HomeMy Public PortalAbout20010101 - Agenda Packet - Board of Directors (BOD) (23) Midpeninsula Regional
Open Space District
Meeting 11-05
SPECIAL AND REGULAR MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
330 Distel Circle
Los Altos, California
Wednesday, February 23, 2011
CLOSED SESSION MEETING OF TIIE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT BEGINS Xi'5:00 P.M.*
BOARD WORKSHOP OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRIc'i,BEGINS A,i'6:00 P.M.*
REGULAR MEETING OF THE MIDPENINSULA REGIONAL OPEN SPACE Dis'j'Ric"r BEGINS A'i'7:00 P.M.*
AGENDA
SPECIAL MEETING
5:00 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DIsTRicr-
CLOSED SESSION
ROLL CALL,
CONFERENCE WITH LABOR NEGOTIATORS
Agency designated representatives: Deborah Glasser-Kolly,General Manager Steve Abhors,Administrative
Services Manager Kate Drayson, Human Resources Analyst Annetta Spiegel, Human Resources Technician
Sonya Siebe, Operations Manager David Sanguinetti,and Accounting Specialist Bunny Congdon
Employee Organization: Midpeninsula Regional Open Space District Field Employees' Association and
Unrepresented Employees: Administrative,Office and Supervisory Employees
6:00 BOARD WORKSHOP
1. Standing Committee Meeting Schedule and Implementation of the Proposed Meeting Dates in Calendar
Year 2011 —M. Radcliffe
REGULAR MEETING
7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL,OPEN SPACE DISTRICT-
PUBLIC SESSION
ROLL(,'ALI,
REPORT ON RETURN FROM CLOSED SESSION(THE BOARD SHALL PUBLICLY STATE ANY REPORTABLE ACTION
TAKEN IN CLOSED SESSION PURSUANT-ro GOVERNMENT CODE SECTION 54957.1)
ORAL,COMMUNICATIONS-PUBLIC
ADOPTION OF AGENDA
7:05 CONSENT CALENDAR
1. Approve Minutes of the Special and Regular Meetings—January 26, 2011
2. Approve Revised Claims Report
3. Approve Written Communications-None
4. Appoint District Auditor for FY 2011-12—M. Foster
7:10 BOARD BUSINESS
5. Consideration of the Controller's Report on the Proposed Fiscal Year 2011-12 Budget—M. Foster
6. A. Presentation of the Midpeninsula Regional Open Space District FY2011-12 Preliminary Action Plan—
K. Lenington
B. Presentation of the Midpeninsula Regional Open Space District FY2011-12 Initial Budget—K. Drayson
7. Progress Report on Elements of the Mount UmunhUm Environmental Restoration and Public Access
Project—S. Abbors
INFORMATIONAL REPORTS—Reports on compensable meetings attended. Brief reports or announcements
concerning activities of District Directors and staff,opportunity to refer public or Board questions to staff for
factual information; request staff to report back to the Board on a matter at a future meeting; or direct staff to
place a matter on a future agenda.
A. Committee Reports
B. Staff Reports
C. Director Reports
ADJOURNMENT
Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order.
TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each item is
considered by the Board of Directors. You may address the Board concerning other matters during Oral
Communications. Each speaker will ordinarily be limited to three minutes.Alternately,you may comment to the
Board by a written communication, which the Board appreciates.
Consent Calendar:All items on the Consent Calendar may be approved without discussion by one motion. Board
members, the General Manager, and members of the public may request that an item be removed from the Consent
Calendar during consideration of the Consent Calendar.
In compliance with the Americans with Disabilities Act,if you need assistance to participate in this meeting,please contact the District Clerk at(650)691-1200.
Notification 48 hours prior to the mecting,will enable the District to make reasonable arrangements to ensure accessibility to this meeting.
Written materials relating to all item on this Agenda that are considered to be a public record and are distributed to Board members less than 72 hours prior to the
meeting,will be available for public inspection at the District's Administrative Office located at 330 Distel Circle,Los Altos,California 94022.
CERTIFICATION OF POSTING OF AGENDA
1,Michelle Radcliffe,District Clerk for the Midpeninsula Regional Open Space District(MROSD),declare that the foregoing amended agenda
for the Special and Regular Meeting of the MROSD Board of Directors and the Special Meeting of the District Financing Authority was posted and available for
review on February 18,2011,at the Administrative Offices ofMROSD,330 Distel Circle,Los Altos California,94022. The agenda is also available on the District's
web site at
Signed this 18"'day of February,at Los Altos,California.
M.C:>-0..XjP0r*L
"Mal
District Clerk February 18,2011
Claims No. 11-04
Meeting 11-05
Date 2/23/11
� Revised
Midpeninsula Regional Open Space District
# Amount Name Description
� 1*530 $24,432.51 Ascent Environmental osQaxvEpa Document Preparation&Support For Mt. umunhum
Site Planning
�
14531 $6.e02�60 The Bank cx New York Mellon Note Paying Agent Fees-2on*Revenue Bonds/1non. 1oeea
unorwmee
14532 *6.e78.02 David x. Powers mAssociates Consultant Services Tv Complete CEqA Review For Cooley
Landing Project
14533 $5.100.00 Tennarhecht*rchitamum Architecture Services For 8pORemodel
14534 $3.858 10 mFP Accounting Technologies Annual Maintenance&Support-Accounting Software
1*535 $3,052.50 TimmhyC. Bem.CEG Road&Trail Inventory-Russian Ridge/Engineering Geology
Gemioas-o,i000nRonnxRvau Upgrade Project �
| 1*536 $2.825.00 MCanemouenng Rental Residence Repairs Plumbing,Windows&Joist
| 1*537 *2.425D0 MC8Remnuenng oeckRnn|omament-Ronta|Roxidenco
!
| 1*53e $o.nreAo PT Armor Body Armor For Four Employees
14539 $z.OooOV wenfunuoBymeopoat Postage �
14540 $1.950.50 Normal Data Consulting Services-Citation Database Support �
145*1 $1.900.00 o&J Septic Risers'Rental Residences
/454e $1.810.20 Tires On The Gu Timm
145*3 $1.622.88 ~1 First National Bank Conferences&Training-League[V California Cities Conference
/First Aid&CPR Training Supplies/Hazardous Materials
Training/Special Districts Legislative Days Conference
145+1 $1.564.11 ~1 First National Bank Field Supplies/Rigging Equipment For Tree Access/Stop&
Slow Signs/Battery Tender Parts/Signs For oumpave,/
Janitorial Supplies/GPG Battery Pack/Disposal Fee For Two
Sofas Found At Ravenswood
145*5 $1.5*2o0 ^2 San Mateo County General Plan Conformity Fee For POST(ui|va)Property �
14546 $1.500.00 City Of Foster City Annua|Fen-Cu|OppaOnuneoatahaae
14547 $1.45*o0 Sandis Fo|gor Ranch House Survey
1*548 $1.130-19 Cascade Fire Equipment Company Primer Pumps, Fire Tools&Hose
145*9 $1.101.25 Spars Motorcycle&ATV Lift/Dishwasher For spo Break Room
/
Portable Jump Start Battery
14550 $1.04*.31 Commuter Check Gem|xov Commuter Check pmgnum'T'aoou Passes
14551 *1.015.11 U|ine Storage Containers For SpoShop
1*e52 $1.000.00 San Francisco Parks Trust Membership Dues For Bay Area Open Space Council |
14553 *982.28 ^i First National Bank Office Supplies/Printer Cartridges/Plotter Paper&Ink/Holster |
&Charger For District Cell Phone
14554 $807.05 ^1 First National Bank Computer Expenses/FFO Internet/Dish Network Service
/
� Email Service Provider For Sending E-mail Blasts/Web nuxnnn/
� Hard ovva a Memory For Mail Server/Flash Card noagn,/
Batteries/Two UGB Flash Drives
14555 u586.13 Amm Safety Products Field Supplies Work Gloves
14556 $570.98 Ergnwomo Ergonomic Equipment
14557 $570.e3 Metro Mobile Communications Radio Repair,Service&Supplies
14558 *586.38 neoo|nOyGou/n Bay oumpstorSowice-rrO |
1455e $5515* Foster Brothers Locks&Keys /
14560 $550.00 E,gowsm Ergonomic Training For Field Staff
14*61 $524.29 Waste Management CnGuadalupe Waste Removal From South Area Outpost
� Disposal Company
� 14562 $495.00 Aaron's Septic Tank Service Pumping Services'Rental Residence
1*563 $489.90 CMmAutvmotive Vehicle Maintenance&Repairs |
1456* $*:O.o* Craftsmen Printing Printing Services'Business Cards
� 1*505 $427.40 nEBnmnann'a Steel Company Steel Posts For Signs On Mt. UmunxumRoad
� 14566 $407.23 San Jose Water Company Water Service RSA |
Page`*» �
�
Claims No. 11-04
Meeting 11-05
Date 2/23/11
I
i Revised
Midpeninsula Regional Open Space District
# Amount Name Description
14567 $365.85 *1 First National Bank Business Related Meals/Board Meetings/Mountain View
Communications Committee Meeting/Skyline Ridge Tree Farm
Audio Team Meeting/Field Trip With Assembly Member
14568 $362,81 *1 First National Bank Uniform Expenses
14569 $356.89 *1 First National Bank Vehicle Supplies-ATV Supplies/Fuel
14570 $345.57 Grainger Safety Equipment/SFO Shop Tools
14571 $344.30 *1 First National Bank Advertising&Subscriptions-Survey Monkey Monthly
Subscription/Advertising-Request For Bids For Mailing Service
14572 $324.75 Hedgerow Farms Three Tons Of Purple Needlegrass Straw Bales
I
14573 $313.57 California Water Service Company Water Service-FFO&Rental Residences
i
14574 $288.88 Lab Safety Supply Field Supplies-Safety Gloves
14575 $250.00 Palo Alto Upholstery Repair Patrol Truck Seat
14576 $205.06 Big Creek Lumber Concrete For Gate Posts
14577 $190.03 West Payment Center Legal Research Fees
14578 $187.67 Green Waste Garbage Service-SFO
14579 $175.94 Allied Waste Services Garbage Service-Rental Residences
14580 $154.41 Cabela's Uniform Expense
14581 $149.30 Gempler's Respirator Masks&Filters
14582 $120,12 Perez, Mike Reimbursement-Uniform Expense
14583 $119.00 Coastal Sierra Internet Service-SFO
14584 $118.00 Department Of Housing&Community Registration Renewal For SFO Storage Structure
Development
14585 $101.76 McKowan, Paul Reimbursement-Supplies For Crew Leader Event&Team Trail
Patrol
14586 $100.00 Baldzikowski,Matt Reimbursement-Certified Professional In Erosion And Sediment
Control Membership Dues
14587 $95.00 Suburban Propane Propane Tank Rental-Rental Residence
14588 $94.92 Cook, Peter Reimbursement-Field Supplies
14589 $87.40 Emergency Vehicle Solutions Repair Spotlight On Patrol Truck
14590 $80.83 Tooland Field Supplies-Flex Bits
14591 $80.00 R.H.F. Inc. Radar Recertification
14592 $67.80 West Valley Collection Garbage Service-South Area Outpost
14593 $67.51 Interstate Traffic Control Products Paint To Cover Graffiti On Mt. Umunhum Road
14594 $64.48 *1 First National Bank Photos&Frames For Recognition Of Donations
14595 $60.00 Cupertino Medical Group Employee Medical Services
14596 $56.29 Stevens Creek Quarry Base Rock For South Area Outpost
14597 $50.21 Beckman, Craig Reimbursement-Consumables
14598 $39.33 Neal, Holden Reimbursement-Uniform Expense
14599 $37.25 Madco Welding Supply
14600 $36.93 UPS Shipping Charges
14601 $28.68 Langley Hill Quarry Drain Rock For Puncheon
14602 $28.24 Barron Park Supply Plumbing Supply For Maintenance Truck Sprayer
14603 $25.25 Rayne Of San Jose Water Service-Fremont Older
14604 $17.56 Pape' Machinery Equipment Identification Number Label For New Bobcat
14605 $17.44 Los Altos Hardware Field Supplies
14606 $7.50 Rancho Cobbler&Cleaners Sew Patch On Uniform
14607 ($403.34) *1 First National Bank Visa Finance Charges-Reversed From Last Months Statements
14608 R $36,003.78 Holt Of California Mini Hydraulic Excavator With Canopy
14609 R $7,500.00 Buena Vista Services Appraisal Services&Timber Inventory
14610 R $4,124.63 *3 United States Postmaster Postage For Mailing Spring Newsletter
14611 R $2,532.00 IHI Environmental Third Party Monitoring For Mt. Umunhum Remediation Project
Page 2 of 3
Claims No. 11-04
Meeting 11-05
Date 2/23/11
Revised
Midpeninsula Regional Open Space District
# Amount Name Description
14612 R 12,500,00 Newton Chan Consulting Services-Website Maintenance&Development Of
New Features
14613 R $2,300.00 *4 Bay Park Hotel In Lieu Of Payment For Defensive Tactics Training Provided By
The City Of Palo Alto Police Department To Our Rangers
14614 R $1,700,00 *5 International Training Resources In Lieu Of Payment For Defensive Tactics Training Provided By
The City Of Palo Alto Police Department To Our Rangers
14615 R $315.00 Maggiora Bros. Drilling Well Assessment At Beatty Property
14616 R $246.55 ADT Security Services Alarm Service-SFO
14617 R $200.00 Yi David Wang Consultant For Promissory Notes Project
14618 R $78.00 Pacific Telemanagement Services Pay Phone-Black Mountain
14619 R $34.74 California Water Service Company Water Service-Windy Hill
Total $148,935.86
*1 Urgent check issued 2/4/11
The total amount for First
National Bank is$6,047.39
*2 Urgent check issued 2/10/11
*3 Urgent check issued 2118/11
*4 Urgent check issued 2/18/11
*5 Urgent check issued 2/18/11
Page 3 of 3
Claims No. 11-04
Meeting 11-05
Date 2/23111
Midpeninsula Regional Open Space District
# Amount Name Description
14530 $24,432.51 Ascent Environmental CEQA/NEPA Document Preparation&Support For Mt. Umunhum
Site Planning
14531 $6,962.60 The Bank Of New York Mellon Note Paying Agent Fees-2004 Revenue Bonds/1996, 1999&
2007 Notes
14532 $6,878.02 David J. Powers&Associates Consultant Services To Complete CEQA Review For Cooley
Landing Project
14533 $5,100.00 Tannerhecht Architecture Architecture Services For SFO Remodel
14534 $3,858.18 NFP Accounting Technologies Annual Maintenance&Support-Accounting Software
14535 $3,052.50 Timothy C. Best,CEG Road&Trail Inventory-Russian Ridge/Engineering Geology
Services-Driscoll Ranch Road Upgrade Project
14536 $2,825.00 MCB Remodeling Rental Residence Repairs-Plumbing,Windows&Joist
14537 $2,425.00 MCB Remodeling Deck Replacement-Rental Residence
14538 $2,079.40 PT Armor Body Armor For Four Employees
14539 $2,000.00 Neofunds By Neopost Postage
14540 $1,950.50 Normal Data Consulting Services-Citation Database Support
14541 $1,900.00 D&J Septic Risers-Rental Residences
14542 $1,810.20 Tires On The Go Tires
14543 $1,622.98 *1 First National Bank Conferences&Training-League Of California Cities Conference
/First Aid&CPR Training Supplies/Hazardous Materials
Training/Special Districts Legislative Days Conference
14544 $1,564.11 *1 First National Bank Field Supplies/Rigging Equipment For Tree Access/Stop&
Slow Signs/Battery Tender Parts/Signs For Dumpster/
Janitorial Supplies/GPS Battery Pack/Disposal Fee For Two
Sofas Found At Ravenswood
14545 $1,542.00 *2 San Mateo County General Plan Conformity Fee For POST(Silva)Property
14546 $1,500.00 City Of Foster City Annual Fee-CalOpps Online Database
14547 $1,455.00 Sandis Folger Ranch House Survey
14548 $1,130,19 Cascade Fire Equipment Company Primer Pumps,Fire Tools&Hose
14549 $1,101.25 Sears Motorcycle&ATV Lift/Dishwasher For SFO Break Room/
Portable Jump Start Battery
14550 $1,044.31 Commuter Check Services Commuter Check Program-Transit Passes
14551 $1,015.11 Uline Storage Containers For SFO Shop
14552 $1,000.00 San Francisco Parks Trust Membership Dues For Bay Area Open Space Council
14553 $962.26 *1 First National Bank Office Supplies/Printer Cartridges/Plotter Paper&Ink/Holster
&Charger For District Cell Phone
14554 $80T05 *1 First National Bank Computer Expenses/FFO Internet/Dish Network Service!
Email Service Provider For Sending E-mail Blasts/Web Hosting/
Hard Drive&Memory For Mail Server/Flash Card Reader/
Batteries/Two USB Flash Drives
14555 $586.13 Arbill Safety Products Field Supplies-Work Gloves
14556 $570.98 Ergoworks Ergonomic Equipment
14557 $570.53 Metro Mobile Communications Radio Repair,Service&Supplies
14558 $566.36 Recology South Bay Dumpster Service-FFO
14559 $551.54 Foster Brothers Locks&Keys
14560 $550.00 Ergovera Ergonomic Training For Field Staff
14561 $524.29 Waste Management Of Guadalupe Waste Removal From South Area Outpost
Disposal Company
14562 $495,00 Aaron's Septic Tank Service Pumping Services-Rental Residence
14563 $489.90 CMK Automotive Vehicle Maintenance&Repairs
14564 $430.44 Craftsmen Printing Printing Services-Business Cards
14565 $427.40 R. E. Borrmann's Steel Company Steel Posts For Signs On Mt. Umunhum Road
14566 $407.23 San Jose Water Company Water Service-RSA
Page 1 of 3
Claims No. 11-04
Meeting 11-05
Date 2/23/11
Midpeninsula Regional Open Space District
# Amount Name Description
14567 $365.85 *1 First National Bank Business Related Meals/Board Meetings/Mountain View
Communications Committee Meeting/Skyline Ridge Tree Farm
Audio Team Meeting/Field Trip With Assembly Member
14568 $362.81 *1 First National Bank Uniform Expenses
14569 $356.89 *1 First National Bank Vehicle Supplies-ATV Supplies/Fuel
14570 $345.57 Grainger Safety Equipment/SFO Shop Tools
14571 $344.30 *1 First National Bank Advertising&Subscriptions-Survey Monkey Monthly
Subscription/Advertising-Request For Bids For Mailing Service
14572 $324.75 Hedgerow Farms Three Tons Of Purple Needlegrass Straw Bales
14573 $313.57 California Water Service Company Water Service-FFO&Rental Residences
14574 $288.88 Lab Safety Supply Field Supplies-Safety Gloves
14575 $250.00 Palo Alto Upholstery Repair Patrol Truck Seat
14576 $205.06 Big Creek Lumber Concrete For Gate Posts
14577 $190.03 West Payment Center Legal Research Fees
14578 $187.67 Green Waste Garbage Service-SFO
14579 $175.94 Allied Waste Services Garbage Service-Rental Residences
14580 $154.41 Cabela's Uniform Expense
14581 $149,30 Gempler's Respirator Masks&Filters
14582 $120.12 Perez, Mike Reimbursement-Uniform Expense
14583 $119.00 Coastal Sierra Internet Service-SFO
14584 $118.00 Department Of Housing&Community Registration Renewal For SFO Storage Structure
Development
14585 $101.76 McKowan, Paul Reimbursement-Supplies For Crew Leader Event&Team Trail
Patrol
14586 $100.00 Baldzikowski,Matt Reimbursement-Certified Professional In Erosion And Sediment
Control Membership Dues
14587 $95.00 Suburban Propane Propane Tank Rental-Rental Residence
14588 $94.92 Cook,Peter Reimbursement-Field Supplies
14589 $87.40 Emergency Vehicle Solutions Repair Spotlight On Patrol Truck
14590 $80.83 Tooland Field Supplies-Flex Bits
14591 $80.00 R.H.F. Inc. Radar Recertification
14592 $67.80 West Valley Collection Garbage Service-South Area Outpost
14593 $67.51 Interstate Traffic Control Products Paint To Cover Graffiti On Mt. Umunhum Road
14594 $64.48 *1 First National Bank Photos&Frames For Recognition Of Donations
14595 $60.00 Cupertino Medical Group Employee Medical Services
14596 $56.29 Stevens Creek Quarry Base Rock For South Area Outpost
14597 $50.21 Beckman,Craig Reimbursement-Consumables
14598 $39.33 Neal, Holden Reimbursement-Uniform Expense
14599 $37.25 Madco Welding Supply
14600 $36.93 UPS Shipping Charges
14601 $28.68 Langley Hill Quarry Drain Rock For Puncheon
14602 $28.24 Barron Park Supply Plumbing Supply For Maintenance Truck Sprayer
14603 $25.25 Rayne Of San Jose Water Service-Fremont Older
14604 $17.56 Pape' Machinery Equipment Identification Number Label For New Bobcat
14605 $17.44 Los Altos Hardware Field Supplies
14606 $7.50 Rancho Cobbler&Cleaners Sew Patch On Uniform
14607 ($403.34) *1 First National Bank Visa Finance Charges-Reversed From Last Months Statements
Page 2 of 3
Claims No. 11-04
Meeting 11-05
Date 2/23/11
Midpeninsula Regional Open Space District
# Amount Name Description
Total $91,401.16
*1 Urgent check issued 2/4/11
The total amount for First
National Bank is$6,047.39
*2 Urgent check issued 2/10/11
Page 3 of 3
ii
IM
' Midpeninsula Regional
' Open Space District
I
R-11-24
Meeting 11-05
February 23, 2011
BOARD WORKSHOP AGENDA ITEM 1
AGENDA ITEM
Accept the Proposed Standing Committee Meeting Schedule and Authorize Implementation of
the Proposed Meeting Dates in Calendar Year 2011
GENERAL MANAGER'S RECOMMENDATION
Accept the proposed Standing Committee meeting schedule and authorize implementation of the
proposed Standing Committee meeting dates beginning in March 2011.
SUMMARY
As an Action Plan item for FY2010-11, the District Clerk's Office was requested to provide a clear and
consistent process for Standing Committees(see Report 10-42). Included in this Action Plan item is the
task of finding a monthly standing date and time to hold Standing Committee meetings. By accepting the
proposed dates,the Board members will have a designated day and time set aside every month to hold
such Committee meetings. A Standing Committee meeting schedule also provides staff with a consistent
schedule to follow and standardizes the packet process with both Board and Committee meetings.
DISCUSSION
Standing Committees
The District currently has four(4) Standing Committees that meet to discuss various topics of
District business. Historically, these Committees have not met on a regular schedule and so the
entire Committee process is subject to the vagaries of Board and staff availability—often on
short notice—in a dynamic work environment. As a result, the Committee process has become
unnecessarily cumbersome. Some of the drawbacks of the current situation include:
• Inefficient use of staff time as alternative dates are sought;
• Repeated schedule changes requested of Board members;
• Attendance at many evening and late Friday meetings by both Board and staff to
accommodate an already filled work week;
• Compressed time for Board review of Committee materials;
• Absence of key Board and staff at Committee meetings when time critical items must go
forward and no schedule alternative can be found.
R-11-24 Page 2
By establishing a schedule of Standing Committee meeting dates for the year, coordination
requirements between and among staff and the Board is minimized and materials required for
informed policy decisions can be consistently provided to the Board with adequate time for
review. The proposed meeting dates are as follows:
Standing Committees
Real Property First Tuesday 1:00 p.m. —4:30 p.m.
Use and Management Second Tuesday 1:00 p.m. —4:30 p.m.
Legislative, Funding and Public Affairs Third Tuesday 1:00 p.m. —4:30 p.m.
Administration and Budget Exempt from this meeting schedule.
Background
There are numerous factors that need to be considered when scheduling a Committee meeting.
Those factors include:
• Board availability
• Project timelines
• Staff workload
• Committee location
Board Availability
A key factor that must be considered when scheduling a Committee meeting is Board
availability. Since the Board of Directors are not full-time District employees, their availability
is not an integral part of the normal District work day. By establishing a set schedule, the Board
and staff will have the ability to dedicate time specifically to prepare for and attend Committee
meetings. Having an established standing meeting schedule in place also provides the public
with a schedule of Committee meetings and gives future Board candidates a guideline of
Committee dates to set a reasonable expectation of participation.
Project Timelines
The District is currently undergoing several projects that require a firm timeline to be followed.
By having an established meeting schedule, staff is able to map out a future project's timeline
with the Committees' meeting schedule already in consideration.
Staff Workload
Another important factor to consider when scheduling a Committee meeting is District staff s
workload. Due to Brown Act requirements, generally the meeting agenda is required to be
posted and agenda materials must be made available at least 24 hours prior to a special
Committee meeting. This requirement does not take into consideration the preparation and
review deadlines that staff needs to observe to ensure the agenda and meeting materials are
reviewed before the 24-hour Brown Act deadline.
By having Committee meetings held on Tuesdays, staff will closely follow the Board packet
process timeline of Regular Board meetings (which are the second and fourth Wednesday of the
month), which includes posting Committee agendas by the 72-hour Brown Act deadline. By
updating the Board packet process to include Committee meetings, the review and distribution of
agendas, reports and other materials will be standardized and more efficient.
R-1 1-24 Page 3
By holding Committee meetings from 1:00 p.m. to 4:30 p.m., the meeting times are within the
District's normal business hours of 8:30 a.m. to 5:00 p.m. This allows staff to conduct work
within the District's core hours, minimizing overtime accrual by non-exempt staff. This also
sends the message to staff that the Board and management acknowledges the current workload of
the District and encourages staff to balance work/life priorities.
Committee Location
The last factor considered in scheduling Committee meetings is the location of the meeting.
Tours are essential to most Committees (for example, Real Property) and when scheduling
Committee meetings, staff must take into consideration travel time, the time of day, and the
season. Holding Committee meetings during the 1:00 p.m. to 4:30 p.m. timeframe takes those
parameters into consideration. There is generally enough sunlight during these hours to view a
property year round, except during stormy weather. Also, reserving 3 V2 hours for a meeting
provides enough time for traveling to and back from the meeting location.
Exception
There is one Committee that is proposed to be exempt from the recommended established
meeting dates: the Administration and Budget Committee(ABC). ABC is a unique Committee
as meetings are driven by the District's budget and Action Plan. Because of the nature of the
ABC's work, holding meetings once a month is not workable; ABC meetings usually come in
two or three clusters during the year which require back-to-back meetings over a period of a
week or two. Another reason for its exemption from the standing meeting schedule is that ABC
currently has meetings scheduled through March 2011 for work pertaining to FY2011-12.
It is important to note that having an established meeting schedule does not exclude the Board
and/or staff from scheduling additional meetings if needed. A special Committee meeting can
still be scheduled in addition to the monthly established meeting. It is also important to note that
having an established meeting schedule does not preclude the Committee or staff from
determining that a future Committee meeting is not needed.
Lastly, Committee assignments for Calendar Year 2011 were established at the January 26, 2011
Board meeting and the assignments were based on the availability of the Board members. The
General Manager proposes to implement the established Standing Committee schedule in March
2011.
Ad Hoc Committees
The Board has several Ad Hoc Committees assigned to complete a specific task. Ad Hoc
Committees will not have a fixed meeting schedule due to the need for flexibility and the task-
oriented, temporary nature of such Committees.
For convenience of the Board and staff and for some of the reasons discussed earlier in this
report, staff will attempt to schedule Ad Hoc Committee meetings on the following days and
times where feasible. The actual meeting date and time will be decided on a case by case basis
by staff working with the Committee members' scheduling needs:
R-11-24 Page 4
Ad Hoc Committees
Cooley Landing Second Tuesday 1:00 p.m. —4:30 p.m.
Facilities Improvement Third Tuesday 1:00 p.m. —4:30 .m.
Sierra Azul/Bear Creek Redwoods Fourth Tuesday 1:00 p.m. —4:30 p.m.
Strategic Plan Fourth Tuesday 1:00 p.m. —4:30 p.m.
Board Appointee Evaluation Held during Closed Session (S:00 p.m. — 7:00 p.m.
Board meeting Wednesd(ys)
FISCAL IMPACT
There is no specific fiscal impact associated with this proposed meeting schedule. However,
implementation of the proposed Board Standing Committee meeting schedule is expected to
reduce an increment of overtime costs.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act. No additional notice is required.
CEQA COMPLIANCE
This agenda item is not a project and is not subject to the California Environmental Quality Act
(CEQA).
NEXT STEPS
Once the proposed Standing Committee meeting dates have been approved, the next steps are to
update the Board packet process to include Board Standing Committees. The District Clerk will
also provide an informational training to staff on the updated packet process and implementation
of the established schedule for Standing Committees. This meeting schedule will commence in
March 2011.
Prepared by:
Michelle Radcliffe, CMC
District Clerk
Contact person:
Same as above
Midpeninsula Regional
Open Space District
R-11-29
Meeting 11-05
February 23, 2011
AGENDA ITEM 4
AGENDA ITEM
Appointment of District Auditor for FY201 0-11
CONTROLLER'S RECOMMENDATION
Appoint Vavrinek, Trine, Day& Co. as the District's auditor for FY20 10-11 and authorize the
General Manager to execute an engagement letter agreement in the amount of$18,781.
DISCUSSION
In 2010, Maze& Associates completed the third year of its three-year auditing agreement with
the District. Accordingly, a Request for Proposal for Auditing Services was prepared and
distributed in December 2010 to six local accounting firms. Three proposals were received:
1) Vavrinek, Trine, Day& Co.; 2) Maze and Associates: and 3) Mayer Hoffman McCann. Each
of these firms is considered qualified.
Analysis of these proposals verifies that the proposal received from Vavrinek, Trine, Day& Co.
(Vavrinek) offers the lowest price for the first year and the three years combined, including the
expected requirement to conduct Single Audits of receipts and expenditures on the federally-
funded Mount Umunhum project in the second and third years. All non-federal government
entities that expend $500,000 or more of federal funds in a year are required to conduct what is
called a Single Audit of the use of the federal funding. Vavrinek served as the District's auditor
for the three fiscal years ending March 31, 2007, and the District was pleased with its
performance each year. In addition, the Vavrinek partner assigned to the District audit, Leonard
Danna, has lead the District audit team in seven prior fiscal years—three with Vavrinek and four
with Grant Thornton in the late 1990s. The District was very pleased with Mr. Danna's work at
both firms.
Vavrinek proposed maximum prices of$18,781 for FY 2010-11, $22,500 for FY 2011-12 and
$22,500 for FY2012-13, including the Single Audit in the final two years. The total price for the
three years is more than 10%below that proposed by the other bidders. Last year, the District
paid Maze an audit fee of$24,725, so the new pricing represents a significant savings.
R-1 1-29 Page 2
FISCAL IMPACT
The District's required financial audit is an ongoing, annual cost. The Controller's
recommendation represents a $5,944 incremental reduction from the amount paid to Maze&
Associates in the previous year. The proposed amount, $18,78 1, is included in the
Administration Department's FY2011-12 proposed budget.
PUBLIC NOTICE
Notice was provided pursuant to the Brown Act. No additional notice is necessary.
CEQA COMPLIANCE
This agenda item is not a project under the California Environmental Quality Act and no
environmental review is required.
NEXT STEPS
If approved by the Board, staff will contact Vavrinek, Trine, Day& Co. to request an
engagement letter and will set up a purchase order to retain their audit services.
Prepared by:
Michael Foster, Controller
Contact person:
Same as above
Midpeninsula Regional
' Open Space District
R-11-28
Meeting 11-05
February 23, 2011
AGENDA ITEM 5
AGENDA ITEM
Consideration of the Controller's Report on the Proposed Fiscal Year 2011-12 Budget
GENERAL MANAGER'S RECOMMENDATIONS
Approve the Controller's report for the Proposed Fiscal Year 2011-12 Budget.
SUMMARY
The District will begin the new fiscal year with an estimated cash balance of$21.23 million.
Projected income and available cash are adequate to cover budgeted debt service and reserve
requirements, operating expenses, capital projects, and up to $15 million of cash for the purchase of
new land. The District also expects to complete the previously authorized issuance of$20.5 million
of new lease revenue bonds as soon as the municipal bond market stabilizes. District long-term
financial projections indicate that the Proposed Fiscal Year 2011-12 (FY2011-12) Budget is prudent
and consistent with District plans and objectives.
DISCUSSION
The following cash flow projection shows the impact of the proposed FY2011-12 budget on the
District's cash position. The District will begin the new fiscal year with estimated cash balances
totaling$21.23 million. Approximately$1.4 million of this cash is not available to meet operating
needs as it represents the reserve requirements of the District's outstanding public notes. Projected
income and available cash are adequate to cover budgeted debt service and reserve requirements,
operating expenses, capital projects, and up to $15 million of cash for the purchase of new land. The
budget also includes the completion, by mid-year, of the sale of$20.5 million of lease revenue
bonds. The net proceeds of this debt issue would be used to fund land purchases over the next three
years. Also included in the budget is an expected gift of land, which was last appraised in the
amount of$11 million. This acquisition will include an endowment, estimated at approximately$1.9
million at the time of the transfer, to cover the future costs of managing the structures on this
property.
R-11-28 Page 2
ANNUAL CASH FLOW PROJECTION
FISCAL YEAR 2011-12 BUDGET
($Thousands)
Estimated Beginning Cash Balance 21,228
Plus: Tax Revenue 27,641
Santa Clara County Parks Income 294
Acquisition Grants 2,270
Development Grants 921
Interest Income 330
Rental Income 1,076
Other Income 225
Total Cash Income 32,757
Proceeds from Planned Debt Issues (net) 20,000
Endowment for Structures on Expected Gift of Land (net of FYI 1-12 spending) 1,765
Minus: Property Management Expense 210
Capital Projects 5,084
Land Acquisition Expenses 264
Operating Expenses 14,613
Debt Service 9,729
Land Purchased (excluding gift of land) 13,700
Total Cash Expenditures 43,600
Ending Cash Balance 32,150
Income
I Tax Revenue for FY 2011-12 is budgeted at $27.64 million(67% from Santa Clara County
and 3 3% from San Mateo County), an increase of 1.1% over the prior fiscal year. Property
tax growth turned negative in the 2010-11 tax year(ending in June 2011), forecast to be
down by 1.5%. The decline in the real estate market has caused the assessed value of many
properties to drop, resulting in an unprecedented level of refunds for previously collected
supplemental taxes in Santa Clara County. Consequently, the County will not be distributing
any S B 813 supplemental tax revenue in 2010-11, which results in a reduction of the projected
property tax revenue that was included in the FY2010-11 Mid-Year Budget. The District will
continue to receive this depressed level of tax revenue in the April to June 2011 period. In
the next tax year, beginning in July, county assessor reports indicate secured property tax
growth, within our District boundaries, in the 1.5%to 2.0% range. This includes a 0.753%
increase from the California Consumer Price Index, as measured in the twelve months ending
October 2010. Combining the 1.5% negative growth in the first three months with a
forecasted 2.5% growth in the last nine months, the overall budgeted growth for the District's
FY2011-12 property tax revenue is 1.0%. Distributions of supplemental tax revenue in Santa
Clara County are expected to resume, at a below-average level, in the 2011-12 tax year.
2. Santa Clara County Parks Income is budgeted at $293,550, up 3% from FY2010-11, as
specified in the contract signed in 2010.
R-11-28 Page 3
3. Grant Income is budgeted at $3.19 million; $2.27 million for specific land acquisitions and
$921,000 for preserve development projects. Budgeted land acquisition grant income
includes $0.50 million from the California Habitat Conservation Fund, $0.50 million from the
Coastal Conservancy and $1.25 million from Santa Clara County. The amount budgeted for
preserve development is principally federal reimbursements for the Mt. Umunhum project.
4. Interest Income is projected at $0.33 million, assuming the sale of 2011 Revenue Bonds in
August 2011 and average investment rates of 4.2% on bond reserve funds and 1.0%on other
funds.
5. Rental Income is projected at $1.08 million, up 13% from FY2010-1 1.
6. Other Income is estimated at $225,000 for various reimbursements, fines, fees, cash
donations, and loan repayments.
Debt Capacity
As of March 31, 2011, the District will have bonded indebtedness equal to approximately 42% of its
statutory debt limit.
Proposed Debt Issue
The budget includes the issuance of$20.5 million of Financing Authority lease revenue bonds. The
board authorized this debt issue, rated AA by Standard & Poors and Fitch, in November 2010, but
the sale was delayed due to a sharp downturn in the municipal bond market in December and
January. The current plan is to watch the market closely and sell into any recovery that emerges.
The assumption is that the bond proceeds will be received by August. The bond proceeds are not
required to finance any land purchases included in the FY2011-12 budget.
Debt Service
Debt service requirements for FY2011-12 total $9.73 million, a 20% increase over FY201 0-11. This
includes a half year of debt service for the planned sale of 2011 Revenue Bonds. Debt service
represents 35% of estimated tax revenue, up from 29% in FY201 0-11, but is consistent with the
average for the first eight years of the last decade. The currently scheduled payments are detailed in
the Debt Service Annual Claims List, to be presented with the final budget presentation in March.
Other Expenditures
1. Capital Expenditures: The budget includes $5.08 million for capital expenditure projects,
including$1.09 million for the Mt. Umunhurn project, $0.88 million for public access
facilities, $0.75 million for staff facilities, $0.41 million for field equipment, $0.43 million
for a financial management software system and reshingling the Administrative Office, $0.12
million for planning projects, and $1.37 million to complete the radio upgrade project. This
compares to FY2010-11 capital spending of approximately$2.13 million.
2. Property Management Expenses are budgeted at $0.21 million.
3. Land Acquisition Expenses are budgeted at$0.26 million.
R-11-28 Page 4
4. Operating Expenses are budgeted at$14.61 million, or 52.9% of projected tax revenue. If the
District spends 97% of this operating budget in FY2011-12, which would be a higher
percentage than usual, operating spending will be at 51% of tax revenue, which was the
budget guideline. At this level, operational spending would be up 4.0%over the latest staff
forecast for FY2010-11. This compares to an average annual increase in operating spending
of 8.2% over the last ten years.
5. The budget assumes $13.70 million of Land Acquisitions for cash. In addition, one gift of
land is projected, with a current expected value of$11.0 million.
Reserves
If all revenues, expenditures, and debt issues occur as budgeted, the District's cash balances would
total $32.15 million at the end of FY2011-12. This would include $1.42 million of debt service
reserve funds and $1.77 of endowment funds. This assumes that $135,000 would be spent in
FY2011-12 against the projected $1.9 million endowment accompanying the budgeted land gift.
Long-Term Cash Projections
Also attached is a fifteen-year cash flow projection covering the period through FY2025-26. The
projection assumes the issuance of$20.5 million of lease debt in FY2011-12 and $20.5 million of
lease debt and promissory notes in FY2014-15. For FY2011-12, the projection is the budget with the
exceptions that operating expenses are shown at about 97% of budget. Beyond FY2011-12, the
projection assumes modest tax revenue growth in the following two years2.6% in FY2012-13,
3.5% in FY2013-14, and rebounding to a 5% growth track thereafter. Operating expense growth is
0 0 0
m t in FY2 12-1 in FY2013-14 and 7 thereafter, Capital expenditures, net of
assumed a 6/0 0 3 6.5/o /o
p
associated grant income, are projected below the guideline level of 10.5% of tax revenue. The debt
issuance in FY2014-15 is expected to include the refinancing of the 1999 Bonds, improving the debt
service profile. Including the $40 million of proceeds from this planned new debt, the model would
allow the spending of approximately$63 million for new land over the next six years. However,
after that point, the higher levels of operating expense(relative to tax revenue) and debt service
would permit only about $7 million of land purchases over the next nine years.
Overall, the long-term projections indicate that the proposed budget is prudent and consistent with
District plans and objectives.
FISCAL IMPACT
i
There are no unbudgeted fiscal impacts associated with this agenda item.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act. No additional notice is required.
CEQA COMPLIANCE
This agenda item is not a project under the California Environmental Quality Act(CEQA) and no
environmental review is required.
R-1 1-28 Page 5
NEXTSTEP
Consider adopting the FY2011-12 Budget in view of the information contained in the Controller's
report.
Attachment:
MROSD 15-Year Cash Flow Projection—$40 million New Debt
Prepared by:
Michael L. Foster, Controller
Contact person:
Same as above
Q�������U� 1 � "����� 0 FLOW ����������U���J ��� ���
.'- '-_ ---- . _ YEAR- ' CASH' ' _-- - - PROJECTION'------- ' '--' ' � '--' .._.. ~-_~.
TAX GROWTH: budget|N1O'11. +11%in11'12.+2.6%in12'18.+3.5%in13-14. +5%THEREAFTER �
2/9/11 EXPENSE GROWTH:estimate in10'11. +5.25%in11'12. +6%in12-13.+8.5%in13-14. +7%THEREAFTER
| ($UNUlioma) CAPEX: forecast|N1O'11. budget in11-12. 1O.5%(noUof TAX REV THEREAFTER
, FISCAL YEAR: 2011-26
BEGINNING CASH
TAX REVENUE 576.4
COUNTY PARKS INCOME *a
INTEREST INCOME 5.4
OTHER INCOME 21.7
OPERATING REVENUES 609.0
OPERATING EXPENSES asao �
Operating exp/mRevenue
PROP mGmT+4COSUPPORT 0.7
CAPEX PROJECTS(NET) 61.8 �
Net oapmmaxRevenue
CURRENT DEBT SERVICE 150a
! NEW DEBT SERVICE 21.7
�
OPERATING SPENDING 583.0
OPERATING CASH FLOW 15.5
NOTE PROCEEDS(NET)
| LAND ACQUIRED 87.2
GIFTS OFLAND 11.00 11.0
ACQUISITION GRANTS 6.0
�
NET CASH FOR LAND
ENDOWMENT
ENDING CASH
REQUIRED RESERVES
AVAILABLE CASH
CWKAK8 NEW LAND
CumM CASH FOR NEW LAND 0.00 11.43 22.71 33.99 45.27 56.55 03.13 84.31 65.01 86.42 87.60 7.83 87.83 68J7 09.48 70.18
D3/TR 30% 35% 30%1 339SU 33Y6U 30Y6U 33Y61 33% 32% 29% 29% 20%1 30% 20Y61 25%U 23%U
15YRCFFY12budget 7:50AM2/102011
• ' IMidpeninsula Regional
Open Space District
R-11-32
Meeting 11-05
February 23, 2011
AGENDA ITEM 6A
AGENDA ITEM
Review Midpeninsula Regional Open Space District FY2011-12 Preliminary Action Plan
GENERAL MANAGER'S RECOMMENDATION
Review the FY2011-12 Preliminary Action Plan.
DISCUSSION
The District's preliminary Action Plan is presented to the Board for initial review and comment.
The Action Plan serves as the District's work program for the upcoming fiscal year. Key
Projects are organized by Program and Priority and grouped by Department. Key Projects are
District projects that will require considerable staff time and/or funding to accomplish. Projects
are identified as Priority 1, 2, 3, or as Deferred and defined as follows:
• Priority 1 projects are of highest priority and are often time sensitive; many address
legal requirements, safety concerns, or are driven by grant deadlines;
• Priority 2 projects are important and may be tied to a prior commitment; these
projects are not urgent and are at a state that allows staff to potentially defer or delay
some of the work if needed to focus on Priority 1 projects.
• Priority 3 projects are desirable and may be pursued as time allows (e.g. delays in
Priority 1 projects);
• Deferred projects are those that were originally intended to be included in the Action
Plan,but which were removed to meet budgetary goals, or to maintain a more
realistic work load for staff.
Information on essential ongoing work and key functions performed by individual Departments
is also provided in each Department Action Plan.
New to this Action Plan is an attempt to incorporate the ongoing and developing Strategic
Planning Process. This was done at the request of the Administration and Budget Committee
(ABC), who asked that staff take a first step at incorporating the knowledge gained to date from
the Strategic Planning Process into the Action Plan development. As such, staff has redefined
Programs to move away from Department-specific Programs to District-wide Programs (refer to
Attachment A). As a result, new Program names have been identified and incorporated into the
R-11-32 Page 2
Action Plan. Use of District-wide Programs is a first step toward understanding the relative
emphasis that the District, as a whole, is proposing for the upcoming fiscal year. By using
District-wide Programs, staff will be able to analyze the relative emphasis between Programs to
determine whether the District's Programmatic and Organizational Strategies (currently under
development) are being sufficiently addressed to achieve the District's mission and priority
goals. As the Strategic Planning Process continues to develop, staff anticipates further refining,
consolidating, and defining these new Program areas. Given the ongoing development of the
Strategic Planning Process, analysis of the Programs is still premature at this time. Staff
anticipates conducting an analysis of the Program areas at a future time when the Board has had
sufficient time to define District goals and strategies.
g g
FISCAL IMPACT
Fiscal impact is identified for each Key Project. The proposed annual District budget is linked to
the preliminary Action Plan to reflect project costs.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act. No additional notice is required.
CEQA COMPLIANCE
Board review of the District's preliminary Action Plan is not a project under the California
Environmental Quality Act(CEQA) and no environmental review is required.
NEXT STEPS
Changes requested by the Board as part of the review of the preliminary Action Plan will be
incorporated into the FY2011-12 Action Plan and the Final Action Plan will be presented to the
Board for adoption in March 2011.
Attachments:
1. District-wide Programs (Attachment A)
2. District FY2011-12 Preliminary Action Plan by Department
a. Administration
b. Real Property
c. Planning
d. Operations
e. Public Affairs
Prepared by:
Ana Ruiz, Planning Manager
Contact person:
Stephen E. Abbors, General Manager
i
Attachment A: DISTRICT-WIDE PROGRAMS
EXTERNAL PROGRAMS INTERNAL PROGRAMS
(Having Mission-related social impact) (Operational foundations and underpinnings)
Public Safety, Law Enforcement, and Fire Protection Strategic Planning
Visitor Services Legislative, Media and Partner Relations
Public Recreation and Access Human Resources Services
Open Space Advocacy District Clerk Services
Biotic Resource Stewardship Financial Management
Cultural Resource Stewardship Legal and Risk Management
Agricultural Resource Stewardship GIS Services
Public Information and Outreach Staff Facility Infrastructure
Community Involvement and Education Long Range Planning
San Mateo Coastside Preservation Property Rights Stewardship
Greenbelt Preservation Information Technology
Environmental Restoration and Remediation Revenue Generation
i
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
ADMINISTRATION
DEPARTMENT
ACTION PLAN FY2011-12
Basic Policy Objective:
The Administration Department provides the overall management and administration of the District
in support of the orQonizatkon'n mission and goals.
Core Functions:
A. Provide accounting and financial management services.
B. Provide District Clerk and administrative support services. i
C. Administer Human Resources Prognanmm, coordinate upcoming labor contract negotiations,
and enhance the work environment including coordination of Annual Staff
Appreciation/State of the District and Holiday Events.
� D. Provide Information Technology services.
E. Prepare and review District legal documents; provide legal advice to Board and �
�
Departments.
F. Provide advice on legal requirements applicable to District operations.
� G. Represent District in litigation or administrative proceedings; select, supervise, and
collaborate with specialized outside counsel.
H. Represent District's |agm| interests in matters involving government agencies orother
outside parties.
|. Provide risk management services to minimize District exposure to costs of loss.
J. Provide strategic plan for acquisition and management ofDistrict's land resources.
K. Facilitate District's Team Think Tank J3\ program. '
L. Facilitate the management of District's contacts, volunteers, and public notices databases.
Staff Resources (Stated as Full-Time Equivalents -F7[Es):
1.0 Accounting Clerk
1.0 Administrative Assistant to the General Manager
0.5 Administrative Assistant to the General Counsel
1.0 Administrative Services Manager
FTEs Position Title
1.0 Assistant General Counsel
1.0 Assistant General Manager -TO REMAIN VACANT
1.0 Deputy Di trict Clerk/Office Manager
1.0 District Clerk
1.0 General Counsel
1.0 General Manager
1.0 Grants Administrator—PROPOSED NEW
1.0 Human Resources Management Analyst
1.0 Human Resources Technician
1.0 Network Specialist
0.5 Network Technician—PROPOSED CHANGE FROM INTERN TO
TEMPORARY CONTINGENT
Administration—Page i ofii
1.0 Senior Accounting Specialist
1.0 Senior Budget Management Analyst
1.0 Training &Safety Coordinator
0.5 Budget Intern (999 hours)
18.5 Total FTE Staffing
Administration-Page ii of ii
2/10/2011 1:39 PM ADMINISTRATION DEPARTMENT
PROPOSED FY 2011-12 ACTION PLAN KEY PROJECTS
Priority 1
Strategic Plan Develop and implement a strategic Process will encompass the design,development, Q1 FY11-12- $14,000 Kate Drayson
planning process. prioritization,performance measurement, and a Strategic Plan Sandy Sommer
system for review and update of the strategic plan; Ongoing-
establish the project methodology,work with the Implementation and General Manager
Board to confirm priorities and focus,and prepare coaching Strategic Working
the initial Strategic Plan document;ongoing work Group
includes implementation, performance All Departments
measurement,and a system for review and
update. Board of Directors
Priority 2-None
Priority 3-None
Deferred-None
Priority 1
District Internet Renew service contract. Research and negotiate telecommunication Q4 FY10-11 - $0 Legal
Services services for the District. Research budget
needs
Q3 FY11-12 Sign
new term contracts
and implement
services
Priority 2
District-wide Provide a centralized,easy way to Design intranet site interface and determine Q1 FY11-12- $0 Benny Hsieh or IT
Intranet access District's internal website. content. Determine site Intern
content
Q2 FY11-12- Operations
design site
Q3 FY11-12-Go
Live
Administration-Page 1 of 6
i
2/10/2011 1:39 PM ADMINISTRATION DEPARTMENT
PROPOSED FY 2011-12 ACTION PLAN KEY PROJECTS
Priority 3-None
Deferred-None
Priority 1
Negotiate and Negotiation of MOA contract Finalize and implement negotiated items. TBD TBD Annetta Spiegel
Renew expiring March 31,2011.
Memorandum of General Manager
Agreement Legal
(MOA) Operations
Board of Directors
Site Safety Identify Environmental Hazards. Establish program for inspecting properties pre- Q1 FYI 1-12 and $2,500 Jeff Griffith-Jones
Inspections purchase or at closing,as well as annually; ongoing
program to focus on identifying potentially General Manager
hazardous materials for staff,gaining expert All Departments
consultation when necessary, and communicating
hazards to staff.
Staff Recognize employees for their Plan and execute annual recognition event, service Q2 FYI 1-12 and $12,000 Sonya Siebe
Recognition years of service with the District. awards,all-staff photo,caterer,activities, logistics. subsequent years
Activities All Departments
OPEB-- GASB 43 requirement for Gather data to submit to consultant for review. Q1 FYI 1-12 $12,000 Sonya Siebe
Biannual appropriate funding of OPEB
actuarial study (Other Public Employee Benefits). Accounting
Priority 2
Remote Access Provide policy and procedures for Research and develop a policy and procedures to Q2 FYI 1-12 - $0 Annetta Spiegel
Policy employees to use the District's allow employee access to the District computer Begin policy
computer network from a remote network to do work remotely. research Admin- IT
location. Q4 FYI 1-12- Management Team
Project completion
Administration-Page 2 of 6
2/10/2011 1:39 PM ADMINISTRATION DEPARTMENT
PROPOSED FY 2011-12 ACTION PLAN KEY PROJECTS
Priority 3-None
Deferred
Performance Provide a more streamlined and Develop Manager,Supervisor, Office and Field Q2 FY11-12- $1,000 Annetta Spiegel
Planning and meaningful process and new staff process and forms. Initiate project
Evaluation forms. Q4 FY11-12- General Manager
Process and Project completion Legal
Forms Managers
Training Update database to meet current Work with consultant to add multiple user access, Q3 FY11-12 and $3,000 Jeff Griffith-Jones
Database informational needs. more reports,and more data fields to database. ongoing
General Manager
All Departments
Priority 1
Ward Verify the accuracy of the District's Confirm new boundary changes with the counties. Q3 FY11-12 $500 Michelle Radcliffe
Boundaries boundaries in all wards with all
Re-districting three counties. Planning
Fair Political Update District's Conflict of Interest Revise the adopted Conflict of Interest Code with Q1 FY11-12 $0 Michelle Radcliffe
Practices Code per FPPC's requirement. any new/revised job classification from the
Commission Classification and Compensation Study and submit Legal
(FPPC)-Conflict revised code for approval to the FPPC.
of Interest Code
Board Policies Centralize storage location for Establish a centralized storage location and purge Q2 FY11-12- $500 Michelle Radcliffe
District-wide board policies out-of-date board policies. Project completion Kate Drayson
All Departments
Managers
Board
Administration-Page 3 of 6
2/10/2011 1:39 PM ADMINISTRATION DEPARTMENT
PROPOSED FY 2011-12 ACTION PLAN KEY PROJECTS
Priority 1 Continued
Board Provide a clear and consistent Standardize standing committee schedules; Q2 FY11-12 $0 Michelle Radcliffe
Committee process for Standing and Ad Hoc develop and implement a uniform process for all
Process Committees. committee meetings. Managers
Priority 2-None
Priority 3-None
Deferred
Records Streamline records management. Index and purge Board legislative files at Q1 FY11-12- $2,000 Michelle Radcliff
Management- Administrative Office(Board and Committee Complete update of
Phase II meetings); update the District's Records Retention Records Retention General Counsel
Schedules. Schedule
Q4 FY11-12-Index
and purge Board
legislative history
f
Priority 1
2010-11 Year- Annual audit and compliance. Review and evaluate the District's financial Q2 FY11-12- $33,200 Bunny Congdon
end Financial statements in compliance with regulations. Project completion
Audit
Integrated Replacement for Fundware. Work with staff and the consultant on Q4 FY11-12- $125,000 Kate Drayson
Accounting, implementation and training of the core Accounting Project completion Anna Duong
Budget and &Finance functions to go"live"April 1, 2012.
Finance All Departments
Software General Manager
Managers
Controller
Priority 2-None
Priority 3-None
Administration-Page 4 of 6
2/10/2011 1:39 PM ADMINISTRATION DEPARTMENT
PROPOSED FY 2011-12 ACTION PLAN KEY PROJECTS
Deferred-None
Priority 1
Streamline Improve efficiencies in process Work with staff on incorporating indemnity and Q3 FY11-12 $0 Sue Schectman
Purchase Order including obtaining insurance insurance language in PO's as needed.
(PO)process coverage and indemnity provisions Managers,Accounting
as needed. staff
Insurance Improve database reporting Work with consultant to improve report generation Q3 FY11-12 $2,000 Sue Voiss
Tracking function. for ease of use by project managers.
Database All Departments
Priority 2-None
Priority 3-None
Deferred-None
• Staff Events
• Personnel Policies&Procedures Interpretation&Updating
• Benefits Administration—health,dental,vision,open enrollment, life<D insurance,flex plan, retirement,workers compensation and employee leaves of absence
• Recruitment and Staffing
• Payroll support
• Labor relations
• Action Plan and Budget
• Maintain and update a calendar of board meetings and events,e.g. Standing and Ad Hoc Committees and special and regular board meetings
• Adhere to regulatory compliance with the Brown Act, Robert's Rules of Order, Public Records Act Requests,Conflict of Interest Code,AB 1234
• Prepare,distribute and retain ordinances, resolutions, minutes,agendas and related board meeting documents
• Assistance to the District in carrying out rules, policies and regulations of the Board
• Coordinate Board of Directors election activities with the County
• Attest deeds,easements, agreements,and other legal documents
• Review, prepare, assemble and distribute meeting agendas and supporting data for Board and Committee meetings
• Annual, mid-year and year-end District-wide Action Plan and Budget process
Administration-Page 5 of 6
2/10/2011 1:39 PM ADMINISTRATION DEPARTMENT
PROPOSED FY 2011-12 ACTION PLAN KEY PROJECTS
• Payroll
• Conservation Grazing Program
• Risk Management-Maintain effective risk management tools,practices, insurance programs,and procedures to control loss exposure
• Draft transactional documents for Real Property Department projects,including acquisitions,easements, leases, licenses, and permits to enter
• Draft documents for District departments to contract for work to construct new facilities(e.g.,trails,staff facilities), repair existing facilities,remediate contaminated sites
and restore or remove structures and improvements
• Draft contracts and provide advice for District departments to contract with other outside vendors/consultants.
• Assist departments in negotiating or drafting documents in order to obtain grants
• Assist departments in drafting third party permits to enter District lands, including assistance to Operations in drafting prescribed burn permits and other permits to enter
District lands to promote law enforcement and firefighting training
• Draft contracts for Real Property Management Program to maintain or remove structures
• Work with Operations Department to enforce District land use regulations and collaborate with District Attorney's Office and judicial officers
• Draft legislation proposed by the District;work with Public Affairs Department to obtain passage of such legislation
• Provide advice to Board and staff on legal requirements such as Brown Act,elections, Board meeting requirements and procedures,conflicts of interest, Public Records
Act,and public works contracting
• Provide CEQA advice to Planning, Real Property and Operations Departments to insure adequacy of environmental documents
• Advise Administration Department concerning labor relations and personnel matters; assist in resolving personnel issues
• Assist Real Property in administering Guadalupe Land Company
• Represent the District's interests in litigation or administrative proceedings to protect the District's resources, real property,and finances
• Assist Real Property Department in resolving encroachment and property rights issues(e.g.,access easement issues,conservation easement violations, and damage to
District lands); represent the Department's legal position in negotiating mutually acceptable solutions or litigation as necessary
• Provide legal research and advice to departments in reviewing outside agency projects and regulations
• Work with Operations and CaIJPIA to manage risk in response to accidents and injuries on District lands
• Work with departments to obtain insurance coverage for losses,contamination,or other insured events on District lands
• Work with CaIJPIA to monitor claims filed against District; represent the District's interests in obtaining insurance coverage for losses;maximize insurance payments for
incurred losses; monitor quarterly CalJPIA loss calculations and insurance premiums;assist Departments in insuring contractors and consultants have appropriate
insurance
Administration-Page 6 of 6
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
REAL PROPERTY
DEPARTMENT
ACTION PLAN FY2011-12
Basic Policy Objective:
The District seeks to purchase or otherwise acquire interest in the maximum feasible area of
strategic open space land. The District seeks to link its open space lands with federal, state,
county, city parklands, and watershed lands.
Core Functions:
A. Purchase new open space lands at desirable prices.
B. Provide comprehensive land conservation planning and strategic analysis to guide the land
purchase program.
C. Oversee the District's conservation easement monitoring program.
D. Protect District interests in land by resolving conflicts arising from easement and
encroachment issues.
E. Manage District's real property assets and revenue-producing activities.
Staff Resources (Stated as Full-Time Equivalents -FTEs):
FTEs Position Title
1.0 Real Property Manager
1.0 Senior Real Property Planner—PROPOSED CHANGE FROM 0.8 to 1.0 FTE
2.0 Real Property Specialist (2)
1.0 Administrative Assistant
5.0 Total FTEs
Real Property—Page i of i
2/23/2011 11:30 AM REAL PROPERTY DEPARTMENT
PROPOSED FY 2011-12 ACTION PLAN KEY PROJECTS
Priority 1
Potential New Continue to grow the District's Pursue purchase of new land additions to FY11-12 $ 9,825,000 Mike Williams
Land Additions contiguous greenbelt. Purisima Creek, El Corte de Maderia, La Honda
Creek, Russian Ridge, Skyline Ridge and Sierra All Departments
Azul Open Space Preserves. Pursue additional
property rights in the Mt. Umunhum area to assist
with the Mt. Umunhum Site Planning project(Key
Project).
The Hawthorns Implement transfer of the Transfer of this historic property in Portola Valley FY11-12 $ 85,000 Michael Reeves
Property Hawthorns Property gift to the to the District. Upon transfer secure the site,
Transfer District implement improvements to the Alpine Road Legal
residence to use for management presence and Operations
ensure defensible space clearing. (See also Planning
Cultural Resource Stewardship) Public Affairs
Land Purchase Create connections within District Cooperatively work with local land preservation FY11-12 $ 2,275,000 Mike Williams
Partnerships lands and with other park and organizations on the following property Sandy Sommer
open space lands partnerships: Micheal Reeves
1. Stevens Canyon Connection(POST Powell)
with Santa Clara County Parks(priority 1) Legal
Operations
Planning
Public Affairs
Potential New Obtain new trail easements 1. San Francisco Bay Trail(SFPUC at FY11-12 $ 45,000 Michael Reeves
Trail Easements connecting the District's preserves Ravenswood)
and other public trails. 2. Bay Area Ridge Trail Connection (Cal Water at Legal
ECdM) Operations
Planning
Public Affairs
Real Property-Page 1 of 13
2/10/2011 8:40 AM REAL PROPERTY DEPARTMENT
PROPOSED FY 2011-12 ACTION PLAN KEY PROJECTS
i
Priority 1
Potential New Continue to grow the District's Pursue purchase of new land additions to Purisima FY11-12 $ 11,540,000 Mike Williams
Land Additions contiguous greenbelt. Creek, El Corte de Maderia, La Honda Creek,
Russian Ridge, Skyline Ridge and Sierra Azul All Departments
Open Space Preserves. Pursue additional property
rights in the Mt. Umunhum area to assist with the
Mt. Umunhum Site Planning project(Key Project).
The Hawthorns Implement transfer of the Transfer of this historic property in Portola Valley to FY11-12 $ 85,000 Michael Reeves
Property Hawthorns Property gift to the the District. Upon transfer secure the site,
Transfer District implement improvements to the Alpine Road Legal
residence to use for management presence and Operations
ensure defensible space clearing. (See also Planning
Cultural Resource Stewardship) Public Affairs
Land Purchase Create connections within District Cooperatively work with local land preservation FY11-12 $ 2,275,000 Mike Williams
Partnerships lands and with other park and open organizations on the following property Sandy Sommer
space lands partnerships: Micheal Reeves
1. Stevens Canyon Connection (POST Powell)with
Santa Clara County Parks(priority 1) Legal
Operations
Planning
Public Affairs
Potential New Obtain new trail easements 1. San Francisco Bay Trail (SFPUC at FY11-12 $ 45,000 Michael Reeves
Trail Easements connecting the District's preserves Ravenswood)
and other public trails. 2. Bay Area Ridge Trail Connection (Cal Water at Legal
ECdM) Operations
Planning
Public Affairs
Real Property-Page 1 of 13
i
2/10/2011 8:40 AM REAL PROPERTY DEPARTMENT
PROPOSED FY 2011-12 ACTION PLAN KEY PROJECTS
Priority 2-None
Priority 3-None
Deferred
Land Purchase Create connections within District Cooperatively work with local land preservation TBD TBD Mike Williams
Partnerships lands and with other park and open organizations on the following property Sandy Sommer
space lands partnerships: Michael Reeves
1. Saratoga to Skyline Sanborn w/City of Saratoga
&Santa Clara County Parks(priority 2) Legal
2. Bear Creek Redwoods(Moody Gulch)with Operations
Santa Clara County Parks Planning
3. El Corte de Madera Additions with Sempervirens Public Affairs
Fund
4.Work with Hidden Villa&Heifer International to
provide conservation easements and public access
to Rancho San Antonio Open Space Preserve.
New Land Initial site security and cleanup Powell Property Site Restoration and Structures TBD TBD Michael Reeves
Transition Demolition
Operations
Planning
Potential New Obtain new trail easements 1. Mt. Um to Cathedral Oaks, Sierra Azul TBD TBD Michael Reeves
Trail Easements connecting the District's preserves 2. Bear Creek Redwoods Open Space Preserve
and other public trails. 3. La Honda Creek Open Space Preserve Legal
(Caltrans&Stillheart) Operations
Planning
Public Affairs
Real Property-Page 2 of 13
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2/10/2011 8:40 AM REAL PROPERTY DEPARTMENT
PROPOSED FY 2011-12 ACTION PLAN KEY PROJECTS
f
Priority 1
Coastside Continue to grow the District's Purchase new land addition to the Miramontes FY11-12 $ 1,600,000 Mike Williams
Purchases preserve system within the Ridge Open Space Preserve and pursue other
Coastside Protection Plan opportunities in the Coastside Protection Area. All departments
Priority 2
Purisima to the Acquire new land in the 1. Continue to pursue a lot line adjustments to Q2 FY11-12 Lot line $ 30,000 Mike Williams
Sea Purisima/Lobitos Creek Watershed merge the Elkus Uplands&Lobitos Ridge adjustment and
corridor to eventually create a properties. open access Legal
Purisima to the Sea trail from 2.Work with private property owner of Purisima easement Operations
Skyline to the sea Farms property to pursue property division of Q4 FY11-12 Planning
upland and agricultural areas of property. Purisima Farms Public Affairs
property division
Priority 3-None
Deferred
Purisima to the Acquire new land in the Purisima Farms Property Transfer TBD TBD Sandy Sommer
Sea Purisima/Lobitos Creek Watershed
corridor to eventually create a
Purisima to the Sea trail from
Skyline to the sea
Real Property-Page 3 of 13
2/10/2011 8:40 AM REAL PROPERTY DEPARTMENT
PROPOSED FY 2011-12 ACTION PLAN KEY PROJECTS
Priority 1
Greenbelt and In conjunction with strategic plan 1. Review,consolidate,and analyze existing land Q1 FY11-12-Policy $ - Sandy Sommer
Coastside Land program development tasks, acquisition policies including Basic Policy; Land Review
Purchase review existing long range open Acquisition; ROSS; Coastside Service Plan; Planning
Program space land acquisition policies with Master Plan; Real Property Committee Charge. Q2 FY11-12- Administration
Development the Real Property Committee and 2. In conjunction with Strategic Plan development, Strategies
Board of Directors. review Greenbelt definition; discuss strategies for
greenbelt and coastside land conservation.
Priority 2-None
Priority 3-None
Deferred-None
Priority 1
Encroachment Address Encroachments on Siena Azul-Kennedy trail fence encroachment FY11-12 $ 60,000 Michael Reeves
Resolution District Lands Saratoga Gap-dump site clean up(Gullicksen)
Legal
Operations
Planning
Public Affairs
I
Real Property-Page 4 of 13
1
2/10/2011 8:40 AM REAL PROPERTY DEPARTMENT
PROPOSED FY 2011-12 ACTION PLAN KEY PROJECTS
Priority 1 Continued
Ridge Vineyards Protect scenic ridgeline at Monte Draft agreement and easement documents for fee Q3 11-12 $ 5,000 Sandy Sommer
Bello Open Space, resolve historic and easement property exchanges to resolve
encroachments and enhance historic encroachment, protect scenic ridgeline and Legal
historic and compatible agricultural enhance compatible agricultural uses. Operations
uses. Planning
Public Affairs
Priority 2
Guadalupe Land Assess Guadalupe Land Company 1.Appraise fair market value of GLC property FY11-12 $ 6,000 Mike Williams
Company (GLC)Potential Capital Gains Tax which is subject to an open space easement.
Capital Gains Liability 2.Work with Corporate counsel to assess potential Legal
Tax Liability capital gains tax liability.
Priority 3-None
Deferred
San Mateo File notice of nonrenewal for all File a notice of nonrenewal with San Mateo County TBD TBD Sandy Sommer
County Williamson Act contract lands in and City of Menlo Park for appropriate MROSD Jean Chung
Williamson Act San Mateo County lands currently covered by the Williamson Act.
Contracts
Nonrenewal
Encroachment Address Encroachments on Sierra Azul-residential encroachment TBD TBD Michael Reeves
Resolution District Lands (Youngblood)
Saratoga Gap-residential encroachment
(Marshall)
Real Property-Page 5 of 13
2/10/2011 8:40 AM REAL PROPERTY DEPARTMENT
PROPOSED FY 2011-12 ACTION PLAN KEY PROJECTS
Priority 1
New Land Transition rental structures Transition Hawthorne Alpine Road house, FY11-12 $ 5,000 Elaina Cuzick
Rental Property associated with new land POST(Silva)house and Folger house(staff) into
Transition purchases rental residences. All Departments
1.Assess overall conditions of residence.
2. Make repairs and clean residence.
3. If residence does not have current tenant-list
the residence for rent.
4. Enter into lease with current tenant or new
tenant.
Priority 2-None
Priority 3
C&C New Construct third building at C&C 1. Planning,Operations, Legal to review proposal FY11-12 $ - Elaina Cuzick
Building communications facility at Black to build third building.
Mountain 2.Take to Real Property Committee for approval Legal
on new location (at rear of facility)and impacts. Operations
3. Revise communications lease with tenant to Planning
incorporate the third building as needed.
4.Work with tenant on design and permitting.
5. Issue permits and manage construction with
tenant.
Real Property-Page 6 of 13
2/10/2011 8:40 AM REAL PROPERTY DEPARTMENT
PROPOSED FY 2011-12 ACTION PLAN KEY PROJECTS
Deferred
Property To increase efficiencies in 1. Analyze Property Management requirements. TBD TBD Elaina Cuzick
Management handling tenant issues and 2. Develop requirements document.
Software centralizing key tenant information. 3. Research Property Management firms use of
software options.
4. Review software vendor options.
5. Test vendor software choices for best fit if
possible.
6. Make recommendation.
7. Purchase software.
8. Integrate all current property management
information into software.
Bi-Annual Develop bi-annual agreements for 1. Upon Board approval, issue painting and TBD TBD Elaina Cuzick
Contract repair and maintenance contracts. roofing bid
Process Implement process with two packages.
contractors for the next two years. 2. Select painting and roofing contractors for two
years.
3. Develop process flow for other department use.
I
Real Property-Page 7 of 13
I
2/10/2011 8:40 AM REAL PROPERTY DEPARTMENT
PROPOSED FY 2011-12 ACTION PLAN KEY PROJECTS
Priority 1
San Mateo To renew the District's 25-year 1. Understand with Operations the District Radio Q4 FY11-12 $ - Elaina Cuzick
County Telecom communication lease with San System requirements for tower at the County's Contingent on San
Lease-Rolph Mateo County for the Rolfe Pise Peak Communications Site. Mateo County Legal
Repeater, Repeater Site at the Russian 2.Work cooperatively with County to develop a Board of Supervisor Operations
Russian Ridge Ridge OSP. Where possible, lease that will assist the District with its radio approval Planning
Open Space investigate a cooperative lease system requirements at Pise Peak and allow the
Preserve with the County to enhance the continued leasing of the Rolfe Repeater Site for
communication capability of the the next 25 years.
new District Radio System 3. Receive approval of the new 25-year least from
the County.
GGNRA To manage the construction phase 1. Coordinate with Operations day-to-day Q1 -2011-12 $ - Elaina Cuzick
Communications of the GGNRA Tower project at the contractor requirements.
Tower Black Mountain communication 2. Monitor with Operations day-to-ay construction Legal
Construction facilities at C&C lease site activities. Operations
3. Coordinate with Operations/Public Affairs to Planning
manage public outreach regarding construction Public Affairs
4 Coordinate with GGNRA and Operations for
installation of District Radio equipment on GGNRA
tower
5. Ensure all site clean up and road repair
completed by GGNRA post construction.
Priority 2-None
Priority 3-None
Deferred-None
Real Property-Page 8 of 13
2/10/2011 8:40 AM REAL PROPERTY DEPARTMENT
PROPOSED FY 2011-12 ACTION PLAN KEY PROJECTS
Priority 1
Ag Lease- Develop an agricultural lease for a 1. Develop Agriculture Production Plan for Lobitos Q1 FY11-12 $ - Elaina Cuzick
former POST property in Purisima Creek Ridge
(Lobitos Ridge) Redwoods Open Space Preserve- 2. Meet with tenant to discuss plan and lease Legal
property contingent on Planning support specifics Planning
and assistance 3. Develop Agricultural Lease Operations
4. Review Agricultural Production Plan with Farm Public Affairs
Bureau&SMC Ag Advisory
5. Review Agricultural Production Plan with U&M
committee
6.Sign Lease
Priority 2
Grazing Lease- Develop a new grazing lease for a 1. Develop Rangeland Management Plan for Q2 FY11-12 $ - Elaina Cuzick
former POST property in Purisima Creek Bluebrush
(Blue Brush Redwoods Open Space Preserve- 2. Develop grazing lease Legal
Canyon) contingent on Planning support 3. Meet with tenant to discuss plan, lease specifics Planning
property and assistance and AUM pricing Operations
4. Review Rangeland Management Plan with Farm Public Affairs
Bureau&SMC Ag Advisory
5.Sign lease
Stevens Canyon Develop a long term management 1. Review and possibly revise Orchard Plan Q1 FY11-12 $ - Elaina Cuzick
Ranch Long arrangement with Village Harvest previously developed with POST for management
Term Orchard to manage the orchard of the orchard. Legal
Management 2. Revise the previous POST management Public Affairs
! Agreement agreement and present to Village Harvest. Operations
3. Negotiate with Village Harvest on agreement. Planning
4. Present Orchard Plan and management
agreement to Board for approval.
Priority 3-None
Real Property-Page 9 of 13
2/10/2011 8:40 AM REAL PROPERTY DEPARTMENT
PROPOSED FY 2011-12 ACTION PLAN KEY PROJECTS
Deferred
Ag Lease- Develop an agricultural lease for a 1. Develop Agriculture Production Plan for TBD TBD Elaina Cuzick
POST Madonna planned property purchase in Miramontes Ridge property
Creek Miramontes Ridge Open Space 2. Develop agricultural lease Legal
Preserve-contingent on Planning 3. Meet with tenant to discuss plan and lease Planning
support and assistance specifics Operations
4. Review Agricultural Production Plan with SMC Public Affairs
Farm Bureau&SMC Ag Advisory
5. Sign Lease
Priority 1 -None
Priority 2
Bear Creek Complete development of a draft 1. Prepare Bear Creek Stables draft site and Q2 FY11-12 $ 7,500 Elaina Cuzick
Stables Bear Creek Stables site and management plan options
RFP/Lease management plan options Legal
Planning
Operations
Public Affairs
Priority 3-None
Deferred
Stable Lease- Develop an stable lease for a 1. Develop Stable Plan for Miramontes Ridge TBD TBD Elaina Cuzick
POST Madonna property in Miramontes Ridge property
Creek Open Space Preserve-contingent 2. Develop stable lease Legal
on Planning support and 3. Meet with tenant to discuss plan &lease Planning
assistance specifics Operations
4. Review Stable Plan with SMC Ag Advisory, SMC Public Affairs
Farm Bureau
5. Sign Lease
Real Property-Page 10 of 13
I
2/10/2011 8:40 AM REAL PROPERTY DEPARTMENT
PROPOSED FY 2011-12 ACTION PLAN KEY PROJECTS
Deferred Continued
Bear Creek Complete development of a Bear 1. Present Bear Creek Stables conceptual site and TBD TBD Elaina Cuzick
Stables Creek Stables site and management plan options to Board Ad Hoc
RFP/Lease management plan, RFP, and long Committee Legal
term lease 2.Work with Board Ad Hoc Committee to finalize Planning
on a Bear Creek Stables site and management Operations
plan option Public Affairs
3. Draft a long-term lease agreement to be
included in Request for Proposal (RFP)
4. Prepare RFP including request for detailed
financial plan
5. Issue RFP,evaluate proposals, select stable
tenant
6. Sign Lease
Priority 1
Fremont Older Implement a plan to complete Phase 1 -North behind Fremont Older House Q3 FY11-12 $ 10,000 Elaina Cuzick
House defensible space around the
Defensible historical Fremont Older house to Planning
Space comply with State law Operations
Hawthorns Secure historic residence and form Secure and weatherproof historical buildings FY11-12 $ 55,000 Michael Reeves
Historic partnerships Identify and initiate discussions with potential
Residence partners for historic resource management Planning
Operations
Priority 2-None
Priority 3-None
Real Property-Page 11 of 13
2/10/2011 8:40 AM REAL PROPERTY DEPARTMENT
PROPOSED FY 2011-12 ACTION PLAN KEY PROJECTS
Deferred
Fremont Older Implement a plan to complete Phase 2-East of the Road all the way to the TBD TBD Elaina Cuzick
House defensible space around the Adobe
Defensible historical Fremont Older house to Phase 3-Around the Adobe
Space comply with State law
• Convert the budgeted funds in New Land Commitments budget category into open space lands at desirable prices,focusing on critical greenbelt properties that round out
and improve public access to existing preserves,connect to other preserves and to other public lands, protect natural habitat and resources, and further the completion of
the Bay Area Ridge Trail and the San Francisco Bay Trail.
• Provide comprehensive land conservation planning and strategic analysis to guide the land purchase program. Work with Operations and Planning Departments to
evaluate new properties being considered for purchase and help assess management issues and associated costs. Provide land use and site planning information to assist
in developing terms and conditions for negotiating land purchases. Conduct due diligence investigations as necessary.
• Maintain a multi-year spending plan for open space land purchases that optimizes use of cash and borrowed funds to accomplish land purchase goals within budget
constraints. Contingent on working with District Controller on Q3 financing measure.
• Explore grant opportunties to augment land purchase funds. Explore joint projects with non-profit and public agency partners, bargain sales, and/or gifts where possible.
Explore various alternative terms of purchase to offer advantages and incentives to landowners, as well as cost savings to the District.
• Work jointly with Planning and Operations Departments to transition responsibility for planning, management, and operation of newly purchased lands. Assist with structure
disposition and site remediation efforts in the short-term timeframe following property purchase.
• Administer tax cancellations for purchased property. Implement assessment agreement for San Mateo County Mosquito Abatement District. Continue to work with
Operations and Administration Departments on Coastside Protection Program agreements with La Honda Pescadero Unified School District n n c and San Mateo Count Fire to
P p 9 g Y
pay and track service fees for existing and new land purchases on the coast.
• Convert the budgeted funds in New Land Commitments budget category into open space lands at desirable prices,focusing on critical greenbelt properties that
round out and improve public access to existing preserves, connect to other preserves and to other public lands, protect natural habitat and resources,and further the
completion of the Bay Area Ridge Trail and the San Francisco Bay Trail.
• Protect District interests in land by resolving conflicts arising from easement and encroachment issues. Coordinate closely with Operations and Legal Program to defend
the District's interests in property rights disputes.
Real Property-Page 12 of 13
2/10/2011 8:40 AM REAL PROPERTY DEPARTMENT
PROPOSED FY 2011-12 ACTION PLAN KEY PROJECTS
• Assist Planning Department in monitoring proposed outside land development or land use changes that could negatively impact District preserves. Participate in the local
development review process to encourage dedications,exchanges,or purchases of land or easements for open space purposes to enhance the District's land protection
goals.
• Manage District's real property assets and revenue-producing activities maximizing rental income consistent with Open Space Management policies,working with
Operations and Planning Departments to implement grazing and agricultural leases, assessing viability of retaining structures or make recommendations to the Board for
their disposition. Maintain a relocation assistance program utilizing staff and consultants as necessary.
• Administer rental accounts,communication, and agricultural leases. Maintain and enhance revenue stream through competitive and current rate structure,effective
maintenance programs,and communication with tenants. Maintain and improve District rental structures as needed.
• Work with Legal to oversee the operation and management of the Guadalupe Land Co. in Sierra Azul Open Space Preserve.
Real Property-Page 13 of 13
I
i
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
PLANNING
DEPARTMENT
ACTION PLAN FY2011-12
I
I
i
�
Basic Policy Objective:
The District protects and restores the natural diversity and integrity of its resources; encourages �
'
public and private agencies bz preserve, maintain and enhance open space; and follows
management policies for quality care of the land, provision of public access, and maintenance of
moo|ogioo| values and public safety.
Core Functions:
� A. Plan, design, and implement projects forpub|ioacooeo' reoouroennonagmnment, andataff
facilities.
� B. Develop and maintain use and management policies and procedures. |
C. Manage the District's Geographic Information Systems /G|8\.
D. Comply with the California Environmental Quality Act(CEC>/\) and all code and regulation
requirements.
|
E. Work with other agencies to obtain funding, plan for, and protect District and Regional
greenbelt use and resources.
Staff Resources (Stated as Full-Time Equivalents -FTE,m):
FTEs Position Title
1 Planning Manager
I Senior Planner
1 Senior Resource Planner
1 Geographic Information Systems (GIS) Coordinator
1 Resource Planner 11
2 Open Space Planner I
1 Resource Planner 1
2 Planning Technician
1 Administrative Assistant
1 Mt. Umunhum Site Remediation and Restoration Project Manager
�
Planning—Peoaiofi
i
2/10/2011 9:40 AM PLANNING DEPARTMENT
PROPOSED FY 2011-12 KEY ACTION PLAN PROJECTS
Priority 1
Cooley Landing Partner with City of East Palo Alto Coordination with City of East Palo Alto Q1 FY11-12- Amend $30,000 Tina Hugg
Peninsula Partnership to refine and adopt a use and to review RFPs,construction drawings, Ravenswood U&M Plan
Agreement with East management plan amendment for grant documents,and others to support and partnership agreemeni Legal
Palo Alto the Cooley Landing Peninsula at the project. Provide technical Q2 FY11-12-Site Operations
Ravenswood Open Space assistance as needed to review remediation begins Public Affairs
Preserve. documents and other work products. Real Property
Work with District Board for
amendments to U&M Plan and Cooley Landing Ad
Partnership Agreement with City. Hoc Committee
Mt. Umunhum Site Prepare a site specific plan for the Complete environmental assessment Q2 FY11-12-Certify EIR $200,000 Meredith Manning
Planning former Almaden Airforce Base(Mt. and Environmental Restoration and and Final Board approval
Umunhum and Mt.Thayer)that Public Access Plan for Mt. Umunhum of Site Plan All Departments
(Element of the SA/BCR identifies public access, for Board consideration and adoption General Manager
Master Plan project) interpretation,and ecological (Final Adoption). Legal
restoration opportunities.
Sierra Azul/Bear
Creek Redwoods Ad
Hoc Committee
Priority 2-None
Priority 3-None
Deferred
Sierra Azul/Bear Develop a long-range 30-year Incorporate Mount Umunhum Q3 FY11-12-Begin edits $92,000 Lisa Bankosh
Creek Redwoods blueprint to guide use, Environmental Restoration and Public to Admin Draft Master
Master Plan management,and facilities Access Plan and finalize Draft Master Plan All Departments
Development development. Plan and EIR. Production and release Q2 FY12-13-Project General Manager
of Public Draft,and Final EIR, Findings completion(Board final Legal
(To be informed by Mt. and Final Notice. approval of Master Plan)
Um project) Sierra Azul/Bear
Creek Redwoods Ad
Hoc Committee
Planning-Page 1 of 12
2/10/2011 9:40 AM PLANNING DEPARTMENT
PROPOSED FY 2011-12 KEY ACTION PLAN PROJECTS
Deferred Continued
El Sereno Use and Review the Use and Management Identify new trail opportunities;assess TBD TBD TBD
Management Plan Plan for El Sereno Open Space suitability for expanding dog use
Amendment Preserve to consider potential new throughout Preserve trails using Board-
trail alignment(s)and expansion of adopted criteria; hold a
dogs on leash. neighborhood/Use and Management
Committee meeting;forward
recommendations to the Board for
review and consideration.
Public Use Study Conduct a science-based study to Scope out study design,criteria, TBD TBD TBD
(Trail Impacts) evaluate impacts of hikers, inputs/outputs,factors to consider,
bicyclists,equestrians,and dogs potential partners,and funding;potential
on natural resources, partners include local universities and
infrastructure,and operations. research institutions.
Priority 1
Ward Boundaries Produce new Ward Boundaries Obtain new census data information and Q3 FY11-12-Complete Refer to Casey Cleve
Analysis map based on 2010 census data. conduct GIS analysis to update Ward Ward boundary updates Administration
boundaries for the District. and present boundary map budget. Administration
options to Board for review General Manager
and consideration Legal
Priority 2
Conservation GIS Use of Conservation GIS to inform Begin creating a comprehensive Q4 FY11-12-Produce $2,000 Casey Cleve
Library criteria and strategy for new land Conservation GIS Library by compiling series of initial maps as
purchases. and examining regional conservation support tool to evaluate Real Property
GIS data and current District GIS data to biodiversity value of new
create conservation layers for use in lands.
evaluating biodiveristy value of lands.
Priority 3-None
Planning-Page 2 of 12
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2/10/2011 9:40 AM PLANNING DEPARTMENT
PROPOSED FY 2011-12 KEY ACTION PLAN PROJECTS
Deferred
District-Wide GPS Implement District-wide GPS TBD TBD TBD TBD
Field Collection and system to improve consistency,
Implementation accuracy,and efficiency in field
data collection and data
management.
Priority I
El Corte de Madera Implement new staging area and Complete trail design and permitting for Q1 FY1 1-12-Phase 1 $56,500 Tina Hugg
Creek Staging Area trail improvements, contingent on Phase I trails and relocated trail permitting
and Trail Board approval. crossing across Highway 35. Q4 FY1 1-12-Phase I Operations
Improvements bidding Real Property
Q1 FY1 2-13- Phase I
award construction
contract
Q2 FY1 2-13- Staging
area construction
Q3 FY12-13-New trail
crossing construction
Q3 FY14-15-Project
completion(all phases)
Russian Ridge Use Provide public access to Mindego Complete environmental review and Q2 FY1 1-12-CEQA $22,000 Gretchen Laustsen
and Management Plan Hill per prior commitment with seek Board approval of a Use and process
Amendment(Mindego Peninsula Open Space Trust. Management Plan Amendment; Q3 FY1 1-12-Board Operations
Hill Trail) complete trail design, including consideration of U&M Plan
constructions drawings and Amendment and CEQA Use and Management
specifications; prepare and submit certification Committee
permit applications. Q3 FY12-13-Trail
construction
Planning-Page 3 of 12
2/10/2011 9:40 AM PLANNING DEPARTMENT
PROPOSED FY 2011-12 KEY ACTION PLAN PROJECTS
Priority 1 Continued
Thornewood Trail Improve access to Preserve trails. Following Town of Woodside approval Q2 FY11-12-Project $10,000 Meredith Manning
Improvements of permit resubmittal,complete the completion
bridge installation. Grant-funded Operations
through Federal
Renewal of Permit streamlining for routine Renew a multi-year MOU with DFG to Q4 FY11-12-Obtain DFG $10,000 Kirk Lenington
Memorandum of maintenance activities. permit routine maintenance activities on concurrence on edits to
Understanding (MOU) District lands. MOU and required list of Operations
with California submittals Legal
Department of Fish
and Game(DFG)
Priority 2
Mt. Umumhum Begin to Implement Phase I-Year Initiate planning for Phase I site Q1 FY11-12-Complete $200,000 Meredith Manning
Implementation 1 of the Environmental Restoration improvements:develop plans for trail trail planning,topo survey,
Phase I-Year 1 and Public Access Site Plan connections to Barlow Road and and bio survey(trails) Operations
projects. Lexington Basin and ecological Q2 FY11-12- Initiate Public Affairs
restoration. Seek grant funding for summit restoration Real Property
public access improvements. planning,complete arch
surveys
Q4 FY11-12- Identify
grant funding
i
Alpine Pond Long- Provide new interpretive and trail Complete environmental review for new Q4 FY11-12-Complete $130,000 Lisa Bankosh
Term Management improvements and habitat interpretive,trail,and habitat CEQA review
Plan restoration for rare aquatic enhancement improvements at Alpine Q4 FY12-13-Permitting Awaiting grant Legal
species. Pond. Q4 FY13-14-Site notification Operations
improvements completed Public Affairs
Project is fully contingent on grant
funding. Use and Management
Committee
Planning-Page 4 of 12
2/10/2011 9:40 AM PLANNING DEPARTMENT
PROPOSED FY 2011-12 KEY ACTION PLAN PROJECTS
Priority 3
Pulgas Ridge Trail Work in partnership with City of Explore possibility of extending a Q4 FY11-12-Complete $6,500 Gretchen Laustsen
Connection San Carlos to wstablish a new trail trailhead through SFPUC lands;work discussions with SFPUC
connection to upper Pulgas Ridge. with City and neighbors to address to determine feasibility of Operations
concerns regarding trail access and use; trail extension through
return to Use and Management SFPUC lands Use and Management
Committee with recommendations; Q4 FY11-12-2nd U&M Committee
continue to coordinate with City as Committee Meetings with
needed. additional findings
Deferred
La Honda Creek Begin to Implement Phase I -Year Work with tenant to design sign plan Q4 FY11-12-Secure TBD Galli Basson
Master Plan Phase 1 1 of the Master Plan projects. and language for Phase I trail use; permits for road repair
Implementation submit permits to complete repairs to Q1/Q2 FY12-13-Bidding Operations
main ranch road (Phase I segment). and award of contract Real Property
Q3 FY12-13-Road repair
completed
Priority 1
Fremont Older Staging To improve public safety at staging Negotiate canopy and other site safety TBD based on $70,000 Gretchen Laustsen
Area Public Safety area by reaching a mutually improvements with the Country Club; negotiations with Saratoga
Improvements acceptable resolution with the seek Board approval of the site Country Club All Departments
Saratoga Country Club. improvements;complete design plans General Manager
and secure permits; prepare bid Legal
package,solicit bids,and administer
contract.Project scope contingent on
negotiations with Country Club.
Planning-Page 5 of 12
2/10/2011 9:40 AM PLANNING DEPARTMENT
PROPOSED FY 2011-12 KEY ACTION PLAN PROJECTS
1
Priority 1 Continued
Schilling Lake Define a long-term management Remove select trees per Board- Q3 FY11-12-Complete $15,000 Galli Basson
Management Plan- plan for Schilling Lake; implement approved Lake Management Plan from tree removal
Implementation recommendations. Schilling Lake Dam to protect dam Operations
integrity.
Priority 2
Peter's Creek Trail Protect public health and safety Assess trail bridge condition; if deemed Q2 FY11-12-Complete $25,000 Lisa Bankosh
Bridge Repair and trail connectivity across necessary, begin design for new trail assessment;determine
Peter's Creek; bridge abutments bridge. need for repair/ Operations
appear to be compromised. replacement and begin
design
Priority 3-None
Deferred-None
Priority 1
Guadalupe River Comply with Regional Water Implement first year of the coordinated Q3 FY19-20-Complete $50,000 Kirk Lenington
Mercury Total Quality Control Board orders to monitoring effort to assess TMDL erosion control projects
Maximum Daily Load investigate and monitor TMDL implementation success. Continue and monitoring Legal
(TMDL) implementation. investigations of potential mercury
mitigation sites on District lands
Hicks Flat Mercury Reduce pollution to the aquatic Complete mercury remediation design Q1 FY11-12-Complete $37,000 Matt Baldzikowski
Remediation environment and eliminate a (removal and stabilization of eroding remediation design
potential public safety hazard. mining waste rock along streambank)at Q1 FY12-13-CEQA and Grant-funded Operations
Sierra Azul. permitting through State Water Legal
Q2 FY13-14-Remediation Resources Control
completed Board
Planning-Page 6 of 12
Ili
2/10/2011 9:40 AM PLANNING DEPARTMENT
PROPOSED FY 2011-12 KEY ACTION PLAN PROJECTS
Priority I Continued
Mindego Ranch Evaluate and remediate landfill. Negotiate final agreement to close TBD-based on Refer to Real Kirk Lenington
Remediation project with affected parties and obtain negotiations with affected Property budget.
"no further action"letter from Water parties Legal
Board.
Mt. Umunhurn Remediate the former Almaden Complete permitting/bidding process Q1 FYI 1-12-Lead/ $582,500 Gina Coony
Remediation and Airforce Base(Mt. Umunhum and and award contract to demolish first asbestos removed from
Restoration Mt.Thayer). phase of buildings and structures, structures. $580,500 to be All Departments
consistent with a Board-approved Q2 FYI 1-12-Bidding reimbursed through Legal
Restoration and Public Access Plan. process for demolition FY 09110 federal
Q3 FYI 1-12-Award of appropriations
contract for demolition
Q2 FY12-13-Phase I
structure demolition
complete
Priority 2
Big Dipper Road Reduce sediment to the aquatic Seek bids,award contract, and Q1 FYI 1-12-Bidding $352,000 Matt Baldzikowski
Restoration environment through road removal.complete restoration project to remove process
perched fill and road/stream crossings Q2 FYI 1-12- Award Partially funded Operations
along one mile of badly-eroding former construction contract ($148,000)by a Legal
ranch road and upgrade 1/2 mile of Old Q4 FYI 1-12-Project Department of Fish Public Affairs
Page Mill Road. completion and Game grant.
Resource Update existing Board policies to Obtain final Board approval for the Q1 FYI 1-12-CEQA $14,500 Julie Anderson
Management Policies guide resource management entire set of Resource Management review
actions. Policies Q1 FYI 1-12-Board Administration
considers certificaton of Operations
CEQA document and Public Affairs
adoption of RM Policies Legal
Planning-Page 7 of 12
2/10/2011 9:40 AM PLANNING DEPARTMENT
PROPOSED FY 2011-12 KEY ACTION PLAN PROJECTS
Priority 2-Continued
El Corte de Madera Reduce sedimentation to ECdM Secure permits for Methuselah bridge Q1 FY11-12-Complete $37,000 Julie Andersen
Creek Watershed and San Gregorio Creeks. and Manzanita Trail improvements and design and construction
Protection Program complete first phase of road fill plans Operations
removal/trail restoration to close Q2 FY11-12-Permitting
abandoned alignments. Q2 FY12-13-Construction
Priority 3-None
Deferred-None
Priority 1 -None
Priority 2
Ponds DR07 and Continue implementation of the Complete pond design and submit for Q2 FY11-12-Design $48,500 Julie Anderson
DR08 Repair Driscoll Ranch Pond Management permits;secure grant funding for repair Q3 FU11-12-CEQA and
Plan, repairing additional work. permitting Operations
failed/failing ponds on the property. Q1-Q3 FY12-13-Bidding,
award of contract and
repair
Priority 3-None
Deferred
Mindego Lake Define a habitat restoration and TBD TBD TBD TBD
Management Plan long-term management plan for
Mindego Lake.
Planning-Page 8 of 12
2/10/2011 9:40 AM PLANNING DEPARTMENT
PROPOSED FY 2011-12 KEY ACTION PLAN PROJECTS
Priority 1 -None
Priority 2
Alma College Site Use Develop partnership for reuse of Prepare and release of a Request for Q1 FY1 1-12-Prepare $15,000 Erica Simmons
Partnership former Alma College Site. Proposals(RFP)to determine RFP
partnership interest in Q2 FY1 1-12-Release Operations
rehabilitating/stabilizing key structures; RFP
review results with the Committee; Q4 FY1 1-12-Review Sierra Azul/Bear
return to the Board with recommended proposals and prepare Creek Redwoods Ad
next steps. revised site plan;obtain Hoc Committee
Committee support
Q1 FY12-13-Present site
plan for Board review and
consideration
Priority 3
Archaeological Survey of archaeological Competetively select consultant to Q2 FY2011-12-Release $25,000 Matt Baldzikowski
Surveys(Mindego resources throughout Mindego complete archaeological surveys to RFQ/P to solicit Proposals
Ranch and Skyline Ranch property and in the vicinity inform development of future Q2 FY2011-12-Award Operations
Ridge) of the Skyline Field Office. plans/construction projects. consultant contract
Q4 FY2011-12-Final
report completed
Deferred-None
Planning-Page 9 of 12
i
2/10/2011 9:40 AM PLANNING DEPARTMENT
PROPOSED FY 2011-12 KEY ACTION PLAN PROJECTS
Priority 1
Folger Ranch House Implement basic habitability Complete bidding process to award Q1 FY2011-12-Bidding $277,000 Erica Simmons
Remodel upgrades to District residence. construction contract;complete Q2 FY2011-12-Award
residence remodel and new water remodel contract Planning
system installation. Q2 FY2011-12-Begin Real Property
construction Operations
Q3 FY2011-12- Legal
Construction complete
Priority 2
South Area Field Site planning and design for new Secure the one building with historic FY10-11: Site planning $195,500 Tina Hugg
Office Site Preparation south area field office facility. merit;continue site planning and design and utility infrastructure
and Design through schematic design phase for nevv research Operations
field office facility. FY11-12: Programming Real Property
and schematic design Legal
FY12-13: Design
development,construction Facilities Ad Hoc
documentation, permitting, Committee
CEQA
FY13-14: Bidding&
negotiation,construction
Planning-Page 10 of 12
2/10/2011 9:40 AM PLANNING DEPARTMENT
PROPOSED FY 2011-12 KEY ACTION PLAN PROJECTS
Priority 2 Continued
Demolition of Beatty Demolish accessory buildings Demolish accessory buildings;secure Q1 FY11-12-Bidding $40,000 Zachary Alexander
Accessory Structures deemed to hold no historic value to historically significant building;continue process for demolition
prepare site for future field staff site planning for new field office facility Q2 FY11-12-Award Operations
facility. (identify infrastructure requirements and demolition contract Legal
preliminary layout); hire consultant team Q3 FY11-12-Demolish
to begin programming design phase. accessory buildings and
restore building pad sites
Skyline Field Office Implement minor remodel to Complete design development and FY11-12: Construction $240,000 Tina Hugg
Improvements existing building and build new construction document phases;secure documentation,permitting,
shop. use and building permits;prepare site CEQA Legal
for construction and initiate bidding FY12-13: Bidding& Operations
process. negotiation, construction
Facilities Ad Hoc
Committee
Priority 3-None
Deferred
Administrative Office Replace aging HVAC system and TBD TBD TBD TBD
HVAC and South End expand capacity of the
Remodel Administrative Office to
accommodate future staff growth.
• Brochure map updates and formatting
• GIS maintenance
Map and graphics production
• Linking District databases to GIS(e.g.road&trail database)
• Sign and signboard replacements
• La Honda Creek Master Plan Development(remaining work to close out planning project) $5,000
Planning-Page 11 of 12
2/10/2011 9:40 AM PLANNING DEPARTMENT
PROPOSED FY 2011-12 KEY ACTION PLAN PROJECTS
I
• Streamline permitting process with San Mateo County for routine maintenance projects
• Participation in Details and Specifications Committee to develop standard District construction details and specifications $3,000
• Memorial Bench Inventory
• Office of Emergency Services Coordination
• Sign Committee participation to address emerging sign issues
• Trail Naming
• Bay Area Open Space Council Upland Habitat Project participation and input
• Participate in the development and review of Community Wildfire Protection Programs(CWPP)
• Cultural Resource Surveys
• Natural Resource Surveys
• Pond Monitoring
• Administer the Resource Management Grants Program $25,000
• Conduct Road and Trail Inventories $20,000
• Stakeholder participation in the San Gregorio Creek Watershed Assessment Technical Advisory Committee JAC}
• Moffett Field/NASA Ames Site Cleanup(including Site 25-Stevens Creek Nature Shoreline Study Area)
Planning-Page 12 of 12
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
DP � TATIONS
DEPARTM ENT
ACTION PLAN FY2011-12
Basic Policy Objective:
The District follows management policies that ensure proper care and stewardship of the land, that
provide public access appropriate to the nature of the land, and that are consistent with ecological
values and public safety.
Core Functions:
A. Act as the frontline "Face of the District," when performing visitor service duties.
B. Provide for public protection, safety and access.
C. Construct, maintain, and repair District trails and structures.
D. Provide field resource management services.
E. Protect natural resources.
F. Restore natural resources.
Staff Resources (Stated as Full-Time Equivalents—FTEs):
FTEs Position Title
1.0 Operations Manager
2.0 Area Superintendents
1.0 Support Services Supervisor
1.0 Management Analyst
1.0 Senior Resource Management Specialist
1.7 Resource Specialist I
4.0 Supervising Rangers
2.0 Maintenance/Construction Supervisors
2.0 Maintenance/Resource Supervisors
1.0 Administrative Assistant
1.0 Field Office Administrative Assistants '/z Time 2
18.0 Rangers
4.0 Equipment Mechanic-Operators
4.0 Lead Open Space Technicians
11.0 Open Spa e Technicians
1.0 Farm Maintenance Worker
4.0 Seasonal Open Space Technician hours 8,500 hours
1.7 Seasonal OST hours for resource management 3,500 hours
1.0 Natural Resources Intern 1.998 hours
62.4 Total FTEs
Operations—Page i of i
2/11/2011 9:42 AM OPERATIONS DEPARTMENT
PROPOSED FY2011-12 KEY ACTION PLAN PROJECTS
Priority 1
Radio Upgrade the District's radio system by Continue with the work already completed on this Q4 FY11-12 $1,170,000 D.Topley
Improvement improving communication capabilities project.Goals for this fiscal year are:
Project resulting in improved staff safety. Legal
-Install,maintain,and utilize the new simulcast system Real Property
-Deployment of the new 2nd radio frequency.
(Note;this project is outside of the 10.5%CapEx
Guideline)
Priority 2
Permits Database Improve the system for issuing, Create a linked system to improve communications Q4 FY11-12 $6,000 G.Baillie
tracking,and reporting permits for between the offices and improve the ability to:issue
greater efficiency and to increase the permits in a timely manner,gather data,and generate Admin-IT
capacity of the Operations accurate and specific reports. Also,create a manual for
Administrative Assistant. users and administrators of the system.
Update the Update sections of the Manual to Create a review team to go through the sections in the Q4 FY11-12 $2,000 G.Baillie
Ranger reflect current practices,and consider manual,and work with field staff to edit,add,and delete
Operations changes requested by staff since the sections as necessary. Legal
Manual(ROM) original Manual was published Admin-HR
District Ordinance Update District Ordinances to reflect Work with outside legal counsel to update the District's Q3 FY11-12 $7,000 G.Baillie
Update changes required to meet the Land Use Ordinances. Last update was in 2004 and a
changing needs of resource protection variety of requested changes have been identified and Legal
and ranger enforcement. need to be addressed. Public Affairs
(Note;recommended to occur every 5 This project will also include a review of the District's Use and Management
years and we are currently 2 years Bail Schedule. Costs include publication and printing Committee
overdue) costs for new Ordinances. Ordinances to be taken to
Use and Managemen Committee for review.
Operations-Page 1 of 9
2/11/2011 9:42 AM OPERATIONS DEPARTMENT
PROPOSED FY2011-12 KEY ACTION PLAN PROJECTS
Priority 2 Continued
District Fire Evaluate the District's role and model Utilize the information gathered at the Operations Q4 FYI 1-12 $400 D.Sanguinetti
Response and for providing fire response services to Leadership Workshop of 2010 to evaluate the current
Suppression ensure it best meets the needs and District Fire Response and Suppression model for Legal
Program clarifies our role based on the mission service delivery. The process will include a review of
of the District. service requirements required by the Districts enabling Use and Management
legislation,staff fire response and suppression role, Committee
required training,and equipment. Final
recommendations will be presented to the Use and
Management Committee.
Priority 3
Radar Database Upgrade the existing radar database Utilize the Incident Database model and components to Q4 FYI 1-12 $2,000 G.Baillie
Improvements start process of improving the existing Radar Database
to allow for access by field staff,and to have data entry Admin-IT
done at the field offices. Limited funds budgeted for this
year.Project is expected to be completed in 2012-13.
Seasonal Ranger Update the current draft plan for Depending on the results of negotiations with the Field Q2 FYI 1-12 $0 G.Baillie
Program creating a Seasonal Ranger Program Employees Association,update the proposal for
creating a seasonal ranger program.
If the decision is made to further research this program,
then no funds would be spent in FYI 1-12,but the
program would be prepared for implementation in FY12-
13.
Deferred
Operations Create a structure for the third in a Gather memorandums,written policies,and procedures TBD $0 G.Baillie
Administration series of three policy binders to which affect patrol,maintenance,and Operations
Policies Manual organize and consolidate policies administrative functions and consolidate them into one Legal
(AOM) specific to Operations. binder;memorialize policies and procedures which are
not currently available in written form.
Operations-Page 2 of 9
i
2/11/2011 9:42 AM OPERATIONS DEPARTMENT
PROPOSED FY2011-12 KEY ACTION PLAN PROJECTS
Priority 1 -None
Priority 2
Rancho San Repair the Black Mountain Trail Repair the trail within the trail easement corridor Q4 FY11-12 $10,000 M.Jurich
Antonio Black Connection alignment from the top of identified in the former Hanson property exchange
Mountain Trail the PG&E Trail to the Black Mountain report. Project is continued from last fiscal year due to Planning
Connection Trail. difficulties in establishing trail route.
Priority 3
Peters Creek Trail Realign the Peters Creek Trail to take Lay out trail,complete CEQA evaluation,and Q3 FY11-12 $5,000 B.Malone
Reroute it off the Jikoji Retreat Property Dam. construction. New trail would be about a quarter mile.
Jikoji requested it for their privacy and Costs budgeted are for materials and supplies. $10K expected in Planning
has agreed to cover costs. donations for staff
time&materials
Deferred
Fremont Older Improve drainage and reduce Realign the Ennex Roadway from gate F004 to the TB D TBD TBD
Ennex Road sedimentation of existing trail. Rainbow Knoll Trail
Realignment
Priority 1
South Area Establish the South Area Outpost,and Complete the project started in FY10-11 to establish a Q3 FY11-12 $12,000 M.Newburn
Outpost continue work towards a permanent temporary outpost at the former Slaght Property;
Development south area office. continue to assist Planning with the search for a Real Property Planning
permanent south area office location. Legal
Admin(IT)
Priority 2
La Honda Garage Protect the Dyer garage building for Complete the project started in FY10-11 to remove the Q2 FY11-12 $25,000 B.Malone
Roof Replacement use as field storage facility. second story of the structure and perform repairs to the
Project roof to make the structure weather proof;San Mateo Planning
County permits required for project completion. Real Property
Operations-Page 3 of 9
it
2/11/2011 9:42 AM OPERATIONS DEPARTMENT
PROPOSED FY2011-12 KEY ACTION PLAN PROJECTS
Priority 3
Electric gate at Eliminate the need for a contract to Contract for the construction and installation of an Q4 FYI 1-12 $23,000 B.Downing
Windy Hill Portola close the Windy Hill Portola Road lot. electric gate at the Windy Hill Portola Road Parking lot.
Road lot Current cost is$6,500.00 a year. Planning
Yearly increases of costs have been
averaging$600.00 a year.
Deferred-None
Priority 1 -None
Priority 2-None
Priority 3
Work Order Improve the current work order system Research alternatives to combine the current two area Q3 FYI 1-12 $0 TBA-Maintenance Sup.
System for better communication between systems used for tracking work orders,and develop a
Improvement offices and record keeping. proposal for a system that meets the needs of all field Admin-IT
staff and administrative staff. If successful,
implementation costs would be budgeted for in FY12-13.
No expenses,beyond staff time,are anticipated for
FY11-12
Deferred-None
i
Operations-Page 4 of 9
2/11/2011 9:42 AM OPERATIONS DEPARTMENT
PROPOSED FY2011-12 KEY ACTION PLAN PROJECTS
Priority 1 -None
Priority 2-None
Priority 3-None
Deferred
Evaluate and Plan Evaluate the structure to see if it is of Evaluate structure and determine if demolition or TBD TBD TBD
for Deferred value for Operational use. completing deferred maintenance is preferable.
Maintenance of Develop plans to restore building if deemed appropriate
Sherrill Winery
Building
Priority 1
Control of Slender Eradicate Slender False Brome from Control of slender false brome on District preserves and Q1 FYI 1-12-CEQA $134,810 C.Roessler
False Brome District preserves,prevent re- financial reimbursment to neighbors for treatment on revised
infestation,and promote neighbor adjacent private property;treat slender false brome Q3 FYI 1-12-creek Public Affairs
eradication. along creek corridors, work completed
Q4 FYI 6-17-Slender
false brome
eradicated from
Woodside area
Integrated Pest Develop a formal Integrated Pest Hire consultant to develop IPM program,conduct Q2 FYI 1-12-Board $95,750 C. Roessler
Management Management Program with environmental review,and coordinate public input. award contract
Program documentation,procedures and public Q4 FYI 1-12 Develop Planning
input. program
Q4 FYI 2-13-Board
consideration of
project&CEQA
certification
Operations-Page 5 of 9
I
2/11/2011 9:42 AM OPERATIONS DEPARTMENT
PROPOSED FY2011-12 KEY ACTION PLAN PROJECTS
Priority 1 Continued
Grassland Burns Develop a grassland burn program. Develop a process to bring on a consultant to continue Q2 FYI 1-12-conduct $8,750 C. Roessler
vegetation and wildlife monitoring at previously burned vegetation and wildlife
and control sites on Russian Ridge. monitoring.
Q2 FY13-14-Board
consideration of
project&CEQA
certification
Priority 2-None
Priority 3
Bluebrush Canyon Remove dumped materials to prevent Remove dumped materials from drainage.This project Q3 FYI 1-12 Refer to Real S. Hooper
Dump Site Clean downstream pollution and erosion. will also require CEQA review. Property budget.
Up Restore to natural condition. Planning
Real Property
Deferred-None
Priority 1
Sudden Oak Continue monitoring status and Fund and assist Sudden Oak Death research,and Q3 FYI 1-12 summary $20,700 C. Roessler
Death Monitoring support University of California monitor infested areas. report on canyon oak
&Research research of Sudden Oak Death. susceptibility to SOD Public Affairs
Q3 FYI 1-12 spray
treatment of research
&specimen oaks
Priority 2-None
Priority 3-None
Deferred-None
Operations-Page 6 of 9
I
2/11/2011 9:42 AM OPERATIONS DEPARTMENT
PROPOSED FY2011-12 KEY ACTION PLAN PROJECTS
Priority 1-None
Priority 2
Weed Control on Control priority weeds on Mindego Continue vegetation management on Mindego. Q1&Q2 FY11-12 $28,456 C. Koopmann
Mindego property property to improve conditions of spring&summer
grasslands. weed work Planning
Q4 FY20-22 priority Real Property
weeds controlled on
Mindego
Priority 3
Development of Work with a consultant to develop a Develop an Agricultural Production Plan for the Q4 FY011-12 $55,000 C.Koopmann
Madonna Creek Agricultural Production Plan for the Madonna Creek property.
Agricultural Madonna Creek Property. Planning
Production Plan Real Property
Deferred
Weed Control on Control priority weeds on Driscoll Conduct vegetation management on former Driscoll TBD TBD C. Koopmann
Driscoll property property to improve conditions of property.
grasslands. Planning
Real Property
•Assist Planning Dept with new boardwalk and restoration of Alpine Pond
•Assist Planning with Biodiversity Land Acquisition Analysis
•Assist Planning with biological monitoring of Driscoll and Big Dipper work
•Assist Planning with restoration of Driscoll ponds DR07 and DR08
•Assist Planning with revegetation plan for Hicks Flat
•Prepare grazing management plan for Bluebrush Canyon;revise lease,install infrastructure improvements
•Prepare lease,find grazing tenant for La Honda
•Provide biological evaluations for new acquisitions
•Provide CEQA support
•Resource Management will support projects identified for field operations
Operations-Page 7 of 9
i
2/11/2011 9:42 AM OPERATIONS DEPARTMENT
PROPOSED FY2011-12 KEY ACTION PLAN PROJECTS
•Assist Land Protection Specialist with identification and mitigation of encroachments to District preserves
•Assist Planning Department in development of Site Plan for Skyline Field Office
•Assist the Planning Department with the design and development of new trails as identified in Use and Management Plans
•Budget&Action Plan-Create:Annual Budget,Midyear Budget,Budget Forecast as well as Annual Action Plan,Midyear Changes and Action Plan Review
•Comply with OSHA and other mandates,and providing necessary safety equipment and training
•Conduct focused ranger patrol to address undesignated trail construction and use at Sierra Azul and El Corte de Madera Creek Open Space Preserves
•Continue liaison efforts with police,fire,municipal court,and other public jurisdictions
•Coordinate occupational health and safety program for field operations
•El Corte de Madera Trail Improvements(erosion reduction)
•Enforce District land use regulations by providing active ranger patrol and after-hours call-out response
•Identify and mitigate potential hazards to enhance public safety
•Incorporate newly purchase properties into regular patrol and maintenance schedules
•Maintain buildings,vehicles,and equipment to maximize utility and longevity
•Maintain lands in an environmentally sensitive manner,utilizing resource management practices
•Monitor public use and land use regulation compliance. Assist in education of visiting public on proper use of District preserves
•Monitor special events,use permits,and resource protection impacts on District lands
•Participate in Real Property's"New Land Acquisition Process." This will involve Area Superintendents and Resource Management staff members
•Provide clean,well maintained,public facilities(trails,restrooms,parking lots,etc.)for safe use by District visitors
•Provide safety training for sworn and non-sworn staff
•Provide supervision and assistance to volunteer projects
•Repair and maintain structures involved in the District's employee housing program
•Respond to accidents and other emergencies on District lands
•Respond to fires on District lands and adjacent lands when District property is threatened or where specified by written agreements
•Stevens Creek Apple Orchard
•Continue management of Rancho San Antonio County Park
•Work with court jurisdictions and District Attorneys'offices to prosecute District cases
•Work with database consultant to make changes and improvements to Operations databases in response to information requests
•Work with IT staff to improve electronic information availability between the field and administrative offices
•Work with Planning Department on Master Plans and Use and Management Plans
•Work with the Planning Department on a joint committee on the continued development of Detailed Standards and Specifications
•Advise staff and public to avoid conflicts between humans and wildlife
•Conduct wildlife surveys,specifically for deer and nesting bluebirds
-Continue maintenance of recently installed plants and erosion control at Skyline Ridge tree farm restoration site
Operations-Page 8 of 9
2/11/2011 9:42 AM OPERATIONS DEPARTMENT
PROPOSED FY2011-12 KEY ACTION PLAN PROJECTS
•Control sedimentation and erosion
•Design and direct volunteer projects
•Inventory newly purchased properties for natural resources and respond to resource management needs.09-10 Fiscal Year
•Inventory,map and control invasive species
•Management of Resource management grants-giant salamander,mountain lion study
•New grazing leases and management agreements
•New property sun eys
•Protect and restore biodiversity of preserves
•Protect rare species and habitat
•Restore natural ecological conditions on disturbed lands
•Work with the Planning department on Resource Management Policies
Operations-Page 9 of 9
i
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
PUBLIC AFFAIRS
DEPARTMENT
ACTION PLAN FY 2011-12
Basic Policy Objective:
� The District educates and clea '� ������e public� ��� ;� a����
� _
District, and actively encourages public input and involvement in the District's decision-making
process and other activities.
� Core Functions:
A. K8axjrniza general public's axvarenoaa, understanding and their involvement with the
| District, and ensure constituents understand the value of the District's activities such as
` preserving the ecosystem.
B. Generate support among opinion leaders, key po|inymakany. ethnic groups and the
general public for District mcquioibon, pneeervation, restoration, and |
|
interpretive/education projects and programs.
| C. Implement top priorities of the District's legislative plan and protect the District's funding
�
structure.
D. Offer variety |
' ~ |
opportunities to educate, and involve people in the preservation, restoration and '
enjoyment of open space.
E. Provide District materials and information to community members and public officials, to
� ensure full knowledge and understanding of the Diatriot. its pnogmonnoand ootiviUem.
' |
Staff Resources (Stated as Full-Time Equivalents ~ FTES):1.0 Web Content Coordinator
1.0 Volunteer Programs Coordinator
'
FTEs Position Title
1.0 Public Affairs Manager
1.0 Communications Specialist
1.0 Public Affairs Specialist
�
1.0 Docent Programs Coordinator
1.0 Assistant Programs Coordinator
1.0 Administrative Assistant
0.3 Public Affairs Intern (692.5 hours)
�
Public Affairs — P8O� iDfi �
� �
�
|
2/10/2011 1:28 PM PUBLIC AFFAIRS DEPARTMENT
PROPOSED FY 2011-12 KEY ACTION PLAN PROJECTS
Priority 1
Health Incentive Encourage people to improve Continue program research to determine Q4 FY11-12-Provide $500; additional Kristi Britt
Program their health by recreating on how best to reach out to the community project proposal to the budget may be
District preserves as well as through health and wellness by providing Board needed in future Planning
improve knowledge of the District. open space and trails as a resource for fiscal yeagsj Operations
bettering one's health. Engage
constituents in diverse communities.
District Coffee Celebrate the District's 40th Determine first pass of book content; Q1 FY11-12-Finalize $12,500 Kristi Britt
Table Book anniversary in Nov.2012; deliver final manuscript to publisher; first pass of book
improve constituents'knowledge review and finalize copy edits; review content and provide Planning
of the District. design samples, manuscript to publisher Legal
Q2-Q4 FY11-12-
Review and finalize
copy edits, review
design samples
Media To make access and Research and purchase press release 03 FY11-12 $2,000 Leigh Ann Gessner
Management communication with media more and media list management software
streamlined and accessible
Diversity Engage new audiences Implement outreach strategy drafted in Q4 FY11-12 $2,000 Rudy Jurgensen
Outreach FY 2010-11
All departments
Mobile Disseminate District info in a Survey current relevant apps. Consider Q3 FY11-12 $8,000 Vicky Gou
Application format that is increasingly popular mobile format for openspace.org.
with our constituents in this tech- Determine scope, schedule,and budget Planning
savvy area for selected approach. Legal
Public Affairs-Page 1 of 6
2/10/2011 1:28 PM PUBLIC AFFAIRS DEPARTMENT
PROPOSED FY 2011-12 KEY ACTION PLAN PROJECTS
Priority 2-None
Priority 3-None
Deferred
Wildlife Guides Online resource to improve Consider different approach from original TBD TBD Kristi Britt
constituents'knowledge of the eNature concept, such as possible
natural environment, including iPhone application or online field guide
flora and fauna found on District to wildflower/plants and animals.
preserves
Visitor Estimate To estimate the number of Continue to gather estimates of the TBD TBD Kristi Britt
Survey visitors to District preserves in number of individuals who have visited
different seasons. District open space preserves by
surveying each preserve during all four
seasons.
Priority 1
Mt. Umunhum Work with legislators and Work with the District's Washington Ongoing $30,000 Rudy Jurgensen
Remediation and constituents to clean up the lobbyist to ensure that federal funding for
Site Planning former Air Force Station. the cleanup continues. Operations
Real Property
Planning
Legal
State Legislation Sponsor and support the Board- Work with the District's legislative Ongoing $28,000 Rudy Jurgensen
approved Legislative Program. advocate and with legislators and their
staff to sponsor and support the Board- All departments
approved 2011-2012 Legislative
Program. Update Legislative Program to
respond to changing political landscape.
Seek coordination and support from
other special districts.
Public Affairs-Page 2 of 6
2/10/2011 1:28 PM PUBLIC AFFAIRS DEPARTMENT
PROPOSED FY 2011-12 KEY ACTION PLAN PROJECTS
Priority 1 Continued
Federal Sponsor and support the Board- Work with the District's legislative Ongoing $0 Rudy Jurgensen
Legislation approved Legislative Program. advocate and with legislators and their
staff to sponsor and support the Board- All departments
approved 2011-2012 Legislative
Program. Update Legislative Program to
respond to changing political landscape.
Seek coordination and support from
other special districts.
Priority 2-None
Priority 3-None
Deferred-None
Priority 1
Geocaching To promote outdoor time for Host event to launch program; print and Q2 FY11-12-Host $3,000 Jennifer Williams
Program children and families in a style distribute related materials; promote event launch event
that is relevant to today's event in community and in various media Q1-Q4 FY11-12- Operations
technology-driven youth. outlets; offer staff, board, and volunteer Promote program in Legal
educational training. community and
internally
District-Wide Begin implementation of Identify interpretive priorities based on Q1 FY11-12-Identify $5,000 Renee Fitzsimons
Interpretive Plan: interpretive projects identified in criteria outlined in District-wide project and resources
Implementation- District-wide Interpretive Plan. Interpretive Plan and select highest for implementation Operations
Continued Phase priority project or site-specific plan (consultant;vendor) Planning
II development for 2011-12; project may Q2 FY11-12-Contract
be multi-year. established and work
begins
Q3-Q4 FY11-12-Work
in progress and
completion
Public Affairs-Page 3 of 6
2/10/2011 1:28 PM PUBLIC AFFAIRS DEPARTMENT
PROPOSED FY 2011-12 KEY ACTION PLAN PROJECTS
Priority 1 Continued
Collaborative To involve new audiences and Research and identify new partnership Q1 FYI 1-12-Conduct $3,000 Renee Fitzsimons
Family underserved community opportunities in regional communities- research on potential
Programming with members in District programs and e.g. recreation departments, civic partners; contact Operations
Diverse Audience activities. groups,after-school programs,non- selected partners to
Partners profits/NGOs; establish partnership and interview
set-up program or activity; implement Q2 FYI 1-12-Select
participation process and solicit families; partner and establish
involve District docents and/or partner agreement; scope the
volunteers. program or activity to
implement
Q3 FYI 1-12-Recruit
staff and/or volunteers;
set up program
schedule
Q3-Q4 FYI 1-12-
Conduct program;
culminating event
and/or evaluation of
program
Priority 2
Memorial Plan Research and identify a location Present ideas and recommendations for Q4 FYI 1-12 $0 Paul McKowan
Development for (or locations)and method for locations and structures to LFPAC.Work
Volunteers& memorializing deceased District with LFPAC to determine District Operations
Docents volunteers and docents. guidelines. Planning
LFPAC Committee
Priority 3-None
Public Affairs-Page 4 of 6
2/10/2011 1:28 PM PUBLIC AFFAIRS DEPARTMENT
PROPOSED FY 2011-12 KEY ACTION PLAN PROJECTS
Deferred
ARMS Program Expand the Resource Hire new 1/2-or full-time Volunteer TBD TBD Paul McKowan
Expansion Management Stewards Program. Program field lead position to oversee
the ARMS volunteers.
• Community-hosted Outreach Events(i.e.Woodside Envirofest); Research, respond to requests,attend as appropriate.
• District-hosted Community Events(i.e. Nature Center Opening Weekend. Co-lead annual Bay Area Ridge Trail Cruz with Ridge Trail Council).
• Coordinate spring and fall Spaces&Species field trips-docent/class scheduling; school/teacher and field office communication.
• Docent recruitment-development/placement of print/online/community ads and flyers;track incoming recruits and results.
• Coordinate continued outreach to underserved schools for inclusion in field trip program/TAP
• Plan,coordinate, implement,and evaluate 2011 Volunteer Recognition Event.
• Schedule and lead annual training for staff. Update training materials, etc.
• Schedule and coordinate 55+outdoor service projects, including April Earth Day and June Trail Days events.
• Present ARMS 1/2-time and optional full-time Lead Position recommendations to management.
• Continue to manage the existing ARMS Program, make needed adjustments to proposed 1/2-and optional full-time Lead Position.
• Schedule guest speaker/instructor enrichment trainings or presentations for volunteers.
• Schedule and lead Crew Leader combination Project Training/Meeting sessions.
• Recruit for 2012 spring Trail Patrol and fall Crew Leader training classes.
• Coordinate and lead Volunteer Trail Patrol-Team Patrol Days at preserves with general regulations or other ongoing challenges.
j • Coordinate specific Trail Patrol outreach tables and patrols at dog preserves; provide education regarding new waste removal guidelines,forward public/volunteer
feedback to Ops.
• Manage special project volunteer requests and coordinate with appropriate staff members.
• Manage Volunteer Section of Contact Database and make needed adjustments/additions to new manual.
• Manage improvements to Conservation Easement Monitoring Program, including training and hours reporting.
• Create and send periodic/quarterly E-blast(electronic)volunteer updates, newsletters, etc.
• Plan,schedule, and manage 200+quarterly docent-led activities for the public.
• Process requests for docent-led hikes and other activities from constituents.
• Manage Daniels Nature Center, including docent scheduling, and maintenance and operational needs.
Public Affairs-Page 5 of 6
2/10/2011 1:28 PM PUBLIC AFFAIRS DEPARTMENT
PROPOSED FY 2011-12 KEY ACTION PLAN PROJECTS
• Plan/coordinate annual Fremont Older House&Garden Tours for public-including docent scheduling, media outreach,etc.
once or twice a year. in February-March (six weeks)for OELs, and in March for NCHs.
• Networking: meet with groups like MEEA(environmental education),VAN (volunteer administration), NAI-Chapter 9(interpretation)
for professional development, and programmatic or project collaboration.
• Training: Research/solicit other organizations for partnerships to provide new enrichment/joint training opportunities for volunteers. Continue to work
with POST and other organizations or agencies
• Host and attend Volunteer Management-Best Practices Roundtable meetings and trainings.
• Coordinate Public Affairs team feedback and represent group at T3 and other internal District committees.
• Alpine Pond Long Term Management Plan
• Stevens Canyon Ranch long-term orchard management agreement
• Promote diverse media coverage of the District that communicates its key messages.
• Host special events and celebrations such as a Legislative Meet-and-Greet, Mary Davey dedication event,etc.
• Produce the quarterly newsletter Open Space Views, including the 2010-11 Annual Report; coordinate graphic design, print, mail.
• Produce and update District trail brochures and other printed matter; create new brochures for special activities/topics as needed.
• Hold an annual public meeting to review the Good Neighbor Policy(and brochure)and its implementation and effectiveness.
• Continue to promote the District's trail guide book Peninsula Tales& Trails.
• Work with Planning and Operations to design,write,and edit content for signs and signboards; attend Sign Committee meetings.
• Develop District advertisements for public meetings,announcements, docent and volunteer recruitment,etc. as needed.
• Develop collaborative partnerships with other organizations to help the District achieve its mission.
• Maintain/improve the District Web site to serve volunteers,community,constituents,staff with timely/relevant news and project info.
• Prepare department Action Plan and Budget and related mid-year and forecast
• Build relationships and work on getting regular coverage of the District in ethnic media outlets to reach new audiences.
• Plan and give regular general information community presentations about the District to our target audiences.
• Publish and distribute weekly blog posts to communicate about the District and nature, particularly with the media and younger readers online.
Public Affairs-Page 6 of 6
Midpeninsula Regional
Open Space District
P
r .
R-11-33
Meeting 11-05
February 23, 2011
AGENDA ITEM 6B
AGENDA ITEM
Initial Presentation of the District's Proposed Budget for Fiscal Year 2011-2012
GENERAL MANAGER'S RECOMMENDATION
Review the proposed District budget for Fiscal Year 2011-12 (FY2011-12). The final District
budget for FY2011-12 and the report and recommendations of the Administration and Budget
Committee(ABC) will be presented for adoption at the March 23rd Regular Board meeting.
SUMMA
RY
The FY2011-12 Proposed Budget follows the Operating and Capital Expense Guidelines by
setting an Operating Expense(OpEx) Target of 51% and a Capital Expense Target of up to
10.5% of property tax revenues. The District Controller is projecting property tax growth of
only 1% for FY2011-12 for a total of$27.6 million and the budget being presented here
conforms to the guidelines set forth above. On the expenditure side, significant increases in
retirement rates and health insurance are driving expenses ex up. The combination of reduced
p
revenues and rising expenditures has made it difficult to remain under the OpEx Target of$14.5
million. In order to achieve this goal and adhere to the OpEx Guideline, the following actions
are recommended for FY2011-12: 1)No cost-of-living adjustment for staff District-wide; 2) No
merit pay for managers; and 3) Freeze the Assistant General Manager position for FY2011-12.
Implementation of these actions will enable the District to meet the FY2011-12 OpEx Target.
DISCUSSION
The FY2011-12 District Budget was prepared in accordance with the following guidelines:
Operating Expense(OpEx) Guideline— Operating expenses include salaries and benefits and
services and supplies associated with the administration of the District's five departments.
Excluded from this guideline are expenditures for land acquisition(including costs associated
with land purchases such as appraisals, site engineering fees, and title insurance), debt service,
R-11-33 Page 2
property management, and capital expenditures. This guideline limits operating expense to a
percentage of expected property tax revenue. For FY2011-12, the guideline is 51%.
Capital Expenditure Program (CapEx) Budget Guideline—As part of the FY2010-11 Mid-Year
Budget, the Board approved a new CapEx Guideline which limits capital project and fixed asset
expenditures to 10.5%of property tax revenue based on a five-year moving average. Capital
expenditures include public access facilities, planning projects, unanticipated capital expenses,
staff facilities, land improvements, and fixed assets.
1) Revenue
The District Controller's property tax revenue projections form the basis of the recommended
funding allocation for operating expenses. For the past decade property tax revenue has
increased approximately 7% annually until FY2010-11, when it dropped by 0.36% from the prior
year, and is projected to increase by only 1.0% in FY2011-12 to $27.6 million. Over that same
decade, operating expenses increased by an average of 8.2% annually, however, given the
Controller's property tax revenue projections over the next five years (see Table 1, below), that
level of expenditure growth is not sustainable and will need to be managed within the new OpEx
Guideline.
Table 1: Projected Property Tax Revenue
2011-12 2012-13 2013-14 2014-15 2015-16
Percent change 1 00% 2 25% 3.50/0 o 5.00/0 a 5.00/o o
from prior year
Revenue $27,640,000 $28,450,000 $29,440,000 $30,910,000 $32,460,000
Projection
n Clara manage Rancho n An Antonio Count As a result of the agreement with Santa C a a County to a age San to y
Park, the District will receive$284,000 annually(with a 3% COLA) and received the first
v h District an cancel the
in December 2010. However, because either the Count or the st ct c
payment Y
contract with 60 days notice, this revenue is uncertain and therefore not included in the revenue
assumptions for the operating budget.
2) Overall District Budget
I
The proposed budget for FY2011-12 totals $43,599,758 and is offset by projected grant income
of$921,165 bringing the net District budget to $42,678,593. More detail is provided in Table 2
below.
I
R-11-33 Page 3
Table 2:
District-wide Budget
%of Total
2010-11 2011-12 %Change Proposed
(')2010-11 Mid- Projected Proposed from 10-11 %Change Budget
Year Budget Expenses Annual Budget Mid-Year from 10-11 (before Grant
Operating Budget: Expenditures (2.5%Cola) (2.5%Cola) (0%Cola) Budget Projected Income)
Salaries 7,944,908 7,883,951 8,198,969 3.20% 4.00% 18.8%
Benefits 3,073,220 3,033,332 3.368,041 9.59% 11.03% 7.7%
Subtotal: Salaries and Benefits 11,018,127 10,917,283 11,567,010 4.98% 5.95% 26.5%
j Services and Supplies 2,851,046 2,705,262 3,045,864 6.83% 12.59% 7.0%
Fixed Assets 0 0 0 0.0%
Subtotal: Operating Expense Budget 13,869,173 13,622,545 14,612,874 5.36% 7.27% 33.5%
Property Management 177,969 182,554 209,858 17,92% 14.96% 0.5%
Unanticipated CIP 25,000 25,000 25,000 0.00% 0.00% 0.1%
Public Access Facilities 534,000 372,000 884,500 __ 65.64% 137.77% _ 2.0%
Staff Facilities 307,000 241,000 752,500 145.11% 212.24% 1.7%
Planning Projects 309,0001 154,500 119,500 -61.33% -22.65% 0.3%
Mt.Umunhum 740,353 658,853 1,091,391 47.41% 65.65% 2.5%
Special Projects 2,117,210 677,310 2,211,310 4.44% 226.48% 5.1%
Subtotal: Capital Exp.&Property Mgt. 4,210,532 2,311,217 5,294,059 25.73% 129.067/6 12.1
Subtotal: Full Operating Budget 18,079,705 15,933,762 19,906,932 10.11% 24.94% 45.7%
Land+Assoc.Costs 15,656,500 7,512,250 13,963.850 -10.81% 85.88% 32.0%
Debt Service 8,086,581 8,086,581 9,728,975 20.31% 20.31% 22.3%
District Budget Total-Before Grant Income 41,822,7861 31,532,593 43,599,758 4.25%1 38.27% 100.0%
Grant Income 1 368,8581 368,858 921,165 149.73%1 149.73% 2.1%
District Budget Total-After Grant Income 1 41,453,9281 31,163,735 42,678,593 2.95%1 36.95% 97.9%
FY2010.11 Adopted&Mid-Year Budget:Restate prior pedods(FY10.11)to conform to the wreM yeals presertation of the new CapEx Guideline effective FY2011-12.
The new CapEx Guideline moves Operation's Fixed Assets from Operating Expenses to the Capital_expenee cats (Amourd oLL ide of O_perating Budget)starting FY2011-12.
czl Assumption:FY2011-12:0%Cola,No AGM 'T
Chart 1 below indicates the District budget expenditures over the last five years in the major
categories of Salaries and Benefits, Services and Supplies, Fixed Assets, Debt Service, and Land
Purchases.
11-11-33 Page 4
Chart 1:
Total District Annual Expenditures History
$70,000,000
$60,000,000 .. .,.. ___ _.. __.. _. . .. _.._ ... _. . ... ..
$50.000,000 ,
I
$40,000,000 $42.2 M ..__.- ....
$28.1 M $14 0.
$30,000,000 $17.5 M
`w
$7.5 M
$20,000,000 $1.6 M $8.1 M
$6.6M $7.4M
$7.6 M $7.8 M $5.1".
$2.3 M
$1ZM $1.7M $1.4M $2.7M $3.3 '..
',. $10,000,000 $2.1 M $2.4 M $2.9 M $2.8 M
$7.9M $8.6M $9.2M $10.OM $30.9M $11.6M
$0
2006-07 2007-08 2008.09 2009-10 2010-11 Projected 2011-12 Proposed
Salaries&Benefits Services&Supplies Capital&Fixed Assets Debt Service Land Purchases
3) Operating Budget
Background:
Given the FY2011-12 Property Tax revenue projection of$27.6 million(Table 1) and the OpEx
Guideline of 51%, the OpEx target is $14.1 million. As in prior years, it is assumed the District
will spend 97% of the operating budget; therefore, the OpEx Target is actually$14.5 million. In
order to ensure budgeted operating expenditures do not exceed the annual OpEx Target during
each of the next five years, a new element was added to the budget review process this year: staff
developed a Five-Year Operating Expenditure Forecast and presented it to the ABC.
Salaries and Benefits:
Personnel costs comprise 79% of the operating expenses and also contain a number of variables
outside of the District's control, specifically retirement and insurance rate increases. Chart 2
below illustrates the significant increases in retirement contributions and insurance premiums
over the past ten years. It is important to note that the two costs over which the District has the
least control,retirement and group insurance, increased 426% and 294%respectively during this
period, while salaries increased by only 131%. Ten years ago, retirement and insurance costs
combined accounted for 15%of salaries and benefits; in FY2011-12 they will comprise 26%.
R-11-33 Page 5
Chart 2:
IO-Year Cumulative Salaryand Benefit Increases
450%
i
400%
350%
300%
250%
i
i
200%
150%
i
100%
50%
0%
2001-02 2002-03 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12
Projected
[]Salaries ❑Retirement ❑Insurance
The FY2011-12 Proposed Budget of$11.6 million for salaries and benefits reflects an increase
of 5% over the FY2010-11 Midyear Budget(Table 3, below). Consistent with previous years,
growth in the cost of benefits continues to significantly outpace salary growth. Total benefits
costs increased by 9.6%, driven substantially by CalPers retirement costs which will increase by
14.7% over FY2010-11 Midyear.
Table 3:
FY2011-12 Proposed Salaries and Benefits
10/11 10/11 *11/12 Change from Change from
Midyear Projected Proposed 10/11 10/11
Proposed Expenses Budget
(2.5%Cola) (2.5%Cola) (0%Cola) Midyear Projected
Salaries 7,944,908 7,883,951 8,198,969 3.2% 4.0%
Benefits 3,073,220 3,033,332 3,368,041 9.6% 11.0%
Retirement Plans 1,574,529 1,564,464 1,806,597 14.7% 15.5%
Group Insurance 1,212,914 1,183,091 1,273,278 5.0% 7.6%
State Mandated Insurance 285,777 285,777 288,166 0.8% 0.8%
TOTAL SALARIES&BENEFITS 1 11,018,128 10,917,283 11,567,010 5.0% 6.0%
*Note: FY2011-12 Salaries&benefits are estimates only and are pending final negotiations with the District's represented
group and results of any action from the HR Classification and Compensation study.
R-11-33 Page 6
Services and Supplies:
For FY2011-12, services and supplies increased by $194,818 from the FY2010-11 Mid-Year
Budget. Major additions include increased utility costs, field supplies and small equipment,
resource management costs, and the first accrual for election expenses. These additions are
partially offset by reductions in contract services and outside maintenance.
Recommendation:
Key goals of the budget include not only meeting the $14.5 million OpEx Target, but also
retaining all filled staff positions and continuing to acquire and preserve District lands. To meet
these goals and, at the same time absorb the operating budget cost increases associated with
PERS and health insurance benefits, the following actions are recommended for FY2011-12:
• Zero percent cost-of-living-adjustment (COLA) for all District employees (each 1%
COLA increases total salaries by$82,000);
• Freeze the Assistant General Manager position($142,500) which was budgeted at
nine months;
• Freeze Manager and Board appointee merit pay($37,000), however, because merit
pay is paid three months after the end of the fiscal year, the savings from the FY201 I-
12 merit pay freeze will occur in FY2012-13.
Implementation of these recommendations in FY2011-12 would put the operating budget
approximately$80,000 over the OpEx Target. However, this overage will be more than covered
by the expected revenue of$292, 520 from Santa Clara County for the Rancho San Antonio
agreement.
4 BudgetCa ital
P
As noted in the guidelines, the annual capital budget is limited to capital project and fixed asset
expenditures totaling 10.5% of property tax revenue based on a five-year moving average. The
FY2011-12 Proposed CapEx budget totals $5.1 million and results in a CapEx moving average
(net of grant funds and allowable adjustments) of 7.7% of property tax revenue, which is below
the 10.5% CapEx limit.
The FY2011-12 Proposed CapEx Budget increase of 26%of the FY2010-11 Mid-Year Capital
Budget is due to increases and/or delays in anticipated project costs from one year to the next in
the following programs:
• Public Access Facilities—The Big Dipper Road Restoration and Alpine Pond Long
Term Management/Interpretive projects.
• Staff Facilities— Skyline Field Office Remodel, Folger House Remodel, and the
South Area Field Office Development.
• Mount Umunhum—Mount Umunhum Site Plan, Mount Umunhum Remediation
(includes the start of Phase 1 demolition), and Phase I Implementation of the Site
Plan. The District will be paying for remediation and demolition costs out of pocket
initially in this next fiscal year and then receiving reimbursement from the US Office
of Economic Adjustment. In FY2010-11, abatement costs are being handled by the
Army Corp of Engineers, which partly reflects why the District's Mount Umunhum
i
budget for FY2011-12 is greater compared to FY2010-11
• Special Projects—The Radio Improvement and Integrated Accounting and Finance
Software projects both carry significant budgets ($1.17 million and $375,000,
respectively) of which costs have been deferred from previous years due to
R-11-33 Page 7
implementation delays. The Special Project costs are excluded from the FY 2011-12
CapEx guideline calculations.
5) Staffing
Total District staffing for FY2011-12 is proposed to increase by one position for a total of 109.5
positions.
FY201 1-12 Proposed Annual Budget
Budgeted Headcount(in FTEs, Full-time Equivalents)
Dept Full-Time Part-Time Interns Total
Administration 16.0 1.5 0.5 18.0
Operations 55.0 7.5 1.0 63.5
Planning 14.0 0.5 14.5
Public Affairs 8.0 0.5 8.5
Real Property I 5.0 5.0
Total 1 98.0 9.01 2.5 109.5
Assistant General Manager:
An Assistant General Manager position was added at mid-year during FY2010-11 to assist the
General Manager in running the day-to-day operations of the District but was deferred due to
budget constraints. Due to a second year of budget constraints, the position is recommended to
remain unfilled for FY2011-12 in order to help balance the operating budget.
Assistant General Counsel:
The Assistant General Counsel position is recommended to be filled with a contingent employee
for the next two years, at which point, the District's ability to sustain long-term funding for the
position will be better known. Filling the position with a contingent employee avoids a long-
term financial obligation until the District's revenue has stabilized.
Grants Administrator:
The addition of a two-year contingent position is recommended to research grant opportunities
for the District. There are numerous grants available but District staff does not have the time to
research and evaluate them all. A full-time position dedicated to pursuing grant funding could
generate substantial revenue for both the operating and capital budgets. If, after two years, the
position fails to secure adequate grants funds, it would be discontinued. The first year of this
position will be covered by revenue from the Rancho San Antonio Agreement and will not
impact the OpEx Target.
6) Action Plan and Budget Coordination
The budget and action plan work together to define the work plan for the District in the coming
year. Key projects in the action plan identify budget estimates for completing the work in
FY2011-12. These costs were incorporated into the proposed budget for each Department,,
which are discussed in the Department Summaries below.
I
R-11-33 Page 8
7) Proposed Department Budgets
Administration:
2011-12 % Change
2010-11 2010-11 Proposed from 10-11
Mid-Year Projected Annual Mid-Year
Budget Expenses Budget Budget
Salaries+Benefits 2,055,544 1,967,700 2,202,347 7%
Services+ Supplies 585,967 628,623 624,638 7%
Fixed Assets 275,000 15,000 435,000 58%
Total 1 2,916,511 2,611,3231 3,261,985 12%
Salary and Benefits
0
The 7%increase to salaries and benefits in 2011-12 reflects the annualized cost of positions �
filled during FY2010-11 (Administrative Services Manager, Dis
trict Clerk and Senior
Management Analyst) and the increased retirement and health insurance costs. Partially
offsetting these increases is the elimination of funding for the Assistant General Manager.
Services and Supplies
The 7% increase in services and supplies is driven primarily by the addition of actuarial services
for OPEB ($12,000) (Other Post Employee Benefits which is the District's liability for retirees'
medical premiums) and the first accrual for San Mateo County elections costs ($60,000). These
increases are partially offset by elimination of funding for the Classification and Compensation
Study consultant ($49,000).
Fixed Assets
The increase in the proposed fixed assets budget for FY2011-12 is due to delays in the Integrated
Accounting and Finance Software Project and the addition of funding for a consultant($165,000)
to assist staff in selecting the software vendor and managing the software implementation and
testing process.
Real Property
-12 °2011 /o Change
2010-11 2010-11 Proposed from 10-11
Mid-Year Projected Annual Mid-Year
Budget Expenses Budget Budget
Salaries+Benefits 599,196 599,196 639,807 7%
Services+ Supplies 136,340 57,380 129,800 -5%
Property Management 177,969 182,554 209,858 18%
Debt 8,086,581 8,086,581 9,728,975 20%
-- — - --- __.— -- -- - --- - —
Land+Ass. Costs 15,656,500 7,512,250 13,963,850 -11%
Total 24,656,5861 16,437,961 24,672,290 0%
R-1 1-33 Page 9
Salaries and Benefits
The 7% increase to salaries and benefits in 2011-12 reflects the Senior Real Property Planner
moving from 4/5 work schedule to full time and the increased retirement and health insurance
costs.
Services and Supplies
The 5% decrease from the FY201 0-11 Mid-year budget is primarily due to numerous small
decreases in service and supplies line items.
Property Management
The 18% increase in the proposed FY2011-12 Property Management Program results from
increased repair and maintenance needs of private and employee residential rental structures
which include new rental structures associated with the additions of the Slaght property to Sierra
Azul Open Space Preserve, the Bergman and Silva properties at Russian Ridge Open Space
Preserve. These expenses are more than offset by the $1.1 million in anticipated rental income
received from these rental properties, resulting in an anticipated net income of$865,710 from the
District's property management program for FY2011-12.
Debt Service
Debt Service for repayment of principal and interest on the District's land contracts and note
issues is projected to increase by approximately$1.6 million for FY2011-12 or a 20% increase
over the FY201 0-11 Mid-Year. This increase results from the issuance of$20.5 million of
Financing Authority lease revenue bonds sometime in CY201 1, contingent upon improvement of
conditions in the municipal bond market. The increase assumes six months of debt service.
Land
The 11%decrease from the FY2010-11 Mid-year for the Land Purchase Program primarily
reflects a $1.3 million decrease in funding for new land purchases, and the $100,000 decrease for
the deferral of a demolition project associated with a new land purchase until FY2012-13.
Planning:
2011-12 % Change
2010-11 2010-11 Proposed from 10-11
Mid-Year Projected Annual Mid-Year
Bud et Expenses Budget Budget
Salaries+Benefits 1,395,363 1,395,363 1,475,813 6%
Services+Supplies 60,595 55,345 55,969 -8%
Mt.,Umunuhum 740,353 658,853 1,091,391 -47%
Planning Projects 309,000 154,500 119,500 -61%
Staff Facilities 307,000 241,000 752,500 145%
Public Facilities/FENIA 534,000 372,000 884,500 66%
Unanticipated CIP 25,000 25,000 25,000 0%
----------
Total 1 3,371,3111 2,902,0611 4,404,672, 31%
R-11-33 Page 10
Salaries and Benefits
The 6% increase to salaries and benefits in 2011-12 reflects the increased retirement and health
insurance costs.
Services and Supplies
The Planning Department's proposed budget for services and supplies decreased by 8% which is
primarily due to small reductions in services and supplies line items.
Planning Projects and CIP Budget
The proposed Planning Projects and CapEx Budget totals $2,872,890 and is comprised of the
following programs: Planning Projects; Staff Facilities; Public Access Facilities/FEMA; and
Unanticipated Capital Improvements. Many of the Department's Key Projects were discussed in
this report previously under the discussion of the Capital Budget.
The proposed $753,000 budget for the Stq#'Facilities Program includes funding to plan and
demolish existing structures and begin planning for future site improvements and initiate design
for a new staff facility in the south area of the District, complete design and apply for permits for
basic improvements to the Folger House, designated to become an employee residence at
Driscoll Ranch, and plan for the remodel of the field office and possible construction of new
shop building at the Skyline Field Office.
The Unanticipated Capital Improvements Program includes budget allocations for emergency
repairs or unanticipated capital improvement projects that address public safety. The proposed
budget is $25,000.
Operations:
2011-12 % Change
2010-11 2010-11 Proposed from 10-11
Mid-Year Projected Annual Mid-Year
Budget Expenses Budget Bud et
Salaries+Benefits 6,124,593 6,111,593 6,37 1,694 4%
Services+ Supplies 1,718,796 1,634,092 1,858,190 8%
F_ixod_Assets 320,000 -100%
Special Projects 1,522,210 662,310 1,776,310 17%
Total 9,685,5991 8,407,9951 10,006,1941 3%
Salaries and Benefits
The 4% increase to salaries and benefits in 2011-12 reflects the increased retirement and health
insurance costs.
Set-vices and Supplies
The 8% increase in the Operations Department's proposed budget for services and supplies is
due primarily to the increased costs for resource management projects such as the District Wide
Integrated Pest Management CEQA review, and wildlife management of sick bobcats and pig
depredation. Insurance costs increased, as the JPIA requires the District's premium for
pollution liability insurance to be paid once every three years. With the anticipated complete
installation of the new radio system, additional maintenance to the current radio system will be
required for
R-11-33 Page 11
compatibility with the new second frequency. Also included is six months of maintenance costs
for the new radio system.
Fixed Assets
Under the new CapEx Guideline, Operations' fixed assets budget in FY2011-12 is now included
under Special Projects.
Special Projects
The FY2011-12 Special Projects budget increase of 17% over the FY201 0-11 Mid-Year is due to
delays in the Radio Project implementation and the shifting fixed assets to the special projects
category.
Public Affairs:
2011-12 %Change
2010-11 2010-11 Proposed from 10-11
Mid-Year Projected Annual Mid-Year
Budget Expenses Budget Budget
Salaries+Benefits 843,431 843,431 877,349 4%
Services+ Supplies 349,348 329,,822 - _377,267 - --,-8%-
Total 1,192,779, 1,173,253, 1,254,616, --------5%J
Salaries and Benefits
Salaries and benefits are projected to increase by approximately 4% from the FY201 0-11
midyear budget, which reflects the increased retirement and health insurance costs.
Services and Supplies
The services and supplies budget is projected to increase by 8% for FY2011-12 due to
implementation of several Key Projects in the Public Affairs Action Plan: the second installment
payment of$12,500 to the publisher for the coffee table book project, purchase of press release
and media list management software, and establishing activities for collaborative family
programming with diverse audiences and partners. Other increases include service contracts for
graphic design, print, and mail; increases in event expenditures (including a $5,000 deposit for a
40tF
anniversary event); funding for trainings/serninars and professional conferences for staff,
and funding for ads in ethnic media.
FISCAL IMPACT
Final adoption of the proposed FY2011-12 budget by the Board will authorize $43,599,758 to
accomplish the District's work plan for the next fiscal year. This represents an overall 4.25%
increase in anticipated spending from the FY201 0-11 Mid-Year budget.
PUBLIC NOTICE
Public notice has been provided as required by the Brown Act.
R-11-33 Page 12
CEQA COMPLIANCE
This agenda item is not a project and is not subject to the California Environmental Quality Act
(CEQA).
NEXT STEPS
• The Board reviews this proposed FY2011-12 budget.
• The Board determines whether the Administration and Budget Committee must meet to
further discuss and refine the proposed FY2011-12 budget.
• The Board approves the FY2011-12 proposed budget at the March 23 rd Board Meeting.
Attachment(s)
1. Budget Analysis, Operating and Non-Operating Expenses
Administration and Budget Committee:
Curt Riffle, Chair
Yoriko Kishimoto
Pete Siemens
Board Report Prepared by:
Kate Drayson, Administrative Services Manager
Ana Ruiz, Planning Manager
David Sanguinetti, Operations Manager
Rudy Jurgensen, Public Affairs Manager
Michael Williams, Real Property Manager
Stephen E. Abhors, General Manager
Mike Foster, Controller
Lynn Tottori, Senior Management Analyst
Contact person:
Stephen E. Abhors, General Manager
Curt Riffle, Chair, Administration and Budget Committee
Attachment 1
Budget Analysis,Operating and Non-Operating Expenses
Budget Analysis
ixt 2011-12
2010-11 ("2010-11 2010-11 Proposed %Change
Assumptions: FY2011-12: Adopted Mid-Year Projected Annual from 10-11 %Change
1. 0%Cola, Budget Budget Expenses Budget Mid-Year from 10-11
2. No AGM (2.5%Cola) (2.5%Cola) (2.5%Cola) (0%Cola) Budget Projected
Prog ram 32 Isaiaries+Benefits 1,384,711 1,395,363 1,395,363 1.475,813 5.77% 5.77%
Program 32 Services+Supplies 51"0 60,595 55,345 55,969 -7.63% 1.13%
SUBTOTAL,Operating Expenses 1,436:4.1 1,455,958 1,450,708 1,531,702 5.21% 5.59%
Pro ram 32 Fixed Assets 0 0 0 0
_ Program 37 _ Mt.Umunuhum _ 425,278 _740,353 658,853 1.091,391 47.41% 65.65%
Program 36 Planning Projects 353,000 309,000 154,500 119,500 61.33% -22.65%
Program 35 Staff Facilities 507,000 307,000 241,0001 752,500 145.11% 212.24%
__Program 34 Public Facilities/FEMA 1,181,000 534,000 372,000 884,5001 65.64% 137.77%
Program 38 Unanticipated CIP 25,000 25,000 25.000 25,000 0.00% 0.00%
TOTAL,All Expenses 3,927,739 3,371,311 2,902,061 4,404,672 30.65% 51.78%
Salaries+Benefits 6,107,851 6,124,593 6,111,593 6,371,694 4.03% 4,26%
Services+Supplies --- 1699377 1,718,796 1,634,092 1858,190 8.11%--- 13.71%
'I Fixed Assets 0 0 0 0
SUBTOTAL,Operating Expenses 7,807,228 7,843,389 7,745,685 8,229,884 4.93% 6,25%
In)Fixed Assets 336,310 320,000 -100.00%
Special Projects 1,601,000 1,522,210 662,310 1,776,310 16.69% 168.20%
TOTAL,All Expenses 9,744,538 9,685,599 8,407,995 10,006,194 3.31% 19.01
Salaries+Benefits 829,167 843,431 843,431 877,349 4.02% 4.02%
Services+supplies 354,348 349,348 329.822 377,267 7.99% 14 38^%
SUBTOTAL,Operating Expenses 1,183,515 1,192,779 1,173,253 1,254,616 5.18% 6.93
TOTAL,All Expenses 1,183,515 1,192,779 1,173,253 1,254,6116 5.18% 6.93%
Salarles+Benefits 586,947 599,196 599,196 639,807 6.78% 6.78%
Services+Supplies 167,840 136,340 57,380 129,800 -4.80% 126.21%
SUBTOTAL,Operating Expenses 754787 735536 656,576 769,607 4.63% 17.22%
lProperty Management 178:554 177:969 182,554 209,858 17.92% 14.96%
Debt 8,078,081 8.086,581 8,086,581 9,728.975 20.31% 20.31%
Land+Ass.Costs 15,656,500 15,656.500 7,512,250 13,963,850 -10.81% 85.88%
TOTAL,All Expenses 24,667,922 24,656,586 16,437,961 24,672,290 0.06% 50.09%
Salaries+Benefits 2,058,6451 2,055.544 1.967,700 2.202,347 7.14% 11.92%
Services+Supplies 682,814 585,967 628.623 624,638 6.60% -0.63%
SUBTOTAL,Operating Expenses 2,741,459 2,641,511 2,596,323 2,826,985 7.02% 8.88%
Fixed Assets 50,000 275,000 15,000 435,000 58.18% 2800.00%
TOTAL,All Ex arises 2,791,459 2,916,511 2,611,323 3,261,985 11.85% 24.92
Operating Budget 13,923,450 13,869,173 13,622,545 14,612,874 5.36% 7.27%
Property Management 178,554 177,969 182,554 209,858 17.92% 14.96%
Unanticipated CIP 25,000 25,000 25,000 25,000 0.00% 0.00%
Public Access Facilities 1,181,0001 534,000 372,000 884,5001 65.64% 137.77%
Staff Facilities 507,000 307,000 241.000 752,500 145.11% 212.24%
Planning Projects 353,000 309,000 154,500 119,500 -61.33% -22.65%
Mt.Umunhum 425,278 740,353 658,853 1.091.391 47.41% 65.55%
Special Projects 1,987,310 2,117,210 677,310 2,211,310 4.44% 226.48%
Amount outside of Oper ting Budget 4,657,142 4,210,532 2,311,217 5294,059 25.73% 129,0676
Salaries and Benefits 10,967,3211 11,018,127 10,917,283 11,567,010 4.98% 5.96%
Services and Supplies 2,956,129 2,851,046 2,705,262 3,045,864 6.83% 12.59%
_ _ Fixed Assets 0 0 0 0
--------
Subtotal(Operating Bud_get) — --- 13,923,450 13,869,173 13,622,545 14,612,874-_-__5.36% _ _7.27%
--. ._•_-L-T....ut-- 2ReratinugBu1Let_ _4,657,1 _2 4,21Q532 _2,311_217- 5,294A59 -— 25.73- -__-129.06%
Subtotal{Full Operating Budget} - _ 18_580_592 18,079,705- 15,933_762 19,906_932 -_- 10.11% __ .
_._._._._I_-_- _._._._._ _._:_:_-_-_:_-_--- _ _
_ _ _ _ _ ___ Subtotal(Includes Debt) _ _ _ _____ 26,6588,673 2_6,166,286_2_4,020,3_43_2_9,635,9_08 -_- 13.26% ___23.3_8%
Land+Assoc.Costs 15,656,500 15,6!7 73 7,512,250 13,963,850 - --10.81% 85.88%
District Budget Total-Before Grant Income 42,315,1731 41,822,786 31,532,593 43,599,758 4.25% 38.27
Grant Income 368,8581 368,858 368,858 921,165 149.73% 149.737
District Budget Total-After Grant Income 41,946,315 41,453,928 31,163,735 42,678,593 2.95% 36.957.
nl FY2010-11: Restate prior periods FYI0-11 to conform to the current years presentation of the new CapEx Guideline effective FY2011.12-the new Ca Ex _
Guideline mows O era0on's Fixed Assets from 07rating Expenses to the Capital expense Category Amount outside of O ratl Bud et starting FY2011-12.
1�1 Assumption: FY2011-12:0%Cola,No AGM
211 7/2 01 1 4:48 PM
Midpeninsula Regional
' Open Space District
'i
R-11-34
Meeting 11-05
February 23, 2011
AGENDA ITEM 7
AGENDA ITEM
Progress Report on Elements of the Mt. Umunhum Environmental Restoration and Public
Access Project
GENERAL MANAGER'S RECOMMENDATION
Receive and comment on Elements of the Mt. Umunhum Environmental Restoration and
Public Access Project as presented by staff.
SUMMARY
Staff will present information on certain elements of the Mt. Umunhum Environmental
Public Access Project (Project). Specifically staff will give an update on
Restoration and J � J ) p
1 remediation efforts and on progress in identifying the range of
the ongoing environmental p g
g g
fund the project completion.
ider to
funding mechanisms the District may wish to cons p J �
DISCUSSION
Progress on the environmental remediation of the buildings located atop Mt. Umunhum
began on January 26, 2011. This effort is funded by the $3.2 million federal appropriation
received in 2010 through the efforts of local federal legislators Congressman Mike Honda,
Congresswoman Zoe Lofgren, Senator Diane Feinstein and Senator Barbara Boxer. Staff
will show photographs �7
of the work being accomplished for the Board and answer Board
,
questionws.
The $2.4M appropriation anticipated in 2011 and supported by the District's
Congressional delegation was lost through the failure of Congress to pass the federal
budget and rely, instead, on a Continuing Resolution which eliminated all "earmarks". To
ensure that all avenues to fund the project are explored, the District issued an RFQ/P on
January 28, 2011 for qualified consultants to provide consulting services to develop a
Fundraising Plan for the Project. Staff will provide an update on development of the
Fundraising Plan and invite Board comment on the effort.
FISCAL IMPACT
R-11-34 Page 2
There are no unbudgeted fiscal impacts with this agenda item.
PUBLIC NOTICE
Notice was provided pursuant to the Brown Act. No additional notice is necessary.
CEQA COMPLIANCE
No compliance is required as this action is not a project under the California
Environmental Quality Act (CEQA).
NEXT STEPS
None
Prepared by:
Stephen E. Abbors, General Manager
Contact person:
Same as above.
Mid peninsula Regional
P g
' Open Space District
To: Board of Directors
From: Stephen E. Abbors
Date: February 23, 2011
Re: FYIs
f$.y
Midpeninsula Regional
" Open Space District
CLOSING MEMORANDUM
00*
To: Stephen E. Abbors, General Manager X<f
From: Michael Reeves, Real Property Specialist
Date: February 10, 2011
Subject: Exchange of Easements with the City and County of San Francisco,
Ravenswood Open Space Preserve
Escrow closed for the subject transaction on January 31, 2011, wherein the City and County of San
Francisco (City)granted an open space easement to the District across City lands to protect a corridor for
planning and negotiating a future public trail corridor as part of the San Francisco Bay Trail, and in
exchange the District granted a tunnel easement underneath Ravenswood Open Space Preserve to
facilitate construction of the City's transbay water pipeline.
I am not aware of any use and management concerns that were not addressed in the staff report to the
Board. In accordance with the Public Notification Policy, neighbors to the property were notified of this
exchange of easements. As there were no comments made by any of the neighbors or members of the
public that might require amendments, close of escrow marks the final adoption of the Preliminary Use
and Management Plan, approved by the Board of Directors at its meeting of July 14, 2010.
The following chart presents dedication and acquisition details for the open space easement:
DEDICATION&ACQUISITION INFORMATION
Preserve Ownership Status: Board Approval Date&
& County Grantor Acres (Fee,Easement,Lease, Resolution Number or
Area & Mgmt Agreement) General Manager
A.P.N. Approval Date
San Mateo
Ravenswood 093-590-030 City and County of 2.88 Easement July 14,2010
093-590-050(portion) San Francisco Resolution No. 10-26
093-590-060(portion)
Mgmt.Status: Dedication Date
Closing Date (Open,Closed,CMU, & Purchase Price GIs Code
Status(Intended or Type
or Other Withheld) yp
January 31,2011 Closed Withheld Exch. N/A 2110
Misc.Notes: 1. Real Property Department—Proceeding with Bay Trail alignment study as a precursor to completing
negotiations with the City on a future public trail easement within the open space easement corridor.
2. Planning Department—The Comprehensive Use and Management Plan for Ravenswood Open Space
Preserve is amended to reflect the District's conveyance of a subsurface tunnel easement to the City for
the construction of the new transbay pipeline(reference Board Report R-10-65).
3. GIS Coordinator—Two District APN's are subject to the new subsurface tunnel easement:063-590-060
and 096-230-150. The District's grant of the tunnel easement has been assigned GIS code 2112.
cc: Board of Directors Planning(see note#2)
Administration GIS Coordinator(see note#3)
Accounting Public Affairs
Operations&Field Offices Legal
San Francisco Public 4,.-,Utilities Commission
;.
(SFPUC)
Don Edwards
San Francisco Bay
Pipeline Bore Site Proposed Route of New pipeline ��...••
National Wildlife Refuge _
(Salt Pond SF2)
si Proposed Tunnel '
Easement
_ .,
Ravenswood
.Fti
Open Space Preserve
E
Proposed Open Space Easement
Designated Section of
r J San Francisco Bay Trail
u L s'
LL � 'Air ./ �.. � c � a�►T!`.� 7 ,
>
Exhibit A: Exchange of Easements with San Francisco Public Utilities Commission Midpeninsula Regional
Open Space District
o Proposed open Space Easement May 2070
Proposed Pipeline Route
Existing Bay Trail
0 250 500 1.000 i
Midpeninsula Regional
' Open Space District
r
To: Board of Directors
From: Stephen E. Abbors
Date: February 23, 2011
Re: Late FYIs
GENERAL MANAGER
Stephen E Abhors
Regional
OpenSpace i Midpeninsula Regional Open Space District BOARD OF DIRECTORS
Pete Siernens
Yoriko Kishinioto
Jed Cyr
Curt Riffle
Nonette Hanko
Larry flaswtt
Cechy Harris
February 17, 2011
David F. Witschi, P.E.
Associate Director
Office of Economic Adjustment
Office of the Secretary of Defense
400 Army Navy Drive, Suite 200
Arlington, VA 22202-2884
Re: Fiscal Year 2011 Appropriations for the former Almaden Air Force Station
Dear Mr. Witschi:
I am very pleased to be able to send you photos from the top of Mt. Umunhurn where, after
a long wait, work on cleaning up the former Almaden Air Force Base has finally begun.
Our partners at the U.S. Army Corps of Engineers are quickly ridding the area of
contaminants and I believe you might even recognize some of the buildings from your visit
a few months ago.
No sooner has work started, however, than the threat of a complete standstill settled over
the project because $2.4 million that had been allocated for ongoing work in the Defense
Appropriations Bill for fiscal year 2011 fell victim to the failure by Congress to pass a
budget. Because it is vital to complete the ongoing work, the District would like to request
you to consider using any appropriate means to make unobligated discretionary funds
available in FY 2011 for Defense Wide, Operations and Maintenance so that the cleanup of
Mt. Umunhum can be brought to a successful conclusion.
To date the Corps and the District have made rapid and substantial progress and the
buildings are quickly being reduced to studs as all the asbestos-containing materials are
removed. So far seven (7) buildings have been completely abated and the lead paint
stabilized, another four buildings are in process of remediation and six buildings will be
abated over the next few weeks. But only action by OEA will allow us to finish the job to
the point where the District can begin restoring the land and allowing public access.
Over the next three months the Corps will complete the hazardous materials remediation of
all structures on site. Once the District has completed the environmental review process for
the Site Restoration and Public Access project we will be able to use the remaining funds
from the original $3.2 million appropriation to begin the demolition of structures on site.
About a quarter of the way through this process, however, work would have to stop unless
tr
33o Distel Circle Los Altos,CA 94022 65o 691,i2oo j 6130.691 048S I wvvw openspace org j tee
Fiscal Year 2011 Appropriations for the former Almaden Air Force Station Page 2
the District, with the assistance of OEA, can obtain funds to finish the work that the FY
2011 allocation in the defense bill was meant to ensure. These funds are urgently needed
and can be efficiently used to follow up the removal of toxins with the removal of
buildings, which present a hazard and an impediment to access by the public, and the
restoration of the natural environment by the District.
Beyond the expected adverse reaction by a public who has been extremely supportive of
the cleanup we are concerned about other negative consequences should work have to be
halted. Delaying the demolition and restoration work would cost jobs that would
otherwise be created. Starting and stopping work is furthermore inefficient and costly and
we are also mindful of the fact that physical hazards would be created if buildings are left
stripped down. Finally, if demolition could happen right away the newly exposed framing
materials would be in much better condition for recycling.
Our hope is to work with OEA to secure additional funding that allows us to complete the
demolition and first phases of restoration work, enabling us to open the site to the public as
we continue to fundraise for the remainder of the restoration project.
We greatly appreciate your support for this important regional project and hope that you
can help maintain the funding level Congress recommended for FY 2011 so that the
remaining remediation work can be completed. If you need any additional information
regarding the cleanup and reuse of former Almaden Air Force Base, please do not hesitate
to let me know.
Sincerely,
Iwo
Stephen E. Abbors
General Manager
• Midpeninsula Regional Memorandum
' I Open Space District
DATE: February 23, 2011
MEMO TO: MROSD Board of Directors
THROUGH: Stephen E. Abbors, General Manager
FROM: Kirk Lenington
SUBJECT: Guadalupe River Mercury Total Maximum Daily Load—Response from Regional Water
Quality Control Board to Mercury Mine Waste Erosion Inventory Report
Q ty ry ry P
The District has received a preliminary response from the Regional Water Quality Control Board(Water
Board)to a mercury site erosion inventory completed by the District's consultant,Tim Best, submitted in
December of last year. The report,entitled Mercury Mine Waste Erosion Inventory: Rancho de
Guadalupe Area Sierra Azul Open Space Preserve and dated December 16,2011, presents the findings of
a comprehensive assessment of potential mercury mining related sites located on District lands in the
Rancho de Guadalupe area of Sierra Azul Open Space Preserve. This report was prepared in response to
a Water Code §13267 Technical Report Requirement letter(13267 letter)dated June 18,2009, requiring
the District to undertake an inventory in compliance with the Guadalupe River Mercury Total Maximum
Daily Load(TMDL).
The inventory identified 13 potential sites within District lands and confirmed the presence of mercury
mine wastes at three of these sites; Engine Shaft,Lamb Shaft, and Lower Guadalupe Creek south channel
bank. It should also be noted here that the District's Hicks Flat site was explicitly excluded from the
13267 letter because of the District's ongoing cleanup efforts at this site.
The preliminary response from the Water Board was to accept an offer from District staff for a site visit to
inspect the sites investigated through the inventory,as well as to give preliminary notice to the District
that the Water Board intends to issue Cleanup and Abatement Orders(CAO)to the District under
California Water Code § 13304 by June 30,2011. The CAO will require the District to do the following:
• Develop plans and schedules to control mercury mining waste discharges to surface waters. Submit
plans and schedules for review and approval by the Executive Officer by December 31, 2011. Implement
the approved plans in accordance with the approved schedule.
• Cleanup and abate discharges of mercury mining waste,and submit a cleanup report for review and
approval by the Executive Officer no later than December 31, 2018.
Because of the potential fiscal impact of this regulatory action by the Water Board, staff wanted to
provide this notice to the Board and will continue to provide information as it becomes available.
I
i
Prepared by: Kirk Lenington, Senior Resource Planner
I
Staff Contact: Same as Above
TO: Genera!Manager '
FROM: Gordon Baillie ? All, S
Monthly Field Activity Summary Report
Between 11112011 And 113112011
CITE WARNING JCR KNOWN TOTALS TOTALS
DISTRICT VIOLATIONS VIOLATIONS
ENFORCEMENT 147
Bicycle Citations&JCRs Issued 42
Bicycle Operation with headset/earplugs 0 1 0 0 1
Closed area- bicycle 10 6 0 0 16 Parking Citations Issued 43
Helmet required 3 10 0 0 13 All Written Warnings Issued 58
Trail use speed limit 5 3 0 0 8 Police Assistance 4
Closed Area
Enter sensitive/hazardous closed area 2 0 0 0 2
LAW ENFORCEMENT 37
Enter temporary/regular closed area 0 1 0 0 1
Dog Law Enforcement 37
Dog in prohibited area 4 6 0 0 10
Leash required-Dog 13 11 0 0 24 ACCIDENTS/INCIDENTS 6
Nuisance dog prohibited 0 1 0 0 1 Lost Person Search 2
Other
Medical-Bicycle Accident 2
After hours 3 12 0 0 15
Smoking-undesignated area 1 0 0 0 1 Medical-Other First Aid 1
Vehicles prohibited 0 2 0 0 2 Vehicle Accident 1
Permit
Camping without permit 0 1 0 0 1
MUTUAL AID 2
Failure to comply with permit conditions 0 1 0 0 1
Medical-Bicycle Accident 1
Weapons
Possession of/discharging weapon 0 2 0 0 2 Vehicle Accident 1
DISTRICT TOTAL 41 57 0 0 98
CITE WARNING JCR KNOWN TOTALS
NON DISTRICT VIOLATIONS VIOLATIONS
Other
Dumping of waste 1 0 0 0 1
NON DISTRICT TOTAL 1 0 0 0 1
GRAND TOTAL 42 57 0 0 99
JCR Juvenile Contact Report
Thursday, February 17,2011 Page 1 of
PARKING VIOLATIONS CITE WARNING TOTALS
DISTRICT 42 3 45
Prohibited Areas(Signed) 3 1 4
Prohibited Areas(Red curb) 1 0 1
Prohibited Areas(On fire trail) 0 1 1
Prohibited Areas(Nondesignated area) 2 0 2
Prohibited Areas(Blocking gate) 0 1 1
Prohibited Areas(After hours) 35 0 35
Take up more than one marked parking s 1 0 1
PARKING VIOLATIONS CITE WARNING TOTALS
NON DISTRICT 1 0 1
No parking 1 0 1
43 3 46
DATE OCCURRENCES OF SPECIAL INTEREST
Jan
R 9 reported
1S001 and w ndy. A s tance was b e returning2 hour late preserve.
equ t d from he Santa Cla a County Sher ff Offi ea and night old Rangers: 6
thePa o Alto
Police Department. District Rangers proceeded to start a search starting from the main parking lot.
The boys contacted the occupants of the nearby District rental residence who drove them to the parking
lot. Both boys were cold, but unharmed.
I'
Preserve Monte Bello Location Various locations within the preserve starting from the main parking lot.
Jan 02 A mountain bike was found by District Rangers locked to some brush off the Water Wheel Creek Trail Rangers: 2
IR 11SO12 and possibly associated with marijuana cultivation. District staff cut the lock, and removed the bicycle
from the preserve for safekeeping. No individuals were seen in the area.
Preserve Monte Bello Location Water Wheel Creek Trail
Jan 07 While picking up garbage off Highway 35 at Cloud's Rest Vista Point, District Maintenance Crew found Rangers: 1
IR 11S004 several credit cards and identification cards thrown over the railing into the preserve. The cards were Police: 1
turned over to the San Mateo County Sheriff Department. Further investigation found that the materials
were related to a vehicle burglary.
Preserve Coal Creek Location Hwy. 35 at Cloud's Rest Vista Point
Jan 10 District Maintenance Crew observed a white vehicle driving in what they believed to be the former Rangers: 4
IR 11S009 Keyani property above the private Lysons property. Rangers were notified,and made consensual
contact with the vehicle as they passed on Stevens Canyon Road.
After the contact,the vehicle turned around and drove into the Lysons property. He stated he has been
driving on his property and may have driven on District property. Fresh tire tracks in the preserve
appeared to match those of his vehicle.
Preserve Monte Bello Location Former Keyani area adjacent to the Lysons property
Jan 15 A woman,who was possibly suffering from dementia, or a head injury, drove her car to the end of Mora Rangers: 5
AR 11F008 Drive. She left the car parked adjacent to the gate, entered the preserve and started down a trail. Police: 1
She was found semi-conscious by preserve visitors,who called for assistance. Santa Clara County Fire
arrived at the Mora gate followed by a District Ranger. The ranger drove down to the patient and
transported the patient to a waiting ambulance.
Preserve Rancho San Antonio Location From gate RS10, 150 yards down the Mora Cutover Trail.
Thursday, February 17,2011 Page 2 of 3
Jan 15 During a volunteer project at Teague Hill OSP, a volunteer reported finding a small marijuana grow site, Rangers: 3
IR 11SO13 which included plants, potting soil, and water. The San Mateo Drug Task Force was notified.
Preserve Teague Hill Location 100'off the fire road/access to a water tank off Summit Springs Rd.
Jan 22 Two subjects were walking two dogs when the male dog slipped out of his leash and jumped on another Rangers: 3
IR 11F014 visitor's dog, biting the dog. A District Ranger was notified. The ranger notified San Jose Animal Control
who requested both parties call their incident into the Animal Control Office. One suspect was given a
written warning, and both parties were released.
Preserve Fremont Older Location
Jan 26 A vehicle,which was observed in the parking lot after-hours,was found to be connected with a missing Rangers: 3
IR 1IS025 person's report out of Dublin. District Maintenance Crew stated that the vehicle has been parked since Police: 2
January 24,2011. Upon searching the vehicle, diabetic testing equipment was found, creating concern
for the driver. San Mateo County Sheriff Deputies were requested. The person was later located in
Sausalito, unharmed.
Preserve Purisima Creek Redwoods Location Northridge lot
Jan 28 A District Ranger en route to Fremont Older OSP observed an injured female adult walking with blood on Rangers: 1
IR 11F021 her hand and cradling her right arm. She explained she had been riding her bike in the preserve,
reached for her water bottle, and crashed; falling on her wrist.
The ranger contacted Santa Clara County Fire,who assessed the injury. The patient decided to have a
friend take her to the hospital. The ranger transported her, her riding companion, and their bikes to their
vehicle.
Preserve Fremont Older Location
Jan 29 A District Ranger discovered two subjects dumping dirt and rocks over the side of the road into the Rangers: 3
IR 11F022 preserve. A long and difficult contact ensued with the subjects. The ranger requested the assistance of Police: 2
additional rangers, and Santa Clara County Sheriff Deputies.
After the deputies arrived, one of the rangers cited one of the subjects for a dumping of waste violation
and warned him for resisting arrest. Both subjects were then released.
Preserve Sierra Azul Location Pheasant Road
DATE VANDALISM DETAIL
Jan 10 Two regulatory signs were stolen. One was later found and reinstalled.
IR 11SO16
Preserve Los Trancos Location Page Mill Trail
Jan 14 No park sign bent, pole moved.
VL
Preserve Sierra Azul Location Blackberry Hill Rd
Jan 21 2 missing regulatory signs;one later found and reinstalled.
VL
Preserve Los Trancos Location Page Mill Trail
Jan 21 Mountain lion sign torn in half.
VL New graffiti on road.
Preserve Sierra Azul Location SA08
Thursday,February 17,2011 Page 3 a''3