HomeMy Public PortalAboutAB 17-168 Xerox Lease FY17
McCALL CITY COUNCIL 216 East Park Street
AGENDA BILL McCall, Idaho 83638
Number AB 17-168
Meeting Date August 10, 2017
AGENDA ITEM INFORMATION
SUBJECT:
Request to Approve the Boise Office Equipment Xerox Workstation Lease Agreement for the Police Department
Department Approvals
Initials
Originator
or
Supporter
Mayor / Council
City Manager
Clerk
Treasurer
Community Development
Police Department
Originator
Public Works
Golf Course
COST IMPACT:
$6004.80 / annually
Parks and Recreation
FUNDING SOURCE:
General Fund – Police Department Budget
Airport
Library
TIMELINE:
August 24, 2017
Information Systems
Support
Grant Coordinator
SUMMARY STATEMENT:
The City of McCall’s leases for the Xerox W7845P Work Centre and two 6605 Work Stations for the Police Department expire in 2017. The new lease agreements will reduce the current lease
agreement amounts and save the City of McCall $1285.44 annually.
Attached are the new Boise Office Equipement lease agreements for a Xerox C8045 AltaLink Multifunctional Copier/Printer/Scanner and two Xerox C405DN VersaLink Laser Multifunction Printer/Faxes,
and Non-Appropriation Addendum. The lease agreements include:
1 - C8045 AltaLink Multifunctional Copier/Printer/Scanner, all service, labor and supplies, 1500 black and white pages and 500 color pages per month. This agreement will replace the
current agreement and lower the monthly costs for the current device from $458.39 per month or $5500.68 annually to $398.29 per month or $4878.48 annually which includes a $99.00 Documentation
Fee.
1 - C405DN VersaLink Laser Multifunction Printer/Faxes, all service, labor and supplies, 700 black and white pages and 300 color pages per month. This agreement will replace the current
agreement and lower the monthly costs for the current device from $142.88 per month or $1789.56 annually to $102.11 per month or $1324.32 annually which includes a $99.00 Documentation
Fee.
RECOMMENDED ACTION:
Approve the Boise Office Equipment Xerox Workstation Lease Agreements for the C8045 AltaLink Multifunctional Copier/Printer/Scanner and two Xerox C405DN VersaLink Laser Multifunction
Printer/Faxes and authorize the Mayor to sign all necessary documents.
RECORD OF COUNCIL ACTION
MEETING DATE
ACTION