson re-emphasized that there is an outside contractor involved in a project in any capacity, there needs to be a documented quality review/control process in place. Commissioner Tydus joined the meeting at this time and will be included in the vote for this resolution. Vice Mayor Johnson and Commissioner Holmes asked why there is such a discrepancy in the bid amounts for the project. Vice Mayor Johnson suggested that in the future the selection committees for these bids should not be made only of city employees, and that experts and other objective parties should be involved. City Manager Finnie stated that this practice has already begun on additional RFPs coming down the pipeline. Vice Mayor Johnson mentioned that previous legislation had passed for FIU to be the review panel for the Commission and they want to charge them. Vice Mayor Johnson instructed Manager Finnie to investigate and report back to the Commission. There being no further discussion, the motion passed by a 4-0 vote. Commissioner Holmes Yes Commissioner Tydus Yes Commissioner Miller Yes Vice Mayor Johnson Yes Special City Commission Meeting Minutes-03/01/2012 Page 2 Mayor Taylor Not present 8. ADJOURNMENT: There being no further business to come before the Commission, it was moved by Commissioner Holmes and seconded by Commissioner Miller to adjourn the meeting at 4:17pm. Manager Finnie stated that he may need to call another Special Commission Meeting next week due to the need for a review to be conducted of all Opa-locka CDC projects. He said he would like to advise the Commission on what things are happening so they are informed. Vice Mayor Johnson also mentioned after school program needs and asked the City Manager to research other opportunities for this. Additionally, partnerships will be important for this work as well. Dorothy Johnson Vice Mayor ATTEST: anna Flores, CMC I terim City Clerk Special City Commission Meeting Minutes-03/01/2012 Page 3