HomeMy Public PortalAboutAB 16-82 Agreement for Professional Services T-O EngineersMcCALL CITY COUNCIL 216 East Park Street
AGENDA BILL McCall, Idaho 83638
Number AB 16-82
Meeting Date April 14, 2016
AGENDA ITEM INFORMATION
SUBJECT:
Agreement for Professional Services
T-O Engineers for Procurement of Snow Removal Equipment
Department Approvals
Initials
Originator
or
Supporter
Mayor / Council
City Manager
Clerk
Treasurer
Community Development
Police Department
Public Works
Golf Course
COST IMPACT:
$34,363
Parks and Recreation
FUNDING SOURCE:
90% AIP $30,927
10% Airport/State $3,436
Airport
Library
TIMELINE:
ASAP
Information Systems
Grant Coordinator
SUMMARY STATEMENT:
This agreement is for additional services to prepare specifications and documentation to acquire airport snow removal equipment (snow plow) under the FAA Airport Improvement Program.
On 11 February, 2016 the Council approved submission of a grant application under this program for acquisition of snow removal equipment at the airport. This agreement supports that
project. The draft agreement has been reviewed by the FAA and they have concurred that the amount proposed by T-O Engineers in the amount of $ 34,363 is reasonable and eligible for
reimbursement under the AIP grant.
Phases 1-4 will be billed lump sum, monthly based upon contractors estimated percentage of completion.
Phases 5-8 will be billed at prevailing rates and is an estimate of costs incurred/to be incurred.
Phase 1 Contract Administration -Scope of Work, Owner Coord, General Admin $1440
Phase 2 Planning/Study - Review Needs, Review State/Federal Requirements, Inventory Suppliers $1770
Phase 3 Preliminary Engineering - Review Product Info, Review Performance Requirements $2810
Phase 4 Final Engineering - Prepare Bid documents, Legal Review, Design Report $4915
Phase 5 Bidding/Award - Respond to Questions, Pre-bid Conference, Bid review, Award Docs $4900
Phase 6 Delivery/Acceptance - Submittal/Schedule Review, Pay Requests, Inspect/Certification $6275
Phase 7 Closeout - Final Report, Closeout Support/Documents $1770
Phase 8 Additional Services - Prepare Grant Application Sponsor Cert, FAA Qtrly Reporting, Recertify
Disadvantage Business Enterprise Plan $8015
RECOMMENDED ACTION:
Approve the Agreement for Professional Services with T-O Engineers and authorize the Mayor to sign all necessary documents.
RECORD OF COUNCIL ACTION
MEETING DATE
ACTION
February 11, 2016
Council approved submission of grant application for acquisition of snow removal equipment.