HomeMy Public PortalAboutAB 16-31 Crack Seal Trailer PW 16-07
McCALL CITY COUNCIL 216 East Park Street
AGENDA BILL McCall, Idaho 83638
Number AB 16-31
Meeting Date February 11, 2016
AGENDA ITEM INFORMATION
SUBJECT:
Request to reject all bids received related to the purchase of a Crack Seal Trailer –
Bid Number PW 16-07
Department Approvals
Initials
Originator
or
Supporter
Mayor / Council
City Manager
Clerk
Treasurer
Community Development
Police Department
Public Works
/
Originator
Golf Course
COST IMPACT:
$50,000
Parks and Recreation
FUNDING SOURCE:
Street Division
Airport
Library
TIMELINE:
FY16
Information Systems
Grant Coordinator
SUMMARY STATEMENT:
Public Works issued a third Invitation to Bid to purchase a Crack Sealing trailer. There were two bids received. One bid was from Metroquip in the amount of $35,875. The bid from Metroquip
did not meet the specifications. The second bid, which met specifications, was from Specialty Construction Supply in the amount of $42,915. After reviewing the comments from the previous
City Council meeting and on the advice of the City Attorney, Public Works is recommending that all bids be rejected and that a subsequent bidding process be conducted at a later time.
Public Works recommends renting of Crafco and Cimline crack-seal equipment for further evaluation this summer before re-bidding the equipment later in the fiscal year. Additional research
will be conducted on crack sealing equipment as to the specification of equipment being utilized by other agencies. Based upon the information Public Works receives, the Streets Division
will determine the appropriate specification for bidding based upon ease of use, productivity, heating and melting of additional product during the day, and the maintenance required
for the equipment.
Public Works will also do further research on crack sealing trailer specifications and the methods to evaluate alternative bids that may be submitted. There may be some opportunity to
also piggy-back onto another agency’s RFP for this type of equipment. Finally, a memorandum outlining the details behind this bid process will be provided to the Council for evaluation
of the scenario which led to two subsequent rejections and this recommendation for rejection. For future bidding processes, the City Manager will conduct a pre-bid meeting with the
department leading the bid process to review specifications prior to release of the product bids.
RECOMMENDED ACTION:
Public Works is recommending that all bids be rejected.
RECORD OF COUNCIL ACTION
MEETING DATE
ACTION
Nov. 19, 2015
AB 15-215, City Council rejected all bids.
Dec. 17. 2015
AB 15-238, City Council rejected all bids
Jan. 28. 2016
AB 16-28, City Council continued this Agenda Bill