HomeMy Public PortalAboutAB 18-311 LOT Contract ApprovalMcCALL CITY COUNCIL 216 East Park Street
AGENDA BILL McCall, Idaho 83638
Number AB 18-311
Meeting Date November 30, 2018
AGENDA ITEM INFORMATION
SUBJECT:
Request for Review and Approval of the Local Option Tax Funding Contract and Completion Report Templates
Department Approvals
Initials
Originator
or
Supporter
Mayor / Council
City Manager
/
Clerk
Originator
Treasurer
Community Development
Police Department
Public Works
Golf Course
COST IMPACT:
n/a
Parks and Recreation
FUNDING SOURCE:
n/a
Airport
Library
TIMELINE:
ASAP
Information Systems
Grant Coordinator
SUMMARY STATEMENT:
With the approval of Ordinance 965 - 3% Occupancy Local Option Tax (LOT), it was identified that the Council would review and approve the contract to be used for the entities awarded
funds. During discussions the Council wanted to understand the process staff used when distributing LOT funds and the process used to ensure those funds were spent according to the
contract. Staff has worked with the City Attorney to revise the contract template used historically. The revised template requires the attachment of the original application to the
contract to ensure that all parties are clear of the project that was approved for funding. Staff is requesting that Council approve the contract template and authorize the Mayor to
sign all the contracts for FY2019 for the approved funding. The checks for the approved funding will still come to the Council for approval through the Warrant Register process. The
other option would be that the contracts would be placed on the Consent Agenda for individual approval as the funding becomes available. By approving the contract template and giving
authority to the Mayor to sign all contracts for the approved LOT awards, the process of releasing the funds to the recipients will be expedited.
Attached are the contract and completion report templates and the list of approved funding.
RECOMMENDED ACTION:
Approve the Local Option Tax Funding Contract and Completion Report templates and authorize the Mayor to sign all the contracts for FY2019 approved LOT projects.
RECORD OF COUNCIL ACTION
MEETING DATE
ACTION