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Home My Public Portal About20010101 - Agenda Packet - Board of Directors (BOD) (18) Midpeninsula Regional 41 Open Space District Meeting 11-02 SPECIAL AND REGULAR MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 330 Distel Circle Los Altos,California Wednesday,January 12, 2011 CLOSED SESSION MEETING OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT'BEGINS AT 5:00 P.M. REGULAR MEETING OF TILE MIDPENINSULA REGIONAL OPEN SPACE DiSTRlc,]-BEGINS A,I-7:00 P.M. AGENDA SPECIAL MEETING 5:00* SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT— CLOSED SESSION ROLL CALL Conference with Labor Negotiators Pursuant to Government Code Section 54957.6: Designated Negotiators: Deborah Glasser-Kolly: General Manager Steve Abbors,Administrative Services Manager Kate Drayson, Human Resources Analyst Annetta Spiegel, Human Resources Technician Sonya Siebe, Operations Manager David Sanguinetti,and Accounting Specialist Bunny Congdon Employee Organization: Midpeninsula Regional Open Space District Field employees' Association and Unrepresented Employees: Administrative,Office and Supervisory Employees REGULAR MEETING 7:00* REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL.OPEN SPACE DISTRICT— PUBLICSESSION ROLL CALL ORAL COMMUNICATIONS— PUBLIC ADOPTION OF AGENDA 7:05* CONSENT CALENDA11 I. Approve Minutes of the Regular and Special Board Meetings—November 17, 2010,November 22, 2010, and November 29, 2010 2. Approve Revised Claims Report 3. Approve Written Communications—None 4. Renewal of Investment Authority and Annual Investment Report—M. Foster 5. Authorization to Change District's Designation of Authorized Signatories for District Bank Accounts, Investment Funds, and for Access to the District's Safe Deposit Boxes—B. Congdon 7:10* BOARD BUSINESS 6. Determine Process for Filling the Ward 2 Vacancy for the Term Commencing January 3, 2011 through January 6, 2013 —S. Abbors, S. Schectman, and M. Radcliffe 7. Election of Board of Directors Officers for Calendar Year 2011 —S. Abbors 8. Appointment of Administration and Budget Committee Members for Calendar Year 2011 —Board President 9. Authorization to Amend a Contract with David J. Powers&Associates(DJP&A)for CEQA Consultant Services for the Cooley Landing Project at Ravenswood Open Space Preserve—T. Hugg 10. Award of Contract for Dyer Garage and Determination that the Project is Categorically Exempt from the California Environmental Quality Act—B. Malone 11. Presentation of District's Classification and Compensation Study Methodologies, Findings and Recommendations by Koff& Associates, Inc.—K. Drayson INFORMATIONAL REPORTS—Reports on cornpensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff,opportunity to refer public or Board questions to staff for factual information; request staff to report back to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. A. Committee Reports B. Staff Reports C. Director Reports ADJOURNMENT *Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order. TO ADDRESS THE 80,IRD: The('hair will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during Oral Communications. Each speaker will ordinarily he limited to three minutes. Alternately,you may comment to the Board by a written communication, which the Board appreciates. Consent Calendar:All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General1lanager, and members cil"the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. In compliance with the Americans with Disabilities Act,if you need assistance to participate in this meeting,please contact the District Clerk at(650)691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members less than 72 hours prior to the niecting,will be available for public inspection at the District's Administrative Ciflice located at 330 Distel Circle,Los Altos,California 94022. CERTIFICATION OF POSTING OF AGENDA 1,Michelle Radcliffe,District Clerk for the Midpeninsula Regional Open Space District(MROSD),declare that the foregoing agenda for the Regular Meeting of the MROSD Board ot'Directors and the Regular Meeting of the District Financing Authority was posted and available for review on January 7,2011,at the Administrative Offices of MIZOSD,330 Distel Circle,Los Altos California,94022. 'file agenda is also available on the District's web site at org. Signed this 7"'day of.lantlary,at Los Altos,California. Q-D J;IML District Clerk January 7,2011 Claims No. 11-01 Meeting 11-02 Date 1/12/11 Midpeninsula Regional Open Space District # Amount Name Description 14161 $68,500.00 TKO General Engineering& Pond DR06 Repair&Construction-La Honda Creek Construction 14162 $22,432.22 Rutherford&Chekene Structural&Geotechnical Assessment-Mt. Umunhum Radar Tower 14163 $17,872.71 Restoration Design Group Site Planning Services For Mt. Umunhum 14164 $17,626.85 Metro Mobile Communications Twelve Narrowband Vehicle Repeaters&Installation Including Configuring,Optimizing And Interface With Existing Vehicle Radios 14165 $13,215.00 Koff&Associates Classification&Compensation Study-Draft Class Review& Revisions/Data Collection And Analysis 14166 $12,773.74 Pacific Legacy Beatty Property Archeological Assessment 14167 $9,462.59 101 Trailer Sales Transport Trailer 14168 $8,753.46 Emergency Vehicle Solutions Outfit New Patrol Truck With Code 3 Equipment 14169 $7,928.45 Deborah Mills-Design Concepts Graphic Design Services-Bridle Trail Postcards/Preserve Brochures/Property Signs/Winter Newsletter&Calendar 14170 $7,211.42 Graniterock Base Rock&Transportation For Monte Bello Road 14171 $7,000.00 '1 MCB Remodeling Materials For Rental Residence Deck 14172 $6,444.00 County Of Santa Clara-Bay Area Annual Membership Fee Employee Relations Service 14173 $6,415A6 Tires On The Go Tires&Tire Repair 14174 $5,717.86 Pacific Legacy Bear Creek Stables Archeological Assessment 14175 $5,500.00 '2 Peninsula Open Space Trust Reimbursement-License&Management Fee For POST Silva Property 14176 $5,270.50 La Piana Consulting Consulting Services For.Strategic Plan 14177 $4,987.35 Tannerhecht Architecture Architecture Services For SFO Remodel 14178 $4,780.00 Mark Hylkema Archaelogical Survey Report&Consultation Fees For Site Planning At Mt. Umunhum 14179 $4,537.63 Sunnyvale Ford Vehicle Maintenance&Repairs 14180 $4,268.69 "3 First National Bank Advertising/Subscriptions/Books/Ward 2 Notice Of Vacancy- Advertising In Multiple Publications/California Vegetation Manual /Pest Control Books/Ad For Mt. Umunhum Open House/Three Copies Of"War In The Woods" 14181 $3,535.00 All Temp Refrigeration HVAC Repairs-FFO 14182 $3,359.49 CMK Automotive Vehicle Maintenance&Repairs 14183 $3,337.64 '4 The Historic Del Monte Building Room Rental For Mt. Umunhum Public Meeting 14184 $2,957.50 Normal Data Citation Database Reporting&Support 14185 $2,725.52 San Mateo County Mosquito And San Mateo County Mosquito Abatement Benefit Tax Vector Control District 14186 $2,700.00 '5 Divine Catering Catering-Staff Holiday Event 14187 $2,606.21 Ace Fire Equipment&Service Annual Maintenance-Fire Extinguisher Equipment At FFO& Company SFO/Four New Fire Extinguisher's 14188 $2,574.06 Ecological Concerns Native Revegetation Maintenance&Monitoring-Skyline Ridge Tree Farm 14189 $2,539.48 Madco Welding Fume Extractor&Supplies 14190 $2,229.24 '3 First National Bank Field Supplies/Winch Equipment/Electrical Parts For FFO Shed /Patrol Motorcycle Supplies/Concrete Pumping For Thornewood Project/Respirator&Filters/Solar Lights&Mounting Hardware For AO Signs/Chainsaw Fuel 14191 $2,200,00 Macro Corporation Project Management Services-Implementation Of District's New Radio System 14192 $1,993.86 The Ferguson Group Legislative Consultant-Lobbyist For Mt. Umunhum 14193 $1,959.00 Mark Thomas&Company SFO Site Survey 14194 $1,844.73 Sol's Mobile Service Vehicle Maintenance&Repairs 14195 $1,745.00 King Grading Brush Cut Road At Purisima Creek Redwoods Page 1 of 5 C|ohnmNo. 11-01 Meeting 11-02 Date 1/12/11 � MidpeninsuUa Regional Open Space District # Amount Name Description 14196 *1.684.21 `6 Home Depot Field Supplies/Shop Tools/Conoumau|vs For Thomewuuu/ Wood For Fremont Older Project/Rental Residence Expenses' Gutter&Shed/Plumbing Parts/FF0 Shed Materials&Supplies 14197 $1.460.80 Office Depot Office Supplies/Break Room Supplies/Copy Paper/Day Planners/Keyboard&Mouse/Premium Card Stock/Flash Drive /Laminating Pouches/File Folders/Desk Organizer/Staplers& Staples/Binding Covers/Calendars/Address Labels/Letter Opener 141e8 *1.401.01 TaucoSupp|y Janitorial Supplies � 1*1ee $1.358.71 ^7 Big Creek Lumber Materials For Replacement Puncheon For Trail/wPuosimuCreek 14200 $1.34e,13 Cootov Break Room Supplies-8r0&Fr0/Floor Mats/Towels/ Gloves/Digital Video Camera For GFO/uSe Memory Sticks 14201 %1.120.00 ~8 State Water Resources Control Board Fee For Annual Notification Of Routine Maintenance Projects � Under Regional Water Quality Control Board Agreement 14202 $1.119.17 ~3 First National Bank Business Related Meals/Board Meetings/Manager's Lunch For Mt. Umunhum Meeting/POST Recognition Lunch/Strategic Plan Workshop | 14203 %1.0eT6* Gonuon|and Power Equipment Power Pruner Service/Guide Plates/Spark Plugs/Saw& | oruvcxcwne,Parts&Supplies/Auger Blade � 14204 $1.096.32 United Site Services Sanitation Services-Sierra*uu|&Fremont Older 1*205 $1.089.22 Craftsmen Printing Printing Services Business Cards&District Lnun,hoau 14206 $1.07823 ^x First National Bank Volunteer Supplies/Food For Trail Patrol Training uVolunteer Service Project/Food For 2u1n"Working With Volunteers" � Training 1*207 o1.000.00 woofundseywvopost Postage 14208 $98*.00 e&JTrading Hose For Spray Rig 1*209 $975V0 Newton Chan Web Consultant-weuoite Maintenance&Development Q/New Features � 14210 $971.77 ^a First National Bank Conferences&Training'Public Contracting Training/Easement � | Valuation Course/California Invasive Weed Training For | Operations Staff/CPR Training Supplies ! 14211 *955.32 Thornton Electric Company Light Fixture Repairs&Recycling'xO � � 14212 $846.98 Northgum Environmental Management Environmental Consulting Services-Review U.G.Army Corps cn Engineers Work/u Mt. Umunxum 1*213 $825.05 San Mateo County Planning&Building Permit Extension Fee For Big Dipper Road Restoration Project Department � 14214 $825.00 Cupertino Medical Group Employee Medical Services � 14215 *810o0 ^a North American Title Company Tinoaemcmwpeom-Lonu*uouiuuion 1*216 $864.27 uo Marketing&Design District Uniform Patches 14217 $8*0.17 ~n First National Bank ao-oav Vehicle Rental For Pond Project 14e18 $83282 non'aTransmionivn Vehicle Repairs&Service | 14219 $829.70 `10 Orchard Supply Hardware Field Supplies/Tarps/Plumbing Supplies For Bear Creek � Redwoods Water Tank/Electrical Supplies For Fr0 Shed/Light � Ballasts/ppmt&Spray Nozzles � 14220 $750.00 Aaron's Septic Tank Service Pumping Services'Lower Windy Hill&Russian Ridge 1*221 $740.26 ~a First National Bank Office Supplies/Storage Bins/Water Filter For AO Break Room /Headphones/Optical Drive&Mouuopau 1*222 $73218 neon|ogy oumpme,Service-Fr0uRSA � 14223 $700.00 ^11 North American Title Company Title&Escrow Fees'Land Acquisition 14224 $08e.15 GP. apono Annual Service For Two Patrol Motorcycles 14225 $68*.50 Shulman, Rogers,Gando|. Pvrdly& Legal Services-Telecommunications Advice For District Radio ecxo, Frequency � 14220 $628.20 Summit Uniforms Uniform Expenses 14227 $625u0 ^J First National Bank Deposit'Room Rental For Mt. Vmvnxvm Public Meeting 14220 $60839 ~12 State Board OrEqualization Six Pond Permits Page 2mu Claims No. 11-01 Meeting 11-02 Date 1/12/11 Midpeninsula Regional Open Space District # Amount Name Description 14229 $597.60 Peninsula Digital Imaging Mounting&Delivery Of Presentation Boards For Mt. Umunhum Public Meeting 14230 $596.16 West Payment Center Legal Research Fees&Annual Fee For California Real Estate News Alerts 14231 $557.27 ADT Security Services Alarm Service-FFO&SFO 14232 $556.18 IEDA Labor Relations Consulting Service 14233 $525.00 Ian Geddes&Associates Arborist Consultation For Fremont Older Parking Lot 14234 $521.78 Gempler's Uniform Expenses 14235 $497.03 Santa Clara County Sheriffs Office Additional Patrol Support For Thanksgiving Event!Fingerprinting Services 14236 $482.50 Bill's Towing&Recovery Towing Services 14237 $481.35 California Water Service Company Water Service-AO&FFO 14238 $447.66 *13 San Jose Water Company Water Service-RSA County Park 14239 $446.08 Deluxe For Business Printing Services-Accounts Payable Checks 14240 $442.46 Carpenter Rigging Of San Jose Trailer Supplies/Tow Chain For Patrol Truck 14241 $399.72 Davison, Steve Reimbursement-Tuition 14242 $378.75 Staples Advantage Break Room Supplies 14243 $364.63 McKowan, Paul Reimbursement-Volunteer Supplies 14244 $349.31 Cascade Fire Equipment Company Fire Pumper Supplies 14245 $341.00 Del Rey Building Maintenance Janitorial Supplies-AO 14246 $332.86 MCB Remodeling Plumbing Repairs-Rental Residence 14247 $312.94 Paterson, Loro Reimbursement-Uniform Expenses 14248 $306.83 Interstate Traffic Control Products "No Parking"Signs&Sign Posts 14249 $300.00 Eflexgroup Premium Only Plan Fee 14250 $288.00 Gartside,Ellen Reimbursement-Mileage 14251 $282.76 Ergoworks Ergonomic Equipment 14252 $278.34 Beckman,Craig Reimbursement-Uniform Expenses 14253 $266.68 R. E. Borrmann's Steel Company Preserve Gate Supplies 14254 $261.63 California Chamber Of Commerce Labor Law Posters&California Labor Law Digest 14255 $258.78 *3 First National Bank Computer Expenses/FFO Internet/Dish Network Service/ Email Service Provider For E-mail Blasts/Web Hosting For MROSD/Website Fees/Survey Monkey Monthly Subscription 14256 $245.44 Safety Kleen Solvent Tank Service-SFO 14257 $240.00 Craig Plumbing Company Plumbing Repairs-Rental Residence 14258 $234.61 Downing, Brendan Reimbursement-Propane Tank Rental For Staff Residence& Cell Phone 14259 $226.00 Hazard Management Services Air Sampling Training 14260 $211.52 Goodco Press Printing Services-Timecards For AO&Field Offices 14261 $200.00 Williams,Mike Reimbursement-International Right Of Way Association Membership Dues 14262 $199.39 Stevens Creek Quarry Base Rock For Turnpike At RSA 14263 $198.00 Ergovera Ergonomic Evaluation&Report 14264 $187.67 Green Waste Garbage Service-SFO 14265 $183.06 Design,Community&Environment Assistance In Completing Mitigated Negative Declaration For La Honda Creek Master Plan 14266 $180.00 Half Moon Bay Review Legal Advertisement-Notice Of Invitation To Bid For Dyer Garage Roof Replacement 14267 $177.34 G&K Services Shop Towel Service-SFO&FFO 14268 $174.32 Allied Waste Services Garbage Service-Rental Residences 14269 $172.00 Trout Bach,Rebecca Reimbursement-Tuition 14270 $166.74 Great Printing&Copies Printing Services-El Sereno Brochures&Maps 14271 $165.76 Continuing Education Of The Bar Legal Updates-California Real Property Sales Transactions Page 3 of 5 Claims No. 11-01 Meeting 11-02 Date 1/12/11 Midpeninsula Regional Open Space District # Amount Name Description 14272 $150.00 Santa Clara County Special Districts Annual Membership Dues Association 14273 $150.00 Rachel Demitrios Revisions To Electronic Incident Report Form 14274 i $140.00 Brush Road Corporation Annual Road Assessment i 14275 $135.00 California Rural Water Association Association Dues 14276 $134.04 Jackson-Hirsh Laminating Supplies 14277 $125.00 Simms Plumbing&Water Equipment Quarterly Water System Maintenance-Rental Residence 14278 $115.00 Orkin Pest Control Services-Annex 14279 $110.50 State Board Of Equalization Pond Permit 14280 $110.31 Mission Trail Waste Systems Garbage Service-AO 14281 $110.00 Protection One Fire Inspection&Monitoring-AO 14282 $105.30 Metro Mobile Communications Radio Repair&Service 14283 $95.00 Cotterel,Scott Reimbursement-Uniform Expenses 14284 $90.91 O'Reilly Auto Parts Motor Oil/Spot Mirrors/Antifreeze 14285 $87.64 San Jose Water Company Water Service-Rental Residence 14286 $81.19 Bolle, Ken Reimbursement-Uniform Expense 14287 $78.00 Pacific Telemanagement Services Pay Phone-Black Mountain 14288 $75.00 Palo Alto Medical Foundation Employee Medical Services 14289 $74.95 Carlson,Kerry Reimbursement-Patrol Truck Supplies 14290 $70.41 FedEx Shipping Charges 14291 $66.11 UPS Shipping Charges 14292 $63.69 Grainger Light Bulbs For SFO Exit Sign 14293 $60.00 Hsieh, Benny Reimbursement- Cell Phone 14294 $60.00 Forensic Analytical Air Sample Testing For Asbestos&Lead At Mt. Umunhum 14295 $60.00 Jurich,Michael Reimbursement-Cell Phone 14296 $60.00 Bankosh, Michael Reimbursement-Cell Phone 14297 $60.00 Le's Alterations Velcro For Ball Caps 14298 $59.98 West Valley Collection Garbage Service-FFO Satellite Office 14299 $59.00 Hapke,Alexander Reimbursement-Uniform Expense 14300 $50.00 '3 First National Bank Notice Of Exemption Filing Fee For Bergman Purchase 14301 $47.53 Fitzsimons, Renee Reimbursement-Docent Meeting Supplies 14302 $46.67 Kwik Key Lock&Safe Company Keys For Trailer 14303 $44.76 Tooland Impact Socket Adapters/Air Regulatory Gauge 14304 $43.00 Allen's Press Clipping Bureau Clipping Service 14305 $42.00 Conoco Phillips Fuel 14306 $30.41 FedEx Office Copy Of Operations Manual 14307 $26.39 Los Altos Hardware Field Supplies 14308 $25.25 Rayne Of San Jose Water Service-Fremont Older 14309 $21.40 Orlandi Trailer Trailer Supplies 14310 $21.08 HSBC Business Solutions Saw Blades 14311 $19.37 Peterson Tractor Filter For Mini Excavator 14312 $16.38 Staples Office Supplies 14313 $10.83 Royal Brass Field Supply 14314 $2.64 Forestry Suppliers Field Supply Page 4 of 5 III Claims No. 11-01 Meeting 11-02 Date 1/12/11 Midpeninsula Regional Open Space District # Amount Name Description Total $327,997.76 '1 Urgent check issued 12/16/10 '2 Urgent check issued 12/16/10 '3 Urgent check issued 12/8/10 The total amount for First National Bank is$12,181.31 *4 Urgent check issued 12/28/10 '5 Urgent check issued 12/14/10 "6 Urgent check issued 12/17/10 '7 Urgent check issued 1/5/11 '8 Urgent check issued 12/29/10 "9 Urgent check issued 12/28/10 *10 Urgent check issued 1/3/11 *11 Urgent check issued 12/29/10 *12 Urgent check issued 12/17/10 *13 Urgent check issued 1/5/11 Page 5 of 5 n Claims No. 11-01 Meeting 11-02 Date 1/12/11 Revised Midpeninsula Regional Open Space District # Amount Name Description 14161 $68,500.00 TKO General Engineering& Pond DR06 Repair&Construction-La Honda Creek Construction 14162 $22,432.22 Rutherford&Chekene Structural&Geotechnical Assessment-Mt. Umunhum Radar Tower 14163 $17,872,71 Restoration Design Group Site Planning Services For Mt. Umunhum 14164 $17,626.85 Metro Mobile Communications Twelve Narrowband Vehicle Repeaters&Installation Including Configuring,Optimizing And Interface With Existing Vehicle Radios 14165 $13,215.00 Koff&Associates Classification&Compensation Stud -Draft Class Review& P Y Revisions/Data Collection And Analysis 14166 $12,773.74 Pacific Legacy Beatty Property Archeological Assessment 14167 $9,462.59 101 Trailer Sales Transport Trailer 14168 $8,753.46 Emergency Vehicle Solutions Outfit New Patrol Truck With Code 3 Equipment 14169 $7,928.45 Deborah Mills-Design Concepts Graphic Design Services-Bridle Trail Postcards/Preserve Brochures/Property Signs/Winter Newsletter&Calendar 14170 $7,211.42 Graniterock Base Rock&Transportation For Monte Bello Road 14171 $7,000.00 *1 MCB Remodeling Materials For Rental Residence Deck 14172 $6,444.00 County Of Santa Clara-Bay Area Annual Membership Fee Employee Relations Service 14173 $6,415.46 Tires On The Go Tires&Tire Repair 14174 $5,717.86 Pacific Legacy Bear Creek Stables Archeological Assessment 14175 $5,500,00 *2 Peninsula Open Space Trust Reimbursement-License&Management Fee For POST Silva Property 14176 $5,270.50 La Piana Consulting Consulting Services For Strategic Plan 14177 $4,987.35 Tannerhecht Architecture Architecture Services For SFO Remodel 14178 $4,780.00 Mark Hylkema Archaelogical Survey Report&Consultation Fees For Site Planning At Mt. Umunhum 14179 $4,537.63 Sunnyvale Ford Vehicle Maintenance&Repairs 14180 $4,268.69 *3 First National Bank Advertising/Subscriptions/Books/Ward 2 Notice Of Vacancy- Advertising In Multiple Publications/California Vegetation Manual /Pest Control Books/Ad For Mt.Umunhum Open House/Three Copies Of"War In The Woods" 14181 $3,535.00 All Temp Refrigeration HVAC Repairs-FFO 14182 $3,359.49 CMK Automotive Vehicle Maintenance&Repairs 14183 $3,337.64 *4 The Historic Del Monte Building Room Rental For Mt. Umunhum Public Meeting 14184 $2,957.50 Normal Data Citation Database Reporting&Support 14185 $2,725.52 San Mateo County Mosquito And San Mateo County Mosquito Abatement Benefit Tax Vector Control District 14186 $2,700.00 *5 Divine Catering Catering-Staff Holiday Event 14187 $2,606,21 Ace Fire Equipment&Service Annual Maintenance-Fire Extinguisher Equipment At FFO& Company SFO/Four New Fire Extinguisher's 14188 $2,574.06 Ecological Concerns Native Revegetation Maintenance&Monitoring-Skyline Ridge Tree Farm 14189 $2,539.48 Madco Welding Fume Extractor&Supplies 14190 $2,229,24 *3 First National Bank Field Supplies/Winch Equipment/Electrical Parts For FFO Shed /Patrol Motorcycle Supplies/Concrete Pumping For Thornewood Project/Respirator&Filters/Solar Lights&Mounting Hardware For AO Signs/Chainsaw Fuel 14191 $2,200.00 Macro Corporation Project Management Services-Implementation Of District's New Radio System 14192 $1,993.86 The Ferguson Group Legislative Consultant-Lobbyist For Mt. Umunhum 14193 $1,959.00 Mark Thomas&Company SFO Site Survey 14194 $1,844.73 Sol's Mobile Service Vehicle Maintenance&Repairs 14195 $1,745.00 King Grading Brush Cut Road At Purisima Creek Redwoods Page 1 of 5 Claims No. 11-01 Meeting 11-02 Date 1/12/11 Revised Midpeninsula Regional Open Space District # Amount Name Description 14196 $1,684.21 *6 Home Depot Field Supplies/Shop Tools/Consumables For Thornewood/ Wood For Fremont Older Project/Rental Residence Expenses- Gutter&Shed/Plumbing Parts/FFO Shed Materials&Supplies 14197 $1,460.80 Office Depot Office Supplies/Break Room Supplies/Copy Paper/Day Planners/Keyboard&Mouse/Premium Card Stock/Flash Drive /Laminating Pouches/File Folders/Desk Organizer/Staplers& Staples/Binding Covers/Calendars/Address Labels/Letter Opener 14198 $1,401.01 Tadco Supply Janitorial Supplies 14199 $1,358.71 *7 Big Creek Lumber Materials For Replacement Puncheon For Trail At Purisima Creek 14200 $1,349.13 Costco Break Room Supplies-SFO&FFO/Floor Mats/Towels/ Gloves/Digital Video Camera For SFO/USB Memory Sticks 14201 $1,120.00 *8 State Water Resources Control Board Fee For Annual Notification Of Routine Maintenance Projects Under Regional Water Quality Control Board Agreement 14202 $1,119.17 *3 First National Bank Business Related Meals/Board Meetings/Manager's Lunch For Mt. Umunhum Meeting/POST Recognition Lunch/Strategic Plan Workshop 14203 $1 097.64 Gardenland Power Equipment Power Pruner Service!Guide Plates/Spark Plugs Saw& Bruschcutter Parts&Supplies/Auger Blade 14204 $1,096.32 United Site Services Sanitation Services-Sierra Azul&Fremont Older 14205 $1,089.22 Craftsmen Printing Printing Services-Business Cards&District Letterhead 14206 $1,078.23 *3 First National Bank Volunteer Supplies/Food For Trail Patrol Training&Volunteer Service Project/Food For 2010"Working With Volunteers" Training 14207 $1,000.00 Neofunds By Neopost Postage 14208 $984.00 B&J Trading Hose For Spray Rig 14209 $975.00 Newton Chan Web Consultant-Website Maintenance&Development Of New Features 14210 $971.77 *3 First National Bank Conferences&Training-Public Contracting Training/Easement Valuation Course/California Invasive Weed Training For Operations Staff/CPR Training Supplies 14211 $955.32 Thornton Electric Company Light Fixture Repairs&Recycling-AO 14212 $946.99 Northgate Environmental Management Environmental Consulting Services-Review U.S.Army Corps Of Engineers Work At Mt. Umunhum 14213 $925.05 San Mateo County Planning&Building Permit Extension Fee For Big Dipper Road Restoration Project Department 14214 $925.00 Cupertino Medical Group Employee Medical Services 14215 $910.00 *9 North American Title Company Title&Escrow Fees-Land Acquisition 14216 $864.27 02 Marketing&Design District Uniform Patches 14217 $840.17 *3 First National Bank 30-Day Vehicle Rental For Pond Project 14218 $832.82 Ron's Transmission Vehicle Repairs&Service 14219 $829.70 *10 Orchard Supply Hardware Field Supplies/Tarps/Plumbing Supplies For Bear Creek Redwoods Water Tank/Electrical Supplies For FFO Shed/Light Ballasts/Paint&Spray Nozzles 14220 $750.00 Aaron's Septic Tank Service Pumping Services-Lower Windy Hill&Russian Ridge 14221 $740.26 *3 First National Bank Office Supplies/Storage Bins/Water Filter For AO Break Room /Headphones/Optical Drive&Mousepad 14222 $732.18 Recology Dumpster Service-FFO&RSA 14223 $700.00 *11 North American Title Company Title&Escrow Fees-Land Acquisition 14224 $665.15 G.P.Sports Annual Service For Two Patrol Motorcycles 14225 $664.50 Shulman, Rogers,Gandal, Pordy& Legal Services-Telecommunications Advice For District Radio Ecker Frequency 14226 $628.20 Summit Uniforms Uniform Expenses 14227 $625.00 *3 First National Bank Deposit-Room Rental For Mt. Umunhum Public Meeting 14228 $603,39 *12 State Board Of Equalization Six Pond Permits Page 2 of 5 '...,. Claims No. 11-01 Meeting 11-02 Date 1/12/11 Revised Midpeninsula Regional Open Space District # Amount Name Description 14229 $597.60 Peninsula Digital Imaging Mounting&Delivery Of Presentation Boards For Mt. Umunhum Public Meeting 14230 $596.16 West Payment Center Legal Research Fees&Annual Fee For California Real Estate News Alerts 14231 $557.27 ADT Security Services Alarm Service-FFO&SFO 14232 $556.18 IEDA Labor Relations Consulting Service 14233 $525.00 Ian Geddes&Associates Arborist Consultation For Fremont Older Parking Lot 14234 $521.78 Gempler's Uniform Expenses 14235 $497.03 Santa Clara County Sheriffs Office Additional Patrol Support For Thanksgiving Event 1 Fingerprinting Services 14236 $482.50 Bill's Towing&Recovery Towing Services 14237 $481.35 California Water Service Company Water Service-AO&FFO 14238 $447.66 `13 San Jose Water Company Water Service-RSA County Park 14239 $446.08 Deluxe For Business Printing Services-Accounts Payable Checks 14240 $442.46 Carpenter Rigging Of San Jose Trailer Supplies/Tow Chain For Patrol Truck 14241 $399.72 Davison,Steve Reimbursement-Tuition 14242 $378.75 Staples Advantage Break Room Supplies 14243 $364.63 McKowan, Paul Reimbursement-Volunteer Supplies 14244 $349.31 Cascade Fire Equipment Company Fire Pumper Supplies 14245 $341.00 Del Rey Building Maintenance Janitorial Supplies-AO 14246 $332.86 MCB Remodeling Plumbing Repairs-Rental Residence 14247 $312.94 Paterson, Loro Reimbursement-Uniform Expenses 14248 $306.83 Interstate Traffic Control Products "No Parking"Signs&Sign Posts 14249 $300.00 Eflexgroup Premium Only Plan Fee 14250 $288.00 Gartside,Ellen Reimbursement-Mileage 14251 $282.76 Ergoworks Ergonomic Equipment 14252 $278.34 Beckman, Craig Reimbursement-Uniform Expenses 14253 $266.68 R. E. Borrmann's Steel Company Preserve Gate Supplies 14254 $261.63 California Chamber Of Commerce Labor Law Posters&California Labor Law Digest 14255 $258.78 '3 First National Bank Computer Expenses/FFO Internet/Dish Network Service/ Email Service Provider For E-mail Blasts/Web Hosting For MROSD/Website Fees/Survey Monkey Monthly Subscription 14256 $245,44 Safety Kleen Solvent Tank Service-SFO 14257 $240.00 Craig Plumbing Company Plumbing Repairs-Rental Residence 14258 $234.61 Downing, Brendan Reimbursement-Propane Tank Rental For Staff Residence& Cell Phone 14259 $226.00 Hazard Management Services Air Sampling Training 14260 $211.52 Goodco Press Printing Services-Timecards For AO&Field Offices 14261 $200.00 Williams,Mike Reimbursement-International Right Of Way Association Membership Dues 14262 $199.39 Stevens Creek Quarry Base Rock For Turnpike At RSA 14263 $198.00 Ergovera Ergonomic Evaluation&Report 14264 $187.67 Green Waste Garbage Service-SFO 14265 $183.06 Design,Community&Environment Assistance In Completing Mitigated Negative Declaration For La Honda Creek Master Plan 14266 $180.00 Half Moon Bay Review Legal Advertisement-Notice Of Invitation To Bid For Dyer Garage Roof Replacement 14267 $177.34 G&K Services Shop Towel Service-SFO&FFO 14268 $174.32 Allied Waste Services Garbage Service-Rental Residences 14269 $172.00 Trout Bach,Rebecca Reimbursement-Tuition 14270 $166.74 Great Printing&Copies Printing Services-El Sereno Brochures&Maps 14271 $165.76 Continuing Education Of The Bar Legal Updates-California Real Property Sales Transactions Page 3 of 5 Claims No. 11-01 Meeting 11-02 Date 1/12/11 Revised Midpeninsula Regional Open Space District # Amount Name Description 14272 $150.00 Santa Clara County Special Districts Annual Membership Dues Association 14273 $150,00 Rachel Demitrios Revisions To Electronic Incident Report Form 14274 $140.00 Brush Road Corporation Annual Road Assessment 14275 $135.00 California Rural Water Association Association Dues 14276 $134.04 Jackson-Hirsh Laminating Supplies 14277 $125.00 Simms Plumbing&Water Equipment Quarterly Water System Maintenance-Rental Residence 14278 $115.00 Orkin Pest Control Services-Annex 14279 $110.50 State Board Of Equalization Pond Permit 14280 $110.31 Mission Trail Waste Systems Garbage Service-AO 14281 $110.00 Protection One Fire Inspection&Monitoring-AO 14282 $105.30 Metro Mobile Communications Radio Repair&Service 14283 $95.00 Cotterel,Scott Reimbursement-Uniform Expenses 14284 $90.91 O'Reilly Auto Parts Motor Oil/Spot Mirrors/Antifreeze 14285 $87.64 San Jose Water Company Water Service-Rental Residence 14286 $81.19 Bolle, Ken Reimbursement-Uniform Expense 14287 $78.00 Pacific Telemanagement Services Pay Phone-Black Mountain 14288 $75.00 Palo Alto Medical Foundation Employee Medical Services 14289 $74.95 Carlson, Kerry Reimbursement-Patrol Truck Supplies 14290 $70.41 FedEx Shipping in Charges 9 14291 $66.11 UPS Shipping Charges 14292 $63.69 Grainger Light Bulbs For SFO Exit Sign 14293 $60.00 Hsieh, Benny Reimbursement- Cell Phone 14294 $60.00 Forensic Analytical Air Sample Testing For Asbestos&Lead At Mt. Umunhum 14295 $60.00 Jurich,Michael Reimbursement-Cell Phone 14296 $60.00 Bankosh, Michael Reimbursement-Cell Phone 14297 $60.00 Le's Alterations Velcro For Ball Caps 14298 $59.98 West Valley Collection Garbage Service-FFO Satellite Office 14299 $59.00 Hapke,Alexander Reimbursement-Uniform Expense 14300 $50.00 *3 First National Bank Notice Of Exemption Filing Fee For Bergman Purchase 14301 $47.53 Fitzsimons, Renee Reimbursement-Docent Meeting Supplies 14302 $46.67 Kwik Key Lock&Safe Company Keys For Trailer 14303 $44.76 Tooland Impact Socket Adapters/Air Regulatory Gauge 14304 $43.00 Allen's Press Clipping Bureau Clipping Service 14305 $42.00 Conoco Phillips Fuel 14306 $30.41 FedEx Office Copy Of Operations Manual 14307 $26.39 Los Altos Hardware Field Supplies 14308 $25.25 Rayne Of San Jose Water Service-Fremont Older 14309 $21.40 Orlandi Trailer Trailer Supplies 14310 $21.08 HSBC Business Solutions Saw Blades 14311 $19.37 Peterson Tractor Filter For Mini Excavator 14312 $16.38 Staples Office Supplies 14313 $10.83 Royal Brass Field Supply 14314 $2.64 Forestry Suppliers Field Supply 14315 R $19,008.31 Ascent Environmental CEQA/NEPA Document Preparation&Support For Mt. Umunhum Site Planning 14316 R $3,573.25 *14 San Mateo County Planning&Building UC Elkus Lot Line Adjustment Permit Application Fee Department 14317 R $3,07111 Sol's Mobile Service Vehicle Repairs&Service 14318 R $2,861.31 Hannan Specialties Deposit-Three Bike Lockers Page 4 of 5 '.,. Claims No. 11-01 Meeting 11-02 Date 1/12/11 Revised Midpeninsula Regional Open Space District # Amount Name Description 14319 R $2,562.50 David J. Powers&Associates Consultant Services To Complete CEQA Review For Cooley Landing Project 14320 R $2,090.50 Liebert Cassidy Whitmore Legal Services-Labor Negotiations 14321 R $2,062.10 Gardenland Power Equipment Field Supplies/Chain Saw Parts/Spark Plugs/Fuel Line For Fire Pumper 14322 R $1,868.00 Overlook Road Maintenance Annual Road Assessment Association 14323 R $1,478.07 Home Depot Field Supplies/Supplies For SFO Shed Repair/Gutter For FFO/ DHF Supplies/Deck Box&Mailbox For FFO/Lumber For Trail Handrail Repair/Pest Control Supplies/Lumber For Hazardous Material Containment/Supplies For Argentine Ant Tables 14324 R $941.06 LFR Levine Fricke Engineer&Design Services-ECDM Staging Area Project 14325 R $816.41 *15 AmeriGas Propane-SFO 14326 R $782.00 Santa Clara Unified School District Transportation Assistance Program-Transportation For Spaces &Species Field Trip 14327 R $738.96 Orchard Supply Hardware Field Supplies/FFO Shop Supplies/Truck Tie Down Cleats/ Utility Rope For Extension Ladder 14328 R $268.70 Neal,Holden Reimbursement-Uniform Expense 14329 R $121.26 Beckman, Craig Reimbursement-Uniform Expense 14330 R $110.50 Silverman,Joel Reimbursement-Mileage 14331 R $86.30 FedEx Office Printing Services-RSA Master Plan 14332 R $60.00 Sanguinetti, David Reimbursement-Cell Phone 14333 R $54.06 Fleet Services Fuel 14334 R $43.48 Lowes Lumber&Brackets For DHF 14335 R $2.82 Robert's Hardware Field Supply Total $370,598.56 *1 Urgent check issued 12/16/10 *2 Urgent check issued 12/16/10 *3 Urgent check issued 12/8/10 The total amount for First National Bank is$12,181.31 *4 Urgent check issued 12/28/10 *5 Urgent check issued 12/14/10 *6 Urgent check issued 12/17/10 *7 Urgent check issued 1/5/11 *8 Urgent check issued 12/29/10 *9 Urgent check issued 12/28/10 *10 Urgent check issued 1/3/11 *11 Urgent check issued 12/29/10 *12 Urgent check issued 12/17/10 *13 Urgent check issued 1/5/11 *14 Urgent check issued 1/7/11 *15 Urgent check issued 1/10/11 Page 5 of 5 e Midpeninsula Regional ' Open Space District R-11-11 Meeting 11-02 January 12, 2011 AGENDA ITEM 4 AGENDA ITEM Renewal of Investment Authority and Adoption of Annual Statement of Investment Policy GENERAL MANAGER'S RECOMMENDATION Adopt the attached Resolution to renew the District Controller's investment authority until January 12, 2012 and approve the District's Revised Statement of Investment Policy. SUMMARY Approval of the attached resolution will renew the District Controller's authority to invest District funds in accordance with the District's Investment Policy. DISCUSSION The District Controller's authority to invest temporarily idle funds will expire on January 13, 2011,according to the provisions of Resolution 10-01 (see Report R-10-03). The attached Resolution renews the Controller's authority to invest District funds in accordance with the District's Investment Policy. When short-term interest rates rise, as occurred in 2006 and 2007, the District is able to earn an enhanced return on temporarily idle funds by investing directly as permitted by the California Government Code. The attached policy also permits the Controller to invest surplus District funds directly in such specific investments. FISCAL IMPACT Approval of this policy will not result in an increase to the budget. However, implementation of this policy is crucial for the fiscal health of the District. PUBLIC NOTICE Public notice was provided pursuant to the Brown Act. No additional notice is required. Page 2 CEQA COMPLIANCE The recommended action is not a project for purposes of the California Environmental Quality Act. NEXT STEPS None Attachments 1. Resolution 2. Statement of Investment Policy Prepared by: Michelle Radcliffe, District Clerk Kate Drayson Administrative Services Manager Contact person: Michael Foster, Controller RESOLUTION NO. II-XX RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ADOPTING A STATEMENT OF INVESTMENT POLICY AND AUTHORIZING THE CONTROLLER TO INVEST SURPLUS FUNDS ALLOWED BY THE CALIFORNIA GOVERNMENT CODE WHEREAS, the District needs to maximize the yield on surplus temporarily idle funds in order to help meet land acquisition objectives; and WHEREAS, Chapter 4, Division 2 of Title 5 of the Government Code authorizes the District to deposit and invest surplus funds in investments which, at times, yield interest rates higher than achievable through the Santa Clara County Pooled Fund, or the California Pooled Investment Authority; and WHEREAS, the District can often improve its yield on surplus funds without sacrificing financial safety and flexibility. NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS: Section One. The Board of Directors of the Midpeninsula Regional Open Space District does hereby authorize the Controller to invest surplus or temporarily idle funds according to the Investment Policy attached hereto as Exhibit "A" and by reference made a part hereof. Section Two. Before any particular investments, the Controller shall consult with the General Manager, or a District employee authorized to act in his behalf, to determine anticipated cash flow needs of the District. Section Three. This Resolution supersedes Resolution No. 10-0 1 adopted January 13, 2010. This Resolution shall no longer be in effect as of January 12, 2012, unless extended in time, and inactive funds shall then be deposited in the Santa Clara County Pooled Investment Fund, with the California Pooled Investment Authority, or invested through the District's commercial bank. ATTACHMENT 2 Statement of Investment Policy GOALS Goal 1. Capital Preservation The primary goal shall be to safeguard the principal of invested funds. The secondary objective shall be to meet the liquidity needs of the District. The third objective shall be to achieve a return on funds consistent with this Policy. Temporarily idle funds shall be invested in a conservative manner, such that funds can always be withdrawn at, or just above or below, full invested value. Investments that offer opportunities for significant capital gains and losses are excluded. Goal 2. Liquidity Temporarily idle funds shall be managed so that normal operating cash needs and scheduled extraordinary cash needs can be met on a same day basis. Investments shall be sufficiently liquid to provide a steady and reliable flow of cash to the District to insure that all land purchases can be made promptly (within two weeks). Goal 3. Income Temporarily idle funds shall earn the highest rate of return that is consistent with capital preservation and liquidity goals and the California Government Code. GUIDELINES 1. Determination of Idle Funds The Controller shall prepare a cash flow projection prior to all investment decisions. This cash flow projection shall be reviewed and evaluated by the General Manager. The General Manager is responsible for approving the Controller's designation of the amount of funds not required for the immediate necessity of the District and available for investment. 2. Contingency Reserve A contingency reserve of at least $5,000,000 shall be maintained with the Santa Clara County Pooled Investment Fund. The General Manager is responsible for approving the Controller's designation of the size of this contingency reserve. At all times this contingency reserve, together with funds held in trust by bond trustees and pledged to the payment of bonds issued by the District, shall be sufficient to satisfy the reserve requirements for all District debt. 3. Non-Invested Funds Idle District funds not otherwise invested as permitted by this Policy, or maintained with trustee paying agents and pledged to the payment of District indebtedness, shall be deposited with the Santa Clara County Pooled Investment Fund, the San Mateo County Treasurer's Pooled Investment Fund or the State of California's Local Agency Investment Fund. 4. Selection of Investments The Controller is responsible for selecting investments that fit within the amounts and maturities recommended by the Controller and by the General Manager. The Controller is also responsible for directing security transactions. 5. Investments Instruments and Deposit of Funds Investments and deposits of funds shall be limited to those allowed by and subject to the procedures of Government Code Section 53600 el seq. and 53635 et seq. In the event of any conflict between the terms of this Policy, and the Government Code, the provisions of the Government Code shall prevail. Investments shall not be leveraged. Investments, and "derivatives," that offer opportunities for significant capital gains and losses are excluded. All investments, other than investment of bond proceeds and funds held by trustees and pledged to the repayment of bonds or other District indebtedness, shall mature within 180 days. Funds held by such trustees and other bond proceeds may be invested in accordance with the indenture or agreement providing for the issuance of such debt. 6. Diversification Investments other than insured or collateralized deposits at banks and savings and loan associations shall be diversified. 7. Marketability For investments other than deposits and investment of funds held by trustees as set out in Section 5, the breadth of ownership and number of securities outstanding shall be sufficient to establish a secondary market in which investments can be readily converted to cash without causing a material change in their market value. 8. Acceptable Banks Bankers' Acceptances and Negotiable Certificates of Deposit may be purchased only from the District's commercial bank or banks and savings and loan associations with over $1,000,000,000 of deposits and reporting profitable operations and which meet all applicable criteria of the Government Code. Certificates of Deposit may be purchased from other banks within Santa Clara and San Mateo Counties which meet all applicable criteria of the Government Code if the principal is fully insured by the Federal Deposit Insurance Corporation. 9. Acceptable Collateral Securities collateralizing bank or savings and loan deposits must be rated "A" or higher. 10. Investments in Name of District All investments purchased shall stand in the name of the District. 11. Reporting The Controller shall report all security transactions to the board no later than the next Regular Meeting of the Board of Directors after any transaction has been made. The Controller shall submit a report of the District's investments and security transactions to the Board of Directors by the fourth Wednesday of each month in accordance with Government Code Section 53607. The Controller will render a quarterly investment report to the Board of Directors as required by Government Code Section 53646. Such reports shall also be submitted to the General Manager and to the District's auditor. 12. Purchase of Securities The Controller is authorized to purchase securities through the investment department of the District's commercial bank and as otherwise permitted by the Government Code. The bank or other investment institution from which authorized securities are purchased shall be instructed in writing only to purchase securities in the name of the District and that all matured funds shall be returned to the District's commercial bank account. The bank shall also be instructed to send receipts for transactions to the General Manager. Ikk Midpeninsula Regional Open Space District R-11-10 Meeting 11-02 January 12, 2011 AGENDA ITEM 5 AGENDA ITEM Authorization to Change District's Designation of Authorized Signatories for District Bank ' Deposit Boxes s to the District's Safe De Accounts and for Access p GENERAL MANAGER'S RECOMMENDATIONS I. Adopt the attached Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Establishing Signatories for the General and Payroll Accounts (Wells Fargo Bank); f the Board of Directors of Midpeninsula Regional Open Resolution o g 2. Adopt the attached Res p p Space District Establishing Financial Instrument Signatories of the District for the County of Santa Clara and the Local Agency Investment Fund (LAIF) account; and 3. Adopt the attached Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Updating the Authorized Signatories for Entering District Safe Deposit Boxes (Wells Fargo Bank). DISCUSSION The Board's Rules of Procedure Section 2.40, "Financial Instrument Signatories," states that, "The authorized signatories...for payroll or for amounts less than $5,000 shall be any one of the following six employees: (i) General Manager, (ii) the Administrative Services Manager, (iii) the Operations Manager, (iv) the Public Affairs Manager, (v)the Planning Manager, or(vi) the Real Property Manager" and that, "The authorized signatories for ...amounts of$5,000 or greater shall be any two of the following employees: (i) the General Manager, (ii) the Administrative Services Manager, (iii) the Operations Manager, (iv) the Public Affairs Manager, (v) the Planning Manager or(vi) the Real Property Manager." While the Rules of Procedure are specific regarding positions designated as signatories, the District's bank requires that resolutions be adopted by the Board each time individuals occupying signatory positions change. With the position of the Administration Services Manager now filled, identification of new signatories is in order. R-11-10 Page 2 Because the District requests disbursements from Well Fargo Bank, the County of Santa Clara and the Local Agency Investment Fund, a further resolution is required identifying changes in named signatories when they occur. FISCAL IMPACT There are no unbudgeted fiscal impacts. PUBLIC NOTICE Public Notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE This proposed action is not a project under the California Environmental Quality Act (CEQA) and no environmental review is required. NEXTSTEP The next step is to complete the signatory forms and provide them to the banking institutions. Attachment: 1. Resolution Prepared by: Bunny Congdon, Senior Accounting Specialist Contact Person: Stephen E. Abbors, General Manager RESOLUTION NO. 11-XX A RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ESTABLISHING FINANCIAL INSTRUMENT SIGNATORIES OF THE DISTRICT FOR WELLS FARGO BANK, COUNTY OF SANTA CLARA, AND LOCAL AGENCY INVESTMENT FUND ACCOUNTS The Board of Directors of the Midpeninsula Regional Open Space District does resolve as follows: WHEREAS, Section 2.40 of the Rules of Procedure (required by Public Resources Code, Division 5, Chapter 3, Article 3, Section 5536) of the Board of Directors of the Midpeninsula Regional Open Space District authorizes signatories to make disbursements on behalf of the District. NOW, THEREFORE, the Board of Directors of the Midpeninsula Regional Open Space District does hereby resolve as follows: Section 2.40 of the Rules of Procedures: The signatures of the present holders of said offices are as follows, and the Director of Finance of Santa Clara County, Wells Fargo Bank, and the Local Agency Investment Authority are authorized to make disbursements on behalf of the District based on any one signature for amounts under $5,000.00 and any two signatures for amounts of$5,000 and over, and Wells Fargo Bank is authorized to permit safe deposit box entry as set forth below: GENERAL MANAGER Stephen E. Abbors ADMINISTRATION SERVICES MANAGER Kate Drayson ryas Mid peninsula Regional Open Space District R-I 1-05 Meeting 11-02 January 12 2011 AGENDA ITEM 6 AGENDA ITEM Determine Process for Filling the Ward 2 Vacancy for the Term Commencing January 3, 2011 through January 6, 2013 by Appointment or by Special Election; If by Appointment, Select the Eligible Applicant for Appointment to the Office of Director of Ward 2; Administration of Oath of Office and Issuance of Certification of Appointment GENERAL MANAGER'S RECOMMENDATIONS� Determine the process of filling the Ward 2 Board vacancy for the term commencing January 3, 2011 through January 6, 2013 by: 1. Appointing an Eligible Applicant as Ward 2 Director for a term ending January 6, 2013 or Calling a Special Election for March 8, 2011. 2. If the Board Determines to Fill the Vacancy by Appointment, Determine which Eligible Applicant to Appoint. The District Clerk would administer the Oath of Office and Issue the Certification of Appointment accordingly. SUMMARY The office of Ward 2 Director became vacant on October 2, 2010, due to the death of President Mary Davey. President Davey was an unopposed candidate in the November 2010 general election and would have been appointed to a new term commencing January 3, 2011. Due to the timing of this vacancy, the Board needed to establish a process for filling the vacancies in two separate terms for Director of Ward 2: the then-current term of President Davey which expired on January 2, 2011, and the succeeding term which began on January 3, 2011. Due to the unique circumstances of this vacancy, filling the vacancy for the unexpired term ending January 2, 2011 via special election was not possible. At its October 13, 2010 meeting, the Board determined that it would fill the vacancy by opening the recruitment process and approved the recruitment process. On November 22, 2010, the Board held a Special Meeting to interview applicants who submitted applications for the Director of Ward 2 vacancy. On November 29, 2010, the Board appointed Yoriko Kishimoto as Director of Ward 2 for the unexpired term ending January 2, 2011. R-11-05 Page 2 Due to the new vacancy in the office of Director of Ward 2 which commenced on January 3, 2011, it is now necessary to determine whether to fill this vacancy by appointment or by special election. DISCUSSION The office of Ward 2 Director became vacant on October 2, 2010, due to the death of President Mary Davey. President Davey was an unopposed candidate who would have been appointed to a new term commencing January 3, 2011. At its October 13, 2010 meeting, the Board approved a recruitment process to fill the unexpired term of President Davey, which ended on January 2, 2011. At the same meeting, the Board determined that the recruitment process for the unexpired term would be the same recruitment process to fill the Director of Ward 2 vacancy for the term which began on January 3, 2011, if the Board decides to fill this vacancy by appointment (see Report R-10-1 18). During the week of October 18, 2010, the District started the recruitment for the Ward 2 Director seat and the recruitment period ended at 5:00 p.m. on November 8, 2010. The District received nine (9) applications for the vacant seat and the District Clerk determined that seven (7) applicants were eligible for consideration (see Report R-10-136). All applicants had indicated they were interested in applying for both of the vacant terms. On November 22, 2010, the Board interviewed the seven (7) applicants and voted to have three (3) applicants return to a final interview on November 29, 2010 (see Report R-10-15). On November 29, 2010, the Board appointed Yoriko Kishimoto as Director of Ward 2 for a term expiring on January 2, 2011. Since Director Kishimoto's appointment was to fill the seat of Ward 2 Director until January 2, 2011, a vacancy in the seat of Ward 2 Director occurred on January 3, 2011. Due to state law requirements, the Board must determine the process of filling the vacancy no later than March 14, 2011. The General Manager recommends that the Board determine whether to. 1) fill the vacancy in the seat of Ward 2 Director by appointment to a term ending January 6, 2013; or 2) Call a Special Election for March 8, 2011. If the Board determines to fill the vacancy by appointment, it is in order for the Board, having conducted the required recruitment and advertisement process, to determine which eligible applicant for this vacancy to appoint to the new term. FISCAL IMPACT There will be no unbudgeted fiscal impacts if the Board determines to appoint any eligible applicant to a subsequent term ending January 6, 2013. If the Board determines to fill the Director of Ward 2 vacancy for the term commencing January 3, 2011 by a Special Election, the Santa Clara County Registrar of Voters has estimated that the cost for such a Special Election would be approximately $556,900. There would also be additional election costs for the small number of voters in the Santa Cruz County portion of Ward 2. R-11-05 Page 3 PUBLIC NOTICE Public notice was provided pursuant to the Brown Act and by publication of an advertisement of the Ward 2 Director vacancy in the San Jose Mercury News on October 23, 2010. Notice of the vacancy was also posted on the District's website and the County Clerk was notified of the vacancy consistent with state law. No additional notice is required. CEQA COMPLIANCE This proposed action is not a project under the California Environmental Quality Act (CEQA) and no environmental review is required. NEXT STEPS If the Board determines to appoint any eligible applicant as Director of Ward 2 for the upcoming term, the District Clerk will administer the oath of office and issue the certification of appointment. Additionally, staff will update any pertinent rosters, forms and other correspondence to reflect the new Director of Ward 2. If the Board determines to call a special election to fill the Director of Ward 2 vacancy, District staff will work with the County of Santa Clara and County of Santa Cruz Registrar of Voters to conduct the special election on March 8, 2011. Attachment: 1. Oath of Office and Certification of Appointment Prepared by: Sue Schectman, General Counsel Michelle Radcliffe, District Clerk Contact person: Michelle Radcliffe, District Clerk ATTACHMENT I CERTIFICATE OF APPOINTMENT AND OATH OF OFFICE STATE OF CALIFORNIA SS: COUNTY OF SANTA CLARA 1, MICHELLE RADCLIFFE, District Clerk of the Midpeninsula Regional Open Space District, do hereby certify that on the .12"' day of January, 2011, _ was duly appointed by the Board of Directors of the Midpeninsula Regional Open Space District, to the office of Member, Board of Directors— Ward 2 to a term which expires January 7, 2013, as appears in the Minutes of the Board of Directors, now on file in my office. IN WITNESS WHEREOF, I hereunto affix my hand and the seal of said District, this day of 12011. MICHELLE RADCLIFFE, DISTRICT CLERK By: STATE OF CALIFORNIA ) SS: COUNTY OF SANTA CLARA 1, , do solemnly swear (or affirm) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter. Signature Member, Board of Directors— Ward 2 Title The above oath was taken and subscribed to before me this day of 12011. MICHELLE RADCLIFFE, DISTRICT CLERK By: A* . Midpeninsula Regional ' Open Space District R-11-03 Meeting 11-02 ,January 12, 2011 AGENDA ITEM 7 AGENDA ITEM Election of Board of Directors Officers for Calendar Year 2011 GENERAL MANAGER'S RECOMMENDATION Elect Officers of the Board of Directors for Calendar Year 2011. SUMMARY Pursuant to Section 1.22 of the District's Rules of Procedure, the Board is required to elect new Officers for the calendar year at its first regular meeting in January. The election will be held by signed ballot and counted by the District Clerk. After the election, the ballots will be available for public inspection. DISCUSSION The Board's Rules of Procedure list the order of officers to be elected as follows: President, Vice-President, Treasurer and Secretary. The District's Rule of Procedure Section 1.81 states that the Treasurer shall be a member of the Administration and Budget Committee (ABC). Board Officer Election Process Each Board Officer will be elected with separate voting ballots. The call for nominations for each Officer will be called first. Following the close of nominations, election of Board Officer will proceed. Elections will be by signed ballot and counted by the District Clerk. The Director receiving a majority of the vote of the members of the Board will be elected. After the election, the ballots will be available to the public for inspection. FISCAL IMPACT There are no unbudgeted fiscal impacts. R-11-03 Page 2 PUBLIC NOTICE Notice was provided pursuant to the Brown Act. No additional notice is necessary. CEQA COMPLIANCE No compliance is required as this action is not a project under the California Environmental Quality Act (CEQA). NEXT STEPS Staff will prepare a new roster of Board Officers for posting. Prepared by: Michelle Radcliffe, District Clerk Contact person: Steve Abbors, General Manager 1 BOARD OFFICES—ELECTION Nominations Office Ballot#1 Vote Ballot#2 Vote President Nominee: LC4 t.r - Nominated by: Second: Motion to Close: Second: Vice President Nominee: ' Nominated by: c Second: Motion to Close: IVs Second: Treasurer Nominee: Nominated by: Second: Motion to Close: Second: Secreta Nominee: Nom inated b II' Second: Motion to Close: Second: ADMINISTRATION AND BUDGET COMMITTEE—APPOINTMENTS BALLOT PROCEDURES January 12, 2011 Order of nominations is called from highest office to lowest office: President Vice President Treasurer Secretary Each is handled as follows: I. Clerk/President calls for nomination for<office>. 2. Board member nominates <name> for<office>. 3. Board member seconds the nomination for<name> for<office>. 4. Clerk/President asks if there are other nominations. 5. If none, Board member moves for nomination for the office of<office>to be closed. 6. Board member seconds the motion to close the nomination. 7. Clerk/President announces motion passes XXX to XXX. S. Board members vote by ballot. Ballot is collected by the Clerk. 9. Clerk tallies the votes and announces that <X number> votes were cast for <name> for<office>. 10. Board President acknowledges <name> as <office>. Midpeninsula Regional Open Space District R-11-04 Meeting 11-02 January 12, 2011 AGENDA ITEM 8 AGENDA ITEM Appointment of Administration and Budget Committee Members for Calendar Year 2011 GENERAL MANAGER'S RECOMMENDATION 1��o Approve the Board President's appointment of three members of the Board of Directors to the Administration and Budget Committee for Calendar Year 2011. SUMMARY At the first regular meeting in January, the Board of Directors must appoint new members to the Administration and Budget Committee in accordance with Section 1.81 of the District's Rules of Procedure. DISCUSSION Per Section 1.81 of the District's Rules of Procedure, appointments to the Administration and Budget Committee shall normally be made at the first regular Board meeting in January and that the Board Treasurer shall be one of the three members of the Committee. The Board of Directors will have elected their Treasurer for 2011 on January 12, 2011 (see Report R-11-03). Newly appointed members will be the designated Directors to review and approve related budget business for calendar year 2011. Per Section 1.80 of the District's Rules of Procedure, the Board President shall appoint the Committee members with the consent of the Board. FISCAL IMPACT There are no unbudgeted fiscal impacts. PUBLIC NOTICE Notice was provided pursuant to the Brown Act. No additional notice is necessary. R-11-04 Page 2 CEQA COMPLIANCE No compliance is required as this action is not a project under the California Environmental Quality Act (CEQA). NEXT STEPS Staff will prepare a new roster of Administration and Budget Committee members for posting. Prepared by: Michelle Radcliffe, District Clerk Contact person: Stephen E. Abbors, General Manager Midpeninsula Regional Open Space District R-11-09 Meeting 11-02 January 12, 2011 AGENDA ITEM 10 AGENDA ITEM Award of Contract to IMR Contractor Corp. for the Dyer Garage roof structure replacement Project at La Honda Creek Open Space Preserve and Determination that the Proposed Project is Categorically Exempt from the California Environmental Qualit A t GENERAL MANAGER'S RECOMMENDATIONS 1. Determine that the proposed Project is categorically exempt from the California Environmental Quality Act as set out in this Report. 2. Authorize the General Manager to execute a contract with IMR Contractor Corp. for the bid amount of$55,000 plus a 20% contingency for a total amount not to exceed $66,000 for the Dyer Garage Roof Structure Replacement Project at La Honda Creek Open Space Preserve. SUMMARY The purpose of this project is to demolish the upper story of the two-story garage and construct a new roof over the remaining single story to provide a secure weather tight garage for storage of materials and vehicles at La Honda Creek Open Space Preserve. These structural changes will reduce the building's visual impact by lowering it from two stories to one. DISCUSSION In 2007, a required emergency removal of asbestos siding and roofing from the Dyer Garage at La Honda Creek Open Space Preserve was completed. With the upper story of the building stripped and exposed to the elements, it has become an eyesore which is easily seen from the surrounding Preserve. Prior to 2007, the garage was used for occasional storage of materials until the asbestos hazard was identified and entry by District staff was prohibited. The restoration of the building is considered a high priority by staff because the lower story garage is solidly constructed and provides a secure location for materials and vehicles at this relatively remote site. R-11-09 Page 2 In preparation for the restoration, a competitive consultant selection process was initiated and the architecture firm of John Miller Architects (firm) was chosen to prepare drawings and specifications for the proposed project. An agreement was signed with the firm on July 14, 2010 and they prepared drawings and specifications that have been approved by the San Mateo County Building and Planning Departments. A Request for Bids was released on December 1, 2010, and six contracting firms responded and attended a mandatory pre-bid meeting on site on December 10, 2010. The bid opening was held at the District's Administrative Office on January 4, 2011. The District received four bids ranging from $ 55,000 to $ 117,560. The lowest responsible, responsive bidder was IMR Contractor Corp. IMR Contractor Corp. has completed numerous roof replacement projects and the references they provided were complementary about the work they completed. Percent Difference from Cost Bidder Location Total Bid Estimate of $47,500 1. IMR Contractor Corp. Hayward $55,000 +15.8% 2. CB Builders Santa Cruz $55,007 +15.8% 3. RC Benson & Sons Mountain View $81,874 +72.4% 4. Pioneer Contractors, Inc. San Francisco $117,560 +147.5% FISCAL IMPACT The total project budget for FY2010-11 is $60,000. This project will span two fiscal years and staff will be requesting an additional $25,000 as part of the FY2011-12 budget to complete the project. Therefore, sufficient funds exist in the current budget to begin demolition and construction. The proposed action does not result in an unanticipated increase to the FY201 0-11 budget. PUBLIC NOTICE Notice was provided pursuant to the Brown Act. Additionally, all homeowners within 300 feet of the project and on Allen Road between Bear Gulch Road and Gate LHO I were sent a letter on December 3, 2010 advising them of the project. To date, the District has not received any written or oral comments on the project. CEQA COMPLIANCE This project is categorically exempt from the California Environmental Quality Act (CEQA) under Section 15301 Existing Facilities as the project consists of partial demolition, repair, and maintenance of an existing structure with no significant change in use. Pag e R-11-09 g NEXT STEPS Pending Board approval, a written notice of Award of Contract will be delivered January 13, 201 1.I. Staff will issue a written Notice to Proceed once the contractor has submitted all required documents. A pre-construction meeting will be held on January 28, 2011, after which the contractor will have 48 working days to complete the project. Attachments: 1. Project Location Map Prepared by: Brian Malone, Skyline Area Superintendent Contact person: Same as above. Graphics prepared by: Erica Simmons, Open Space Planner I r Midpeninsula Regional ! ' Open Space District R-11-06 Meeting 11-02 January 12, 2011 AGENDA ITEM 11 AGENDA ITEM Presentation of District's Classification and Compensation Study Methodologies, Findings and Recommendations by Koff& Associates, Inc. -77 GENERAL MANAGER'S RECOMMENDATION. �W Receive report on the District's Classification and Compensation Study methodologies, findings and recommendations made by Koff& Associates. SUMMARY The current Memorandum of Agreement with the District Field Employees Association requires the District to complete a comprehensive classification and compensation survey to determine market placement of the bargaining unit classifications prior to March 31, 2011. At its meeting of June 9, 2010, the Board approved a professional services contract with Koff& Associates for a District-wide classification and compensation study. At its meeting of August 11, 2010, the Board approved an amendment to the professional services contract to include a benefits study for a comprehensive classification and compensation study (see Board Report 10-90). Then, at its meeting of October 27, 2010, the Board approved Koff& Associates' recommendation of thirteen (13) benchmark agencies, including cities, and special districts, both dependent and independent(see Board Report 10-113). DISCUSSION Koff& Associates held employee orientation meetings to explain the process for completion of the individual Position Description Questionnaires (PDQs), and Managers have reviewed the PDQ forms for accuracy. Individual employee and group interviews were held to further clarify job duties, knowledge, skills and abilities required to perform within their job classification. A position allocation list was created with recommended job classification title changes and re- classifications. Draft job classifications were completed October 1, 2010, and distributed to managers for review. After manager's review, each employee received a copy of their newly written job classification with a cover letter for employee signature. Katie Kaneko from Koff& Associates presented the recommended thirteen (13) comparator agencies to benchmark salary ranges and benefits. The Mountains Recreation and Conservation Authority comparator was Page 2 R-11-06 recommended by the District Field Employees Association and, after consultation with Koff& Associates, was found to be a close fit for the District and was therefore included. The salary and benefits benchmarking is now complete. Employees in benchmarked job classifications received the comparator agencies' salary and benefits information on January 7. This information is prepared in three spreadsheets: top monthly salary data, benefits detail, and total monthly compensation data. The comparison data includes the comparator agencies, classification titles, top monthly salaries, geographic differentiator percentage for non Bay Area agencies and the adjusted top monthly salaries, effective date of salaries, and employer paid benefits including PERS, health and life insurances, leave time, uniform allowance and other miscellaneous benefits as compared to the District. Katie Kaneko, President of Koff& Associates, is here to present the progress on the District's Classification and Compensation study including methodologies, findings, and recommendations. FISCAL IMPACT The results of the study have not yet been reviewed to determine overall fiscal impacts. After the study information is provided to staff, the information in the study will be evaluated to determine the fiscal impacts of implementation in view of District budget guidelines and forecasts. PUBLIC NOTICE Notice was provided pursuant to the Brown Act. No additional notice is necessary. CEQA COMPLIANCE No compliance is required as this action is not a project under the California Environmental Quality Act (CEQA). NEXT STEP Once staff comments have been received and evaluated, the General Manager will review the opportunities and constraints involved in implementing any recommended market adjustments identified in the study with the Administration and Budget Committee prior to bringing them to the full Board for approval. Prepared by: Annetta Spiegel, Management Analyst—Human Resources Contact person: Annetta Spiegel, Management Analyst— Human Resources Midpeninsula Regional Open Space District R-I 1-08 Meeting 11-02 January 12, 2011 AGENDA ITEM 9 AGENDA ITEM Authorization to Amend a Contract with David J. Powers & Associates for CEQA Consultant Services for the Cooley Landing Project at Ravenswood Open Space Preserve GENERAL MANAGER'S RECOMMENDATIONc— Amend the contract with David J. Powers & Associates (DJP&A) for an additional amount of $5,655 to provide California Environmental Quality Act (CEQA) consultant services for the Cooley Landing Project at Ravenswood Open Space Preserve (Preserve) for a total contract amount not to exceed $30,000. SUMMARY On February 24, 2010, the Board adopted a Resolution authorizing execution of the Partnership Agreement with the City of East Palo Alto (City) for the Cooley Landing Area with the goal of developing the site into a park (see Report R-10-29). On July 14, 2010, the Board received an oral presentation on the Cooley Landing Vision Plan prepared by the City of East Palo Alto (City) (see Report R-10-85) and gave its support for using the Vision Plan as the Project Description for the environmental review process. The Vision Plan will be implemented by the City in phases with Phase I including site remediation and access via a proposed path through the site. Remediation work is anticipated to start in the summer of 2011. In support of the proposed project, the District funded the preparation of the CEQA documents and contracted with DJP&A at the end of August under the General Manager's contractual authority to enter into contracts not exceeding $25,000. Unanticipated developments have resulted in changes to the Administrative Draft Initial Study not covered by DJP&A's current contract, requiring a contact amendment for an additional amount of$5,655 for a total contract amount not to exceed $30,000. DISCUSSION Since the July 10' Board meeting, District and City staff have proceeded with the environmental review of the proposed Cooley Landing project with the goal of beginning remediation work next fiscal year. The environmental review process has entailed preparing a CEQA Initial Study (IS) and Mitigated Negative Declaration (MND), which are being informed by a Biological R-11-08 Page 2 Assessment (BA) and Remedial Action Plan (RAP). The RAP describes the remediation activities required to address contamination issues and allow public access to the site. In support of this project, the District has funded the preparation of the CEQA document while the City has funded the BA and RAP. The three documents were prepared concurrently. At the end of August, the District contracted with DJP&A to prepare the IS and MND under the General Manager's contractual authority to approve contracts up to $25,000. Drafts of the Project Description, the IS, and MND were reviewed by both District and City staff, and the City released the MND on December 22 nd for the 30-day public review period (copies have been provided to the District's Board of Directors). City staff plans to bring the MND to its Planning Commission in February to seek its recommendation that the City Council certify the document at its Subsequent meeting. The MND would then also come before the District's Board along with an amendment to the Preserve's Comprehensive Use and Management Plan and an amendment to the Partnership Agreement between the District and the City that will allow the project to move forward into the construction phase. District staff plans to work with the Cooley Landing Ad Hoc Committee prior to the Board meeting to review and finalize these recommendations. Due to the concurrent processes of the BA and RAP with the CEQA document, there have been unanticipated refinements to the Project Description and the IS that were requested by Resource Agencies to better address resource protection and reiriediation efforts. As a result, DJP&A has had a second round of review and a number of revisions that were not covered by the original contract. District staff thus requests that the Board authorize an amendment to add $5,655 to the original DJP&A contract, bringing the total contract amount to $30,000. These additional funds will be used to complete the CEQA review process through the City's certification as Lead Agency. Given time constraints due to the winter holiday season and the desire to avoid project delays, information on the need for the requested contract amendment was provided to the Cooley Landing Ad Hoc Committee (Ad Hoc Committee) via electronic mail in mid-December to solicit early feedback and answer questions ahead of this Board item. FISCAL IMPACT The project's mid-year budget for FY2010-11 is $30,000, which includes CEQA consultant services to complete the environmental review process. Therefore, sufficient funds exist in the budget for the proposed contract amendment of$5,655. The proposed action does not result in an unanticipated increase to the budget. Construction of Phase I is expected to begin in the summer of 2011 and is being financed by City funds and City-obtained grants. City staff is actively seeking grant funding, and the City and the District have already been awarded a$600,000 grant from the Department of Toxic Substances Control, the application for which was authorized by the Board on September 8, 2010 (see Report 10-103). The City has also obtained $200,000 in grant funds from the Stewardship Council for the project and $275,000 from the Packard Foundation for the replacement of the City's current Cooley Landing Project Manager, Lily Lee, whose contract ends in the spring of 2011. R-11-08 Page 3 PUBLIC NOTICE Public notice of this Agenda Item was provided pursuant to the Brown Act. No additional notice is required. CEQA COMPLIANCE Staff concludes that amending the consultant agreement for CEQA consultant services does not constitute a project under the California Environmental Quality Act. NEXT STEPS The N/fND was released on December 22, 2010, for the 30-day public review period. It will then be brought before the City's Planning Commission in February to seek its recommendation that the City Council, as Lead Agency, certify the document at its subsequent meeting. District staff will be preparing an amendment to the Partnership Agreement with the City which, if approved by the full Board, would allow construction on the District parcels of Cooley Landing. Staff will bring the proposed amendment to the Agreement, the proposed amendment to the Preserve's Comprehensive Use and Management Plan, and the NIND to the Ad Hoc Committee for review and recommendation and then to the full Board at a public meeting in the spring of 2011. Project implementation if approved is anticipated to begin in the summer of 2011. Prepared by: Tina Hugg, Open Space Planner 11 Contact person: Tina Hugg, Open Space Planner 11 Midpeninsula Regional • ' open Space District To: Board of Directors From: Stephen E. Abbor Date: January 7, 2011 Re: FYIs VILLAGE HARVEST SHARING OUR GARDENS AND TALENTS TO STRENGTHEN OUR COMMUNITY December 8, 2010 Paul McKowan DEC 1 20110 Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022 Dear Paul, I would like to thank the District for the donation of 445 lbs. of Pears and 430 lbs. of Apples to Village Harvest from harvests on September 5 and October 30, 2010. The fruit was passed on to the Community Services Agency in Mountain View to feed those in need. We are grateful for your support and wanted you to know what your contribution helps make possible. Village Harvest is a volunteer nonprofit organization with a mission of bringing together neighbors and community organizations to provide food for the hungry, preserve our heritage and skills, and promote sustainable use of urban resources. We organize and coordinate backyard fruit harvesting, and provides education on fruit tree care, harvesting, and food preservation. Operating year-round in our "Valley of Heart's Delight," volunteers collect backyard fruit from hundreds of homes and small orchards in the greater San Francisco Bay Area. Our latest news! Since our founding in 2001, Village Harvest has harvested an amazing I million pounds of nutritious fresh fruit, 2.7 million servings for the needy in our community. On behalf of the many volunteers of Village Harvest, I'd like to thank you again for your donation and helping us to be successful. Many thanks, Craig Diserens Secretary/Treasurer, Volunteer Village Harvest No goods or services were provided in return for the contribution. Village Harvest is an IRS 501(c)(3) non-profit organization, Federal Tax ID 04-3718164. P.O. BOX 9231,SAN LOSE,CA 95157 • (888)FRUIT-411 • WWW_V1 LLArEHARVEST.OR6 i I 'ft I Midpeninsula Regional ai For Immediate Release � � I Open Space District � t Date: Dec. 15,2010 Contact: Leigh Ann Gessner, 650.691.1200 x566 Thirteen acres in Skyline Ridge Open Space Preserve restored Los Altos, California [Dec. 15, 20101 —A multi-year project by the Midpeninsula Regional Open Space District to restore 13 acres formerly planted with Christmas trees within the 2,143-acre Skyline Ridge Open Space Preserve has been completed. The Open Space District is a public agency whose mission is to preserve land as open space, protect and restore the natural environment and provide for public education and enjoyment. The goal of the restoration project is to keep sediment from eroding into nearby Horseshoe Lake, an important water source for wildlife and potential habitat for threatened and endangered species like the California red- j legged frog and the San Francisco garter snake. The U.S. Fish and Wildlife Service partnered with the Open Space District on the project to enhance habitat for these and other species. Horseshoe Lake is also enjoyed by the many visitors to the Skyline Ridge Open Space Preserve, as it is surrounded by the "easy- access"Horseshoe Lake Trail, also part of the Bay Area Ridge Trail. The 13-acre restored area was originally part of the adjacent Skyline Tree Farm, a family-owned business which began in 1958 and continues to operate on 63 acres through a lease agreement with the Open Space District. The restoration work began in 2003 and was recently completed by District staff, community volunteers and several California Conservation Corps crews. Parts of the 13-acre restored area were re-graded for better drainage and the area was replanted with thousands of native plants. Native grass and wildflower seeds painstakingly gathered in the Open Space District's nearby Russian Ridge Open Space Preserve were spread on the site, and hundreds of acorns gathered from the surrounding forest were planted and will eventually grow into four different species of oak trees. Hundreds of other native plants and shrubs, including toyon, madrone, coffeeberry and sticky monkey flower,were also planted. The restoration ensures Horseshoe Lake and the immediate surrounding area will remain a viable water source and habitat for wildlife as well as a scenic destination for visitors to the Skyline Ridge Open Space Preserve. The adjacent Skyline Tree Farm will continue to operate as well. Future generations on their way to cut down their Christmas tree at the tree farm will pass by Horseshoe Lake and see a healthy and thriving native oak woodland surrounding it. Created by voters in 1972, the Midpeninsula Regional Open Space District has successfully protected and managed more than 59,000 acres of open"space. The public enjoys the District's diverse and beautiful preserves 365 days a year. The District is an independent, non-enterprise, California special district whose mission is to acquire and preserve a regional greenbelt of open space land in perpetuity, protect and restore the natural environment, and provide opportunities for ecologically sensitive public enjoyment and education. www.openspace.org. I i GENERAL MANAGER Stephen l Anbors Regional 0penSpace ( 10irlpeninSUla Regional Open Space District ( BOARD OF DIRECTORS Pete Siemens Yoriko Kishn-loto Jed Cyr C,rt Riflie Nonette Hanko Larry Hassett Cecily Harris December 15, 2010 Planning Commissioners Town of Portola Valley 765 Portola Road Portola Valley, CA 94028 Re: Conditional Use Permit Application X7D-169 for Additional Floor Area and Impervious Surface Area on a 229-acre parcel, located at 555 Portola Road, Spring Ridge LLC(Neely/Myers) Dear Commissioners: On behalf of Midpeninsula Regional Open Space District(District), I would like to submit the following comments regarding the proposed new Conditional Use Permit (CUP)amendment for the property at 555 Portola Road, located adjacent to Windy Hill Open Space Preserve. This project consists of the proposed construction of a greenhouse, cabana, guest house, barn, and agricultural building, for a total of 22,780 square feet of floor area and 69,605 square feet of impervious surface area on the property. The District owns and manages approximately 58,000 acres of public open space land on the San Francisco Bay peninsula, including Windy Hill Open Space Preserve, which is approximately 1,300 acres and located immediately adjacent to the proposed project site. As a neighbor of the project site who is concerned about aesthetic and natural resource impacts, as well as any direct and indirect impacts to the visitor trail use experience at our Preserves that may result from new development, we respectfully submit the following comments for the Planning Commission's consideration. Overall, we support Town staff's recommendations to the planning commission laid out in the report dated December 8, 2010. We agree that the proposed cabana and greenhouse buildings appear consistent with the Town's general plan, and they are designed to both minimize their potential impact on the environment and on the visitor experience at Windy Hill OSP. However, we believe that the proposed guest house, horse barn, and agricultural building, with their undetermined timelines for implementation, should not be approved at this time. In addition, we remain concerned that the proposed agricultural building in the meadow is inconsistent with the open space element of the Town's General Plan and would adversely affect the visitor experience at Windy Hill OSP. Agricultural Building in Meadow Area The District has a number of concerns with the proposed agricultural building based on its size and location. The agricultural building is proposed to be built in the meadow adjacent to Portola Road and the parking area of Windy Hill OSP. The Town's General Plan designates this area as the "Meadow Preserve" and states that it "should be kept largely open, existing character preserved, and present agricultural uses maintained." Construction of this structure, accompanying roads, and impervious surface area appears to be inconsistent with Town policy and the intent of the scenic meadow. The potential orchard or vineyard in the meadow as shown in the Applicant's plans, while agricultural, would also pose a significant change to the character of the open grassland meadow. In addition, the agricultural building lies in the San Andreas Fault setback zone. It appears that the necessity for this structure in this location is unclear, as is its future intended use, and we 3Jo Distel Circle Los Altos,CA 94022, 6So 691 noo I 65o 691_o,,RS I wovw openspace Of ill ask the Planning Commission not to approve this development in the fault setback zone without analyzing other potential locations on the property. The latest version of the proposed plans shows access to the building from the secondary access route at the north of the property. This revision allows a lesser impact to the meadow from new road construction, and we request that the amount of disturbance to the meadow from roads be minimized. However, if the Town does approve the CUP amendment for this structure, we request that the Town clearly state allowed uses and restrictions for this access road in the CUP amendment. Since the proposed agricultural building and surrounding landscape uses— including hay to be used on the property's vineyards as well as, potentially, more vineyards in the meadow—would contribute to the wine- making operations on the property, we question whether this aspect of the proposal would be more appropriately considered as an amendment to the applicant's existing winery use CUP, rather than in this CUP, which is more focused on residential use. In addition, the District is concerned that the establishment of a new structure and roads in an undisturbed meadow area may lead to increased use and development of the meadow in the future. Therefore, we ask the Planning Commission to develop strict restrictions to limit such a change or increase in use. Widely-Spaced Property Development In total, this proposed CUP amendment amounts to a substantial increase in development that is widely dispersed over the 229-acre property. Spreading structures throughout the property increases the total area of ground disturbance since each structure is likely to require or include landscaping, access roads, and utility lines. As such, the potential impact on the property is large. The District requests that the Planning Commission encourage clustering structures in already developed areas as much as feasible and appropriate. Project Timeline and limits on Future Use and Development We share Town staf's concerns that such an open-ended development proposal, with no clear timeline for implementation, would improperly restrict the actions of future Town Planning Commissions. If the Planning Commission does approve the current proposal, it should include strict restrictions on future development and use of the property as part of this CUP. For example, the Planning Commission may consider placing a conservation easement on the remainder of the property that is not developed as part of this CUP. This would ou d ensure the reservation of theproperty's environmental and aesthetic values especially given its P p Y connectivity to a large, protected public open space preserve and its scenic views as seen from many other vantage points within the Town of Portola Valley. We appreciate the opportunity to review this project and thank you for your time in reviewing this letter. If you have any questions regarding this letter, please contact Erica Simmons, Open Space Planner, at 650 691- 1200. Sincerely, � Ana Ruiz,AICP Planning Manager AR/es/jb cc: Leslie Lambert, Planning Manager, Town of Portola Valley Architectural and Site Control Committee Members, Town of Portola Valley Stephen E. Abbors, General Manager, MROSD MROSD Board of Directors 2 t V ' Mid peninsula Regional ® ' I Open Space District r CLOSING MEMORANDUM To: Stephen E. Abbors, General Manage From: lean Chung, Rcal Property Administrative Assistant Date: December 10, 2010 Subject: Candee, Khan, Lucas, Webb Families Property Addition, Redwood Park Subdivision area of'Purisilna Creek Redwoods Open Space Preserve The General Manager signed Certificates of Acceptance on December 6, 2010 for the Candee, Khan, Lucas, and Webb Gift parcels totaling 0.53-acres based upon the determination that acceptance of this low value property or gift is in accordance with the District Rules of Procedure. The grant deeds were recorded on December 9, 2010 and title to and possession of the property have passed to the District. In accordance with the District Use and Management Planning policy the Preliminary Use and Management Plan was approved by the General Manager on December 6, 2010. Recordation marks the final adoption of the Preliminary Use and Management Plan. The following chart presents dedication and acquisition details for this property: DEDICATION&ACQUISITION INFORMATION Preserve Ownership Status: Board Approval Date& & County Grantor Acres (Fee,Easement,Lease, Resolution Number or Area & Mgmt Agreement) General Manager A.P.N. Approval Date San Mateo 067-094-040 Candee 0.06 067-102-080 Khan 0.17 Purisima Creek 067-098-100 Khan 0.18 Fee General Manager Redwoods 067-096-070 Lucas 0.06 December 6,2010 067-122-180 Webb 0.06 Total 0.53 Mgmt.Status: Dedication Date Closing Date (Open,Closed,CMU, & Type Purchase Price GIS Code or Other) Status(Intended or Withheld December 9,2010 Closed Withheld Gift $12,835.00 2124,2123,2125,&2129 Misc.Notes: Attachments: Acceptance of Low Value Interest in Real Property by General Manager Area Map Detail Map cc: Board of Directors Administration Legal Planning Accounting GIS Coordinator Operations& Field Offices Public AtTairs 3EM Mid peninsula Regional • ' I Open Space District ACCEPTANCE OF LOW VALUE INTEREST IN REAL PROPERTY Property Name: Candee, Khan, Lucas, and Webb Gift Parcels Property Loc ation & APN: The 0.06-acre Candee 0.35-acre Khan 0.06-acre Lucas and 0.06- p Y > acre Webb "Redwood Park" Subdivision parcels, approximately 0.75 miles west of Skyline Blvd., (San Mateo County APNs 067-094-040, 067-102-080, 067-098-100, 067-096-070, and 067-122-100) Preserve: Purisima Creek Redwoods Open Space Preserve Date: December 6, 2010 REAL PROPERTY MANAGER'S RECOMMENDATION(S) 1. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act (CEQA) as set out in this Memorandum. 2. Accept the gift of the Candee, Khan, Lucas, and Webb "Redwood Park" parcels under the General Manager's authority. 3. Adopt the Preliminary Use and Management Plan as set forth in the attached Staff Memorandum and name the property as an addition to Purisima Creek Redwoods Open Space Preserve. DISCUSSION The Candee, Khan, Lucas, and Webb families have offered the above listed property to the Midpeninsula Regional Open Space (District) as a gi 11. It is recommended that this property be accepted by the District under General Manager's authority in accordance with the District's Rules of Procedure, Section 2.60 (2) as amended on October 8, 2003 (see Report R-03-103). On May 13, 2009, the District Board of Directors adopted amendments to the Open Space Use and Management Planning Policy (see Report R-09-61). Section I includes the following statement: "When the General Manager is authorized to accept a gift of or acquire low value real property, the General Manager is also authorized to approve the Preliminary Use and Management Plan for the property. The Board of Directors shall be "Redwood Park" Gift AD ob Page 2 notified in writing of any Preliminary Use and Management Plan so approved at the next regular Board meeting following the acquisition." Property Description The gift properties consist of five assessor parcels with eight undeveloped lots totaling 0.53 acres within the Redwood Park "paper" subdivision, which is located in an unincorporated area of San Mateo County. The properties are located in the Kings Mountain area of the Santa Cruz Mountains. The primary access is off Skyline Boulevard and Ridge Road to the west. The land is surrounded by existing District land with a few neighboring private parcels. There are no improvements on the properties. USE AND MANAGEMENT Planning Considerations The properties are zoned Resource Management (RM) with a potential slope density credit of seven. Preliminary Use and Management Plan (Next Steps) The Preliminary Use and Management Plan will take effect at the close of escrow and remain effective until the Plan is amended or a Comprehensive Use and Management Plan or Master Plan is approved for Purisima Creek Redwoods Open Space Preserve. The Preliminary Use and Management Plan represent a status quo approach to management. The property will be maintained in its current condition, with no changes anticipated. If changes to land use or the physical environment are proposed in the future, the plan would be subject to further environmental review and public input. Public Access: Closed to the public. Signs and Site Install Preserve boundary signs where appropriate Security: Structures and None Improvements: Resource Conduct interim invasive plant and animal management activities consistent Management: with the District's policies and practices. Agricultural None Resources: Patrol: Routinely patrol the property Wildfire Fuel None Management: Roads and None Trails: Site Safety No known safety hazards exist on the site. Inspection: NaYne: Name the property as an addition to Purisima Creek Redwoods Open Space Preserve. Dedication: I Withhold dedication at this time. -Redwood Park" Gift Par4 Page 3 CEQA COMPLIANCE Project Description The project consists of the acquisition of approximately 0.53 acres of land within the Redwood Park paper subdivision as an addition to the Purisima Creek Redwoods Open Space Preserve, and the adoption of a Preliminary Use and Management Plan for the property. The land will be permanently preserved as open space and maintained in a natural condition. CEQA Determination The District concludes that this project will not have a significant effect on the environment. It is categorically exempt from CEQA (California Environmental Quality Act) under Article 19, Sections 15301, 15316, 15317, 15325, and 15061(b)(3) of the CEQA Guidelines as follows: Section 15316 exempts the acquisition of land in order to create parks if the site is in a natural condition and the management plan proposes to keep the area in a natural condition. The Preliminary Use and Management Plan specify the property will be operated and maintained in a natural condition and there will be no expansion of use. The property will be closed to the public. Section 15317 exempts the acceptance of fee interests in order to maintain the open space character of an area. The District will acquire fee interest and maintain the open space character of the area. No development is proposed as part of this project. Section 15325 exempts transfers of ownership of interests in land in order to preserve open space. This acquisition will transfer fee ownership to the District and ensure it will be preserved as public open space by incorporating it into the Redwood Park Area of Purisima Creek Redwoods Open Space Preserve. The project qualifies under all three sections. The project is also exempt under Section 15061(a)(3), as there is no possibility the actions may have a significant effect on the environment. TERMS & CONDITIONS The current owners propose to gift the property to the District at no cost. Property transfer will become effective upon acceptance of Gift Deed and recordation of said Deed. BUDGET CONSIDERATIONS The acceptance of the Candee, Khan, Lucas, and Webb Gift property gifts and inclusion of the property into Purisima Creek Redwoods Open Space Preserve is expected to have a nominal impact on the District's operating budget. The District will pay the current property taxes totaling $99.62 (for the Candee property) and then cancel San Mateo County property taxes immediately after assuming ownership of all of the gift properties. "Redwood Park" Gift A# to Page 4 PUBLIC NOTICE Since no board action is being taken, this is not subject to the Brown Act. NEXT STEPS The District's Operations Department will manage the former Candce, Khan, Lucas, and Webb properties as an addition to the Purisima Creek Redwoods Open Space Preserve, in accordance with the Preliminary Use and Management Plan. Attachments: Area Map (Exhibit A) Detail Map (Exhibit B) Prepared by: Jean Chung, Real Property Administrative Assistant Contact person: Michael Williams, Real Property Manager (Optional) Graphics prepared by: Zachary Alexander, Planning Technician Real Property Manager's Recommendations Accepted by: Stephe^ Abbors, General Manager Date cc: Board of Directors Redwood Park Subdivision Purisima Creek Redwoods Open Space Preserve Redwood Park Subdivision • AF =� E • ,• f L - f a' of .. o n d m Y kings Q ,r m K m 0 a MROSD Other Open Space a Partial MROSD ownership Private s a` Exhibit A: Area Map e o 0.25 0.5 , mrbg Produced by Midpeninsula Regional Open Space District,October 2010 Redwood Park Subdivision - Purisima Creek Redwood Open Space Preserve - Parcels of Interest Khan Parcel N - MROSD (067-102-080) <2 Private lot Other Public Open Space 0 onions San Mateo Co Dedication Bounfj �R W 9 J _ E �O O ` _ Lucas Parcel Khan Parcel d m (067-096-070) Dedication a (067-098-100) Boundary i WILLOW (Set by San Mateo County) ' o a r O , � `m Q�0 ♦♦ 0 ♦� obo UE -" 3 Webb Parcel � o�� RIDGE ROAD Candee Parcel FILBERT (067-122-180) ��■ BERT AVENUE (067-094-040) ► 1 - YANZAN RA A HO MAAITA AVENUE �MA - I 0_ N - O a` f9 0- Exhibit B: Detail 0 375 750 1,500 Produced by Midpeninsula Regional Open Space District, December 2010 e Feet 1 Redwood Park Subdivision - Purisima Creek Redwood Open Space Preserve f , Candee Parcel (067-094-040) - Candee Parcel N -MROSD Private� uoia4 Ro 2� Other Public Open Space ,- titit 101 San Mateo Co Dedication Boundary D L: �MAR _ �L E Dedication Boundary -- F (Set by San Mateo County) DW o r� I Oy a o ' , i ,-J }K o tp o E IM i O is -RIDGE n01�D E - C ` ��- 14 s a a Exhibit B: Detail 0 375 750 soo Produced by Midpeninsula Regional Open Space District,October 2010 e Feet i +71 Midpeninsula Regional ` Open Space District 1 CLOSING MEMORANDUM To: Stephen E. Abbors, General Manager From: Michael Reeves, Real Property Specialist M� Date: January 3, 2011 Subject: Price Property Addition, Cathedral Oaks Area of Sierra Azul Open Space Preserve Escrow closed for the subject transaction on December 30, 2010, and title to and possession of this 24- acre parcel passed to the District. I am not aware of any use and management concerns that were not addressed in the staff report to the Board. In accordance with the Public Notification Policy, neighbors to the property were notified of this purchase. As there were no comments made by any of the neighbors or members of the public that might require amendments, close of escrow marks the final adoption of the Preliminary Use and Management Plan, approved by the Board of Directors at its meeting of December 8, 2010. The following chart presents dedication and acquisition details for this property: DEDICATION&ACQUISITION INFORMATION Preserve Ownership Status: Board Approval Date& & County Grantor Acres (Fee,Easement,Lease, Resolution Number or Area & Agreement)M mt A General Manager A.P.N. g g ) Approval Date Sierra Azul Santa Clara Karen Price 2400 Fee December 8,2010 Cathedral Oaks - -5.G2 31 0 O1 . Resolution No. 10- 1 Mg mt.Status: Dedication Date Closing Date (Open,Closed,CMU, & Purchase Price GIS Code or Other Status (Intended or T e Withheld) yp December 30,2010 Closed Withheld Cash $I50,000 1854 Misc.Notes: 1. Seller has up to 120 days following close of escrow(until April 29,2011)to remove pallets of paving stones. Seller is to notify District at least three days prior to bringing equipment onto property to remove stones to allow Operations staff to determine if the ground is sufficiently dry and conditions are suitable for bringing in equipment. 2. The ortable story a shed left b seller will be removed for reuse by the Foothills Field Office. cc: Board of Directors GIS Coordinator Accounting Public Affairs Manager Management Analyst Public Affairs Administrative Assistant Operations Manager—See Item I Misc Notes Senior Real Property Planner Field Offices(SFO&FFO)—See Items I &2 Misc Notes Real Property Administrative Assistant Planning Manager Legal Administrative Assistant Sierra Azul S -P A Mt.El Sombroso Aid Kennedy-Limekiln Area 2999 `rq da S 4 a er n9 0- i a Weav - Sierra Azul Mt.Thayer 3483 9^ �Om P den o Mt. Umunhum Area Price Property R0 ov, Mt. Umunhu Ro 3486 San Jose Water Company Ralph's Mountain 1 2776 m� San Jose Water // Company �11 Gig n n° 40 w, Exhibit A: Price Property Location Midpeninsula Regional � Open Space District - MROSD Conservation or Agricultural November 2010 l Easement , Miles Watershed Land 0 0.25 0.5 1 lk Midpeninsula Regional Open Space District CLOSING MEMORANDUM To: Stephen E. Abbors, GeneroManager From: Michael C. Williams, Real Property Manager Date: January 3, 2011 Subject: Eagle View LLC, a California Limited Liability Company Property Addition, Cathedral Oaks Area of Sierra AZlll Open Space Preserve Escrow closed for the subject transaction on December 28, 2010, and title to and possession of this 80- acre parcel passed to the District. I am not aware of any use and management concerns that were not addressed in the staff report to the Board. In accordance with the Public Notification Policy, neighbors to the property were notified of this purchase. As there were no comments made by any of the neighbors or members of the public that might require amendments, close of escrow marks the final adoption of the Preliminary m Use and Manageent b Plan, approved by the Board of Directors at its meeting of December 8, 2010. The following chart presents dedication and acquisition details for this property: DEDICATION&ACQUISITION INFORMATION Preserve Ownership Status: Board Approval Date& & Count Resolution Number or Y Grantor Gator Acr es es Fee Ea sement,Le ase,ease, & General Manager Area Mgmt Agreement) A.P.N. Approval Date Sierra Azul Santa Clara Eagle View LLC 80.00 Fee December 8,2010 Cathedral Oaks _558-26-005 1049 Mgmt.Status: Dedication Date t Closing Date (Open,Closed,CMU, & Purchase Price GIS Code or Other Status(Intended or ) Type ype December 28,2010 Closed Withheld Cash 250,000 1866 Misc.Notes: The Eagle View property was purchased on a bargain sale basis. cc: Board of Directors GIS Coordinator Accounting Public Affairs Manager Management Analyst Public Affairs Administrative Assistant Operations Manager Senior Real Property Planner Field Offices(SFO&FFO) Real Property Administrative Assistant Planning Manager Legal Administrative Assistant Eagle View Property jaw 80 Acres / • Sierra Azut OSP .. .. Cathedral Oaks Area Ralph's �44r Mountain - •r 2716'L--� I I II 11 11 / //f111 �Il - 11�Y Sierra Azul Sierra AzL Cathedral Oaks Area Attachment A: Proposed Addition of Eagle View Property, Midpeninsuta Regional Cathedral Oaks Area of Sierra Azul OSP Open Space District Proposed Addition Other Protected Open Space Nonprofit Land November 2010 Watershed Land or Park Lands . MROSG Conservation or Agricultural "Ides • . Other Public Agency ® g e Easement 0 0. 25 0.25 Midpeninsula Regional ' Open Space District CLOSING MEMORANDUNI To: Stephen E. Abbprs, General Manager /^rk C ��Proper From: Michael C. Williams, anager Date: January 3, 2011 Subject: License and Management Agreement for the Silva Property with Peninsula Open Space Trust(POST)with Property Addition, Russian Ridge Open Space Preserve A License and Management Agreement was entered into on December 17, 2010 with the Peninsula Open Space Trust on and the District assumed management responsibility for this 97.5-acre parcel for a one- year term. I am not aware of any use and management concerns that were not addressed in the December 8, 2010 staff report to the Board. In accordance with the Public Notification Policy, neighbors to the property were notified of this proposed management agreement. As there were no comments made by any of the neighbors or members of the public that might require amendments, close of escrow marks the final adoption of the Preliminary Use and Management Plan, approved by the Board of Directors at its meeting of December 8. 2010. The following chart presents dedication and acquisition details for this property: DEDICATION&ACQUISITION INFORMATION _ Preserve Ownership Status: Board Approval Date& Resolution Number or & County Grantor Acres (Fee,Easement,Lease, Area & Mgmt Agreement) General Manager A.P.N. Approval Date San Mateo County Management December 8,2010 Russian Ridge 080-380-030 POST(Silva) 97.5 Agreement 10-48 N1gmt.Status: Dedication Date Closing Date (Open,Closed,CMU, ` Purchase Price GIS Code or Other Status(Intended or Withheld) Type N/A Closed,except upper Withheld N/A N/A 1656 driveway is open Misc.Notes: 1. POST took title to the subject property on December 17,2010 which is the effective date of the License and Management Agreement with POST. 2. License Agreement provides for rental of the private rental residence under the General Manager's authority. 3. While in POST's ownership,District is pursuing a$500,000 purchase grant from the California Coastal Conservancy. 4. Operations,Public Affairs and Planning—The trail segment between the Mindego Ridge Trail and Alpine Road will be open for public access in accordance with the Preliminary Use and Management Plan(see Board Report R-10-147 dated 12/08/10). South Skyline brochure needs to be revised and additional signs provided onsite. 5. Accounting and Legal—Structures Insurance Value. Residence($275,000),Garage($25,000)and Barn $15,000) Trarl ,• c Area R u s s i a n 9 Bore!Hill sky/; r R i d g e °lra, z�a °a. c oA Al Pine Rd' Mindego o , 0r: rr:,® Ranch skyrne Field Office Mindego Hill yQ r I gad 0 p I d 9� SlIva Property Skyline Ridge a � a 0 CL 0 Q o r CL of _ I P, Roed LLI �I Proposed Silva Property Purchase Midpeninsula Regional i' Q Silva Property LB Parking Area . Potential Parking Area Open Space District August2010 j WROSD 0 Roadside Parking c e'I • 00 500 1,u.)) 2 CI l Midpeninsula Regional Open Space District To: Board of Directors From: Stephen E. Abbors Date: January 12, 2011 Re: Late FYIs ail II i I Michelle Radcliffe From: lisabeard1234@hotmail.com Sent: Monday, January 10, 2011 10:10 PM To: BOARD; Clerk; Vicky Gou; General Information Subject: 01/10/2011 - lisabeard1234@hotmail.com -Contact Board First Name: Lisa Last Name: Beard Email Address: lisabeard1234@hotmail.com Ward / Location: 274 Solana Drive, Los Altos Comments: Greetings! I am a long-time volunteer at Hidden Villa, and have helped to organize two educational workshops for the end of January addressing the devastating decline of our oak populations on Hidden Villa land (which neighbors some Midpeninsula land)-- it will include a lecture and a demonstration of some ecological sound techniques of supporting oak health. In envisioning this event, it was a deep hope that some key players from MROSD would come to the event because of the breadth of land that you manage and its major oak populations. I would love to invite you! Also, if there is any way you could share this announcement, I'd be grateful. I am happy to answer any questions about the event. Thank you, Lisa Beard Below is the announcement: An Ecological Approach to Native Oak Care Hidden Villa invites you to a demonstration of an experimental non-toxic method to re- mineralize soils and preserve the health of oak trees. Don't miss this important presentation. Thursday, January 27 - Professional session (CEUs available) Saturday, January 29 - Community/Public session The causes and treatment of Sudden Oak Death are controversial and there is currently no cure. Dr. Lee Klinger will demonstrate a soil-focused replenishment method of tree care that uses common agricultural minerals to promote healthy, natural forest conditions. This method mimics the effects that periodic forest fires would have had in replenishing soil minerals. Healthier soil builds healthier trees! Dr. Klinger is an independent scientist and consultant with over thirty years of experience in the environmental sciences at major institutions in the US, UK, and China. http://suddenoaklifeorg.wordpress.com/ Register now at http://hiddenvilla.org/calendar9.php or call (650) 949-9704 for additional information. 1 -- Workshops -- Professional Session: For arborisfs, property managers, environmental agency professionals, government workers Thursday, January 27, 2011 10:30 am to 2:00 pm $60 per person (fee includes morning coffee break and lunch) Community Session: For gardeners, landowners, general public Saturday, January 29, 2011 1 :00 - 4:00 pm $30 per person; $15 per student / limited income Maggie Shields Community Programs Manager Hidden Villa 26870 Moody Rd. Los Altos Hills, CA 94022 Phone: 650-949-9704 Fax: 650-948-4159 communityprograms@hiddenvilla.org 2