HomeMy Public PortalAboutCity Council_Minutes_1995-06-27_Special 19951
1
1
CITY OF TEMPLE CITY
CITY COUNCIL
AND
COMMUNITY SERVICES COMMISSION
AND
LIVE OAK PARK SUBCOMMITTEE
JOINT SPECIAL MEETING
MINUTES
JUNE 27, 1995
INITIATION:
1. CALL TO ORDER:
Pursuant to the Agenda posted June 22, 1995, Mayor Breazeal called the meeting to order at
6:30 p.m. on Monday, June 27, 1995.
2. ROLL CALL:
PRESENT: Councilmen - Budds, Gillanders, Souder, Wilson and Breazeal
ALSO PRESENT: City Manager Riley, Community Development Director Dawson,
Community Services Director Chadwick
3. REVIEW OF CONCEPTUAL DESIGN SCHEMES PREPARED BY THE ONTARIO
COMMUNITY CENTER FOR URBAN RESEARCH (OCCUR)
Mayor Breazeal noted this project has gone through a three -year planning process and he
expressed gratitude to the Live Oak Park Subcommittee, Community Services Commission and
staff for their dedication and commitment. He indicated the draft minutes of the City Council
meeting of June 20, 1995, have been distributed to Council for their review as well as copies of
each scheme design.
Sigrid Miller Pollin, Architect, OCCUR, Cal Poly, indicated students that attended the charrette
are present this evening and noted they have invested a tremendous amount of time even beyond
what was required for the school project.
Kevin O'Brien, OCCUR, spoke on behalf of the students and faculty of Cal Poly stating he is
concerned about the manner in which the project was discussed previously. The students have
indicated a strong commitment to the process and because of that it was decided to provide more
than what the contractual agreement required. A fully documented design schematic and models
were not required but were submitted. The students stayed involved long after their grades were
received because it was a meaningful project. There are no hidden agendas and their hard work
should not be dismissed. The schemes were preliminary and not intended to be anything else.
He suggested the momentum be continued.
Ms. Pollin explained they set out to produce schemes that had different approaches with spaces
that could contract and expand. She noted Scheme #1 has an open courtyard scheme, Scheme
#2 depicts a closed circulation scheme with an enclosed circulation space and Scheme #3 is based
on a rectangle with the smallest circulation space. She discussed the individual schemes noting
distinguishing characteristics of each.
Mr. O'Brien noted the larger the building the less money there is to spend on materials. He
indicated the materials and colors chosen are inexpensive but durable.
Special Meeting Minutes
June 27, 1995
Page 2
Mayor Breazeal asked about the longevity of the building.
Ms. Pollin stated the key to building longevity is the longevity and maintenance of the roof. A
metal roofmg system is suggested with an overhang to protect the walls.
Councilman Gillanders asked about the life expectancy of a conventional sheet roof.
Ms. Pollin explained that after the 20 -year warranty on the roof has expired, an enamel fmish coat
would be reapplied.
Councilman Souder asked if costs had been run on each scheme.
Mr. O'Brien stated they used the previous architect's costs of $100 to $105 per square foot. He
indicated the types of materials being considered fall into that range.
City Manager Riley commented that with a metal roof noise would be a factor and asked what
would be done for mitigation.
Ms. Pollin stated a steel decking would mitigate most of the noise.
Mr. O'Brien displayed and discussed possible materials to be used in the project such as rubber
flooring, concrete stains, concrete blocks, glass block, ceramic tile for the bathroom, aluminum
paneling for bathroom, glass, plastic polymer for skylight, plywood, stucco samples, metal gates and
double glazed aluminum windows.
Ms. Pollin indicated the budget does not provide for a lot of variations inside the building. It
would generally consist of glued down carpet, painted drywall and a forced air heating and cooling
system. The building could be made cooler by shading the windows and opening them for natural
ventilation.
Mayor Breazeal suggested a HVAC system would be longer lasting and Council may wish to
consider the use of one -time funds.
Ms. Pollin stated the location of mechanical items would be addressed in the next phase.
Councilman Souder referred to Scheme #1 and asked if building a round building is less expensive
than a square building.
Mr. O'Brien responded it is not necessarily less expensive as it depends on materials used.
Subcommittee Member Dodie Murset commented the courtyard of Scheme #1 could be used in
the event of a disaster to stockpile tents, food and medical supplies. She indicated she favors the
seating area as it is ideal for parents waiting for their children.
Gary Toy, GT Construction, expressed concern with regard to the design of the building. He
indicated he spoke with citizens who wanted a building that would fit into the look of the
neighborhood. He submitted a preliminary drawing to Council depicting his ideas for the new
building. He noted his design would enable concurrent meetings to be held with no disturbance
to any participant.
1
1
1
1
Special Meeting Minutes
June 27, 1995
Page 3
Community Services Commissioner Sternquist suggested landscaping makes a difference when
envisioning the new building and how it would blend with the existing neighborhood.
Ms. Pollin explained that all three schemes reflect a building in proportion with the low houses in
the neighborhood. Material changes and changes in the size of openings could be considered to
achieve a better blend in the neighborhood.
Mr. Toy suggested money could be saved by utilizing portions of the existing facility and those
saved dollars could be used for a surveillance camera for the park and portable floors. He
indicated a good commercial linoleum will last forever and should be considered.
Mayor Breazeal stated rehabilitating the building was previously considered and determined not
to be worthwhile as it would cost $850,000.
4. DISCUSSION OF THE STATUS OF A HISTORICAL MUSEUM AT LIVE OAK PARK
Mayor Breazeal discussed the different locations that have been considered for use as a museum
by the Historical Society. The Historical Society requested use of the City -owned property on
Camellia for a museum, however, the City Council decided to liquidate property on Camellia,
Pentland and La Rosa. The Capital Improvement Subcommittee suggested incorporating the
Historical Society's museum at the Live Oak Park facility.
Community Services Commissioner Sternquist indicated her concern that the Community Services
Commission has not reviewed this issue as a whole. She commented the Commission had not
heard about nor seen the Historical Society's proposal before June 20, 1995.
Mayor Breazeal indicated the proposal from the Historical Society was geared to use of the
property on Camellia. The only reference to Live Oak Park was that the location had been
considered but was not available. The City Council decided to liquidate City -owned property and
referred consideration of use of public property to the Capital Improvement Subcommittee. The
subcommittee moved rapidly with the knowledge that referring this issue back to the Community
Services Commission would extend the process.
Councilman Budds indicated originally the Historical Society rejected a location at Live Oak Park
stating it would not be suitable and the Camellia house would better suit their needs. The
Historical Society expressed their desire for a location at Live Oak Park upon hearing of the
Council decision to liquidate the Camellia property.
Councilman Souder noted that during the charrette process the multi- purpose room was never
considered for use by the Historical Society.
Mayor Breazeal indicated all or part of the multi - purpose room may be designated for the
Historical Society.
Mayor Pro Tem Wilson stated at the time of the charrette, the museum use was being considered
for the Camellia location with the tiny tots in the multi - purpose room. She recommended the
Historical Society now be given the opportunity to use the multi- purpose room for a museum.
Councilman Budds reiterated that the Historical Society originally indicated the location in the
park was not conducive for their museum use as they wanted a location closer to the downtown
area. He recommended the building not be designed around one group's specific use. The building
should be upgraded to accommodate the current uses. Once the building is built, the Historical
Society could lease space.
Special Meeting Minutes
June 27, 1995
Page 4
Councilman Gillanders agreed with Mayor Pro Tem Wilson, however, he suggested using an
objective method of measuring the utilization of the multi- purpose room. Should the museum not
be viable and not comply with minimum requirements they would be required to vacate the
premises.
Councilman Souder stated the reason for rebuilding the facility is for recreational uses. The size
and funding sources have been reduced. He stated the multi- purpose room should be used for the
tiny tots program.
Mayor Breazeal suggested the following conditions for an administrative conditional use permit (to
be supplemented by staff) for use of the Multi- purpose Room at Live Oak Park for a historical
museum:
• open minimum number of days per week and hours per day
• Historical society must enter into a written agreement with the three school districts to
provide tours and educational experiences to students in these districts
• maintain visitor log
• actively pursue alternative location
• two to three years from date of occupancy, City Council will conduct a review of the use
with criteria set by Council - Council at their own discretion may continue or rescind use
Mayor Breazeal indicated the use of the multi- purpose room would revert back to the City should
the Historical Society not accept the required conditions for use.
Councilman Gillanders moved to utilize an agreement as described by Mayor Breazeal for use of
Multi - purpose Room at Live Oak Park by the Historical Society with an administrative conditional
use permit; conditions to be set by staff and accepted by the Historical Society within 30 days,
seconded Mayor Pro Tem Wilson and carried on a roll call vote as follows:
ROLL CALL:
AYES:
NOES:
Councilman- Gillanders, Wilson, Breazeal
Councilman - Budds, Souder
5. FINALIZING THE PROJECT'S DESIGN SCHEME
Mayor Breazeal stated Scheme #3 utilizes approximately 1,500 more square feet for meeting space
than Scheme #1, however, the architecture of Scheme #1 seems to be a favorite for everyone.
He indicated storage space is at a premium and suggested reducing the square footage in the
directors office in Scheme #1, increase the storage space and add meeting space. He
recommended squaring off the round building and connecting it to Room 01 for additional meeting
space. He suggested moving Room 08 to provide more storage, more meeting space and better
security in Room 03.
Subcommittee Member Duffy Brook commented it will now be necessary to create more bathroom
space for the tiny tots program.
Ms. Pollin stated this is a significant change but could be incorporated. A Scheme #4 may need
to be designed which takes into consideration all that has been said.
Councilman Budds stated he is concerned there are dollars being spent up front leaving little for
the building. He remarked that the project was scaled back as there were some monies Council
did not want to use for the project.
1
1
1
1
Special Meeting Minutes
June 27, 1995
Page 5
Subcommittee Member Dodie Murset suggested the tiny tots program be placed in Room 03 with
the bathroom space in Room 08.
Ms. Pollin indicated they may be able to incorporate the tiny tots into one of the three schemes
but would need two weeks to review all of the schemes and determine the impact.
Councilman Budds inquired as to the original square footage requested for the tiny tots program.
Mr. O'Brien stated the Uniform Building Code dictates the amount of square footage per child.
The original square footage was between 900 to 1,000 square feet.
Mayor Breazeal suggested a special meeting be scheduled with the Community Services
Commission to review plans. He indicated no models would be necessary.
Councilman Gillanders thanked OCCUR/Cal Poly for their imaginative projects and commended
them for their impressive work. All schemes were good and utilized space in a different manner.
City Manager Riley commented the project received a tremendous amount of energy and creativity
at a much reduced rate. He stated OCCUR/Cal Poly has done something meaningful that will
result in a product that will be built.
Councilman Budds stated if additional work is necessary, additional compensation and funding
need to be discussed.
Mayor Pro Tem Wilson moved to amend the contract for an additional amount not to exceed
$2,000 for necessary architectural services to design Scheme #4 which would accommodate the
tiny tots program in the Live Oak Park project, seconded by Councilman Gillanders and carried
on a roll call vote as follows:
ROLL CALL:
AYES: Councilman - Budds, Gillanders, Wilson, Breazeal
NOES: Councilman - Souder
Ms. Pollin suggested closing the contract with OCCUR and generating the work through Site
Works.
6. MATTERS FROM CITY OFFICIALS - None
7. ADJOURNMENT
At 9:20 p.m., it was moved, seconded and unanimously carried to adjourn.
,..,‘,042,6 S. tr.teas.,04-i---
Mayor