HomeMy Public PortalAboutAB 13-158 2013 Asset Management Software Purchase
McCALL CITY COUNCIL 216 East Park Street
AGENDA BILL McCall, Idaho 83638
Number AB 13-158
Meeting Date September 12, 2013
AGENDA ITEM INFORMATION
SUBJECT:
Contract with Novotx, LLC for the purchase of the Elements XS Asset Management Software
Department Approvals
Initials
Originator
or
Supporter
Mayor / Council
City Manager
Clerk
Treasurer
Community Development
Police Department
Public Works
/
Originator
Golf Course
COST IMPACT:
$60,000
Parks and Recreation
FUNDING SOURCE:
Streets Fund - $20,000
Water Fund - $20,000
Sewer Fund - $20,000
Airport
Library
TIMELINE:
ASAP
Information Systems
Grant Coordinator
SUMMARY STATEMENT:
On August 8, 2013 City Council approved Resolution 13-13 for the sole source purchase of Elements XS asset management software and authorizing the mayor to enter into a contract between
the City of McCall and Novotx, LLC.
The City has received no objections to the published Notice of Sole Source Procurement.
The Elements XS asset management software is the most cost-effective solution, including integration with Caselle Clarity, PAVER and ArcGIS. The software will give the Public Works Department
primarily and other City Departments the ability to plan and execute daily work activities as well as plan for and execute a Capital Improvement Plan. A full implementation plan will
be provided to City Council later in the month and the expected “go-live” date is April 1, 2014.
Attached are the GIS-Based Asset & Work Management Proposal and Sale Agreement for your review
RECOMMENDED ACTION:
Approve the contract with Novotx, LLC for the purchase of the Elements XS asset management software and authorize the Mayor to sign all necessary documents.
RECORD OF COUNCIL ACTION
MEETING DATE
ACTION
August 8, 2013
AB 13-132, Approved Resolution 13-13, Asset Management Software Sole Source Procurement
May 9, 2013
AB13-86, Asset Management Software Update
March 29, 2013
AB13-60, Public Works Department Report