HomeMy Public PortalAboutAB 15-239 Com Choices-Design Budget IncreaseMcCALL CITY COUNCIL 216 East Park Street
AGENDA BILL McCall, Idaho 83638
Number AB 15-239
Meeting Date December 17, 2015
AGENDA ITEM INFORMATION
SUBJECT:
ITD Community Choices for Idaho – Local, Redevelopment Area Sidewalk Improvements, McCall, Project No. A014(341), Key No. 14341
Request for Engineering Design Increase for Specifications Revisions and Rebidding
Department Approvals
Initials
Originator
or
Supporter
Mayor / Council
City Manager
Clerk
Treasurer
/
support
Community Development
Police Department
Public Works
/
Originator
Golf Course
COST IMPACT:
Up to $5,000
Parks and Recreation
FUNDING SOURCE:
McCall Redevelopment Agency:
Airport
Library
TIMELINE:
January 2016
Information Systems
Grant Coordinator
/
support
SUMMARY STATEMENT:
Following Council’s approval to reject all bids received, Staff met with the McCall Redevelopment Agency (MRA) on December 8, 2015. The purpose of the meeting was twofold:
Evaluate the Community Choices project for options for reducing project scope and revising project specifications.
Discuss MRA’s budget with respect to determining additional funding that could be committed to the project.
Staff recommended not reducing the project scope, since all project components were consistent with MRA’s master plan and considering the significant staff time and engineering costs
incurred to date. Instead, staff recommended modifying some of the project specifications based on bidder feedback that would reduce the overall cost of the project. Staff also recommended
rebidding the project with the goal of increasing competition and the number of bidders. During the first solicitation, only two bids were received, and it was apparent that most bidders
were not familiar with the project.
Although MRA would not commit to a specific dollar amount, they did approve of having Keller Associates (design Engineer) revise the project specifications in preparation for rebidding.
Keller’s proposed cost to revise the specifications was not to exceed $5,000.00 and would be paid by the MRA fund. Because this is a City of McCall project (not MRA), formal authorization
to increase Keller’s design budget requires action by City Council. Keller will then submit a proposal to ITD, who will provide formal paperwork to the City.
RECOMMENDED ACTION:
Approve a not to exceed $5,000.00 design budget to Keller Associates for revising project specifications in preparation for rebidding and authorize the Mayor to sign all necessary documents.
RECORD OF COUNCIL ACTION
MEETING DATE
ACTION
May 22, 2014
Approved Resolution 14-09 authorizing the execution of the State Local Agreement for the Redevelopment Area Sidewalk Improvements
January 22, 2015
Local Professional Services Agreement (LPSA) – Keller Associates
July 23, 2015
Adopted Resolution 15-13 authorizing a cooperative agreement between the City of McCall and the Idaho Transportation Board for construction of Redevelopment Area Sidewalk Improvements.
December 3, 2015
Reject all bids received for ITD Project A014(341) and authorize the City Engineer to submit a letter to ITD affirming this decision