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Home My Public Portal About20010101 - Agenda Packet - Board of Directors (BOD) (14) Midpeninsula Regional Open Space District Meeting 10-35 SPECIAL MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Monday, November 29, 2010 SPECIAL MEETING OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT BEGINS AT 7:00 P.M. 330 Distel Circle Los Altos, CA 94022 AGENDA SPECIAL MEETING 7:00* SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT— PUBLIC SESSION 1. Final Interview of Applicants for the Office of Ward 2 Director,Consideration of Appointment of Ward 2 Director and Adoption of Resolution of Appointment 2. Administration of Oath of Office and Certification of Appointment for Newly Appointed Ward 2 Director— M. Radcliffe 9:00* ADJOURNMENT In compliance with the Americans with Disabilities Act,if you need assistance to participate in this meeting,please contact the District Clerk at (650)691-1200. Notification 48 boom,prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members less than 72 hours prior to the meeting,will be available for public inspection at the District's Administrative Office located at 330 Distel Circle,Los Altos,California 94022. CERTIFICATION OF POSTING OF AGENDA 1,Michelle Radcliffe, District Clerk for the Midpeninsula Regional Open Space District(MROSD),declare that the foregoing agenda for the Special Meeting of the MROSD Board of Directors was posted and available for review on November 23,2010,at the Administrative Offices of MROSD,330 Distel Circle,Los Altos,California,94022. The agenda is also available on the District's web site at litt www.onctispaCe. P—// ()r Signed this 23d day of November,at Los Altos,California. ry", e. District Clerk November 23,2010 Midpeninsula Regional Open Space District R-10-150 Meeting 10-36 November 29, 2010 AGENDA ITEM I AGENDA ITEM Final Interviews of Applicants for the Office of Ward 2 Director, Consideration of Appointment of Ward 2 Director and Adoption of Resolution of Appointment GENERAL MANAGER'S RECOMMENDATIONS,- 1. Conduct the Final Interviews of applicants for the Office of Ward 2 Director. 2. If determined by the Board, appoint applicant to the Office of Director of Ward 2; 3. Adopt a resolution appointing the Ward 2 Director; 4. Certify appointment of Ward 2 Director; and 5. Administer the Oath of Office. SUMMARY The General Manager recommends that the District Board of Directors proceed with the interviews of three (3) finalists for the vacant seat of Director of Ward 2 and if determined by the Board, appoint Ward 2 Director to fill the vacant office of Director of Ward 2 for a term commencing on Nov. 29, 2010, and ending on January 2, 2011, adopt a resolution for the appointment of Ward 2 Director, certify appointment of Ward 2 Director, and administer the Oath of Office. DISCUSSION At its meeting on October 13, 2010, the Board approved the process of appointment to fill the vacant seat of Director for Ward 2 due to the death of President Mary Davey on October 2, 2010 (See Report R-10-118). Accordingly, during the week of October 18, 2010, the District started the recruitment process for the Ward 2 Director seat and received a total of nine (9) applicants by the end of the recruitment period on November 8, 2010. Seven (7) applicants were determined to be eligible. However, on November 15, 2010, the District Clerk was notified by Mr. Arthur Hake that he was withdrawing himself from consideration, resulting in six (6) eligible applicants. At the November 17, 2010 Board meeting, the Board determined that the six (6) applicants would be interviewed by the Board on November 22, 2010. R-10-150 Page 2 the Board determined that three 3 22 2010 � ) Board Special Board meeting on November , At its g p applicants would be invited to the November 29, 2010 Special meeting for final interviews. The Board determined that the following applicants at the November 22, 2010 Special Board meeting would be invited for final interviews: • Yoriko Kishimoto • Cynthia "Ciddy" Wordell • Breene Kerr The final interview procedures as determined by the Board are as follows: 1. Random drawing for order of appearance. 2. Each finalist allotted 20 minutes for answering questions posed by the Board. 3. Random drawing for order of appearance for final statements. 4. 10 minute recess. 5. Each finalist will get five minutes for summary. 6. Each Board member casts a signed ballot for his or her choice of appointment. 7. Voting tallied and announced by District Clerk. 8. District Clerk keeps ballots for later public inspection. 9. If no candidate receives four votes, there will be additional votes on the full list of finalists until a candidate receives four votes. 10. Board adopts resolution naming appointment to fill the office. If a candidate is absent from the final interview, the Board will consider the written application and supplementary information provided by candidates who cannot attend the Special meeting. FISCAL IMPACT There are no unbudgeted fiscal impacts associated with the recommendation. PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE No environmental review is required as the recommended action is not a project under CEQA. NEXT STEP Once the Board has appointed a Director for Ward 2, the Board will adopt a resolution appointing the Ward 2 Director and the District Clerk will certify the appointment and administer the Oath of Office. The District will also issue a press release announcing the appointment. Attachment: Resolution Certification of Appointment Prepared by: Michelle Radcliffe, District Clerk Contact person: Same as above RESOLUTION NO. 10-XX RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT APPOINTING WARD 2 DIRECTOR WHEREAS, due to the death of President Mary Davey on October 2, 2010, a vacancy was created in the position of Director of Ward 2, and; WHEREAS, the Board of Directors has detennined to fill the unexpired term of Ward 2 Director for a term ending January 2, 2011 by appointment as required by law, and WHEREAS, the application and interview process for selection of an applicant to fill the Ward 2 Director vacancy has been completed. NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the Midpeninsula Regional Open Space District does appoint as Director of Ward 2 for a term commencing November 29, 2010 and terminating on January 2, 2011. Midpeninsula Regional Open Space District CERTIFICATE OF APPOINTMENT AND OATH OF OFFICE STATE OF CALIFORNIA SS: COUNTY OF SANTA CLARA 1, MICHELLE RADCLIFFE, District Clerk of the Midpeninsula Regional Open Space District, do hereby certify that on the 2e day of November, 2010,_ was duly appointed by the Board of Directors of the Midpeninsula Regional Open Space District, to the office of Member, Board of Directors— Ward 2 to a term which expires January 2, 2011, as appears in the Minutes of the Board of Directors, now on file in my office. IN WITNESS WHEREOF, I hereunto affix my hand and the seal of said District, this_day of 12010. MICHELLE RADCLIFFE, DISTRICT CLERK By: STATE OF CALIFORNIA ) SS: COUNTY OF SANTA CLARA 1, do solemnly swear (or affirm) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter. Signature Member, Board ql'Direetors— Ward 2 Title The above oath was taken and subscribed to before me this day of 12010. MICHELLE RADCLIFFE, DISTRICT CLERK By: Ward 2 Vacancy - Voting Log November 22, 2010 Name Vote #1 Vote #2 Vote #3 Vote #4 Vote #5 Vote #6 Vote #7 Vote #8 Arthur Deex Breene Kerr Frances Marla-Craik " w.W Sean McKenna Yoriko Kishimoto Cynthia "Ciddy" Wordell I I WARD 2 DIRECTOR APPLICANT VOTE for 3 (no more than 4) November 22, 2010 Board Member: Nonette Hanko I Vote # Arthur Deex Breene Keer Frances Mann-Craik Sean McKenna Yoriko Kishimoto Cynthia "Ciddy" Wordell I I I f I I I I I I I I I I I , I i I WARD 2 DIRECTOR APPLICANT VOTE for 3 (no more than 4) November 22, 2010 I Board Member: Pete Siemens I I Vote # I I ' thur Deex I I Breene Keer Frances Mann-Craik Sean McKenna Yoriko Kishimoto Cynthia "Ciddy" Wordell i i WARD 2 DIRECTOR APPLICANT VOTE for 3 (no more than 4) November 22, 2010 Board Member: Cecily Harris Vote # Arthur Deex Breene Keer Frances Mann-Craik I � Sean McKenna i i Yoriko Kishimoto 1f Cynthia "Ciddy" Wordell i II i i WARD 2 DIRECTOR APPLICANT VOTE for 3 (no more than 4) November 22, 2010 Board Member: Jed Cyr f � Vote # l i i i Arthur Deex Breene Keer Sean McKenna Yoriko Kishimoto Cynthia "Ciddy" Wordell ---------- --- WARD 2 DIRECTOR APPLICANT VOTE for 3 (no more than 4) November 22, 2010 Board Member: Curt Riffle Vote # Arthur Deex Breene Keer Frances Mann-Craik Sean McKenna x I Yoriko Kishimoto i Cynthia "Ciddy" Wordell WARD 2 DIRECTOR APPLICANT VOTE for 3 (no more than 4) November 22, 2010 Board Member: Larry Hassett Vote # Arthur Deex Breene Keer Frances Mann-Craik Sean McKenna Yoriko Kishimoto Cynthia "Ciddy" Wordell I i I i I ', i