HomeMy Public PortalAboutPlanning Board -- 2020-04-22 Minutes Brewster Planning Board Approved : 05=27 =20 Z`1
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MEETING MINUTES " ' n i Ia
Wednesday, April 22 , 2020 at 6 : 00 pm
Brewster Town Office Building (virtual )
Chair Madalyn Hillis- Dineen convened a remote meeting of the Planning Board at 6 : 00 pm with the following members
participating remotely : Charlotte Degen and Roberta Barrett. Ned Chatelain , Kari Hoffmann , Elizabeth Taylor, and Paul
Wallace did not participate . Also participating remotely : Ryan Bennett , Town Planner,
The Chair read the Notification : "Pursuant to Governor Baker's March 12, 2020 Order Suspending Certain Provisions of
the Open Meeting Law and his March 15 and March 23, 2020 Orders imposing strict limits on the number of people that may
gather in one place, this meeting will be conducted via remote participation to the greatest extent possible. Specific information
and the general guidelines for remote participation by members of the public and/or parties with a right and/or requirement to
attend this meeting may be found on the Town 's website at www. brewster-ma. aov. For this meeting, members of the public
who wish to listen to the audio broadcast may do so via the Town of Brewster website at http:lllivestream. brewster-ma. aov or
on Channel 18. No in-person attendance of members of the public will be permitted, but every effort will be made to ensure
the public can adequately access the proceedings in real time via technological means. The Town has established specific
email addresses for each board and committee that will be meeting remotely so that residents can send their comments in
writing either before or during the meeting, For this meeting, please send comments to planninaboardmeetina(a brewster-
ma• ciov. In the event we are unable to live broadcast these meetings, despite best efforts, we will post on the Town website
an audio recording, transcript, or other comprehensive record of proceedings as soon as possible after the meeting at
httoflltv. bre wstor-ma , aov. "
6 : 03 PM PUBLIC MEETING
Site Plan Review ADolication #2020 -04 : Applicant/Owner: Matthew A. and Wendy C . Frazier, Representative :
Stephanie J . Sequin , P , E . , Ryder & Wilcox , Inc , for property located at 0 Sara Ann Lane and shown on Assessor' s Map
77 , Lot 56 in the Commercial High Density ( C- H ) zoning district . Pursuant to Section 179-66 ( Site Plan Review) of the
Brewster Zoning Bylaw, the Applicant proposes to store materials (empty dumpsters , empty storage containers , portable
restrooms , temporary fencing , trailers , and related equipment) for a business on the site , The site is vacant and no
building is proposed at this time .
Documents :
• 09/ 18/ 19 Site Plan
• 02/27/20 Site Plan
• 03/ 11 /20 Planning Board Application with Project Description
• 04/ 17/20 Department Review Comments
• Locus Map
• Site Plan Review Checklist
Attorney Lester Murphy and Stephanie Sequin , P . E . of Ryder & Wilcox, Inc . participated remotely on behalf of the
Applicant . The Applicant Matthew A . Frazier also participated remotely , Murphy stated that the use Frazier proposed was
questioned by the Building Commissioner as an appropriate use in this zoning district , A neighboring property owner in
the same situation appealed the Building Commissioner' s decision to the Zoning Board of Appeals (ZBA) and the ZBA
ruled in favor of the property owner . The Building Commissioner has provided a letter dated February 2 , 2020 stating that
as a result of the ZBA' s decision on the neighboring property , Frazier's right to store his equipment on his property is
recognized and he should proceed with site plan review . Murphy stated that access will be provided as required by the
fire department, screening will be provided on the south and east side with Leyland Cypress along with fencing on east
side , and the storage of the equipment will not have a detrimental effect on neighboring properties . Murphy also made the
Board aware that the portable toilets that are stored on the property are cleaned prior to being returned to the property for
storage .
Sequin reviewed the submitted site plan , She stated that the property is a 25 , 000 SF lot that is not in a Zone II and does
not contain any wetlands . Sequin further stated that the property has frontage and a curb cut on Underpass Road as well
PB Minutes 04/22/2020 Page 1 of 2
as an access easement at the back of the property to Sara Ann Lane , The lot is currently vacant and is gently sloping to
the east where there is a grass swale that contains an extensive storm water drainage system which was recently
upgraded by the Town . There is also an embankment on the south side of the property that drops to a drainage 1
easement . There are planting on the embankment that provide screening to the south . Sequin noted that equipment
stored on site such as dumpsters and portable toilets are empty . Customers do not come to the site so there are no
significant traffic issues . The Applicant proposes to surface a 20' wide section of the access easement from Sara Ann
Lane , which is currently dirt and gravel , with 6 inch T- base to provide a hard , stable surface for access . Sequin stated
that the Applicant proposes screening along Underpass Road to include a 6 ' stockade fence with evergreens planted in
front of it. There is no building , parking , or lighting planned for the site at this time .
Degen sought clarification on the property lines and stated that it appeared dumpsters were currently being stored on site .
Frazier responded that there are stakes delineating the westerly property line and the center of the 30 ' easement. Frazier
stated that at one time there were double the amount of dumpsters on the site than there currently are and he has been
working with the Zoning Enforcement Officer on dumpster removal . Degen asked what the Applicant planned to do with
the trees along the drainage easement and Frazier responded that he planned to leave those trees intact and add
additional trees in the area . Degen asked how the Applicant would keep his storage materials on his lot and out of the
drainage easement. Frazier proposed a split rail fence or concrete blocking similar to that used for temporary retaining
walls . Barrett confirmed with the Applicant that a row of trees would be planted along Underpass Road . Barrett stated
that the screening along the southern boundary is light and suggested a stockade fence . Sequin sought clarification as to
where the fence should be placed . Barrett suggested the fence should be placed on the interior if possible as the trees
will soften the fence line . Frazier requested the fence be allowed to be placed south of the trees . Barrett stated that she
would like to see the fence at the same elevation as the storage area . Barrett asked if any material would be used on the
site for dust control . Frazier responded that T base would be used on the site . Barrett recommended a condition that the
entire storage area be covered with T base . Hillis- Dineen asked whether an amended plan would be needed and Bennett
responded that enough description has been provided in the conditions that an amended plan was not necessary . The
Board reviewed three conditions which consisted of the stockade fence along the southern boundary , the split rail fence
along the drainage easement, and adding T base to the storage area . Hillis- Dineen also suggested the conditions include
the Fire Department comments related to transfer and storage of construction debris and trash .
Degen read the Department Review Comments into the record . Bennett noted that no public comment has been
received . Bennett stated that she did receive comment regarding screening and access from a board member that could
not participate and she believes the Board ' s discussion has covered those concerns .
Motion by Barrett to Approve Site Plan Review Application #2020 -04 with Conditions , as discussed . Second by
Degen . Vote : Degen — yes , Barrett — yes , and Hillis -Dineen — yes . Vote : 3 -0 -0 .
6 : 36 PM PLANNING DISCUSSION
Approval of Meeting Minutes : March 25 , 2020 ,
The Board reviewed the March 25 , 2020 meeting minutes . Motion by Degen to Approve March 25 , 2020 Meeting
Minutes . Second by Hillis -Dineen . Vote : Degen — yes , Barrett — abstained , and Hillis -Dineen — yes . Vote : 2 -0 -1 .
6 : 38 PM TOPICS THE CHAIR DID NOT REASONABLY ANTICIPATE
The Board discussed their upcoming meeting schedule , No meeting will take place on May 13 , 2020 as no applications
are scheduled on the agenda that night.
Motion by Barrett to adjourn . Second by Degen . Vote : Barrett — yes , Degen - yes , and Hillis -Dineen — yes .
Vote : 3 -0 -0 . Meeting adjourned at 6 : 42 pm .
Next Planning Board Meeting Date : 05/27/20
Respectfully submitted ,
i AA Sr
Lynn St. ityr, Senior Depa CentAssistant, Planning
PB Minutes 04/22/2020 Page 2 of 2