HomeMy Public PortalAboutAB 13-132 2013 Asset Management Software Purchase
McCALL CITY COUNCIL 216 East Park Street
AGENDA BILL McCall, Idaho 83638
Number AB 13-132
Meeting Date August 8, 2013
AGENDA ITEM INFORMATION
SUBJECT:
Resolution13-13, Asset Management Software Sole Source Procurement
Department Approvals
Initials
Originator
or
Supporter
Mayor / Council
City Manager
Clerk
Treasurer
Community Development
Police Department
Public Works
/
Originator
Golf Course
COST IMPACT:
$60,000
Parks and Recreation
FUNDING SOURCE:
Streets Fund - $20,000
Water Fund - $20,000
Sewer Fund - $20,000
Airport
Library
TIMELINE:
ASAP
Information Systems
Grant Coordinator
SUMMARY STATEMENT:
On May 9, 2013 Public Works presented an update on the need to procure Asset Management software to manage the varying assets of the City. City staff comprised of the City Engineer,
Public Works Superintendents, GIS personnel, City Planner, the Building Official and others reviewed and evaluated four different software packages from City Works, Beehive Industries,
Lucity and Novotx. Asset Management software comes in various formats from Enterprise license versions to per module per user license. In addition, staff evaluated these various software
packages to verify compatibility with existing City software, primarily Caselle Clarity. Most importantly, the Asset Management software had to be flexible and user friendly. Without
this component, the software would likely not be used by field personnel and supervisors.
After reviewing all software packages, it was a unanimous decision that Novotx’s Elements XS Asset Management is best suited for the City of McCall. It is the most cost-effective solution,
including integration with Caselle Clarity, PAVER and ArcGIS. Public Works staff is requesting that the Sole Source Procurement process be used for the use of Novotx’s Elements XS asset
management software. A memo from the Public Works Director describing the evaluation process and selection is attached. The resolution is attached for Council’s review.
RECOMMENDED ACTION:
Adopt Resolution 13-13 and authorize the Mayor to sign all necessary documents.
RECORD OF COUNCIL ACTION
MEETING DATE
ACTION
May 9, 2013
AB13-86, Asset Management Software Update
March 29, 2013
AB13-60, Public Works Department Report