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HomeMy Public PortalAbout050_010_Clk_minutes_0402201417002500 City Council Minutes March 27, 2014 Consideration of Items for Consent Acienda Mayor Buelterman called the consent agenda to order at 6:30PM on March 27, 2014. Those present were Mayor pro tem Wanda Doyle, Paul Wolff, Monty Parks, Rob Callahan, Barry Brown and Bill Garbett. Also attending were Diane Schleicher, City Manager; Bubba Hughes, City Attorney; Tommy Branch, Callaway, Braun, Riddle and Hughes, PC; Dianne Otto, Manager, Planning and Zoning Department; and Janet LeViner, Clerk of Council. Mayor Buelterman listed the following items on the consent agenda: • City Council Minutes, March 13, 2014 • Alcohol and Entertainment License Request: Liquor/Beer/Wine/Sunday Sales — Entertainment. The Tybee Sand Bar DBA The Sand Bar (new owner) — Food and Bar Service, 1512 Butler Avenue. Discussion: Mr. Wolff asked Ms. Schleicher if all department heads had signed off on the application. She confirmed. • Alcohol License Request— Special Event— Beer, Wine — Paint Georgia Pink, Inc. Paint Georgia Pink for Breast Cancer, Date of event: September 20, 2014. • Special Event Consideration. Paint Coastal Georgia Pink — Man Olympics & 5K Walk for Breast Cancer (September 20) 4PM — 7PM: Memorial Park and 5K loop from Memorial Park to the Lighthouse and back. • Special Event Consideration. EVP PRO-AM (May 10th): 7AM — 6PM; beach area south side of Walter W. Parker Pier& Pavilion. • Special Event Consideration. Tybee Rainbow Fest Parade (May 3): 3PM — 4PM: 4th Street — Butler — Tybrisa — Strand. Radius Media Group. Discussion: Ms. Schleicher clarified that the event has been moved to Saturday, May 3rd so it does not conflict with the Sand Arts Festival on May 4, 2014. • Special Event Consideration. Third Friday Fireworks (April 18, May 16, June 20, July 18, August 15, September 19, October 17, November 21 and December 19): @ dark from the Walter W. Parker Pier and Pavilion. South End Association of Bars and Restaurants (SEABAR). Discussion: Mr. Parks thanked staff for combining all the events into one application and feels this will have a very positive effect for the City. Ms. Doyle asked Ms. Schleicher for clarification of city fees regarding the street sweeper. Ms. Schleicher stated that other organizations have requested fees be waived during the budget cycle and SEABAR being a new organization has not had the same opportunity. Ms. Doyle commented that during the budget cycle for the upcoming FY15 budget, mayor and council need to review the fee structure as in other municipalities, these fees are waived. This will benefit the City through hotel/motel tax, liquor tax, etc. She would ask mayor and council to be open for these discussions during the budget process. Ms. Doyle recommended the fee be waived for this agenda item, $75.00 per hour for two hours. Mayor Buelterman agreed and further recommended that the fees be waived for April 18, May 16 and June 20, 2014. SEABAR will be afforded the opportunity to submit their application during the budget cycle. Ms. Schleicher explained that the community awards associated with the non-profit organizations has been a productive process as a budget is established for each event and the organizations are held to this budget. Mayor Buelterman confirmed with council that fees for street sweeping will only be waived for April 18, May 16, and June 20, 2014. • Public Safety Building — new expense — Terracon quote of $5,142.50 for necessary testing and EPD documentation regarding over flow trash from a closed city garbage dump in an excavation area for drainage. 320-3210-54-1310 (Capital Police Building — 2008 SPLOST). Discussion: Ms. Doyle explained this quote is in regards to borings being done where the proposed retention pond will be located at the proposed public safety building. This quote is for the testing and reports for the area and does not include any removal costs. Mayor Buelterman asked for clarification of where the money would be coming from. Ms. Schleicher responded that it would come from SPLOST and there is a possibility there will be a request for a budget adjustment on the removal of the dirt at the proposed site. Mr. Hughes stated that language must be substituted in the contract for the City's terms and conditions not from those submitted by Terracon. Mayor Buelterman called the regular meeting to order at 7:00PM. All those present for the consent agenda were present. Opening Ceremonies • Call to Order • Invocation: Hank Perry, Trinity Chapel United Methodist Church • Pledge of Allegiance Recognitions and Proclamations • Bike to Work Week, May 19 — 23, 2014 • National Bike Month, May 2014 Citizens to be Heard Julia Foster approached mayor and council to speak on the proposed Tybee Island Native American POW WOW and Educational Cultural Festival. This event would be held on the grounds of the Tybee Island Lighthouse and hopes to schedule in November 2014 as November is American Native Month. Ms. Foster described the event as an educational cultural festival for the children. This would be on the first day and the remaining two days would be open to the public with displays of different Native American cultures. Mr. Garbett confirmed with Ms. Foster that she has coordinated the event with Chantel Morton. Mayor and council thanked Ms. Foster. Barry Brown made a motion to approve the consent agenda as amended to include: • Waiving of the street sweeping fees for April 18, May 16 and June 20, 2014 only for Third Friday Fireworks • The City's terms and conditions to be substituted for Terracon' s terms and conditions in the quote for necessary testing at the new Public Safety Building Monty Parks seconded. Vote was unanimous, 6-0. Consideration of Ordinances and Resolutions Second Reading, 6-2014, Section 14-030D and 14-050, Creation of a Historic Preserw,Mon Commission. Paul Wolff made a motion to approve. Bill Garbett seconded. Vote was unanimous, 6-0. Second Reading, 13B-2014, Sec 3-080—Off-street parking requirements. Wanda Doyle recused. Mayor Buelterman read correspondence from Eddie Sheppard (attached) regarding cost difference between permeable and normal pavers. Paul Wolff made a motion to approve. Monty Parks seconded. Discussion: Mr. Brown voiced his concerns regarding this ordinance and feels there needs to be a maintenance plan in place to keep the pavers clean. He stated that he is not in favor of this ordinance. Mayor Buelterman stated that he disagrees with the proposed ordinance as well. Mr. Parks stated that from his point of view, storm water run-off, given the proximity to the marsh and other environmentally sensitive areas, is a critical item. The ordinance as it stands may have areas that could be improved but feels it is a good ordinance as it does what he would like it to do such as protecting the Island. Voting in favor were Paul Wolff and Monty Parks. Voting against were Rob Callahan, Barry Brown and Bill Garbett. Motion failed 3-2. Mayor Buelterman asked Mr. Hughes if staff needs clarification on how to proceed. Mr. Hughes confirmed. He stated that what is in place currently is the one hour standard for meeting the permeability requirement without testing. Mr. Hughes explained the current requirement regarding the replacement of a driveway or new driveway; replacement being more than 50%; the resident would be required to use pavers that would retain at least the first inch of run-off. There is also no testing required. Mayor Buelterman confirmed. There was a discussion regarding how to move forward to include proper procedures. Barry Brown made a motion for Mr. Hughes to draft a new ordinance that would repeal 13B- 2014 for residential driveways. Bill Garbett seconded. Voting in favor was Rob Callahan, Barry Brown and Bill Garbett. Voting against was Paul Wolff and Monty Parks. Motion passed 3-2. Clerk's note: Mayor Buelterman misstated the vote as being 3 opposed. Map Amendment — adoption of new Zoning Map. Wanda Doyle made a motion to approve. Paul Wolff second. Discussion: Mayor Buelterman stated that the Zoning Map, both the current and proposed maps, are in the room. Mr. Hughes clarified the zoning map establishes districts and does not change lot lines, sub-dividing of property, and the re-combinations of property which does not need to reflect on this map, just the zoning. Ms. Doyle expressed her concerns with Chatham County updating the Savannah Area Geographic Information System (SAGIS) maps. Mr. Hughes responded that the SAGIS maps are updated on a yearly basis. Vote was unanimous, 6-0. Second Reading, 19-2014, Sec 4-020, District Boundaries. Paul Wolff made a motion to approve. Barry Brown seconded. Vote was unanimous, 6-0. Second Reading, 21-2014, Sec 13-016 —Adoption of Map. Paul Wolff made a motion to approve. Wanda Doyle seconded. Vote was unanimous, 6-0. Council, Officials and City Attorney Considerations and Comments Wanda Doyle gave a short update on the Public Safety Building reporting that half of the concrete has been poured with the remainder to be poured on Tuesday, April 1, 2014. The setting of structural steel will also begin the week of April 1, 2014. Wanda Doyle stated it is her goal to establish a Finance Committee which would consist of the mayor and two council members. This committee would be structured much as the Public Safety and Infrastructure Committees. Ms. Doyle recommended there be quarterly meetings which would be set by the Finance Director and City Manager. It is not her desire to Restructure the Audit Committee at this time but to begin to look at the possibilities of establishing a Finance Committee. With the mayor sitting on this committee, he would have the knowledge to speak to the media regarding the budget and have necessary information at hand. Mayor Buelterman asked if the Georgia Accounting Standard has a recommended format for the proposed Finance Committee which would include proposed bylaws. Ms. Doyle responded that she did not see anything and referred to Mr. Hughes. Mr. Hughes commented that the Finance Committee should be of the elected officials and not management and independent citizens. Mr. Brown stated that the present members on the Audit Committee are competent and he would not want to be on the Finance Committee as he does not have the knowledge to do so. Mayor Buelterman stated that he would like to be more engaged with the proposed Finance Committee as he would have day to day knowledge and would ask Ms. Doyle to continue with the research and bring back to a future council meeting. Ms. Doyle confirmed. Wanda Doyle stated she has concerns with Council Procedures as mayor and council needs to be more respectful of the clerk and the IT Department with waiting to be recognized prior to speaking. Mr. Garbett concurred and would ask Mayor Buelterman to enforce the order of business during the meeting. Mayor Buelterman concurred and thanked Ms. Doyle. Monty Parks discussed his recommendation with the Three Pole Option at the entrance of the Island. Monty Parks made a motion to add a third pole at the existing banner location near the anchor at the entrance of the Island. Paul Wolff seconded. Discussion: Mr. Parks showed a picture depicting the proposed location and stated that the Department of Public Works has the required materials and can proceed as soon as mayor and council approve this item. He continued by stating, with the adding of the third pole, it would allow smaller organizations to post their banners announcing events. Ms. Doyle stated she is opposed to the third pole as it is setting precedence and opens the door for additional poles in Memorial Park and other locations on the Island. She feels that it is considered littering and clutter. Mr. Brown stated he is in agreement with Ms. Doyle. Voting in favor were Paul Wolff, Rob Callahan and Monty Parks. Voting against was Wanda Doyle, Barry Brown and Bill Garbett. Mr. Garbett voiced his concerns and would ask that the rules regarding the signs be enforced. Mayor Buelterman voting in favor. Motion carried 4-3. Monty Parks stated that his basic goal is to add murals at the South End Business Overlay. He explained that if you are a business owner, have a wall and it is your desire to put up a mural, decorate, be colorful and enhance the Island you should be afforded the privilege to do so. This currently is not allowed. Mr. Parks recommended not a change in the ordinance only a policy change. He would ask mayor and council to approve him moving forward with this. Ms. Doyle proposed that Mr. Parks coordinate with the Main Street Board and Design Committee. Mr. Parks concurred. Mayor Buelterman agreed with Mr. Parks. Mr. Hughes suggested that the Better Hometown Board discuss this at their next meeting to include the possibility of including other districts. Mr. Parks concurred. Mr. Brown expressed his concerns with this agenda item with the controlling of what is put on the walls. Mr. Garbett stated that he likes murals and his only concern is the distinction between what would be considered a sign and what would be considered a piece of art. He would recommend this comes back at a future council meeting for further discussion. City Managers Report • Action Item List • Short Term Work Program Wanda Doyle made a motion to adjourn to Executive Session to discuss litigation, personnel and real estate acquisition. Paul Wolff seconded. Vote was unanimous Bill Garbett made a motion to return to regular session. Wanda Doyle seconded. Vote was unanimous. Rob Callahan made a motion to adjourn. Bill Earbett seconded. Vote was unanimous. Meeting adjourned at 8:35PM 1114 Jones Avenue Tybee Island, GA 31328 March 23, 2014 Mayor Jason Buelterman City of Tybee 401 Butler Avenue Tybee Island, GA 31328 Dear Honorable Mayor, I objec to the proposed ordinance Section 3-080 Off-Street Parking Requirements, on the following grounds. High Construction Cost of Permeable Payers A. GA Coastal Stormwater Supplement Pg. 7-85 B. Cost Estimate Permeable Payers $8.150.00 C. Cost Estimate Concrete Paving $2.890.00 High Maintenance A. GA Coastal Stormwater Supplement Pg. 7'93. Pg. 7'94 B. Photos of Existing Permeable Payers Copies of referenced documents and photographs are enclosed for your review. Routine Maintenance of permeable pavers is not required in the ordinance; nor can it be enforced, which negates the entire purpose of this ordinance. The CcstJ Benefit ratio is an invalid assumption. In conclusion, I respectfully request ordinance Section 3-080 on single family property be repealed. Sincerely, Eddie Sheppard (912) 648-0548 Copies to Members of City Council SOUTHERN ?AVERS P. 0. Box 15874 • 1000-G Eisenhower Drive Savannah, GA 31416 • (912) 354-8092 QUOTATION/SALES CONTRACT Ref: MR. ED SHEPPA SAME 1114 JONES AVE. TYtEE ISLAND, GA. 31415 Southern Pavers proposes to furnish and install standard concrete interlocking pavers in standard grey cement colors, as per plans and instructions. (White cement colors are extra). Standard shapes are — 4 x 8 Holland Stone, Old Towne (3 pcs), Mega Old Towne (3 pcs), Decor, and Cobblestone. Style: PERVIOUS PAVERS Color: TO BE SELECTED Border: SAME Color: SAME Manufacturer: TREMRON PRODUCTS FURNISH AND INSTALL CONCRETE INTERLOCKING PAVERS AS PER PLANS AND INSTRUCTIONS. INSTALL NEW PAVER DRIVEWAY $8150.00* *THIS PRICE INCLUDES REMOVAL AND DISPOSAL OF WHfiTE GRAVEL ON EXISTING DRIVEWAY ADDING 4" OF #57 STONE, APPROX 2" OF #89 STONE, PERVIOUS PAVERS, AND ALL TOOLS & LABOR TO INSTALL. ED SHEPPARD SOUTHERN PAVERS Date: 3/26/2014 L. ihite's Construction Comm -,ny, inc. =ox 81.6 SC 29449 PROPOSAL: RE: Concrete Drive- 1114 Jones Avenue, Tybee Island, GA 31328 5/8/08 Furnish Material, Labor& Equipment Install 38'x 25'Concrete Drive Material Includes 3000 psi Concrete 10/10 Wire Mesh 2 each No.4 Re-Bar Perimeter Total: $2,860.00 Georgia Coastal Stormwater Supplement April 2009 7.8.4 Permeable Pavements Description Permeable pavements represent an alternative to traditional impervious paving surfaces. They typically '_ "". consist of an underlying drainage layer and an -I1 overlying permeable surface layer. A permeable pavement system allows stormwater runoff to pass through the surface course (i.e., pavement surface) into an underlying stone reservoir, where it is temporarily stored and allowed to infiltrate into the surrounding soils or conveyed back into the storm drain system through an underdrain. This allows permeable pavement systems to provide measurable reductions in post-construction stormwater runoff rates, volumes and pollutant loads. (Source:Center for Watershed Protection) KEY CONSIDERATIONS STORMWATER MANAGEMENT "CREDITS" DESiGN CRITERIA: • Permeable pavement systems should be Q Runoff Reduction designed to completely drain within 48 hours of the end of a rainfall event nu Water Quality Protection • If the infiltration rate of the native soils located Q Aquatic Resource Protection beneath,a permeable pavement system do not Q Overbank Flood Protection meet or exceed 0.25 in/hr, an underdrain should Q Extreme Flood Protection be included in the design • Permeable pavement systems should generally IZI=practice has been assigned not be used to "receive" any stormwater runoff quantifiable stormwater management generated elsewhere on the development site "credits"that can be used to address this SWM Criteria BENEFITS: • Helps reduce post-construction stormwater runoff STORMWATER MANAGEMENT rates, volumes and pollutant loads without PRACTICE PERFORMANCE consuming valuable land • Particularly well suited for use on urban Runoff Reduction development sites and in low traffic areas, such 45%-75%-Annual Runoff Volume as overflow parking lots Varies1 - Runoff Reduction Volume LIMITATIONS: Pollutant Removal2 • Relatively high construction costs,which are 80% Total Suspended Solids typically offset by savings on stormwater 50% Total Phosphorus infrastructure (e.g., storm drain system) 50%-Total Nitrogen • Permeable pavement systems should be 60%- Metals installed only by experienced personnel N/A- Pathogens SITE APPLICABILITY 1 =:varies according to storage capacity of the permeable pavement system * Rural Use © Construction Cost .2=expected annual pollutant load removal Q Suburban Use © Maintenance Q Urban Use II Area Required Georgia Coastal Stormwater Supplement 7-85 Georgia Coastal Stormwater Supplement April 2009 storm events are able to safely bypass the permeable pavement system. An overflow system should be designed to convey the stormwater runoff generated by these larger storm events safely off of the pavement surface. Methods that can be used to accommodate the stormwater runoff rates and volumes generated by these larger storm events include: o Allowing excess stormwater runoff to be safely conveyed off of the permeable pavement surface via sheet flow. o Using storm drain inlets set slightly above the elevation of the permeable pavement surface to collect excess stormwater runoff. This will create some ponding on the surface of the permeable pavement system, but can be used to safely convey excess stormwater runoff off of the permeable pavement surface. o Placing a perforated pipe (e.g., underdrain) near the top of the stone reservoir to provide additional conveyance of stormwater runoff after the stone reservoir has been filled. o Placing an underground detention system (Section 8.7) beneath or adjacent to the permeable pavement system. Construction Considerations To help ensure that permeable pavement systems are successfully installed on a development site, site planning and design teams should consider the following recommendations: • To help prevent soil compaction, heavy vehicular and foot traffic should be kept out of permeable pavement areas before, during and immediately after construction. This can typically be accomplished by clearly delineating permeable pavement areas on all development plans and, if necessary, protecting them with temporary construction fencing. o Excavation for permeable pavement systems should be limited to the width and depth specified in the development plans. Excavated material should be placed away from the excavation so as not to jeopardize the stability of the side walls. ® The native soils along the bottom of the permeable pavement system should be scarified or tilled to a depth of 3 to 4 inches prior to the placement of the choker stone, underdrain and stone reservoir. ® The sides of all excavations should be trimmed of all large rcots that will hamper the installation of the permeable filter fabric used to line the sides of the stone reservoir. Maintenance Requirements Maintenance is very important for permeable pavement systems, particularly in terms of ensuring that they continue to provide measurable stormwater management benefits over time. Consequently, a legally binding inspection and maintenance agreement and plan should be created to help ensure that they are properly maintained after construction is complete. Table 7.14 provides a list of the routine maintenance activities typically associated with permeable pavement systems. Table 7.14: Routine Maintenance Activities Typically Associated with Permeable Pavement Systems jnr'ut 'ISIS .w.?n ?:'VN Y"Zb+ Activity .. c`i i ile'" . © Inspect to ensure that the permeable pavement surface is clear of sediment and debris. Remove any accumulated sediment and debris. Monthly Check the permeable pavement system for excessive ponding and dead or dying vegetation (if applicable). Take appropriate remedial action as needed. Georgia Coastal Stormwater Supplement 7-93 Georgia Coastal Stormwater Supplement April 2009 Table 7.14: Routine Maintenance Activilies Typically Associated with Permeab|ePavemn�nt Systems = ▪ Vacuum sweep permeable pavement surface to Quarterly keep the su�ace�8anfsediment. ' O Inspect permeable pavement system for drawdown following rainfall events. Failure to drawdown within 72 hours after the end of a rainfall event may indicate permeable pavement system failure. Annually • Inspect permeable pavement surface for deterioration or spalling. Repair or replace any damaged areas as needed. o Rehabilitate the permeable pavement system, including the surface course and stone reservoir. Upon System Failure ____ Additional Resources Hunt, W. and K. Collins. 2008. "Permeable Pavement: Research Update and Design Implications." North Carolina Cooperative Extension Service Bulletin. Urban Waterways Series. AG-588-14. North Carolina State University. Raleigh, NC. Available Online: http://vvwvv.baa.nCsu.edu/stormvvater/Pub|icadonFi|e5/PermPave2OO8.pdf. Atlanta Regional Commission (ARC). 2001. "Porous Concrete." Georgia JlDrmN/atS[ Management Manual. Volume 2. Technical Handbook. Section 3.3.7. Atlanta Regional Commission. Atlanta, GA. Available Online: http://wxxxw.georgia stormwater.com/. Atlanta Regional Commission (ARC). 2001. "Modular Porous Paver Systems." Stonnm^eter - Management Manual. Volume 2. Technical Handbook. Section 3.3.8. Atlanta Regional Commission. Atlanta, GA. Available Online: http://www. georgiastormwater.com/. Georgia Coastal Stormwater Supplement 7-94 I,- - - /7 TT l „- 1---- -"It.ty -.V. '-- ' ' •- t -7 It b -- - . 1 . . ii=;'1',' '- ,.n.,,■:‘ •!, ,_, *rit if 1 .1.frp......46.4, .1, t. (I .tr, , .......- . ' -1 4, ..-Ir 1' 'I'4 - --.';:-;:•-,,-- ' . .:t'....., ,r- t 1 .--+- i . * (if It _,. ..-.. „ i , .. i i , 1 . '''' i ( , 1 ''s .-"-- .,7 All t - ek 'r... .-"-• ''- .,... , . , . .. . . . . . 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