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20010101 - Agenda Packet - Board of Directors (BOD) (24)
I Midpeninsula Regional ! ' F Open Space District Meeting 1 1-04 SPECIAL AND REGULAR MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 330 Distel Circle Los Altos, California Wednesday, February 9,2011 CLOSED SESSION MF.F:I'ING OF THF.MIDPENINSULA REGIONAL.OPEN SPACE DISTRICT BEGINS AT'6:00 P.M. REGULAR MEETING OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT BEGINS AT 7:00 P.M. AGENDA SPECIAL MEETING 6:00 SPECIAL.MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT— CLOSED SESSION ROLL CALL 1. CONFERENCE;WITH LEGAL('OUNSEI.—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b)of Section 54956.9: One(1)potential case REGULAR MEETING 7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT— PUBLIC.SESSION ROLL CALL REPORT ON RETURN FROM CLOSED SESSION(THE BOARD SHALL PUBLICLY STATE ANY REPORTABLE ACTION "TAKEN IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957.1) ORAL COMMUNICATIONS—PUBLIC ADOPTION OF AGENDA 7:05 CONSENT CALENDAR 1. Approve Minutes of the Special and Regular Meetings—January_112, 2011, 2. Approve Revised Claims Report 3. Approve Written Communications—None 7:10 BOARD BUSINESS 4. Award ol'Contract "ith SchatCr COIISUltillQ for vendor evalwition. selection, and im)1enlentAion Of an tillet)raled Accountim—, and Vinancialsyslein —K. Drayson 5. Qjstricl IIULIL)el , i( S. Abbors 6. —1:!n!jij11LQPt i oils—R.Jurgensen 'nabling Act to Extend ille Qhli 7. Consideration ol'Pr cased Le to Amend 'at ion to �Lop pistrict's I _g __g: Re aN Indebtedness from Twenty Years to`Thirty Years and lZelated Actions—R. Jurgensen INFORMATIONAL REPORTS— Reports on cornpensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff',opportunity to refer public or Board questions to staff for factual information; request staff to report back to the Board on a matter at a future meeting;or direct staff to place a matter on a future agenda. A. Committee Reports B. Staff Reports C. Director Reports ADJOURNMENT * Times are estimated and items may appear earlier or later than listed Agenda is subject to change of order. TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items a/the time each item is considered by the Board qf'Direclors. You may address the Board concerning other matters during Oral Communications. Each speaker will ordinarily be limited to three minutes. Alternately,you may comment to the Board by a written communication, which the Board appreciates. Consent Calendar:All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of'the Consent Calendar. In compliance with the Americans with Disabilities Act,if you need assistance to participate in this meeting,please contact the District Clerk at(650)691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members less than 72 hours prior to the meeting,will be available for public inspection at the District's Administrative 011-icc located at 330 Distel Circle,Los Altos,California 94022. CERTIFICATION OF POSTING OF AGENDA 1,Michelle Radcliffe,District Clerk for the Midpcninsula Regional Open Space District(MROSD),declare that the foregoing amended agenda for the Special and Regular Meeting of the MROSD Board of Directors and the Special Meeting of the District Financing Authority was posted and available for review on February 4,2011,at the Administrative Offices of MROSD,330 Distel Circle,Los Altos California,94022. The agenda is also available on the District's web site at hilt) N �Vcn�paoc,(wLl Signed this 4"'day of February,at Los Altos,California. �A� T%0�x -90rL District Clerk February 4,2011 Claims No. 11-03 Meeting 11-04 Date 2/9/11 Revised Mid peninsula Regional Open Space District # Amount Name Description 14435 $51,580.20 Clark Equipment Company Bobcat Compact Track Loader 14436 $11,263,00 Timothy C. Best,CEG Erosion Inventory Of Potential Mercury Mining Sites At Rancho De Guadalupe 14437 $8,474.34 Sol's Mobile Service Vehicle Maintenance&Repairs 14438 $8,178.75 Sandis Folger Ranch House Survey 14439 $6,800.85 San Mateo County Resource Bear Creek Stables Water Quality Monitoring Conservation District 14440 $4,847.00 Rutherford&Chekene Structural&Geotechnical Assessment-Mt. Umunhum Radar Tower 14441 $3,687.19 The Sign Shop Three Signs With Logo-AO 14442 $3,065.56 Orlandi Trailer Two Trailers&One Ramp 14443 $3,000.00 MCB Remodeling Deck Replacement-Rental Residence 14444 $2,157,39 Ecological Concerns Native Revegetation Maintenance&Monitoring-Skyline Ridge Tree Farm 14445 $2,092.42 Central Coast Bat Research Group Bat Biologist For CEQA Mitigation-Mt. Umunhum Remediation Project 14446 $1,845.97 West Payment Center Annual Subscription 14447 $1,571.82 Summit Uniforms Uniform Expenses 14448 $1,567.16 Patsons Media Group Printing Services-Sierra Azul Trail Guides 14449 $1,548.70 Tadco Supply Janitorial Supplies 14450 $1,171.54 The Sign Shop Assorted Trail Signs&Miscellaneous Preserve Signage 14451 $1,125.00 Aaron's Septic Tank Service Pumping Services-Jacques Ridge&Skyline Ridge 14452 $1,103.84 Firestone Complete Auto Care Tires 14453 $1,099.06 Gardenland Power Equipment Field Supplies/Saw&Brush Cutter Parts/Auger Clips/Leaf Blower Parts/Cart For Concrete Saw 14454 $1,078.33 Metro Mobile Communications Radio Repeater Repair/Move Radio From Retired Maintenance Truck To Replacement Truck/Reprogram Three Radios 14455 $989.96 Emergency Vehicle Solutions Patrol Truck-Code 3 Siren Controller, Map Light Repair& Replace Spotlight 14456 $979.47 Direct Marketing Solutions Mail House Services 14457 $907.77 Forestry Suppliers Chainsaw Pack/Tree Ladders 14458 $891.48 Craftsmen Printing Printing Services-Board Letterhead 14459 $825.72 CMK Automotive Vehicle Maintenance&Repairs 14460 $800.00 Macro Corporation Project Management Services-Implementation Of District's New Radio System 14461 $756.53 The Ferguson Group Legislative Consultant-Lobbyist For Mt.Umunhum 14462 $752.77 Foster Brothers Six Padlocks&30 Keys/Three Lock Sets&Keys For South Area Outpost 14463 $700.00 Cotterel,Scott Reimbursement-Tuition 14464 $619.55 Santa Clara County-Household Hazardous Material Disposal Hazardous Waste 14465 $548.16 United Site Services Sanitation Services-Sierra Azul&Fremont Older 14466 $500.00 SC Wildlands Resource Management-Bay Area Critical Linkages Program 14467 $366.09 Recology South Bay Dumpster Service-FFO 14468 $365.00 County Of Santa Clara Assessor's Mailing Address Database For Public Notification Office 14469 $346.12 Palo Alto Upholstery Replace Two Motorcycle Seats 14470 $322,50 Del Rey Building Maintenance Janitorial Supplies-AO 14471 $318.78 The Workingman's Emporium Uniform Expenses 14472 $315.64 Orchard Supply Hardware Field Supplies/Wire Brushes/Chlorine For SFO Water System/ Mower Parts/Supplies For ATV Repair 14473 $309.61 Carpenter Rigging Of San Jose Tow Chains&Shackles For Patrol Trucks 14474 $305.00 County Of San Mateo Assessors Office Mailing Address Database For Public Notification Page 1 of 3 ''........ Claims No. 11-03 Meeting 11-04 Date 2/9/11 Revised Midpeninsula Regional Open Space District # Amount Name Description 14475 $300.00 Lance Bayer Legal Update Training 14476 $279.61 Neopost Maintenance Supplies&Ink Cartridges For Postage Machine 14477 $275.86 Interstate Traffic Control Products Ten Galvanized Sign Posts For South Area Outpost 14478 $274.18 Beckman, CraigReimbursement Uniform Expenses&Cell Phone p 14479 $250.00 Don Wade Electric Company Electrical Inspection Of Slaght Property 14480 $245.29 ADT Security Services Alarm Service-SFO 14481 $244.95 Ace Fire Equipment&Service Annual Maintenance-Fire Extinguisher Equipment At AO Company 14482 $237.00 Silicon Valley Community Newspapers Advertisement For Mt. Umunhum Open House 14483 $201.00 Palo Alto Medical Foundation Employee Medical Services 14484 $191.92 Continuing Education Of The Bar Legal Update-Practice Under CEQA 14485 $189.00 Gou,Vicky Reimbursement-Adobe Photoshop Upgrade 14486 $183.39 Ison,Gloria Reimbursement-Office Supplies 14487 $177.34 G&K Services Shop Towel Service-SFO&FFO 14488 $164.67 Royal Brass Compressor Hose&Fittings 14489 $146.65 California Water Service Company Water Service-AO&Windy Hill 14490 $135.00 Cupertino Medical Group Employee Medical Services 14491 $95.81 Costco Three Floor Mats 14492 $87,80 Gempler's Respirator Masks&Filters 14493 $78.40 Cal-Line Equipment Chipper Blade Sharpening 14494 $78.00 Pacific Telemanagement Services Pay Phone-Black Mountain 14495 $63.00 Coblentz,Patch,Duffy&Bass Continued Legal Services For Federal Trademark Application Of The District's Logo 14496 $60.00 ID Plus Name Tags For Staff 14497 $60.00 Hooper, Stan Reimbursement-Cell Phone 14498 $57.08 Goodco Press Printing Services-Uniform Allowance Expenditure Forms 14499 $55.00 Protection One Fire Inspection&Monitoring-AO 14500 $52.31 McKowan, Paul Reimbursement-Volunteer Supplies 14501 $51.61 G.P. Sports Air Filter&Headlamp For ATV 14502 $49,16 Correia,Anthony Reimbursement-Uniform Expense 14503 $43.00 Allen's Press Clipping Bureau Clipping Service 14504 $39.06 Barron Park Supply Plumbing Supply For Purisima Creek Redwoods Restroom Repair 14505 $32.78 Bruce Barton Pump Service Parts For SFO Well Pump 14506 $30.00 RadioReference.com Subscription-Radio Communications Data Provider 14507 $27.74 O'Reilly Auto Parts SFO Shop Supplies 14508 $16.39 Ergoworks Ergonomic Equipment 14509 $8.92 Los Altos Hardware Plumbing Supplies 14510 R $11,200.00 Crane Transportation Group Mt. Umunhum Traffic&Road Study 14511 R $6,250.00 TKO General Engineering& Road Repair-Rental Residence Construction 14512 R $5,500.00 UC Santa Cruz Puma Project Grant-Study The Movement And Behavior Of Mountain Lions In The Santa Cruz Mountains 14513 R $4,938.75 Coast Range Biological Purisima Creek Redwoods Riparian Survey 14514 R $4,520.00 Koff&Associates Classification&Compensation Study-Employee Response, Reanalysis,Salary Structure&Range Placement 14515 R $3,059.19 Home Depot Field Supplies/Supplies For South Area Outpost/Supplies For Deer Hollow Farm/SFO Shop Supplies/Two Doors For SFO t Fence Posts For RSA/Rebar For Turnpike At RSA/Light Fixture For FFO 14516 R $3,018.75 Phytosphere Research Consultation, Field Sampling&Monitoring Of Sudden Oak Death 14517 R $2,345.00 Chicago Title Company Title&Escrow Fees-Exchange Of Easements At Ravenswood 14518 R $2,128.45 John Miller Architect Architect Services For Dyer Garage At La Honda Creek Page 2 of 3 '...... Claims No, 11-03 Meeting 11-04 Date 2/9/11 Revised Midpeninsula Regional Open Space District # Amount Name Description 14519 R $1,014.24 Sol's Mobile Service Vehicle Repairs&Service 14520 R $375.00 D&J Septic Tank Services-Rental Residence 14521 R $186.00 Sanguinetti,David Reimbursement-Mileage 14522 R $128.00 American Red Cross CPR Recertification Fees 14523 R $127.20 Hooper,Stan Reimbursement-Uniform Expense 14524 R $110.31 Mission Trail Waste Systems Garbage Service-AD 14525 R $71.00 Terminix Pest Control-AD 14526 R $65.44 Mountain View Garden Center Base Rock For Work At Deer Hollow Farm 14527 R $52.43 Petty Cash California Rangeland Conservation Coalition Annual Summit- Registration Fee/Break Room Supplies 14528 R $40.57 Malone, Brian Reimbursement-Uniform Expenses 14529 R $34.69 Robert's Hardware Field Supplies Total $178,825.21 Page 3 of 3 Claims No. 11-03 Meeting 11-04 Date 2/9/11 Midpeninsula Regional Open Space District # Amount Name Description 14435 $51,580.20 Clark Equipment Company Bobcat Compact Track Loader 14436 $11,263.00 Timothy C. Best,CEG Erosion Inventory Of Potential Mercury Mining Sites At Rancho De Guadalupe 14437 $8,474.34 Sol's Mobile Service Vehicle Maintenance&Repairs 14438 $8,178.75 Sandis Folger Ranch House Survey 14439 $6,800.85 San Mateo County Resource Bear Creek Stables Water Quality Monitoring Conservation District 14440 $4,847.00 Rutherford&Chekene Structural&Geotechnical Assessment-Mt. Umunhum Radar Tower 14441 $3,687.19 The Sign Shop Three Signs With Logo-AO 14442 $3,065.56 Orlandi Trailer Two Trailers&One Ramp 14443 $3,000.00 MCB Remodeling Deck Replacement-Rental Residence 14444 $2,157.39 Ecological Concerns Native Revegetation Maintenance&Monitoring-Skyline Ridge Tree Farm 14445 $2,092A2 Central Coast Bat Research Group Bat Biologist For CEQA Mitigation-Mt. Umunhum Remediation Project 14446 $1,845,97 West Payment Center Annual Subscription 14447 $1,571.82 Summit Uniforms Uniform Expenses 14448 $1,567.16 Patsons Media Group Printing Services-Sierra Azul Trail Guides 14449 $1,548.70 Tadco Supply Janitorial Supplies 14450 $1,171.54 The Sign Shop Assorted Trail Signs&Miscellaneous Preserve Signage 14451 $1,125.00 Aaron's Septic Tank Service Pumping Services-Jacques Ridge&Skyline Ridge 14452 $1,103.84 Firestone Complete Auto Care Tires 14453 $1,099.06 Gardenland Power Equipment Field Supplies/Saw&Brush Cutter Parts/Auger Clips/Leaf Blower Parts/Cart For Concrete Saw 14454 $1,078.33 Metro Mobile Communications Radio Repeater Repair/Move Radio From Retired Maintenance Truck To Replacement Truck/Reprogram Three Radios 14455 $989.96 Emergency Vehicle Solutions Patrol Truck-Code 3 Siren Controller, Map Light Repair& Replace Spotlight 14456 $979.47 Direct Marketing Solutions Mail House Services 14457 $907.77 Forestry Suppliers Chainsaw Pack/Tree Ladders 14458 $891.48 Craftsmen Printing Printing Services-Board Letterhead 14459 $825.72 CMK Automotive Vehicle Maintenance&Repairs 14460 $800.00 Macro Corporation Project Management Services-Implementation Of District's New Radio System 14461 $756.53 The Ferguson Group Legislative Consultant-Lobbyist For Mt. Umunhum 14462 $752.77 Foster Brothers Six Padlocks&30 Keys/Three Lock Sets&Keys For South Area Outpost 14463 $700.00 Cotterel, Scott Reimbursement-Tuition 14464 $619.55 Santa Clara County-Household Hazardous Material Disposal Hazardous Waste 14465 $548.16 United Site Services Sanitation Services-Sierra Azul&Fremont Older 14466 $500.00 SC Wildlands Resource Management-Bay Area Critical Linkages Program 14467 $366.09 Recology South Bay Dumpster Service-FFO 14468 $365.00 County Of Santa Clara Assessor's Mailing Address Database For Public Notification Office 14469 $346.12 Palo Alto Upholstery Replace Two Motorcycle Seats 14470 $322.50 Del Rey Building Maintenance Janitorial Supplies-AO 14471 $318.78 The Workingman's Emporium Uniform Expenses 14472 $315,64 Orchard Supply Hardware Field Supplies/Wire Brushes/Chlorine For SFO Water System/ Mower Parts/Supplies For ATV Repair 14473 $309.61 Carpenter Rigging Of San Jose Tow Chains&Shackles For Patrol Trucks 14474 $305.00 County Of San Mateo Assessors Office Mailing Address Database For Public Notification Page 1 of 2 Claims No. 11-03 Meeting 11-04 Date 2/9/11 Midpeninsula Regional Open Space District # Amount Name Description 14475 $300.00 Lance Bayer Legal Update Training 14476 $279.61 Neopost Maintenance Supplies&Ink Cartridges For Postage Machine 14477 $275.86 Interstate Traffic Control Products Ten Galvanized Sign Posts For South Area Outpost 14478 $274.18 Beckman,Craig Reimbursement-Uniform Expenses&Cell Phone 14479 $250.00 Don Wade Electric Company Electrical Inspection Of Slaght Property 14480 $245.29 ADT Security Services Alarm Service-SFO 14481 $244.95 Ace Fire Equipment&Service Annual Maintenance-Fire Extinguisher Equipment At AO Company 14482 $237.00 Silicon Valley Community Newspapers Advertisement For Mt. Umunhum Open House 14483 $201.00 Palo Alto Medical Foundation Employee Medical Services 14484 $191.92 Continuing Education Of The Bar Legal Update-Practice Under CEQA 14485 $189.00 Gou,Vicky Reimbursement-Adobe Photoshop Upgrade 14486 $183.39 Ison,Gloria Reimbursement-Office Supplies 14487 $177.34 G&K Services Shop Towel Service-SFO&FFO 14488 $164.67 Royal Brass Compressor Hose&Fittings 14489 $146.65 California Water Service Company Water Service-AO&Windy Hill 14490 $135.00 Cupertino Medical Group Employee Medical Services 14491 $95.81 Costco Three Floor Mats 14492 $87.80 Gempler's Respirator Masks&Filters 14493 $78A0 Cal-Line Equipment Chipper Blade Sharpening 14494 $78.00 Pacific Telemanagement Services Pay Phone-Black Mountain 14495 $63.00 Coblentz, Patch, Duffy&Bass Continued Legal Services For Federal Trademark Application Of The District's Logo 14496 $60.00 ID Plus Name Tags For Staff 14497 $60.00 Hooper, Stan Reimbursement-Cell Phone 14498 $57.08 Goodco Press Printing Services-Uniform Allowance Expenditure Forms 14499 $55.00 Protection One Fire Inspection&Monitoring-AO 14500 $52.31 McKowan, Paul Reimbursement-Volunteer Supplies 14501 $51.61 G.P. Sports Air Filter&Headlamp For ATV 14502 $49.16 Correia,Anthony Reimbursement-Uniform Expense 14503 $43.00 Allen's Press Clipping Bureau Clipping Service 14504 $39.06 Barron Park Supply Plumbing Supply For Purisima Creek Redwoods Restroom Repair 14505 $32.78 Bruce Barton Pump Service Parts For SFO Well Pump 14506 $30.00 RadioReference.com Subscription-Radio Communications Data Provider 14507 $27.74 O'Reilly Auto Parts SFO Shop Supplies 14508 $16.39 Ergoworks Ergonomic Equipment 14509 $8.92 Los Altos Hardware Plumbing Supplies Total $133,660.19 Page 2 of 2 Midpeninsula Regional Open Space District R-11-22 Meeting 11-04 February 9, 2011 AGENDA ITEM 4 AGENDA ITEM Award of Contract with Schafer Consulting for vendor evaluation, selection, and implementation of an Integrated Accounting and Financial System GENERAL MANAGER'S RECOMMENDATION Jz tq CHP� 67f4 Authorize the General Manager to enter into a professional services contract with Schafer Consulting for$150,880 plus a contingency of$15,000, for an amount not to exceed $165,880 to provide consulting services to assist staff with selecting a software vendor for the Integrated Accounting and Finance System and coordinate system implementation. SUMMARY In July, 2010, the Midpeninsula Regional Open Space District (District) issued a Request for Proposals (RFP) for an Integrated Accounting and Finance System (IAFS) and received seven responses. Staff evaluated the proposals, identified the top three most qualified vendors and, due to heavy workload and lack of technical expertise, recommended hiring a consultant to manage the evaluation and selection of a vendor and to coordinate the software implementation. Subsequently, an RFP was issued for consulting services and two responses were received. After careful evaluation, staff recommends awarding the contract to Schafer Consulting. DISCUSSION Background The District currently uses Fundware, a retired product of Intuit, for all accounting and financial management related functions. Automatic Data Processing, Inc (ADP) is used to manage payroll and basic, and limited, Human Resources functionality. The District also has Timespan, an obsolete DOS system, which staff accesses occasionally to retrieve historical financial data. Individual departments utilize disparate, homegrown spreadsheets to monitor, analyze, and evaluate budget and staffing data needed for District-wide cyclical processes such as the annual, mid-year, and year-end Action Plan and Budget. The result is a very fragmented and unstable financial management and budgeting system with a high risk for failure. R-11-22 Page 2 i Fundware was recently acquired by Blackbaud, who has decommissioned and no longer supports the software. ADP is an independent system whose reports and data do not integrate well with Fundware, resulting in heavy manual processes and duplicate data entry for staff. Timespan is a legacy system that has also been decommissioned and is no longer supported. Finally, Fundware, in addition to being decommissioned, is not compatible with the District's forward looking hardware and software including Windows 7 Operating System. Disparate spreadsheets maintained by individual departments are time consuming to maintain, cannot integrate with the current financial software systems, and the manual processes are extremely vulnerable to human errors. Needs Assessment With the pending obsolescence of its existing financial management software, the inability of the various systems to interface, the lack of an effective Human Resources Information System (HRIS), and the multitude of disparate spreadsheets, the District needs to invest in a comprehensive and integrated financial management software system. In response to this need, staff issued an RFP for such a system in February 2010. In order to identify the desired functionality of the proposed integrated software system and develop the RFP scope, Administration Department staff worked closely with other Department staff and managers to develop a table of requirements that was subsequently included in the scope of the IAFS RFP. Staff then conducted extensive research on potential not-for-profit accounting systems that would best fit the District's needs and, in developing the RFP, reviewed RFPs for integrated financial management systems issued by several other public agencies. Integrated Accounting and Finance System RFP An RFP was issued to several software vendors identified through staff s research and the District received seven proposals with prices ranging from $115,302 to $266, 640. After careful analysis, three vendors were determined to be suitable and qualified to provide the necessary system. These vendors will proceed to the next step in the evaluation process which consists of a software demonstration and business case simulation and testing. Due to staff s lack of in-house technical expertise in the area of financial management system evaluation, implementation, and testing, the Administration and Budget Committee approved staff s recommendation to hire a consultant to assist staff in these areas. Consequently, vendor selection is on hold until a qualified consultant is selected. Consultant RFP An RFP to provide consultant services for implementation of an IAFS was released on October 26, 2010 via direct e-mail, mailing, and posting on the District website. A mandatory, pre- proposal conference was held at the District's Administrative Office on October 29, 2010. Representatives from five local and regional consulting firms attended. The deadline for submission of proposals was November 15, 2010. A total of two proposals were received as shown below: Firm Location Cost Proposal Accretive Solutions Mountain View, CA $206,400 Schafer Consulting Aliso Viejo, CA $157,880 R-11-22 Page 3 The proposals were carefully evaluated by staff to assess the qualifications of each proposer, including the quality of the proposal, the implementation approach, and overall team expertise. Hourly rates and other consultant costs were then considered. Based on the criteria outlined in the RFP, staff has determined that Schafer possesses the superior expertise and experience to manage the evaluation and selection of a vendor and the implementation of the software system and the ability to do so in a timely manner. Staff evaluated opportunities to reduce the scope of services provided by Schafer,but significant additional staff workload in addition to lack of staff technical expertise and experience in implementing and testing a complex accounting software presented unacceptable risks to successful implementation. Consequently, staff recommends retaining the original scope of services to ensure successful implementation of the software system. However, staff requested Schafer minimize travel expenses and conduct as many meetings as possible via telephone, video, or internet,thereby reducing travel and expenses by$7,000, or 35%. Staff recommends awarding the contract for the original scope of services to Schafer Consulting for$150,880 with a 10% contingency of$15,000 for a total contract amount not to exceed $165,880. FISCAL IMPACT At the Regular Board meeting on December 8, 2010, an increase of$225,000 was approved as and Finance System Budget for the Integrated Accounting part of the FY2010 11 Midyear gr y software and the consultant,bringing the total approved funding for this project to $275,000. Due to project delays, the majority of expenditures will occur in FY2011-12; staff has included an additional $115,000 in the FY2011-12 Proposed Budget to fully fund the project at $390,000. PUBLIC NOTICE Notice has been provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE Act CE A Environmental Quality c The proposed action is not a project under the CaliforniaQ y ( Q ) p p p. � and no environmental review is required. NEXT STEP Upon Board authorization, the General Manager will execute a contract with Schafer Consulting for consulting services to assist staff with selecting a software vendor for the Integrated Accounting and Finance System and coordinate system implementation. Attachment Consultant Services Scope of Work Prepared by: Kate Drayson, Administrative Services Manager Anna Duong, Deputy District Clerk/Office Manager Contact person: Kate Drayson, Administrative Services Manager IAFS Consultant RFP Attachment B: Scope of Work In collaboration with the District's Internal Project Manager, who has the overall oversight of the project, and the Technical Project Manager and his/her team from the selected vendor,the consultant will perform the following: PART 1: 1. Review and recommend improvement, if any, for work completed by the District thus far 2. Gather and synthesize business requirements for each department from each subject matter expert(SME) a. Define, if none exist 3. Develop Key Performance Indicators (KPIs) for Management dashboard and for the Board a. Define, if none exist 4. Conduct a Business Process Study(BPS)—design and recommend improvement for the following functions and/or departments: a. Accounting b. Finance c. Human Resources d. Operations e. Planning f. Real Property g. Public Affairs 5. Review and evaluate top three (3)vendors selected by the District to proceed to Phase II of the IAFS RFP process—Software Demo PART 11 1. Design three (3) test cases for Phase II of the RFP process—Software Demo— that must include all core features in Section III(Functional.Requirements) of the IAFS RFP 2. Develop a scorecard to evaluate the top three(3) vendors during the software demo period, which include ratings for a. Evaluation of three (3)test cases in the demo b. Software's feasibility based on result found from the BPS c. Software's interoperability based on District's infrastructures: technology, human resources, other hardware and software d. Software's compatibility with government accounting process, GASB requirements, regulation and best practices, including those for land management v e. Total Cost of Ownership (TCO)of the software over a period of five (5) years f. Software's Users Interface(UI) in the following areas: intuitiveness and user-friendliness g. Software's reports capability in connection to desired outputs and KPIs dashboards Attachment B: Scope of Work -I- IAFS Consultant RFP h. Learning Curve (LC) for a typical user with"View only"access PART III 1. Prioritize core modules for April 1,2012 live date: a. General Ledger, Account Payable, Account Receivables, Human Resources Information System, Invoicing, Fixed Assets, Project Management, Capital Improvement Project, Canned and Un-canned Reporting, Expense Reports, Time Card Tracking,Budgeting, Budget Forecasting or Projection 2. Setup the Human Resources Information System by January 1, 2012 3. Develop a phased-implementation schedule for FY 2011-12 using a modular approach, including a critical path for the entire implementation 4. Design chart of account structure to facilitate financial and management reporting, grant accounting, Preserve Profit & Loss statements, Financial Planning &Analysis, Human Resources, salary&benefit reporting and forecasting, overhead pool and allocations, etc. 5. Translate business requirements into Software Requirement Specifications (SRS) for implementation—Phase I 6. Develop eleven (11) Business Case Study(BCS) for simulation in Implementation—Phase I: a. Annual and midyear budgeting b. Budget forecast c. Salary and benefits projection based on key drivers: i. PERS rate ii. Dependent coverage iii. Step increase and longevity pay iv. COLA v. Vacation payout d. Year-to-year budget comparison and analyses e. Account Payable functionality and reporting, e.g. 1099s f. W-2 generation g. Fixed Assets depreciation h. Payroll Processing i. What-if scenarios j. Maintenance costing per preserve k. Property management reporting PART IV: 1. Collaborate with the selected vendor's Technical Project Manager(TPM) to review and revise, if necessary, implementation schedule, execution plan and status reporting ` 2. Oversee technical implementation,which includes,but not limited to,hardware, software,network, storage,backup, and secured accessibility 3. Oversee and manage data importation/migration: a. Load vendor files and vendor history b. Load Chart of Accounts i Attachment B: Scope of Work -2- IAFS Consultant RFP c. Import and convert, if necessary,historical financial data—current and prior years i. Validate imported historical financial data against Fundware's reports d. Import and convert, if necessary,historical employee data for HRIS i. Validate imported historical employee data e. Import and convert, if necessary,project, land acquisition, and property management data from disparate sources, e.g Excel, Word,Access database i. Validated imported data 4. Generate simulated reports based on eleven (11) BCS developed in PART III 5. Oversee the setup and configuration of required canned and un-canned reports 6. Oversee the setup and configuration of two field office installations, Installation— Phase II 7. Facilitate Users Acceptance Testing (UAT) with each subject matter expert (SME) for each module or function, e.g. Account Receivable, Account Payable, Human Resources Information System, etc. 8. Recommend and oversee change order(CO), if any 9. Provide implementation status documentation,projected issues, recommendations, and Standard Operational Procedure (SOP) i i Attachment B: Scope of Work -3- Midpeninsula Regional " Open Space District . , R-11-26 Meeting 11-05 February 9, 2011 AGENDA ITEM 5 AGENDA ITEM District Budget and Finance Briefing GENERAL MANAGER'S RECOMMENDATION Receive an overview briefing on the District's Budget and Finances. SUMMARY The General Manager will review the District's overall budget and financial condition and strategies and will discuss the District's near and mid-term capability to fund the purchase of open space lands and identify opportunities to extend that capability. DISCUSSION On January 11, 2011, the General Manager presented a high-level briefing on the District's Budget and Finances to the Peninsula Open Space Trust Board of Directors, at their request. The presentation reviewed District functions, funding sources, financial and budgetary assumptions, a summary of the current adopted budget, cash flow projections as determined by the Controller and potential future funding opportunities for the District. This presentation is being updated and presented to the District Board of Directors on February 9, 2011, as a prelude to a subsequent presentation on District Funding Options. The purpose of this presentation is to prepare the Board to discuss a range of strategic actions the District can take to ensure long-term, robust implementation of the District's mission. FISCAL IMPACT There are no unbudgeted fiscal impacts associated with this agenda item. PUBLIC NOTICE Notice was provided pursuant to the Brown Act. No additional notice is necessary. R-11-26 Page 2 CEQA COMPLIANCE No compliance is required as this action is not a project under the California Environmental Quality Act(CEQA). NEXT STEPS None Prepared by: Stephen E. Abbors, General Manager Contact person: Same as above. Midpeninsula Regional Open Space District R-1 1-25 Meeting 11-04 February 9, 2011 AGENDA ITEM 6 AGENDA ITEM Potential District funding options GENERAL MANAGER'S RECOMMENDATIONz� Receive presentation on potential District funding options the District could consider to increase revenues. SUMMARY Staff will present information on potential future District funding options as well as information on revenues and expenditures. DISCUSSION Staff has compiled information on different sources of funding in addition to information on District revenues and expenditures. FISCAL IMPACT There are no unbudgeted fiscal impacts with this agenda item. PUBLIC NOTICE Notice was provided pursuant to the Brown Act. No additional notice is necessary. CEQA COMPLIANCE No compliance is required as this action is not a project under the California Environmental Quality Act (CEQA). NEXT STEPS None R-11-25 Page 2 Prepared by: Rudy Jurgensen, Public Affairs Manager Contact person: Same as above. i i I i I Midpeninsula Regional Open Space District R-1 1-27 Meeting 11-04 February 9, 2011 AGENDA ITEM 7 AGENDA ITEM Consideration of Proposed Legislation to Amend the District's Enabling Act to Extend the Obligation to Repay Indebtedness from Twenty Years to Thirty Years and Related Actions GENERAL MANAGER'S RECOMMENDATION Discuss and provide Board guidance to staff working with the District's state legislators to develop legislation to amend the District's enabling act extending the obligation to repay indebtedness from twenty years to thirty years. SUMMARY Staff will present information on potential legislative solutions to enable the District to repay its promissory note indebtedness over 30 years in order to more successfully carry out the District's mission. Any legislation must be introduced by February 18 th and therefore it is necessary that the Board provide its direction at this time. DISCUSSION At the Board's meeting of January 26, 2011, the Board received and approved the District's state and federal legislative program for Fiscal Year 2011-2012. (See Report R-I 1-21). The program includes a goal of creating and passing a bill to change the District's enabling legislation by amending Public Resources Code Sec. 5544.2 to allow 30 years for repayment of District indebtedness. Since 2007 the District has sought to introduce and pass a bill which would extend the time that the District has to repay its debt, in the form of promissory notes, to 30 years from currently 20 years. East Bay Regional Park District already has this authority and a thirty year repayment period is more representative of bond repayment timelines. Staff has recently met with local state legislators and is exploring a number of options including straightforward legislative action or a combination of legislative action and voter approval. These options will be discussed with the Board. R-I 1-27 Page 2 FISCAL IMPACT There are no unbudgeted fiscal impacts with this agenda item. There would be fiscal impacts in the event the District decided to move forward with the process of placing a measure on the ballot. Any decision to do so would only be made after the Board was presented with thorough and substantial research and strategy to inform the Board's decision. PUBLIC NOTICE Notice was provided pursuant to the Brown Act. No additional notice is necessary. CEQA COMPLIANCE No compliance is required as this action is not a project under the California Environmental Quality Act (CEQA). NEXT STEPS None Prepared by: S. Schectman, General Counsel Contact person: Same as above. Midpeninsula Regional Open Space District To: Board of Directors From: Stephen E. Abbors Date: February 4, 2011 Re: FYIs 3; i Open SpaceiDist actual Memorandum I To: MROSD Board of Directors Through: Steve Abbors,General Manager From: Julie Andersen,Resource Planner Date: February 9, 2011 Re: Update on the La Honda Creek Pond Monitoring Program and Pond DR06 Repair project PMP for n eleven and In March of 2009,Volimar Consulting prepared a Pond Management Plan( ) o a p complex at the former Wool Ranch portion of La Honda Open Creek Space Preserve. Repair of Pond DR06 was identified as the most urgent priority in the PMP. The pond is the largest in the complex and supports use by California red-legged frog(CRLF),a federally r repair, CRLF breeding was limited due to earl drying of the pond.The threatened species. Prior to ep g y ry g earthen berm at the pond was also actively failing and causing downstream erosion into an unnamed tributary of Harrington Creek, a known fish bearing stream. In 2009 the District selected a consultant to provide geotechnical testing and long term pond repair design. An interim repair was undertaken in October of 2009 while permits for long term pond reconstruction were secured. Pond repair and berm reconstruction occurred during the fall of 2010. I The completed project resulted in: • A reconstructed and recompacted earthen berm • Installation of a drop inlet structure outflow pipe, and energy dissapator to provide a primary outlet • Improvements to the secondary spillway • Installation and compaction of a natural clay liner within the pond • Pond recontouring to improve habitat • Invasive vegetation removal and replanting of native grassland and wetland vegetation Biological surveys conducted on February 1, 2011 revealed one CRLF mass at the restored pond.Pacific tree frogs and California newts were also observed using the pond. Physical inspections revealed that the repaired berm is no longer leaking,the pond is at full capacity(maximum depth 9 feet),and sediment is no longer being transported downstream. A slide show providing additional details,photographs,project overview, and more specific timeline is available for your review upon request. Long term management of the pond complex involves annual pond physical inspections,biological monitoring and reporting to regulatory agencies.The 2010 Biological Monitoring Report has been prepared and sent to the required agencies. A copy of this report is also available to you for review upon request. Attachments: Photographs 1-2: Restored Pond DR06 and CRLF egg mass r ,r � A S v - T. F. CI z L. STOP STOP M, v 40 4 y - i > • yip• � .. k 1:1,500 Mideninsua egio Open Space'Dist ictna' Memorandum To: MROSD Board of Directors Through: Steve Abbors,General Manager From: Julie Andersen Date: February 09, 2011 Re: Update on the District's Resource Management Policies The District's Resource Management Polices(RMPs)were first adopted in October 1994 and consisted of thirteen policies. In 2003,the District completed a Resource Management Five-Year Strategic Plan to identify high priority resource management goals. One of the implementation measures from the Strategic Plan was to"Work with the Board to identify and prioritize RM Policies for development". To meet this goal,District staff conducted a Board workshop on October 21,2004 to identify new policies and to prioritize individual policies for revision. As a result of this workshop, staff reviewed and updated four of the policies from 1994 and developed five new policies. Each of these nine policies was presented to the Board in a series of workshops from 2005 to 2008. During each workshop, staff noted that inconsistencies may arise within the overall RM Policies due to individual policy revisions. To overcome these inconsistencies, staff recently completed a comprehensive review of the RM Policies as a whole and has prepared recommended edits which will be brought before the Board in a series of two workshops scheduled for Wednesday, March 9 and Wednesday,March 23,2011. The first workshop scheduled for March 9,will present recommended revisions to the remaining individual policies from 1994 that have not yet been brought before the board. The second workshop, scheduled for March 23,will present the RM Policies in their entirety in order to view changes resulting from collation of each of the revised individual policies into an overall comprehensive RM Policies document. When the two workshops are completed and Board questions and comments have been addressed, staff will ask the Board to tentatively adopt the overall RM Policies document. A consultant will then complete California Environmental Quality Act(CEQA)review. Once CEQA requirements have been met, staff will return to the Board for approval of the prepared CEQA document and formal adoption of the District's revised RM Policies. District staff has reviewed and updated each of the RM Policies identified in subsections A through C below. Redundant or overlapping policies were combined,resulting in a revised total of 15 RM Policies. Nine of these policies have been brought before the board previously in workshops conducted between 2005 and 2008. The six remaining policies will be reviewed by the board during the two upcoming workshops. One additional policy,Agricultural Use,has been removed from this process for further development prior to presenting it to the San Mateo County Farm Bureau and the San Mateo County Agricultural Advisory Committee as a stand alone policy. Once reviewed and commented upon by these agencies,the Agricultural Use Policy will undergo its own CEQA analysis as an individual Policy due to its unique nature. Staff s conclusion is that this policy differs from the RMPs as it addresses unique matters specific to agriculture. For these reasons, staff recommends addressing this proposed policy via a process more tailored to agriculture and the interested agricultural community. For a matrix indicating the final disposition of each of the individual RMPs identified below,please see Attachment 1. A. Original RM Policies identified in 1994: 1. The District's Resource Management Mission 2.Planning and Implementation 3.Natural Systems Management 4. Vegetation Management 5. Wildlife Management 6. Non-Native Species Management 7. Water Resources 8. Geology and Soils 9. Scenic and Aesthetic Resources 10.Agricultural Use 11. Heritage Resources 12.Research and Information Collection 13. Education B.RM Policies identified for priority consideration at the 2004 Board Workshop: 1. Fisheries 2. Water Quality 3. Pond Management 4. Grazing 5. Wildland Fuel Management 6. Sudden Oak Death 7. Corridors/Connectivity 8. Invasive Species 9. Ecological Succession 10. Agricultural C. RM Policies identified as result of the San Mateo Coastal Annexation Area Service Plan: 1. Forest Management Next Steps: At the March 9, workshop, staff will present proposed changes to the remaining individual RMPs that were not previously brought before the Board.The Board is asked to review these policies in depth prior to the workshop: 1. The District's Resource Management Program(Chapter 1) 2. Wildlife Management(Chapter III) 3. Geologyand Soils(Chapter V ( p 4. Scenic and Aesthetic Resources(Chapter VH) 5. Research and Collection of Information(Chapter IX) 6. Public Interpretation and Environmental Education(Chapter X) I Attachment 1 Policy Disposition Matrix Poi [994.Pta is es I?i son , - ......7=,,253wroll 777777777 Al. District's Resource Mangement Missior Combined with A2,and A3 District Resource Management Program 3/9/2011 A2. Planning and Implementation Combined with Al,and A3 District Resource Management Program 3/9/2011 A3. Natural Systems Management Combined with Al,and A2 District Resource Management Program 3/9/2011 A4. Vegetation Management Combined with B6 Vegetation Management 11/29/2006 A5. Wildlife Management Reviewed and updated Wildlife Management 3/9/2011 A6. Non-Native Species Management Combined with B8 Invasive Species Management 1/24/2007 and 2/28/2007 A7. Water Resources Reviewed and updated Water Resources 3/30/2005 A8. Geology and Soils Reviewed and updated Geology and Soils 3/9/2011 A9. Scenic and Aesthetic Resources Reviewed and updated Scenic and Aesthetic Resources 3/9/2011 Al0. Agricultural Use To be completed In Review In Development Al1. Heritage Resources Reviewed and updated Cultural Resources 6/11/2008 Alt. Research and Information Collection Reviewed and updated Research and Collection of Information 3/9/2011 Al3. Education Reviewed and updated Public Interpretation and Environmental Educati 3/9/2011 P+pll tltl4 P�►liefes...,-,..,.,. 'f tits" ,,., tlQ1� .. ... nOWN B1. Fisheries Combined with B2,and B3 Water Resources 3/30/2005 B2. Water Quality Combined with B1,and B3 Water Resources 3/20/2005 B3. Pond Management Combined with 81 and B2 Water Resources 3/30/2005 B4. Grazing Reviewed and updated Grazing Management 9/27/2006 B5. Wildlland Fuel Management New Section Developed Wildland Fire Management 12/4/2008 B6. Sudden Oak Death Combined with A4 Vegetation Management 11/29/2006 B7. Corridors/Connectivity New Section Developed Habitat Connectivity 5/14/2008 B8. Invasive Species Combined with A6 Invasive Species Management 1/24/2007 and 2/28/2007 B9. Ecological Succession New Section Developed Ecological Succession 12/12/2007 . Agriculture To be com leted In review In Develo ment ,.., ,.- ➢ .r ..a..r*. \ y�\ 0 a F - 'a ,y' fix.,, t►t1.. \� � .. ,,. Ztl Q:F1'�li �. �� y ��. ,. ��� �� 10. Forest Management New Section Developed Forest Management 6/27/2007 "Items in BOLD are Policies that have not been brought before the Board since 1994 Attachment 1 Policy Disposition Matrix t ' Midpeninsula Regional Open Space District CLOSING MEMORANDUM To: Stephen E. Abbors, General Manager From: Jean Chung Date: January 28, 2011 Subject: Baptist Family Property Addition, Redwood Park Subdivision area of Purisima Creek Redwoods Open Space Preserve The General Manager signed Certificates of Acceptance on January 26, 2011 for the Baptist Family parcel totaling 0.11-acres based upon the determination that acceptance of this low value property or gift is in accordance with the District Rules of Procedure. The grant deed was recorded on January 27, 2011 and title to and possession of the property have passed to the District. In accordance with the District Use and Management Planning policy the Preliminary Use and Management Plan was approved by the General Manager on January 26, 2011. Recordation marks the final adoption of the Preliminary Use and Management Plan. The following chart presents dedication and acquisition details for this property: DEDICATION&ACQUISITION INFORMATION Preserve Ownership Status: Board Approval Date& & County Grantor Acres (Fee,Easement,Lease, Resolution Number or Area & Mgmt Agreement) General Manager A.P.N. Approval Date Purisima Creek San Mateo General Manager Redwoods 067-105-050 Baptist 0.11 Fee January 26,2011 Mgmt.Status: Dedication Date Closing Date (Open,Closed,CMU, Status(Fended or Type Purchase Price GIS Code or Other) Withheld) January 28,2011 Closed Withheld Gift $3,750.00 2128 Misc.Notes: Lots 23 and 24 in Block 57 in Redwood Park Attachments: Acceptance of Low Value Interest in Real Property by General Manager Area Map Detail Map cc: Board of Directors Operations&Field Offices Accounting Planning Administration Public Affairs Legal Real Property Midpeninsula Regional Open Space District ACCEPTANCE OF LOW VALUE INTEREST IN REAL PROPERTY Property Name: Baptist Gift Parcel Property Location & APN: The 0.11-acre Baptist"Redwood Park" Subdivision parcels, approximately 0.75 miles west of Skyline Blvd., (San Mateo County APN 067-105-050) Preserve: Purisima Creek Redwoods Open Space Preserve Date: January 21, 2011 REAL PROPERTY MANAGER'S RECOMMENDATION(S) 1. Determine that the recommended actions are categorically t from the California g Y exempt Environmental Quality Act (CEQA) as set out in this Memorandum. 2. Accept the gift of the Baptist"Redwood Park" parcels under the General Manager's authority. 3. Adopt the Preliminary Use and Management Plan as set forth in the attached Staff Memorandum and name the property as an addition to Purisima Creek Redwoods Open Space Preserve. DISCUSSION The Baptist family has offered the above listed property to the Midpeninsula Regional Open Space (District) as a gift. It is recommended that this property be accepted by the District under General Manager's authority in accordance with the District's Rules of Procedure, Section 2.60 (2) as amended on October 8, 2003 (see Report R-03-103). On May 13, 2009, the District Board of Directors adopted amendments to the Open Space Use and Management Planning Y( p Policy see Report R-09-61). Section I includes the following statement: "When the General Manager is authorized to accept a gift of or acquire low value real property, the General Manager is also authorized to approve the Preliminary Use and Management Plan for the property. The Board of Directors shall be notified in writing of any Preliminary Use and Management Plan so approved at the next regular Board meeting following the acquisition." "Redwood Park" Gift Parcels Page 2 Property Description The gift property consist of one assessor parcels with two undeveloped lots (0.11 acres) within the Redwood Park"paper" subdivision, which is located in an unincorporated area of San Mateo County. The property is located in the Kings Mountain area of the Santa Cruz Mountains. The primary access is off Skyline Boulevard and Ridge Road to the west. The land is surrounded by existing District land with a few neighboring private parcels. There are no improvements on the properties. USE AND MANAGEMENT Planning Considerations The properties are zoned Resource Management(RM) with a potential slope density credit of seven. Preliminary Use and Management Plan (Next Steps) The Preliminary Use and Management Plan will take effect at the close of escrow and remain effective until the Plan is amended or a Comprehensive Use and Management Plan or Master Plan is approved for Purisima Creek Redwoods Open Space Preserve. The Preliminary Use and Management Plan represent a status quo approach to management. The property will be maintained in its current condition, with no changes anticipated. If changes to land use or the physical environment are proposed in the future, the plan would be subject to further environmental review and public input. Public Access: Closed to the public. Signs and Site Install Preserve boundary signs where appropriate Security: Structures and None Improvements: Resource Conduct interim invasive plant and animal management activities consistent Management: with the District's policies and practices. Agricultural None Resources: Patrol: Routinely patrol the property Wildfire Fuel None Management: Roads and None Trails: Site Safety No known safety hazards exist on the site. Inspection: Name: Name the property as an addition to Purisima Creek Redwoods Open Space Preserve. Dedication: Withhold dedication at this time. "Redwood Park" Gift Parcels Page 3 CEQA COMPLIANCE Project Description The project consists of the acquisition of approximately 0.11 acres of land within the Redwood Park paper subdivision as an addition to the Purisima Creek Redwoods Open Space Preserve, and the adoption of a Preliminary Use and Management Plan for the property. The land will be permanently preserved as open space and maintained in a natural condition. CEQA Determination The District concludes that this project will not have a significant effect on the environment. It is categorically exempt from CEQA (California Environmental Quality Act) under Article 19, Sections 15301, 15316, 15317, 15325, and 15061(b)(3) of the CEQA Guidelines as follows: Section 15316 exempts the acquisition of land in order to create parks if the site is in a natural condition and the management plan proposes to keep the area in a natural condition. The Preliminary Use and Management Plan specify the property will be operated and maintained in a natural condition and there will be no expansion of use. The property will be closed to the public. Section 15317 exempts the acceptance of fee interests in order to maintain the open space character of an area. The District will acquire fee interest and maintain the open space character of the area. No development is proposed as part of this project. Section 15325 exempts transfers of ownership of interests in land in order to preserve open space. This acquisition will transfer fee ownership to the District and ensure it will be preserved as public open space by incorporating it into the Redwood Park Area of Purisima Creek Redwoods p Open Space P a e Preserve. The project qualifies under all three sections. The project is also exempt under Section 15061(a)(3), as there is no possibility the actions may have a significant effect on the environment. TERMS & CONDITIONS The current owners propose to gift the property to the District at no cost. Property transfer will become effective upon acceptance of Gift Deed and recordation of said Deed. BUDGET CONSIDERATIONS The acceptance of the Baptist property gift and inclusion of the property into Purisima Creek Redwoods Open Space Preserve is expected to have a nominal impact on the District's operating budget. PUBLIC NOTICE Since no board action is being taken, this is not subject to the Brown Act. "Redwood Park" Gift Parcels Page 4 NEXT STEPS The District's Operations Department will manage the former Baptist property as an addition to the Purisima Creek Redwoods Open Space Preserve, in accordance with the Preliminary Use and Management Plan. Attachments: Area Map (Exhibit A) Detail Map (Exhibit B) Prepared by: Jean Chung, Real Property Administrative Assistant Contact person: Michael Williams, Real Property Manager er (Optional) Graphics prepared by: Zachary Alexander, Planning Technician Real Property Manager's Recommendations Accepted by: Stephen . Abbors, General Manager Date cc: Board of Directors Redwood Park Subdivision Purisima Creek Redwoods Open Space Preserve Redwood Park Subdivision Ei � -, ` •�.. -'elm; �`��1-1r .- , "kings l y y, - MROSD Other Open Space _ f t • • •NE • �' ;;' Partial MROSD ownership } -`,A J - <j • K Private Exhibit A: Area Map e 0 0.25 0.5 , Produced by Midpeninsula Regional Open Space District,October 2010 Miles Redwood Park Subdivision - Purisima Creek Redwood Open Space Preserve - Baptist Parcel N MROSD R � Private Z�Baptist Parcel Other Public Open Space � (067-105-050) 0< ■■■■■■San Mateo Co Dedication Boundary. MAR Q 131 Dedication E Boundary J (Set by San Mateo County) m W m 0 �I c MAORO UE - " . ,■ 0�7�.a RIDGE ROAD � b � W.Nd � FILBERT AVENUE E If II a m , A MANZANITA AVE WA AVE: a ■ (7 u Exhibit B: Detail © o 37r 7�O Produced by Midpeninsula Regional Open Space District, November, 2010 Feet Midpeninsula Regional 0 ' Open Space District To: Board of Directors From: Stephen E. Abbors Date: February 9, 2011 Re: Late FYIs 1�i7 t # Mid pen insula Regional Memorandum ' I Open Space District DATE: February 9,2011 MEMO TO: Board of Directors THROUGH: Stephen E. Abbors,General Manager FROM: David Sanguinetti,Operations Manager SUBJECT: Closure of Illegal Trails in Coal Creek Regional Preserve The section of Alpine Road between Page Mill Road and paved Alpine Road in Portola Valley(Dirt Alpine) is a closed San Mateo County road. It has been closed to motor vehicle access since 1979. During that time the route has become a popular bicycling route as well as an important connection for the trails in Coal Creek Preserve. The District has struggled during this time to prevent cyclists from creatingand usingseveral unauthorized bicycling trails originatingor ending on Dirt Alpine. These Y g g p efforts have met with varying success with several unauthorized trails being permanently closed, some in stages of restoration and others that are now difficult for a visitor to distinguish from authorized trails. The 1994 Comprehensive Use and Management Plan for Coal Creek Preserve called for the closure and restoration of these trails. Since that time a massive landslide made a section of Dirt Alpine impassable. In response to that,the District officially opened one of the unauthorized trail segments that connected Dirt Alpine around the slide. Minor improvements were made in the trail and the bypass trail was added to the preserve map. In 2007 District consultant Timothy Best prepared a Road and Trail Erosion Inventory: Coal Creek Open Space Preserve as part of the San Francisquito Creek Watershed Road and Trail Inventory which identified and documented the three bypass trails that currently loop off of Dirt Alpine. He recommended abandoning or rerouting all the bypass trails. Due to the importance of the connection Dirt Alpine provides, the segment that allows visitors to bypass the slide which is a mapped, signed and designated trail will be kept open and considered for realignment when staff time and financing allows. The other two segments which are approximately 1800 feet long and a small additional segment below the other two will be fenced and posted closed to all use. These trails are unnecessary because they provide the same route as Dirt Alpine. They are not shown on the map and have never been designated as trails on District maps or plans. At various times they have been fenced off, signed closed and attempts have been made at restoration. However at the present, use trails have been created around the last fencing that was installed and signs have been vandalized. Visitors to Coal Creek Preserve and Dirt Alpine cannot be expected to distinguish these trails from maintained, designated trails due to the lack of signing and heavy use. Staff will combine the closures with increased patrol to help educate visitors of the need for the closures. Field staff anticipates that some visitors will see the closures as a loss of technically challenging bicycle trails that were previously open to use and may complain directly to Board members. In the event this occurs, Directors should feel free to direct constituents requiring additional information to Brian Malone, Area Superintendent(Skyline) at(650)949-1848. Staff will schedule the illegal trail closure following the February 9, 2011 Board meeting, after the Board has had the opportunity to receive and comment on this memorandum. Map of Proposed Closures on Coal Creek Preserve prepared 2/7111 1/2 Mile to Windy Hilt �00 _ r Space Preserve to R 35 on y,exe( �Ot the Bar fRR071 Illegal Trails to be Closed , O(T0 1400 Bypass Trail to be zzoo � Left Open 0.2 Mt.Melville I800 ti 1600 COAL CREEK I G Alpine Road is 9PEN SPACE 1 managed and maintained `1 RESERVE ,, Pete's R by San Mateo County. 2 0.5 �. �db'err RR11) Q4 all � G 0,7 0.2 (RR06) 2400 ISOu —� �Of1 0.2J Rd1 qrP (CCO2) 0.6 Z a In)u� �o w � 4 R( RI O) �r f z 0.5 .� 2400 `- 9� �, u 0.5 (RR05) i o b � C�° d s R - zutro 1 MIS Point 0.2 9�b O.S Tia# (CC07) �ead., 4. 0.8 I 0.4 0.3 0.5\ 2 00 L Borel 0.2 Hill \ /►l,'n'_��- - ONTA ISTA IGHSCHOOL Special Education Department 21840 McClellan Road Cupertino,CA 95014 (408)3"-7622 , FED 07 2011 d m'WL''4 g Mid-Peninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022 February 4, 2011 Dear Ms. Siebe, Thank you for coordinating the Junior Achievement Job Shadow opportunity for Michael Preygerzon, Danny Yusem, Justin Porter,Robert Peng and Leand Lipkin last Wednesday. They enjoyed your warm hospitality and learned about Human Resources and the different jobs at Open Space District. Please convey our appreciation to the staff members who took time out from their busy schedules to meet with these students. Their comments expressed what a positive experience it was for them. We hope you will continue to support students in learning about possible career paths. Sincerely Yours, Cathy Nakamura, Transition Specialist Monta Vista High School 21840 McClellan Road Cupertino, CA 95014 TO: General Manager FROM: Gordon Baillie Monthly Field Activity Summary Report Between 121112010 And 1213112010 CITE WARNING JCR KNOWN TOTALS TOTALS DISTRICT VIOLATIONS VIOLATIONS ENFORCEMENT 102 Bicycle Citations&JCRs Issued 27 Bicycle after hours 0 2 0 0 2 Closed area-bicycle 4 1 0 0 5 Parking Citations Issued 24 Helmet required 3 5 0 0 8 All Written Warnings Issued 43 Trail use speed limit 0 3 0 0 3 Police Assistance 8 Closed Area Enter sensitive/hazardous closed area 3 1 0 0 4 LAW ENFORCEMENT 21 Enter temporary/regular closed area 0 2 0 0 2 Law Enforcement 21 Dog Dog in prohibited area 1 6 0 0 7 Leash required-Dog 5 8 0 0 13 ACCIDENTS/INCIDENTS 3 Other Landing Zone Only-District Land 1 After hours 4 6 0 0 10 Medical-Equestrian Accident 1 Alcoholic beverages-beer/wine only 1 1 0 0 2 Damaging/removing plants 3 1 0 0 4 Search& Rescue 1 Harvesting/planting without permission 0 2 0 0 2 Smoking-undesignated area 0 1 0 0 1 MUTUAL AID 8 Urinate in public view 1 0 0 0 1 Vehicles prohibited 2 0 0 0 2 Act of Nature 1 DISTRICT TOTAL 27 39 0 0 66 HazMat 1 CITE WARNING JCR KNOWN TOTALS Landing Zone Only-Off District Lan 1 NON DISTRICT VIOLATIONS VIOLATIONS Law Enforcement 3 Bicycle Bicycle on designated trails 0 3 0 0 3 Traffic Control Only 1 Other Vehicle Accident 1 Reckless driving-off-street parking facility 0 1 0 0 1 NON DISTRICT TOTAL 0 4 0 0 4 GRAND TOTAL 27 43 0 0 70 'JCR Juvenile Contact Report Tuesday,February 01,2011' Page 1 of PARKING VIOLATIONS CITE WARNING TOTALS DISTRICT 23 2 25 Prohibited Areas (Red curb) 1 0 1 Prohibited Areas(On fire trail) 1 1 2 Prohibited Areas(After hours) 21 1 22 PARKING VIOLATIONS CITE WARNING TOTALS NON DISTRICT 1 0 1 Parking—State Highway 1 0 1 24 2 26 DATE OCCURRENCES OF SPECIAL INTEREST Dec 01 District Rangers received a report from District Crew of vehicle tracks on the Ridge Trail from the Rangers: 3 IR lOS272 Russian Ridge parking lot up to the drivable section of the Ridge Trail. The vehicle tracks came down from the upper portion of the Ridge Trail to the Russian Ridge parking lot disc line. The RR02 gate was open and the chain and lock were missing. No suspects were located. Preserve Russian Ridge Location idge Trail Dec 02 Three visitors to the preserve were observed by District Rangers coming from the Christmas Tree Farm Rangers: 2 IR 10S273 area carrying a Christmas type tree they had cut down. They were cited and released. Preserve Long Ridge Location Achistaca Trail Dec 04 A ranger was stopped by a hiking group who told him they had smelled natural gas in the area of a Rangers: 1 IR 1OF372 pipeline.The ranger requested San Mateo County Fire who responded and along with the ranger, checked the pipeline. Fire was unable to smell gas or locate a leak and the call was cleared. Preserve Pulgas Ridge Location Dec 06 A person who appeared to be"under the influence"flagged down a District Ranger who determined the Rangers: 2 individual might be a hazard to themselves. The ranger requested the San Mateo Sheriff Office and MA 10S288 Police: 2 ensured the person's safety until a sheriff officer arrived, and took him into custody. Preserve Location Crazy Pete's Road&Hwy. 35 Dec 11 Two drums were seen in the creek off Hicks Road. A ranger reported the sighting to a Supervising Rangers: 1 MA 1OF376 Ranger who initiated a Santa Clara County HazMat response who evaluated and removed the Police: 2 containers. Preserve Off District Lands- Foothills Location Hicks Road, 0.2 mile N. of Alamitos Rd. Dec 12 District Rangers were notified by a person who was roller skating with a dog,who advised them he had Rangers: 1 MA 1OS276 been short at with a paint-ball gun coming from a passing vehicle on Purisima Creek Road. The victim Police: 1 was hit on the left wrist. The vehicle vehicle described was turned over to San Mateo County Sheriff for their report. Preserve Off District Lands-Skyline Location Purisima Creek Road Dec 15 District Staff found tire tracks leading to a split rail fence with a broken section of rail. No suspects were Rangers: 1 IR 10S278 located.. Preserve Skyline Ridge Location Equestrian Lot Dec 15 District Maintenance Crew reported finding evidence of unlawful construction in the preserve. Tree Rangers: 1 IR lOS277 debris had been purposely placed in the out flows of several swales causing build up of sediment. No suspects were located. Preserve Windy Hill Location Hamms Gulch Trail Tuesdgv, February'01,2011 Page 2 gf 3 Dec 18 A visitor called 911 advising he needed help leaving the preserve due to darkness. District Rangers Rangers: 6 IR IOS279 responded and located the victim and transported him back to Highway 35. Police: 2 Preserve El Corte de Madera Creek Location Manzanita Trail @ Tafoni Dec 19 A visitor found a marijuana grow site in lower Devil's Canyon on an adjacent private property. The Rangers: 1 IR 105284 information has been relayed to the San Mateo County Drug Task Force. The visitor stated he found a Police: 1 few plants still standing along with tools and pesticide. Preserve Long Ridge Location Off District Lands-Skyline Dec 19 District Rangers observed a vehicle parked at a trailhead near Highway 9. Upon closer inspection of the Rangers: 2 IR 1OS282 vehicle an alcohol container was observed on the front seat. Two hikers exited the trail and the ranger made a consensual contact. They admitted consuming alcohol on the trail and were walking it off. A citation and written warning were issued for alcohol prohibited. They contacted a friend for transportation and left their vehicle to be picked up later. Preserve Long Ridge Location Achistaca Trail Dec 20 A visitor was cited and released by a District Ranger for urinating in the middle of the trail.. Rangers: 1 IR IOS283 Preserve Long Ridge Location Peters Creek Trail Dec 25 A ranger was stopped in the Stevens Creek Market parking lot by a person who claimed he had been hit Rangers: 2 MA 1OF379 by a store clerk. The ranger requested Santa Clara County Sheriff to respond. Another District Ranger Police: 3 arrived fires and assisted in keeping the two parties apart until deputies arrived. Preserve Off District Lands-Foothills Location Stevens Creek Market, 10629 S. Foothill Blvd. Dec 31 A visitor was off-loading a horse when it kicked her in the head, slamming her into the inside wall of the Rangers: 3 IR 105289 horse trailer. She sustained injuries to the back of her head,forehead and nose. A witness saw her run Police: 1 out from the trailer and was able to help her get to his vehicle while he summond help. District Rangers were first on scene and stabilized the patient until she was transported to Stanford Hospital. Preserve Skyline Ridge Location Equestrian lot DATE VANDALISM DETAIL Dec 04 Mountain lion warning sign stolen. VL Preserve El Corte de Madera Creek LocationCM03 Dec 08 Graffiti on boulder reads"high life 2002, LQL Ray,420 Santa Clara West Glade 95051". VL Preserve Monte Bello Location In Steven's Creek, near lower stile and slides Dec 30 Replace valdalized"No Dogs"sticker on reg sign for the 3rd time. VL Preserve Purisima Creek Redwoods LocationPC05 Tuesday, February 01,2011 Page 3 o0 Regional OpenSpace I Midpeninsula Regional Open Space District i i February 3, 2011 County of Santa Clara Board of Supervisors County Government Center 70 West Hedding St. IOth Floor, East Wing San Jose, CA 95110 Re: Public Hearing Regarding Permanente Quarry/ Lehigh Southwest Cement Company Legal Non-Conforming Use Determination I Members of the Board: The Midpeninsula Regional Open Space District (District) manages over 59,000 acres of Open Space Preserves (OSP) within Santa Clara, San Mateo, and Santa Cruz Counties, including the Monte Bello and Rancho San Antonio OSPs which share common parcel boundaries with Lehigh's Permanente Quarry owned properties. The District supports and applauds the Board of Supervisors (Board) decision to deliberate the issue of vested rights on the Quarry properties. From the District's perspective, this review is long overdue given the 2010 sunset of the 1984 Reclamation Plan. The District remains extremely concerned with the numerous Reclamation Plan Amendments and ongoing operations of Lehigh Southwest Cement Company's Permanente Quarry (Permanente Quarry). We have previously submitted comments related to the Reclamation Plan Amendments proposed for the Permanente Quarry dated June 20, 2007 and May 21, 2010. Copies of these letters are attached for your convenience. The remainder of this letter summarizes our concerns related to the Permanente Quarry Legal Non-conforming Use Analysis completed by the County, as well as documents prepared by Diepenbrock- Harrison on behalf of the Permanente Quarry. Proposed East Materials Storage Area We concur with the County Analysis that the proposed East Materials Storage Area (EMSA) is not a vested portion of the Permanente Quarry. Documents New Proposed South Quarry In addition to correcting past and present violations, Permanente Quarry has added a new (South) quarry pit to their Reclamation Plan Amendment proposal. This addition is extremely troubling in light of Permanente Quarry's representatives attempt to make the case that they have vested rights on the former Morris parcel proposed as a portion of the new South Pit (Morris 351-11- 001 ). The arguments made by Permanente Quarry representatives for vested rights on this parcel do not stand up to an analysis of the facts. The quarry haul road identified in the far northeast corner of the Morris parcel appears to be Permanente Road, dedicated to the public in 1893, predating any quarry operations. It is entirely inappropriate to identify it as a quarry haul road to justify a vested rights determination. The road is also separated from the rest of the parcel by Permanente Creek and steep topography. Lehigh has not demonstrated unequivocal evidence of prior intent to mine this property. Conclusion While it is troubling that the County did not recognize that the Permanente Quarry had disturbed an area nearly three times the size allowed in the 1985 Reclamation Plan, all parties knew that the 1985 Reclamation Plan would sunset in 2010. We are now past that time and the existing quarry pit appears to be completely mined and the storage areas full. The County has required Permanente Quarry to submit Reclamation Plan Amendments to address existing violations, but the fact is that the Quarry needed a Reclamation Plan Amendment anyway to continue to operate. We are concerned that the County not be pressured by Lehigh to make hasty decisions or further compound the substantial existing deficiencies. We ask that dumping in the EMSA be suspended immediately, and that the County take the steps needed to regain control of its quarry oversight responsibilities. Sincerely, Stephen E. Abbors General Manager Midpeninsula Regional Open Space District cc: ✓MROSD Board of Directors Paul Fong, California State Assemblymember Marina Rush, County Planning Brian Schmidt, Committee For Green Foothills 3 I GENERAL MANAGER Stephen E.Abaors Regional 0penSpace Midpeninsula Regional open Space District I BOARD OF DIRECTORS Pete Siemens Mary flavey Jed Cyr Curt Riffle Ncnette Hanko Larry Hassett Cealy Harris May 21,2010 County of Santa Clara Planning Office Attn: Marina Rush County Government Center 70 West Hedding St., 70'floor,East Wing San Jose,CA 95110 RE: Lehigh Hanson Permanente Quarry 2010 Reclamation Plan Amendment for the East Materials Storage Area,File#2250-13-66-09EIR Ms.Rush, On behalf of Midpeninsula Regional Open Space District(MROSD),I would like to provide the following comments on the scoping for the Environmental Impact Report(EIR)that will assess the Lehigh Hanson Permanente Quarry 2010 Reclamation Plan Amendment proposed for the East Materials Storage Area. Prior Comments and Review MROSD staff commented on a previous Reclamation Plan Amendment proposed for the Permanente Quarry in a letter dated June 20,2007. The original Reclamation Plan was approved in 1985. The 2007 Reclamation Plan Amendment included the proposed East Materials Storage Area(EMSA). It is our understanding that the County is now proposing to divide the Reclamation Plan Amendment area into a smaller area and evaluate the environmental impacts of this smaller area separately to address the quarry's active placement of waste material outside of the permitted area. The County issued a violation notice in 2008 and required that the quarry owner apply for a Reclamation Plan Amendment to rectify the violation. Importance of Anticipating Future Issues The EMSA was previously analyzed under a prior EIR process that was scoped in 2007,appropriately within the context of the entire quarry operation. MROSD understands that there are substantial new issues that need to be addressed and will take some time to evaluate,and that the 2007 Reclamation Plan Amendment had a sunset date of March 2010. Unfortunately,these issues were not previously anticipated years ago by the parties involved. The current EIR intends to address these unanticipated issues and expedite a resolution of the violation. In light of the current need to reevaluate the quarry's operations to address the violation,we urge the County to take an aggressive approach to consider and assess all potential issues that may emerge as a result of ongoing quarry activities and the proposed Reclamation Plan Amendment to ensure that these are reviewed in a timely manner to preempt a future violation. 330 Distel Circle Los Altos,CA 94022 1 P 650.691.1200 I F650691.0485 I www.openspace ors Significant Adverse Visual Impacts The quarry appears to have a waste material disposal problem. The West Materials Storage Area (WMSA)appears to be full. In fact based on the 1985 Reclamation Plan Staff Report and Environmental Assessment,the W`TMSA appears to also be in violation. Specifically, Condition of Approval#8 states that the maximum height of deposition in Area"A"(WMSA)shall not exceed the top of the ridgeline bordering to the north. The upper limit of the WMSA is clearly visible from the valley floor when viewed from the north and therefore,does not meet the requirement of this condition. This condition was deemed necessary to mitigate a significant potential adverse visual impact that was a prominent issue in the 1985 Reclamation Plan and County environmental review. The proposed EMSA would dramatically expand the area of disturbance visible from surrounding communities and Public Open Space, It appears that the top elevation of the EMSA proposed in the 2010 Reclamation Plan Amendment is substantially higher in elevation than the ridgeline to the north(known as Kaiser or Pennanente Ridge). This would create a new,prominent, unnaturally benched and stepped ridgeline behind the existing"protected"scenic ridgeline when viewed from Rancho San Antonio Open Space Preserve, County Park,and surrounding communities. This would be a significant visual impact that could be avoided if the waste material was instead disposed of within a portion of the quarry pit or other suitable location. The County General Plan Scenic Resources policy includes the strategy to minimize development impacts on significant scenic resources, including prominent areas such as ridgelines. The Kaiser/ Permanente Ridge is unquestionably of scenic significance. Additionally,all of the ridge areas surrounding the proposed EMSA have the General Plan designation of Hillside Resource Conservation Area. While the EMSA itself appears outside of the designated Hillside Resource Conservation Area, building an artificial new ridgeline in the middle of and at a higher elevation than the protected ridgelines, would fail to minimize development impacts on these significant scenic resources. The scenic importance of the Kaiser/Permanente long Ridge has been recognized by the nearby Z� C! communities, County, and the Quarry,resulting in the dedication of a permanent scenic easement granted by then owner Kaiser Cement Company to the County years before the 1985 Reclamation Plan. All parties clearly recognized the visual significance of the ridgeline. The proposed EMSA as an unnatural, C, massive fill site that competes with the ridgeline is counter to the scenic protection benefit that was widely recognized years ago. The benefit of the County's scenic easement will either be lost or impaired unless the scenic value of the Kaiser/Permanent Ridge is protected. Additional U'aste Disposal Issues and Potential Solutions It appears that both material storage areas may be in violation.The 2007 Reclamation Plan Amendment was previously required to address existing quarry disturbance areas of approximately 900 acres, exceeding the 330 acre area covered by the 1985 approved Reclamation Plan. It may not be appropriate to separate 89 acres to allow additional waste disposal given these conditions. It also appears that the quarry waste disposal problem is somewhat self-inflicted. A possible solution to this dilemma is to dispose of waste material within the existing quarry pit. A thorough evaluation of the existing quarry pit area and depth should be undertaken to determine if opportunities exist within the pit for waste material disposal. The remaining areas to be quarried that would generate the waste material proposed for placement within the EMSA should also be identified and quantified. Waste material may be advantageous to buttress landslide areas or stabilize over-steepened quarry benches. A number of landslides have already encroached into the dedicated scenic ridge easement over the past decade unabated,and the 1987"main landslide"has yet to be addressed. The material proposed for placement in the EMSA could be utilized to stabilize these landslides,and the 2007 Amendment includes this 2 possibility. This again illustrates the need for a comprehensive evaluation of the quarry operations to anticipate potential future issues and remedies. Lack ofReclennation The visible quarry area continues to grow. The Sur-face Mining and Reclamation Act(SMARN)requires that reclamation occur concurrently with quarry disturbance activity,yet very little final reclamation has occurred over the substantial period of mining. Waste disposal within the quarry pit together with concurrent reclamation would actually meet the reclamation requirements of SMARA. lVaste Disposal Timeline The timeline for waste disposal within the EMSA is also of concern. At the recent April 28"'public hearing it was stated that existing quarry sales are 50%of normal. This has the potential to double the projected 5-year timeframe,which already seemed overly optimistic. It is also unclear if the waste material could be re-mined for construction aggregate as is the case for the material placed in the WMSA. This again could dramatically lengthen the timeline of operation and disturbance. Z7 Determination of Kwe(l Rights Lastly, we remain concerned with the issue of vested rights at the Permanente Quarry. The EIR proposes only to evaluate the environmental impacts associated with the reclamation of the quarry, based on the conclusion that the environmental baseline for the project is the post-mining site condition that includes ongoing mining and processing operations(vested quarry operation). The significant new acreage that has been disturbed by quarry activities,including the EMSA, is of concern. Our concern is whether tbis expansion really is vested,and if not,that the potential envirom-nental impacts associated with the quarry expansion necessitate a thorough analysis. We urge the County to complete a determination of what is actually vested at the Penrianente Quarry. This determination is necessary for any new proposal related to quarry operations at the site, and should include references, maps, deeds,and other exhibits that support the conclusion. We appreciate the opportunity to comment on the EMSA proposal for the Lehigh Hanson Pernianente Quarry. If you have any questions regarding this letter,please contact Matt Baldzikowski, Resource Planner 11,at (650) 691-1200. Sincerely, 7 r'� U. Ana Ruiz, AICP PlanningC- Manager Midpeninsula Regional Open Space District cc: Stephen E. Abbors,MROSD General Manager Matt Baldzikowski,MROSD Resource Planner II Regional Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT June 20, 2007 County of'Santa Clara Planning Office Attn: Mark J,. Connolly County Government Center 70 West Hedding St., 7"' floor, East Wing San Jose, CA 95110 RE: Hanson Perinariente Quarry Reclamation Plan Amendment EIR Mr. Connolly, On behalf of the Midpeninsula Regional Open Space District's (District), I'd like to provide the following comments on the scoping of the Environmental Impact Report(EIR) for the Hanson Permanente Quarry Reclamation Plan Amendment(Hanson Quarry), The EIR proposes only to evaluate the environmental impacts associated with the reclamation of the Hanson Quarry, based on the conclusion that the environmental baseline for the project is the post-mining site condition that includes ongoing mining and processing operations (vested quarry operation). The significant new acreage that has been disturbed by quarry activities, and is the subject of the proposed EIR is of concern. Our concern is whether this expansion really is vested, and if not, that the potential environmental impacts associated with the quarry expansion have never been analyzed.. Please provide a discussion within the EIR on how the determination regarding the vested operation was made and include references to maps,deeds, or other exhibits that support this conclusion. Visual resources are an obvious concern to the Surrounding Monte Bello and Ranch San Antonio Open Space Preserves operated by the District. The visual appearance of the reclaimed quarry landforin, and the reclamation Tevegetation are of particular interest. The reclaimed landforrn should blend with the surrounding un-mined landform as much as possible. The District remains concerned with the relatively recent appearance of a portion of the west materials storage area that is visible above Permanente Ridge when viewed from the north. An evaluation and discussion of this storage area should be included in the EIR. The short-term erosion control species and long-term reclamation species should be compatible with the surrounding landscape, and should utilize locally collected and propagated native species wherever possible. The control of invasive species is also a significant concern, and should be included in the EIR and Financial Assurance, Geology and slope stability issues associated with the ongoing operations at the Hanson Permanente Quarry remain a serious concern to the District,particularly the slopes and landslide Regional Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT in the northeast corner of the quarry pit. These have been identified along with a landslide on the nor-them wall of the quarry as "caused in part if not in whole,by the mining operation"in the Executive Officer's Report for July 13, 2006 meeting of the State Mining and Geology Board. The landslide in the northeast corner of the quarry pit has the potential to continue to fail, and impact the significant scenic easement along Permanente Ridge.. A failure at this location could daylight through the top existing ridge and into the scenic easement. This area was the subject of a Request for Emergency Grading Authorization(#2002-4) from the County of Santa CIara, and to our knowledge this work was never completed.,The District is unclear on how and when remedial grading will occur to alleviate the slope stability and scenic easement concerns. This area was the subject of a land exchange between the District and Hanson, for the purpose of implementing remedial grading to stabilize the slopes.The property recently transferred to Hanson doesn't appear,to qualify as a"vested"portion of the quarry.Therefore the remedial grading to rectify the slope instability caused at least in part by the quarry operation appears to require either a grading permit or a mining amendment. We are particularly concerned that the remedial grading for slope stability and scenic concerns be completed as soon as possible, and not be subject to delays associated with a potentially long EIR process. This issue may determine the condition of the post-mining site at this location, and therefore identify what the reclamation plan should address. Drainage and quarry waste materials from the West Materials Storage Area have impacted District road infrastructure down slope to the north in the past. Future drainage from the active and reclaimed materials storage area should be designed to avoid fixture impacts. We appreciate the opportunity to comment on the scope of the EIR for the Hanson Permanente Quarry, and request that the District be kept informed about the status of the EIR process, and that a copy of the DEIR is sent to the District for review upon completion. Sincerely, Matt Baldzik.owski Resource Planner Midpeninsula Regional Open Space District 330 Distel Circle Los Altos CA 94022-1404 Phone(650) 625-65.37, Fax (650) 691-0485 2 l"�_J lr^Jfkkt