Loading...
HomeMy Public PortalAboutCity Council_Minutes_1995-06-27_Special 19951 1 1 CITY OF TEMPLE CITY CITY COUNCIL AND COMMUNITY SERVICES COMMISSION AND LIVE OAK PARK SUBCOMMITTEE JOINT SPECIAL MEETING MINUTES JUNE 27, 1995 INITIATION: 1. CALL TO ORDER: Pursuant to the Agenda posted June 22, 1995, Mayor Breazeal called the meeting to order at 6:30 p.m. on Monday, June 27, 1995. 2. ROLL CALL: PRESENT: Councilmen - Budds, Gillanders, Souder, Wilson and Breazeal ALSO PRESENT: City Manager Riley, Community Development Director Dawson, Community Services Director Chadwick 3. REVIEW OF CONCEPTUAL DESIGN SCHEMES PREPARED BY THE ONTARIO COMMUNITY CENTER FOR URBAN RESEARCH (OCCUR) Mayor Breazeal noted this project has gone through a three -year planning process and he expressed gratitude to the Live Oak Park Subcommittee, Community Services Commission and staff for their dedication and commitment. He indicated the draft minutes of the City Council meeting of June 20, 1995, have been distributed to Council for their review as well as copies of each scheme design. Sigrid Miller Pollin, Architect, OCCUR, Cal Poly, indicated students that attended the charrette are present this evening and noted they have invested a tremendous amount of time even beyond what was required for the school project. Kevin O'Brien, OCCUR, spoke on behalf of the students and faculty of Cal Poly stating he is concerned about the manner in which the project was discussed previously. The students have indicated a strong commitment to the process and because of that it was decided to provide more than what the contractual agreement required. A fully documented design schematic and models were not required but were submitted. The students stayed involved long after their grades were received because it was a meaningful project. There are no hidden agendas and their hard work should not be dismissed. The schemes were preliminary and not intended to be anything else. He suggested the momentum be continued. Ms. Pollin explained they set out to produce schemes that had different approaches with spaces that could contract and expand. She noted Scheme #1 has an open courtyard scheme, Scheme #2 depicts a closed circulation scheme with an enclosed circulation space and Scheme #3 is based on a rectangle with the smallest circulation space. She discussed the individual schemes noting distinguishing characteristics of each. Mr. O'Brien noted the larger the building the less money there is to spend on materials. He indicated the materials and colors chosen are inexpensive but durable. Special Meeting Minutes June 27, 1995 Page 2 Mayor Breazeal asked about the longevity of the building. Ms. Pollin stated the key to building longevity is the longevity and maintenance of the roof. A metal roofmg system is suggested with an overhang to protect the walls. Councilman Gillanders asked about the life expectancy of a conventional sheet roof. Ms. Pollin explained that after the 20 -year warranty on the roof has expired, an enamel fmish coat would be reapplied. Councilman Souder asked if costs had been run on each scheme. Mr. O'Brien stated they used the previous architect's costs of $100 to $105 per square foot. He indicated the types of materials being considered fall into that range. City Manager Riley commented that with a metal roof noise would be a factor and asked what would be done for mitigation. Ms. Pollin stated a steel decking would mitigate most of the noise. Mr. O'Brien displayed and discussed possible materials to be used in the project such as rubber flooring, concrete stains, concrete blocks, glass block, ceramic tile for the bathroom, aluminum paneling for bathroom, glass, plastic polymer for skylight, plywood, stucco samples, metal gates and double glazed aluminum windows. Ms. Pollin indicated the budget does not provide for a lot of variations inside the building. It would generally consist of glued down carpet, painted drywall and a forced air heating and cooling system. The building could be made cooler by shading the windows and opening them for natural ventilation. Mayor Breazeal suggested a HVAC system would be longer lasting and Council may wish to consider the use of one -time funds. Ms. Pollin stated the location of mechanical items would be addressed in the next phase. Councilman Souder referred to Scheme #1 and asked if building a round building is less expensive than a square building. Mr. O'Brien responded it is not necessarily less expensive as it depends on materials used. Subcommittee Member Dodie Murset commented the courtyard of Scheme #1 could be used in the event of a disaster to stockpile tents, food and medical supplies. She indicated she favors the seating area as it is ideal for parents waiting for their children. Gary Toy, GT Construction, expressed concern with regard to the design of the building. He indicated he spoke with citizens who wanted a building that would fit into the look of the neighborhood. He submitted a preliminary drawing to Council depicting his ideas for the new building. He noted his design would enable concurrent meetings to be held with no disturbance to any participant. 1 1 1 1 Special Meeting Minutes June 27, 1995 Page 3 Community Services Commissioner Sternquist suggested landscaping makes a difference when envisioning the new building and how it would blend with the existing neighborhood. Ms. Pollin explained that all three schemes reflect a building in proportion with the low houses in the neighborhood. Material changes and changes in the size of openings could be considered to achieve a better blend in the neighborhood. Mr. Toy suggested money could be saved by utilizing portions of the existing facility and those saved dollars could be used for a surveillance camera for the park and portable floors. He indicated a good commercial linoleum will last forever and should be considered. Mayor Breazeal stated rehabilitating the building was previously considered and determined not to be worthwhile as it would cost $850,000. 4. DISCUSSION OF THE STATUS OF A HISTORICAL MUSEUM AT LIVE OAK PARK Mayor Breazeal discussed the different locations that have been considered for use as a museum by the Historical Society. The Historical Society requested use of the City -owned property on Camellia for a museum, however, the City Council decided to liquidate property on Camellia, Pentland and La Rosa. The Capital Improvement Subcommittee suggested incorporating the Historical Society's museum at the Live Oak Park facility. Community Services Commissioner Sternquist indicated her concern that the Community Services Commission has not reviewed this issue as a whole. She commented the Commission had not heard about nor seen the Historical Society's proposal before June 20, 1995. Mayor Breazeal indicated the proposal from the Historical Society was geared to use of the property on Camellia. The only reference to Live Oak Park was that the location had been considered but was not available. The City Council decided to liquidate City -owned property and referred consideration of use of public property to the Capital Improvement Subcommittee. The subcommittee moved rapidly with the knowledge that referring this issue back to the Community Services Commission would extend the process. Councilman Budds indicated originally the Historical Society rejected a location at Live Oak Park stating it would not be suitable and the Camellia house would better suit their needs. The Historical Society expressed their desire for a location at Live Oak Park upon hearing of the Council decision to liquidate the Camellia property. Councilman Souder noted that during the charrette process the multi- purpose room was never considered for use by the Historical Society. Mayor Breazeal indicated all or part of the multi - purpose room may be designated for the Historical Society. Mayor Pro Tem Wilson stated at the time of the charrette, the museum use was being considered for the Camellia location with the tiny tots in the multi - purpose room. She recommended the Historical Society now be given the opportunity to use the multi- purpose room for a museum. Councilman Budds reiterated that the Historical Society originally indicated the location in the park was not conducive for their museum use as they wanted a location closer to the downtown area. He recommended the building not be designed around one group's specific use. The building should be upgraded to accommodate the current uses. Once the building is built, the Historical Society could lease space. Special Meeting Minutes June 27, 1995 Page 4 Councilman Gillanders agreed with Mayor Pro Tem Wilson, however, he suggested using an objective method of measuring the utilization of the multi- purpose room. Should the museum not be viable and not comply with minimum requirements they would be required to vacate the premises. Councilman Souder stated the reason for rebuilding the facility is for recreational uses. The size and funding sources have been reduced. He stated the multi- purpose room should be used for the tiny tots program. Mayor Breazeal suggested the following conditions for an administrative conditional use permit (to be supplemented by staff) for use of the Multi- purpose Room at Live Oak Park for a historical museum: • open minimum number of days per week and hours per day • Historical society must enter into a written agreement with the three school districts to provide tours and educational experiences to students in these districts • maintain visitor log • actively pursue alternative location • two to three years from date of occupancy, City Council will conduct a review of the use with criteria set by Council - Council at their own discretion may continue or rescind use Mayor Breazeal indicated the use of the multi- purpose room would revert back to the City should the Historical Society not accept the required conditions for use. Councilman Gillanders moved to utilize an agreement as described by Mayor Breazeal for use of Multi - purpose Room at Live Oak Park by the Historical Society with an administrative conditional use permit; conditions to be set by staff and accepted by the Historical Society within 30 days, seconded Mayor Pro Tem Wilson and carried on a roll call vote as follows: ROLL CALL: AYES: NOES: Councilman- Gillanders, Wilson, Breazeal Councilman - Budds, Souder 5. FINALIZING THE PROJECT'S DESIGN SCHEME Mayor Breazeal stated Scheme #3 utilizes approximately 1,500 more square feet for meeting space than Scheme #1, however, the architecture of Scheme #1 seems to be a favorite for everyone. He indicated storage space is at a premium and suggested reducing the square footage in the directors office in Scheme #1, increase the storage space and add meeting space. He recommended squaring off the round building and connecting it to Room 01 for additional meeting space. He suggested moving Room 08 to provide more storage, more meeting space and better security in Room 03. Subcommittee Member Duffy Brook commented it will now be necessary to create more bathroom space for the tiny tots program. Ms. Pollin stated this is a significant change but could be incorporated. A Scheme #4 may need to be designed which takes into consideration all that has been said. Councilman Budds stated he is concerned there are dollars being spent up front leaving little for the building. He remarked that the project was scaled back as there were some monies Council did not want to use for the project. 1 1 1 1 Special Meeting Minutes June 27, 1995 Page 5 Subcommittee Member Dodie Murset suggested the tiny tots program be placed in Room 03 with the bathroom space in Room 08. Ms. Pollin indicated they may be able to incorporate the tiny tots into one of the three schemes but would need two weeks to review all of the schemes and determine the impact. Councilman Budds inquired as to the original square footage requested for the tiny tots program. Mr. O'Brien stated the Uniform Building Code dictates the amount of square footage per child. The original square footage was between 900 to 1,000 square feet. Mayor Breazeal suggested a special meeting be scheduled with the Community Services Commission to review plans. He indicated no models would be necessary. Councilman Gillanders thanked OCCUR/Cal Poly for their imaginative projects and commended them for their impressive work. All schemes were good and utilized space in a different manner. City Manager Riley commented the project received a tremendous amount of energy and creativity at a much reduced rate. He stated OCCUR/Cal Poly has done something meaningful that will result in a product that will be built. Councilman Budds stated if additional work is necessary, additional compensation and funding need to be discussed. Mayor Pro Tem Wilson moved to amend the contract for an additional amount not to exceed $2,000 for necessary architectural services to design Scheme #4 which would accommodate the tiny tots program in the Live Oak Park project, seconded by Councilman Gillanders and carried on a roll call vote as follows: ROLL CALL: AYES: Councilman - Budds, Gillanders, Wilson, Breazeal NOES: Councilman - Souder Ms. Pollin suggested closing the contract with OCCUR and generating the work through Site Works. 6. MATTERS FROM CITY OFFICIALS - None 7. ADJOURNMENT At 9:20 p.m., it was moved, seconded and unanimously carried to adjourn. ,..,‘,042,6 S. tr.teas.,04-i--- Mayor