HomeMy Public PortalAboutAB 16-217 Crack Fill Machine Acquisition
McCall CITY COUNCIL 216 East Park Street
AGENDA BILL McCall, Idaho 83638
Number AB 16-217
Meeting Date September 8, 2016
AGENDA ITEM INFORMATION
SUBJECT:
Crack Fill Trailer Purchase Request
Department Approvals
Initials
Originator
or
Supporter
Mayor / Council
City Manager
/
Originator
Clerk
Treasurer
Community Development
Police Department
Public Works
Golf Course
COST IMPACT:
$42,638.00
Parks and Recreation
FUNDING SOURCE:
Public Works – Streets Department
Airport
Library
TIMELINE:
September 2016
Information Systems
Grant Coordinator
SUMMARY STATEMENT:
Earlier in the year Public Works executed three separate bid processes in an attempt to acquire a crack fill machine for use by the Streets Department. The bids received in each of these
processes were rejected due to challenges with identifying appropriate specifications for competition among bidders. The McCall Public Works/Streets Department was recently notified
that the Nampa Highway District #1 (NHD1) has completed an informal bidding process to acquire the same type/size crack fill machine that was pursued by the City of McCall. The intent
of this agenda bill is to therefore piggy-back on the procurement executed by NHD1 to acquire a crack fill machine from the low bidder in this process, Specialty Construction. Staff
has contacted Specialty Construction and confirmed willingness to honor the bid price for the City of McCall to purchase the same crack fill machine. Staff has reviewed associated documentation/quot
es with the City Attorney to confirm eligibility to piggy-back on the procurement by NHD1. This acquisition was planned and budgeted to occur within the current FY.
Attached to this agenda bill are quotes from three providers as requested and received by NHD1 along with a letter from Specialty Construction stating its willingness to honor the low
bid provided to NHD1.
RECOMMENDED ACTION:
Authorize the purchase of a Crafco 250D Crack Fill Machine from the apparent low bidder, Specialty Construction and authorize the Mayor to sign all necessary documents.
RECORD OF COUNCIL ACTION
MEETING DATE
ACTION