HomeMy Public PortalAbout140_011_3 3 15 Public Safety Minutes March 3, 2014— Special Public Safety Committee Minutes
Present City Council: Wanda Doyle, Bill Garbett, Major Moseley, City Manager Diane
Schleicher and Elkins Construction Staff - Ricky Byrd, Noah Davis and Andrew Hardaker
New Business
Special meeting was called and noticed by the city clerk for the public safety committee to
discuss with Elkins Construction the change in project manager.
Ricky Byrd is leaving Elkins Construction to work for a construction company in Arkansas closer
to his family. Andrew Hardaker has been assigned by Elkins Construction as the new project
manager. Noah Davis will continue as the on-site supervisor. It was noted with Mr. Hardaker
that the city manager is to continue as the main contact for the project. The city manager is to
disseminate information to the members of the public safety committee and city staff as it
comes in from Elkins Construction.
Noah Davis also discussed with the committee members and staff that were present that
there is concerns with the current location for the drainage pond because Elkins found trash in
the area where they did some test digs. Elkins has summited a RFI (request for information) to
Greenline and Thomas and Hutton. Per the contract, there is a 21 day window for Elkins to
notify the city of the possible change in scope due to unforeseen conditions with proposed
solutions. Noah Davis will be talking with Doug Roberts tomorrow to discuss possible
alternatives including the viability of relocating the drainage pond to the northern section of
the proposed parking lot. More borings at the location will be required to get a better idea of
the limits of the trash. It may be more cost effective to hall out the trash to a proper landfill.
Elkins will coordinate to get the borings in the area to assess the cost of alternatives to be
presented to the public safety committee for a recommendation to the whole city council in
the near future.
Diane Schleicher reminded Elkins that the new fuel tank for the site needs to be installed and
certified by the EPD prior to removing the old tanks that currently still have EPD certification.
Estimated down time for the pumps by Elkins is one week to allow the relocation and
electronic monitoring of fuel for the relocated pumps. (Notes by DS - 3.3.14)