HomeMy Public PortalAboutAB 16-96 LPASA-Key No 14341-CEIMcCALL CITY COUNCIL 216 East Park Street
AGENDA BILL McCall, Idaho 83638
Number AB 16-96
Meeting Date April 14, 2016
AGENDA ITEM INFORMATION
SUBJECT:
Community Choices Key No. 14341
Local Professional Services Agreement for Construction Engineering and Inspection (CE&I)
Department Approvals
Initials
Originator
or
Supporter
Mayor / Council
City Manager
Clerk
Treasurer
Community Development
Police Department
Public Works
Originator
Golf Course
COST IMPACT:
$63,800
Parks and Recreation
FUNDING SOURCE:
McCall Redevelopment Agency (~56%)
ITD Comm. Choice Grant (~37%)
Various City Funds (Streets, Water, FF ~7%)
Airport
Library
TIMELINE:
April - July 2016
Information Systems
Grant Coordinator
SUMMARY STATEMENT:
ITD District 3 has finalized a negotiated services agreement for Horrocks Engineers, Inc. to complete the construction engineering and inspection (CE&I) responsibilities for the City’s
Community Choices Streetscape Improvements project (ITD Key #14341). This agreement authorizes Horrocks to commence CE&I work on this project and establishes the roles and responsibilities
of both the consultant, the sponsor (City) and ITD. Horrocks was recommended by staff to ITD, because they are listed on ITD’s approved term agreement list of eligible CE&I firms and
due to their experience working within the City on similar construction projects (e.g. 2013 CDBG Third Street Improvement Project).
This CE&I agreement is contingent upon ITD sucessfully awarding a construction contract for the project in accordance with the Construction State and Local Agreement (CSLA), that was
approved by the City and ITD on August 7, 2015 and the amendment to the CSLA that was approved on March 18, 2016. The project is currently under invitation to bid. The bid opening
is scheduled for April 12, 2016. Staff will be prepared to present the bid results to the City Council and explain ITD’s anticipated approach for construction contract award or bid
rejection.
Approval of this contract will allow Horrocks to immediately begin working with the Contractor, ITD and staff to expedite preconstruction logistics and facilitate the earliest start
of construction (anticipated mid/late May). The contract is attached.
RECOMMENDED ACTION:
Approve the agreement with Horrocks Engineers and ITD for construction engineering and inspection and authorize the Mayor to sign all necessary documents.
RECORD OF COUNCIL ACTION
MEETING DATE
ACTION
3/10/16
AB-16-55: Approve Addendum to Construction SLA acknowledging increased project cost.
12/17/15
AB-15-240: Approve up to $35,000 City funds for additional project match
12/17/15
AB-15-239: Approve $5,000 increase in design LPSA for rebidding project
7/23/15
AB-15-140: Approved Res: 15-13 for SLA-C Key #14341
1/22/15
AB-15-16: Local Professional Services Agreement (LPSA) – Keller Associates
5/22/14
AB-14-96: Resolution 14-09 rescinded Res. 14-06 and authorized the execution of the Project’s state and local agreement with the Idaho Transportation Department
3/27/14
AB-14-50: Approved Res. 14-06 for State and Local Agreement (SLA) Key #14341