HomeMy Public PortalAboutAB 18-285 ArchiveSocialMcCALL CITY COUNCIL 216 East Park Street
AGENDA BILL McCall, Idaho 83638
Number AB 18-285
Meeting Date November 8, 2018
AGENDA ITEM INFORMATION
SUBJECT:
Request the Approval of an Enterprise Software License Agreement with ArchiveSocial
Department Approvals
Initials
Originator
or
Supporter
Mayor / Council
City Manager
Clerk
Originator
Treasurer
Community Development
Police Department
Public Works
Golf Course
COST IMPACT:
$2388 annually
Parks and Recreation
FUNDING SOURCE:
Split among all departments
Airport
Library
TIMELINE:
ASAP
Information Systems
Grant Coordinator
SUMMARY STATEMENT:
ArchiveSocial makes preserving social media for Freedom of Information Act (FOIA) and state public records law compliance possible and efficient. Their cloud-based software continuously
archives all of the posts, tweets, comments, reviews, and videos produced and received by the city. More than 1500 government agencies and school districts use ArchiveSocial to ensure
they are in compliance with open records laws. ArchiveSocial captures records in near-real-time, within seconds, which is essential because when comments are edited or deleted, that
usually happens immediately. ArchiveSocial will retrieve and search for all social media content including deleted content.
ArchiveSocial is recognized as the Industry Standard in Government and touts the following:
Their 100% specialization in social media ensures that they provide the highest level of social media compliance available, even as social networks make unannounced changes and introduce
new features (such as live video)
ArchiveSocial provides several unique capabilities that are critical for responding to records requests for social media, including:
Automatic detection & tagging of edits, deletions, and hidden content across all social networking platforms
The ability to generate a ready-to-go response in PDF that fully reconstructs and recombines individual search results back to their original social media conversations
As the only archiving solution focused almost entirely on public agencies, ArchiveSocial has an unmatched track record in terms of protecting agencies in real-world public information
requests and legal situations.
The City attorney has reviewed the attached Enterprise Software License Agreement.
RECOMMENDED ACTION:
Approve the Enterprise Software License Agreement with ArchiveSocial and authorize the Mayor to sign all necessary documents
RECORD OF COUNCIL ACTION
MEETING DATE
ACTION