Loading...
HomeMy Public PortalAbout20110428 Minutes20110428 Minutes Mayor Jason Buelterman called the Consent Agenda Meeting to order at 6:30pm on Thursday, April 28, 2011. Council members present were Mayor pro tem Shirley Sessions, Wanda Doyle, Bill Garbett, Frank Schuman, Sr., Kathryn Williams, and Paul Wolff. Also present were City Manager Diane Schleicher, Dana Braun, Callaway, Braun, Riddle & Hughes, P.C, Zoning Specialist Dianne Otto and Clerk of Council Vivian Woods. Mayor Buelterman listed the following items on the Consent Agenda: 4/14/2011 City Council Minutes Request for out of state travel for Finance Director, Mary Hogan to attend accounting conference in Charleston, S.C., Line item# 100-15-52-3500 Special Event Application: Lights on for Tybee-Tybee Island Better Hometown; December 2, 6:30pm along Tybrisa and at Tybrisa/Strand Roundabout. Ms. Williams asked if the swag light would be fixed by the holidays if not the City doesn’t need to waste the manpower to hang them. Ms. Schleicher will ask Joe Wilson, DPW, to check his budget to insure there are monies available. If not, it will be discussed at the May 5, 2011 budget workshop. Grants-In-Aid Services Agreement: Rape Crisis Center of the Coast Empire, Inc.; $500/year, Line item# 100-3210-57-2005 Ms. Sessions asked Ms. Schleicher is Tybee had the same type of agreement with Safe Shelters for domestic violence? Ms. Schleicher said she was not aware of any agreement but would research the question. Community Service Agreement: Georgia Department of Corrections Municipal Code Corporation Agreement: Muniscan-Conversion of Documents consisting of approximately 50 minute books/11,000 images 1925-1992-Image Output: 2 DVD sets of media, Laser fiche plus CD, $3,800 Line item# 1130-52-3930. Pending Bubba Hughes approval. Ms. Williams asked Vivian Woods how the minute books would be transported for this process. Ms. Woods said that the company would come to the door and pick them up and return them in the same manner. There would be no shipping charges involved but we would pay $15.00 per box. Ms. Doyle wanted to discuss the various city committee guidelines. She wanted to insure all committees provide City Council with their policies, procedures and responsibilities. Mayor Buelterman said he would take on the responsibility of outlining what the charge of each committee would be. He would then forward to City Council for their review and recommendations. Ms. Doyle asked, as chairperson of a committee, if it his/her responsibility to guide the process of an agenda or if it come from Ms. Schleicher? Ms. Schleicher said her process was to review the past agenda to insure items that are in process and have not been resolved be carried forward as old business. The new business items, which are generated by the chairperson, public and staff, would be added to the agenda at that time. Mr. Wolff would like Ms. Schleicher to continue to do the agenda. He also agreed that they need to have a list of roles each committee plays in the City. Where there are overlapping issues, the committees involved should make recommendations to Council for their review. Mr. Garbett is happy that communication has improved in as much as minutes are being forwarded to Council for information purposes. Ms. Williams is also happy with the communication between committees and Council. Receiving the minutes in a timely manner has assisted in keeping Council aware of what each committee is doing. Ms. Doyle asked Mayor Buelterman to bring back to Council the policies, procedures and responsibilities of each committee for their review by the following Friday. Mayor Buelterman adjourned the Consent Agenda Mayor Buelterman called the regular meeting of the City Council to order at 7:00pm. Those present at the consent agenda meeting also attended the regular meeting. Julia Pierce gave the invocation and everyone recited the Pledge of Allegiance to the Flag. Mr. Wolff publically apologized for any misunderstanding with the YMCA staff and members regarding the energy usage at the YMCA. He is not criticizing the staff or members and he looks forward to building a strong partnership with the YMCA to work with the City in conserving energy. He was informed that in some of the mechanical systems had been repaired sooner than they were, that the heat pump in the gym was fixed in January when in fact it wasn’t fixed properly until the middle of March. He looks forward to working with the YMCA and the Board to build a partnership to help save electricity and energy. Mayor Buelterman reiterated that the City of Tybee and YMCA have a great relationship and he looks forward to great partnership in the future. Mr. Wolff further stated that he has spoken to Joel Smoker and staff and asked that if any issues arise in the future to please contact him directly so he can get involved. He wants to keep all lines of communication open. The following department heads gave quarterly reports: Chief Skip Sasser - Fire Department Mayor Buelterman asked Chief Sasser to request a representative from GA Power attend the next council meeting to address our issues concerning safety. Ms. Williams asked Dana Braun to check with Bubba Hughes about regulations with the Public Service Commission on response time for utilities. Chief Robert Bryson – Police Department Mr. Wolff commended Chief Bryson for his positive leadership since his appointment as Chief of Police. Woody Hemphill – River’s End Campground Citizens to Be Heard: Rene Derosset, President, Tybee Arts Association. They will have a summer production of The Wizard of Oz. She invited the members of the City County to attend their fund raiser, May 14, 2011 when they will be producing “Murder at the Driftwood Saloon”. Tickets are $25.00. The most money they have ever raised was with the Alice in Wonderland production in 2005. At that time she asked the City of Tybee and the YMCA to assist in producing the play and would once again ask for the City of Tybee and YMCA to assist in this production. She is coordinating use of the YMCA gym for the production in July 22, 23, and 24 and the following weekend July 29, 30 and 31. The last skate night is July 15 and they would start building the set. She further asked council for a waiver of the rental fee. Mayor Buelterman asked Ms. Schleicher if we have ever waived the fee previously. She stated that the city would require a deposit which would be refunded after the production as long as there were no damages to the YMCA. Bill Garbett asked if this was in the budget proposals they received. Ms. Schleicher said they were not and Mr. Garbett asked Ms. Derosset to include in their current proposal. Ms. Derosset asked Council for permission to bring a horse to be used in the production. Mayor Buelterman said it would be brought up at the next council meeting. Debbie Kearney, Coordinator of the Annual Sea Kayak Race announced that the 13th Annual Tybee Island Sea Kayak Races will take place Saturday June 4, 2011 at A-J’s Dockside. They will have three races. They will also be giving away a kayak this year. If anyone would like to be a sponsor, they should let her know. This will benefit the Tybee Island Marine Science Center. More information is available at tybeekayakrace.org. She also reminded everyone of the Turtle Trot on Saturday, April 30, 2011, registration beginning at 7:30AM and the race begins at 8:30AM. They will also do a turtle release (4 turtles) around 10:00AM. Rosemary Lacey complimented Chief Sasser and the Tybee Island Fire Department on a job well done with the fire on 18th Street. She is also concerned about the response time of Georgia Power and would like to know what can be done regarding getting a truck on Tybee permanently. Consideration of Approval of Consent Agenda Paul Wolff moved to approve the Consent Agenda, Shirley Sessions seconded. The vote was unanimous. Public Hearings –Zoning Packet Separate Private Parking Lot Application: Marianne Bramble – 215 Lovell Avenue, Zone R-2. Wanda Doyle asked Maryanne Bramble to confirm the amount of parking spaces, 15. She further explained that the parking spaces would be out of the city row also. Mr. Wolff asked if the parking spaces were measured out and in conformance with the ordinance. Diane Otto stated that she had scaled the submittal and would like to discuss some of the spaces. Widths on spaces 2 does not meet the City’s standard, double stacked – three wide on the north side of the property, the width between the side of the house and property line is 26.9 ft and the City requires 9ft width for standard parking space, i.e., 27 ft. The cars would be right up to the house. Space 7 is not specified as compact, if approved it would need to be designated as such. Space 7 and 8 are both 15.5ft in length and 16ft is required for compact. Ms. Bramble said that her intention was to only allow compact cars in these spaces. Ms. Otto had further comments: Space 9, depth of 12.5ft and compact needs to be 16ft. Mayor Buelterman confirmed all measurements with Ms. Otto. Mr. Garbett feels that she has not met the requirements to bring this issue to Council. Drawings need to be scaled and done professionally. He would prefer to table this and have Ms. Bramble bring it back when done professionally. Ms. Sessions asked if Ms. Otto would be open to Ms. Bramble bring the drawings to her and do them to scale. Ms. Otto confirmed she would be open to that suggestion. Paul Wolff moved to approve subject to zoning staff recommendations. Frank Schuman seconded. The vote was five (5) for and one (1) opposed being Bill Garbett. Private Parking Lot Application: Joyce Prescott – 214 Second Avenue, Zone R-2. Mayor Buelterman asked Ms. Otto if there were any issues with this application. Ms. Otto stated that she did not as the drawing was done professionally. Wanda Doyle moved to approve, Bill Garbett seconded. The vote was unanimous. Mayor Buelterman asked Council members if anyone had questions pertaining to the Short Term Work Program. Ms. Williams asked Ms. Schleicher is there were any items that Council should direct their attention. Ms. Schleicher stated that due to her work schedule she has not had time to address the program. She is waiting for Ethan Imhoff, Zoning Manager, to join staff so they can address it together. City Managers Report Items to be removed as they are completed Item #4 – Cremation Wall has been installed. Mayor Buelterman commended Ms. Schleicher regarding the Cremation Wall looking very good. Item #23 – Mobi-mat has been installed Mr. Wolff asked if there is a policy in place informing Ocean Rescue/Beach Rescue not to drive their four-wheelers on Mobi-mats as there would be disciplinary action. Ms. Schleicher responded yes there was a policy in place and it is being dealt with rather harshly. Item #24 – Beach signs are faded and need to be replaced. Suggestion to make sings a different color and possibly pictures. Ms. Williams asked if there was money in the budget to replace the faded signs. Ms. Doyle said that it was discussed at the Public Safety Committee Meeting and it would be discussed during the budget process. Hopefully is would be considered as one of the capital improvement plans. The new signs would be in color and more readable with a white background and colored letters. They will bring their suggestions to Council for recommendations. Item #25 – Change responsibility to Mayor Buelterman and Shirley Sessions Add disputing results of the census to the Action Item List. Jason Buelterman feels they missed residents when doing census. Mayor Buelterman and Ms. Schleicher are to meet with our representatives to discuss the census. Proposed Office Space Arrangement. Ms. Doyle feels more time is needed to make a determination. Paul Wolff moved to go into executive session to discuss personnel, litigation and real estate acquisition, Frank Schuman seconded. The vote was unanimous. Mayor Buelterman reconvened the regular meeting. Kathryn Williams made a motion to terminate Vivian Woods, the Clerk of Council, due to performance issues. The motion was seconded by Bill Garbett. Voting in favor of the motion were Shirley Sessions, Bill Garbett, Paul Wolff, Kathryn Williams and Frank Schuman. Wanda Doyle was not present for the vote as she had left the meeting during the executive session. Paul Wolff made a motion to adjourn which passed unanimously and meeting immediately adjourned at 10:30 p.m. ____________________ Janet LeViner Acting, Clerk of Council