HomeMy Public PortalAboutAB 18-240 Novotx ROW permit moduleMcCALL CITY COUNCIL 216 East Park Street
AGENDA BILL McCall, Idaho 83638
Number AB 18-240
Meeting Date September 27, 2018
AGENDA ITEM INFORMATION
SUBJECT:
Request to Approve the Purchase of Right-of-Way Permit Module with Novotx – ELEMENTS Asset & Work Management Software
Department Approvals
Initials
Originator
or
Supporter
Mayor / Council
City Manager
/
Clerk
Treasurer
Supporter
Community Development
Police Department
Public Works
Originator
Golf Course
COST IMPACT:
$6,000.00
Parks and Recreation
FUNDING SOURCE:
Water Distribution: 60-64-150-300 (3,000.00)
Streets Department: 24-55-150-300 (3,000.00)
Airport
Library
TIMELINE:
Immediately
Information Systems
Grant Coordinator
SUMMARY STATEMENT:
Each year the Public Works Department processes approximately one hundred Public Works permits. The permits are issued for new construction, utility upgrades, new or improved driveways,
new development, or city improvement projects when work is being completed in the City’s Right-of-Way (ROW), on City property and/or affects our water infrastructure.
Currently Public Works permits are filed as paper and scanned copies managed separately and outside the Public Works asset management program (ELEMENTS). This new module would allow
the permits to be managed within the ELEMENTS program, streamlining the process, improving efficiency, and allowing for better tracking of staff resources affiliated with the Public
Works permitting program. The new module will allow for automated: review and approval processes, scheduling of warranty inspections; and data entry throughout the permit management
process. Permitting information will also become available to be integrated into the City’s GIS and tied to properties and/or locations in which the permits have been issued.
Included is the proposal from Novotx to complete the permit module programming and integration into the City’s asset management system. $3,000.00 ($1500.00 for each Department) will
be paid out of the departments’ current FY18 budget and the remaining will be paid out of FY19.
RECOMMENDED ACTION:
Approve purchase of the ROW Permit module with Novotx – ELEMENTS Asset & Work Management Software, and authorize the Mayor to sign all necessary documents.
RECORD OF COUNCIL ACTION
MEETING DATE
ACTION