HomeMy Public PortalAboutAB 14-157 Records Destruction Resolution
McCALL CITY COUNCIL 216 East Park Street
AGENDA BILL McCall, Idaho 83638
Number AB 14-157
Meeting Date August 28, 2014
AGENDA ITEM INFORMATION
SUBJECT:
Authorization for the Destruction of Records – Resolution 14-12
Department Approvals
Initials
Originator
or
Supporter
Mayor / Council
City Manager
Clerk
Originator
Treasurer
Community Development
Police department
Public Works
Golf Course
COST IMPACT:
~$400
Parks and Recreation
FUNDING SOURCE:
Clerk’s Budget 10-46-150-598
Airport
Library
TIMELINE:
ASAP
Information Systems
Grant Coordinator
SUMMARY STATEMENT:
The Clerk’s Office has identified 101 boxes of documents to have exceeded the retention time limits established by the City’s records management policy. Resolution 14-12 will authorize
the City Clerk to provide notice to the Idaho Historical Society of the intent for the destruction of the records and allow them the opportunity to request any documents they deem to
have historical significance. All documents not requested to be saved by the Idaho Historical Society will be destroyed.
Attached is Resolution 14-12.
RECOMMENDED ACTION:
Adopt Resolution 14-12 allowing the destruction of documents and authorize the Mayor to sign all necessary documents.
RECORD OF COUNCIL ACTION
MEETING DATE
ACTION