HomeMy Public PortalAboutAB 17-303 2018 Horrocks Contract RenewalMcCALL CITY COUNCIL 216 East Park Street
AGENDA BILL McCall, Idaho 83638
Number AB 17-303
Meeting Date December 28, 2017
AGENDA ITEM INFORMATION
SUBJECT:
Request for Engineering Services Agreement Renewal with Horrocks Engineers
Department Approvals
Initials
Originator
or
Supporter
Mayor / Council
City Manager
Clerk
Treasurer
Community Development
Police Department
Public Works
Originator
Golf Course
COST IMPACT:
n/a
Parks and Recreation
FUNDING SOURCE:
Various budgeted projects across all funds
Airport
Library
TIMELINE:
ASAP
Information Systems
Grant Coordinator
SUMMARY STATEMENT:
In 2011, the City completed a lengthy Quality Based Selection (QBS) process for engineering services resulting in the selection of the Horrocks Engineers Team. This team consists of
Horrocks Engineers, SPF Water Engineering, Crestline Engineers, Secesh Engineering, Strata Geotech and Control Engineers. Since 2011, the City has authorized three (3) engineering service
contracts with Horrocks (in 2011 for 3 years; 2013 for 2 years; and 2015 contract for 3 years). Each subsequent contract principally served as a “renewal” with defined term deadlines
revised.
Since 2015, the Horrocks Engineering team has been critically involved in completing various Streets Department task orders including, but not limited to: Downtown Core Feasibility Analysis,
Downtown Core Preliminary Design, Transportation Master Plan, Streets Pavement Inventory, Commerce Street Reconstruction, Edgewater Circle Water Main Improvements, Gravel Roads LID.
They also provide the Streets Department management staff providing miscellaneous transportation engineering services (i.e. grant applications, general technical assistance, and general
municipal engineering research).
Horrocks now has over 7 years of experience working with the City, learning and adjusting to meet the changing consulting needs of McCall. The institutional knowledge gained during this
time is beneficial to their efficiency and cost effectiveness for future projects. Given the number of ongoing and planned projects over the next 3 years (including Idaho Street and
Downtown Core Reconstruction), Staff is recommending a contract renewal for an additional three years until January 14, 2021.
Attached is the proposed new three (3) year contract. Horrocks has committed to maintain their current cost multiplier (2.7), which is on the low end of the industry as well as other
provisions that are favorable to the City including no mark-up on sub-consultant charges.
RECOMMENDED ACTION:
Approve the contract with Horrocks Engineers, and authorize the Mayor to sign all necessary documents.
RECORD OF COUNCIL ACTION
MEETING DATE
ACTION