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20010101 - Agenda Packet - Board of Directors (BOD) (21)
d • Midpeninsula Regional • Open Space District Meeting 10-38 REGULAR MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 330 Distel Circle Los Altos,California Wednesday, December 8, 2010 REGULAR MEETING OF TilE MIDPENINSUI-A REGIONAL OPEN SPACE DISTRICT BEGINS M-7:00 P.M. AGENDA REGULAR MEETING 7:00* REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINStJI,A REGIONAL,OPEN SPACE DISTRICT— PUBLIC SESSION ROLL CAM, ORAL,COMMUNICATIONS—PUBLIC ADOPTION OF AGENDA INTRODUCTION OF NEW DISTRICT STAFF—KATE DRAVSON 7:05* CONSENT CALENDAR 1. Approve Minutes of the Regular and Special Board Meetings—October 27,2010,November 10,2010, and November 15, 2010 2. Approve Revised Claims Report 3, Approve Written Communications—C. Dremarm and F. Glover 7:10* BOARD BUSINESS 4. FY201 0-11 Midyear Budget and Action Plan Changes—M. Foster and L. Tottori 5, Approve the purchase of the Silva property as an addition to the Russian Ridge Open Space Preserve, located at 5755 Alpine Road, La Honda,California(San Mateo County Assessor's Parcel Number 080-380- 030); Assignment of Purchase Agreement for the Silva et al. Property to Peninsula Open Space Trust (POST); Approval of a License and Management Agreement; Adopt the Preliminary Use and Management Plan; and Approve a Categorical Exemption in Accordance with the California Environmental Quality Act— M. Williams 7:10* BOARD BUSINESS(CONTINUED) 6. Approve the purchase of the Eagle View LLC property as an addition to the Cathedral Oaks Area of Sierra Azul Open Space Preserve, located on the steep west facing hillside above Los Gatos Creek(Santa Clara County Assessor's Parcel Number 558-26-005); Adopt the Preliminary Use and Management Plan; and Approve a Categorical Exemption in Accordance with the California Environmental Quality Act—E. Cuzick 7. Approve the purchase of the Price property as an addition to the Cathedral Oaks Area of Sierra Azul Open Space Preserve, located on Loma Almaden Road near its junction with the end of Soda Springs Road in unincorporated Santa Clara County(Assessor's Parcel Number 562-31-001); Adopt the Preliminary Use and Management Plan; and Approve a Categorical Exemption in accordance with the California Environmental Quality Act—M. Reeves ntain View and Midpeninsula Regional Open Space 8. Approval of Agreement between the City of MOIL District for the Operation of Deer Hollow Farm and Determine that the Recommended Actions are Exempt from the California Environmental Quality Act(CEQA)—D. Sanguinetti 9. Annual Meeting p of and Report to Shareholders of Guadalupe Land Company as Owners of Property County Assessor's v Santa Cl ara Cou Adjacent to the Mount Umunhum Area of Sierra Azul Open Space Preserve( y _ _ Accept the An nual Report and the Chief 12-001 and 575 12 013 • Acc 4 75 p Parcel Numbers 575 1 1 00 , 5 ) P Financial Officer's Report to Shareholders of Guadalupe Land Company; and Appoint the Directors of the Guadalupe Land Company—M. Williams INFORMATIONAL REPORTS—Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for factual information; request staff to report back to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. A. Committee Reports B. Staff Reports C. Director Reports ADJOURNMENT *Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order. TOADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each item is considered by the Board oj'' Directors. You may address the Board concerning other matters during Oral Communications. Each speaker will ordinarily be limited to three minutes.Alternately,you may comment to the Board by a written communication, which the Board appreciates. Consent Calendar:All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. In compliance with the Americans with Disabilities Act,if you need assistance to participate in this meeting,please contact the District Clerk at(650)691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members less than 72 hours prior to the meeting,will be available for public inspection at the District's Administrative Office located at 330 Distel Circle,Los Altos,California 94022. CERTIFICATION OF POSTING OF AGENDA I,Michelle Radcliffe,District Clerk for the Midpeninsula Regional Open Space District(MROSD),declare that the foregoing agenda for the Regular Meeting of the MROSD Board of Directors and the Regular Meeting of the District Financing Authority was posted and available for review on December 3,2010,at the Administrative Offices of MROSD,330 Distel Circle,Los Altos California,94022. The agenda is also available on the District's web site at h�l-.1/wwWAA)>ens acc,org. Signed this 3`d day of December,at Los Altos,California. District Clerk December 3,2010 Claims No. 10-24 Meeting 10-38 Date 12/08/2010 Midpeninsula Regional Open Space District # Amount Name Description 14012 $245,000.00 ## North American Title Company Land Acquisition-Eagle View LLC 14013 $145,000.00 ## North American Title Company Land Acquisition-Price Property 14014 $11,707.63 Patsons Media Group Printing Services-Brochures For Sharing The Trails&Dog Access Guidelines/Winter Newsletter! 14015 $10,881.50 David J. Powers&Associates Consultant Services To Complete CEQA Review For Cooley Landing Project 14016 $7,249.82 Page&Turnbull Architectural&Engineering Services-Folger House Remodel 14017 $6,810.01 LFR Levine Fricke Engineer&Design Services-ECDM Staging Area Project 14018 $6,403.63 Tannerhecht Architecture Architecture Services For The SFO Remodel&Shop Building Project 14019 $5,787,50 Jakaby Engineering Bridge Design&Engineering-Thornewood 14020 $5,480.00 Macro Corporation Project Management Services-Implementation Of District's New Radio System 14021 $5,429,44 *1 First National Bank Field Supplies/Check Valve For Water Truck/Safety Glasses/ Winch Equipment/Materials For Fencing Project At Pulgas Ridge /Roll Cloth For FFO Equipment Shed/Deposit For Purisima Creek Replacement Sign Board/Dynamometer&Case/Tire Disposal/ 14022 $5,000.00 *2 North American Title Company Deposit-Land Acquisition 14023 $4,787.50 Mayne Tree Expert Company Spraying Trees With Agri-Fos At RSA&ECDM 14024 $4,525.18 *3 Graniterock Base Rock For Skyline Ridge Parking Lot&Monte Bello Road 14025 $4,201.37 Mike Tobar Excavation Cleanup-Powell Property 14026 $4,185.25 Pavement Engineering Roadway Planning Assessment-Mt. Umunhum Road 14027 $4,177.00 Jakaby Engineering Engineering Services-Design&Oversight Of Methuselah Bridge And Initial Evaluation 14028 $4,129.47 *4 U.S. Postmaster Postage-Winter Newsletter 14029 $4,088.00 California Special Districts Association Annual Membership Dues 14030 $3,562.50 Timothy C. Best,CEG Engineering Geology Services-Thornewood Public Access Project 14031 $3,290.64 Priority 1 Public Safety Equipment Outfit Patrol Truck With Code 3 Equipment/Convert Patrol Truck To Maintenance Truck 1 Emergency Strobes Repair 14032 $2,962.56 Sol's Mobile Service Vehicle Repairs&Service 14033 $2,498.07 Sharp Sharp Copy Lease&Copies For FFO, SFO&AO 14034 $2,280.00 California Conservation Corps Thistle Control At Mindego Ranch 14035 $2,279.15 San Mateo County Planning&Building Permit For Dyer Garage Department 14036 $2,194.20 The Bank Of New York Mellon Note Paying Agent Fees-2005 Refunding Notes 14037 $2,000.00 Hohbach-Lewin Structural Engineers Annex Structural Analysis 14038 $1,748.04 Northgate Environmental Management Environmental Consulting Services-Review U.S.Army Corps Of Engineers Work At Mt. Umunhum 14039 $1,654.70 The Sign Shop Logos For Patrol&Maintenance Trucks 14040 $1,586.53 Pape' Machinery Rental Equipment-Dozer For Roadwork&Repairs At Bear Creek Redwoods 14041 $1,553.21 *1 First National Bank Business Related Meals- Management Team Meeting/Fire Management Workshop/Site Planning Kick-off Event&Other Mt. Umunhum Meetings/Strategic Planning Workshop/Board Meeting 14042 $1,457.15 Rich Voss Trucking Rock Delivery-Skyline Ridge 14043 $1,385.67 *1 First National Bank Event Supplies&Expenses-Bridle Trail Event Catering& Supplies/Mt. Umunhum Public Meeting Supplies 14044 $1,325.00 Examinetics Annual Audiograms&Hearing Conservation 14045 $1,269.99 *1 First National Bank Advertising/Subscriptions/Books-Survey Monkey Monthly Subscription/Advertisement in San Jose Mercury,Los Gatos Weekly&Almaden Times For Mt. Umunhum Public Meeting/ AutoCAD Annual Subscription Page 1 of 4 Claims No. 10-24 Meeting 10-38 Date 12/08/2010 Midpeninsula Regional Open Space District # Amount Name Description 14046 $1,197,52 Direct Marketing Solutions Mail House Services 14047 $1,192.74 Grainger Shelving For FFO Shop 14048 $1,090.32 Redwood General Tire Company Tires 14049 $1,039.70 PT Armor Uniform Expenses 14050 $1,000.00 Neopost Replenish Postage In Postage Machine 14051 $1,000.00 '5 North American Title Company Deposit-Land Acquisition 14052 $961.66 Design Concepts Graphic Design Services-Mt. Umunhum Postcards 14053 $896.30 "6 Commuter Check Services Commuter Check Program-Transit Passes 14054 $877.50 Bill's Towing&Recovery Towing Services 14055 $840.17 '1 First National Bank 30-Day Vehicle Rental Needed For Pond Project 14056 $787.00 American Tower Corporation Coyote Peak-Dispatch Tower Rent 14057 $765.75 '1 First National Bank Office Supplies/Calendar Refill For Day Runner/Storage Bins For Annex/Card Scanner/Ink For Plotter/Breakroom Supplies! Ergonomic Supply 14058 $755.86 Royal Brass Parts For Fire Pumper 14059 $735.33 PG&E SFO-Well Pump/Skyline Ranger Station/Pond Intercenter 14060 $715,00 Normal Data Consulting Services-Citation Database 14061 $700.00 Hirschbek Tree Surgery Tree Removal At Windy Hill 14062 $700.00 Aaron's Septic Tank Service Pumping Services-Rancho San Antonio&Deer Hollow Farm 14063 $684.17 Tires On The Go Tires&Tire Repair 14064 $678.30 '1 First National Bank Computer Expenses/FFO Internet/Dish Network Service/Email Service Provider For E-mail Blasts/Printer For FFO Temporary Outpost/Web Hosting For MROSD/Wireless Display Unit For Conference Room/Memory For E-mail Server/USB Converter 14065 $668.65 Stevens Creek Chrysler Jeep Dodge Vehicle Repairs&Service 14066 $600.00 '1 First National Bank Conferences&Training-Continuing Education For Qualified Applicator Certificate Renewal/Easement Valuation Course/ Habitat Restoration Workshop 14067 $570.24 '7 AmeriGas Propane-Rental Residences 14068 $500.00 Eflexgroup.com Flexible Spending Account Annual Compliance Base Fee 14069 $470.21 CMK Automotive Vehicle Maintenance&Repairs 14070 $454.48 Acterra Native Plants For Pulgas Ridge 14071 $450.00 Sierra Consulting Preparation Of Pest Control Recommendations For Maintenance Spraying 14072 $423.90 Summit Uniforms Uniform Expenses 14073 $405.53 Metro Mobile Communications Radio Batteries 14074 $400.00 John Roberts Reimbursement For Ferral Cow Removal 14075 $379.35 Cal-Line Equipment Set Of Chipper Knives/Hydrolic Filter 14076 $370.44 Office Depot Office Supplies/Copy Paper/Label Printing Tape/Day Planners /Laptop Cover&Case/Binders/Tab Dividers 14077 $36629 R.E. Borrmann's Steel Company Square Tubing For Rack At FFO 14078 $359.84 Carpenter Rigging Of San Jose Tie Down Chains 14079 $349.00 The Recorder Legal Subscription Renewal 14080 $289.65 Tooland Parts For Milwaukee Drill/Bandsaw Blades 14081 $280.00 Bruce Noble Reimbursement-Slender False Brome Treatment 14082 $274.85 Mallory Company Uniform Expenses 14083 $268.93 `1 First National Bank Uniform Expenses 14084 $245.29 ADT Security Services Alarm Service-SFO 14085 $243,82 Gilroy Motorcycle Center Two Motorcyle Racks 14086 $238.50 Del Rey Building Maintenance Janitorial Supplies-AO 14087 $230.80 Safety Kleen Service Parts For Tank Cleaning 14088 $222.85 RV Cloud Water Tank Repair For Road Projects Page 2 of 4 Claims No. 10-24 Meeting 10-38 Date 12/08/2010 Midpeninsula Regional Open Space District # Amount Name Description 14089 $202.35 Roessler,Cindy Cell Phone/Mileage 14090 $192.22 Highway Technologies Steel Pipes For Signage At Sierra Azul 14091 $190.20 Peninsula Digital Imaging Scans Of Mt. Umunhum Radar Tower Plans 14092 $187.67 Green Waste Garbage Service-SFO 14093 $187.50 Simms Plumbing&Water Equipment Quarterly Water System Maintenance-Rental Residence 14094 $177.34 G&K Services Shop Towel Service-SFO&FFO 14095 $176.00 Santa Clara County Sheriffs Office Fingerprinting Services 14096 $170.00 Cupertino Medical Group Employee Medical Services 14097 $169.09 Pine Cone Lumber Field Supplies-Bolts&Washers 14098 $165,00 Lund, Pearson,McLaughlin Fire Sprinkler System Quarterly Inspection Protection Systems 14099 $156.25 California Water Service Company Water Service-AO 14100 $155.45 Bolle,Ken Reimbursement-Uniform Expenses 14101 $153.00 Palo Alto Medical Foundation Employee Medical Services 14102 $150.00 Department Of Industrial Relations Five Year Compressor Permit-FFO 14103 $148.58 Kwik Key Lock&Safe Company Keys For Patrol Trucks 14104 $139.58 Tadco Supply Janitorial Supplies 14105 $138.60 Ergo Vera Ergonomic Evaluation&Report 14106 $130.00 Bay Area News Group Newspaper Subscription 14107 $129.60 Petrotek Fuel Tank Repair At FFO 14108 $128.90 Cartridge World Toner Cartridge 14109 $125,12 West Payment Center Legal Research Fees 14110 $123.00 Radcliffe,Michelle Reimbursement-Mileage 14111 $120.93 United Site Services Sanitation Services-Thornewood Trail Work 14112 $119.00 Coastal Sierra Internet Service-SFO 14113 $117.69 Verizon Cellular Phone Service 14114 $113.58 Wright, Elizabeth Reimbursement-Uniform Expenses 14115 $110.31 Mission Trail Waste Systems Garbage Service-AO 14116 $110.10 Los Altos Business Machines Folding Machine Repair 14117 $109.87 Staples Office Supplies/Breakroom Supplies 14118 $108.00 Liebert Cassidy Whitmore Legal Services-Personnel 14119 $101.79 FedEx Shipping Charges 14120 $99.62 San Mateo County Office Of The Tax First Property Tax Installment For Redwood Park Collector 14121 $87.77 Danielson, Dennis Reimbursement-Uniform Expense 14122 $86.42 Sterzi, Owen Reimbursement-Computer Supplies 14123 $78.00 Pacific Telemanagement Services Pay Phone-Black Mountain 14124 $71.00 Terminix Pest Control-AO 14125 $68.00 AT&T Long Distance-SFO/Shop Alarm-FFO 14126 $60.00 Newburn,Michael Reimbursement-Cell Phone 14127 $55.72 Reed&Graham Straw Wattles For Bear Creek Erosion Control Project 14128 $53.85 FedEx Office Copies Of RSA Master Plan 14129 $50.00 Santa Clara County Clerk Recorders NOE Filing Fee For Price Purchase Office 14130 $45.00 Jim Davis Automotive Smog Check 14131 $43.00 Allen's Press Clipping Bureau Clipping Service 14132 $39.80 Recognition Specialties Name Badges 14133 $35.99 Lampson Tractor Hydraulic Oil 14134 $28.67 Orlandi Trailer Trailer Supplies 14135 $28.44 Los Altos Hardware Field Supplies 14136 $26.06 California Water Service Company Water Service-Windy Hill Page 3 of 4 I Claims No. 10-24 Meeting 10-38 Date 12/08/2010 Midpeninsula Regional Open Space District # Amount Name Description 14137 $25.09 CSK Auto Vehicle Supplies 14138 $20.00 Gibbons,Stephen Reimbursement-Uniform Expense 14139 $16A1 UPS Shipping Services Total $549,096.21 *1 Urgent check issued 11/08/10 The total amount for First National Bank is$12,791.46 *2 Urgent check issued 11/24/10 *3 Urgent check issued 12/01/10 *4 Urgent check issued 11/17/10 *5 Urgent check issued 11/24/10 *6 Urgent check issued 12/08/10 *7 Urgent check issued 11/24/10 ## In the event agenda item is not approved,this claim will not be processed Page 4 of 4 Midpeninsula Regional Open Space District A F T 17 `7" Meeting 10-29 SPECIAL AND REGULAR MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT October 27, 2010 MINUTES SPECIAL MEETING I. ROLL CALL Members Present: None Members Absent: Pete Siemens, Nonette Hanko, Cecily Harris, Jed Cyr, Curt Riffle, and Larry Hassett Staff Present: None Due to a lack of quorum, District Clerk Michelle Radcliffe adjourned the Special Meeting at 5:00 p.m. to October 27, 2010, at 7:00 p.m. REGULAR MEETING I. ROLL CALL Vice President Hanko called the Regular Meeting to order at 7:00 p.m. Members Present: Jed Cyr, Cecily Harris, Curt Riffle, Pete Siemens and Nonette Hanko Members Absent: Larry Hassett Meeting 10-29 Page 2 Staff Present: General Manager Steve Abbors, Interim Assistant General Counsel James Atencio, Operations Manager David Sanguinetti, Public Affairs Manager Rudy Jurgensen, Planning Manager Ana Ruiz, Real Property Manager Mike Williams, Open Space Planner I Gretchen Lausten, and District Clerk Michelle Radcliffe. 11. ORAL COMMUNICATIONS There were none. 111. ADOPTION OF AGENDA General Manager Steve Abbors recommended that the Agenda Item#7 be deferred to November I Oth and that the meeting be held on the San Mateo coast to be consistent with the letter and spirit of the Coastside Service Plan. Motion: Upon motion by Director Cyr, seconded by Director Siemens, and unanimously passed, the Board atproved the General Manager's recommendation of deferring Agenda Item #7to November IO and holding the November 10"' Board meeting on the San Mateo Coast and adoption of the agenda as amended. (Vote: 5-0-0; Absent: Hassett) III. ADOPTION OF CONSENT CALENDAR Motion: Upon motion by Director Cyr, seconded by Director Siemens, and unanimously passed, the Board approved adoption of the Consent Calendar to approve the Board Minutes dated September 22, 2010 as amended; Approval of FY 2010-11 Annual Claims List; and Revised Claims 10-21. (Vote: 5-0-0; Absent: Hassett) IV. BOARD BUSINESS A. Agenda Item 4—Calling of Two Special Board Meetings for November 15, 2010, and December 9, 2010 (R-10-12 1) Motion: Upon motion by Director Cyr, seconded by Director Riffle, and unanimously passed, the Board approved calling of two Special Board meeting for November 15, 2010, and December 9, 2010. (Vote: 5-0-0; Absent: Hassett) B. Agenda Item 5 —Authorization for Use of New Comparator Benchmark Agencies Recommended by Koff& Associates to Complete the Classification and Compensation Study (R-10-113) Koff& Associates President Katie Kaneko provided a summary of the comparator benchmark agencies for completing the classification and compensation study and explained how they chose the agencies. Ms. Kaneko explained that District employees had the opportunity to comment on the comparator agencies and as a result, the Mountains Recreation and Conservation Authority was included as a comparator agency. Brief discussion ensued. Meeting 10-29 Page 3 Motion: Upon motion by Director Riffle, seconded by Director Cyr, and unanimously passed, the Board approved authorized the use of the new comparator benchmark agencies as recommended by Koff& Associates. (Vote: 5-0-0; Absent: Hassett) C. Agenda Item 6—Approve the Purchase of the Bergman Trust Property as an Addition to the Russian Ridge Open Space Preserve, located at 20000 Skyline Boulevard, Woodside, California (San Mateo County Assessor's Parcel Number 080-330-080); Adopt the Preliminary Use and Management Plan; and Approve a Categorical Exemption in Accordance with the California Environmental Quality Act (CEQA) (R-10-1 15) Real Property Manager Mike Williams introduced property owner Barbie Bergman to the Board and presented an overview of the property. Mr. Williams stated there were several structures on property and explained that Ms. Bergman currently has tenants residing in a few of the structures. He further reported that Ms. Bergman as well as the other tenants will enter into a rental agreement with the District, that they will remain occupants on the property, and that the District will receive $4,000 in rental income. Lastly, Mr. Williams reported that the purchase price of the Bergman property is $1,700,000 and that$850,000 will be paid by cash at close of escrow. He explained that the remaining $850,000 would be financed by a five-year unsecured promissory note at 4% interest, totaling $170,000, and that the total purchase will be $1,870,000. Brief discussion was held on the designated water rights of the property as well as potential historical issues. Director Riffle asked if the District had considered using any of the structures as a ranger residence and Operations Manager David Sanguinetti explained that the location would not be ideal for a ranger residence because it is located off Skyline Boulevard. Mr. Sanguinetti further explained that it is advantageous to have residences located near the road and the Bergman property structures would not be ideal. Public Comment: Barbie Bergman thanked the Board and staff for the acquisition. Motion: Upon motion by Director Riffle, seconded by Director Harris, and unanimously passed, the Board approved the purchase of the Bergman Trust Property as an Addition to the Russian Ridge Open Space Preserve, adopted the Preliminary Use and Management Plan, and approved a Categorical Exemption in Accordance with CEQA. (Vote: 5-0-0; Absent: Hassett) D. Agenda Item 7—Authorization to Amend the Preliminary Use and Management Plans for Lobitos Ridge and Elkus Ranch Uplands Additions to the Purisima Creek Redwoods Open Space Preserve to Incorporate a Rangeland Management Plan for the Lobitos Ridge/Elkus Ranch Uplands Grazing Unit; and Authorization to Approve a Proposed Negative Declaration and Grazing Lease for the Lobitos Ridge/Elkus Ranch Uplands Grazing Unit (R-10-99) Vice President Nonette Hanko noted that that this item was deferred to November 10, 2010, and that the meeting would be held at a Coastal location. Meeting 10-29 Page 4 E. Agenda Item 8 —Award of Contract with Rutherford & Chekene to conduct a Structural Lateral Analysis and Geotechnical Assessment of the Radar Tower at the former Almaden Air Force Station on Mount Umunhum (R-10-125) Mount Umunhum Project Manager Gina Coony provided an overview of the contract award for Rutherford & Chekene to conduct a structural lateral analysis and eotechnical assessment of the radar tower located at the former Almaden Air Force g Station on Mount Umunhum. She explained the reasons why the District awarded the project to Rutherford & Chekene and stated that the company has extensive experience in this typeYp of work. Ms. Coon reported on the costs associated for different alternatives for the radar tower. Director Harris expressed disappointment that the award of contract did not go to the Committee first and stated that she would like to have seen staffs recommendation before it went to the Board. Ms. Cooney explained that due to the strict timeline the project is on, there would be no feasible way to have the Commi ttee rev iew staff s t and to stay on the deadline. Ms. Cooney further explained that firs Y recommendationy ' will not be completed before the November 30, 2010 Ad the consultant's final report p Hoc Committee meeting, but that staff anticipates having enough information from the consultant to give the Committee a recommendation. Brief discussion ensued. Motion: Upon motion by Director Riffle, seconded by Director Siemens, and unanimously passed, the Board approved the award of contract with Rutherford & un y p pp Chekene. (Vote: 5-0-0; Absent: Hassett) F. Agenda Item 9 - Authorization to Apply for a Land and Water Conservation Fund Grant for the El Corte de Madera Creek Parking/Staging Area and Trails Project (R- 10-127) Open Space Planner Gretchen Laustsen provided an overview of the El Corte de Madera Creek parking/staging area and trails project and explained that staff is applying for a grant for the Land and Water Conservation Fund program in the amount of$65,000 to fund implementation of the Phase 1 and 2 trails, trailhead signage and restroom for El Corte de Madera. Director Harris expressed concern about the amount of the grants being applied for and suggested that a cost benefit analysis be done prior to applying for a grant to determine whether the grant is sufficient to cover staff costs and the project. Brief discussion ensued. Public Comment: Mike Brushoe, spoke in favor of the District applying for the grant and stated that he has been waiting to use El Corte de Madera. Motion: Upon motion by Director Siemens, seconded by Director Cyr, and unanimously passed, the Board authorized the District to apply for a Land and Water Conservation grant for the El Corte de Madera Creek parking/staging area and trails project. (Vote: 5-0-0; Absent: Hassett) Meeting 10-29 Page 5 G. Agenda Item 10—Memorial Bench Policy (R-10-28) Public Affairs Manager Rudy Jurgensen provided an overview of the revised bench policy. He also briefly described the picture of the swing that was suggested by Director Cyr. Brief discussion ensued. Motion: Upon motion by Director Cyr, seconded by Director Siemens, and unanimously passed, the Board approved the Memorial Bench Policy as amended. (Vote: 5-0-0; Absent: Hassett) V. INFORMATIONAL REPORTS COMMITTEE REPORTS There were no committee reports. STAFF REPORTS Mr. Jurgensen reminded the Board that Proposition 21 and Proposition 23 are on the ballot for the November 2°2010 general election. Planning Manager Ana Ruiz provided an update on grants the District received for the remediation work at Cooley Landing in East Palo Alto. She reported that the project was awarded $600,000 for toxic control; $200,000 was awarded to the City of East Palo Alto and $400,000 was awarded to the District. Ms. Ruiz also announced the District's Administrative Office will receive a new sign in the parking lot with the new District logo. Mount Umunhum Project Manager Gina Coony gave the Board an update on remediation work at Mount Umunhum. Mr. Williams reported that the exchange agreement with the San Francisco Public Utilities Commission at Ravenswood Opens Space Preserve was approved by the San Francisco Board of Supervisors and that it is waiting for San Francisco Mayor Gavin Newsom to sign. Mr. Abbors announced that he attended the Santa Clara County Leadership Training graduation of Ms. Ruiz and Mr. Williams. He reminded the Board that President Mary Davey's memorial is scheduled for November 20, 2010, and explained that the District cannot provide public funds for the event, but is still able to help in other ways. Mr. Abbors also reported that the District received $38,000 from the Turnbull Trust and lastly, he reported that the Bay Area Open Space Council will be converting into a 501(c)_3. District Clerk Michelle Radcliffe provided a brief update on Ward 2 vacancy. DIRECTOR REPORTS The Directors submitted their compensable meeting forms to the District Clerk. Meeting 10-29 Page 6 Director Riffle acknowledged staff for their work on the Strategic Plan Kick-Off meeting held on October 22"d and October 23 d and stated that staff effectively used the time to inform the Board on the Strategic Plan process. Director Hanko reported that she spoke to a few individuals interested in the Ward 2 Director seat and shared that she visited President Davey's husband, Jack Davey. VI. ADJOURNMENT Vice President Hanko adjourned the Regular Meeting of the Board of Directors of the Midpeninsula Regional Open Space District at 9.10 p.m. Michelle Radcliffe, CMC District Clerk Midpeninsula Regional Open Space District ri T Meeting 10-30 REGULAR MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT November 10, 2010 MINUTES REGULAR MEETING I. ROLL CALL President Hassett called the Regular Meeting to order at 7:00 p.m. Members Present: Jed Cyr, Nonette Hanko, Cecily Harris, Curt Riffle, Pete Siemens, and Larry Hassett Members Absent: None Staff Present: General Manager Steve Abbors, General Counsel Sue Schectman, Public Affairs Manager Rudy Jurgensen, Planning Manager Ana Ruiz, Senior Resource Planner Kirk Lenington, Real Property Manager Mike Williams, Skyline Area Superintendent Brian Malone, Real Property Specialist Elaina Cuzick, Real Property Specialist Michael Reeves, Resource Specialist I Clayton Koopman,Network Specialist Benny Hsieh, Information Technology Intern Owen Sterzl, GIS Coordinator Casey Cleve, and District Clerk Michelle Radcliffe. 11. ORAL COMMUNICATIONS George Castrovinci spoke on having a District program to work with wounded veterans. President Hassett referred Mr. Castrovinci's proposal to the Legislative, Funding and Public Affairs Committee for consideration. President Hassett thanked the Coastal Fire Protection District for the free use of their facilities for the Board meeting. Meeting 10-30 Page 2 111. ADOPTION OF AGENDA Director Riffle requested that Agenda item #11 be heard after Agenda Item #7. President Hassett requested that the Written Communication response to George Clifford be amended to incorporate suggested changes to the last paragraph. Motion: Upon motion by Director Hanko, seconded by Director Riffle, and unanimously passed, the Board approved adoption of the agenda as amended. (Vote: 6-0-0) 111. ADOPTION OF CONSENT CALENDAR Motion: Upon motion by Director Cyr, seconded by Director Siemens, and unanimously passed, the Board approved adoption of the Consent Calendar to approve the Board Minutes dated October 13, 2010 as amended, October-22, 2010, and October 23, 2010; Approval of FY 2010-11 Annual Claims List; and Revised Claims 10-22. (Vote: 6-0-0) IV. BOARD BUSINESS A. Agenda Item 5—Appointment of Unopposed Candidates in Wards 1, 5, and 6; Approval of Certificates of Appointment; and Administration of the Oaths of Office (R-10-1 18) Motion: Upon motion by Director Cyr, seconded by Director Riffle, and unanimously passed, the Board approved the appointment of Director Siemens, Director Hanko, and Director Hassett for Wards 1, 5, and 6, respectively. (Vote: 6-0-0) Motion: Upon motion by Director Cyr, seconded by Director Riffle, and unanimously passed, the Board approved the Certificates of Appointment for Director Siemens, Director Hanko, and Director Hassett for Wards 1, 5, and 6, respectively. (Vote: 6-0- 0) District Clerk Michelle Radcliffe administered the Oath of Office to President Hassett, Director Hanko, and Director Siemens. B. Agenda Item 6— Informational Presentation on Bay Area Critical Linkages (R-10- 108) Kristeen Penrod of Science and Collaboration for Connected Wildlands (SC Wildlads) presented an overview of the Bay Area Critical Linkages project and gave an update on the research collected on District preserves. After brief discussion, the Board commended staff and Ms. Penrod for their work on identifying locations that are key linkages for wildlife. No action was taken by the Board. Meeting 10-30 Page 3 C. Agenda Item 7—Authorization to Amend the Preliminary Use and Management Plans for Lobitos Ridge and Elkus Ranch Uplands Additions to the Purisima Creek Redwoods Open Space Preserve to Incorporate a Rangeland Management Plan for the Lobitos Ridge/Elkus Ranch Uplands Grazing Unit; and Authorization to Approve a Proposed Negative Declaration and Grazing Lease for the Lobitos Ridge/Elkus Ranch Uplands Grazing Unit (R-10-99) Resource Specialist I Clayton Koopman presented an overview of the Lobitos Ridge and Elkus Ranch Uplands area and provided an overview of the District's Rangeland Management Plan for the area. Real Property Specialist Elaina Cuzick provided an overview of the amendments to the Preliminary Use and Management Plans, the terms of the Grazing Lease with Mr. Fontana and the associated Negative Declaration prepared in accordance with the California Environmental Quality Act. Brief discussion ensued. Public Comment: District Grazing Tenant Vince Fontana thanked the Board and shared his views on the process of entering into a Grazing Lease with the District. Motion: Upon motion by Director Hanko, seconded by Director Siemens, and unanimously passed, the Board authorized the amendment to the Preliminary Use and Management Plans for Lobitos Ridge and Elkus Ranch Upland additions to the Purisima Creek Open Space Preserve to incorporate a Rangeland Management Plan for the Lobitos Ridge/Elkus Ranch Uplands Grazing Unit and approved the proposed Negative Declaration and Grazing Lease for the Lobitos Ridge/Elkus Ranch Uplands Grazing Unit. (Vote: 6-0-0) D. Agenda Item 11 —Informational Presentation on Lobitos Ridge Property Repair Improvements (R-10-140) Ms. Cuzick presented an update on repairs the District has made on the Lobitos Ridge Property. She explained the improvements that have been made to the main home, the cottage as well as the landscape. She also reported that a 5,000 gallon water tank was installed for the tenants use and has an additional water source for the Coastside Fire Protection District if needed. Brief discussion ensued. No action was taken by the Board. Public Comment: David Abrevaya thanked the District for their work on the property and expressed concern that the 5,000 gallon water tank installed on the property is not adequate for fire protection and suggested that the District consult with the Coastside Fire Protection District. Meeting 10-30 Page 4 E. Agenda Item 8—Informational Presentation on the Parking Issues along Purisima Creek Road (R-10-13 7) Planning Manager Ana Ruiz provided an overview of Purisima Creek Open Space Preserve and explained the parking issues that have occurred along Purisima Creek Road stating that due to the narrow width of Purisima Creek Road, parking along the road has become a safety issue for neighbors near the Preserve. She further reported that District staff has asked one Preserve neighbor to move fencing back a few feet in order to widen the road, but that movement of the fence was for a 150 foot section of the road. Ms. Ruiz presented potential solutions including creating a parking lot inside the Preserve but explained that requirements to have a 50 foot riparian set back from Purisima Creek does not make the solution viable. Discussion ensued. Public Comment: Pete Kelly, Purisima Canyon neighbor, stated that fire safety is the primary concern of the neighbors located near the Purisima Creek Open Space District. Mr. Abbors stated that the District is installing additional no parking signs along Purisima Creek Road and suggested that the neighbors petition the County to lower the speed limit on the road. He further noted the District would include a companion letter to support the neighbors in the efforts. Public Comment: Jonathon Tiers spoke in favor of installing additional no parking signs along Purisima Creek Road and thanked staff for providing status updates on the parking issues. No action was taken by the Board. At 9:00 p.m., the Board recessed for a five-minute break and reconvened at 9:05 p.m. with Directors Cyr, Hanko, Harris, Siemens, Riffle and President Hassett present. F. Agenda Item 9 - Approval of the proposed purchase of the Holmes Lumber Company property as an addition to Bear Creek Redwoods Open Space Preserve, located on the north side of Summit Road approximately one-half mile east of Bear Creek Road in unincorporated Santa Clara County (Assessor's Parcel Number 544-50- 009); Adoption of the Preliminary Use and Management Plan; and Approval of a categorical exemption in accordance with CEQA(R-10-29) Real Property Specialist Michael Reeves provided an overview of the Holmes Lumber Company property and stated that property had no existing structures and would be purchased "as is". Mr. Reeves reported that the District is purchasing 86 acres for $2.5 million and that following close of escrow, the District will install a gate. Director Hanko expressed concerns about not seeing the property prior to Board consideration and requested that all potential property purchases be viewed by Real Property Committee. Brief discussion was held and by Board consensus, it was determined that the Real Property will meet to establish guidelines on property tours. Motion: Upon motion by Director Riffle, seconded by Director Siemens, and unanimously passed, the Board authorized the purchase of the Holmes Lumber Company property as an addition to Bear Creek Redwoods Open Space Preserve, adopted the Preliminary Use and Management Plan, and approved a categorical exemption in accordance with CEQA (Vote: 6-0-0) G. Agenda Item 10—Consideration of the Guadalupe River Watershed Mercury Total Maximum Daily Load (TMDL) Coordinated Monitoring Plan Cost Sharing Agreement (R-10-129) Senior Resource Planner Kirk Lenington gave a brief presented on the Guadalupe River Watershed Mercury TMDL and provided an overview of the coordinated monitoring plan cost sharing agreement with the County of Santa Clara and the Santa Clara Valley Water District. Brief discussion ensued. Motion: Upon motion by Director Riffle, seconded by Director Siemens, and unanimously passed, the Board authorized the General Manager to enter into the Guadalupe River Watershed Mercury TMDL coordinated monitoring plan cost- sharing agreement and determined that the recommended action is categorically exempt from CEQA. (Vote: 6-0-0) V. INFORMATIONAL REPORTS COMMITTEE REPORTS Director Hanko reported that the Legislative, Funding, and Public Affairs Committee met on November 5`" to receive a presentation on alternate funding measures and stated that the presentation will be brought to the Board at a future meeting. STAFF REPORTS Public Affairs Manager Rudy Jurgensen provided a brief update on federal funding for the site clean-up at Mount Umunhum. General Counsel Sue Schectman reported that the Midpeninsula Regional Open Space District Finance Authority will be holding two public hearings on November 15'h and November 17"' regarding the Issuance of 2011 Revenue Bonds. General Manager Steve Abbors reported that he and Mr. Jurgensen met with Assemblyman Paul Fong and that he expressed interest in carrying the District's 30 year notes in Congress. DIRECTOR REPORTS The Directors submitted their compensable forms to the District Clerk. Director Harris questioned staff about the pilot dog waste program at Pulgas Ridge and asked if the public had provided any feedback. Operations Manager David Sanguinetti responded that the pilot program was a result of the public requesting new regulations regarding dog waste and that the pilot will last two years. Meeting 10-30 Page 6 Director Hanko reported that she would be having lunch with Jack Davey, President Davey's husband, and that she would like to speak with him about the applicants for the Ward 2 vacancy. President Hassett reported that he will be out of the country from November 13'h to November t 20h Director Riffle reported that he attended the San Francisco Bay Advisory Tour North Bay wetlands and stated that there is a lot of open space in the North Bay but that it was not accessible to the public. Director Cyr reported that he hiked the new Bridle Trail at Thornewood and commended staff on the work that was done on the bridge. V1. ADJOURNMENT President Hassett adjourned the Regular Meeting of the Board of Directors of the Midpeninsula Regional Open Space District at 10:03 p.m. Michelle Radcliffe, CMC District Clerk • Midpeninsula Regional Open Space District D 7 1 A. F T Meeting 10-31 SPECIAL MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AND MIDPENINSULA REGIONAL OPEN SPACE DISTRICT FINANCING AUTHORITY November 15, 2010 MINUTES SPECIAL MEETING OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 1. ROLL CALL Vice President Hanko called the Special Meeting to order at 7:00 p.m. Members Present: Jed Cyr, , Curt Riffle, Pete Siemens, and Nonette Hanko Members Absent: Cecily Harris and Larry Flassett Staff Present: General Manager Steve Abbors, General Counsel Sue Schectman, District Controller Mike Foster, District Bond Counsel Chris Lynch, Stone and Youngberg Representatives Tom Lockard and Bridget —Katz,, Information Technology Intern Owen Sterzl, and District Clerk Michelle Radcliffe. 11. ADOPTION OF AGENDA Motion: Upon motion by Director Cyr, seconded by Director Riffle, and unanimously passed, the Board approved adoption of the agenda. (Vote: 4-0-0; Absent: Hassett and Flarris) Meeting 10-31 Page 2 III. BOARD BUSINESS A. Agenda Item 1 —Public Hearing Pursuant to Government Code Section 6586.5 on the Proposed 2011 Revenue Bond Financing by the Midpeninsula Regional Open Space District Financing Authority and the Significant Public Benefit Thereof(R-10-142) General Manager Steve Abbors explained that the purpose of the proposed 2011 Revenue Bond Financing was to use $20 million for land acquisition and that $34 million is to refinance the 1999 Revenue Bonds which would result in $12 million in savings over the next 19 years.. District Investment Banker Tom Lockard explained that it would be advantageous for the District to refinance the 1999 Revenue Bonds because interest rates are low and further reported that because the District's enabling legislation states that the District can only issue 20 year notes,the 2011 Revenue Bonds would be categorized as a 30 year lease which would result in raising new money for projects. He stated that this financing technique is consistent with those used by other public agencies. Bond Counsel Chris Lynch provided more detailed explanation of the decision to use lease financing and the legal requirements for holding a public meeting in San Mateo County. Brief discussion ensued. Vice President Hanko opened the Public Hearing to hear comments on the public benefit of the proposed 2011 Revenue Bond Financing and after receiving no comments, she closed the Public Hearing. No action was taken by the Board. The Special Meeting of the Midpeninsula Regional Open Space District adjourned at 7:20 p.m. IV. MIDPENINSULA REGIONAL OPEN SPACE DISTRICT FINANCING AUTHORITY BUSINESS Vice President Hanko called the Special Meeting of the Midpeninsula Regional Open Space District Financing Authority to order at 7:20 p.m. with Directors Cyr, Hanko, Siemens, and Riffle present. A. Agenda Item 1 —Approve the Holding of Regular Meetings of the Board of Directors of the Authority on the Same Date and Time and at the Same Location as Regular Meetings of the Board of Directors of the District (R-10-141) Mr. Lynch explained that it is a legal requirement that financing decisions made by the Finance Authority Board be approved at a regular meeting of the Finance Authority Board. Motion: Upon motion by Director Cyr, seconded by Director Siemens, and unanimously passed, the Board approved holding regular meetings of the Board of Directors of the Authority on the same date and time and at the same location as regular meetings of the Board of Director of the District. (Vote: 4-0-0; Absent: Harris and Hassett) Meeting 1.0-31 Page 3 V1. ADJOURNMENT President Hassett adjourned the Special Meeting of the Board of Directors of the Midpeninsula Regional Open Space District Financing Authority at 7:23 p.m. Michelle Radcliffe, CMC District Clerk Midpeninsula Regional • ' Open Space District r , To: Board of Directors From: Stephen E. Abbors &f Date: December 3, 2010 Re: Written Communications GENERAL MANAA,ER Ai)bor; ('� Regional 4pen5pace 1 M idpeninstlla Regional Open Sp,-Ice District ( BOARD OF(DIRECTORS Pete S,Iei cw' Yo;ikoKi,hirvoto jet]Cyr Cof r f it'Plt %or p'h,H1 mko a ry tl r,wr.tt ..etilV `irrrS December 8, 2010 DRAFT RESPONSE Fred Glover, President PREPARED BY STAFF South Skyline Association FOR BOARD CONSIDERATION Route 2, Box 400 La Honda, CA 94020 Dear Mr. Glover Thank you for submitting the South Skyline Association letter of request dated November 17, 2010. The District understands the community's desire to see more trails opened to dogs on leash along the Skyline Boulevard corridor so that neighbors can walk their dogs from their homes. The process by which dog access has been approved at select District Preserves has an extensive history, starting with the preparation of a"Dog Access Program Evaluation Report" dated September 27, 1994. The purpose of this report was to summarize District Policies and Practices concerning access for dogs, present the results of research of other agencies policies, practices, and experiences with dog access, present District-developed criteria for dog access, and present alternatives for expansion of dog access on District lands. Following that report, nine District Preserves were opened to dogs on leash, with one Preserve providing an area for dogs off leash. The Open Space Preserves with dogs on leash access are Coal Creek, Foothills, Fremont Older, a small portion of Long Ridge, Pulgas Ridge (includes a 15 acre off leash area), Sierra Azul, St. Joseph Hill, Thornewood, and approximately 2/3 of Windy Hill. Prior to the opening of those Preserves, dog use on District lands had not been allowed because of the negative affect it could have on wildlife observation and on visitor experience. However, because of the interest expressed by some District constituents who wanted the opportunity to take their dogs out with them on hikes, it was decided that the District should look into the appropriateness of providing dog use opportunities on some of its Preserves. As part of this,the District developed a set of criteria to identify suitable locations for dogs on leash and kept in mind the desire for equal opportunity of travel by all dog owners. Such criteria include prior history of dog use on the land, connectivity to additional dog trails, habitat sensitivity, and potential conflicts with other uses. Additionally,the District also considered the potential for any resource impact, and the need to protect sensitive areas. Included in the decision making was a commitment by the Board to maintain a majority of District Preserves without dog use for increased wildlife observation and to provide opportunities for visitors who do not wish to experience dogs during their visits. 33o Distel iri irk Los Altos,CA 94022 ( oyu tig, I)CO, 11 6W 69 1 048,, 1 www ope�lsp,t;.e t,rg At this time,the Board of Directors feels that there are balanced opportunities for visitors to bring their dogs out for walks on specified District Preserves. Although the opportunities are not always convenient for all communities and neighbors to be able to access District lands with dogs from their property, we do feel there are enough opportunities for dog use within a reasonable distance from the majority of District constituents. In the case of the South Skyline Community, there is the Long Ridge Open Space Preserve dog area, as well as Coal Creek and Windy Hill Open Space Preserves, all along Skyline Boulevard. Thank you for your continued interest in the Midpeninsula Regional Open Space District. Sincerely, Larry Hassett President, Midpeninsula Regional Open Space District cc: MROSD Board of Directors Stephen E. Abhors, General Manager SOUTH SKYLINE ASSOCIATION November 17, 2010 Larry Hassett and the Board of Directors Midpeninsula Regional Open Space District. 330 Distel Circle. Los Altos, CA Dear Mr Flassett et al.; The South Skyline Association Board of Directors passed the following resolution on 11 November 2010: Motion: "*Whereas many SSA members are adjacent to or surrounded by MROSD land and therefore are restricted in the ability to walk their dogs: SSA board requests that MROSD explain the basis for restricting dog access on trails. SSA board also requests that MROSD open more trails to dog(oil leash) access." The South Skyline Association is an association of approximately 1200 households along Skyline Blvd. A significant majority of our membership lives within walking distance of MROSD trail entrances. The nearby preserves range along Skyline Blvd from Bear Creek Redwoods on the South to La Honda Creek on the North. At present, of all the nearby preserves, only Windy hill, Long Ridge and Coal Creek have access for dogs on leash. At Windy Hill, dog access trails are about '/2 the total; at Long Ridge, 1.4 miles with a permit required and at Coal Creek all of the trails. Very few Of Our members live within walking distance of dog access trails. We are all concerned about Our carbon footprint but must get in our cars to drive to dog accessible trails, while we live adjacent to many miles of trails. Perhaps there's a way for local residents to access the trails within walking distance of their homes by special permit. In my own case I drive my dog 10 miles to St Joseph's Hill and Sierra AZLJI so we can enjoy the 5 — 12 mile walks those preserves provide. Long Ridge is 8 miles away but the one short trail would be ot'very limited interest to my dog. As your preserve plans are created or revised, we strongly urge you to increase the ntij-nbcr and length of dog access trails, especially in the vicinity of residences. Sinqy 1-rel Yo , �irs, Fred Glover. President South Skyline Association llt1r):/AVWv3.soutllsky1ine.org/AbOL1t.11tillI Route 2, Box 400 - La Honda, CA 94020 GENERAL MANAGER .w�� Stt'p'1P❑F AI)DOIS ('� Regional 0penSpace MidperiinsUla Regional Open Space Distnct ( BOARD OF DIRECTORS Peto ljomc:'n5. YQrlko Ki,,11imutG Jed Cyr Curl Riffle' Nonettr,MdnkO i.<<rry iS Eit ccoly darn; DRAFT RESPONSE December 9, 2010 PREPARED BY STAFF FOR BOARD CONSIDERATION Mr. Craig Dremann P.O. Box 609 Redwood City, CA 94064 E-Mail: Craig a,astreet.com Dear Mr. Dremann: The Board received your email expressing your concerns about planned burns conducted by the District, particularly with respect to Russian Ridge Open Space Preserve. You have also raised concerns that the District Guidelines for the Implementation of the California Environmental Quality Act("CEQA")are not in compliance with CEQA. You have requested the Board to take a variety of CEQA-related actions at this time, including adoption of thresholds of significance for use when conducting environmental review of District projects. Thank you for your continuing time, interest,and input. As you know from previous Board correspondence and discussions with District staff,the District is deeply committed to proper resource management and sound stewardship practices on the District's lands. The Board is committed to enhancing and better defining its resource management practices when implementing planned burns. Staff is exploring the most suitable approach to do so. As an interested party, you will receive notices for any meetings in which the Board reviews any staff recommendations or other actions regarding planned burns. Your input will be considered at that time, including any comments about taking CEQA-related actions such as adopting thresholds of significance. The District conducts District projects in compliance with all applicable laws, including CEQA. The Board notes your request that the District adopt thresholds of significance. While such formally adopted thresholds are not mandated by CEQA, they can be a useful tool in determining whether environmental impacts are significant. There may be circumstances in which the Board may find it appropriate to adopt a threshold of significance. Such a decision would be made based upon the need for such a threshold and the significance of the impact being assessed. Adoption of formal thresholds of significance for all potential environmental impacts would be a challenging project for the District given available staff time and financial resources. With regard to your concern about the District's internal CEQA Guidelines, note that the Guidelines provide that compliance with CEQA is paramount, even if a conflict between CEQA and the District's Guidelines were to occur. In addition,the Guidelines list the type of projects ,u Diste Circle I bs AIMS,CA()4C2? � - 6-;o 60 1)ua � 5o b9 r ya 8 j www r,Gr l�pace nr�; that may Lecategorically exempt from CEQ&. However, each project is evaluated based upon the � particular facts and circumstances of the project being analyzed. ! Lastly, the Board notes your continuing concerns about prior burns at Russian Ridge Open Space � Preserve. We respect your concerns.The District's assessment of the outcome of prior burns does � not indicate that the alleged damages you describe have occurred. District staff will also be � reassessing the status of vegetation u1Russian Ridge and your input will bev/e|come. � Sincerely, � � Larry Bumoett, President MR0BD Board ofDirectors cc: MK0SD Board ofDirectors Stephen 2. Abhors, General Manager � � | � � � � � II -----Original Message----- From: Craig Dremann - Redwood City Seed Company [mailto:Craiq@astreet.com] Sent: Saturday, September 04, 2010 9:50 AM To: Michelle Radcliffe; Giny.Chandler@fire.ca-gov Cc: craig@astreet.com; mattsson@surfpix.net; Kevin Bryant; Paul Heiple; Drew Shell; Donald Mayall; Kevin Bryant; Judy Subject: CEQA compliance and $20 million dollar question? Dear Clerk and Board of Midpeninsula Regional Open Space District, After reviewing your Resolution No. 01-29, "Resolution. .adopting guidelines pursuant to the California Environmental Quality Act, I am requesting that District begins to comply with CEQA, by taking the following actions: 1. ) Pass a motion at your next meeting, declaring that Section 5 Categorical Exemptions of Resolution No. 01-29, Part (iv) "Maintenance of existing native vegetation, " is null, void, unenforceable, vague, and is illegal under CEQA as it does not contain any thresholds of significance. 2. ) Pass a motion at your next meeting, that the Board will comply with CEQA Guidelines Section 21082 regarding the maintenance of existing native vegetation on their preserves. That the Board shall adopt by the end of 2010, by ordinance, resolution, rule or regulation, the objectives, criteria and procedures for the evaluation of projects involving native plant maintenance and weed management, and the preparation of environmental impact reports and negative declarations pursuant to this division. 3 . ) Pass a motion at the next meeting, that the District will publish, with public review and adopt, thresholds of significance as part of the CEQA guidelines, using technical thresholds that are based on measured scientific facts. A factual basis may be developed as part of the process of preparing thresholds. Further, the standards or regulations upon which the thresholds are based must be enforceable. 4 . ) Pass a motion at your next meeting, that contained in the new thresholds of significance, a clause stating that the District will revise thresholds promptly upon the receipt of pertinent new information. 5. ) Pass a motion at your next meeting, that the District will place all the thresholds in a single document and in a format that encourages their use during the initial environmental review and study process for each project. 6. ) Pass a motion at your next meeting, that District-wide, that all currently approved native vegetation maintenance projects, plus all of the weed management, eradication or control projects, will immediately cease until the District has the thresholds of significance written, reviewed by the public and adopted by the Board. $20 MILLION DOLLAR QUESTION. I would also be interested the Board responding to my question: Which agency or agencies are going to come up with the $20 million in mitigation costs for the fire damages to the wildflower fields and bunchgrasses at Russian Ridge, that have occurred from the burns conducted by CAL FIRE in 1998, 1999, 2002, 2007, and 2009 without any EIRs or vegetation monitoring ? I would like to receive a copy of your motion when passed, an answer to the $20 million dollar question, as well as a copy of the new guidelines and thresholds of significance. Sincerely, Craig Dremann (650) 325-7333 Box 609, Redwood City, CA 94064 Midpeninsula Regional ' Open Space District R-10-151 Meeting 10-38 December 8, 2010 AGENDA ITEM 4 AGENDA ITEM Approval of the Administration and Budget Committee (Committee) Recommendations for the Fiscal Year(FY) 2010-11 Mid-Year Budget, Capital Expenditure and Depreciable Fixed Asset O x (CapEx) (prior Capital improvement Project) Guideline and the Operating g Expense Guideline changes. ADMINISTRATION AND BUDGET COMMITTEE RECOMMENDATIONS 1. Receive the District Controller's FY2010-11 Mid-Year Financial Review for the five month period, April 1, 2010 thru August 31, 2010. 2. Approve the Committee's recommendation to approve the proposed FY2010-11 Mid-Year Budget. 3. Approve the revised CapEx Guideline. 4. Approve the Operating Expense Guideline change to 51% for FY2011-12. SUMMARY The Committee met four times in November 2010 with the General Manager, District Controller, the department managers and various staff to review the District Controller's report of the District's FY2011 financial position. Some of the key points addressed at the meetings were the drop in the property tax revenue forecast to $27.5 million or 1.2%below the Adopted Budget, the proposed January 2011 sale of$54 million of 2011 Lease Revenue Bonds ($20 million new bonds for land purchase and $34 million refinance of existing bonds which will reduce debt service by $12 million over the next 10 years), and an analysis of the five-month operational and development spending-to-date of 32% of the 12-month budget, which is the same as the five- months ending in FY2009-10. In addition, the FY2011-12 property tax revenue growth outlook of 0.8% to 1.5% is flat, relative to the 10% District's non-land spending growth rate. This highlights the need for a revised CapEx and Operating Expense Guidelines (discussed later in this report). The Committee reviewed the proposed District budget for FY2010-11 which notes that there is a drop in total revenue by 5.6%to $30,585,000, and that the District-wide and the individual department proposed budget expenditures drop by 1.2% to$41,822,786. The Committee also I R-10-151 Page 2 reviewed the significant changes to the CapEx Guideline and the related change to the Operating Expense Guideline percentage. Finally, the Committee was given an Integrated Financial Software system update which the District has budgeted to purchase this fiscal year. DISCUSSION: TABLE 1: 2009-2010 2010-2011 2010-2011 2010-2011 2010-2011 Percentage Adopted Revised Adopted Mid-Year Change from 2010-11 Change from 2010-11 Actuals Budget Budget Budget Revised Adopted Revised Adopted REVENUES: Tax Revenues 27,630,594 27,865,000 27,865,000 27,527,000 (338,000) (1 24N,) Grant Income-Acquisition 658,880 2,500,000 2,500,000 1,250,000 (1,250,000) 00,011,0 Grant Income-Development 546,000 315,000 (231,000) (42.31N,) Interest Income 80,453 330,000 330,000 330,000 Property Mgt-Rental Income 911,139 928,000 928,000 928,000 Other Income 223,923 235,000 235,000 235,000 Land Donation 2,258,500 - - - TOTAL REVENUES 31,763,489 1 31,8 8000 32,404,000 30,585,000 1 (1,80,000) (5 61N0) * The FY2010-11 Adopted Revenue Budget of$31,858,000 has been "Revised" up to $32,404,000, as the Grant Income-Development Grant of$546,000 was inadvertently omitted by staff at time the budget was adopted. Revenues: At its March 24, 2010 Board Meeting, the Board approved and adopted the FY20 10-11 District Budget (see Report R-10-53) and it was determined by the District Controller that the total District revenue was budgeted at $32,404,000. The FY201 0-11 Mid-Year Revenue Budget is $30,585,000, a decrease of$1,819,000 or 5.6% from $32,404,000. This decrease is due to the following factors: 1) the updated Property Tax revenue projection of$27,527,000, which dropped $338,000 or 1.2% from the FY2010-11 Adopted Tax Revenue of$27,865,000 (See Table 1); 2) Acquisition Grant Income decrease of $1,250,000 or 50% from $2,500,000 to $1,250,000 (due to a $500,000 grant from Habitat Conservation Fund for Madonna Creek (owned by POST), that was moved out to FY2011-12, and $750,000 which are actually partnership funds (involving the City of Saratoga and the County of Santa Clara Parks Department for future purchase of property); and 3) a decrease in development grant income of$23 1,000 or 42%, from $546,000 to $315,000, primarily due to the Hawthorne Trust transfer of$226,000 being moved out to FY2011-12. R-10-151 Page 3 'FABLE 2 %Change 2009-2010 2010-11 2010-11 Change 10-11 from 10-11 Actual Adopted Proposed Mid- Proposed vs. Adopted Operating-Budget Expenses - Budget - Year Budget Adopted Budget- Budget Salaries and Benefits 9,952,151 10,967,321 11,018,127 50,8060.5% Services and Supplies 2,763,109 2,956,129 2,851,046 (105,083) (3,6%) Fixed Assets 311,321 336,310 320,000 (16,310) (4.8%) Subtotal: Operating Budget 13,026,581 14,259,760 14,189,173 (70,587) (0.5%) Property Management 143,665 178,554 177,969 (585) (0.3%) Unanticipated CIP 15,058 25,000 25,000 - 0.0% Public Access Facilities 260,620 1,181,000 534,000 (647,000) (54.8%) Staff Facilities 314,131 507,000 307,000 (200,000) (39A%) Planning Projects 203,028 353,000 309,000 (44,000) (12.5%) Mt.Urnunlium 8,518 425,278 740,353 315,075 74.1% 1,797,210 146,210 8.9% 164,857 1,651,000 Special Projects - Subtotal:Outside Oper Budget 1,109,877 4,320,832 3,890,532 (430,300) (10.0%) Subtotal: Full Oper Budget 14,136,458 18,580,592 18,079,705 (500,887) (2.7%) Land+Assoc.Costs- 17,489,603 15,656,500 15,656,500 0.0% Debt 1 7,818,920 8,078,081 8,086,581 8,500 0.1% District Budget Total 39,444,981 42,315,173 41,822,786 (492,387) (1.2%) Expenditures: Proposed FY2010-11 Mid-Year Highlights For FY2010-1 1, the District's Adopted Budget totaled $42,315,173 and Operating Expenses were approved at $14,259,760 (Table 2). The Operating Expense budget was based on the projected tax revenue forecast of$27,865,000 by the District Controller. In response to the drop in the revenue forecast and to conform to the 50% Operating Expense Guideline, the District reduced its Operating Expense budget by $70,587, from $14,259,760 to $14,189,173 for the FY2010-11 Proposed Mid-Year Budget (Table 2). The FY201 0-11 proposed Mid-Year Budget totals $41,822,786 (Table 2). This is a decrease of $492,387 or 1.2% from the FY2010-11 Adopted Budget and is primarily due to the following factors: • Salaries and Benefits expenses increased $50,806 or 0.5%. This is due to variation in the annual calendar, which resulted in a 2,088 hour work year, instead of the anticipated 2,080 hour work year. The additional eight-hour work day was not included in the FY20 10-11 Adopted Budget. Benefits increased 17% over FY201 0 were due to increases in CalPERS retirement benefits, Medical benefit rates and change in family coverage, Workers Compensation (CaIJPIA) rates and Unemployment Insurance in actual claims. • Services and Supplies expenses decreased $105,083 or 3.6%. This is due to the unused 2010 election costs of$118,500 as the Directors in Wards 1, 2, 5, and 6 were unopposed in the 2010 general election. R-10-1.51 Page 4 • Projects in the Planning Department decreased $575,925 or 23.1%. This is due in part to the shift of resources and staff time to the Mount Umunhum Remediation and Site Planning Project from existing projects. The Mount Umunhum Remediation and Site Planning Project increased from $315 075 to $740 353 which includes $350 000 that the District paid for the California Environmental Quality Act document preparation and other site planning work that will not be grant funded. • Other District Special Projects increased $146,210 or 8.9%. This is largely due to the $225,000 increase in the Integrated Software System budget. After the first round of Request For Proposals, the original amount $50,000 that was budgeted for the software was determined to be far too low to fund a successful project. A portion of this capital cost was offset by the decrease in the unsuccessful $41,250 Tunitas Creek Well Project which had to be reclassified from a fixed asset to an operating expense.. Action Plan/Budget Coordinated Planning and Review Process The Action Plan and Budget work together to define the fiscal year work plan for the District. All Mid-Year changes to Key Projects are reflected in the Annual Budget. Proposed Mid-Year g Y J changes to Key Projects are described in detail under Attachment 6 including reasons for any changes to scope, schedule, or budget. Throughout the Mid-Year Review, staff coordinated closely to identify and discuss department interdependencies and associated costs. The Mid-Year Action Plan Review for FY2010-11 is based on the first five months of the fiscal year(April—August, 2010). The proposed changes to the FY2010-11 Acti on Plan result in a t 86 projects, reflecting a shift in 99 projects o reduction in the total. number of KeyProjects from g Jp J p J priorities and the need to reallocate staff resources to large, staff-intensive, District-wide projects such as the Strategic Plan and the Mount Umunhum Remediation and Site Planning Projects. Table A Attachment 5) resents this information as a summary overview of the total number of � p Key Projects by department, program, and priority, comparing the adopted FY2010-11 Action Plan to the proposed FY2010-11 Mid-Year changes. Staffing FY2010-11 Adopted Budget Bud eted Headcount(in FTEs, Full-time Equivalents) Dept Full-Time Part-Time Interns Total Administration 16.0 1.0 1.0 18.0 Operations 55.0 7.5 0.5 63.0 Planning 14.0 0.5 14.5 Public Affairs 8.0 0.5 8.5 Real Property 5.0 5.0 Total 98.0 8.51 2.5 109.0 R-10-151 Page 5 Proposed Department Budgets Administration %Change 2009-2010 2010-11 2010-11 Change 2010-11 from 10-11 Actual Adopted Proposed Mid- Proposed Mid-Year Adopted Expenses Budget Year Budget vs.Adopted Budget Budget Salaries&Benefits 1,710,892 2,058,645 2,055,544 (3,101) (0.15%) Services&Supplies 534,580 682,814 585,967 (96,847) (14.18%) Fixed Assets 71,736 50,000 275,000 225,000 450.00% Total 2,317,208 2,791,459 2,916,511 125,052 4.48% The Proposed FY2010-11 Mid-Year Budget for the Administration Department is $2,916,511 which is an increase of$125,052 or 4.5% from the FY2010-11 Adopted Budget. Salary and Benefits The Proposed Mid-Year salaries and benefits budget for the Administration Department is $2,055,544, a decrease of 0.15% from the FY2010-11 adopted budget. The 2,088-hour work year, which included an additional eight-hour work day which was omitted from the FY2010-11 adopted budget, was offset by salary savings achieved by deleting four months from the six months budgeted for the Assistant General Manager, and delays in filling the Administration Services Manager, the Senior Management Analyst and the District Clerk. Services and Supplies The Proposed Mid-Year services and supplies budget for the Administration Department is $585,967, a decrease of$96,847 or 14.2% from the FY2010-11 Mid-Year Budget. The decrease ismar primarily due to the unused elections cost of$118,500 and delaying the carpet replacement of p Y the Administrative Office that would cost $13,900, which were offset by the increased cos ts of in $21,384 for Contract Services (new labor negotiations consultant interest-based bargaining g consultant and Strategic Plan consultant), and Notice of Vacancy recruitment ad for Director of Ward 2 position. Fixed Assets The Proposed Mid-Year fixed assets budget for the Administration Department increased from Budget level of 50 000 to $275 000 due the Integrated Accounting Software and the Adopted d $ g p g g related consulting services for this new system (currently scheduled to be purchased this fiscal year). i R-10-151 Page 6 Real Property %Change 2009-2010 2010-11 2010-11 Change2010-11 from 10-11 Actual Adopted Proposed Mid- Proposed Mid-Year Adopted Expenses Budget Year Budget vs. Adopted Budget Budget Salaries&Benefits 535,132 586,947 599,196 12,249 2.09% Services&Supplies _ 107,561 167,840 136,340 (31,500) (18 77%) Propertv __ 43,665 _ 178,554 177,969 J 585) (0 3311%) Debt Service 7,818,920 8,078,081 8,086,581 8,500 0.11% Land(Incl.purchase costs) 17,489,603 15,656,500 15,656,500 - 0.00% Total 26,094,880 24,667,922 24,656,586 (11,336) (0.05%) The Proposed FY2010-11 Mid-Year Budget for the Real Property Department is $24,656,586, which is a decrease of$11,336 or 0.05% from the FY2010-11 Adopted Budget. The Real Property Department's Adopted FY2010-11 Budget included $15,743,000 for key projects as described in the Adopted FY2010-11 Real Property Department Action Plan. The Mid-Year changes to the Real Property Department's Action Plan will decrease the budgeted costs for key projects by $37,500. For the remainder of FY2010-11, the Real Property Department will continue to foc us on purchasing lands in the Coastal Protection Area, including the Purisima-to-the Sea property purchases, and continue to fill in the open space greenbelt (including potential property additions to Miramontes Ridge Russian Ridge, Bear Creek Redwoods, Sierra Azul, and Skyline Ridge g Open Space Preserves). The Land Protection Program will continue to seek resolution to encroachment problems and g property right disputes. Salaries and Benefits The Proposed Mid-Year salaries and benefits budget for the Real Property Department is $599,196, which is an increase of$12,249 or 2.09%over the FY2010-11 Adopted Budget. This increase is primarily due to the 2,088-hour work year which contains an additional eight-hour work day which was not included in the FY2010-11 Adopted Budget. Increases in benefits costs are due to an increase in dental insurance premiums, effective January 1, 2011, and an additional life insurance benefit that is being provided for all eligible employees. Services and Supplies The Proposed Mid-Year services and supplies budget for the Real Property Department is $136,340, which is a decrease of$31,500 or 18.77% from the FY2010-11 Adopted Budget and is primarily due to a $4,000 reduction in grant preparation costs and a $27,000 reduction in legal expenses related to real property rights disputes on District lands. Property Management The Proposed Mid-Year Budget for the Property Management Program is $177,969, a decrease of approximately $585 or 0.33% from the FY2010-11 Adopted Budget. Property management includes performing identified repair and maintenance of private and employee residential rental structures. R-10-151 Page 7 Debt Service The Proposed Mid-Year Budget for Debt Service is $8,086,581, an increase of$8,500 or 0.11% from the FY2010-1 1 Adopted Budget. The increase is due to the first quarter interest payment on the promissory note related to the purchase of the Bergman property this fiscal year. Land The Proposed Mid-Year Budget for new land expenditures is $15,656,000. There is no change from the FY2010-11 Adopted Budget. Planning %Change 2009-2010 2010-11 2010-11 Change2010-11 from 10-11 Actual Adopted Proposed Mid- Proposed Mid-Year Adopted Expenses Budget Year Budget vs.Adopted Budget Budget Salaries&Benefits 1,189,378 1,384,711 1,395,363 10,652 0.77% Services&Supplies 38,712 51,750 60,595 8,845 17.09% Fixed Assets 6,295 - - _- Mt. Umunuhum 8,518 425,278 740,353 —_315,075 74_09% per-j 203,028 353,000 _309,000 (44,000) (12. _ Plannin Pro ects __ __ 46%)-- Staff Facilities 314,131 507,000 307,000 (200,000) (39,45%) Public Facilities/FEMA 260,620 1,181,000 534,000 (647,000) (54.78%) Unanticipated CIP 15,058 25,000 25,000 - 0.00% 14.17% 7 7 9 3,371,311 (556,428)11 739 3 92 3 ( Total 2,035, The Proposed FY2010-11 Mid-Year Budget for the Planning Department is $3,371,311, which is a decrease of$556,428 or 14.2% from the FY2010-11 Adopted Budget. Salaries and Benefits The Proposed Mid-Year salaries and benefits budget for the Planning Department is $1,395,363, an increase of$10,652 or less than 1.0% over the FY2010-11 Adopted Budget. This increase is primarily due to the 2,088-hour work year, which contains an additional eight-hour work day which was not included in the FY2010-11 Adopted Budget. Increases in benefits costs are due to an increase in dental insurance premiums effective January 1, 2011, and an additional life insurance benefit that is being provided for all eligible employees. Services and Supplies The Proposed Mid-Year services and supplies budgeted for the Planning Department is $60,595, an increase of$8,845 or 17.1% over the Adopted budget. This increase was due to the new San Gregorio Stream Gauge project of$13,400 per year. Planning Projects and Capital Improvement Program Budget The Proposed Mid-Year Planning Projects and CIP total budget is $1,915,353, a decrease of $575,925 from the Adopted Budget. Key projects total $1,579,000, a decrease of$582,000 from the Adopted Budget. Details of this are in the Planning Department's Action Plan. I i e 8 R-10-151 Page Most notable in this Mid-Year is a significant shift in budget and staff time to the Mount Umunhum Remediation and Site Planning Project, from other existing projects which have had to be delayed. The Mount Umunhum Remediation and Site Planning project has increased $315,075 or 74% over the Adopted Budget to $740,353. This is due to the increased cost of the remediation and site planning work in the first phase. The total amount of$740,353 accounts for preliminary remediation ($290,000), site planning($350,000), and a project manager ($100,000). Of the $740,353 budgeted for this project, the District expects federal reimbursement of $226,000 ($140,000 for remediation and $76,000, which is 75% of the Project Manager cost). However, the District will be paving a total of$514 000 which includes $150 000 for remediation $350 000 for site Manning(100% of the cost) and $24 000 for the Project Manager (25% of the costs related to site planning). The Proposed Mid-Year Staff Facilities budget is $307,000, which is a decrease of$200,000 or 39.5% from the Adopted Budget. The drop in spending for the South Area Field Office is due to recent discovery of a possible archaeological site on property and a historical building that will require respective assessment and surveys, causing a schedule delay. The Proposed Mid-Year Public Facilities/Federal Emergency Management Agency project budget is $534,000, which is a decrease of$647,000 or 54.78% from the Adopted Budget. See Mid-Year Action Plan for details. Operations %Change 2009-2010 2010-11 2010-11 Change2010-11 from 10-11 Actual Adopted Proposed Mid- Proposed Mid-Year Adopted Expenses Budget Year Budget vs.Adopted Budget Budget Salaries&Benefits 5,733,170 6,107,851 6,124,593 16,742 0.27% Services&Supplies 1,752,535 1,699,377 1,718,796 19,419 1.14% Fixed Assets 311,321 336,310 320,000 (16,310) (4.85%) Special Projects 86,826 1,601,000 1,522,210 78,790) (4.92%) Total 7,883,852 9,744,538 9,685,.599 (58,939) (0.60%) The Proposed FY2010-1 1 Mid-Year Budget for the Operations Department is $9,685,599, which is a decrease of$58,939 or 0.6% from the FY2010-11 Adopted Budget. The Adopted Budget included $1,920,325 for Operations Department key projects as described in the FY2010-11 Operations Department Action Plan. The Mid-Year Action Plan includes changes to previously approved projects resulting in a decrease of$163,100 in fluids budgeted for key projects. Salaries and Benefits The Proposed Mid-Year salaries and benefits budget for the Operations Department is $6,124,593, a $16,742 or 0.27% increase over the FY2010-11 Adopted Budget. The cost increase due to the unbudgeted eight hours in the 2,088-hour work year in the Adopted Budget was offset by salary savings by not filling the second intern position and a brief vacancy that occurred while the Resource Specialist I position was being filled. R-10-151 Page 9 Services and Supplies The Proposed Mid-Year services and supplies budget for the Operations Department is $1,718,796, which is an increase of$19,419 or 1.1% over the FY20 10-11 Adopted Budget. This increase is due in part to the unsuccessful Tunitas Creek Well Project. This resulted in a reclassification of$41,250 spent on drilling the "dry" well from a fixed asset expense to an operating expense. This unexpected outcome resulted in the unintended budget reclassification which is a requirement of standard accounting policy. Fixed Assets The Proposed Mid-Year fixed assets budget, included in the Operating budget, is $320,000, a $16,3 10 or 4.9%decrease from the FY201 0-11 Adopted Budget. The Proposed Mid-Year Special Projects budget, fixed assets excluded from the Operating Budget, is $1,522,210, a $78,790 or 4.9%decrease from the Adopted Budget. The Radio Improvement project of$1.37M is anticipated to be implemented this fiscal year. Public Affairs %Change 2009-2010 2010-11 2010-11 Change 2010-11 from 10-11 Actual Adopted Proposed Mid- Proposed Mid-Year Adopted Expenses Budget Year Budget vs.Adopted Budget Budget Salaries&Benefits 783,580 829,167 843,431 14,264 1.72% IServices&Supplies 329,722 354,348 1 349,348 (5,000)1 (1.41%) Total 1,113,302 1,183,515 1,192,779 9,264 0.78% The Proposed FY201 0-11 Mid-Year Budget for the Public Affairs Department is $1,192,779, which is an increase of$9,264 or approximately 0.8% over the FY201 0-11 Adopted Budget. This budget includes $95,650 for Public Affairs Department key projects as described in the adopted FY20 10-11 Public Affairs Department Action Plan. Salaries and Benefits The Proposed Mid-Year salaries and benefits budget for the Public Affairs Department is $843,43 1, an increase of$14,264 or 1.7% over the FY201 0-11 Adopted Budget. This increase is due to the 2,088-hour work year, which contains an additional eight-hour work day which was not included in the FY20 10-11 Adopted Budget. Increases in benefit costs are due to an increase in dental insurance premiums effective January 1, 2011, and an additional life insurance benefit that is being provided for all eligible employees. Services and Supplies The Proposed Mid-Year services and supplies budget for the Public Affairs Department is $349,348, which is a decrease of$5,000 or 1.4% below the FY2010-11 Adopted Budget. An increase of$9,300 (the first installment payment to the publisher) for the District's Coffee Table Book project was offset by reducing other operating expense categories. CapEx Guideline To recognize the current and future needs of the District's projects (enable progress on CIP projects and increase the CIP spend limit) and manage the District's affordability in its project R-10-151 Page 10 spending, staff is recommending an updated CIP guideline, called the "Capital Expenditure" or "CapEx" Guideline. The CapEx Guideline combines all CIP projects, staff facilities and fixed assets under one guideline. The CapEx Guideline will limit CIP, staff facilities and fixed asset expenditures to 10.5% of property tax revenue, based on a five-year moving average calculation (See Attachments 2, 3, and 4). Considerable discussion and analysis was completed on this CapEx Guideline as staff worked to improve CIP definitions of spending and identify potential spending areas that budget guidelines may not have adequately addressed. The Committee requested a new CIP Guideline as they recognized this need at the time they adopted the FY201 0-11 Budget. On March 24, 2010, the Administration and Budget Committee adopted the FY20 10-11 Budget (see Report R-10-53). This Adopted Budget included an exception to the current CIP guideline authorizing total District CIP spending of$1,059,933, or$359,933 over the $700,000 CIP Guideline. This FY2010-11 Proposed Budget carries this one-time exception forward and includes total District CIP spending of$1,076,864, exceeding the current CIP guideline of $700,000 by $376,864. The $1,076,864 is the sum of$710,822 (Planning's CIP projects, five- year average) plus $366,042 (Operations and Administration projects which include the following: District radio system, Skyline Tree Farm, Alpine Pond Management Plan, Dyer Ranch Garage at La Honda Creek, and the Integrated Accounting System). Operating Expense Guideline The Board adopted a 52% Operating Expense Guideline on August 11, 2010 for FY2011-12. Currently, the Operations Department is the only department that reports its fixed assets in the Operating Budget. The new CapEx Guideline will move all fixed assets from the Operating Expense Budget and guideline calculation and into the CapEx category (Outside of Operating Budget). The result is a drop in the Operating Expense budget guideline from 52% to 51% of Property Tax revenue for FY2011-12. FISCAL IMPACT Final adoption of the Proposed FY20 10-11 Mid-Year Budget by the Board of Directors will authorize $41,822,786 to fund completion of the District's Action Plan projects and all other District functions for the remainder of the current fiscal year. PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE This proposed action is not a project tinder the California Environmental Quality Act and no environmental review is required. R-10-151 Page 11 NEXT STEPS The Board determines whether the Committee must meet further to discuss and refine the FY2010-11 Proposed Mid-Year Budget, the FY2011-12 CapEx Guidelines, the Operating Expense Guideline percentage change, or other topics. Attachment(s) 1. FY20 10-11 Budget Analysis, Operating and Non-Operating (Attachment 1) 2. Capital Expenditure and Depreciable Fixed Asset (CapEx) Guideline and Calculation (Strike) (Attachment 2) 3. Capital Expenditure and Depreciable Fixed Asset (CapEx) Guideline and Calculation(No Strike) (Attachment 3) 4. CapEx Example (Attachment 4) 5. Table A: Comparison Summary of Key Projects by Department between the Original FY201 0-11 Action Plan & Proposed Midyear Changes (Attachment 5) 6. Proposed Changes to FY201 0-11 Action Plan (Attachment 6) 7. Administration Action Plan - Mid-Year Review FY2010-11 (Attachment 7) 8. Real Property Action Plan - Mid-Year Review FY201 0-11 (Attachment 8) 9. Planning Action Plan- Mid-Year Review FY201 0-11 (Attachment 9) 10. Operations Action Plan - Mid-Year Review FY20 10-11 (Attachment 10) 11. Public Affairs Action Plan - Mid-Year Review FY201 0-11 (Attachment 11) Prepared by: Lynn Tottori, Sr. Management Analyst Bunny Congdon, Sr. Accounting Specialist Ana Ruiz, Planning Manager David Sanguinetti, Operations Manager Rudy Jurgensen, Public Affairs Manager Michael Williams, Real Property Manager Stephen E. Abbors, General Manager Mike Foster, Controller Gordon Baillie, Management Analyst, Operations Elaina Cuzick, Real Property Specialist Kirk Lenington, Sr. Resource Planner Kristi Britt, Public Affairs Specialist Anna Duong, Deputy District Clerk Contact person: Lynn Tottori, Sr. Management Analyst Stephen E. Abbors, General Manager Curt Riffle, Chair, Administrative Budget Committee ATtACHMENI'I Budget Analysis,Operating and Non-Operating Expenses j Budget Analysis 2010-11 Change 10-11 %Change 2009-2010 2010-11 Proposed Proposed vs. from 10-11 %Change Actual Adopted Mid-Year Adopted Adopted from 09.10 Expenses Budget Budget Budget Budget Actuals Program 32 Salaries+Benefits 1,189,378 1,384,711 1,395,363 10,652 0.77% 17,32% Program 32 Services+Supplies 38,712 51,750 60,595 8,845 1 T09% 56.53% SUBTOTAL,Operating Expenses 1,228,089 1,436,461 1,455,958 19,497 1.36% 18.55% Pr ram 32 Fixed Assets 6,295 0 0 0 -100.00% ro PrUram 37 Mt.Umunuhum 8,518 425,278 740,353 315,075 74,09% 8591.63% Program 36 Plannmgi_Projects 203,028 353,000 309,000 -44,000 -12A6% 52,20% Pr ram 35 Staff Facilities 314,131 507,000 307,000 -200,000 -39,45% -227% Program 34 Public Facilities/FEMA 260,620 1,181,000 534,000 -647,000 -54.78% 104.901/6 Program 38 Unanticipated CIP 15,058 25,000 25,000 0 0,00% 66.02% TOTAL,Ail Expenses 2,035,739 3,927,739 3,371,311 -556,428 -14.17% 65.61% Salaries+Benefits 5,733,170 6.107,851 6,124,593 16,742 0.27% 6.83% Servces+Supplies 1,752,535 1,699,377 1,718,796 19,419 1.14% -1.93% —_— -- --- ----_ - _ —_.— -- ....._.....---- Fixed Assets 311,321 336,310 320,000 -16,310 -4.85% 2.79% SUBTOTAL,Operating Expenses 7,797,026 8,143,538 8,163,389 19,851 0.24% 4,70% 1 ISpecial Projects 86,826 1,601,000 1,522,210 -78,790 -4.92% 1653.17% TOTAL,All Expenses 7,883,852 9,744,538 9,685,599 -58,939 -0.60% 22.85% Salaries+Benefits 783,580 829,167 843,431 14,264 1.72% T64% Services+Supplies 329,722 354,348 349,348 -5,000 -1.41% 5.95% SUBTOTAL,Operating Expenses 1,113,302 1,183,515 1,192,779 9,264 0.78% 7.14% TOTAL,All Ex enses 1,113,302 1,183,515 1,192,779 9,264 018% 7.140 Salaries+Benefits 535,132 586,947 599.196 12,249 2.09% 11.97% Services+Supplies 107,561 167,840 136.340 -31,500 -18.77% 26.76% SUBTOTAL,Operating Expenses 642,692 754,787 735,536 -19,251 -2.55% 14.45% I Property Management 143,665 178,554 177,969 -585 -0.33% 23.88% „_,_,_,—Debt 7,818,920 8,078,081 8,086,581 8,500 0,11% 3.42% Land+Ass.Costs 17,489,603 15,656,500 15,656,500 0 0.00% -10.48% TOTAL,All Ex enses 26,094,880 24,667,922 24,656,586 -11,336 -0.05% -5.51% Salaries+Benefits 1,710,892 2,058,645 2,055,544 -3.101 -0.15% 20.14°/ Services+Supplies 534,579 682,814 585,967 -96,847 -14.18% 9,61 SUBTOTAL,Operating Expenses 2,245,472 2,741,459 2,641,511 -99,948 -3.65% 17.64% I Fixed Assets 71,736 50,000 275,000 225,000 4%00% 283.35% TOTAL,All Expenses 2,317,208 2,791,459 2,916,511 125,052 4,48% 25.86% Operating Budget 13,026,581 14,259,760 14,189,173 -70,587 -0.50% 8.927 Property Management 143,665 178,554 177,969 -585 -0,33% 23.88% Unanticipated CIP 15,058 25,000 25,000 0 0.00% 66.02 Public Access Facilities 260,620 1,181,000 534,000 -647,000 -54 78% 104,90% Staff Facilities 314,131 507,000 307,000 -200,000 -39,45% -2.27% Planning Projects 203,028 353,000 309,000 -44,000 -12.46% 52,20% Mt._Umunhum 8,518 425,278 740.353 315,075 74.09% Special Projects 164,857 1,651,000 1,797,210 146,210 8.86% 990,16% Amount outside of Operating Budget 1,109,877 4,320,832 3,890,532 -430,300 -9.96% 250.54% Salaries and Benefits 9,952,151 10,967,321 11,018,127 50,806 0.46°! 10.719/6 Services and Supplies 2,763,108 2,956,129 2,851,046 105,083 -3 55% 3 18% ........... ___ _ _ _ _ _ _ _ _FixedAsset_s_ 311,321 336,310 320,000 16,310 -4.85% _ _2.79% _ _ _Subtotal(Operating Budget) _ 13,026,581 14,259,760-14,189_173 _ _7_0,5_87 _ -0.50% _ _8.92% — — — — -� - —•—• — — — — —�— _ --_ _ _---C--- Outside OOn atin�Budget _1,1_09,877 4,320_832• 3,890_532� _ _430,3_00 _•_-9,96°/ 250,54% — — — — _ _Subtotal(Full Operating Budget)-- ----- -- -14,136,458 _18,580,592-18,079_705�._ _500,887 -2.70% _ _27.89% ----- — —1---- ---_--__-r•— — Debt 7^818,920 8,078p81 - i—, 1 81 8,500 •-- 0�11% _ _3.421 `. —-—-—-—-—-—-— — ,- - _•S_ubtotal_(inc_ludes D_eb_t? _ _ _ _ _ _ 2_1,95_5,3T_8 26_658_6T_3 26,166_286 _--49_2_38_7 — -1.0/6 1 Land+Assoc.Costs 17,489,603 15,656,500 15,656.500 0 0.00% 10.48% District Budget Total 39,444,981 42,315,173 41,822,786 -492,387 -1.16%1 6.03% 11/29/201011:23VAAAserv\sharealM-Board Meeting s\COMMI TT E E MEETINGSVABCIABC201012010.11.01_ABC%Budget Analysis Summary FY2010-11 Midyear Exhibit 1.xls A`l"fACHMENT 2 Definition of a Capital Capital Expenditure and Ca Ex Gu ideline e a n Depreciable Fixed Asset n�+rift rs7 wf a d Calculation Approved by Board March 27, 2002 Amended March 23, 2005 Proposed Amendment December 8. 2010 PART L CAPITAL EXPENDITURES: 1 A eapit l improvementcapital expenditure pntjeet is defined as a major, nonrecurring expenditure that exceeds $10,000 and includes one or more of the following: a. Any construction of a new facility (e.g. a public building, trails and roads, staging area, or the like) or an addition to, or extension of, such a facility. b. Any demolition of structures or facilities to eliminate environmental, health and safety hazards or to prepare a site for future public access. c. A nonrecurring rehabilitation(i.e. something which is infrequent and would not be considered annual or recurrent maintenance) or major repair of all or part of a facility, building or its grounds. d. Any planning, feasibility, engineering, or design study related to an individual eap"i ip [capital expenditure project or to a program that is implemented through individual c����ovementgwital expenditure projects. 2. The District's eap,4a r veffwfttca ital expenditures p i.— � '�tt�l-g�ed4*44)ur sepafate g•a , ett[ c b �}ninclude the lollowin : -a. Public Access Facilities: —C �apital ;!Tqffevt+n=et=tapitat expenditures that include such items as structures, trails and roads, staging areas, signage, and fencing on the District's preserves. 1 -b. Planning Projects: —Master Plans, Resource Management Plans, and resource inventories and studies used to prepare such plans. -Unanticipated Capitid4nnywwutewCapital expenditures: —limprovements that may be necessary for properties acquired during the next fiscal year, or for emergency projects (demolitions, barriers, signs, etc.). The Unanticipated Y rr� tCcy�itcrl expendilures line-item budget for the total of unanticipated � projects is $25,000 per year. The cost of an individual unanticipated project, such as 1 those described in 3 b) below does not have to meet the ordinary $10,000 CIP threshold. (44ie-Rea-1441(:.►=�t L�-I�epar�►;=��c�t ao�3+c ide-ft►r k 1c {-ix Li+�t+ i eal�i{al-�x'E�j�t-ts:) C. d. Sta /'Facilities: Capital improvements to District of ices, ni'aintenance and operations facilities. e. Laud Improvements: Improvements that may be necessary for newly acquired property. Examples of iml�rovemcntsce�,tictr� �r�af�� clt�+tl�}ccfc�f-t�+=c �tlei tine-ci �l: Gates, fences or other barriers necessary to secure the property - Initial signage - Demolition of structures and removal of debris or abandoned vehicles that are clearly visible from a public right-of-way or within an area open for public access, and which constitute an attractive nuisance and/or have been identified in the Board report for immediate action _Removal of hazardous materials._O lowcver, if the \wrk mectS the ekclLrs101) from the -t►► I s El c yerl g .--an", +net�tti;tl�t� II'-C'a Ex project criteria m in (3)(a)(4), below, it would not } I�1-thi��a�;�►t�}�t wou-l-d-become a part of 4-o- a Capital lmpA+vem—efftC'apital expenditure 140gramPro'ect.) =Eliminate a hazard that is critical to public safety within an area open for public access (i.e.: abatements) 3. Items Excluded from thi-ithe Capital expenditure Guideline calculation: arei s lO W a. The followin-, items are costs directly related to land purchases (i.e. the cost of land : I. All non-recurring costs incurred to pt►rchase land sho*Ware to gco4be included in eithero the cost of the land (J.e.41ne dingy appraisal fees, site engineeringy, legal fees. title insurance, acquisition consultant),,-imt duc diligence-c_a is i.e. environmental assessments) and/or demolition work). Demolition costs: • Include in cost of land: iffthe demolition work is included in the contractual agreement as a requirement to purchase the land_ then the demolition costs -hF+qld-are to be included as part of the cost of land. • Exclude from cost of land: and-i;7dCP Pale '� if€the demolition wort: is not considered immediately necessary as part ofthe purchase. These costs . ;� costsiion nrt-ii;1Iudec� in tl�c�-pl+toles r nrent _ r t�re_to be included as a capital project and subject to this CapEx Guideline and calculation. 2 2. All project costs following the land purchase and outside the contractual purchase aoi:cjenienf shoii--fare to he charged to the C.apEx. 3. Recurring costs arc toshqtuld be chart,,ccl to Op maim-, Expenses (i.e. (11SUrance). 4. 1-f-a- Known pre-existinf,, conditions-exists on the land that requires immediate work or repair(i.e.- remccliation includes environmental, contamination, hazard) as soon asvAi-en the land is purchased and may be afe reflected in a below market purchase price, then ihes osts 4 wltlare to be included as part of the land cost. 5. Expenses incurred as part of the Property Management Program. -Pi:o4ection of a n 111-al Or eMItUralw+eSot 4 damage if n,E1 L-11Rwhere the scope of wofic meets the GIP projec! entefia. stieh as mitilor i-epair to a stream bank whei-e efosion is salmoiiid habitat. Repaii- s F()aAs Ilia, aceess and evac-tiation I . -.1 fo��Aefle� of re idents. NylieFe the scope of work- meets the C-11-1 pr-(+*eet er- t t-ia- b. Large Unanticipated Capital expenditures (Emeryenev Projects): Work necessary to solve an emergency OFOW-effi-such as landslide fire dania,(-:,e. hazard abatement, etc that cannot wait for normal budget cycle.. .Crhis may cause funding,in other project categories to be deferred). Due to potential material and unforeseen costs, a request for exception to the CapEx Guideline nmywill be completed; on a case-by-case basis. Spendinjz impacts to the current budget by Emergency projects will be evaluated by the General Manager and the District Controller, and if necessary referred to the Administration and Budjyet Committee. The General Manager and District Controller reserve the right to re-budiyet the remainder of the year to offset the cost impacts of any unplanned emerlyenev projects. Examples ofemelWency projects: - Protection of a natural or cultural reSOL11'CC in immediate clanger of irreversible damage it'no action is taken, where the scope of'work meets the capital project criteria, such as major repair to a stream bank where erosion is impacting salnionicl habitat. - Repair storm clania,-,c to roads that are required for emergency access and CVZACLiation of'residents. where the scope of'NNork meets the capital project criteria. PART 11: FIXED ASSETS: 3 hicludcd in the District's Capital expenditure and Fixed Asset Guideline Calculation are the fbllow-lm--f=r f'OLII- (451) categories of depreciable assets in (5) eatej4afie-,,.- (see la tlirOLIt-Jl 15. below). A lived asset is capitalized when it iS Va]Lled at $10.000 or more and has a LISCI-'Ul life of(I) year or more and-provides benefits thrOM-111OUt that period. (See definitions stated iii the Ad1ni;fi,yl,-(,1ive llolic,y, Capitalizaiion Policy For Disiriel Nxedxlsscls, Policy All-05-03, dated 8/l/05, Fxhibit 212:2). a. Equipment: Equipment includes costs of equipment, oft-ice equipment, riiachiiiei-v, funiiture, fixtut-es and siniflai- items. b. Vehicles: Vehicles include the basic vehicle itself and aiiv added components that are permanently aflixed such as a truck body (Used for storage and added to the cab and frame) or emergency vehicle equipmeiit, which customize the vehicle prim- to the in-service date. c. Structures anti Structure Improvements: Stl*LlCtLti*es are permanent buildings that houseing, pei-sons or personal property. Stl'LlCtLIt-e Improvements are long- lived attachments to bLlildilllTS that si,(-mificantiv increase the building's life, useluhicss, or value and cannot be moved or separated from the building. Structure}Improvements include assets such as central air conditioning, heating, and Iii-c alarm systems. Structure and Stl-UCtL[I'e linpi-ovemeilts also include -theat the Cost Of COIISUIIC6011-C-a4 (iiiclucling all chart-)es applicable to the buildin_(), such as costs that can be capitalized at and subsequent to the date of asset�aeuisi�fioti Structure Component Unils are pails of a structure that, when replaced. ___Erolon,(,, the life of that existin<,-y structural asset or increase its value. The new Structure Component Unit will be capitalized sepai-ately, and the old compo- nent unit (Subsequent to original construction) will be removed from the fixed asset and/car property t*el.)oi*t. E'xanvles include I IVAC. pluinbfi g.and spijiflder systenis. d. Infrastructure: hflrqsLrLlCtLlI*e assets are lom_-lived fixed assets that iion-nallN, are stationai-v in nature and;man be preserved fora numbet-of vears sl uni ricaiitIv ui-eater than most fixed assets. Examples of infrastructure assets include goads, bridges, trail systenis, tunnels, cli-ainage systems, water and sewer systems, Jams. and parkin}! lots. The combined bu-d-gt+expenditure for 14"it-Aec-cs and4 imnticiptkted District's Capital expenditure proiects and depreciable fixed assets is-are subject to the limit of 10.5%, of property tax revenue based on a 5-vear moving average commencing April 1, 201 IS-554(", WO per=,�— gxtuideline--avera xed tcv v-a--fib ei4od-. 4 f 644 -1-YIe-L-- }d ��ffvve 11 I L go-k i l I 1" rzz�-�zzr rcT-r �r-cc�.rnrvr rrrc--c�rr-rim c-`3-ijt113 lil l- •• v"'��ii PART III• Calculation of the 5-vear movinjz average plus an example: a Capital expenditure and Fixed Asset spending is limited up to 10 5% of the Property tax revenue (based on a 5-vear moving average). - The 5-tiyear average calculation requires a (1 ) year forecast of future proiccts. rather than calculating the averaging of project pendingt on the past 5 or 10 year avefages. — 'ems, Use ol'this new 4 -4-S-+lam+-C(.'apFx Guideline commences in 1_)"201 1.712 usi lg�igh F'Y2010-1 1 gqual, fly,-increasing (1) year each year until FY201"3-14 where a full 5-year average is calculated (i.e.: at 4/1/2014: use (4) years of past Actuals plus (1) year of forecast (the immediate upeomirl( year)). See CapEx Example. Attachment 6. b Grant income and donations can be used to offset CapEx spending. 5 i ATTACHMENT 3 Capital Expenditure and Depreciable Fixed Asset (CapEx) Guideline and Calculation Approved by Board March 27, 2002 Amended March 23, 2005 Proposed Amendment December 8, 2010 PART I: CAPITAL EXPENDITURE: 1. A capital expenditure is defined as a major,nonrecurring expenditure that exceeds $10,000 and includes one or more of the following: a. Any construction of a new facility(e.g. a public building, trails and roads, staging p g g g area,or the like)or an addition to,or extension of, such a facility. Y b. Any demolition of structures or facilities to eliminate environmental, health and safety hazards or to prepare a site for future public access. c. A nonrecurring rehabilitation(i.e. something which is infrequent and would not be considered annual or recurrent maintenance)or major repair r of all or part of a facility, building or its grounds. d. Any planning, feasibility, engineering, or design study related to an individual capital expenditure project or to a program that is implemented through individual capital expenditure projects. 2. The District's capital expenditures include the following: a. Public Access Facilities: Capital expenditures that include such items as structures, trails and roads,staging areas, signage, and fencing on the District's preserves. b. Plannine Projects: Master Plans, Resource Management Plans,and resource inventories and studies used to prepare such plans. c. Unanticipated Capital expenditures: Improvements that may be necessary for properties acquired during the next fiscal year, or for emergency projects (demolitions,barriers, signs,etc.). The Unanticipated Capital expenditures line-item budget for the total of unanticipated projects is $25,000 per year.The cost of an individual unanticipated project, such as those described in(3)(b)below does not have to meet the ordinary$10,000 CIP threshold. d. Staff Facilities: Capital improvements to District offices,maintenance and operations facilities. 1 e. Land Improvements: Improvements that may be necessary for newly acquired property. Examples of improvements: - Gates,fences or other barriers necessary to secure the property - Initial signage - Demolition of structures and removal of debris or abandoned vehicles that are clearly visible from a public right-of-way or within an area open for public access, and which constitute an attractive nuisance and/or have been identified in the Board report for immediate action - Removal of hazardous materials. (However, if the work meets the exclusion from the CapEx project criteria in(3)(a)(4),below, it would not become a part of a Capital expenditure Project.) - Eliminate a hazard that is critical to public safety within an area open for public access(i.e.: abatements) 3. Items Excluded from the Capital expenditure Guideline calculation: a. The following items are costs directly related to land purchases(i.e. the cost of land): i. All non-recurring costs incurred to purchase land are to be included in either the cost of the land(i.e. appraisal fees,site engineering, legal fees, title insurance, acquisition consultant), due diligence(i.e. environmental assessments)and/or demolition work. Demolition costs: • Include in cost of land: if the demolition work is included in the contractual agreement as a requirement to purchase the land,then the demolition costs are to be included as part of the cost of land. • Exclude from cost of land: if the demolition work is not considered immediately necessary as part of the purchase. These costs are to be included as a capital project and subject to this CapEx Guideline and calculation. 2. All project costs following the land purchase and outside the contractual purchase agreement are to be charged to the CapEx. 3. Recurring costs are to be charged to Operating Expenses(i.e. Insurance). 4. Known pre-existing conditions on the land that require immediate work or repair(i.e. remediation includes environmental, contamination, hazard)as soon as the land is purchased and may be reflected in a below market purchase price are to be included as part of the land cost. 2 5. Expenses incurred as part of the Property Management Program. b. Larile Unanticipated Capital expenditures (Emeri!ency Projects): Work necessary to solve an emergency such as landslide, fire damage, hazard abatement, etc. that cannot wait for normal budget cycle. (This may cause funding in other project categories to be deferred). Due to potential material and unforeseen costs,a request for exception to the CapEx Guideline will be completed on a case-by-case basis. Spending impacts to the current budget by Emergency projects will be evaluated by the General Manager and the District Controller,and if necessary referred to the Administration and Budget Committee. The General Manager and District Controller reserve the right to re-budget the remainder of the year to offset the cost impacts of any unplanned emergency projects. Examples of emergency projects: - Protection of a natural or cultural resource in inunediatc danger of irreversible damage if no action is taken, where the scope of work meets the capital project criteria, such as major repair to a stream bank where erosion is impacting salmonid habitat. - Repair storm damage to roads that are required for emergency access and evacuation of residents, where the scope of work meets the capital project criteria. PART 11: FIXED ASSETS: I. Included in the District's Capital expenditure and Fixed Asset Guideline Calculation are four(4) categories of depreciable assets(see I a through 15, below). A fixed asset is capitalized when it is valued at$10,000 or more and has a useful life of(1) year or more and provides benefits throughout that period. (See definitions stated in the Administrative Policy, Capitalization Policy For District Fixed Assets, Policy AP-05-03, dated 8/l/05, Exhibit 2b-2). a. Equipment: Equipment includes costs of equipment, office equipment, machinery, furniture,fixtures and similar items. b. Vehicles: Vehicles include the basic vehicle itself and any added components that are permanently affixed,such as a truck body (used for storage and added to the cab and frame)or emergency vehicle equipment,which customize the vehicle prior to the in-service date. c. Structures and Structure Improvements: Structures are permanent buildings that house persons or personal property. Structure Improvements are long-lived attachments to buildings that significantly increase the building's life, usefulness, or value and cannot be moved or separated from the building. Structure 3 Improvements include assets such as central air conditioning, heating,and fire alarm systems. Structure and Structure Improvements also include the cost of construction(including all charges applicable to the building, such as costs that can be capitalized at and subsequent to the date of asset acquisition). Structure Component Units are parts of a structure that,when replaced, prolong the life of that existing structural asset or increase its value. The new Structure Component Unit will be capitalized separately, and the old compo- nent unit(subsequent to original construction)will be removed from the fixed asset and/or property report. Examples include HVAC,plumbing and sprinkler systems. d. Infrastructure: Infrastructure assets are long-lived fixed assets that normally are stationary in nature and can be preserved for a number of years significantly greater than most fixed assets. Examples of infrastructure assets include roads,bridges, trail systems,tunnels, drainage systems,water and sewer systems, dams, and parking lots. The combined expenditure for the District's Capital expenditure projects and depreciable fixed assets are subject to the limit of 10.5% of property tax revenue based on a 5-year moving average commencing April 1,2011. PART III: Calculation of the 5-year moving average plus an example: a. Capital expenditure and Fixed Asset spending is limited up to 10.5% of the Property tax revenue (based on a 5-year movini!average). The 5-year average calculation requires a(1)year forecast of future projects, rather than calculating the averaging of project spending on the past 5 or 10 years. Use of this new CapEx Guideline commences in FY2011-12 (using FY2010- I I actuals),increasing(1)year each year until FY2013-14 where a full 5-year average is calculated(i.e.: at 4/l/2014: use(4) years of past Actuals plus(1) year of forecast(the immediate upcoming year)). See CapEx Example, Attachment 6. b. Grant income and donations can be used to offset CapEx spending. 4 CapEx(Capital Expenditures,prior CIP)EXAMPLE: 10.5% Attachment 4 CIP Budget Guideline at March 2011 Actual Forecast ($millions) F2011 F2012 Tax Revenue 27.53 27.75 CIP Spending,Fixed Assets,Vehicles 2.60 3.78 Grant Offsets 0.32 0.50 Net CIP&Fixed Asset Spending 2.28 3.28 percent of Tax Rev 8.3% 11.8% Total Two Year Taxes 55.28 Total Two Year Net CIP 5.56I percent of Tax Rev 10.1% at March 2012 Actual Forecast ($millions) F2011 F2012 F2013 Tax Revenue 27.53 27.75 28.31 CIP Spending,Fixed Assets,Vehicles 2.60 3.78 3.03 Grant Offsets 0.32 0.50 0.45 Net CIP&Fixed Asset Spending 2.28 3.28 2.58 percent of Tax Rev 8.3% 11.8% 9.1% Total Three Year Taxes 83.59 Total Three Year Net CIP ( 8.14I percent of Tax Rev 9.7% at March 2013 Actual Forecas ($millions) F2011 F2012 F2013 F2014 Tax Revenue 27.53 27.75 28.31 29.30 CIP Spending,Fixed Assets,Vehicles 2.60 3.78 3.03 3.53 Grant Offsets 0.32 0.50 0.45 0.47 Net CIP&Fixed Asset Spending 2.28 3.28 2.58 3.06 percent of Tax Rev 8.3% 11.8% 9.1% 10A% Total Four Year Taxes 112.89 Total Four Year Net CIP 11.20 percent of Tax Rev 9.9% at March 2014 Actual Forecas ($millions) F2011 F2012 F2013 F2014 F2015 Tax Revenue 27.53 27.75 28,31 29.30 30.76 CIP Spending,Fixed Assets,Vehicles 2.60 3.78 3.03 3.53 4.03 Grant Offsets 0.32 0.50 0.45 0.47 0.50 Net CIP&Fixed Asset Spending 2.28 3.28 2.58 3.06 3.53 percent of Tax Rev 8.3% 11.8% 9.1% 10.4% 11.5% Total Five Year Taxes 143.65 Total Five Year Net GIP 14.73 percent of Tax ReJ 10.3%) at March 2015 Actual F r s ($millions) F2012 F2013 F2014 F2015 F2016 Tax Revenue 27.75 28.31 29.30 30.76 32.30 CIP Spending,Fixed Assets,Vehicles 3.78 3.03 3.53 4.03 3.90 Grant Offsets 0.50 0.45 0.47 0.50 0.51 Net CIP&Fixed Asset Spending 3.28 2.58 3.06 3,53 3.39 percent of Tax Rev 11.8% 9.1% 10.4% 11.5% 10.5% Total Five Year Taxes I 148.42) Total Five Year Net CIP 15.84 percent of Tax Rev 10.7% CapEx guideline(prior CIP)example ATTACHMENT 5 Table A: Comparison Summary of Key Projects by Department between the Original FY2010-11 Action Plan& Proposed Midyear Changes Original Action Plan Proposed Midyear Changes Priority Priorit Remainder Department Program 1 2 3 Total 1 2 3 Subtotal of Scope TOTAL Deferred* Strategic Planning 3 0 0 3 2 0 0 2 0 2 Information Technology 2 4 0 6 2 3 0 5 0 5 Administration Human Resources 5 1 0 6 5 0 0 5 0 5 District Clerk 3 1 2 6 6 0 0 6 0 6 Accounting 2 0 0 2 2 0 0 2 0 2 Legal and Risk Management 2 0 0 2 l 0 0 1 0 1 Administration Total 17 6 2 25 18 3 0 21 0 21 Operations Field Operations 3 5 = 10 3 3=2 8 0 8 Resource Mana cement 3 4 1 1 8 3 4 1 8 0 8 erations Total 6 9 3 18 6 7 3 16 0 16 Advanced Planning 2 1 1 4 2 1 0 3 1 2 Geographic Information Systems 0 0 0 0 0 0 0 0 0 0 Planning Public Access Improvements 4 2 2 8 4 2 2 8 2 6 Resource Planning 5 3 1 9 5 3 1 9 0 9 Staff Facility Improvements 0 1 2 3 0 1 2 3 0 3 Planning Total 11 7 6 24 11 7 5 23 3 20 Public Infortation and Outreach 6 4 0 10 6 4 0 10 0 10 Public Affairs Legislative,Funding,and Organizational Relations 4 0 0 4 4 0 0 4 0 4 Community Programs 4 1 0 5 4 1 0 5 0 5 Public Affairs Total 14 5 0 19 14 5 0 19 0 19 Land Purchase 4 1 0 5 4 1 0 5 0 5 Real Property Land Protection 2 1 0 3 2 1 0 3 2 1 Property Management 3 2 0 5 3 2 0 5 l 4 Real Pro er Total 9 4 0 13 9 4 0 13 3 10 GRAND TOTAL 99 92 86 *This colwnn identifies the number of projects within each Program for which the remainder of the scope of work is proposed for deferral to a subsequent fiscal year given the need to reallocate staff resources through the end of FY2010-11. These projects remain on the Action Plan to account for work done to date. ATTACHMENT 6 PROPOSED CHANGES TO FY2010-11 ACTION PLAN Introduction Explanation of How Proposed Changes are Shown The proposed FY2010-11 Midyear Action Plan is organized by Department and includes the entirety of the original Board-adopted FY2010-11 Action Plan with proposed midyear changes indicated as follows: • New proposed project additions and expansions to current project scopes of work are shown in underline. • Proposed project deletions and reductions to current project scopes of work are shown in st+ike thr-ough. Items shown in strvU�r may be deferred to a subsequent fiscal year. • An explanation for the proposed changes to scope,schedule,and/or budget are provided under the column labeled"Reasons for Revisions/Additions". • Proposed changes to the project budget are shown under the column labeled"Budget'as increases or decreases to the original approved budget. If there are no changes to the budget,these are reflected as"No change" followed by a comma and the original adopted budget amount. • Proposed new projects,and projects with changes to scope,schedule, and/or budget,are shown in black text on a white background. • Projects with no changes(i.e.remain status quo)are shown in dark gray text on a light gray background. This is done to highlight those projects with proposed changes while still presenting the complete Action Plan. Also,the"Reasons for Revisions/Addition"column is filled as N/A since there are no changes. Moreover,the original scope,schedule,budget,and project management involvement are shown under the appropriate column. • Proposed changes in level of project priority(1,2,or 3),if applicable,are noted under the"Reasons"column. Document Organization Key Projects listed within each Department Action Plan are organized first by Department Program and second by Priority. Below is an explanation of the type of information found under each column: I ATTACHMENT 6 Column Label Content Key Project: Key Project name Reasons for An explanation of the reasons for the proposed change to project Revisions/Addition: scope, schedule,and/or budget,or level of priority,if applicable. Information on the implications of these changes,if any, is also provided here. Scope: Description of the project scope of work. Changes are shown in underline or strike-through as described above. Schedule: Project schedule with quarterly milestones by fiscal year(focusing primarily on FY2010-11)and estimated project completion. Budget: Proposed project budget for FY2010-11. Changes are shown as increases or reductions as described above. Project Manager Includes the name of the project manager and a list of other Departments(Depts)and Board Other Depts/BOD Committees/Board of Directors(BOD) involved with the project. Involved/Impacted: Below the list of active Key Projects under each Program is a list,if applicable,of Deferred Projects that was identified at the time the Board of Directors approved the original FY2010-11 Action Plan. Beyond this is a list of Support and Ongoing Projects as described below: Support: List of Key Projects that are led by other Departments and are being provided staff or funding support by the Department in question. Note: if no budget is shown,the Department is not carrying any funds to implement the project for the lead Department. Ongoing: List of Ongoing Projects or tasks for which the Department is responsible. ATTACHMENT 7 ADMINISTRATION DEPARTMENT 12t2J2010 1:17 PM PROPOSED CHANGES TO CURRENT FY 2010-11 KEY ACTION PLAN PROJECTS PROGRAM:STRATEGIC PLANNING Priority 1 Cash flew- Project deferred to future fiscal year to • FY2012-13 Reduce from$25,000 Lynn Tottori Aaalys+s first allow implementation of the to$0 Accounting&Financial software in All Departments FY2011-12,which will then inform the cash flow analysis. Strategic Plan Budget increased to include consultant Process will encompass the design,development, Q4 FY2010-11 - Increase from$3,000 Sandy Sommer services to help facilitate and coach prioritization,performance measurement and a Strategic Plan document to$13,000 throughout strategic planning process. system for review and update of the strategic plan; •Ongoing- General Manager establish the proiect methodology,work with the Implementation Strategic Working Board to confirm priorities and focus,and prepare Group the initial Strategic Plan document:ongoing work All Departments includes implementation,performance measurement and a system for review and update. Board of Directors S t ottt ,ts 4 . DoWxmi r ct r men � �la I r r {1y 0 1 rya 1o: t agg p t= ,. a ray , P€aft Aff it .. 1. Items in strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items in underline are new additions to current Fiscal Year. 3. Projects in gray background reflect no changes. Page 1 of 9 ATTACHMENT 7 ADMINISTRATION DEPARTMENT 12/2/2010 1:17 PM PROPOSED CHANGES TO CURRENT FY 2010-11 KEY ACTION PLAN PROJECTS PROGRAM:IT Priority 1 Router/Firewall/ IDelay in schedule;awaiting new software Upgrade our route r/firewa II/Virtu al Private Network • Q3&Q4 FY2010-11 No change,$1,200 Benny Hsieh Virtual Private revision that adds Active Directory device to replace current Sonicwall branded Network(Virtual support(critical for Virtual Private hardware for all three offices to take advantage of Private Network) Network). free software update and reduce support fee Upgrade (savings of$3,000). District Wide,Area IA Upgrade and integration caf District's network •03 Fr2090 11 No change, (3 Benny Hsieh Network(WAN) services to provide better manageability of jnfttrmantion Technology(IT)assets. Priority_2 mail Se E- rver _ Delay in schedule;awaiting Service Pack Select, implement and train District staff on new • Q3&Q4 FY2010-11 No change,$3,340 Benny Hsieh Upgrade 1 Release(currently in Beta). system. Administrative N/A Topology re-design 03 F' 2010-1 t No change,$0 Benny i ieh Office Network Re-design s+stt+st-tivide Project deferred to FY2011-12 due to WYW4W � w Deferred to M mmBenny� M W M o FY2011-12 No change,$0 Hsieh ta#anet limited staff time given higher priority projects. kAll Departments j t StreamliningProject re-assigned to IT Intern. Place update servers on-site and revise imaging _ • Q3 FY2010-11 — No change,$0 — Owen Sterzl Information processes for Windows 7 upgrade. Technology(IT) Deployments and Manageability 1. Items in strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. hams in underline are new additions to current Fiscal Year. 3 icts in gray background reflect no changes. Pac 9 ATTACHMENT 7 ADMINISTRATION DEPARTMENT 12/2/2010 1:17 PM PROPOSED CHANGES TO CURRENT FY 2010-11 KEY ACTION PLAN PROJECTS IN MINE PROGRAM:HUMAN RESOURCES Priority 1 1 Classification and Increase in scope to add full benefits Assessment of job classification to ensure job • Q4 FY2010-11 Increase from Annetta Spiegel Compensation !study to classification and compensation duties,knowledge,skills,abilities and physical $43,000 to$49,080 Survey study. requirements are accurate,compensation plan is up ! to-date and pay rates are equitable. j Comprehensive benefits study in addition to the classification and compensation study. Safety NIA update the Distri t-wide Safety Program itt ttx�is" g •03 FY 010-11 No change,$ Jeff Griffith-Jones Presgrarnllnj s the Injury and Illness Prevention Pt q artd aII and Illness required policies and documents: Provide training F'ryeattlon , to all flistrict staff. Program IJ ate +Training Performance Reduction in scope due to lack of staff Enhance the quality of feedback,coaching and • Q4 FY2010-11 - No change,$0 Annetta Spiegel Planning and capacity given vacancies in guidance for work performance. Manager's preformance Evaluation Administration department. Focus on manager's performance evaluation review process Process and process only for FY2010-11. krms _S''��t_Tffl t at or N/A _ Evaluate,-analyze,recommend and implement • Ongo€ng No change;$t � Sonya Siebe and Attraction workplace improvements from retention and Survey attraction survey's results. Negotiate and, ILIA Negotiate using Interest Based Barg4hing and •04 FY2010-11 No change,$17,000 `Annetta Spiegel Renew ew renew the Memorandum of Agreement, Memorandum of Agreement (MQA) Support •Training for Public Affairs'"Crisis Communication Plan"project 1. Items in strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items in underline are new additions to current Fiscal Year. 3. Projects in gray background reflect no changes. Page 3 of 9 i ATTACHMENT 7 ADMINISTRATION DEPARTMENT 12/2/2010 1:17 PM PROPOSED CHANGES TO CURRENT FY 2010-11 KEY ACTION PLAN PROJECTS NEW PROGRAM:DISTRICT CLERK Priority 1_.._..._.._.a.____.._ j 2010/2011 No election hence reduction in budget; Administer 2010/2011 Election for Wards 1,2,5 • Q1 FY2011-12 �De�crease from Michelle Radcliffe Election costs incurred were only from and 6. $120,000 to$1,150 administration fees. Legal[- 2010/2011 Ward Waiting for 2010 Census information, Correct and verify the ward boundaries for all 7 • Q2 FY2011-12 No change,$500 Michelle Radcliffe ( Boundaries which is not available until April 2011. wards and 3 counties to ensure an accurate ( — 2010/2011 Election within allotted budget. — — — Planning Legal Fair Political Waiting for Class and Compensation Update and obtain an approved code from Fair • Q4 FY2010-11 i No change,$0 Michelle RadcliffI Practices Survey results to revise the code for 2011 Political Practices Commission for bi-annual I Commission due to potential re-classification. compliance filing. Legal (FPPC)-Conflict of Interest Code E Records New project for FY2010-11 due to •Uwe retention schedule • Q2 FY2011-12 No change,$2,000 Michelle Radcliffe, Management- impeding urgency to relocate District's •Conduct initial scoping for available vendors and �— Phase I records to a non-health hazard, estimated budget temperature-controlled location. •Index board meeting files(agendas,minutes,and board reports physically located at the Administrative Office)from 2006 to present Board Committee Priority changed from 3 to 1. Create a process,timeline,routing cycle and • Q4 FY2010-11 No change,$0 Michelle Radcliffe Process integrate all r-arnmWee Standing Committee meetings into the Board Packet process. Real Property Planning Public Affairs Operations Legal Public Record Act Priority changed from 3 to 1. In partnership with Legal,draft a clear process, • Q3 FY2010-11 - No change,$0 Michelle Radcliffe Requests present to staff,and monitor on an on-going basis. Establish process Process__ • Ongoing-Administration Legal .w__..w_._.._.____ .__._.___r.__.._l 1. Items in strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items in underline are new additions to current Fiscal Year. 3 cts in gray background reflect no changes. Pac 9 ATTACHMENT 7 ADMINISTRATION DEPARTMENT 12l2I2010 1:17 PM PROPOSED CHANGES TO CURRENT FY 2010-11 KEY ACTION PLAN PROJECTS Priority 2 _ sistr+st-wide Project deferred to FY2011-12 to focus on GeRselmdate all GUFFeAt BeaFd peliGies OR G Deferred to Q4 FY2011- Decrease from$500 Legal Rears ReGsies higher priority projects. 12 to$0 Support •C aordinata and setup off-site board meetings in support of Planning and Peat Property's projects Ongoing *Maintain ab update a calendar of board Meetings and events;e,g.Mending and Ad H6c Committees and special and regular hoard meetings •Adhere to; 4ulatory compliarice,with.the Rrocvn acts R6b6rt`s Rules of Qnier,Pubfi(;,RecdrdiAct Requests,Conflict of Interest Code,A01234, •Prepare tft4ute and ietalra ±rds an s i i4sotutiona;minuted,agentfovand i ated board moo in dcurnents Assistance tia the District jn"cartyint out rules'jpio ici6s and regulations of the l and Cnotdinat ward df"17ir ct rs election activities with'* 'County •Attest dela,easements, reprrrts,arj ,titlteflegaf�octa arts •Review,p€ pare,assemble and distribute mee in ar endas and supporting data for 8 ird and Committed meetings I 1. Items in strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items in underline are new additions to current Fiscal Year. 3. Projects in gray background reflect no changes. Page 5 of 9 ATTACHMENT 7 ADMINISTRATION DEPARTMENT 12/2/2010 1:17 PM PROPOSED CHANGES TO CURRENT FY 2010-11 KEY ACTION PLAN PROJECTS PROGRAM:ACCOUNTING AND FINANCE Priority 1 m. ........,..a 2009-10 Year-end /A Review grad evaluation of the District's financial • f 2 Y2010-11 Project t�ca char r��,�� ,",%��> 'B�:s�rs a�sa �1�n Y' Financial Audit statements in compliance regulations completion I Integrated =Budget increase needed as original Purchase new software that incorporates Human • Q4 FY2011-12 Increase from Bunny Congdon Accounting, amount was too conservative. Resources Information System, Budgeting, $50,000 to$275,000 Budget and Accounting,and Financing into one. Evaluation Finance Software Focus shifts to implementing the core Accounting& Committee } Finance functions by April 1,2012 and utilize a liDepartment modular approach for the remaining functions in ( I Managers subsequent fiscal years. General Manager iController .---.____-..w_._. ____L_ .--- .___._.___. __ ..-_ -_.._.-_ _..-._. Support ®Wre-transfer for new land purchases in support of Deal Property land acquisition projects 1. Items in strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items in underline are new additions to current Fiscal Year. 3 acts in gray background reflect no changes. Par 9 ATTACHMENT 7 ADMINISTRATION DEPARTMENT 12/2/2010 1:17 PM PROPOSED CHANGES TO CURRENT FY 2010-11 KEY ACTION PLAN PROJECTS PROGRAM:LEGAL AND RISK MANAGEMENT _Priority 1 Chiocchi et al v. Litigation Dismissed-Parties have Defend lawsuit seeking rights in Bear Creek Open • Litigation Dismissed in Refer to Real Sue Schectman j District et al. entered into a tolling agreement staying Space Preserve Water System. Q1 FY2010-11 Property's work plan. all legal proceedings until FY2011-12 to determine feasibility of alternative source of water. Me#fett No Legal services needed at this time. • Ongoing Refer to Planning's�Refer to Planning's PpIdINASA Am 9 9 99 Project transitioned to Planning work plan. work plan. Department to monitor. Nature 8_tudy Afea. Support _y.___.��.__-...----------�-------.----___-- •Moffett Field/NASA Ames (transitioned from Priority 1) •Strategic elan, •S fet Pt gr rnlinjiai ai d lllnes l eev rititira Program Update+Tr'ainijlg •Staff Aeita tiors and Attraction Survey •Integrated Accounting, Budget and Finance Software •N gotiate nd.Reriew for,Mt A •201 1201 f,`Election •2 VW20'i ;;Ward Boundaries •Fair Politil Practices Corrlmission-Conflict df interest Code •Public Redd Act Requests Process •Cooley La ding'Peninsula Site Planning •Mt.Umunhum Site Planning •Sierra Aziil BearCreak Redwoods woods Master,Plan - •El Carte d Madera Cra,4 ataging area and Trait Improvements •Fremont did sir Staging Area Public fety Improvements •Guadalucei,River Me=r°y Total Maximum gaily Load'.(TMDL Ricks Flat Mercury Remeition 1. Items in strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items in underline are new additions to current Fiscal Year. 3. Projects in gray background reflect no changes. Page 7 of 9 ATTACHMENT 7 ADMINISTRATION DEPARTMENT 12l2l2010 1:17 PM PROPOSED CHANGES TO CURRENT FY 2010-11 KEY ACTION PLAN PROJECTS Support continued Mindego ranch R mediatr`an «Alt. Umunhum Remediation and Restoration Resource Management policies ;agricultural Policy Guide •Fol er Rauch House Remodel =Pond DR06 Repair-at La Honda Creek Skyline Field Office Improvements The Hawthorns Property Transfer Potential New Lana Additions •Potential New Trail Easements Pu ri siima-to-the-Sea •Land Purrihase Partnerships •Property Rights Protection&Encroachment Resolution «Midge Vineyards Property,Exchange Alpine Pond Long-term Management Plan •Performance Planning and Evaluation Process and Forms •Records Management-Phase I •Board Committee Process •Classification and Compensation Survey •Sales of Bonds to Public San Mateo County Williamson Act Nomenewal Bear Creek Stables RFP/Lease San Mateo County Telecom Lease GGNRA Tower Construction «New Land Rental Property Transition Fremont Alder House Defensible pace District Coffee Table Picture Boole--Content Gathering Phase Diversity Outreach •Legislative Program for the 2011_12 Legislative Session •Explore Blogging •Mt. Umunhum Remediation and Site Planning-Legislation •State legislation Federal legislation 1. Items in strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items in underline are new additions to current Fiscal Year. 3 acts in gray background reflect no changes. Pao 9 ATTACHMENT 7 ADMINISTRATION DEPARTMENT 12/2/2010 1:17 PM PROPOSED CHANGES TO CURRENT FY 2010-11 KEY ACTION PLAN PROJECTS Support continued •Geocaching Program Radio Improvement Project Negotiation of Rancho County Park Agreement •Temporary South Area Office Development Fremont Older Enr ex Road Realignment •White Oaks Trail Realignment •District Ordinance Update •Operations Administration Policies •District Wide Grassland Burn Program •District Wide Integrated Pest Management Program •Development of District Agricultural Production Plan Prescribed Burns Ongoing •Conservation Grazing Program =Disk Management-Maintain effective risk management tools,practices,insurance programs,and procedures to control loss exposure Draft transactional documents for Real Property Department projects,including acquisitions,ea ements,`leases,#icenser>,and permits to enter •Draft documents for District departments to contract for work to construct new facilities(e.g.,trails,,staff facilities),,;repair existing facilities,remediate contaminated •Draft contracts and provide advice for District departments to contract with other outside vendorstcorisultants. •Assist departments in negotiating or drafting documents in order to obtain grants •Assist departments in drafting third party permits to enter District lands,including assistance to Operations in drafting prescribed burn permits and other permits to •graft contracts for Real Property Management Program to maintain or remove structures Work with Operations Department to enforce District land use regulations and collaborate with District Attorney's Office and judicial officers' Draft legislation proposed by the District;work with Public Affairs Department to obtain passage of such legislation •Provide advice to Board and,staff on legal requirements such as Brown Act,elections,Board meeting requirements and procedures,conflicts of interest,Public •provide CtOA advice to Planning,Real Property,and Operations Departments to insure adequacy of environmental documents •.Advise Administration Department concerning labor relations and personnel matters;assist to resolving personnel issues •Assist Beal Property in administering Guadalupe Land Company •lepresenttthe District's interests in litigation or administrative proceedings to protect the District's resources,real property;and finances •Assist meal Property Department in resolving encroachment and property rights issues e.g.,access easement issues,conservation easement violations,and •Provide legal research and advice to departments in reviewing outside,agency'projects and regulations •Work with Operations and CaaIJPlA to manage risk in response to accidents and injuries on District lands .Work with departments to obtain insurance coverage for losses,contamination,or other insured events on District lands •Work with CaIJPIA to monitor claims filed against District;represent the District's interests in obtaining insurance coverage for losses;maximize insurance payments for incurred losses; monitor quarterly CalJPIA loss calculations and insurance premiums,assist Departments in insuring contractors and consultants have appropriate insurance 1. Items in strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items in underline are new additions to current Fiscal Year. 3. Projects in gray background reflect no changes. Page 9 of 9 ATTACHMENT 8 REAL PROPERTY 12/2/2010 1:24 PM PROPOSED CHANGES TO CURRENT FY 2010-11 KEY ACTION PLAN PROJECTS PROGRAM: LAND PURCHASE Priority 1 _ Potential New Project scope amended to Purchase new lands as additions to Miramontes Ridge, •TBD No change, Mike Williams Land Additions assist with the Mt. Umunhum Russian Ridge,Bear Creek Redwoods,Sierra Azul,&Skyline $11,000,000 Site Planning project(Key Ridge Open Space Preserves. Pursue connections between Legal Project)and to add site clean- Purisima Creek Redwoods and Mills Creek Open Space Administration up and improvements for new Preserves and potential staff facility locations in the Foothills Operations land purchases. South Area and Coastal Area. Pursue additional property Planning rights in the Mt.Umunhum area and conduct site clean-up Public Affairs and improvements associated with new land purchases. Real Property Committee The Hawthorns Project completion date Transfer of this well known historic Portola Valley property will •Q4 FY2010-11 No change, Michael Reeves Property Transfer delayed from Q1/Q2 to Q4 as bring a range of operational,management,and public affairs $101,000 the property transfer has been issues requiring immediate attention and involvement by all Legal delayed by the trustees. departments: Operations 1. Ensure timely property transfer and associated monetary Planning endowment;manage relationship with Woods Estate Public Affairs trustees; 2. Prepare public outreach plan to address anticipated Real Property Committee strong community interest; 3.Conduct studies to identify and address critical property management,planning and operational, issues, including structural,historic, natural,and environmental conditions; 4.Inventory and map all improvements and infrastructure; 5. Determine suitability of utilizing Alpine Road residence as an employee or caretaker residence to establish on-site management presence; 6. Upon transfer to the District,secure the property and undertake defensible space fire safety measures. 1. Items in strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items in underline are new additions to current Fiscal Year. 3. Projects in gray background reflect no changes. Page 1 of 8 I ATTACHMENTS REAL PROPERTY 12/2/2010 1:24 PM PROPOSED CHANGES TO CURRENT FY 2010-11 KEY ACTION PLAN PROJECTS Priori 1 continued _,.,_ _ ,_ ___._.�._ _� _ty, .. �.,.__. -_ PJnsima t tie i iA 1. 'ur has POST{Lo tto Ridge)property. •G2 f Y2010-�1 Lot 1�; No change, Mime Vvilli ms i Sea 2.Enter into grazing,Agricultural Leases and Residential adjustment and open $30,000 Sandy Scarnmer Rental Agreements with existing tenants of Lobitos Ridge access easement property: .01 FY2011-12- ,Pursue lot line adjustments to merge Districts Elkus Ranch Purisirna Farms Uplands and Lobitos Ridge properties. property division 4.Fund Operations maintenance and erosion control •02 FY2011-12- l measures to reopen overgrown section of access Purisima Farms transfer easement to Elkus Ranch Uplands property. S.Work with private property owner of Purisirna Farms property to obtain a property division of upland and agricultural areas of property, t Potential New Project completion dates for Pursue new trail easements: ;No change, Michael Reeves Trail Easements Ithe following have been Priority 1: 1$90,000 delayed to FY2011-12: 1. Ravenswood Open Space Preserve i ;Legal (Ravenswood Phase II -Phase I:open space easement across SFPUC • FY2010-11 ;Operations -Identify preferred trail -Phase It:trail easement across SFPUC • FY2011-12 Planning alignment,address CEQA. 2. Et Corte de Madera Creek Open Space Preserve • FY2011-12 Public Affairs El Corte de Madera Creek -Contingent on staging area i Priori 2: C I project. 1. La Honda Creek Open Space Preserve La Honda Creek -Caltrans • FY2010-11 �-Contingent on conveyance by -Stillheart • FY2011-12 j property owners. 2. Bear Creek Redwoods Open Space Preserve • FY2011-12 Bear Creek Redwoods -Contingent on property owner discussions. � 1. Items in strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items in underline are new additions to current Fiscal Year. 3 cts in gray background reflect no changes. Pao 3 ATTACHMENT REAL PROPERTY 12/2/2010 1:24 PM PROPOSED CHANGES TO CURRENT FY 2010-11 KEY ACTION PLAN PROJECTS Priority Land Purchase Project schedule potentially +Cooperatively work with local land preservation organizations (No change, k Williams Partnerships ;delayed as follows: ion the following property purchase partnerships: �$4,125,000 Moody Gulch 1. Moody Gulch-finalize agreement with three water • Potential deferral;TBD Legal ((( -Ongoing negotiations. companies and obtain approval from County Board ofOperations Skyline Sanborn Connection Supervisors; Planning t -Due to staff workload. 2. Pursue Property connections in Stevens Canyon with • FY2010-11 }Public Affairs Hidden Villa Santa Clara County Parks; j -Hidden Villa withdrew 3.Work with City of Saratoga and Santa Clara County Parks • Potential deferral;TBD Real Property Committee annexation application with to connect the City to Skyline Sanborn County Park; Los Altos Hills. 4.Work with Hidden Villa&Heifer International to provide • Delayed;TBD based on conservation easements and public access to Rancho San negotiations Antonio Open Space Preserve. i � ! i Support -District ` e Strategic Plan •Sale of Prelatic Sands •Safety Pr gramflI P Update and Twining •Staff Attraction and Retention Survey •Records Management •Board Committee Process •"Year-End,Financial Audit ®Integrated! +cccounting, Bizet and Finance Software •Chiocchi et al vs. District Reduce from$10,000 to$2,500 •Negotiations of Rancho County Parr Agreement •Establish Okus Easement No change,t30,OOO •Fremont C 1der Enr ex Road R alignment . •Temporary South Area Office Development White Oafs Trail Re lignm nt •Cooley La�h inrg Peninsula,Site Planning •Mt,Urnorih im Site Planning •Sierra AA Pear Creek ke6vdodi MasterPlan •El Corte de,Madam Staging Area and Trld6 Iniprovernents 1. Items in strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items in underline are new additions to current Fiscal Year. 3. Projects in gray background reflect no changes. Page 3 of 8 ATTACHMENT 8 REAL PROPERTY 12/2/2010 1:24 PM PROPOSED CHANGES TO CURRENT FY 2010-11 KEY ACTION PLAN PROJECTS Support continued •Fremont Older Staging Area Public Safety Improvements Guadalupe River Mercury Total Maximum(gaily Load(TMDL) Mindego Ranch Rernediation No change, $156,000 Mt. Urriunhurn Remediation and Restoration Resource Management Policies •South Area Field Office Site Preparation and Design Reduce from$42,000 to$0 Diversity Outreach District's Mate I.egislative Flan District's Federal Legisl�ntive Plant Ongoing Convert the budgeted funds in New Land Comixritments budget category into open space lands at desirable prices,focusing on critical greenbelt properties that round out and mnprcive public,access to existing preserves,connect to other preserves and to other public lands:protect natural habitat and resources.and further the completion of tote Say Area Ridge Trail and the San Francisco Bay Trail. . Provide comprehensive land conservation planning and strategic analysis to guide the land purchase program. Cork with Operations and Planning Departi'nents to evaluate now properties being considered for purchase and help assess management issues and associated costs: Provide Land use and site planning information to assist in developing terms and conditions for negotiating land purchases. Conduct doe diligence investigations as necessary. Maintain a multi-year spending plan for open space land purchases that optimizes use of cash and borrowed funds to accomplish land,purchase goals within budget coast,mats. Contingent on working with District Controller can 03 financing measure. •Explore grant opporturttie to augment land purchase funds. Explore joint projects with iron-profit and public agency partners,bargain safes,and/or gifts where possible, Explore varrous alternative terms of firrchase to offer advantages and incentives to landowners,as well as cost savings to the District. •Wos k jointly with Planning and Operations Departments to transition responsibility for planning,management,and operation of newly purchased lands. Assist with structure disposition and,,,its re ed ation efforts in the short-term firriefranne following property purchase. .Administer tax cancellations for purchased property. Implement assessment agreement for San Mateo County Mosquito Abatement District. Continue to work with Operations and Admimslration Departments on Coastside Protection Program agreements with La Honda Pescadero Unified School District and San Mateo County fire to pay and track ser%mce fees for existing and new land purchases can the coast. 1. Items in strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items in underline are new additions to current Fiscal Year. 3 cts in gray background reflect no changes. Pao 9 ATTACHMENT 8 REAL PROPERTY 12/2/2010 1:24 PM PROPOSED CHANGES TO CURRENT FY 2010-11 KEY ACTION PLAN PROJECTS PROGRAM: LAND PROTECTION Priority 1 _ Ridge Vineyards Project schedule delayed Draft and finalize agFeement easement documents for fee and • FY2011-12 No change,$5,000 Sandy Sommer Property given staff focus on other Key easement property exchanges,finalize and airaulate mitigated I Exchange Projects. Note correction:theLegal . budgeted number is Operations $5,000 Planning Public Affairs Property Rights Project schedule delayed as Resolve property rights disputes and encroachments • FY2011-12 Reduced from Michael Reeves Protection and follows: involving adjoining property owners at Sierra Azul,Saratoga $105,000 to Encroachment Sierra Azul Gap and other Open Space Preserves in order to protect the $77,500 Legal Resolution -Exploring legal options to integrity of the District's property rights and the resource Operations resolve boundary dispute in values of public open space lands. Planning Kennedy Road area; Public Affairs -Encroachment resolution in Cathedral Oaks area pending Real Property Committee agreement on proposed lot line adjustment. i E Saratoga Gap -Legal actions to resolve encroachment dependent on Santa Clara Countv action. Priority 2 San Mateo Project completion delayed to •Q1 FY2011-12 No change,$0 Sandy Sommer and County FY2011-12 to account for staff Jean Chung Williamson Act workload on other Key GOVeFed by the 0AIliamseR AGt. Organize and compile all Contracts Projects. Williamson Act contracts for San Mateo County. Nonrenewal Ongoing •t0t tf fatty p ttca a f ...k: dt ?f , ft1 111 t0 � r eeta Ir tts t�t tr a a t afe � jr ctgrit ! renalt r t ertje klt round gut arid it rove,str res, � a€fr ." reteraralbis3 re i ,` r t e d`extt * tr to f Tr ail the San:Fr j F°r0tect ?f tft 'int eta"in fans ay,m$oJVmq rontlict ari frond sm-ant,and encroafchfrae t f ues aar fnate. fas fy' ith Q ae atian a s L f�'r §ram to defendthe mtricf hin' part enf tn.�gh Dart Prtsp gad utat e fan eve ntem, r fan :u e Chan t t euf negative g #y'trrs apt 0i tri # r aer as:` a in the lo�9 de era meat i 0 g.,. p p y. q� yby�ppyyye �rv�yy Sip .., p . �+.�. e�Npye.,,y� �y,{ y .gyp + *2 y.� .fig jam.g p SY+ if$ #4 protection �+ eYY r ""P�R"+»�ai tV T w 4. � +�41fi*# n 4F kh F �6i+'es pt f ha,or SAx�t fiFi m^' xa M� G ii+F.V n' +the f A+.+t�iF,k RR v 5",'.r y 1. Items in strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items in underline are new additions to current Fiscal Year. 3. Projects in gray background reflect no changes. Page 5 of 8 i ii ATTACHMENT REAL PROPERTY 12/2/2010 1:24 PM PROPOSED CHANGES TO CURRENT FY 2010-11 KEY ACTION PLAN PROJECTS PROGRAM: PROPERTY MANAGEMENT Priont r�1 New Land Rental NJA 1.Assess overall conditions of residence. #Ongoing as needed TSO with Flaina Cuzick Property 2.Make repairs and clean residence. Structures Transition 3,If residence does not have current tenant-list the inspections as part Operations residence for rent, of land pis=chase Administration 4. Enter into lease with current tenant or new tenant, due diligence Public Affairs 5.Enter into grazing or agricultural lease with either current process. Planning tenant or new tenant, Legal San Mateo Project completion delayed 1. Understand with Operations District Radio System Q4 FY2010-11 !No change,$0 Paina Cuzick County Telecom from Q3 to Q4 FY2010-11: requirements for tower at County's Pise Peak Lease contingent on negotiations with Communications Site. ( 41-egal ;San Mateo County. 2.Work cooperatively with County to develop a lease that j ;Operations will: y -Assist District with its radio system requirements at Pise i Real Property Committees Peak. -Allow the continued leasing of the Rolfe Repeater Site I for the next 25 years. 13. Receive approval of the new 25-year lease from the County. 3 ( j I � i 1. Items in strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items in underline are new additions to current Fiscal Year. 3 cts in gray background reflect no changes. Pag 8 ATTACHMENT 8 REAL PROPERTY 12/2/2010 1:24 PM PROPOSED CHANGES TO CURRENT FY 2010-11 KEY ACTION PLAN PROJECTS Prioft,1 continued GGNRA GGNRA tower construction 1. Coordinate contractor bid site visits. •Q4 FY2010-11 No change,$0 Elaina Cuzick Communications schedule is moving into the 2. Develop a Right-to-Enter permit with Legal,Operations, Tower winter months. Completion of and Planning. Legal Construction the tower construction is 3. Determine construction start and end dates. Operations contingent on GGNRA 4. Coordinate with Operations on day-to-day contractor Planning schedule. requirements. Public Affairs 5. Monitor with Operations day-today construction activities. 6. Coordinate with Operations/Public Affairs to manage public outreach regarding construction. 7. Develop Right-to-Use agreement with GGNRA for District use of tower for District Radio System. 8. Coordinate with Operations and GGNRA for installation of District Radio Equipment on the GGNRA tower. 9. Ensure all site clean up and road repair completed by GGNRA post construction. Priority 2 Bear Creek Items 6,7,8 and 9 deferred until 1. Finalize any Bear Creek Stables site assessment • Q3 FY2010-11 No change, Elaina Cuzick Stables FY2011-12 due to staff requirements $10,000 RFP/Lease workload of Real Property and 2. Perform Historic Assessment on Bear Creek Stables • Q3 FY2010-11 Legal other departments.Items 3,4, structures Operations and 5 are contingent on 3. Prepare Bear Creek Stables conceptual site and • Q3 FY2010-11 Planning obtaining support from management plan options Public Affairs Planning. 4. Present Bear Creek Stables conceptual site and • Q3 FY2010-11 management plan options to Board Ad Hoc Committee Sierra Azul/Bear Creek 5. Work with Board Ad Hoc Committee to finalize on a Bear • Q3 FY2010-11 Redwoods Master Plan Creek Stables site and management plan option Ad Hoc Committee • Q4 FY2011-12 #er-Rrepesal{RF-12} • Q4 FY2011-12 • Q4 FY2011-12 9. Sign Lease • 04 FY2011-12 Fremont Older Project completion date 1. Perform site analysis with Planning • FY2011-12 No change, Elaina Cuzick House Defensible deferred to FY2011-12 as the 2. Develop Defensilble Space Plan $15,000 Space project still needs review by 3. Obtain games Legal county fire marshall,requires a Planning phased approach,and winter Operations months will not allow much clearing. 1. Items in strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items in underline are new additions to current Fiscal Year. 3. Projects in gray background reflect no changes. Page 7 of 8 ATTACHMENT8 REAL PROPERTY 12/2/2010 1:24 PM PROPOSED CHANGES TO CURRENT FY 2010-11 KEY ACTION PLAN PROJECTS Deferred _ Bi-Annual N/A 1. Upon Board approval,issue painting and roofing bid ° TBD Tf D TBD Contract Process packages. J . Select painting and roofing contractors for FY 010-1'1 and 3. Develop process flag for other department use. Property N/A 1: Analyze Property Management requirements. w TBD TBD TBD Management 2. Develop requirements documents Software 3. Research Property Management firms use of software options. 4. Review software vendor options. Cr: Test vendor software choices for best fit if possible. 6. Make recommendation. 7. Purchase software. 8. Integrate all current property management Information into software. Support m Folger Ranch House Remodel Radio Improvement Project Manage Grazing Properties Skyline Ridge Tree farm Restoration Ongoing -Manage District's real property assets and revenue-producing activities maximizing rental Income consistent with Open Space Management policies,working'.fi 0h C iprnotic ns area Planning Departments to implement grazing and agricultural leases,assessing viability;of retaining structures or snake recommendations to the Board for their disposition, Marn`ain a relocation assistance program utilizing staff and consultants as necessary. •Administer rental accounts,communication,and agricultural leases.Maintain and enhance revenue stream through competitive and current rate structrsre,effective maintenwice programs,and communication with tenants. Maintain and improve District rental structures as needed. Work with Legal to oversee the operation and management of the Guadalupe Land Co. in Sierra Azul Open Space Preserve, 1. Items in strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items in underline are new additions to current Fiscal Year. 3 cts in gray background reflect no changes. Pao 8 ATTACHMENT PLANNING DEPARTMENT 12/2/2010 1:25 PM PROPOSED CHANGES TO CURRENT FY 2010-11 KEY ACTION PLAN PROJECTS PROGRAM:ADVANCED PLANNING Priori Cooley Landing Scope expanded due to assistance Define the Cooley Landing Peninsula(peninsula) •Q2 FY2010-11 - City Increase budget from Tina Hugg Peninsula Site needed by City to prepare CEQA as a specific planning area within the larger and District approve site $30,000 to$80,0000 Planning document and submit grant applications. Ravenswood Open Space Preserve;engage in plan. Legal US Environmental Protection Agency and continued discussions with City of East Palo Alto to •Q3 FY2010-11 -CEQA Operations Department of Toxic Substances Control review proposed uses for the peninsula;refine and certification Public Affairs grant applications require applicants to adopt a public access plan;provide technical •Q3&Q4 FY2010-11 - Real Property be fee simple owners,thus District must assistance as needed to review documents and Construction documents apply directly to secure grants(City to findings:assist City with CEQA documentation and prepared Cooley Landing Ad Hoc prepare grant applications). Additional grant procurement;obtain CEQA consultant and •Schedule&completion Committee budget needed to cover legal review fees. administer contract date TBD by City Mt.Umunhum Schedule expanded by few months to Define the Mt.Umunhum and Mt.Thayer areas •Q2 FY2010-11 -1st Increase budget from Meredith Manning Site Planning allow for stakeholder meetings for initial (summit)as a specific planning area within the workshop $120,000 to$351,500 feedback on site plan concepts and larger Sierra Azul Open Space Preserve;prepare •Q3 FY2010-11 -2nd All Departments (Element of the elements.Schedule continues to allow structural and historical assessment of structures; workshop General Manager SA/BCR Master decisions to guide Phase 11 Site Cleanup hold stakeholder meetings/interviews;develop a •Q4 FY2010-11 -Present Legal Plan project) g(includes structures demolition)in the refined conceptual site specific plan for the summit; draft plan to Board for gevent additional federal funding is hold public workshops to receive public feedback tentative approval; Sierra Azul/Bear Creek secured,as well as meet the obligation and revise plan accordingly;present a revised draft CEQA begins Redwoods Ad Hoc deadline for"one-year"federal funding. site plan for Board review and consideration. •Q2 FY2011-12-Project Committee Additional District funding needed to completion(Board final complete CEQA process. approval of site plan) Priority 2 Sierra Azul/Bear Project completion date delayed due to Assign remainder of project to new project • Q2 FY2010-11 -New Reduce budget from Lisa Bankosh Creek Redwoods unanticipated and extensive Planning manager and provide project orientation; project manager $100,000 to$1,000 Master Plan staff and other department staff incorporate the Mt.Umunhum Site Specific Plan orientation All Departments Development involvement in the Mt.Umunhum Site and Bear Creek Stables Site Management Plan •Q2 FY2010-11 -Board General Manager Planning Project. recommendations into the Preserve Master Plan; tours Legal (To be informed by provide Board tours;review and begin edits to •Q4 FY2010-11 -Begin Mt. Um project) Administrative Draft document. prepare the final Admin Draft Master Plan Sierra Azul/Bear Creek edits Redwoods Ad Hoc •Q4 FY2011-12-Project Committee prepare CEQA findings;present the final plan and- completion(Board final approval of Master Plan) sertsideration. 1. Items in strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items in underline are new additions to current Fiscal Year. 3. Projects in gray background reflect no changes. Page 1 of 11 ATTACHMENT 9 PLANNING DEPARTMENT 12/2/2010 1:25 PM PROPOSED CHANGES TO CURRENT FY 2010-11 KEY ACTION PLAN PROJECTS Priority 3 __ M uolvement ( ) € I initiation delayed due to • FY 2012-13-Initiate No change,$0 Lisa Bankosh FB� !unanticipated unanticipated and extensive staff project scopinc in 1 Mt.Umunhum Site • Project completion TBD Operations IPlanning Project&(2)Strategic Plan ireseaFGh ;General Manager ____ _____..._..... , Deferred F#;?erer o Use Ni'A Identify new trail opportunities,;assess suitability for •TBD TBD TBD and Management expanding dog use throughout preserve trails using Plan Amendment Board-adopted criteria.hold a neighborhood/Use j and Management Committee meetira ;forward recommendations to the Board for review and consideration. .Support _..�_ ._......_...�._.. _V._.�__.__._. C;;Rh Flow Gart Analysis District'Alide Strategic Plan Safety Prograrntl lines a injury Prevention Program Update and Training Performance Planning and Evaluation Process and Forms 2009110 Year-end Financial Audit Integrated Accounting,Budget,and Finance Software Staff Retention and Attraction Cirsocc:hi eL al,vs.District Negotiation of Rancho County Park Agreement 2011-2012 Legislative Program State Legislation Federal Legislation Diversity Outreach Polential New Land Additions •The Hawthorns Property Transfer Reduce from$125,000 to$30,000 t ul;sim a to the Sea Potential New Trail Easernents Leland Purchase partnerships Bayard Cornrnittee Process Ongoing La Honda Creek Master Plan Development(remaining work to close out"planning project) No change,$10.000 Enter into a Memorandum of Understanding with Regional Water Board to streamline permitting for routine maintenance projects Strearnfine"permitting process with San Mateo County for routine maintenance projects 1. Items in strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items in underline are new additions to current Fiscal Year. 3 cts in gray background reflect no changes. Page 1 ATTACHMENT 9 PLANNING DEPARTMENT 12/2i2010 1:25 PM PROPOSED CHANGES TO CURRENT FY 2010-11 KEY ACTION PLAN PROJECTS PROGRAM:GEOGRAPHIC AND INFORMATION SYSTEMS Priority 1 Priori 2 - - Priority3 Deferred District-Wi5de Assess OFFS deeds District-wide and purchase •TBD "C CU TR5 CPS Field equipment/software as needed;prepare for and Collection and provide GPS training and ho to'manual for staff to Implementation improve consistency,accuracy,and efficiency in i field data collection and management. Support —Djstrir wi r4r t •2 0-2ttt'I'Ward Boundaries •Preserve Your Health/Open Spaces,Healthy Places Program Implementation •District Coffee Table Picture Book •Control of lender False Brome •Sudden Oak Death Monitoring&Research •Ridge Vineyards Property Exchange San IGlateb County Williamson tint Nonrenewat Ongoing •Brachure a updates and fbrmi ttin .Gt$maintenance s •Map and graphics production(including Mt.Umunhum maps,video flyover,and graphics) •Unking District databases to GIS e.g.road trail database) •Sign and signboard replacenients 1. Items in strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items in underline are new additions to current Fiscal Year. 3. Projects in gray background reflect no changes. Page 3 of 11 ATTACHMENT PLANNING DEPARTMENT 12/2/2010 1:25 PM PROPOSED CHANGES TO CURRENT FY 2010-11 KEY ACTION PLAN PROJECTS PROGRAM: PUBLIC ACCESS IMPROVEMENTS Pno_rity 1 'uEl Corte de l Reduction in budget due to reduced need Finalize CEQA process;complete the permit and •Q2 FY2010-11-Submit I Reduce from$135,000 (Tina Hugg j Madera Creek for legal services. 1construction drawing sets;submit for permits. for permits Ito$80,000 Staging Area and •Q3 FY2010-11-Submit }Operations Trail ( grant applications !Real Property Improvements •Q4 FY2010-11 -Prepare } 1 bid package for Phase I construction •Q3 FY 2014 15 Protect completion(all phases) Fremont Oider 1[-Delavin project implementation due to Obtain additional netting recommendations from •TBD,Implementation Reduce from$215,000 Gretchen Laustsen Staging Area additional research to explore different golf course netting expert and obtain cost contingent on Ito$15,000 { Public Safety cost-effective design solutions that estimates;pursue a mutually acceptable resolution negotiations with !All Departments Improvements provide improved safety. with Saratoga Country Club;forward Country Club =General Manager recommendation for a netting or other solution to ;Legal ( the Board for review and consideration;GOmplete design plans and 6eGuFe PeFlTlit6j pFepaFe bad I Project scope contingent on negotiations with Country Club. Russian Ridge Project completion delayed due to staff Conduct geotechnical study;hold Use and •Q1-Hold Use and Reduce from$10,000 to Gretchen Laustsen Use and capacity constraints. Management Committee meeting for review and Management Committee $7,000 Management project support:ceritatete begin CEQA review: meeting to review ;Operations Plan Amendment project a (Mindego Hill •02 FY2011-12- Use and Management Trail) Complete CEQA Committee and •03 FY2011-12-Board t consideration of a Use and Management Plan Amendment and CEQA j certification •Q3 FY 2012-13-Project completion(trail construction) h _._.:__.-__-.-_-__.: :--.---- ----------._ _ ._--_._..,_ -----___.. --._--.. .___._ _._,____-_._ _.._.__ _..._,-__.---._ .__._._,____, .:..___. 1. Items in strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. ItP.ms in underline are new additions to current Fiscal Year. 3 cts in gray background reflect no changes. PagF 1 ATTACHMENT PLANNING DEPARTMENT 12/2/2010 1:25 PM PROPOSED CHANGES TO CURRENT FY 2010-11 KEY ACTION PLAN PROJECTS Priority 1 continued Thornewood Trail Schedule delayed given additional permit Improve stream crossing at Dennis Martin Creek; •Q2 FY2011-12-Project No change,$80,000 Meredith Manning Improvements review for seasonal crossing. remove fill from stream crossings;complete completion construction and restoration work prior to grant loperations deadline of 2012. 1 Public Affairs Prioritv 2 Alma College Schedule delayed to allow additional Review existing conditions and analysis findings •Q1 FY2010-11-Present Reduce budget from Erica Simmons Conditions research to inform disposition of from Phase I(completed FY2009-10)to develop findings and $57,000 to$0 Assessment structures and landscape features; site management recommendations;present these recommendations to Operations Phase 11 budget eliminated given new project to the Sierra Azul/Bear Creek Redwoods Master SA/BCR Ad Hoc approach(budget originally assigned for Plan Ad Hoc Committee for concurrence and add Committee Sierra Azul/Bear Creek work on the retaining walls). to the Master Plan;amend G0n6UltaAt GGAtfaGt tG Q2 FY2010-11 - Redwoods Ad Hoc develop treatment re-n-ornme-nda-fians and Gost Research opportunities Committee Artimatpr to stabilize the Fetaining walls(Phase4l). and constraints Evaluate site's priority compared to other District •Q3 FY2010-11 - historic resources;prepare scope and schedule Committee site tour that includes a draft site plan and the release of a •Q4 FY2010-11-Prepare Request for Proposals(RFP)to determine schedule and scope for partnership interest in rehabilitating/stabilizing key RFP/Site Plan process structures. •Q4 FY2011-12-Project completion(Board decision on building disposition/site plan) EI Corte de Budget increase to complete Finalize design plans to remove road fill from •Q3 FY2010-11-Hire Increase budget from Julie Andersen Madera Creek geotechnical investigations and bridge stream crossings and reroute trails;secure permits; design consultant and $20,000 to$25,000 Watershed design for Methuselah Bridge to package remaining work can be done in-house one project a begin geotechnical Operations Protection bridge with trail restoration work as part of year.Perform geotechnical investigations and investigations Program a future permit submittal. develop design plans for Methuselah Bridge and •Q4 FY2010-11 - package bridge with other trail work as part of a Complete permit-ready larger permit package. bridge design Priority 3 La Honda GFeek- Final approval of La Honda Master Plan 1aF 1 impleMeAtation to Q4 FY2014-15-Phase I Reduce budget from Galli Basson MasteFPlan delayed due to extensive staff eFneF9enWpatF8I aGGeSS,pFete6t FesoUFGes,and projects $65,000 to$0 Phase 1 involvement in Mt.Umunhum Site eRhaRGe PWbkG aGGessi inkWe engineeFing and Operations Implementation Planning Project,thus moving Real Property implementation to FY 2011-12. 1. Items in strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items in underline are new additions to current Fiscal Year. 3. Projects in gray background reflect no changes. Page 5 of 11 ATTACHMENT 9 PLANNING DEPARTMENT 12/2/2010 1:25 PM PROPOSED CHANGES TO CURRENT FY 2010-11 KEY ACTION PLAN PROJECTS Priority 3 continued Purisima Creek Delayed due to scheduling constraints to Investigate options for new parking area at existing Q2 FY2010-11-Pkg lot Reduce budget from Gretchen Laustsen Redwoods Lower meet with Coastal Commission. vault toilet site,200 feet from existing 7-vehicle •conceptual layout 1$70,000 to$10,000 i Parking parking lot;consult with San Mateo County and Q3 FY2010-11-Meet iOperations Expansion iCoastal Commission(CC):complete a riparian •with CC to discuss i setback survey that meets CC reguirements: permitting feasibility Use and Management j Q4 FY2010-11- ( ;Committee • Determine cost-benefit spaces: of additional parking i • Project completion TBD __--- _._ __------____-_ AI me Pond Lon Project moved to the Planning I Design interpretive boardwalk and trail Q4 FY2012-13-Project !Add new budget of Lisa Bankosh i Term Department with transfer of employee improvements,as well as habitat improvements for i•completion 1$40,000 Management 1,due to a promotion. rare aquatic species:seek grant funds:initiate Legal Plan } environmental review and permit process upon Operations award of grant funds:project is grant dependent Public Affairs t i iUse and Management Committee -. ----- Support •Environmental Ethics Campaign District-wid6 interpretive Plan:Implementation Phase I Volunteer Memorial Plan Development Bridle Trail Ribbon Cutting Ceremony Establish Elkus Easement a.Rrlror�t- _R iRdr€r#ac�- t�Art io-. • - trs�t -�`tl-B-a�, White Oaks Trail Realignment New Land Rental Property Transition GGrgRAe Tower Construction Ongoing Participation in Details and Specifications Committee to develop standard District'construction details and specifications No change,$12,0 0 Memorial Bench Inventory Office of Emergency Services Coordination •Coordination with San Carlos to complete the Pulgas Ridge Trail Connection Reduce from$14,000 to$4,000 "frail Naming oln Committee ltdrtmcipration to address emerging sign issues 1. Items in strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items in underline are new additions to current Fiscal Year. 3 cts in gray background reflect no changes. Paga 1 ATTACHMENT PLANNING DEPARTMENT 12/2/2010 1:25 PM PROPOSED CHANGES TO CURRENT FY 2010-11 KEY ACTION PLAN PROJECTS PROGRAM:RESOURCE PLANNING Priori Guadalupe River Cost for coordinated monitoring is less Prepare assessment of erosion sites within •03 FY2019-20- Reduce from$120,000 Kirk Lenington I Mercury Total than what was projected. watershed with potential to deliver mercury to Complete erosion to$50,000 Maximum Daily watercourses;design and implement coordinated control projects and Legal Load(TMDL) monitoring effort to assess TMDL implementation monitoring success. Hicks Flat Delay in final grant sign-off has moved Remediate mercury waste site at Sierra Azul by •Q3 FY2010-11- Reduce from$131,000 Matt Baldzikowski I Mercury implementation out to Q3. removing eroding mining waste rock from Release RFP to develop to$55,000 Remediation streambank;stabilize ground surface and re- Remedial Action Plan Operations vegetate;project is grant-funded through the State (RAP) Legal Water Resources Control Board under the Clean •Q4 FY2010-11 -award Water Act. contract and begin RAP •Q3 FY2012-13-Project completion Msrt e a pta t 1 A aluate p t nti t ft (r irft :0s d rjvjfca€arrt r (: *Q it » c . l e t r tt r L itlgts rt Reetiatto ,, t �s fsr cerradyrr t(Se trsf);, erfo p�ttots tfdet " sa ;pare � a3p pa al Rai F"t^eaperty Mt.Umunhum Budget increase reflects need for(1)a Work with the United States Army Corps of •Q4 FY2013-14-Project Increase budget from Gina Coony Remediation and third party air quality monitor to ensure Engineers to investigate,characterize,and clean completion $180,000 to$287,500 Restoration contractors follow all safety rules and up remaining site contamination;demelish All Departments regulations during onsite remediation Approx.$140,000 of these General Manager activities and(2)a ductility analysis to (consideration of any demolition is part of a later costs are expected to be Legal evaluate seismic condition of the radar project phase).Hire third Party air quality monitor to reimbursed by the federal tower. conduct monitoring services during onsite appropriation. remediation activities and structural engineer to _ perform ductility analysis of radar tower. Pond DR06 Budget increase to fund contractor Implement permanent pond repair,which includes: •Q4 FY2010-11-Project Increase budget from Julie Andersen Repair at La amendment due to additional cut and fill a new culvert,an inlet structure and energy completion(including $86,000 to$105,000; Honda Creek work. District must fund this work up dissipater,a clay liner,rebuilding the eroding grant submittals) reimbursement is Operations front;reimbursement from engineer is earthen berm,recontouring the pond,removing non pending. pending. native vegetation,and post-construction reseeding. 1. Items in strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items in underline are new additions to current Fiscal Year. 3. Projects in gray background reflect no changes. Page 7 of 11 ATTACHMENT PLANNING DEPARTMENT 1212l2010 1:25 PM PROPOSED CHANGES TO CURRENT FY 2010-11 KEY ACTION PLAN PROJECTS Elmo= NINEIIMM Priority 2 .........___....__ I Agncuiturt Policy N/A Compile District's existing agriculture policies onto •£14 FY2010-11-Protect No change.$0 Kirk Lenington Guide one comprehensive document„refine as necessary completion to comply and be consistent Operations Service Plan consult with San side Mateo Farm Real Property Bureau.Dan Mateo Agricultural Advisory ILega j , Committee,and other groups;hold a Board steady session to review and edit the draft Agricultural Board of Directors Policy Guide, Big Dipper toad N1A Remove perched fill and road/stream crossings =024 FY2011-12-Project No change,$10 00€14 Baldzikowski Restorabon aping one mte of badly-eroding former ranch read; completion is grant � t upgrade 112 mile of Old Page Mill Road,project is dependent Operations � partially funded by a Department of Fish and Game I grant that.expires March 2012, Resource Delay in schedule given staff capacity !Complete edits to Board policies and package into •Q4 FY2010-11-Project ,No change,$25,000 Julie Andersen Management Land focus on higher priority Key Projects. lone final policy document. completion Policies :i All Departments General Manager Legal _ 3 i Priority 3 ___._.___ . _,�._ _.__..___.__.___—_— ...____. Schilling Lake Additional funds needed to remove select;Obtain Board approval for an amendment to the •Q4 FY2010-11-Project ;Increase from$15,000 Meredith Manning Management ;trees from earthen dam as identified in Use and Management Plan for Thornewood that i completion(including Ito$25,000 Plan !the Board-approved plan. addresses the long-term management of Schilling removal of trees) :Operations Lake;implement recommended management ;actions. } Use and Management ,Committee i i Deferred j Mindogo fake t~)A Prepare a management plan to restore take TIC TBD 7 Fly Management ecosystem!,remove non-native predatory species„ Plan and improve habitat for California red-legged frog and San Francisco garter snake. 1. Items in strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. I+oms in underline are new additions to current Fiscal Year. 3 cts in gray background reflect no changes. Pagr 1 ATTACHMENT 9 PLANNING DEPARTMENT 12/2/2010 1:25 PM PROPOSED CHANGES TO CURRENT FY 2010-11 KEY ACTION PLAN PROJECTS Support District-Wave Integrated Pest'Management Pro ram •District-Wide Grassland Bum Program Manage Grazing Properties •Agricultural Production Plans Reduce from$25,000 to$20,000 •Property Rights and Encroachment Resolution(including Kennedy Road Culvert Replacement) Reduce from$20,000 to$0 b Bear Creek Stables RFPA e se. No change,$55,000 Fremont Older House Defensible Space Ongoing •Bay.Area Open Space Council Upiand Habitat;Project participation and input •Participate n the development and review of Community Wildfire Protection Programs(CWPP) •Cultural R; ource Surveys Natural Resource ounce itrveys to change,$ 5,000 •0ond,Maa0g6rnent Plans, No change.$2$,000- -Pohd Monti i rintg •A dminlstern fte Resource f a getltan'Grants to rant' No change,$ 6,000 •Conduct R ad and Trait Inventories o change,$30,000 •Stakeholder participation in the San Greg6rib Creek Watershed. ssessment Technical,Advisory Ci&mr ittee JAC) Facilitate internal Water Rights Working Group to inventory and(rack District's water rights No change,$10,000 •Moffett Field/NASA Ames Site Cleanup(including Site 25-Stevens Creek Nature Shoreline Study Area)(project transferred from Legal) 1. Items in strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items in underline are new additions to current Fiscal Year, 3. Projects in gray background reflect no changes. Page 9 of 11 ATTACHMENT 9 PLANNING DEPARTMENT 12/2/2010 1:25 PM PROPOSED CHANGES TO CURRENT FY 2010-11 KEY ACTION PLAN PROJECTS IN MEN PROGRAM:STAFF FACILITY IMPROVEMENTS Priority 2 _ South Area Field +Discovery of documents indicates Conduct historic resource evaluation of main !• Q3 FY2010-11 -Historic;Reduce budget from Zachary Alexander- Office Site possible archaeological site on property residence; assessment and j$255,000 to$55,000 Historic/cultural survey Preparation and and likelihood that building is historic to archaeological survey ! Tina Hugg-Site planning Design ;Town of Alma and first settlers;historic 16trusture6;study wells and water capacity:study I• Q4 FY2010-11-Well j jassessment needed to inform potential traffic conditions conduct site surveys to begin pre-j testing and initiate traffic E Operations ;demolition.Site planning to both follow •,planning for future site improvements;initiate studies I Real Property ;the historic assessment and design for a new staff facility(pregracnming-t#roug#j• FY2013-14:Project archaeological survey to confirm site Begin preliminary site completion Facilities Ad Hoc 1 !suitability for field office.While planning for new facility. Committee ! jassessment is underway,staff to conduct j well testing and initial traffic studies. Peon r 3 _ Fo)ger Ranch NIA Complete the design and apply,for permits to •01 FY2010-11 ri No change,$81,000 !Fc SSimmons � House Remodel complete basic improvements to residence and Release design team water system. Request for Proposals. Planning award contract Real Property 0perations •Q2 FY2010.11-Kick off legal Counsel project,programming, schematic and design development •Q3 FY2010-11 - Construction documents 04 FY2010-11_ Permitting * 00 FY2011.12-Project j completion Skyline Field Schedule delay caused b need for new 'Prepare plans for basic rremodelofP field office and � - gg y y y i p p Q3 FY2010-11 - No change,$146,000 Tina Hu Office expanded site surveydue to construction of new shopbuilding(programming Schematic design Improvements discrepancies between old survey(from through schematic design). complete Legal original office construction)and site { •Q4 FY2010-11 -Design I 'Operations (conditions. development complete • Q4 FY2012-13-Project Facilities Ad Hoc { completion p Committee 1. Items in strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. It-ms in underline are new additions to current Fiscal Year. 3 cts in gray background reflect no changes. Page 1 ATTACHMENT PLANNING DEPARTMENT 12/2/2010 1:25 PM PROPOSED CHANGES TO CURRENT FY 2010-11 KEY ACTION PLAN PROJECTS Deferred tf in ti d If+pl ment pragrasnmirrg phase or N A system • TSCt S?> TKO Offi ettfA4a rep ace heel of sdtrth area crf the. Sotath end l slrn nlstrative,office, 16rnodef Support •Temporary South Area Office Development Ongoing Ir plemen, n of r iscellan cu Atimi6istrati e Office Phase I remaining remodel items(fitmiture,signs}� No char e,$2 ,000 1. Items in strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items in underline are new additions to current Fiscal Year. 3. Projects in gray background reflect no changes. Page 11 of 11 ATTACHMENT 10 OPERATIONS DEPARTMENT 1212/2010 1:26 PM PROPOSED CHANGES TO CURRENT FY 2010-11 KEY ACTION PLAN PROJECTS PROGRAM: FIELD OPERATIONS Priority 1 Negotiation of Completion date delayed from Q1 to Q3 Work with Santa Clara County Parks to negotiate a • Q3 FY2010-11 No change, $0 Gordon Baillie Rancho County due to leadership change at Santa Clara 5 year extension to the current agreement for the Park Agreement County Parks,which resulted in project management of Rancho San Antonio County Park, Legal delays. An extension to the existing ensuring that District costs are clearly identified. Real Property agreement has been negotiated with Planning Santa Clara County Parks. Radio N/A Continue with the work already done on this project. • 03 FY2013-14 No change, David Topley Improvement Specific goals for this fiscal year are. $1,370,000 Project 1. Contract for simulcast system Installation Legal 2. Continue to pursue';possible purchase of 2nd Real Property frequency. Temporary South Purchase of the Slaght property created a • Q4 FY2010-11 Reduce from Michael Newburn Area Office new opportunity. Scope remains $30,000 to Development unchanged, but funds have been moved through rental of a ternpeFaFy building. Establish $10,000 Real Property to other accounts to more accurately temporary south area office in existing Slaght Planning reflect anticipated costs for this fiscal residence. Legal year. Priority 2 Establish Elkus NIA Follow up on clearing work done in 2009-10 and • Q3 FY2010-11 No change,$0 Craig Beckman Easement ` assess how much additional work is necessary to make the road passable. Permits maybe required Planning for the additional work;which could delay,the", Real Property project,;Improve drainage and road surface as necessary.. Frerricint Q der Project eliminated due to easement • Q3-2010-11 Reduced from Michael Jurich €saex Read issues. $10,000 to$0 P�f Legal Planning Real Property 1. Items in strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items in underline are new additions to current Fiscal Year. 3. Projects in gray background reflect no changes. Page 1 of 8 ATTACHMENT 10 OPERATIONS DEPARTMENT 12/2/2010 1:26 PM PROPOSED CHANGES TO CURRENT FY 2010-11 KEY ACTION PLAN PROJECTS Priority 2 continued Rnngho 2aa Project deferred at this time.The width of • TBD Reduce from Michael Newburn the available corridor presents severe $10,000 to$0 Meaata+a Trail limitations to completing the proposed Planning €xtaas4nn realignment; staff is exploring other Real Property approaches to address trail improvements to reduce steep grades. White Oaks Trail N/A Follow up on the initiallayout,;Complete the CEQA, • Q3 FY2010-11-Project No change, Craig Beckman Realignment construct the new alignment,restore the previous complete' $12,000'' alignment,reconfigure the permit parking area,and Legal install erosion'control measures. Planning Real Pro ert La Honda Garage N/A Remove the second story of the structure and • Q4 FY2010-11 No change, Brian Malone Protection Project perform repairs to the roof to make the structure' $60,000 weather proof. Planning Real Prooerty Priority 3 Operations Maintenance Operations Manual requires GathermemeranduFR6,wFitteR peliGieis and Q4 FY2010-11 Reduce from Gordon Baillie Administration additional meetings by Operations staff. $2,000 to$0 Policies Legal 2011 12. Complete creation of just the Maintenance Operations Manual. Prescribed Burns One burn was completed(Rancho de Plan, publicize and safely conduct prescribed burns • Q2 FY2010-11 Reduce from Gordon Baillie Guadalupe), but burns at Russian Ridge at Sierra Azul, $7,000 to$6,000 and Monte Bello were cancelled after QSR. Includes$5,000 for biological surveys. Legal discussions with lead fire agencies. Public Affairs Deferred Permits Database N/A Create a linked system to improve communications • TBD TBD TBD between the offices and improve the ability to issue permits in a timely manner. Also,improve reporting capabilities. 1. Items in strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items in underline are new additions to current Fiscal Year. 3 icts in gray background reflect no changes. Pao 9 ATTACHMENT 10 OPERATIONS DEPARTMENT 12/2/2010 1:26 PM PROPOSED CHANGES TO CURRENT FY 2010-11 KEY ACTION PLAN PROJECTS Deferred continued District Ordinance N/A Work with outside legal counsel to update the • TBD TBD TBD Update District's Land Use Ordinances. Last update was in 2004 and a variety of issues have been identified since then which need to be addressed.This project will also include'a review of the Districts Bail Schedule,Costs include publication and printing costs for new Ordinances. Support •Hawthom''Property Transfer •Potential New Land Acquisitions •New TrailEasements •Purisima to the Sea •Land Purilase Partnerships •Encroachment Resolutions •Ridge Vineyards Property Exchange •Bear Creep Stables RFP/Lease •New Land Property Transitions •San Mateo County Telecom Lease •GGNRA Communications Tower Construction •Fremont Bider House Defensible Space •Cooley Landing Lease and Development •Sierra Azul-Bear Creek Redwoods Master Plan •Alma College Conditions Assessment •El Corte de Madera Staging Area Improvements •Fremont Older Staging Area Public Safety Improvements •Russian Ridge Use&Management Amendment •Mt.Umunhum Remediation,Restoration&Site Plan •Thomewood Trail improvements •El Corte de Madera Watershed Protection Program' •South Area Field Office Site Preparation and Design •Purisima Creek Redwoods Lower Parking Expansion Study •Donor Bench Site Database •Pulgas Ridge Trail Connection •Resource Management Policies 1. Items in strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items in underline are new additions to current Fiscal Year. 3. Projects in gray background reflect no changes. Page 3 of 8 ATTACHMENT 10 OPERATIONS DEPARTMENT 12/2/2010 1:26 PM PROPOSED CHANGES TO CURRENT FY 2010-11 KEY ACTION PLAN PROJECTS Support continued La Honda Creek Pond DR06 Repair Russian Ridge Mindego Landfill Remediation •Skyline Ridge Big"Dipper Road Restoration •Sierra Azul-Hicks Flat Mercury Remediation •Schilling Lake Long Term Management Plan •Skyline Field Office Improvements •District Wide Strategic Plan •Labor-Management Negotiations •Safety Program illness/Injury Prevention Program Upgrade&Training •Staff Retention Survey-Workplace Improvements Implementation •Integrated Accounting, Budget and Finance Software •Open Spaces-Healthy Places Program •Mt. Umunhum Media Outreach •Diversity Outreach •Environmental Ethics Campaign •Crisis Communications Plan •Visitor Estimation Survey •Media Training •Geocachiing Program •Board Committee Process •Records Management Phase 1 •California Legislative Program •Federal Legislative Program •Federal Legislative Program-Mt Umunhum 09-10 Fiscal Year •Interpretive Plan Implementation-Phase 1- •Diversity Outreach Program •Volunteer Memorial Plan Development Ongoing Monitor public use and land use regulation compliance. Assist in education of visiting public on proper use of District preserves. •Enforce District land use regulations by providing active ranger patrol and after-hours call-out response. •Respond to accidents and other emergencies on District lands. •Respond to fires on District lands and adjacent lands when District property is threatened or where specified by written agreements. •Identify and mitigate potential hazards to enhance public safety. •Monitor special events,use permits,and resource protection impacts on District lands. 1. Items in strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items in underline are new additions to current Fiscal Year. 3 cts in gray background reflect no changes. Pag 9 ATTACHMENT 10 OPERATIONS DEPARTMENT 12l2I2010 1:26 PM PROPOSED CHANGES TO CURRENT FY 2010-11 KEY ACTION PLAN PROJECTS NONNI Ongoing continued •Conduct focused ranger patrol to address andesignated trail construction and use at Sierra Azul and Et Corte de Madera Creek Open Space Preserves. •Comply with OSHA and other mandates,and providing necessary safety equipment andtraining. •Provide safety training for swom and non-sworn staff •Coordinate occupational health and safety program for field operations. •Continue liaison efforts with police,fire,municipal court,and other public jurisdictions. •Work with database consultant to make changes and improvements'to Operations databases in response to information requests. •Work with`Information Technology(IT)staff to improve electronic information''availability between the field and'administrative offices. •Incorporate newly purchase properties into regular patrol and maintenance schedules. •Work with court jurisdictions and District Attorneys';offices to prosecute District cases. •Repair and maintain structures involved in the District's employee housing program. •Maintain Buildings,vehicles,and equipment to maximize utility and longevity. •Work with the Planning Department on a joint committee to develop Maintenance Standards Guidelines. •Provide clean,well maintained,public facilities(traits,restrooms,parking lots,etc.)for safe use by District visitors. •Provide supervision and assistance to volunteer projects. •Assist Land Protection Specialist with identification and mitigation of encroachments to District preserves, •Assist the Planning Department with the design and development of new trails as identified in Use and Management Plans. •Work with,Planning Department on Master Plans and Use and Management Plan. •Stevens Creek Apple Orchard •Maintain Isnds in an environmentally sensitive manner,utilizing resource management practices, •Provide assistance to the Administratlon4T department for possible implementation of video conferencing capabilities and upgrading of computer systems •Participate in Real Property's"New Land Acquisition Process." This will involve Area Superintendents and Resource Management staff members. •Upon extension of the Agreement with Santa Clara County„contiue management of Rancho San Antonio County Park. •if supported by the Board,begin negotiations with Santa Clara County Parks and the City of Mountain View for continued support of Deer Hollow Farm, •Work with;Planning and a consultant to install drainage structures on Hicks Greek Ranch Road 1. Items in strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items in underline are new additions to current Fiscal Year. 3. Projects in gray background reflect no changes. Page 5 of 8 ATTACHMENT 10 OPERATIONS DEPARTMENT 12/2/2010 1:26 PM PROPOSED CHANGES TO CURRENT FY 2010-11 KEY ACTION PLAN PROJECTS PROGRAM: RESOURCE MANAGEMENT Priority 1 Control of Additional work is being done along Control slender false brome on District preserves • 03 FY2010-11 - Increase from Cindy Roessler Slender False Thornewood Open Space Preserve and reimburse treatment on adjacent private Complete geologic $67,525 to Brome drainages to prepare for future property. Includes$800 for brochure printing. assessment $96,425 Public Affairs implementation. Future implementaton Conduct geologic&environmental assessment for • 04 FY2010-11 -Revise Planning may be grant reimbursed(notification treatment of slender false brome along Thornewood CEQA expected in January 2011). drainages. Prepare an erosion control plan, conduct CEQA review,and submit permits for this phase of the work. District-Wide Project scoping required a schedule Hire consultant to develop IPM program,conduct • Q4 FY2011-12 Reduce from Cindy Roessler Integrated Pest extension,and thus a reduced budget for environmental review, and coordinate public input. $50,000 to Management this fiscal year. $30,000 Legal (IPM)Program Planning District-Wide Staff to develop a separate burn program Conduct project scoping to prepare a Grassland • TBD $0 Cindy Roessler Grassland Burn to address District-wide needs. Burn Program. Program Legal Planning Sudden Oak N/A Fund and assist Sudden Oak Death research,and • Q4 FY2016-17 No change, Cindy Roessler Death Monitoring monitor infested areas. $30,900 &Research Priority 2 Manage Grazing Installation of well at Tunitas was • Q4 FY2018-19 Decrease budget Clayton Koopmann Properties unsuccessful. Other options for water MiRdege and PFd613911. Survey Driscoll and Minde o from$113,000 to supply at Tunitas will be investigated in properties to identify and prioritize weed control $50,900 Planning future years. areas for subsequent on-the-ground work. Real Property Tunitas well budget =$91,000,$41,250 well expenses moved to operating budget and$19,950 saved 1. Items in strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items in underline are new additions to current Fiscal Year. 3 acts in gray background reflect no changes. Pag 9 ATTACHMENT 10 OPERATIONS DEPARTMENT 12/2/2010 1:26 PM PROPOSED CHANGES TO CURRENT FY 2010-11 KEY ACTION PLAN PROJECTS Priority 2 continued Development of Majority of work is being paid out of Develop an Agricultural Production Plan for the • 04 FY2010-11 Reduce from Clayton Koopmann District Planning's budget. former POST-Lobitos Property. $10,000 to$5,000 Agricultural Planning Production Plan Real Property Legal Use and Management Committee Maintenance of N/A Maintain and monitor prior plantings and erosion • 04 FY2015-16 No change, Joel Silverman Skyline Ridge control. $40,000 Tree Farm Real Property Restoration (Phase 1-3) Skyline Ride N/A Remove obsolete trees,regrade unstable slopes " Q4 FY2015716 No change, Joel Silverman Tree Farm'', and drainages,install erosion control and native $40,000 Restoration,- plants on final phase,maintain and monitor new Public Affairs Phase 4(final) plantings. Real Property; Priority 3 Alpine Pend eng This project moved to the Planning • Refer to Planning's work Decrease budget Refer to Planning's TerrA Department. Costs will be reflected in plan from$40,000 to$0 work plan Management that department's budget. aql;latiG species- Plan Support •Resource'Management will support projects identified for field operations. •Provide biological evaluations for new acquisitions •Provide CEQA support Ongoing •Advise staff and public to avoid conflicts between humans and wildlife. •Conduct wildlife surveys,specifically for deer and nesting bluebirds. "Inventory,newly purchased properties for natural resources and respond to resource management needs.09-10 Fiscal Year; -Protect,and restore,biodiv rsity of preserves: •Protect rare species and habitat: •Work with'the Planning department on Resource Management Policies. •Control sedimentation and erosion. 1. Items in strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items in underline are new additions to current Fiscal Year. 3. Projects in gray background reflect no changes. Page 7 of 8 ATTACHMENT 10 OPERATIONS DEPARTMENT 12/2/2010 1:26 PM PROPOSED CHANGES TO CURRENT FY 2010-11 KEY ACTION PLAN PROJECTS IN Ongoing continued •Design and direct volunteer projects. •Inventory,map and control invasive species. •Restore natural ecological conditions on disturbed lands. •Management of Resource management grants-giant salamander,mountain lion study •New property surveys •New grazing teases and management agreements 1. Items in strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items in underline are new additions to current Fiscal Year. 3 cts in gray background reflect no changes. Pag 8 ATTACHMENT 11 PUBLIC AFFAIRS 12/2/2010 1:28 PM PROPOSED CHANGES TO CURRENT FY 2010-11 KEY ACTION PLAN PROJECTS PROGRAM:PUBLIC INFORMATION AND OUTREACH Priori 1 "Open Spaces, Schedule has been delayed to modify Reach out to the community through health and •Q4 FY2010-11 - No change,$0 Kristi Britt Healthy Places" project approach. wellness by providing open space and trails as a Partnerships with doctors Program resource for bettering one's health. Engage Planning Implementation constituents in diverse communities.4FY281-12 Operations Program was formerly referred to salaq-rangs).Explore possible partnerships with as"Healthy Trails" doctors to implement"park prescriptions." District Coffee Revision in budget to allow for first Production of a District coffee table book,featuring •03 FY2012-13-Project Increase from Kristi Britt - I Table Picture installment payment to publisher. photography,artwork,and poetry from local artists, completion $3,200 to$12,500 Book—Content as a key component to celebrate the District's 40th Planning Gathering Phase anniversary.(Additional budget will be required in Legal FY2011-12 and FY2012-13;approximately$26,909 $12,500 each fiscal year for publisher/publishing expenses.) Redesign News Schedule has been delayed to allow staff Creation of a one-stop shop for media and the public •Q4 FY2010-11 -Project No change,$1,000 Leigh Ann Maze Page on Web Site to focus on other project priorities. to get up-to-date news and information about the completion District. •Ongoing-Web site mantenance Jurg ns n F Atdopartmen, Environmental Focus this year's campaign on dog waste There will be a particular focus on current trail use •Q4 FY2010-11 -Dog Reduce from Leigh Ann Maze Stewardship issue given low visitor compliance on issues.This project can help lay a basic groundwork waste removal campaign $2,000 to$0 Campaign packing out dog waste.Staff to also scope of environmental stewardship for existing and new Operations out a new campaign to raise awareness of preserve visitors. Current focus: assistance on sign Planning destructive effects of"eyebrows"this fiscal content to address dog waste issue at Pulgas Ridge year for implementation in subsequent OSP. year. 1. Items in strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items in underline are new additions to current Fiscal Year. 3. Projects in gray background reflect no changes. Page 1 of 7 ATTACHMENT 11 PUBLIC AFFAIRS 12/2/2010 128 PM PROPOSED CHANGES TO CURRENT FY 2010-11 KEY ACTION PLAN PROJECTS Priority 1 continued _ _ 7 w ' This Is an will define how Public Affairs and other •Q4 FY2010-11 iNo change,$0 :Leigh Ann Maze Crisis ;Schedule has been delayed to allow staff p g g Communications 'to focus on other project priorities. departments(Administrative Office staff,field staff) i Plan coordinate with each other and with other agencies Operations during a crisis. E ; + Priori 2 _ eNiat} e�FlG1t#Ii#e .Discontinue project due to Shearrvater's •Protect discontinued No change,$0 Kristi Britt G-ideS- i IAN;;+„re 01ild ie Guider+ ;unresponsiveness even after exhaustive, :multi-year efforts to contact them;project Legal jcannot continue without Shearwater (services to support it. Future new Key Project with different approach may be considered(e.g.iPhone application or I i online field guide on wildflowers/plants). f I i _ tliset r Estsarsat€z NIA 'This represents the first time the District has <Q4 FY2010-11 -Project No change,$i3OffRhsti Britt ^'Survey—Phrase made a comprehensive,hang-term effort to gather completion IV hnplementah6n estimates of the number of individuals who have Operations visited district open space preserves. The Visitor k Estimate Survey Project results will provide the Board and field and administrative staff with valuable data and usable knowledge about preserve'visitors, Medea Trashing N/A Training will provide a better understanding of the •04 FY2010-1 1-Project No change,$3,000 Leigh Ann gaze I media and how it works,and the tools to effectively, completion and professionally work with the media. Admincitration operzitions Board of DireactOrs Explore Bloggang N/A To explore the use of a clog,asocial media tool,as « Q4 FY2010-11 No change $200 Leigh Ann Maze an additional new,creative,and personal way to lectrraesrc atarr�<at communicate the District's messages, Lega8 n Wei)site as sociar mecha toot' 1. Items in strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. 1ns in underline are new additions to current Fiscal Year. cts in gray background reflect no changes. Par 7 ATTACHMENT 11 PUBLIC AFFAIRS 12f2t2010 1:28 PM PROPOSED CHANGES TO CURRENT FY 2010-11 KEY ACTION PLAN PROJECTS Priority 2 continued Levine Video Project raised from Ongoing Project to Key Create a 30-minute oral history video,as well as a -Q4 FY2010-11 No change,$0 Leigh Ann Maze Proiect Project due to greater staff time than shorter 3-to 5-minute video using interviews, originally anticipated devoted to this images,and text with the help of the Midpeninsula Paid out of last fiscal project given timing imperatives. Community Media Center to document Mort and year. Elaine Levine's unique knowledge and experience restoring the Fremont Older house and gardens.The videos will be used for public education,historical record,docent-training,and on the District's Web site. f i � I Support Guadaluoa giver Mercury Total'Maximum Daily Load tTMDL Hicks PlatNercury Remediatiori •Mindego qanch remediation •H orr# k ropot Transfer •P4tertiI hd ifious � 3 t Umuri i m Rer�iatjon and`f2estcsratio *Sierra Azu ear Creek Redwoods master Ptah Development Cooley L `tdtng Peninsula Sito Planning •D trct i " trdte is PIan • �i1l�rl 1 jµ�cficsn . Sudden 6'tk Death Monitoring Research` Control of'�Sferstt r lte Brt me .Pj Corte d Madera Creek k llatershed Protection' Program .El Co4 d4zMadera Creek SiaginIj Area Improvements -7honewood Trail Improvements kOs ian td e U&M Plan ` endment •6GNkAT r onstructici .Purisima t o the Sea p Property rghts Prdtection and ri&bachmerlt Resofuti6n' •Bear Crab Stables Request for ProposavLedse Cash flGw and Gest analysis 1. Items in strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items in underline are new additions to current Fiscal Year. 3. Projects in gray background reflect no changes. Page 3 of 7 ATTACHMENT 11 PUBLIC AFFAIRS 12/2/2010 1:28 PM PROPOSED CHANGES TO CURRENT FY 2010-11 KEY ACTION PLAN PROJECTS Support continued Fremont Older Staging Area Public Safety Improvements •La Honda;Master Plan Phase 1 Implementation Purisima Creek Redwoods Lower Parking Expansion •La Ronda Creek DR06 Repair •Big Dipper Road Restoration •Integrated Accounting,Budget,and Finance Software 2009/10 Year-end Financial Audit •Safety Program/11PP Update+Training •Staff Retention and Attraction Survey Implementation •Prescribed burns Conservation Grazing Program •Skyline Rid ge Tree Farm Restoration Land Purchase Partnerships Afma College Conditions Assessment •Resource,Management Policies Board Committee Process Ongoing Promote diverse media coverage of the District that communicates its key messages •Host special events and celebrations such as the Mt. Umunhum Media Event,Bridle Trail,Ridge Trail Cruz,and Kids'Art in Nature. Produce the quarterly newsletter Open Space Views,including the 2009-10 Annual Report;coordinate graphic design,print,mail, •Produce and update District trail brochures and other printed matter;create new brochures for special activitiesitopics as heeded. Hold an annual public meeting to review the Good Neighbor Policy(and brochure)and its implementation and effectiveness. •Continue to promote theDistrict's trail guide book Peninsula Tales& Trails. •Work with Planning and Operations to design,write,and edit content for signs and signboards,attend Sign Committee meetings, •Develop District advertisements for public meetings,announcements,docent and volunteer recruitment,etc.as needed. •Develop collaborative partnerships with other organizations to help the District achieve its mission. •Maintain/'improve the District Web site to serve volunteers.community,constituents,staff with timely/relevant news and project info. •Distria- ide Database Project •Adjoining Neighbors Database 1. Items in strike-through have been removed from current Fiscal Year and may be deferred to future year, 2. Items in underline are new additions to current Fiscal Year. 3 acts in gray background reflect no changes. Par 7 ATTACHMENT 11 PUBLIC AFFAIRS 12/2/2010 1:28 PM PROPOSED CHANGES TO CURRENT FY 2010-11 KEY ACTION PLAN PROJECTS PROGRAM: LEGISLATIVE,FUNDING AND ORGANIZATIONAL RELATIONS Priori 1 � ___.. Mt.Umunhum Revision in budget only to free funds to JWork with the District's Washington lobbyist to •Ongoing Reduce from I Rudy Jurgensen I Remediation and i cover first installment of coffee table book; iensure that federal funding for the cleanup $30,000 to$25,3501 j Site Planning budget reduction will not impact legislative continues.Organize an event to signal the start of efforts in support of Mt.Umunhum the cleanup.Work with Planning to hold public i projects. meetings to gather input on future recreational features of the remediated site. Legislative, ; WA At the beginning of each two-year session o the •Ongoing No change,$0 Reidy Jorgensen Program for the California State legistature,staff prepares a 2011-201 � T Legislative Program outlining the Districts state Legislative legislative priorities and the federal legislative Session priorities for Board review and adoption, State Legistation NIA 'fork with the Districts legislative advocate and witty :Ongoing o change,, Rudy Jurgensen legislators and tt air staff to sponsor anal uppo'r#the $2 ,000 . Board-approved,Legislative Progrnt, update Legislative Program to respond to changing political landscape.Seek coordination and support from Tither spacial districts, Federal f dA,, Work with the District's legislative advocate and with Ongoing No change.$t Rudy Jurgensen Legislation legislators and their staff to sponsor and support the, Board-approved Legislative Program. update Legislative Program to respond to changing political landscape.Seek coordination and support from other special districts. e 1. Items in strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items in underline are new additions to current Fiscal Year. 3. Projects in gray background reflect no changes. Page 5 of 7 I ATTACHMENT 11 PUBLIC AFFAIRS 12/2/2010 1:28 PM PROPOSED CHANGES TO CURRENT FY 2010-11 KEY ACTION PLAN PROJECTS PROGRAM:COMMUNITY PROGRAMS Priority 1 Geocachin N/A This program takes the tread toward technology- •Q4 F`Y2010-11-Develop No change,$4>Ot:0 Jennifer ill«arns program driven entertainment into account and provides a and initiate direct connection to nature for children and adults • Ongoing- Operations alike through the use of CAPS technology, Implementation Legal District-Wide Revision in budget only to free funds to The Plan identifies the best opportunities and •04 FY2010-11-Phase II Reduce from !Renee Fitzsimons Interpretive Plan: cover first installment of coffee table book. strategies for site-specific interpretation of natural project completion $12,000 to$11,000 1 Implementation- , and cultural resources found on all District operations Phase 11 preserves. Phase 11 will implement one or two FPlanning interpretive projects from the Plan. € 7AP N/A "o identify underprivileged schools:within District •Q4 FY2010-1 1-Project No change,S1,600 Jennifen V�Oarns (Transportation boundaries,develop a direct outreach strategy,and completion Assistance make contact with school officials.Assess program Program):Direct suitability through feedback. Outreach to Underprivileged i Schools _ Collaborative N/A This is a'pilot partnership to share resources,and -Q4 PY2010-11-Project Soo change.$1,000 Renee Frtzsirnons Family leverage,staff and volunteers from both completion I Programming with organizations to}provide two family activity days. Operations Santa Clara, Valley Audubon Society F Priors _ alunteer/5ocent N/A Research and determine location and appropriate •04 FY2010-11-Project No change,$0 P4, r8'4" <aw�+cra Memorial flan structure.Create guidelines and procedures, completion ( Development Ongoing (or nttunity-hosted Outreach Events(i.e.Westwind,Woodside Envirofest);Research,respond to requests,attend as appropriate. District-hosted Community, vents(i.e,Mature Center Opening Weekend.Co-lead annual Bay Area Ridge Trail Cruz with Badge Trail Council). •Coordinate spring and fall Spaces&Species field trips-docent/class scheduling;school/teacher and field office communication. •Docent recruitment-development/placement of print/online/community ads and flyers;track incoming recruits and results, 1. Items in strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items in underline are new additions to current Fiscal Year. 3 cts in gray background reflect no changes. Par 7 ATTACHMENT 11 PUBLIC AFFAIRS 12/2/2010 1:28 PM PROPOSED CHANGES TO CURRENT FY 2010-11 KEY ACTION PLAN PROJECTS Ongoing continued •Plan,coordinate,implement,and evaluate 2010 Volunteer Recognition Event. Schedule and lead annual training for staff.Update training materials,etc:. •Schedule and coordinate 65+outdoor service projects, including April Earth Day and June Trail Days events. •Continue tsa manage the existin§ARM$proqr6rh,make adjustments to current ten-member team to allow for varied participation. •Schedule guest speakerlinstructor enrichment tramings or presentations for volunteers. •Recruit for coordinate,and lead 2010 spring Trail Patrol Training Class;. •Coordinata'and lead Volunteer Trail Patrol earn patrol Days at preserves with regulations or other on oigg challenges, Manage special project volunteer requests and coordinate with appropriate staff members. •Manage Cphtact Database for all departments and lead development of new manual. .Create and"send periodi lguarterly -blast(electronic)volunteer updates,newsletters,etc. •Plan;schedule,and manage 2 +quarterly docent-led activities for the;public. •Process requests for do nt-led hikes and other activities from constituents. •Manage 0 niels Mature Center,including docent scheduling,and maintenance and operational needs, •Ptanlcoordsnate annual Fremont{elder House&Garden Tours for public-including docent scheduling,media outreach,etc. •Provide docent training for 3 programs:coordinate 10-week Outdoor Activity Docent training(every even year);also conduct training as needed,generally once or twice a year. . .*twofkirrg:meet with groups like MESA(environmental education),VAN(volunteeer administration),NAI-Chapter (interpretation) for professional development,and programmatic or project collaboration.` Training:Researchlsolicit other organizations for partnerships to provide new enrichrnent(joint training opportunities for volunteers.Continue to work with POST(dune 2010"Fauna and Tracking"class). •Host and attend volunteer Management.Rest Practices Roundtable meetings and train ngs. •Alpine Pored tong Terra Management flan 1. Items in strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items in underline are new additions to current Fiscal Year. 3. Projects in gray background reflect no changes. Page 7 of 7 Midpeninsula Regional Open Space District Amended R-10-147 Meeting 10-37 December 8, 2010 AGENDA ITEM 5 AGENDA ITEM Approve the purchase of the Silva property as an addition to the Russian Ridge Open Space Preserve, located at 5755 Alpine Road, La Honda, California(San Mateo County Assessor's Parcel Number 080-380-030); Assignment of Purchase Agreement for the Silva, et al Property to Peninsula Open Space Trust(POST); Approval of a License and Management Agreement; Adopt the Preliminary Use and Management Plan; and Approve a Categorical Exemption in Accordance with the California Environmental Quality Act GENERAL MANAGER'S RECOMMENDATIONS 1. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act (CEQA) as set out in this report. 2. Adopt the attached Resolution authorizing the purchase of the Silva Property, and authorizing the General Manager to approve the Assignment of Purchase Agreement and License and Management Agreement between the District and POST for the Silva property. 3. Adopt the Preliminary Use and Management Plan contained in this report, including naming the property as an addition to the Russian Ridge Open Space Preserve. SUMMARY The Midpeninsula Regional Open Space District(District) is proposing to approve a purchase agreement for the 97.5 acre Silva Property, at a price of$3,090,000. The District is also proposing to assign its purchase rights for the Silva property to POST in order to pursue grant funding opportunities and to enter into a License and Management Agreement with POST to manage the Property pending its anticipated future conveyance to the District. The following report presents a description of the Silva Property, a Preliminary Use and Management Plan, the environmental review, the purchase terms and conditions, and the financial impacts of the proposed transaction. R-10-147 Page 2, DISCUSSION The 97.5-acre Silva property is located four miles south east of the Town of La Honda along Alpine Road in unincorporated San Mateo County. The property is surrounded by the Russian Ridge Open Space Preserve to the north and west, and the Skyline Ridge Open Space Preserve to the south and east. The property is also accessible from Alpine Road via Skyline Boulevard (State Highway 35) with close to a mile of frontage along Alpine Road. The District purchased the 136 acre property on the south side of Alpine Road from the Silva family in 2000 (see report R-00-97). As part of this prior transaction, the District received a right of first refusal from the Silva family to purchase the subject property. The purchase of the Silva property would improve the District's ability to patrol and manage Russian Ridge Open Space Preserve (in particular the Mindego Ranch addition), protect the preserve from further development impacts, and create the opportunity for the future staging area and trail connection to the Mindego Ranch property to the west and the Skyline Ridge Open Space Preserve across Alpine Road to the south and east. The District's Real Property Committee held a meeting on the property in order to acquaint the Committee, neighbors, and interested parties with the property, and to receive public input into the proposed purchase. This meeting was held on December 3, 2010, after notice was distributed to property owners of land located adjacent to or near the subject property, and persons previously expressing interest in Russian Ridge Open Space Preserve. At the Real Property Committee meeting, staff described the property and explained how the property would be a natural extension of the adjacent Preserve. After Committee discussion, a brief tour of the property improvements followed. The Committee voted to forward their recommendation of purchasing the property to the full Board of Directors for consideration at a future Board meeting. Property Description (see attached map) The Silva property consists of rolling grasslands, oak woodlands and madrones on the upper ridges of the property near Alpine Road with dramatic views of Mindego Hill, the San Mateo coast and the surrounding Santa Cruz mountain range. The property possesses significant watershed and wetland values including the headwaters of Alpine Creek which drains into San Gregorio Creek to the west, which is known to support steelhead trout. The steep forested creek canyons include dense Douglas fir forest. Several springs are present, providing year-round water. The varied habitat provides a rich resource for many wild animals, including mammals such as mountain lions, coyotes, badgers and dusky-footed woodrats. A wide variety of raptors also frequent the property, such as red-tailed hawks, Cooper's hawks, sharp-shinned hawks, and golden eagles. The property likely provides a movement corridor to nearby ponds on the Mindego Ranch property for the California red-legged frog and may afford potential breeding habitat for the long-eared owl, a state species of special concern. The property has two driveways off Alpine Road and an internal network of ranch roads. Crossing the upper elevations of the Silva Property is the driveway, access road and easement to the 1,047 acre Mindego Ranch property purchased from Peninsula Open Space Trust in 2008 R-10-147 Page 3 (see report R-08-38). Within the current boundaries of the Preserve, this roadway, named the Mindego Trail, is open to the public for hiking, equestrian, and bicycle use up to the boundary of the former Mindego Ranch property to the west and the boundary of the Silva property to the east. In the past, District field staff has frequently observed bicyclists crossing the Silva property along this road to connect to Alpine Road. A 2.5 acre flat area is situated along Alpine Road. This site had been rented by the Silva family as a vehicle and equipment yard by the former owner of the Mindego Ranch property. The Silva family cleaned up the remaining debris left over from the former tenant in this area in 2009. This flat may potentially be suitable for a public staging area due to its size, location adjacent to a public road, and the absence of any nearby private property interests. Further planning work would be needed to confirm the feasibility of a parking lot in this location and to obtain public input on the proposal. Alpine Creek provides a natural divider between the upper access road to Mindego Ranch and flat area, and the residential compound situated in the middle of the property accessed via a second driveway from Alpine Road. Internal road loops access three springs serving the residential improvements on the property, and two now fallow oat and hay fields. One of the cleared fields, approximately five acres in area, is located below the residential compound, and a second field, approximately six acres in area, is located along the northwestern comer of the property. Existing Structures and Improvements The Silva property includes a large single family residence built in the late 1970s and substantially renovated over the last ten years. The residence consists of three bedrooms, two and a half bathrooms with approximately 3,200 sq. ft. of living area. The living room has a vaulted ceiling and a stone fireplace. The residence has oak hard wood floors with walnut trim inlay throughout the house. The residential compound includes a two car garage, a four stall horse barn, and paddock built five years ago without permits, as well as several small sheds. The property has three year-round reliable springs. The property's water systems currently collect water from the spring and pipe it to a tank system for use in the homes and gardens. No water treatment infrastructure is present. The residence has an adequate septic and leach field system. Electricity and propane gas are also available. USE AND MANAGEMENT Planning Considerations The Silva property is located in an unincorporated rural area of San Mateo County, and is zoned Resource Management (RM), which provides for 5 to 40 acre residential sites. The property is subject to a Williamson Act Land Conservation Contract which requires 40-acre minimum lot size for non-prime agricultural lands. Although the property is compromised of one legal parcel, it has a potential residential density of two residential sites under the Conservation Contract. The R-10-147 Page 4, 1993 San Gregorio Creek Adjudication Decree No. 355792 does not allot any adjudicated water rights to the Silva property Staff carefully considered the factors contained in the District's Policies Regarding Improvements on District Lands, and concluded that the best use of the Silva property's existing improvements continues to be as a residence for either a staff tenant or a private tenant. On- going residential use is complementary to the management objectives of the Preserve, compatible with the open space character of the site and its future potential as a staging area, and is the quickest, most cost-effective way to manage the property since the occupant would be responsible for maintenance of the site improvements. Real Property, Planning, and Operations Department staff assessed whether to open the upper driveway between the Mindego Trail junction and Alpine Road to public access. The primary rationale for opening this segment is that it better disperses bicycle use throughout Russian Ridge Open Space Preserve, introducing a loop opportunity away from other heavily used trails. It is also consistent with plans currently under development to allow public access to the former POST (Mindego Ranch) property. Although portions of the upper driveway are steeper than District trail construction guidelines recommend, the driveway is well maintained and has been established for so long that it is shown on historic property maps. Bicyclists have long desired to use this segment to complete a loop trip, returning to the main Russian Ridge staging area via Alpine Road as evidenced by the frequent bicyclists trespass under the Silva's ownership. Alpine Road is already suitable for and popular with road cyclists. However since no off-road trail is present, it would not be appropriate to encourage equestrian and hiking use of Alpine Road to return to the main staging area. Although not optimal, it is fairly common throughout the District's preserve network to terminate a trail at a public road without providing a parking opportunity. For example, the Page Mill Trail in the northern end of Los Trancos Open Space Preserve ends at Page Mill Road in this manner. In this specific case, this condition might only be temporary, since the potential exists for a staging area at the large flat along Alpine Road. To make the situation clear to preserve visitors, the Preliminary Use and Management Plan recommends posting signage at the Mindego Trail junction to discourage but not prohibit hikers and equestrians past the current Preserve boundary. The closed area would start just below the access driveway. In order to prevent problems along Alpine Road, no parking signs would be installed at the pullout by the upper flat and patrol enforcement of this requirement would occur. Preliminary Use and Management Plan (Next Steps) The Preliminary Use and Management Plan will take effect at the close of escrow and remain effective until the Plan is amended or a Comprehensive Use and Management Plan or Master Plan is approved for Russian Ridge Open Space Preserve. The Preliminary Use and Management Plan represent a status quo approach to management. The property will be maintained in its current condition with no changes anticipated. If changes to land use or the physical environment are proposed in the future, the plan would be subject to further environmental review and public input. R-10-147 Page 5 Public Access: Open the trail segment between the current Preserve boundary and Alpine Road to bicycle use. Discourage equestrian and hiking access of this segment. The remainder of the property is closed to public use. Signs and Site Install signs discouraging equestrian and hiking use of the trail to Alpine Security: Road. Install "no parking" signs along Alpine Road. Review and install closed area, preserve boundary and private residence signs where appropriate. Structures and Continue to lease the residence and associated improvements. Install Improvements: appropriate water treatment infrastructure. Maintain the barn, water and sewer systems in working order. Conduct a market analysis and assessment of the most advantageous long- term approach for the improved area considering the need for operational management presence in this area of the preserve. Options for study include a long-term lease or a term interest sale. Upon completion, return to the Board for further consideration. Resource Conduct invasive plant and animal management activities consistent with the Management: District's standard policies and procedures. Patrol: Routinely patrol the property and the no parking area along Alpine Road. Wildfire Fuel Further assess vegetative communities on the property to determine wildfire Management: management needs. Maintain appropriate defensible space clearances around residential improvements. Roads and Maintain existing internal roads and driveways in immediate vicinity of the Trails: improvements in a serviceable condition according to District standards. Maintain the Mindego Ranch access road in serviceable condition, and perform an assessment of any immediate erosion/ sediment control needs. Site Safety Remove and dispose of asbestos pipes, empty fuel tanks and miscellaneous Inspection: debris from the property in accordance with all applicable laws. There are no other known safety hazards on the site. Name: Name the property as an addition to Russian Ridge Open Space Preserve. Dedication: Withhold dedication of the property as public open space. Review dedication status as part of the subsequent planning process. R-10-147 Page f Subsequent Analyze opportunities a public staging area, as well as natural resource Planning: management. The planning process should include public workshops to gather input, and public hearings to review draft and final plans. Prepare further environmental review as needed. CEQA COMPLIANCE Project Description The project consists of the approving purchase of a 97.5-acre property as an addition to Russian Ridge Open Space Preserve assigning the right to purchase the property to POST, entering into a License and Management Agreement between the District and POST, and the concurrent adoption of a Preliminary Use and Management Plan for the property. The land will be permanently preserved as open space and will be maintained in its current condition. The existing residences will continue to be leased, and the property will remain closed to the public. CEQA Determination The District concludes this project will not have a significant effect on the environment. It is categorically exempt from CEQA under Article 19, Sections 15301, 15316, 15317, 15325 and 15061(b)(3) of the CEQA Guidelines as follows: Section 15301 exempts operation, repair, maintenance, permitting, leasing, licensing or minor alteration of existing public or private structures, facilities, or topographical features, involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination. Except for historically established frequent bicycle use of the upper access road to reach Alpine Road, the property will be closed to the public; small signs will be installed; minor management activities will occur; existing roads will be maintained according to District standards and the existing residences will be leased and maintained in a habitable condition. Section 15316 exempts the acquisition of land in order to create parks if the site is in its natural condition and the management plan proposes to keep the area in its natural condition. The Preliminary Use and Management Plan specified that the land will not be developed further and will remain in its current natural condition. Section 15317 exempts the acceptance of fee interests in order to maintain the open space character of an area. The District will acquire fee interest and maintain the open space character of the property. Section 15325 exempts transfers of ownership of interests in land in order to preserve open space. The acquisition will transfer ownership to the District and ensure the property is preserved as open space by incorporating it into Russian Ridge Open Space Preserve. R-10-147 Page 7 The acquisition qualifies under all four sections and is also exempt under section 15061(b)(3), as there is no possibility the recommended actions may have a significant effect on the environment. TERMS AND CONDITIONS The 97.5 acre Silva property is being purchased at price of$3,090,000, which is payable in cash at the close of escrow. The property was originally listed for sale on the open real estate market at $5,600,000. The property is a residentially improved property with a maximum development potential of two residential sites while subject to a Williamson Act contract. As part of this transaction, the District has agreed to pay the seller's side of the real estate commission of 3% or $90,000 which is included in the total purchase price of$3,090,000. The purchase price is considered fair and reasonable in this market area and is well supported by independent fair market appraisal commissioned by the District. The property is subject to a Williamson Act contract which requires 40 acre minimum lot size for non-prime agricultural land. The property is therefore potentially subdividable into two building parcels. The logical building parcels would consist of the existing residential improved site located at the midpoint of the property and the large flat clearing at the north end of the property along Alpine Road. Both sites enjoy good public road access and panoramic views of the surrounding Santa Cruz Mountains, Mindego Hill and the San Mateo coast. The property is being purchased on an "As-Is"basis and staff has conducted thorough due diligence investigations and an inspection of the property. Staff has inspected the property and reviewed the San Mateo County's property records and files and is satisfied that no underground storage tanks or hazardous waste exists on the property. The District will assume the responsibility of removing two empty 1,000 gallon fuel tanks, 12 concrete asbestos pipes and miscellaneous debris at an estimated cost of$10,000, located on the ranch road east of the residence. The purchase agreement allows the District to assign its purchase rights to POST upon the same purchase terms and conditions. Staff recommends approval of the Assignment Agreement assigning the purchase agreement to POST, which will allow the District to pursue a grant application in the amount of$500,000 with the State of California Coastal Conservancy before POST eventually conveys the property to the District. While the property is owned by POST, the District will assume all management responsibilities under the terms of a License and Management Agreement with POST and will manage the property according to the requirements of the Preliminary Use and Management Plan. In addition, the License provides for the District to assume all property management responsibilities of leasing the residential improvements and collecting rents under the District's Property Management program. While in POST's ownership, the vacant residence will be rented immediately as either an employee residence or a private rental residence under the General Manager's authority. Because of the substantial value of the residence and associated facilities, staff is also conducting R-10-147 Page 8 a market analysis and assessment of the most advantageous use of the residential area considering long term management presence in this area, a long term lease, or a term interest sale similar to the sale of the former Bach/Bullis ranch area in 1997 (see report R-97-109) or the Emerson residential compound 50 year lease as part of the Skyline Ranch purchase in 1982 (see report R-82-6). Under a term interest, the sale of a long term ownership interest in the residential area of the property would include covenants and conditions to ensure the residential improvements are not expanded from their current building footprint and protection of the open space character of the property. At the end of the term interest, the residential area would be returned to District fee ownership. In the event that staffs assessment finds that a long-terin lease or term interest sale is the optimal manner in which to manage the residential structure, this recommendation would be returned to the Board for consideration and approval after future POST conveyance of the property to the District. BUDGET CONSIDERATIONS 2010-2011 Budget for New Land Purchases: New Land $15,000,000 Land purchase commitments this fiscal year ($ 8,025,000) Silva property purchase ($ 3,090,000) Eagle View LLC property purchase (also on this agenda) ($ 250,000) Price property purchase(also on this agenda) ($ 150,000) New Land Purchase Budget Remaining $ 3,485,000 NEXT STEPS Upon approval by the Board of Directors, staff will proceed with close of escrow for the purchase of the property. The District's Skyline Field Office will manage the property as an addition to the Russian Ridge Open Space Preserve in accordance with the adopted Preliminary Use and Management Plan. At the close of escrow, month-to month residential rental tenants will be sought under the General Manager's authority. Attachments: Resolution Map Prepared by: Michael Williams, Real Property Manager Sandy Sommer, AICP, Senior Real Property Planner Contact person: Michael Williams, Real Property Manager Graphics prepared by: R-10-1.47 Page 9 Casey Cleve, GIS Coordinator i RESOLUTION 10-48 RESOLUTION OF THE BOARD OF DIRECTORS OF MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AUTHORIZING APPROVAL OF PURCHASE AGREEMENT, AUTHORIZING GENERAL MANAGER OR OTHER OFFICER TO EXECUTE ASSIGNMENT AGREEMENT AND LICENSE AND MANAGEMENT AGREEMENT, AND AUTHORIZING GENERAL MANAGER TO EXECUTE ANY AND ALL OTHER DOCUMENTS NECESSARY OR APPROPRIATE TO CLOSING OF THE TRANSACTION (RUSSIAN RIDGE OPEN SPACE PRESERVE - LANDS OF SILVA) The Board of Directors of Midpeninsula Regional Open Space District does resolve as follows: Section One. The Board of Directors of Midpeninsula Regional Open Space District does hereby approve and accept the offer contained in that certain Purchase Agreement between Carol Doreen Silva, as to an undivided 1/8 interest; Carol D. Silva, as special administrator of the Estate of Jack H. Silva, as to an undivided 1/8 interest; Judith Ann Silva, as to an undivided 1/8 interest; Jack Kenyon Silva, as to an undivided 1/8 interest, Carol Silva, as Trustee under that certain Declaration of Trust dated September 29, 1995 as to an undivided 4/8 interest and the Midpeninsula Regional Open Space District, a copy of which purchase agreement is attached hereto and by reference made a part hereof, and authorizes the President or other appropriate officer to execute the Agreement on behalf of the District to acquire the real property described therein ("the Silva Property"). Section Two. The General Manager is authorized to execute the Assignment Agreement and License and Management Agreement with Peninsula Open Space Trust on behalf of the District. Section Three. The General Manager or the General Manager's designee shall cause to be given appropriate notice of assignment to the seller and to extend escrow if necessary. Section Four. The General Manager is authorized to expend up to $12,000 to cover site clean up and any miscellaneous costs related to this transaction. Section Five. The General Manager and General Counsel are further authorized to approve any technical revisions to the attached Agreement and documents which do not involve any material change to any ten-n of the Agreement or documents, which are necessary or appropriate to the closing or implementation of this transaction. e eews Editorial T IMS MY DECEMBER 9 2010, ForMountUm, public access must be priority Hundreds of people have has energized the board and a shown up at community meet- wide range of public officials ings about the future of Mount around the exciting prospect of Umur.hum over the past year, opening the peak to the public. a turnout that indicates thou- Key supporters include sands must be eager to visit the congressional representatives mountaintop towering 3,486 feet Mike Honda and Zoe Lofgren as above the Almaden well as California's Valley.Tonight, Welcoming the senators,Barbara the Midpeninsula Boxer and Dianne Regional open public was not a Feinstein.Last Space District priority for the year they secured board will vote on a first two decades $3.2 million as a plan that will keep the Open Space down payment on the goal ofpublic what the federal district owned the access on track. government owes The staffs property,"'lliC11 it to clean up toxic recommendation purchased from the materials left on —check it out at militaq in 1986. the site.They're www.openspace, 'nlat Changed with trying for more org—moves more money this year, slowly than we'd the arrival of Steve but that could hoped.people Abbors as general be difficult in the would be able to manager.. current political visit by appoint climate. ment only,riding Fundraising a shuttle,in 2012,But not until from the public always was part 2016 would families be able of the plan,but now is the time to wake up on a clear Sunday for Mount Um's fans to begin morning and jump in the car for in earnest.Making the moun- a spur-of-the-moment drive to taintop accessible and visitor the mountaintop. friendly will cost$13.1 million in We understand why.Build- all.That's real money,but not ings and toxic materials from out of reach in a region with the old Almaden Air Force so many tech millionaires who Station must be removed,and also are avid environmentalists. the rugged road must be re- Silicon Valley can do this. paved.But we hope the publicly Mount Umunlmm can be an elected board takes to heart invaluable public asset—0 tour- the importance,of letting the ist draw,a jay for bicyclists and public enjoy this land that its tax hikers,a nearby destination for dollars purchased.At tonight's family outings. special meeting,6:W p.m:at It can be a classroom in the Sunnyvale's HL§torie Del Monte sky.Think of the geography and Building on Murphy Avenue, geology lessons,with stunning the board should commit to the views from Monterey to Marin 2012,16 opening schedule as the and into the Central Valley. maximum wait. Think of the history lessons, Mount Um is the South Day's especially since"the cube,"the answer to Mount Tamalpais in five-story white concrete radar Marin and Mount Diablo in the tower visible from the valley East Bay.Welcoming the public floor,will remain as a reminder was not a priority for the first of the Cold War. two decades the open space dis- Now,thanks to Abbors'vision trict owned the property,which and the help of elected leaders, it purchased from the military in all this is within reach.Tonight's 1986.That changed with the ar- vote,and the commitment of the rival of Steve Abbors as general district's board,can bring it a manager in 2008.Abbors'vision step closer. Midpeninsula Regional Open Space District R-10-147 Meeting 10-37 December 8, 2010 AGENDA ITEM 5 AGENDA ITEM Approve the purchase of the Silva property as an addition to the Russian Ridge Open Space Preserve, located at 5755 Alpine Road, La Honda, California(San Mateo County Assessor's Parcel Number 080-380-030); Assignment of Purchase Agreement for the Silva, et al Property to Peninsula Open Space Trust(POST); Approval of a License and Management Agreement; Adopt the Preliminary Use and Management Plan; and Approve a Categorical Exemption in Accordance with the California Environmental Quality Act GENERAL MANAGER'S RECOMMENDATIONS 67f xt-6,4-1 1. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act (CEQA) as set out in this report. 2. Adopt the attached Resolution authorizing the purchase of the Silva Property, and authorizing the General Manager to approve the Assignment of Purchase Agreement and License and Management Agreement between the District and POST for the Silva property. 3. Adopt the Preliminary Use and Management Plan contained in this report, including naming the property as an addition to the Russian Ridge Open Space Preserve. SUMMARY The Midpeninsula Regional Open Space District (District) is proposing to approve a purchase agreement for the 97.5 acre Silva Property, at a price of$3,090,000. The District is also proposing to assign its purchase rights for the Silva property to POST in order to pursue grant funding opportunities and to enter into a License and Management Agreement with POST to manage the Property pending its anticipated future conveyance to the District. The following report presents a description of the Silva Property, a Preliminary Use and Management Plan, the environmental review, the purchase terms and conditions, and the financial impacts of the proposed transaction. R-10-147 Page 2 DISCUSSION The 97.5-acre Silva property is located four miles south east of the Town of La Honda along Alpine Road in unincorporated San Mateo County. The property is surrounded by the Russian Ridge Open Space Preserve to the north and west, and the Skyline Ridge Open Space Preserve to the south and east. The property is also accessible from Alpine Road via Skyline Boulevard (State Highway 35) with close to a mile of frontage along Alpine Road. The District purchased the 136 acre property on the south side of Alpine Road from the Silva family in 2000 (see report R-00-97). As part of this prior transaction, the District received a right of first refusal from the Silva family to purchase the subject property. The purchase of the Silva property would improve the District's ability to patrol and manage Russian Ridge Open Space Preserve (in particular the Mindego Ranch addition), protect the preserve from further development impacts, and create the opportunity for the future staging area and trail connection to the Mindego Ranch property to the west and the Skyline Ridge Open Space Preserve across Alpine Road to the south and east. The District's Real Property Committee held a meeting on the property in order to acquaint the Committee, neighbors, and interested parties with the property, and to receive public input into the proposed purchase. This meeting was held on December 3, 2010, after notice was distributed to property owners of land located adjacent to or near the subject property, and persons previously expressing interest in Russian Ridge Open Space Preserve. At the Real Property Committee meeting, staff described the property and explained how the property would be a natural extension of the adjacent Preserve. After Committee discussion, a brief tour of the property improvements followed. The Committee voted to forward their recommendation of purchasing the property to the full Board of Directors for consideration at a future Board meeting. Property Description (see attached map) The Silva property consists of rolling grasslands, oak woodlands and madrones on the upper ridges of the property near Alpine Road with dramatic views of Mindego Hill, the San Mateo coast and the surrounding Santa Cruz mountain range. The property possesses significant watershed and wetland values including the headwaters of Alpine Creek which drains into San Gregorio Creek to the west, which is known to support steelhead trout. The steep forested creek canyons include dense Douglas fir forest. Several springs are present, providing year-round water. The varied habitat provides a rich resource for many wild animals, including mammals such as mountain lions, coyotes, badgers and dusky-footed woodrats. A wide variety of raptors also frequent the property, such as red-tailed hawks, Cooper's hawks, sharp-shinned hawks, and golden eagles. The property likely provides a movement corridor to nearby ponds on the Mindego Ranch property for the California red-legged frog and may afford potential breeding habitat for the long-eared owl, a state species of special concern. The property has two driveways off Alpine Road and an internal network of ranch roads. Crossing the upper elevations of the Silva Property is the driveway, access road and easement to the 1,047 acre Mindego Ranch property purchased from Peninsula Open Space Trust in 2008 R-10-147 Page 3 (see report R-08-38). Within the current boundaries of the Preserve, this roadway, named the Mindego Trail, is open to the public for hiking, equestrian, and bicycle use up to the boundary of the former Mindego Ranch property to the west and the boundary of the Silva property to the east. In the past, District field staff has frequently observed bicyclists crossing the Silva property along this road to connect to Alpine Road. A 2.5 acre flat area is situated along Alpine Road. This site had been rented by the Silva family as a vehicle and equipment yard by the former owner of the Mindego Ranch property. The Silva family cleaned up the remaining debris left over from the former tenant in this area in 2009. This flat may potentially be suitable for a public staging area due to its size, location adjacent to a public road, and the absence of any nearby private property interests. Further planning work would be needed to confirm the feasibility of a parking lot in this location and to obtain public input on the proposal. Alpine Creek provides a natural divider between the upper access road to Mindego Ranch and flat area, and the residential compound situated in the middle of the property accessed via a second driveway from Alpine Road. Internal road loops access three springs serving the residential improvements on the property, and two now fallow oat and hay fields. One of the cleared fields, approximately five acres in area, is located below the residential compound, and a second field, approximately six acres in area, is located along the northwestern corner of the property. Existing Structures and Improvements The Silva property includes a large single family residence built in the late 1970s and substantially renovated over the last ten years. The residence consists of three bedrooms, two and a half bathrooms with approximately 3,200 sq. ft. of living area. The living room has a vaulted ceiling and a stone fireplace. The residence has oak hard wood floors with walnut trim inlay throughout the house. The residential compound includes a two car garage, a four stall horse barn, and paddock built five years ago without permits, as well as several small sheds. The property has three year-round reliable springs. The property's water systems currently collect water from the spring and pipe it to a tank system for use in the homes and gardens. No water treatment infrastructure is present. The residence has an adequate septic and leach field system. Electricity and propane gas are also available. USE AND MANAGEMENT Planning Considerations The Silva property is located in an unincorporated rural area of San Mateo County, and is zoned Resource Management (RM), which provides for 5 to 40 acre residential sites. The property is subject to a Williamson Act Land Conservation Contract which requires 40-acre minimum lot size for non-prime agricultural lands. Although the property is compromised of one legal parcel, it has a potential residential density of two residential sites under the Conservation Contract. The R-10-147 Page 4 1993 San Gregorio Creek Adjudication Decree No. 355792 does not allot any adjudicated water rights to the Silva property Staff carefully considered the factors contained in the District's Policies Regarding Improvements on District Lands, and concluded that the best use of the Silva property's existing improvements continues to be as a residence for either a staff tenant or a private tenant. On- going residential use is complementary to the management objectives of the Preserve, compatible with the open space character of the site and its future potential as a staging area, and is the quickest, most cost-effective way to manage the property since the occupant would be responsible for maintenance of the site improvements. Real Property, Planning, and Operations Department staff assessed whether to open the upper driveway between the Mindego Trail junction and Alpine Road to public access. The primary rationale for opening this segment is that it better disperses bicycle use throughout Russian Ridge Open Space Preserve, introducing a loop opportunity away from other heavily used trails. It is also consistent with plans currently under development to allow public access to the former POST (Mindego Ranch) property. Although portions of the upper driveway are steeper than District trail construction guidelines recommend, the driveway is well maintained and has been established for so long that it is shown on historic property maps. Bicyclists have long desired to use this segment to complete a loop trip, returning to the main Russian Ridge staging area via Alpine Road as evidenced by the frequent bicyclists trespass under the Silva's ownership. Alpine Road is already suitable for and popular with road cyclists. However since no off-road trail is present, it would not be appropriate to encourage equestrian and hiking use of Alpine Road to return to the main staging area. Although not optimal, it is fairly common throughout the District's preserve network to terminate a trail at a public road without providing a parking opportunity. For example, the Page Mill Trail in the northern end of Los Trancos Open Space Preserve ends at Page Mill Road in this manner. In this specific case, this condition might only be temporary, since the potential exists for a staging area at the large flat along Alpine Road. To make the situation clear to preserve visitors, the Preliminary Use and Management Plan recommends posting signage at the Mindego Trail junction to discourage but not prohibit hikers and equestrians past the current Preserve boundary. The closed area would start just below the access driveway. In order to prevent problems along Alpine Road, no parking signs would be installed at the pullout by the upper flat and patrol enforcement of this requirement would occur. Preliminary Use and Management Plan (Next Steps) The Preliminary Use and Management Plan will take effect at the close of escrow and remain effective until the Plan is amended or a Comprehensive Use and Management Plan or Master Plan is approved for Russian Ridge Open Space Preserve. The Preliminary Use and Management Plan represent a status quo approach to management. The property will be maintained in its current condition with no changes anticipated. If changes to land use or the physical environment are proposed in the future, the plan would be subject to further environmental review and public input. R-10-147 Page 5 Public Access: Open the trail segment between the current Preserve boundary and Alpine Road to bicycle use. Discourage equestrian and hiking access of this segment. The remainder of the property is closed to public use. Signs and Site Install signs discouraging equestrian and hiking use of the trail to Alpine rit : Road. Install "no parking" signs along Alpine Road. Review and install Security: g y p g closed area, preserve boundary and private residence signs where appropriate. Structures and Continue to lease the residence. Install appropriate water treatment Improvements: infrastructure. Maintain the barn, water and sewer systems in working order. Conduct invasive plant and animal management activities consistent with the Resource Management: District's standard policies and procedures. Patrol: Routinely patrol the property and the no parking area along Alpine Road. Wildfire Fuel Further assess vegetative communities on the property to determine wildfire Management: management needs. Maintain appropriate defensible space clearances around residential improvements. Roads and Maintain existing internal roads and driveways in immediate vicinity of the Trails: improvements in a serviceable condition according to District standards. Maintain the Mindego Ranch access road in serviceable condition, and perform an assessment of any immediate erosion/ sediment control needs. Site Safety Remove and dispose of asbestos pipes, empty fuel tanks and miscellaneous Inspection: debris from the property in accordance with all applicable laws. There are no other known safety hazards on the site. Name: Name the property as an addition to Russian Ridge Open Space Preserve. Dedication: Withhold dedication of the property as public open space. Review dedication status as part of the subsequent planning process. Subsequent Analyze opportunities a public staging area, as well as natural resource Planning: management. The planning process should include public workshops to gather input, and public hearings to review draft and final plans. Prepare further environmental review as needed. I i R-10-147 Page 6 CEQA COMPLIANCE Project Description The project consists of the approving purchase of a 97.5-acre property as an addition to Russian Ridge Open Space Preserve assigning the right to purchase the property to POST, entering into a License and Management Agreement between the District and POST, and the concurrent adoption of a Preliminary Use and Management Plan for the property. The land will be permanently preserved as open space and will be maintained in its current condition. The existing residences will continue to be leased, and the property will remain closed to the public. CEQA Determination The District concludes this project will not have a significant effect on the environment. It is Article 19 Sections 15301 categ orically t from CEQA under , 15316, 15317, 15325 and g Y exempt Q 15061(b)(3) of the CEQA Guidelines as follows: Section 15301 exempts operation, repair, maintenance, permitting, leasing, licensing or private structures faci lities, or topographical minor alteration of existing public or p features, involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination. Except for historically established frequent bicycle use of the upper access road to reach Alpine Road, the property will be closed to the public; small signs will be installed; minor management activities will occur; existing roads will be maintained according to District standards and the existing residences will be leased and maintained in a habitable condition. Section 15316 exempts the acquisition of land in order to create parks if the site is in its natural condition and the management plan proposes to keep the area in its natural condition. The Preliminary Use and Management Plan specified that the land will not be developed further and will remain in its current natural condition. Section 15317 exempts the acceptance of fee interests in order to maintain the open space character of an area. The District will acquire fee interest and maintain the open space character of the property. Section 15325 exempts transfers of ownership of interests in land in order to preserve open space. The acquisition will transfer ownership to the District and ensure the property is preserved as open space by incorporating it into Russian Ridge Open Space Preserve. The acquisition qualifies under all four sections and is also exempt under section 15061(b)(3), as there is no possibility the recommended actions may have a significant effect on the environment. I R-10-147 Page 7 TERMS AND CONDITIONS in cash 090 000 which ispayable The 97.5 acre Silva property 1s being purchased at price of $3, , at the close of escrow. The property was originally listed for sale on the open real estate market at $5,600,000. The property is a residentially improved property with a maximum development potential of two residential sites while subject to a Williamson Act contract. As part of this transaction, the District has agreed to pay the seller's side of the real estate commission of 3% or $90,000 which is included in the total purchase price of$3,090,000. The purchase price is considered fair and reasonable in this market area and is well supported by independent fair market appraisal commissioned by the District. The property is subject to a Williamson Act contract which requires 40 acre minimum lot size for non-prime agricultural land. The property is therefore potentially subdividable into two building parcels. The logical building parcels would consist of the existing residential improved site located at the midpoint of the property and the large flat clearing at the north end of the property along Alpine Road. Both sites enjoy good public road access and panoramic views of the surrounding Santa Cruz Mountains, Mindego Hill and the San Mateo coast. The property is being purchased on an "As-Is" basis and staff has conducted thorough due diligence investigations and an inspection of the property. Staff has inspected the property and reviewed the San Mateo County's property records and files and is satisfied that no underground storage tanks or hazardous waste exists on the property. The District will assume the responsibility of removing two empty 1,000 gallon fuel tanks, 12 concrete asbestos pipes and miscellaneous debris at an estimated cost of$10,000, located on the ranch road east of the residence. The purchase agreement allows the District to assign its purchase rights to POST upon the same purchase terms and conditions. Staff recommends approval of the Assignment Agreement assigning the purchase agreement to POST, which will allow the District to pursue a grant application in the amount of$500,000 with the State of California Coastal Conservancy before POST eventually conveys the property to the District. While the property is owned by POST, the District will assume all management responsibilities under the terms of a License and Management Agreement with POST and will manage the property according to the requirements of the Preliminary Use and Management Plan. In addition, the License provides for the District to assume all property management responsibilities of leasing the residential improvements and collecting rents under the District's Property Management program. While in POST's ownership, the vacant residence will be rented immediately as either an employee residence or a private rental residence under the General Manager's authority. Because of the substantial value of the residence and associated facilities, staff is also conducting a market analysis and assessment of the most advantageous use of the residential area considering long term management presence in this area, a long term lease, or a term interest sale similar to the sale of the former BachlBullis ranch area in 1997 (see report R-97-109) or the Emerson residential compound 50 year lease as part of the Skyline Ranch purchase in 1982 (see report R-82-6). Under a term interest, the sale of a long term ownership interest in the residential R-10-147 Page 8 area of the property would include covenants and conditions to ensure the residential improvements are not expanded from their current building footprint and protection of the open space character of the property. At the end of the term interest, the residential area would be returned to District fee ownership. In the event that staff s assessment finds that a long-term lease or term interest sale is the optimal manner in which to manage the residential structure, this recommendation would be returned to the Board for consideration and approval after future POST conveyance of the property to the District. BUDGET CONSIDERATIONS 2010-2011 Budget for New Land Purchases: New Land $15,000,000 Land purchase commitments this fiscal year ($ 8,025,000) Silva property purchase ($ 3,090,000) Eagle View LLC property purchase (also on this agenda) ($ 250,000) Price prop rt urchase (also on this agenda) ($ 150,000) New Land Purchase Budget Remain' 3,485,000 NEXT STEPS Upon approval by the Board of Directors, staff will proceed with close of escrow for the purchase of the property. The District's Skyline Field Office will manage the property as an addition to the Russian Ridge Open Space Preserve in accordance with the adopted Preliminary Use and Management Plan. At the close of escrow, month-to month residential rental tenants will be sought under the General Manager's authority. Attachments: Resolution Map Prepared by: Michael Williams, Real Property Manager Sandy Sommer, AICP, Senior Real Property Planner Contact person: Michael Williams, Real Property Manager Graphics prepared by: Casey Cleve, GIS Coordinator RESOLUTION 10-XX RESOLUTION OF THE BOARD OF DIRECTORS OF MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AUTHORIZING APPROVAL OF PURCHASE AGREEMENT, AUTHORIZING GENERAL MANAGER OR OTHER OFFICER TO EXECUTE ASSIGNMENT AGREEMENT AND LICENSE AND MANAGEMENT AGREEMENT, AND AUTHORIZING GENERAL MANAGER TO EXECUTE ANY AND ALL OTHER DOCUMENTS NECESSARY OR APPROPRIATE TO CLOSING OF THE TRANSACTION (RUSSIAN RIDGE OPEN SPACE PRESERVE - LANDS OF SILVA) The Board of Directors of Midpeninsula Regional Open Space District does resolve as follows: Section One. The Board of Directors of Midpeninsula Regional Open Space District does hereby approve and accept the offer contained in that certain Purchase Agreement between Carol Doreen Silva, as to an undivided 1/8 interest; Carol D. Silva, as special administrator of the Estate of Jack H. Silva, as to an undivided 1/8 interest; Judith Ann Silva, as to an undivided 1/8 interest; Jack Kenyon Silva, as to an undivided 1/8 interest, Carol Silva, as Trustee under that certain Declaration of Trust dated September 29, 1995 as to an undivided 4/8 interest and the Midpeninsula Regional Open Space District, a copy of which purchase agreement is attached hereto and by reference made a part hereof, and authorizes the President or other appropriate ' rict to acquire ire the real property described f the District n behalf o Y o p p execute the Agreement r to execsq officeI therein("the Silva Property"). Section Two. The General Manager is authorized to execute the Assignment Agreement and � License and Management Agreement with Peninsula Open Space Trust on behalf of the District. Section Three. The General Manager or the General Manager's designee shall cause to be given appropriate notice of assignment to the seller and to extend escrow if necessary. Section Four. The General Manager is authorized to expend up to $12,000 to cover site clean up and any miscellaneous costs related to this transaction. Section Five. The General Manager and General Counsel are further authorized to approve any technical revisions to the attached Agreement and documents which do not involve any material change to any term of the Agreement or documents, which are necessary or appropriate to the closing or implementation of this transaction. I - Russian BorelHdl sky 2572 Ridge Mindegq=`v I' ` 9a Trap Ranch„,I M - _— Mindego Hill es° + 2143 s%; R:a earl �' C Silva Property _ % - Skyf ne t, idge N O Q O I - - is �J ��' =•,�1. i� ��tt '""`,�,vs3 •� ; Proposed Silva Property Purchase Midpeninsula Regional Q Potential Parkin Area Open Space District Silva Property La Parking Area g August _9i l M ROS 0 Roadside Parking Feat ' Midpeninsula Regional ' Open Space District R-10-145 Meeting 10-38 December 8, 2010 AGENDA ITEM 6 AGENDA ITEM Approve the purchase of the Eagle View LLC property as an addition to the Cathedral Oaks Area of Sierra Azul Open Space Preserve, located on the steep west facing hillside above Los Gatos Creek(Santa Clara County Assessor's Parcel Number 558-26-005); Adopt the Preliminary Use and Management Plan; and Approve a Categorical Exemption in Accordance with the California Environmental Quality Act GENERAL MANAGER'S RECOMMENDATIONS 07f /Y �r i 1. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act(CEQA) as set out in this report. 2. Adopt the attached Resolution authorizing the purchase of the Eagle View LLC property. 3. Adopt the Preliminary Use and Management Plan contained in this report, including naming the property as an addition to the Cathedral Oaks Area of Sierra Azul Open Space Preserve. SUMMARY The Midpeninsula Regional Open Space District(District) is proposing to purchase the 80-acre Eagle View LLC property, at a price of$250,000. The following report presents a description of the Eagle View LLC property, a Preliminary Use and Management Plan, the environmental review, the purchase terms and conditions, and financial considerations. DISCUSSION The 80-acre Eagle View LLC property is located southeast of Los Gatos between Lexington Reservoir and Lake E1sman. Entirely surrounded by District and San Jose Water Company land, the property is situated on a steep west-facing hillside above Los Gatos Creek, a hillside that is extremely scenic and forms the backdrop to the Lexington Reservoir Basin. A highlight of the property is Ralph's Mountain at an elevation of 2,716 feet. This purchase is important in terms of preserving an important incouding within the Cathedral Oaks Area of Sierra Azul Open Space Preserve, reducing the possibility that a private land owner would block a potential future public R-10-145 Page 2 trail connection contemplated by the draft Bear Creek Redwoods/Sierra Azul Master Plan. Additionally, the purchase protects the scenic viewshed of the Santa Cruz Mountains, Monterey Bay, and Empire Grade; the valuable headwaters for Los Gatos Creek; and wildlife habitat for species such as the mountain lion. Property Description (see attached map) This rectangular property is an inholding and natural extension to the Cathedral Oaks Area of Sierra Azul Open Space Preserve. San Jose Water land borders the property on its eastern boundary. The property comprises of the prominent Ralph's Mountain, and it is accessed via an unsurfaced patrol road that climbs eastward from the junction of Wright's Station and Cattermole Roads. Los Gatos Creek headwaters originate from its prominent ridges and flow down two tributary drainages on the west facing hillsides to the main creek below. The property is densely vegetated with chemise-dominated chaparral. Commonly associated plants include manzanita, buckbrush, scrub oak, toyon, coffeberry and coyote brush. Common mammals in the chaparral community include black-tailed deer, coyote,brush rabbit, and dusky-footed wood rat. A number of large Douglas fir specimens populate the summit. Burnt Douglas fir snags can also be seen on the northern ridge, evidence of the 1985 Lexington Area Fire. USE AND MANAGEMENT Planning Considerations The property is located within the unincorporated area of Santa Clara County and zoned HS (Hillside), requiring a 20 to 160-acre minimum lot size based upon a slope density formula. The property is comprised of one legal parcel and has a potential density of one residential site. Preliminary Use and Management Plan (Next Steps) The principal purpose of the Preliminary Use and Management Plan is to establish a status quo land management approach to be effective in the interim between the purchase and the completion of a subsequent long-term plan. The Preliminary Use and Management Plan will take effect at the close of escrow and remain effective until the Master Plan is approved for Bear Creek Redwoods/Sierra Azul Open Space Preserves. The Preliminary Use and Management Plan include posting signs and routine patrol. The property will be maintained in its current condition, with no changes anticipated. If changes to land use or the physical environment are proposed in the future, the plan would be subject to further environmental review and public input. Public Access: Closed to public use Signs and Site Review and install preserve boundary signs where appropriate. Security: Patrol: Routinely patrol the property utilizing the existing road. R-10-145 Page 3 Site Safety There are no known safety hazards on the site. Inspection: Name: Name the property as an addition to the Cathedral Oaks Area of Sierra Azul Open Space Preserve. Dedication: Indicate the intention to dedicate the property as public open space after approval of the Bear Creek Redwoods/Sierra Azul Open Space Preserve Master Plan. CEQA COMPLIANCE Project Description The project consists of the purchase of an 80-acre property as an addition to the Cathedral Oaks Area of Sierra Azul Open Space Preserve, and the concurrent adoption of a Preliminary Use and Management Plan for the property. The land will be permanently preserved as open space and will be maintained in its natural condition. CEQA Determination The District concludes this project will not have a significant effect on the environment. It is categorically exempt from CEQA under Article 19, Sections 15316, 15317, 15325 and 15061(b)(3) of the CEQA Guidelines as follows: Section 15316 exempts the acquisition of land in order to create parks if the site is in its natural condition and the management plan proposes to keep the area in its natural condition. The Preliminary Use and Management Plan specified that the land will not be developed and will remain in its natural condition. Section 15317 exempts the acceptance of fee interests in order to maintain the open space character of an area. The District will acquire fee interest and maintain the open space character of the property. Section 15325 exempts transfers of ownership of interests in land in order to preserve open space. The acquisition will transfer ownership to the District and ensure the property is preserved as open space by incorporating it into the Cathedral Oaks Area of Sierra Azul Open Space Preserve. The acquisition qualifies under all three sections and is also exempt under section 15061(b)(3), as there is no possibility the actions may have a significant effect on the environment. TERMS AND CONDITIONS The 80-acre Eagle View LLC property is being purchased at a bargain sale price of$250,000 ($3,125 per acre) on an all-cash basis at the close of escrow. The property constitutes a single f R-1.0-145 Page 4 building site in Santa Clara County. The property is vacant and being purchased on an"As-Is" basis. Staff has conducted site inspections of the property and is satisfied that no contamination or hazardous conditions exist on the property. BUDGET CONSIDERATIONS i 2010-2011 Budget for New Land Purchases: New Land $15,000,000 Land purchase commitments this fiscal year ($ 8,025,000 Eagle View LLC property purchase ($ 250,000) Silva property purchase(also on this agenda) $ 3,090,000) Price property purchase(also on this agenda) ($ 150,000 New Land Purchase Budget Remaining $ 3,485,0 10 District Controller Mike Foster was consulted on this proposed purchase and has indicated that, considering cash flow and account balances, funds are available for this property purchase. PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. NEXT STEPS Upon approval by the Board of Directors, staff will proceed with close of escrow for the purchase of the property. The District's Foothills Field staff will manage the property as an addition to the Cathedral Oaks Area of Sierra Azul Open Space Preserve. Attachments: 1. Resolution 2. Map Prepared by: Elaina Cuzick, Real Property Specialist Contact person: Same as above Graphics prepared by: Galli Basson, Planning Technician RESOLUTION 10-XX RESOLUTION OF THE BOARD OF DIRECTORS OF MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AUTHORIZING ACCEPTANCE OF PURCHASE AGREEMENT, AUTHORIZING GENERAL MANAGER OR OTHER OFFICER TO EXECUTE CERTIFICATE OF ACCEPTANCE OF GRANT TO DISTRICT,AND AUTHORIZING GENERAL MANAGER TO EXECUTE ANY AND ALL OTHER DOCUMENTS NECESSARY OR APPROPRIATE TO CLOSING OF THE TRANSACTION (SIERRA AZUL OPEN SPACE PRESERVE - LANDS OF EAGLE VIEW LLC) The Board of Directors of Midpeninsula Regional Open Space District does resolve as follows: Section One. The Board of Directors of Midpeninsula Regional Open Space District does hereby accept the offer contained in that certain Purchase Agreement with Eagle View LLC and the Midpeninsula Regional Open Space District, a copy of which purchase agreement is attached hereto and b reference made a art hereof, and authorizes the President or other appropriate Y p officer to execute the Agreement on behalf of the District to acquire the real property described therein("the Eagle View LLC Property"). Section Two. The General Manager, President of the Board of Directors or other appropriate officer is authorized to execute Certificate of Acceptance for the Grant Deed on behalf of the District. Section Three. The General Manager or the General Manager's designee shall cause to be given appropriate notice of acceptance to the seller and to extend escrow if necessary. Section Four. The General Manager is authorized to expend up to $2,500 to cover the cost of title insurance, escrow fees, site clean up and other miscellaneous costs related to this transaction. Section Five. The General Manager and General Counsel are further authorized to approve any technical revisions to the attached Agreement and documents which do not involve any material change to any term of the Agreement or documents, which are necessary or appropriate to the closing or implementation of this transaction. Section Six. The purpose of this Section is to enable the District to reimburse its general fund for the cost of certain land acquisitions. The District wishes to finance certain of these real property acquisitions and expects to use tax-exempt debt, such as bonds, but a tax-exempt financing is not cost justified for the District unless the principal amount of the financing is large enough to justify the related financing costs. Consequently, it is the District's practice to buy property with its general funds and, when a tax-exempt financing is cost justified based on the aggregate value of acquisitions, to issue tax-exempt obligations to reimburse itself for previous expenditures of general funds. These general funds are needed for operating and other working capital needs of the District and are not intended to be used to finance property acquisitions on a long-term basis. U.S. Income Tax Regulation Section 1.150-2 requires an issuer of tax-exempt debt to declare its intent to use a portion of tax-exempt debt proceeds for reimbursement of expenditures prior to the payment of the expenditures. Accordingly, the Board of Directors hereby declares its intent to issue tax-exempt obligations in the maximum principal amount of$250,000 and to use a portion of the proceeds of the obligations for reimbursement of District expenditures for acquisition of the Eagle View LLC Property that are paid before the date of issuance of the obligation. �I _ h ' Eagle View Property 80 Acres ;Sierra Azul OSP athedral Oaks Area Ralph's '" / MountaiJAL n ra @� ji `I �" . ' tyP--w — MAUR Sierr Sierra Az Caed _ r Attachment A: Proposed Addition of Eagle View Property, Midpeninsula Regional Cathedral Oaks Area of Sierra Azul OSP Open Space District Proposed Addition Other Protected Open Space Nonprofit Land p U Watershed Land or Park Lands November 2010 , _ MROSD Other Public Agency ® Conservation or Agricultural a Mdes Easement u o.125 0.25 0.5 Midpeninsula Regional ' Open Space District R-10-146 Meeting 10-37 December 8, 2010 AGENDA ITEM 7 AGENDA ITEM Approve the purchase of the Price property as an addition to the Cathedral Oaks Area of Sierra Azul Open Space Preserve, located on Loma Almaden Road near its junction with the end of Soda Springs Road in unincorporated Santa Clara County(Assessor's Parcel Number 562-31- 001); Adopt the Preliminary Use and Management Plan; and Approve a Categorical Exemption in Accordance with the California Environmental Quality Act All GENERAL MANAGER'S RECOMMENDATIONS G® 1. Determine that the recommended actions are categorically t from the California g Y exempt Environmental Quality Act (CEQA) as set out in this report; 2. Adopt the attached Resolution authorizing purchase of the Priceproperty; and p gP 3. Adopt the Preliminary Use and Management Plan contained in this report, including naming the property as an addition to the Cathedral Oaks Area of Sierra Azul Open Space Preserve. SUMMARY The Midpeninsula Regional Open Space District(District) is proposing to purchase the 24-acre Price property, at a price of$150,000. The following report presents a description of the property, a Preliminary Use and Management Plan, the environmental review, purchase terms and conditions, and budget considerations. DISCUSSION The 24-acre Price property is located approximately three miles southeast of Lexington Reservoir, high on the ridgeline above the Hooker Gulch drainage, and adjacent to the Cathedral Oaks Area of Sierra Azul Open Space Preserve. The parcel is bounded by District land to the east, the watershed lands of San Jose Water Company to the west, and a private parcel to the northwest that is protected by an open space easement held by the Peninsula Open Space Trust (POST). The centerline of Loma Almaden Road forms the northern boundary of the property, with rural residential parcels located on the opposite side of this road. Loma Almaden Road is _III R-10-146 Page 2 an unsurfaced private road extending eastward from near the end of Soda Springs Road to District lands near Mount Thayer and Mount Umunhum. Purchase of the Price property will fill a gap in public ownership along Loma Almaden Road, improving the potential to utilize this road in the future for patrol access to Mount Thayer and Mount Umunhum. The property also serves to provide a buffer between the residential community at the end of Soda Springs Road and the surrounding open space and watershed lands. Much of the Price property is steeply sloping and characterized by chaparral vegetation, with chemise the predominant plant species. South-facing slopes descend into Hooker Gulch, a major drainage flowing into Lexington Reservoir. The property affords a panoramic view of the Monterey Bay Area extending from the Carmel Highlands to Big Basin State Park. The site itself is visible from State Highway 17, Summit Road, and nearby District land located in the upper portion of the Los Gatos Creek watershed. The addition of this property to Sierra Azul Open Space Preserve will help protect these scenic viewsheds and the integrity of the largely pristine Hooker Gulch watershed. USE AND MANAGEMENT Planning Considerations The property is located within the unincorporated area of Santa Clara County and zoned HS (Hillside), requiring a 20 to 160-acre minimum lot size based upon a slope density formula. The property is comprised of one legal parcel and has a potential density of one residential site. The top of the property along Loma Almaden Road has gently sloping terrain that is potentially suitable for residential development. The current property owner recently conducted a percolation test to determine the suitability of the site for installing a septic system as a precursor to developing the property. Access to the property is provided by an easement on Loma Almaden Road from the south side of a gate near the end of Soda Springs Road. Preliminary Use and Management Plan (Next Steps) The purpose of the Preliminary Use and Management Plan is to establish a status quo land management approach during the interim between the purchase of the property and the completion of the Master Plan for the preserve. The Preliminary Use and Management Plan include posting signs and routine patrol. The property will be maintained in its current condition, with no changes anticipated. If changes to land use or the physical environment are proposed in the future, the plan would be subject to further environmental review and public input. The Preliminary Use and Management Plan will take effect at the close of escrow and will remain effective until amended or a Master Plan approved for the preserve. Public Access: Designate the property as closed to public use. Signs and Site Install Preserve boundary and closed area signs where appropriate. Security: R-10-146 Page 3 Patrol: Routinely patrol the property from Loma Almaden Road. Participate with others having easements on Loma Almaden Road to maintain the road for patrol and emergency purposes. Site Safety There are no known safety hazards on the site. Inspection: Name: Name the property as an addition to the Cathedral Oaks Area of Sierra Azul Open Space Preserve. Dedication: Indicate the intention to dedicate the property as public open space after approval of the Sierra Azul/Bear Creek Redwoods Open Space Preserve Master Plan. CEQA COMPLIANCE Project Description The project consists of the acquisition of a 24-acre parcel of land as an addition to the Cathedral Oaks Area of Sierra Azul Open Space Preserve, and the concurrent adoption of a Preliminary Use and Management Plan for the property. The land will be permanently preserved as open space, and will be maintained in its natural condition. CEQA Determination The District concludes this project will not have a significant effect on the environment. It is categorically exempt from CEQA under Article 19, Sections 15316, 15317 and 15325 of the CEQA Guidelines as follows: Section 15316 exempts the acquisition of land in order to create parks if the site is in its natural condition and the management plan proposes to keep the area in its natural condition. The Preliminary Use and Management Plan specify that the land will not be developed and will remain in its natural condition. Section 15317 exempts the acceptance of fee interests in order to maintain the open space character of an area. The District will acquire fee interest and maintain the open space character of the property. Section 15325 exempts transfers of ownership of interests in land in order to preserve open space. This acquisition will transfer ownership to the District and ensure the property is preserved as open space by incorporating it into the Cathedral Oaks Area of Sierra Azul Open Space Preserve. R-10-146 Page 4 The actions recommended in the Preliminary Use and Management Plan are also exempt under Section 15061(b)(3), which exempts any activity where, upon preliminary review of the project by the lead agency, it can be seen with certainty that there is no possibility that the activity in question may h significant effect on the environment. The District has determined that � there is no possibility the recommended actions will have a significant effect on the environment. TERMS AND CONDITIONS The 24-acre Price property is being purchased at a bargain sale price of$150,000 ($6,250 per acre) on an all-cash basis at the close of escrow. The property is currently listed on the open real P p Y Y p estate market at $450,000. The property constitutes a single building site in Santa Clara County. The property is vacant and being purchased on an As-Is basis. Staff has conducted site p p Y g inspections of the property and is satisfied that no contamination or hazardous conditions exist on the property. Under the terms of the purchase agreement, the seller has up to 60 days following the close of escrow in which to remove several crates of paving stones currently stored on the property. A $2,500 withhold from the purchase price will be forfeited by the seller if the paving stones are not removed from the premises within the 60-day period. BUDGET CONSIDERATIONS Fiscal Year 2010-2011 Budget for New Land Purchases: New Land Purchases $15,000,000 Land purchase commitments this fiscal year $8,025,000) Price property purchase $150,000) Silva property purchase also on this agenda) ($3,090,000 i a le View LLC property urchase (also on this agenda) ($250,000) ew Land Purchases budget remaining $3 485 000 District Controller Mike Foster was consulted on this proposed purchase and has indicated that, considering cash flow and account balances, funds are available for this property purchase. PUBLIC NOTICE In addition to required Brown Act notices, property owners of land located adjacent to or surrounding the Price property have been mailed a copy of the agenda for the public meeting at which the Board of Directors will consider this purchase. NEXT STEPS Upon approval by the Board of Directors, staff will proceed with close of escrow for the purchase of the property. The District's Foothills field staff will manage the property as an addition to the Cathedral Oaks Area of Sierra Azul Open Space Preserve. R-10-146 Page 5 Attachments: 1. Resolution 2. Exhibit A: Location Map Prepared by: Michael Reeves, Real Property Specialist Contact person: Michael Reeves, Real Property Specialist Graphic prepared by: Alex Roa, GIS Intern i RESOLUTION 10-XX RESOLUTION OF THE BOARD OF DIRECTORS OF MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AUTHORIZING ACCEPTANCE OF PURCHASE AGREEMENT,AUTHORIZING GENERAL MANAGER OR OTHER OFFICER TO EXECUTE CERTIFICATE OF ACCEPTANCE OF GRANT TO DISTRICT,AND AUTHORIZING GENERAL MANAGER TO EXECUTE ANY AND ALL OTHER DOCUMENTS NECESSARY OR APPROPRIATE TO CLOSING OF THE TRANSACTION (SIERRA AZUL OPEN SPACE PRESERVE - LANDS OF PRICE) The Board of Directors of Midpeninsula Regional Open Space District does resolve as follows: 1. The Board of Directors of Midpeninsula Regional Open Space District does hereby accept the offer contained in that certain Purchase Agreement between the Midpeninsula Regional Open Space District and Karen J. Price, a copy of which purchase agreement is attached hereto and by reference made a part hereof, and authorizes the President or other appropriate officer to execute the Agreement on behalf of the District to acquire the real property described therein(the "Price Property"). I 2. The General Manager, President of the Board of Directors or other appropriate officer is authorized to execute Certificate of Acceptance for the Grant Deed on behalf of the District. 3. The General Manager or the Gen eral Manager's designee shall cause to be given appropriate notice of acceptance to the seller and to extend escrow if necessary. 4. The General Manager is authorized to expend up to $5,000 to cover the District's share of title insurance and closing costs and any other miscellaneous costs associated with this purchase. 5. The General Manager and General Counsel are further authorized to approve any technical revisions to the attached Agreement and documents which do not involve any material change to any term of the Agreement or documents, which are necessary or appropriate to the closing or implementation of this transaction. 6. The purpose of this Section is to enable the District to reimburse its general fund for the cost of certain land acquisitions. The District wishes to finance certain of these real property acquisitions and expects to use tax-exempt debt, such as bonds,but a tax-exempt financing is not cost justified for the District unless the principal amount of the financing is large enough to justify the related financing costs. Consequently, it is the District's practice to buy property with its general funds and, when a tax-exempt financing is cost-justified based on the aggregate value of acquisitions, to issue tax-exempt obligations to reimburse itself for previous expenditures of general funds. These general funds are needed for operating and other working capital needs of the District and are not intended to be used to finance property acquisitions on a long-term basis. U.S. Income Tax Regulation Section 1.150-2 requires an issuer of tax-exempt debt to declare its intent to use a portion of tax-exempt debt proceeds for reimbursement of expenditures prior to the payment of the expenditures. Accordingly, the Board of Directors hereby declares its intent to issue tax-exempt obligations in the maximum principal amount of$150,000 and to use a portion of the proceeds of the obligations for reimbursement of District expenditures for acquisition of the Price Property that are paid before the date of issuance of the obligation. I i r r a Az bra r. Mt.Ell So ` Kennedy-Limekiin Are ; sass t' oda .r ROO IV a � Weaveri' Mt.T 3483 Mt. Umunu u Hooker Price Property Gulch San Jose Water , fs� aa 01 Company / Ralph's r# r ex : ... Mountain 2716 r '�t" N San Jose _ Water r Company Exhibit A: Price Property Location Midpeninsula Regional Open Space District MROSD ® Conservation or Agricultural Easement November 2010 Watershed Land Miles 0 0.25 0.5 1 Midpeninsula Regional ' Open Space District R-10-135 Meeting 10-37 December 8, 2010 AGENDA ITEM 8 AGENDA ITEM Approval of Agreement between the City of Mountain View and Midpeninsula Regional Open Space District for the Operation of Deer Hollow Farm and Determination that the Recommended Actions are Exempt from the California Environmental Quality Act(CEQA) GENERAL MANAGER'S RECOMMENDATIONS&( 1. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act(CEQA), as set out in this report. 2. Authorize the General Manager to execute the attached Agreement with the City of Mountain View for the continued operation of Deer Hollow Farm. SUMMARY The proposed agreement continues, for a two and half year period(January 1, 2011 to June 30, 2013), the long-standing arrangement for the operation of the popular Deer Hollow Farm facility and environmental education program which is jointly operated by the District and the City of Mountain View, with additional financial support provided by the County of Santa Clara. DISCUSSION Background In 1977, the District and the City of Mountain View (City) entered into an agreement that allowed the City to provide summer camp activities that were expanded into maintaining and operating the former Grant Ranch as Deer Hollow Farm in 1979. In addition the City expanded its interpretation of the area to include children's programs during the school year and allow for year round visitation by the general public. This agreement was extended in 1996 to include Santa Clara County and since that time all three entities have been partners in operating the farm. Under the terms of the 1996 three-way agreement, the Deer Hollow Farm site was leased to Santa Clara County for$50,000 per year through a site lease and the District as well as the City agreed to share the cost of operation with the District providing a park maintenance worker to continue its support of Deer Hollow Farm. I R-10-135 Page 2 In 2001 the District and the City entered into a nine year agreement on Deer Hollow Farm (see report R-01-46) so that the contract could be reevaluated together with the Rancho San Antonio Agreement which expires in 2010. Since the Board approved the Rancho San Antonio Park management agreement last month, which includes County financial support for Deer Hollow Farm in the annual amount of$50,000, staff can now propose a new agreement between the District and the City for the operation of Deer Hollow Farm. Proposed Agreement The proposed agreement continues the current agreements level of service for a period of two and half years (January 1, 2011 to June 30, 2013)—a term that was requested by the City to allow them time to explore additional funding sources and options. The language of the agreement has also been updated to meet current legal standards. Deer Hollow Farm continues to be an outstanding working homestead and educational center which is highly popular with school groups and individual visitors. Every year, over 5,000 students participate in the Deer Hollow Farm school year programs, which offer classes to kindergarten through grade 5 students from September through May, and summer camp in June, July, and the first part of August. This agreement allows the 33-year cooperative working relationship between the District, the City, and the County of Santa Clara to continue as a model of inter-agency cooperation, and an efficient way to deliver high quality environmental education programs and recreation opportunities for visitors. FISCAL IMPACT Deer Hollow Farm expenses, including salaries and benefits for the Farm Maintenance Worker, and necessary services and supplies costs have been included in the FY2010-11 budget, and no changes are foreseen as the result of the approval of the attached agreement. PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE Staff concludes that this project will not have a significant effect on the environment. It is categorically exempt from the California Environmental Quality Act(CEQA)under section 15301 of the CEQA Guidelines as follows: Section 15301 allows for the continued operation of an existing public facility, with no expansion of use beyond that which currently exists. NEXT STEPS R-10-135 Page 3 If approved, the agreement will be signed by the City and services at Deer Hollow Farm will continue to be offered. The District will also continue to work with the City to identify possible alternative sources of funding to ensure the continued operation of this popular facility. Attachment: 1. Agreement Between The City Of Mountain View and Midpeninsula Regional Open Space District For The Operation And Management Of Deer Hollow Farm Prepared by: Gordon Baillie, Management Analyst Contact person: David T. Sanguinetti, Operations Manager AGREEMENT BETWEEN THE CITY OF MOUNTAIN VIEW AND MIDPENINSULA REGIONAL OPEN SPACE DISTRICT FOR THE OPERATION AND MANAGEMENT OF DEER HOLLOW FARM THIS AGREEMENT is entered into this 1st day of January,2011 ("Effective Date"), by and between the CITY OF MOUNTAIN VIEW, a California Charter City and municipal corporation,whose address is 500 Castro Street, P.O. Box 7540,Mountain View,California,94039 (hereinafter referred to as "CITY") and the MIDPENINSULA REGIONAL OPEN SPACE DISTRICT,a public district under the laws of California, whose address is 330 Distel Circle, Los Altos,California,94022-1404 (hereinafter referred to as "DISTRICT"). RECITALS WHEREAS,on November 12, 1981,CITY and DISTRICT entered into an Agreement allowing CITY to provide activities for its citizens at Deer Hollow Farm within DISTRICT's Rancho San Antonio Open Space Preserve ("the 1981 Agreement") and thereafter amended said Agreement on June 12, 1986,November 19, 1991,July 1, 1994 and July 1, 1995 (the 1986 Amendment," the "1991 Amendment," the "1994 Amendment" and the "1995 Amendment," respectively);and WHEREAS,on June 1, 1996,CITY,DISTRICT and the County of Santa Clara (COUNTY) entered into a new Agreement for the joint operation of Deer Hollow Farm and thereafter amended said Agreement on August 1, 1999;and entered into a further Agreement in July 2000 and June 2001;and WHEREAS,on July 1,2010,CITY and DISTRICT amended said Agreement(the "2010 Amendment");and WHEREAS,DISTRICT and the County of Santa Clara (hereinafter referred to as "COUNTY")have entered into a separate Agreement for Operation and Management of Rancho San Antonio County Park whereby,as of the Effective Date,DISTRICT has agreed to operate and maintain the COUNTY-owned Rancho San Antonio County Park which is adjacent to the DISTRICT-owned Rancho San Antonio Open Space Preserve and in which the DISTRICT and COUNTY agreed to continue funding for the Deer Hollow Farm Program; and WHEREAS,CITY and DISTRICT have determined that continuation of Deer Hollow Farm is a mutually agreed-upon goal directly furthering the purposes of both agencies,and providing recreational and educational opportunities to constituents of both agencies; Page 1 of 11 NOW,THEREFORE,in consideration of the mutual promises,covenants and obligations contained herein,CITY and DISTRICT agree as follows: A. Property Description. The property consists of the buildings,structures, improvements,fencing and facilities located at 7550 Saint Joseph Avenue,Los Altos, California,94024,as described in Attachment A. The property and said facilities as shown on Attachment A will hereafter be collectively referred to as 'Deer Hollow Farm." B. Program Responsibilities. CITY will provide,coordinate and manage a program of environmental education in the form of summer camps and school year classes at Deer Hollow Farm,which is located on Rancho San Antonio Open Space Preserve property owned by DISTRICT (hereinafter "the PROGRAM"). Deer Hollow Farm will be open to the public for drop-in visits Tuesdays,Thursdays, Fridays, Saturdays and Sundays from 8:00 a.m. to 4:00 p.m.,as well as Wednesdays from 8:00 a.m. to 1:00 p.m. CITY will consult with DISTRICT prior to modifying program responsibilities. C. Term of Agreement. The term of this Agreement shall commence on January 1,2011 and terminate on June 30,2013,except if terminated earlier pursuant to the provisions of this Agreement. D. Description of Repair and Maintenance Services. 1. DISTRICT will provide repair and maintenance services for the operation of Deer Hollow Farm,including the maintenance of all buildings,structures, improvements, fencing and facilities in Deer Hollow Farm. 2. DISTRICT shall provide the services of a maintenance worker,pursuant to a mutually agreed-upon schedule. DISTRICT shall provide skilled work crews and supervision as required. 3. Said maintenance worker and crews will remain employees of DISTRICT and shall not be deemed agents,servants or employees of CITY. 4. DISTRICT shall be responsible for provision of all janitorial,plumbing, electrical and maintenance-related supplies,including,but not limited to, toilet paper, sanitizing chemicals,lumber,nails,pipe and wire. DISTRICT shall be responsible for routine maintenance of Deer Hollow Farm. CITY shall provide for supplies and materials as related to preapproved special projects funded by Friends of Deer Hollow Farm grants. Page 2 of 11 5. CITY and DISTRICT shall be jointly responsible for maintaining the current inventory of hand and power tools at Deer Hollow Farm. Each agency shall be responsible for an inventory list and such tools shall remain the property of CITY and/or DISTRICT,as applicable. 6. Any alterations,additions or improvements to or of Deer Hollow Farm or any part thereof,including,but not limited to, outbuildings,fences,signs or structures of any kind,shall require the prior written approval of DISTRICT(e-mail communication is acceptable). DISTRICT shall consult with CITY prior to making any major changes to buildings or facilities. E. Statement of Cost of Services. 1. DISTRICT and CITY shall meet by each December 31 of the term of this Agreement to review DISTRICT's and CITY's proposed upcoming fiscal year budgets for Deer Hollow Farm (defined as July 1 to June 30 for the purposes of this Agreement). It is the intent of the parties that their budgets and expenses shall be approximately equal,unless the parties agree otherwise. 2. During the term of this Agreement,DISTRICT will provide Fifty Thousand Dollars ($50,000)per year to CITY for the funding of the PROGRAM. DISTRICT shall remit these funds to CITY no later than December 31 of each calendar year during the term of the Agreement. CITY shall apply said funds exclusively to the PROGRAM. In addition to the foregoing, DISTRICT will provide personnel and maintenance services for Deer Hollow Farm as more particularly set forth herein. F. DISTRICT-Owned Residence. 1. Notwithstanding any of the foregoing,CITY shall be solely responsible for the cost of all utilities (including,but not limited to: electricity,gas, and solid-waste disposal), and for any possessory interest tax,at the DISTRICT-owned residence located at 7500 Saint Joseph Avenue,Los Altos,California,94024,and currently occupied by CITY's designated staff,so long as it is occupied by a CITY employee. At CITY's discretion,CITY may elect to have its employee pay any or all of the costs of the utilities,but this shall not relieve CITY of its obligation to pay such utility costs. 2. CITY and DISTRICT shall,within ninety (90) days of signing of this Agreement,negotiate in good faith to enter into an Agreement with CITY employee for occupancy of the DISTRICT-owned residence to further the purposes of the PROGRAM. The consideration for the lease shall be the parties' mutual agreements and promises herein as well as nominal rent. Page 3 of 11 G. Extraordinary Expenses. 1. In the event the total cost of any single repair or replacement of structures or facilities at Deer Hollow Farm,including the DISTRICT-owned residence, currently occupied by CITY's designated staff,exceeds Two Thousand Dollars ($2,000) in materials and/or labor,CITY and DISTRICT will meet to determine whether to proceed with the repair and,if so,the parties will mutually agree upon cost sharing. 2. If CITY declines to pay for a project reviewed pursuant to this subsection,DISTRICT may,but is not required to,undertake such a project if DISTRICT,in its reasonable discretion,believes that such a project is necessary for the protection of the public safety,health,welfare or the environment. 3. If DISTRICT approves of a project,but declines to pay for said project, CITY may,but is not required to,undertake such a project if CITY,in its reasonable discretion,believes that such a project is necessary for the protection of the public safety,health,welfare or the environment. H. Operational Responsibilities. 1. The operation of the PROGRAM at Deer Hollow Farm shall be under the direction of CITY's Community Services Director or his/her designee. CITY will provide one (1) staff person to manage/supervise the PROGRAM on a day-to-day basis. The staff person will also provide day-to-day direction to the maintenance workers provided by DISTRICT. CITY's resident staff member shall comply with all applicable current DISTRICT ordinances. 2. CITY and DISTRICT shall abide by DISTRICT's integrated pest management policy, also known as the "Invasive Species Management Draft Policy." I. Selection Process. 1. CITY may participate in the selection process for DISTRICT's maintenance workers assigned to Deer Hollow Farm. CITY's participation will consist of one (1) CITY representative sitting as a member of DISTRICT's oral interview board for this position and providing CITY comment if desired. However,DISTRICT shall have the sole authority to make the final determination with regard to any assignment or employment of its employees. Page 4 of 11 I 2. DISTRICT may participate in the selection process for CITY's resident staff person assigned to manage/supervise the PROGRAM. DISTRICT's participation will consist of one (1)DISTRICT representative sitting as a member of CITY's oral interview board for this position and providing DISTRICT comment if desired. However,CITY shall have the sole authority to make the final determination with regard to any employment or assignment of its employees. J. PROGRAM Components. Registration for school class visits shall be allocated by CITY as follows: 1. One-third of all available openings for the school year will be reserved for schools located in Mountain View. 2. One-third of all available openings for the school year will be reserved for schools located both within COUNTY and DISTRICT boundaries. 3. One-third of all available openings for the school year will be reserved for schools located in either COUNTY or DISTRICT boundaries. 4. Mountain View schools are included in all three (3)categories listed above. 5. Any remaining openings will be available for schools located outside both COUNTY and DISTRICT boundaries. K. Fees. 1. Class Visits. CITY will establish and collect fees for class visits to the PROGRAM. All proceeds from the fees for such visits shall belong to CITY. Fees for p g class visits shall be based upon a schedule to be developed b February 1 of each year, P p Y rY Y to be applicable for the upcoming fiscal year. CITY shall advise DISTRICT prior to the development of the fee schedule. Fees must provide a preferential rate for schools located within DISTRICT's boundaries Cityof Mountain View City limits and Count ry Y of Santa Clara boundaries. 2. Summer Camp. CITY will establish and collect fees for individuals and groups,participating in the "summer camp"component of the program. All proceeds from the fees for the summer camp shall belong to CITY. Fees for the summer camp shall be based upon a schedule to be developed by February 1 of each year, to be applicable for the upcoming fiscal year. CITY shall advise DISTRICT prior to the development of the fee schedule. Fees must provide a preferential rate for residents living within DISTRICT's boundaries,City of Mountain View City limits,and County of Santa Clara boundaries. Page 5 of 11 L. Insurance. i 1. Commercial General Liability/Automobile Liability Insurance: DISTRICT shall obtain and maintain Commercial General Liability insurance and Automobile Liability insurance in the amount of One Million Dollars ($1,000,000) per occurrence. If a general aggregate limit is used,either the general aggregate limit shall apply separately to this contract or the general aggregate limit shall be twice the required occurrence limit. DISTRICT's insurance coverage shall be written on an occurrence basis. CITY shall obtain and maintain Commercial General Liability insurance and Automobile Liability insurance in the amount of One Million Dollars ($1,000,000) per occurrence. If a general aggregate limit is used,either the general aggregate limit shall apply separately to this contract or the general aggregate limit shall be twice the required occurrence limit. CITY's insurance coverage shall be written on an occurrence basis. The requirements of this Section may be satisfied by delivery to the other party of evidence of equivalent insurance coverage provided by membership in a governmental agency self-insured program. 2. Workers' Compensation Insurance: DISTRICT shall be responsible for the Workers' Compensation coverage and care of DISTRICT employees,volunteers and agents,including those employees, volunteers and agents performing any acts at Deer Hollow Farm under this Agreement. CITY shall be responsible for the Workers'Compensation coverage and care of CITY employees,volunteers and agents performing any acts at Deer Hollow Farm under this Agreement. M. Hold Harmless. 1. CITY hereby agrees to indemnify,defend and hold harmless DISTRICT from and against all liability for all claims,suits,damages,injuries,costs,losses and expenses, including reasonable attorneys' fees and court costs, in any manner related to or arising out of the PROGRAM,and/or the operation and/or the use of Deer Hollow Farm under this Agreement to the extent that the matter giving rise to the liability is directly attributable to the negligent or wrongful acts or omissions of CITY's employees or agents or otherwise arises out of matters which,by the terms of this Agreement, are the responsibility of CITY. Page 6 of 11 2. DISTRICT hereby agrees to indemnify,defend and hold harmless CITY from and against all liability for all claims,suits, damages,injuries,costs, losses and expenses,including reasonable attorneys' fees and court costs,in any manner related to or arising out of the PROGRAM,and/or the operation and/or the use of Deer Hollow Farm under this Agreement, to the extent that the matter giving rise to the liability is directly attributable to the negligent or wrongful acts or omissions of DISTRICT's employees or agents or otherwise arises out of matters which,by the terms of this Agreement,are the responsibility of DISTRICT. 3. CITY and DISTRICT agree to cooperate in the event of claims or litigation against either CITY or DISTRICT by a third party. In the event liability arises due to the alleged concurrent negligence of CITY and DISTRICT,or any combination thereof,each party shall contribute costs of any such suits,defense,damages,costs and liability in proportion to its fault as determined under the principles of comparative negligence. N. Applicable Laws and Attorneys' Fees. This Agreement shall be construed and enforced pursuant to the laws of the State of California. Should any legal action be brought by a party for breach of this Agreement or to enforce any provision herein, the prevailing party of such action shall be entitled to reasonable attorneys' fees,court costs and such other costs as may be fixed by the court. Reasonable attorneys' fees of the City Attorney's Office and DISTRICT's General Counsel,if private counsel is not used,shall be based on comparable fees of private attorneys practicing in Santa Clara County. O. Nondiscrimination. DISTRICT shall afford equal employment opportunities for all persons without discrimination because of race,color,religion,sex,sexual orientation,political affiliation,national origin,ancestry,age,marital status,or physical or mental disability. P. Amendment. This Agreement may be amended in writing and signed by both parties. Q. Termination. 1. Any party may,without cause,withdraw unilaterally from this Agreement upon one hundred eighty (180) days written notice to the other parties prior to July 1 of each year of this Agreement. Page 7 of 11 2. Termination of this Agreement will also result in the termination of the right of any CITY employee,agent or sublessee to occupy the DISTRICT-owned residence at Deer Hollow Farm,and all residents must vacate the premises upon termination of this Agreement. Any agreement between CITY and any CITY employee, agent or sublessee for occupation of the DISTRICT-owned residence must include this provision. R. Attachments or Exhibits. Except as expressly referenced herein,no portion of any terms or conditions included in any attachments or exhibits shall be a part of this Agreement,and they shall have no force or effect. If the attachments or exhibits to this Agreement,if any, are inconsistent with this Agreement,this Agreement shall control. S. Entire Agreement. This Agreement contains the entire understanding between the parties with respect to the subject matter herein. There are no representations,agreements or understandings (whether oral or written)between or among the parties relating to the subject matter of this Agreement which are not fully expressed herein. T. Public Records. The parties recognize and acknowledge that each of them is subject to the California Public Records Act,California Government Code Section 6250 and following. Public records are subject to disclosure. U. Waiver. The failure of any party to insist upon a strict performance of any of the terms, conditions and covenants contained herein shall not be deemed a waiver of any rights or remedies that CITY or DISTRICT may have and shall not be deemed a waiver of any subsequent breach or default of the terms,conditions and covenants contained herein. V. Severability. If any one or more of the covenants or agreements or portions thereof provided in this Agreement shall be held by a court of competent jurisdiction in a final judicial action to be void,voidable or unenforceable,such covenant or covenants, such agreement or agreements or such portions thereof shall be null and void and shall be deemed separable from the remaining covenants or agreements or portions thereof and shall in no way affect the validity or enforceability of the remaining portions of this Agreement. W. Captions. The captions in the articles of this Agreement are inserted for convenience purposes only and shall not affect the terms of this Agreement. Page g I X. Notices. 1. Any notice required to be given to DISTRICT shall be deemed to be duly and properly given if mailed to DISTRICT,postage prepaid, addressed to: Midpeninsula Regional Open Space District General Manager 330 Distel Circle Los Altos,CA 94022 or personally delivered to DISTRICT at such address or at such other addresses as DISTRICT may designate in writing to CITY. 2. Any notice required to be given to CITY shall be deemed to be duly and properly given if mailed to CITY,postage prepaid,addressed to: City of Mountain View Community Services Director 201 South Rengstorff Avenue P.O. Box 7540 Mountain View,CA 94039-7540 or personally delivered to CITY at such address or such other addresses as CITY may designate in writing to DISTRICT. Page 9 of 11 i IN WITNESS WHEREOF,this Agreement is executed by CITY and DISTRICT. APPROVED AS TO CONTENT: "CITY": CITY OF MOUNTAIN VIEW, a California Charter City and municipal corporation Community Services Director By: APPROVED AS TO FORM: City Manager City Attorney 'DISTRICT": MIDPENINSULA REGIONAL OPEN SPACE DISTRICT,a public district under the laws of California By: Stephen E. Abbors General Manager By: Susan Schectman General Counsel Attachment: A—Deer Hollow Farm Map Page 10 of 11 I� ATTACHMENT A—DEER HOLLOW FARM MAP Ranco San Antonio Open Space Preserve - Deer Hollow Farm Midpeninsula Regional Open Space District • ,/ w Cdnyo� , m )rail,i Restrooms � d Open Hay Barn Vegtable Garden Sheep Pens White Barn Sheep and Pig Barn \�� Apple Shed Carriage House Garage and Chicken Coop F Chicken Coop Area j Blacksmith Shed Grant House i Pasture Staff Residence Staff Garage \ ' Staff Courtyard y rf 0 !!. . �. i f Quail Garden a f 0 0 25 50 100 150 200 Feet Page 11 of 11 i Midpeninsula Regional • ' Open Space District � 1 R-10-130 Meeting 10-37 December 8, 2010 AGENDA ITEM 9 l AGENDA ITEM j Annual Meeting of and Report to Shareholders of Guadalupe Land Company as Owners of Property Adjacent to the Mount Umunhum Area of Sierra Azul Open Space Preserve (Santa Clara County Assessor's Parcel Numbers 575-11-004, 575-12-001 and 575-12-013); Accept the Annual Report and the Chief Financial Officer's Report to Shareholders of Guadalupe Land Company; and Appoint the Directors of the Guadalupe Land Company v� J BOARD CHAIRMAN'S RECOMMENDATIONS&& 4 QO C�irvMAv�. I 1. Accept the Annual Report and the Chief Financial Officer's Report to Shareholders of Guadalupe Land Company 2. Appoint the Directors of the Guadalupe Land Company as set out in this Report. SUMMARY The Midpeninsula Regional Open Space District(District) is the sole shareholder of Guadalupe Land Company, a private corporation, with a sole asset of a 286.61-acre property. The following annual report provides a history of the District's ownership of the corporation and a financial report covering the operation of the corporation for fiscal years 2010 and 2011. I DISCUSSION (See attached map) At its December 15, 2004 meeting, the District's Board of Directors approved the purchase of the Guadalupe Land Company(GLC), a private corporation, which included its sole asset, a 286.61-acre property, as an addition to Sierra Azul Open Space Preserve(see Report R-04-134). Through this transaction, the District became the sole shareholder of GLC (acting through the District's Board of Directors). The Bylaws of GLC require an annual meeting of the shareholders and an annual report to the shareholders. The purpose of this agenda item is to satisfy these requirements and to obtain approval of the recommended actions by the GLC acting through the District's Board of Directors. R-10-130 Page 2 In 2004, the following initial corporate actions were approved by the Board, on behalf of the District as sole shareholder, and implemented: I A. Amended and Restated Articles of Incorporation of GLC were filed with the California Secretary of State. B. Amended and Restated Bylaws of GLC were adopted. C. Directors and Officers of GLC were appointed as follows: i. President and Chairman of the Board: District General Manager, L. Craig Britton ii. Secretary: District Assistant General Manager, Sally Thielfoldt iii. Chief Financial Officer: District Controller, Mike Foster D. Frank Rimerman was appointed to serve as GLC accountant for preparation of corporate tax returns and filings. E. Commercial General Liability Insurance and Directors and Officers Insurance were obtained through the District's CalJPIA coverage. F. Sally Thielfoldt was appointed as the Agent for Service of Process. Since those initial corporate actions, the GLC has met annually and taken all required corporate maintenance actions, including appointment of Directors and Officers. The current Directors are: Stephen E. Abbors, Chairman of the board; Michael L. Foster; and Gordon Baillie and the current Officers are: Stephen E. Abbors, President; Michael L. Foster, Chief Financial Officer; and Gordon Baillie, Secretary . Fiscal Analysis As part of the District's 2005/2006 Budget, $64 625 was approved as a separate category for opening a GLC bank account for the operation of the Corporation. The bank account was opened with an initial deposit of$44,156, approximately$20,000 less than budgeted because staff was able to secure the necessary insurance through the District's California Joint Powers Insurance AuthorityCa1JPIA . The Tax Collectors Office of the Count of Santa Clara ( ' ) Y cancelled property taxes on the property effective January 5, 2005, the date of the District's purchase of GLC, providing an additional substantial savings of approximately$35,000 annually. At the meeting of December 16, 2009, it was estimated that anticipated expenses for 2010 would be$5,025 (see Report R-09-117). The actual expenses for 2010 were $5,025 leaving an ending bank balance of$17,341.70 (see Attachment A). In 2011, it is estimated that the budget will have a negative balance of approximately$5,658.30 (see Attachment B). The increase of expenses for 2011 is primarily due to the need to hire a corporate tax attorney($6,000) and Member, Appraisal Institute(MAI) appraiser($10,000)to determine the corporate capital gains taxes which would be incurred if the shareholders of the Guadalupe Land Company determined to dissolve it in 2011 or 2012. Corporate capital tax gains taxes are generally calculated by applying a 40%tax rate to the difference between the current value of the property and the property's basis. The basis of the property is $227,000. The GLC R-10-130 Page 3 property is subject to an open space easement conveyed to Peninsula Open Space Trust in September 2008 (see report R-08-92). Because the open space easement protects the property as public open space and prohibits residential development, the current value of the property is reduced significantly compared to the value of the property if it was not subject to the open space easement. The effect of the open space easement is anticipated to result in a potential reduction of capital gains tax liability in the event the corporation were dissolved and the property asset was distributed. Therefore, an additional $6,000 in funds will need to be budgeted as part of the District's FY2011-12 Budget to cover the additional expenditures discussed above and continue to operate the Corporation through the end of 2011 and to assess the capital gains tax liability if the Corporation were to be dissolved. Appointment of Directors and Chairman The day-to-day business of GLC is administered by three Directors. Directors of the GLC should be appointed at the annual meeting of the shareholders. The current directors are Stephen E. Abbors, Chairman of the Board of Directors; Michael L. Foster; and Gordon Baillie. It is recommended that the shareholders appoint the following Directors for 2011: Stephen E. Abbors, Chairman of the Board of Directors Michael L. Foster, Director Michelle Radcliffe, Director The GLC Bylaws authorize the Directors to appoint the GLC Officers. At the last meeting of the GLC, the Directors approved the appointment the following Officers: President and Chairman of the Board: Stephen E. Abbors Chief Financial Officer: Michael L. Foster Secretary and Agent for Service of Process: Michelle Radcliffe License and Management Agreement As part of the original transaction, the Midpeninsula Regional Open Space District entered into a License and Management Agreement with GLC to manage the property as part of Sierra Azul Open Space Preserve, and to enforce the District's rules and regulations. The License Agreement also enabled the District to obtain the necessary corporate insurance through the District's Ca1JPIA coverage. At the meeting of December 12, 2007, the License Agreement was renewed for five additional years, expiring in January 5, 2013. The License Agreement requires GLC to pay an annual management fee of$4,200 for patrol and management of the property. Staff regularly patrols the 286.61-acre property from its deeded access easement through adjacent private property at the end of Reynolds Road. USE AND MANAGEMENT The Preliminary Use and Management Plan adopted at the meeting of December 15, 2004, still remain in effect and unchanged. The Plan states the property will be closed to public use and will be routinely patrolled. R-10-130 Page 4 FISCAL IMPACT See Fiscal Analysis discussion on page 2 of this report. PUBLIC NOTICE Notice was provided pursuant to the Brown Act. No additional notice is necessary. CEQA COMPLIANCE No compliance is required as this action is not a project under CEQA. NEXT STEPS The corporate expenses and budgeting for the continued operation of the Corporation for an additional three years as proposed in this report will be included in the District's FY2010-11 budget. The next annual Shareholders meeting will be scheduled for December 2011. Attachments: 1. 2010 Expenses to Date 2. 2011 Anticipated Expenses 3. Map Prepared by: Michael C. Williams, Real Property Manager Contact Person: Same as above Map Prepared by: Gretchen Laustsen, Open Space Planner I i ICI Guadalupe Land Co.-2010 Expenses to Date Attachment A IJanuary Beginning Bank Balance 22-3-6-6,70 Date Check No. Expenses Deposits Description Bank Balance 4/27/2010 1 1025 1 25.001 1 State of CA-Secretary of State Filing Fee 22,34 70 8/16/20jQ�=l 026, 4,200.001 12010 MROSD Management Fees 18,14 1 JO 8/25/2010 1 1027 800.001 IJuly 2010 to June 2011 Estimated Corp.taxes 17,3411.70 Total Expenses to date: 5,025.00 Ending Bank Balance 11/1012010 17 ,341.70 The Guadalupe Land Co' has no liabilities, and its assets are the cash account listed above and the real property in unincorporated Santa Clara County commonly known as the Guadalupe Land Co. property. I certify that this financial statement was prepared from the books and records of the Corporation. Michael L- Foster, Chief Financial Officer Date: Attachment B - Guadalupe Land Company- 2011 Anticipated Expenses 2011 Est.January 1,2011 Beginning Bank Balance 17,341.70 Est.Expenses Description Bank Balances 4200.00 Management Fees 13,141.70 800.00 Corporate Takes 12,341.70 25.00 CA Filing Fee 13,116.70 10000.00 Appraisal Fee 2,341.70 6000.00 Legal Services -3,658.30 2000.00 Misc -5,658.30 23,025.00 lEnding Bank Balance 12/31/2011 -5,658.30 a ichael L.Foster,C hief Financial Officer Date: i I f 1 � 1 Guadalupe Land Company "Newhagen Meadows" + 286.61 Acres fi 0 d _ O i t. 'Y ry� Access Easement U � X E Q / E m 3 v z rn o� A n T r O a` i c m a E 0 U a c m d n A v A U T C a I E v� c I m Jy a (6 V N 75 Attachment C: Guadalupe Land Company Property Midpeninsula Regional t' Open Space District MROSD Watershed Land e Other Protected Open Space ® Conservation or Agricultural November 2009 a or Park Lands Easement 0 0,125 0,25 05 Miles Midpeninsula Regional • ' Open Space District To: Board of Directors From: Stephen E. Abbors Mt5>AeAj,-,C1-7 Date: December 3, 2010 Re: FYIs SOUTH SKYLINE ASSOCIATION November 17, 2010 Larry Hassett and the Board of Directors Midpeninsula Regional Open Space District, 330 Distel Circle. Los Altos, CA Dear Mr Hassett et al.; The South Skyline Association Board of Directors passed the following resolution on 11 November 2010: Motion: "Whereas many SSA members are adjacent to or surrounded by MROSD land and therefore are restricted in the ability to walk their dogs: SSA board requests that MROSD explain the basis for restricting dog access on trails. SSA board also requests that MROSD open more trails to dog (on leash) access." The South Skyline Association is an association of approximately 1200 households along Skyline Blvd. A significant majority of our membership lives within walking distance of MROSD trail entrances. The nearby preserves range along Skyline Blvd from Bear Creek Redwoods on the South to La Honda Creek on the North. At present, of all the nearby preserves, only Windy Hill, Long Ridge and Coal Creek have access for dogs on leash. At Windy Hill, dog access trails are about '/2 the total; at Long Ridge, 1.4 miles with a permit required and at Coal Creek all of the trails. Very few of our members live within walking distance of dog access trails. We are all concerned about our carbon footprint but must get in our cars to drive to dog accessible trails,while we live adjacent to many miles of trails. Perhaps there's a way for local residents to access the trails within walking distance of their homes by special permit. In my own case I drive my dog 1.0 miles to St Joseph's Hill and Sierra Azul so we can enjoy the 5 — 12 mile walks those preserves provide. Long Ridge is 8 miles away but the one short trail would be of very limited interest to my dog. As your preserve plans are created or revised, we strongly urge you to increase the number and length of dog access trails, especially in the vicinity of residences. Sinrely Yo s, '� Fred Glover, President South Skyline Association http://www.5�lu_thskyline.orL;/About.htni-1 Route 2, Box 400 - La Honda, CA 94020 i i GENERAL MANAGER Stephen E.Abbors Regional 0penSpace j Midpeninsula Regional Open Space District BOARD OF DIRECTORS Pete Siemens Mary Davey Jed Cyr Curt Riffle Nonette Hanko November 17, 2010 Larry Hassett Cebly Harris Congressman Mike Honda 1713 Longworth House Office Building District of Columbia 20515-0515 Re: Fiscal Year 2010 Appropriations for the former Almaden Air Force Station Dear Congressman Honda: Thank you very much for initiating the letter to Chairmen Inouye and Dicks and Ranking Members Cochran and Young requesting their support for retaining the $3 million approved by the House Appropriations Subcommittee on Defense for the cleanup of Mt. Umunhum. We greatly appreciate your strong, consistent support for this important regional project and hope that the House-recommended funding level to complete the remaining remediation work at the site can be maintained. If you need any additional information regarding the cleanup and reuse of former Almaden Air Force Base, please do not hesitate to let me know. Sincerely, Steph E. Abbors General Manager 330 Distel Circle Los Altos,CA 94022 P 650.691.1200 ( F 65o.69i o485 www.openspace.org GENERAL MANAGER Stephen E Abhors Regional '..... OpenSpace Mldpeninsula Regional Open Space District 60ARD OF DIRECTORS Pete Siemens Mary Davey Jed Cyr Curt Riffle Nonette Hanko November 17, 2010 Larry Hassett Cecily Harris Senator Barbara Boxer 112 Hart Senate Office Building District of Columbia 20515-0515 Re: Fiscal Year 2010 Appropriations for the former Almaden Air Force Station Dear Senator Boxer: Thank you very much for signing the letter to Chairmen Inouye and Dicks and Ranking Members Cochran and Young requesting their support for retaining the $3 million approved b the House Appropriations Subcommittee on Defense for the cleanup of Mt. PP Yp Umunhum. We greatly appreciate your strong, consistent support for this important regional project and hope that the House-recommended funding level to complete the remaining remediation work at the site can be maintained. If you need any additional information regarding the cleanup and reuse of former Almaden Air Force Base lease do not hesitate g g p , P to let me know. Sincerely, Y, � d Stephen E. Abbors General Manager 330 Distel Circle Los Altos,CA 94022 0 65o 691.1200 r 65o 691.0485 www openspace org � GENERAL MANAGER Stephen E Abhors Regional 0 ens ace I mid peninsula Regional Open Space District BOARD OF DIRECTORS Pete Siemens Mary Davey Jed Cyr Curt Riffle Nonette Hanko November 17, 2010 Larry Hassett Cecily Harris Senator Dianne Feinstein 331 Hart Senate Office Building District of Columbia 20515-0515 Re: Fiscal Year 2010 Appropriations for the former Almaden Air Force Station Dear Senator Feinstein: Thank you very much for signing the letter to Chairmen Inouye and Dicks and Ranking Members Cochran and Young requesting their support for retaining the $3 million approved by the House Appropriations Subcommittee on Defense for the cleanup of Mt. Umunhum. i i We greatly appreciate your strong, consistent support for this important regional project and hope that the House-recommended funding level to complete the remaining remediation work at the site can be maintained. If you need any additional information regarding the cleanup and reuse of former Almaden Air Force Base, please do not hesitate to let me know. Sincerely, Stephen E. Abbors I General Manager 330 Distel Circle Los Altos,CA 94022 r 6SO.691.1200 r 650.691.0485 I www openspace.org GENERAL MANAGER Stephen E Abhors Regional 0penSpace ( Midpeninsula Regional Open Space District BOARD OF DIRECTORS Pete Siemens Mary Davey Jed Cyr Curt Riffle Nonette Hanko November 17, 2010 Larry Hassett Cecily Harris Congresswoman Zoe Lofgren 102 Cannon House Office Building District of Columbia 20515-0515 Re: Fiscal Year 2010 Appropriations for the former Almaden Air Force Station Dear Congresswoman Lofgren: Thank you very much for signing the letter to Chairmen Inouye and Dicks and Ranking Members Cochran and Young requesting their support for retaining the $3 million approved by the House Appropriations Subcommittee on Defense for the cleanup of Mt. Umunhum. We greatly appreciate your strong, consistent support for this important regional project and hope that the House-recommended funding level to complete the remaining remediation work at the site can be maintained. If you need any additional information regarding the cleanup and reuse of former Almaden Air Force Base, please do not hesitate to let me know. Sincerely, Steph n E. Abbors General Manager j 330 Distel Circle Los Altos,CA 94022 j r 6So 691,1200 r 6So 6910485 www openspace org aInte rated Resource Planningand Management Program QuarterlySummary 1"&2 Quarter,April through September 2010 Integrated Resource Planning and Management Program Quarterly Summary: April—September 2010 Resource Planning and Management Department Progress Project/Description Cultural and Historic Resources Alma College Conditions Assessment Planning Consultants prepared and submitted draft Phase I Conditions Assessment. Mt Um/Almaden AFS Historic Assessment Planning Consultants prepared and submitted draft Phase I Conditions Assessment. Ecological Restoration Grading and erosion control of final phase Skyline Ridge Tree Farm Restoration Operations completed; planting will continue through fall 2010. Native Grass Operations Collected meadow barley seed from Russian Public Affairs Ridge for future restoration projects. Education/Interpretation Tracking Class Public Affairs Assisted POST with tracking class for docents Operations at Cloverdale. Invasive Plant Training Operations Taught at California Invasive Plant Council workshop. Wildflower Training Operations Annual spring wildflower training provided at Rancho San Antonio for field staff. Operations Provided training on working safely around P g g Y Livestock Safety Planning livestock for field and Planning staff. Environmental Remediation Operations Conducted rare plant surveys. Contracted Mt Umunhum/Almaden AFS Remediation Planning with CEQA/NEPA consultant to prepare Public Affairs environmental documents for federally funded cleanup. Began site planning process. I Trained tenant and District field staff on Driscoll Ranch Remediation Planning constraints for work on site in conformance with site Soil Management Plan. Mindego Ranch Landfill Removal Planning Submitted Constraints Evaluation Report to previous property owner for review. Completed evaluation of potential erosional mercury sites on District lands in response to Guadalupe River Watershed Mercury Total Technical Report Requirement from Water Maximum Daily Load(TMDL) Planning Board. Completed and submitted Coordinated Monitoring Program with other responsible parties in response to Water Board re uirement. Page 1 of 5 Integrated Resource Planning and Management Program Quarterly Summary 1"&2"d Quarter,April through September 2010 Rare,Threatened and Endangered Species Management Operations Submitted grant application for boardwalk, Alpine Pond Long Term Management Plan Planning trail and educational facilities, and restoration Public Affairs of native aquatic wildlife. Selected contractor for construction of pond repair project. Received$83,000 in grant Driscoll Pond DR06 Repair Project Planning funding from the National Fish and Wildlife Foundation 5-Star Grant Program and the State Habitat Conservation Fund. Resources Inventor Driscoll Ponds Monitoring Operations Continued monitoring at Driscoll Ranch Planning ponds. Resource Management Grants Planning Met with LAFPAC to review proposed changes to grant program. Hawthorne Property Operations Conducted preliminary biological survey of Hawthorne property. Mt.Um Biological Surveys Operations Conducted surveys of Mt.Um and Mt. Thayer Planning sites. Resource Program Planning and Poticy Development Regional Water Quality Control Board RWQCB Maintenance 5-Year Permit Planning approved MOU for 8-year permit with District on June 9,2010. Worked with CalFire and Lexington Hills Community Wildfire Protection Program to Wildland Fire Defensible Space Program Planning install defensible space clearing along Soda Springs Road in Sierra Azul OSP. Made presentation to Jasper Ridge Coordinating Council on District's fire program. Consultant selected to compile Policy document revisions into single document for Resource Management Policies Planning staff review for future workshop with Board of Directors. Page 2 of 5 i Integrated Resource Planning and Management Program Quarterly Summary 1 s`&2°d Quarter,April through September 2010 Vegetation Management Retreated selected oaks with fungicide for protection from Sudden Oak Death at Rancho San Antonio, El Corte de Madera and Los Trancos. California Conservation Corps removed additional bay trees near specimen oaks at Russian Ridge; and treated bay stump sprouts in Monte Bello&Los Trancos. Received funding Of$33,750 from USDA Forest Service for bay thinning and fungicide treatment to limit the spread of Sudden Oak Sudden Oak Death Operations Death to canyon live oaks; canyon live oaks experimentally inoculated in Skyline Ridge preserve and are being monitoring for symptoms every few weeks. Annual SOD training provided to field staff. Made presentation to California Oak Mortality Task Force 2010 meeting on MROSD's SOD management program. Applied for grant funds through California Conservation Corps to remove additional bays around specimen oaks in multiple Skyline preserves. Burned,mowed, pulled, and sprayed bull thistle,broom,distaff thistle, gorse,Harding grass, Italian thistle,milk thistle,purple starthistle, slender false brome, stinkwort, Operations teasel,thistles, and yellow starthistle at Bear Invasive Plant Control Public Affairs Creek Redwoods,Coal Creek, El Corte de Madera, El Serena,Fremont Older, La Honda, Long Ridge, Los Trancos,Monte Bello,Picchetti, Pulgas, Purisima Creek, Rancho San Antonio,Russian Ridge, Saratoga Gap, Sierra Azul, Skyline Ridge, Thornewood,and Windy Hill. Approximately 5000 hairy weevils released at Fremont Older,Monte Bello, Rancho San Biocontrol of Yellow Starthistle Operations Antonio,Russian Ridge, St.Joseph's Hill, and Skyline Ridge to control seed production of ellow starthistle. To date in 2010, coordinated with 55 participants to control 67 acres of slender false brome on private property. Treated slender false brome on Thornewood, El Corte de Madera, La Honda and Purisima Creek Slender False Brome Operations Redwoods. Conducted educational outreach Public Affairs to Woodside Environmental Fair and Woodside Open Space Committee. Provided information to Swanton Ranch. Training provided to Skyline field staff. Grant application submitted to fund control along Thornewood streams. Page 3 of 5 Integrated Resource Planning and Management Program Quarterly Summary I"&2"d Quarter,April through September 2010 Vegetation Management cont. Managers continue to meet with neighbors to Eucalyptus Removal at Pulgas Operations discuss options for providing shade at Pulgas Planning as eucalyptus trees are removed. Additional native plants installed at parking lot. Training burn completed at Rancho de Guadalupe. Initial preparation work conducted for other training and prescribed Prescribed Burns Operations burns until these cancelled for 2010 during consideration of environmental analysis. Monitoring of Russian Ridge burn site continues. Responded to numerous public records re uests. Operations Consultant hired, site toured,plan under Lobitas Agriculture Production Plan Planning preparation, and expected to go to Board for Real Property approval in late winter. Grazing plan completed; presented to Farm Purisima-to-the-Sea Properties Operations Bureau; CEQA document prepared,circulated Grazing Management Plan Planning and no comments received. Lease revised Real Property and expected to go to Board for approval in winter 2010. Drilling for well unsuccessful and work Tunitas Well Operations stopped. Staff reviewing other options for supplemental water with grazing tenant. Water Quality Protection Big Dipper Ranch Road Removal—DFG Fisheries Awaiting determination from USFWSPlanning regarding Biological Opinion and Restoration Grant requirements for project. i Rogue Valley Pond Planning Completed hydrologic assessment of pond at Rancho San Antonio OSP. Reviewed proposed flood control project and Permanente Creek Flood Control Project Planning conducted site meeting with Santa Clara Valley Water District. Contractor completed geotechnical investigation of impoundment. Staff Schilling Lake Planning developed recommended management actions for presentation to Use and Management Committee. El Corte de Madera Creek OSP Watershed Planning Completed erosion control and revegetation Protection Program Operations projects. CEQA review completed. New trail White Oaks Trail Rehabilitation Operations construction completed and to be opened after Planning first winter. Old trail to be removed next spring. Developed and submitted grant funding for Thornewood OSP Proposition 50 Grant Planning American Recovery and Reinvestment Act. Construction postponed until 2010. Page 4 of 5 i i I Integrated Resource Planning and Management Program Quarterly Summary I"&2nd Quarter,April through September 2010 Wildlife Management Bluebird boxes Operations Bluebird boxes monitored during Public Affairs spring/summer nesting season. Operations Eagle Scout installed 3 raptor poles at Raptor Poles Public Affairs Horseshoe Lake to control rodent burrows in dam without use of harmful pesticides. Working with California Department of Fish and Game and neighbors to assess status and Sick Bobcats Operations responses to mange-ridden bobcats at Rancho San Antonio. Research found genetic distinctions between giant salamanders in District preserves and north of San Francisco Bay. Giant Giant Salamander Research Operations salamanders in Sierra Azul region also showed some anomalies and further study is under consideration. Sonoma State researchers submitted report and made presentation to Board. Currently working with researchers to develop protocols for preventing the Stanford Study on Argentine Ants Operations introduction of Argentine ants with nursery plants during restoration work. Agreement will be amended accordingly. Breeding surveys for newts in Stevens Creek Newt Surveys Operations watershed. Owls at Lobitas Operations Monitored displaced barn owls at Lobitas and Real Property rovided owl box. Miscellaneous New staff hired in Operations Department: New Resource Management Staff Operations • Joel Silverman,Resource Specialist I • Janine Bird,Natural Resources Intern i S:\Resource Management\Quarterly&Annual RM Reports to Board\2010 quarterly reports\Resource Management Quarterly Summary_QI Q2_2010_2011.doc Page 5 of 5 Mid0eDiOSUlaR2giOn6l � Open Space District CLOSING MEMORANDUM To: Stephen B. &Nmo,General Manager /Mc [J `~ From: Michao|C. Williams, Kou| Property Manager Date: November 3O. 20|0 � Subject: Bergman Property Addition, Russia Ridge Open Space Preserve Escrow closed for the Subject transaction on November 29` 2O|U and title tu and possession ofthis 14.25 acre parcel passed to the District. I am not aware of any use and management concerns that were not addressed in the staff report to the Board. In accordance with the Public Notification Policy, neighbors to the properly were notified of this purchase. As there were no comments made by any of the neighbors or members of the public that might require amendments, close of escrow marks the final adoption of the Preliminary Use and Management Plan, approved by tile Board of Directors at its meeting of October 27, 201O� The following chart presents dedication and acquisition details for this property: Preserve Ownership Status- Board Approval Date& DEDICATION&ACQUISITION INFORMATION Resolution Number or & County Grantor Acres (Fee,Easement,Lease, General Manager Approval Area & Mgmt Agreement) Date Russian Ridge San Mateo Bergman 14.25 Fee October 27,2010 N/Igmt.Status: Dedication Date Closing Date (Open,Closed,CMU, & Purchase Price CIS Code or Other) Status(Intended or Type Note 8-50,000 Mise.Notes: 1. Promissory Note Unsecured note in the amount of$850,000,paid in quarterly interest payments over live years tax free interest rate of 4%per annum. Interest payments will total$170,000 over five years, 2. Rental Residences The District is entering into its standard month to month rental agreements with tile existing tenants or tile Main House compound,Old House and Granny's House � � | � cc: Board ofDirectors Administration xoummio8 Structures Insurance Value:Main House Compound D|V0,000.Old Uoou$uo,0oO&Granny's louse$50,080 0pcnuivos&Hdd0dices Planning O|SCvurdioum, Public xOfaim I-cgu| Structures Insurance Value: Main House oompvuo0$\oo.mm.Old House$j0.o0n&Granny's l|oxx,$50.0n8 | / MidOgOiO5ula &egiODal � Open Space District CLOSING MEMORANDUM To: Stephen II. Abhors, General Manager t*r From: Michael Reeves, Real Property Specialist C)utc: November 24, 2Ol0 � Subject: Holmes Property Addition, Bear Creek Redwoods Open Space Preserve Escrow closed for the subject transaction oil November 18, 2010 and title to and possession of this 86- acreparcc| pumacdtotheDiotricL lum not aware of any use and management concerns that were not addressed inthe staff report tothe | Board. In accordance with the Public Notification Policy, neighbors totile property were notified of this � purchase. As there were no comments made by any of the neighbors or members of the public that might require amendments, close of escrow marks the final adoption of the Preliminary Use and Management � Plan, approved by tile Board o[Directors a1 its meeting n[November |0' 20l0. | � � � Tile following chat-t presents dedication and acquisition details for this property: Preserve Ownership Status: Board Approval Date& & County Grantor Acres (Fee,Easement,Lease, Resolution Number or Area & Mgmt Agreement) General Manager Approval Date Holmes 86 Fee DEDICATION&ACQUISITION INFORMATIONBear Creek Santa Clara November 10,2010 Redwoods 544-50-009 Resolution No. 10-42 Dedication Date Closing Date (Open,Closed,CMU, Status(intended or Purchase Price GIS Code or Other) Withheld) Type Misc.Notes: 1. Field office to replace existing gate at Summit Road entrance with District gate. 2. Planning Department to integrate the property into the draft Master Plan for the Sierra Azul and Bear Creek Redwoods Open Space Preserves. � � � � � � cc Board o[Directors � Administration Accounting Operations 6L Field Off ices Planning G1SCoo,0inato, public Affairs I,cDu| i I ` `���i Regional Open Space ---------- MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ATTACHMENT 12 MEMORANDUM OCTOBER 15,2010 To: Board of Directors FROM: M. Foster, Controller SUBJECT: Mid-Year Financial Review CONTROLLER'S REPORT Attached are unaudited financial statements for the five months ended August 31, 2010. Exhibit A contains the District's August 31 balance sheet compared to our audited position on March3l, Our cash balance was down by only $0.7 million as the District purchased just $0.8 million of new land during this period. The land acquisitions are listed in Exhibit E. No new debt was issued during the period and the principal amount of outstanding debt was reduced by $3.3 million. Exhibit B shows our five-month revenues compared to the same period a year ago and to the twelve month budget. Based on the final assessed valuation reports from the two county assessors, received in July, fiscal 2011 tax revenue is now expected to total approximately $27.5 million, or some $338,000 (1.2%) below budget. This would represent a 0.3% reduction from fiscal 2010 tax revenue. Allof the projected budget shortfall is in the Santa Clara County portion of the District, due to larger than expected negative reassessments in residential and business personal property. Grant income was been very low in this period, though we expect reimbursements related to the Mt. Umunhum project to begin flowing soon. The budget for development grants included $226,000 related to the Hawthorn Trust project, which is likely to be delayed into fiscal 2012. Receipt of the budgeted $2.5 million of acquisition grant income is dependent on closing specific land purchases. Interest, rental and other income appears to be on track. Exhibits C and D review five-month operational and development spending against the twelve month budget (C) and compared to the same period last year(D). The District spent 32% of its twelve-month administrative, operations, and development budget during the first five months, exactly the same percentage after five months last year. If all costs were on budget and linear over the year, 42% of the annual budget would have been spent by the end of five months. By department, the five month spending (excluding land purchase and debt service) versus the Mid-Year Financial Review October 15, 2010 Page 2 twelve month budget was Public Affairs 37%, Administration 36%, Operations 36%, Real Property 22%, and Planning 22%. Excluding spending on the radio project, Operations department spending was at 40%. By type of expense, Salaries and Benefits ran at 41% of annual budget, Services & Supplies 34% and Fixed Assets (excluding land) 6%. Salary and benefit expense represented 74% of total District non-land spending, the same as last year. As shown in Exhibit D, administration, operations and development spending was up 10% from last year's five month spending level. Salaries and Benefits increased by 10%and Services & Supplies expense grew by 5%. Non-land fixed asset spending increased by 54% and capitalized land acquisition support costs were down by 73%. Salary expense increased by 7% while benefit costs grew by 18%. Total benefits represented 44% of total salaries—up four percentage points from the prior year period. The major categories of benefit costs each increased faster than salaries—retirement costs up 22%, workers' compensation up 17% and group insurance up 9%. The outlook for District property tax revenue growth in fiscal 2012 remains poor, but perhaps improving. The index used to compute California consumer price inflation shows a 0.6% increase between October 2009 and August 2010. If the measurement at the end of October remains in the 0.5%-1.0% range, then county assessors will increase all property valuations by that percentage. Also, monthly updates from the county assessors indicate more positive trends, within District boundaries, than at this time last year. On the other hand, tax subvention revenue is at historic lows. The net conclusion is that it is likely that fiscal 2012 tax revenue growth will be in the 0.8%to 1.5% range. Clearly, the 10% slope in non-land spending growth, if continued, is not sustainable. Given the trend in benefit costs, the fiscal 2012 budget is likely to be very challenging. As shown in the latest Monthly Investment and Security Transaction Report, the District held $19.0 million in its county and state investment fund accounts as of September 30, 2010. This should be adequate to cover anticipated land purchases over the next 6-12 months. However, given the favorable interest rate environment, we are preparing documentation for a proposed January 2011 sale of approximately $54 million of 2011 Lease Revenue Bonds, with the objectives of[1] generating $20 million of immediate new cash to fund land purchases and other capital spending over the next three years and [2] refinancing our$36 million of 1999 Revenue Bonds in order to achieve a significant present value saving and improve the cash flow in the 2020 decade by some $12 million. Overall, the financial results of the first five months indicate revenues and expenditures are consistent with the District's long-term financial plans. Prepared by: Michael Foster, Controller Contact person: Same as above Exhibit A MIDPENINSULA REGIONAL OPEN SPACE DISTRICT March 31 and August 31, 2010 ($Thousands) August 31, 2010 March 31, 2010 (Unaudited) (Audited) Cash and Investments 21,644.6 22,381.3 Receivables 1,281.6 9,154.9 Land, at Cost 336,638.6 335,785.6 Equipment 3,695.4 3,689.9 17 790.0 18 , Structures an d Improvements , TOTAL ASSETS 381,404.5 388,801.7 Accounts Payable 314.8 743.3 Accrued Liabilities 222.7 461.7 Land Contract Debt 1,648.0 1,654.7 Public Notes Payable _____ --------------______________ 125,258.5_ TOTAL LIABILITIES 124,159 0 - 128,118 2 TOTAL EQUITY _______________ 257,245.5 ---------------260,683.5 I EXHIBIT B Midpeninsula Regional Open Space District Five Month Revenue Versus Prior Year (Unaudited) 5 Months ended August 31, 2011 2010 Property Taxes $3,813,561 $3,688,600 Tax Subventions 140,897 249,000 Interest Income 121,000 270,000 Grant Income 8,745 113,037 Property Management 318,725 297,429 Gifts of Land 0 250,000 Other 86,163 93,685 -------------------- ------------ TOTAL RECEIPTS 4,489,091 4,961,751 Five Month Revenue Versus Twelve Month Budget 2011 2011 Twelve Month Five Month Budget Receipts % Received Property Taxes $27,346,000 $3,813,561 14 Tax Subventions 519,000 140,897 27 Interest Income 330,000 121,000 37 Acquisition Grant Income 2,500,000 0 0 Development Grants 546,000 8,744 2 Property Management 928,000 318,725 34 Gifts of Land 0 0 0 Other 235,000 86,163 37 TOTALS $32,404,000 $4,489,091 14 i Exhibit C MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Five Month Operating Versus Twelve Month Budget April - August, 2010 ($Thousands) Twelve Month Five Month % Budget _4 ____ Spending -__Spe_n_ Salaries 7,995t ---------- __-_-_3,136.0 39 Benefits 3,097.2 1,382.6 45 Salaries and Benefits 11,092.6 4,518.6 41 Other Contract Services/Outside Services 1,113.3 198.9 18 i 338.5 138.8 41 ' Vehicle Expense Private & District p Outside Maintenance Service 656.4 222.2 34 Acquisition Expense (Inc. Legal) 776.0 53.9 7 Structures & Imp rovements 2,140.3 289.6 14 Printing & Duplicating 34.0 11.0 32 Rent, Leases & Management Agreements 176.2 54.4 31 Train,Conference, Personnel Development 99.4 30.7 31 Equipment & Vehicles 1,740.0 111.4 6 Insurance 230.8 228.7 99 Utilities 128.9 52.5 41 Postage & Office Supplies 74.5 22.9 31 Communications (Publications & Projects) 114.4 26.4 23 Library & Subscriptions 10.8 3.1 29 Computer p m ter Expense 34.1 18.8 55 Field Supplies, Taxes, Permits & Licenses 210.2 81.2 39 Maintenance & Repair - Equipment 32.3 12.2 38 Volunteer Programs 28.8 14.3 50 Other Non- Land 205.6 15.7 8 Total (Non-Land) 19,237.1 6,105.3 32 Debt Service 8,078.1 5,677.9 70 Land Acquired 15,000.0 835.0 6 Total 42,315.2 12,618.2 30 Exhibit D ($Thousands) Five Month Operating versus Five Months Previous Year Five Months Ended August 31 2010 2009 % Increase Salaries 3,136.0 2,925.5 7 Benefits 1,382.6 1,171.9 18 Salaries and Benefits 4,518.6 4,097.4 10 Other Contract Services/Outside Services 198.9 -1 245.0 9 Private & District Vehicle Expense 138.8 119.0 17 Outside Maintenance Service 222.2 157.3 41 Acquisition Expense (Includes Legal) 53.9 69.1 -22 Structures p & Improvements 289.6 148.0 96 Printing p in & Duplicating 11.0 7.2 53 t Rents, Leases & Management Agreements 54.4 44.8 21 Train, Conference, Personnel Development 30.7 33.1 -7 Equipment & Vehicles 111.4 85.0 31 Insurance 228. 7 230.0 -1 Utilities 52.5 52.7 0 Postage & Office Supplies 23.0 24.8 -7 Communications-Publications & Projects 26.4 19.6 35 Library Subscriptions 3.1 2.8 11 Computer Expense 18.8 20.0 -6 Field Supplies, Taxes, Permits & Licenses 81.2 99.5 -18 Maintenance & Repair - Equipment 12.2 8.7 40 Volunteer Programs 14.3 6.3 127 Other Non-Land _______ 15.6 68.8 -77 Total (Non-Land) 6,105.3 5,539 1 10 Debt Service 5,677.9 5,343.5 6 Land Acquired 835.0 8,625.0 -90 Total 12,618.2 19,507.E -35 Exhibit E Land Acquired April 1 to August 30, 2010 Seller - Amount Chen Property $800,000 Powel Deposit 10,000 Holmes Deposit 5,000 Slaght Deposit 10,000 Bergman Deposit 10,000 Total $835,000 ' IMidpeninsula Regional Open Space District To: Board of Directors From: Stephen E. Abbors D� ate: December 8, 2010 Re: Late FYIs it 4 t yM For Immediate Release k Date: December 6, 2010 Contacts: County Parks: Tamara Clark-Shear 408.355.2215 MROSD: Leigh Ann Gessner 650.691.1200 x566 New management agreement for Ranch San Antonio County Park includes financial support for Deer Hollow Farm Santa Clara County, California [December 6, 20101 —Santa Clara County Parks and the Midpeninsula Regional Open Space District have come to a new five-year agreement on the management of Rancho San Antonio County Park near Los Altos that will also benefit Deer Hollow Farm. Roughly 500,000 local residents and school children annually visit the 165-acre County Park which serves as a gateway to the District-owned 3,800-acre Rancho San Antonio Open Space Preserve. The park and preserve are provided free of charge through an ongoing cooperative effort between the two public agencies. "This is a great deal for everyone, especially the public. And our five-year commitment to Deer Hollow should help deliver some much needed financial stability," said County Supervisor Liz Kniss, whose district encompasses Rancho San Antonio County Park. Under the new five-year agreement approved by both agencies in late November,the Open Space District w111 continue to manage the 165-acreRancho San Antonio County Park aswelladditional 120 acre s In w r v 4 of County land known as the Diocese Property. Each agency will contribute an average of$2 8,597 per year over a five-year period with the County paying an additional $50,000 per year for the continued support of Deer Hollow Farm, an educational and historic working farm located within the Rancho San Antonio Open Space Preserve. "The new agreement allows the public to enjoy the same level of service, and most importantly, it continues to provide local children an opportunity to visit Deer Hollow Farm and learn, at an early age, about their local history, the natural environment, and the source their food," said District General Manager Steve Abbors. The Open Space District originally took over management of Rancho San Antonio County Park in 2000 under a ten-year agreement with County Parks. In exchange, Santa Clara County paid the District $1,500,000 for new land acquisition and support of Deer Hollow Farm. County Parks and the Open Space District have a strong partnership, but provide somewhat different outdoor experiences to the public. County Parks tend to provide more park infrastructure needed to support a full spectrum of regional parks and trails, spanning wildland to urban park experiences. The Open Space District's preserves provide minimal infrastructure needed to allow low-intensity, environmentally-sensitive public enjoyment of nature in wildland settings. Created by voters in 1972,the Midpeninsula Regional Open Space District is a California Special District managing over 58,000 acres of open space.The District's mission is to acquire and preserve a regional greenbelt of open space land in perpetuity,protect and restore the natural environment,and provide opportunities for ecologically sensitive public enjoyment and education.www.openspace.org. The County of Santa Clara Parks and Recreation Department was formed in 1956.Since 1972,the voter approved Park Charter Fund has supported County acquisition,development,and operation of the County's 46,000-acre park system comprised of 29 planned parks. The County's diverse system of regional parks,trails,and open spaces connects people with the natural environment,offers visitor experiences that renew the human spirit,and balances recreation opportunities with resource protection.www.parkhere.org te,rnd RANCHO SAN ANTONIOCounty Park and Open Space Preserve a. !r, r rnsta a in MA, t�4'enJ / 1; *Service road for bicyclists -1 a g �-' Water Tank Deer i and service vehicles only, +o, (Rsl o)Vchirlc D .��•+Y Meadow Pedestrians use Lower _.� �d• Mor Lower Trail ; Meadow Trail. d J�. Meadow =--- ® Trail* .�` Only authorized 0.5 /*14ry vehicles beyond ® t 3 J n' this point. Lyncsrrian Pedh" (RS06) \0.6 (POnmit 0.3`,; �9 0.3 A 280 g {• �o�o A�f 1 �� 0 — 0.3 Rrirryni, /Far... •. •i; ® Deer BrPiui, _=f,M r Water Hollow Farm ��y t f so3) 0.2`s Tank Drinking waa•r 37°19.96'N, ® •1 1 0.5 �'•r ® 122°6.01'W i `e C°y -�ral1 0.2 Note: \ ��y`—`• -� Bicycles are not allowed IRSIM' 600 P ` Rancho "ni0 Ar"''(a Iwest of Deer Hollow Farm. �} 0.7 7-1 . San Antonio �. I } pc�F� 'aon rRsoa)0-0County Park u.. / l 0' _ MWaferTank 1' rrar� `•`-"" 4'•'`• ``' Hammond-Snyder n," waa•r tr ugh .. tutor 1.6 Loop Trail 0.'I v�'V 1s a�+Qo Mora - Lower 0•5 1 "Y,.r ! Meadow only authorized NwrUas PrnYrred 8 !q, / Trail' aeh"les beyond nr� 6 '7 10• I ,+01 nL�l0 Air4ah Staging YSU©�t�11r gtn'ii/"n Hai/ y_IR5061 t,0.6 '�yl `\ � this pmnt. Rancho San Antonio County ,1102 w ' IPamN �; �`•\ \ Park is managed by Q ont l \ \ / the Midpeninsula Regional Trnnrs C,un. a���` ,�• Ty, Open Space District,as a result of ate r an Operations and Management 0. Deem e•�'.•, i;= � � a*-o � t Agreement with the r„in<amr,•r _ � ,. 10 Hollow farmy 1 ��yy 3 ;� ®'005 `0 ` —«'•..e P ct�e t 2 and Recreati n DeSanta Clara partment. --� y Parks ta7 f`• Y D P ED 0.7 R-m<hn San,ntnnm ,tee - ,_ \J Anza county Park i ma `t ^ (a!1 Q'' nnllQ A majority of the County Park's facilities,including TIld \ �1 r► o paved paths,parking,and wheelchair accessible restrooms, Rwn (' op meet(hose standards established by the Americans with Other Pubic Lands `•�' etm f•s .�•—- - Rancho '4 .; Disabilities Act.For more information,refer to the San Antonio may ntadrone U. County Park Area section of this trail brochure. m County Park Nn Pulsli.Eniry Hammond-Snyder p 11.111 t .t' 1_1 Loop Trail T Hiking Oily -- f 0 -_ J < c Hiking,Equesman CUPERTINO Hiking,$icy,ling HikiriR�ng. 141on 00W Midpeninsula Regional _ Open Space District prig,are i*M allnwwl + + SANTA C[ARA on this prexrvr COUNTY PARRS Mid peninsula Regional • ' Open Space District CLOSING MEMORANDUM To: Stephen E. Abbors, General Manager ,,l ( L,J From: Michael C. Williams, Real Property Manager Date: November 30, 2010 Subject: Bergman Property Addition, Russia Ridge Open Space Preserve Escrow closed for the subject transaction on November 29, 2010 and title to and possession of this 14.25 acre parcel passed to the District. 1 am not aware of any use and management concerns that were not addressed in the staff report to the Board. In accordance with the Public Notification Policy, neighbors to the property were notified of this purchase. As there were no comments made by any of the neighbors or members of the public that might require amendments,close of escrow marks the final adoption of the Preliminary Use and Management Plan,approved by the Board of Directors at its meeting of October 27, 2010. The following chart presents dedication and acquisition details for this property: DEDICATION&ACQUISITION INFORMATION Preserve Ownership Status: Board Approval Date& & County Grantor Acres (Fee,Easement,Lease, Resolution Number or Area & Mgmt Agreement) General Manager Approval A.P.N. Date Russian Ridge San Mateo Bergman 14.25 Fee October 27,2010 080-330-080 10-34 Mgmt.Status: Dedication Date Closing Date (Open,Closed,CN4U, & Purchase Price GIS Code or Other) Status(Intended or Type Withheld) YP November 29,2010 Closed Withheld Cash 850,000 1732 Note 850,000 1,700,000 Misc.Notes: 1. Promissory Note Unsecured note in the amount of$850,000,paid in quarterly interest payments over five years tax free interest rate of4%per annum. Interest payments will total$170,000 over five years. 2. Rental Residences The District is entering into its standard month to month rental agreements with the existing tenants of the Main House compound,Old House and Granny's House cc: Board of Directors Administration Accounting Structures Insurance Value: Main House compound$100,000,Old House$50,000&Granny's 1 louse$50,000 Operations&Field Offices Planning GIS Coordinator Public Affairs Legal Strictures Insurance Value: Main House Compound$100,000,Old House$50,000&Granny's I louse$50,000 KAidDeOiOSUla Regional � Open Space District CLOSING MEMORANDUM To: Stephen B. Abboc . General Manager � Pnunn: Michael Reeves, Real Property Specialist Date: November 24` 2O|O Subject: Uo|noea Property Addition, Bear Creek Redwoods Open Space Poruon/e Escrow closed for the subject transaction on November |0, 2O|8 and title to and possession uf this 06- uorcparcel passed to the District. I am not aware of any use and management concerns that were not addressed in the staff report to the Board. In accordance with tile Public Notification Policy, neighbors to the property were notified of this purchase. As there were no comments made by any of the neighbors or members of the public that might � require amendments, close of escrow marks the final adoption of tile Preliminary Use and Management � Plan, approved bv the Board o[Directors u1 its meeting oy November lO, 20lU. The 0a||ovviog chart presents dedication and acquisition details for this property: � DEDICATION&ACQUISITION INFORMATION � & County Grantor Acres (Fee,Easement,Lease, or Board Approval Date& Area & Mgmt Agreement) General Manager A.P.N. Approval Date � Bear Creek Santa Clara� Redwoods � � � � � � � � | � Mgmt.Status: Dedication Date Closing Date (Open,Closed,CMIJ, & Purchase Price GIS Code or Other) Status(Intended or Type Misc.Notes: 1. Field office to replace existing gate at Summit Road entrance with District gate. 2. Planning Department to integrate the property into the draft Master Plan for the Sierra Azul and Bear Creek Redwoods Open Space Preserves. � cc: Board v[Directors � Administration Accounting Operations& Field Offices � Planning � 0lSCoordinator � Public Affairs Legal ��