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Home My Public Portal About20010101 - Agenda Packet - Board of Directors (BOD) (3) Mid peninsula Regional 4 * Open Space District Meeting 10-18 SPECIAL AND REGULAR MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Wednesday,July 28, 2010 REGULAR MEETING OF TIIE MIDPENINSULA REGIONAL OPEN SPACE DISFRi(-,i BEGINS AT 7 00 P.M. CLOSED SESSION OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT BEGINS AT 7:30 P w 330 Distel Circle Los Altos, California A XIFN'DED A G E N D A REGULAR MEETING 7:00* REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT— PUBLIC SESSION ROLL CALL ORAL COMMUNICATIONS—PUBLIC ADOPTION OF AGENDA 7:10* CONSEN'r CALENDAR 1. Approve Minutes of the Regular and Special Board Meeting of June 1),20 10 2. Approve Revised Claims Report 3. Approve Written Communications—Response to A.Carps rater 7:20* BOARD BUSINESS 4. Presentation of the District's Video Conl'erencin- Svstein—B. Hsieh 5. ALIthOI-iZe the(iCnCrill MIA11,12cr to enter into contract with the Association ol'Bay Area Governments to accelit 'Ll ,-ant (�LTILIjILLY fi,oln the State Water Izesources Control Board to address I—V -� 8�0()Q ss—1nercLi contamination at the District's I licks Flat site \�itl)jIj to sierra ul 0pen Space Preserve—K. Lenington INFORMATIONAL REPORTS—Reports on corripensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff,opportunity to refer public or Board questions to staff for factual information; request staff to report back to the Board on a matter at a future meeting;or direct staff to place a matter on a future agenda. A. Committee Reports B. Staff Reports C. Director Reports ADJOURN TO CLOSED SESSION 7:30* SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE Dls,rRIC-r- CLOSED SESSION ROLL CALL I, Conference with Real Property Negotiator—California Government Code § 54956.8 Real Property 17281 Stevens Canyon Road, Cupertino. California(Santa Clara County APN 35 1- 26-002 ) Agency Negotiator—Michael Reeves, Real Property Specialist Negotiating Party—Harmon Powell,owner Under negotiation—Price and terms of real property transaction 2. Conference with Real Property Negotiator—California Government Code § 54956.8 Real Property— 18171 Pheasant Road, Los Gatos,California(Santa Clara County APN Agency Negotiator—Michael Williams, Real Property Manager Negotiating Party—Carol Miller,owner Under negotiation—Price and terms of real property transaction ADJOURNMENT Times are estimated and items may appear earlier or later than listed.Agenda is subject to change of order. TOADDRESSTim-tioow: The Chair will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during Oral Communications. Each speaker will ordinarily be limited to three minutes.Alternately,you may comment to the Board by a written communication, which the Board appreciates. Consent Calendar:All items on the Consent Calendar tnal,be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item he removedyrom the Consent Calendar during consideration qj'the Consent Calendar. In Compliance with the Americans with Disabilities Act,11'yOLI need assistance to participate in this mecum,. contact the District Clerk at(050)691-1200.Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members less than 72 hours prior to the meeting,will be available for public inspection at the District's Administrative Office located at 330 Distel Circle,Los Altos,California 94022. CERTIFICATION OF POSTING OF AGENDA 1,Michelle Radcliffe,District Clerk for the Midpeninsula Regional Open Space District(MROSD),declare that the foregoing agenda for the Regular and Special Meeting of the MROSD Board ol'Directors was posted and available for review on July 23,2010,at the Administrative Offices of MROSI).330 Distel Circle,Los Altos California,94022. The agenda is also available on the District's web site at Signed this 23,d day of July,at Los Altos,California. 91.9 -Zi7oL District Clerk July 23,2010 t Claims No. 10-15 Meeting 10-18 Date 7/28/10 Midpeninsula Regional Open Space District # Amount Name Description 13200 $22,856.25 Go Native District Wide Vegetation Management 13201 $18,135.00 California JPIA All Risk Property Insurance Program Premium 13202 $7,159.92 The Carpet Mart Linoleum,Carpet&Installation-Rental Residences/Three Skylight Blinds For AO 13203 $6,074.65 County Of Santa Clara Parks& District's Share Of Consultant Services To Develop Guadalupe Recreation River Watershed Mercury TMDL Coordinated Monitoring Plan 13204 $4,751.47 Sol's Mobile Service Vehicle Maintenance&Repairs 13205 $3,777.80 Page&Turnbull Architectural&Engineering Services-Folger House Remodel 13206 $2,622.20 *1 First National Bank Field Supplies/Safety Glasses/Humidity Gauge/Gates For Securing Pastures On Elkus And Purisima Farms/Hazardous Material Signs/Compost Tumbler For SFO/Mower Parts/Fuel Can/Sunscreen/Valves For Hydration Bags 13207 $2,351.39 Tires On The Go Tires 13208 $2,325.00 Maze&Associates 2009/2010 Audit Services-Financial Statements 13209 $2,251.31 Metro Mobile Communications Three Portable Radios For FFO 13210 $2,080A4 Shulman, Rogers,Gandal, Pordy& Legal Services-Telecommunications Advice For District Radio Ecker Frequency 13211 $2,030.00 Vince Fontana Reimbursement For Elkus Ranch Pond Repair&Fence At Lobitos Creek 13212 $2,000,00 *2 MCB Remodeling Deposit-Window Replacement For Rental Residence 13213 $1,610.00 Inside Source Deposit-Storage&File Cabinets For AO 13214 $1,588.31 Biological Control Of Weeds Hairy Weevils For Biocontrol Of Weeds 13215 $1,570,00 Koff&Associates Classification&Compensation Study-Employee Orientation& Initial Document Review 13216 $1,545.83 *1 First National Bank Boat For Schilling Lake Management Plan 13217 1 378.60 *1 First National Bank m$ Computer Supplies/Eight Docking Stations&Stands/Notebook P PP 9 9 Bag/Ergonomic Computer Equipment/Power Usage Meter! Surge Protector 13218 $1,185.53 Jed Cyr Reimbursement-Special Parks District Forum Expenses 13219 $1,090.00 *3 MCB Remodeling Plumbing-Install Gas Piping For Rental Residence 13220 $1,085.00 Arleen Speidel Consulting Services-Research,Analysis&Strategy For 30 Year Promissory Notes 13221 $1.024.38 *1 First National Bank Business Related Meals/Board Meetings/Breakfast&Lunch For Mt. Diablo Tour/Lunch For Public Affairs Department Budget Forcasting Meeting/Refreshments For Planning Department Retreat 13222 $1,008.42 *1 First National Bank Office Supplies&Break Room Supplies-AO,SFO&FFO/ Carpet For General Managers Office 13223 $881.64 Hertz Equipment Rental Equipment Rental-Excavator For Trail Work At Fremont Older 13224 $828.82 Foster Brothers Lock&Key Services-Keys For RSA/Gate Keys For Rental Residences/Locks For Preserve Restrooms 13225 $703.65 Dunn's Automotive Auto Body Repairs 13226 $700.00 *4 Divine Catering Catering-Family Picnic Event 13227 $654.60 California Water Service Company Water Service-FFO&Rental Residences 13228 $626.12 *1 First National Bank Deposit To Reserve Bus For Sierra Azul/Bear Creek Redwoods Ad Hoc Committee Tour Of Mt.Diablo 13229 $548.16 United Site Services Sanitation Services-Sierra Azul&Fremont Older 13230 $545.54 *1 First National Bank Uniform Expenses 13231 $425.49 CMK Automotive Vehicle Maintenance&Repairs 13232 $425A2 Ergo Works Ergonomic Equipment&Supplies 13233 $399.30 West Payment Center Legal Research Fees 13234 $370.39 Orchard Supply Hardware Field Supplies/Vehicle Cleaning Supplies/Pest Control Supplies For SFO Pump House/Batteries/Caulk Guns/Pressure Gauge /Fuel Line Cap/Hardware For Mower Head/Extension Cords Page 1 of 2 1. Claims No. 10-15 Meeting 10-18 Date 7/28/10 Midpeninsula Regional Open Space District # Amount Name Description 13235 $355.25 *1 First National Bank Advertising,Subscription&Books-Dish Network/Survey Monkey/Email Service Provider For Sending Email Blasts Ethnic Media Contact Directory 13236 $316.12 San Jose Water Company Water Service-RSA County Park 13237 $300.00 *5 Community United Methodist Church Facility Rental Fee&Deposit For Board Meeting In Half Moon Bay 13238 $270A0 G&K Services Shop Towel Service-SFO&FFO 13239 $259.00 San Mateo County Public Health Rental Residence Water Testing/Tick Testing 13240 $237.08 ADT Security Services Alarm Service-SFO 13241 $231.86 *1 First National Bank Volunteer Recognition Event Supplies 13242 $215.22 Craftsmen Printing Printing Services-Business Cards 13243 $205.00 Cupertino Medical Group Pre-Employment Physical 13244 $178.73 Green Waste Garbage Service-SFO 13245 $170.00 *1 First National Bank Membership Dues-American Society Of Safety 13246 $161.66 Cartridge World Printer Cartridges 13247 $129.21 Minton's Lumber&Supply Lumber 13248 $117.99 Summit Uniforms Uniform Expenses 13249 $115.00 Orkin Pest Control Services-Annex 13250 $104.88 Morrison,Sonya Reimbursement-Service Award Photo Printing For Staff Recognition Event 13251 $80.00 Beckman, Craig Reimbursement-Cell Phone 13252 $7&00 Pacific Telemanagement Services Pay Phone-Black Mountain 13253 $77.87 *1 First National Bank Emergency Services Training 13254 $72.31 Jim Davis Automotive Repair A/C For Maintenance Truck 13255 $71.00 Terminix Pest Control-AO 13256 $65.46 Hsieh,Benny Reimbursement-Office Supplies 13257 $49.71 Barron Park Supply Plumbing Supplies&Tools-RSA Restroom Repairs 13258 $27.59 Langley Hill Quarry Base Rock For Skyline Ridge Parking Lot Repairs 13259 $25.25 Rayne Of San Jose Water Conditioning Service-Ranger Residence 13260 $11.44 CSK Auto Motor Oil&Power Steering Fluid 13261 $5A2 Los Altos Hardware Plumbing Supplies Total $102,542.08 *1 Urgent check issued 7/9/10 The total amount for First National Bank is$9,586.07 *2 Urgent check issued 7/23/10 *3 Urgent check issued 7/23/10 *4 Urgent check issued 7/23/10 *5 Urgent check issued 7/12/10 Page 2 of 2 ti Claims No. 10-15 Meeting 10-18 Date 7/28/10 Revised Midpeninsula Regional Open Space District # Amount Name Description 13200 $22,856.25 Go Native District Wide Vegetation Management 13201 $18,135.00 California JPIA All Risk Property Insurance Program Premium 13202 $7,159.92 The Carpet Mart Linoleum,Carpet&Installation-Rental Residences/Three Skylight Blinds For AO 13203 $6,074.65 County Of Santa Clara Parks& District's Share Of Consultant Services To Develop Guadalupe Recreation River Watershed Mercury TMDL Coordinated Monitoring Plan 13204 $4,751.47 Sol's Mobile Service Vehicle Maintenance&Repairs 13205 $3,777.80 Page&Turnbull Architectural&Engineering Services-Folger House Remodel 13206 $2,622.20 *1 First National Bank Field Supplies/Safety Glasses/Humidity Gauge/Gates For Securing Pastures On Elkus And Purisima Farms/Hazardous Material Signs/Compost Tumbler For SFO/Mower Parts/Fuel Can/Sunscreen/Valves For Hydration Bags 13207 $2,351.39 Tires On The Go Tires 13208 $2,325.00 Maze&Associates 2009/2010 Audit Services-Financial Statements 13209 $2,251.31 Metro Mobile Communications Three Portable Radios For FFO 13210 $2,080.44 Shulman, Rogers, Gandal, Pordy& Legal Services-Telecommunications Advice For District Radio Ecker Frequency 13211 $2,030.00 Vince Fontana Reimbursement For Elkus Ranch Pond Repair&Fence At Lobitos Creek 13212 $2,000.00 *2 MCB Remodeling Deposit-Window Replacement For Rental Residence 13213 $1,610.00 Inside Source Deposit-Storage&File Cabinets For AO 13214 $1,588.31 Biological Control Of Weeds Hairy Weevils For Biocontrol Of Weeds 13215 $1,570.00 Koff&Associates Classification&Compensation Study-Employee Orientation& Initial Document Review 13216 $1,545.83 *1 First National Bank Boat For Schilling Lake Management Plan 13217 $1,378.60 *1 First National Bank Computer Supplies/Eight Docking Stations&Stands/Notebook Bag/Ergonomic Computer Equipment/Power Usage Meter 1 9 P 9 Surge Protector 13218 $1,185,53 Jed Cyr Reimbursement-Special Parks District Forum Expenses 13219 $1,090.00 *3 MCB Remodeling Plumbing-Install Gas Piping For Rental Residence 13220 $1,085.00 Arleen Speidel Consulting Services-Research,Analysis&Strategy For 30 Year Promissory Notes 13221 $1,024.38 *1 First National Bank Business Related Meals/Board Meetings/Breakfast&Lunch For Mt. Diablo Tour/Lunch For Public Affairs Department Budget Forcasting Meeting/Refreshments For Planning Department Retreat 13222 $1,008.42 *1 First National Bank Office Supplies&Break Room Supplies-AO,SFO&FFO J Carpet For General Managers Office 13223 $881.64 Hertz Equipment Rental Equipment Rental-Excavator For Trail Work At Fremont Older 13224 $828.82 Foster Brothers Lock&Key Services-Keys For RSA/Gate Keys For Rental Residences/Locks For Preserve Restrooms 13225 $703.65 Dunn's Automotive Auto Body Repairs 13226 $700.00 *4 Divine Catering Catering-Family Picnic Event 13227 $654.60 California Water Service Company Water Service-FFO&Rental Residences 13228 $626.12 *1 First National Bank Deposit To Reserve Bus For Sierra Azul/Bear Creek Redwoods Ad Hoc Committee Tour Of Mt. Diablo 13229 $548.16 United Site Services Sanitation Services-Sierra Azul&Fremont Older 13230 $545.54 *1 First National Bank Uniform Expenses 13231 $425.49 CMK Automotive Vehicle Maintenance&Repairs 13232 $425,42 Ergo Works Ergonomic Equipment&Supplies 13233 $399.30 West Payment Center Legal Research Fees 13234 $370.39 Orchard Supply Hardware Field Supplies/Vehicle Cleaning Supplies/Pest Control Supplies For SFO Pump House/Batteries/Caulk Guns/Pressure Gauge /Fuel Line Cap/Hardware For Mower Head/Extension Cords Page 1 of 3 ' Claims No. 10-15 Meeting 10-18 Date 7/28/10 Revised Midpeninsula Regional Open Space District # Amount Name Description 13235 $355.25 *1 First National Bank Advertising, Subscription&Books-Dish Network/Survey Monkey/Email Service Provider For Sending Email Blasts! Ethnic Media Contact Directory 13236 $316.12 San Jose Water Company Water Service-RSA County Park 13237 $300.00 *5 Community United Methodist Church Facility Rental Fee&Deposit For Board Meeting In Half Moon Bay 13238 $270.40 G&K Services Shop Towel Service-SFO&FFO 13239 $259.00 San Mateo County Public Health Rental Residence Water Testing/Tick Testing 13240 $237.08 ADT Security Services Alarm Service-SFO 13241 $231.86 *1 First National Bank Volunteer Recognition Event Supplies 13242 $215.22 Craftsmen Printing Printing Services-Business Cards 13243 $205.00 Cupertino Medical Group Pre-Employment Physical 13244 $178.73 Green Waste Garbage Service-SFO 13245 $170.00 *1 First National Bank Membership Dues-American Society Of Safety 13246 $161.66 Cartridge World Printer Cartridges 13247 $129.21 Minton's Lumber&Supply Lumber 13248 $117.99 Summit Uniforms Uniform Expenses 13249 $115.00 Orkin Pest Control Services-Annex 13250 $104.88 Morrison,Sonya Reimbursement-Service Award Photo Printing For Staff Recognition Event 13251 $80.00 Beckman, Craig Reimbursement-Cell Phone 13252 $78.00 Pacific Telemanagement Services Pay Phone-Black Mountain 13253 $77.87 *1 First National Bank Emergency Services Training 13254 $72.31 Jim Davis Automotive Repair A/C For Maintenance Truck 13255 $71.00 Terminix Pest Control-AO 13256 $65.46 Hsieh, Benny Reimbursement-Office Supplies 13257 $49.71 Barron Park Supply Plumbing Supplies&Tools-RSA Restroom Repairs 13258 $27.59 Langley Hill Quarry Base Rock For Skyline Ridge Parking Lot Repairs 13259 $25.25 Rayne Of San Jose Water Conditioning Service-Ranger Residence 13260 $11.44 CSK Auto Motor Oil&Power Steering Fluid 13261 $5.42 Los Altos Hardware Plumbing Supplies 13262 R $6,584A8 Hertz Equipment Rental Equipment Rental-Dozer&Excavator For Training&Work On Indian Creek Trail 13263 R $6,267.73 Buffalo Turbine Debris Blower 13264 R $4,075.00 MCB Remodeling Door&Floor Repair-Rental Residence 13265 R $3,779.70 Design,Community&Environment Assistance Assembling Resource Management Policies 13266 R $2,238.75 Concern Employee Assistance Program Quarterly Fee 13267 R $1,834.94 Accent Arts Framing Of Photos For Staff Recognition Event 13268 R $733.39 Office Depot Office Supplies/Printer Cartridge/Calculator/Paper Punch/ Mechanical Pencils/Folders/Stamp Pads/Tape Dispenser/ Copy Paper 13269 R $700.00 REI Gift Cards For Employee Service Awards 13270 R $521.57 Craig Plumbing Company Plumbing Repairs-Rental Residence 13271 R $467.00 Morrison, Sonya Reimbursement-Tuition 13272 R $403.61 Sears Tools For SFO 13273 R $367.50 Jobs Available Recruitment Advertisement-Administrative Services Manager 13274 R $361.00 Monster Mechanical HVAC Repairs&Service-AO 13275 R $350.00 Anderson-Niswander Construction Crawl Space&Attic Inspection-Folger House 13276 R $219,73 Geocon Consultants Environmental&Geotechnical Consulting Services For Mindego Ranch Landfill 13277 R $142.15 Kwik Key Lock&Safe Company Lock&Key Services-AO Lock Repairs 13278 R $142.03 West Payment Center Miller And Star Real Estate Forms 2010-2011 &CD Page 2 of 3 Claims No. 10-15 Meeting 10-18 Date 7/28/10 Revised Midpeninsula Regional Open Space District # Amount Name Description 13279 R $120.30 Staples Office Supplies/Address Labels/Hand Wash Clip Board Paper Towels/Label Protectors 13280 R $110,00 Bowerman Electric Electrical Repairs-Rental Residence 13281 R $91.73 Petty Cash Break Room Supplies/Parking&Mileage/Docent Supplies I Drinks For Mt. Umunhurn Meeting 13282 R $80.00 Malone, Brian Reimbursement-Cell Phone 13283 R $71.00 County Of Santa Clara-Office Of The Fingerprinting Services Sheriff 13284 R $53.01 Orlandi Trailer Trailer Accessories 13285 R $50A9 Bay Area News Group Newspaper Subscription 13286 R $45.64 Walz,Theresa Reimbursement For Family Picnic Supplies 13287 R $25.00 Cupertino Medical Group Employee Medical Services Total $132,377.83 *1 Urgent check issued 719110 The total amount for First National Bank is$9,586.07 *2 Urgent check issued 7/23/10 *3 Urgent check issued 7/23/10 *4 Urgent check issued 7/23/10 *5 Urgent check issued 7/12/10 Page 3 of 3 Midpeninsula Regional ! ' Open Space District To: Board of Directors From: Stephen E. Abbors Date: July 23, 2010 Re: Written Communications I GENERAL MANAGER At"ior, Regional Or}eC"Space Mldpenlrl$UIi Regional 0;)(,n�pacC District � BOARD OF DIRECTORS t` Pee e Sir lle,s Mary Davey 1er1 Cyr ��urtR�ffle Pdorret"o Har,ko Larryr;a ,et' :cu y i!dI I r� Alan F. Carpenter 501 Portola Rd 98065 Portola Valley, CA 94028 July 29, 2010 Re: Oleander Hedge between Windy Hill Open Space Preserve and The Sequoias—Portola Valley Dear Mr. Carpenter: Thank you for expressing your concerns about the oleander hedge along the property boundary between Windy Hill Open Space Preserve and The Sequoias— Portola Valley (SPV). It is through the input of preserve users and neighbors, such as yourself, that we often learn of issues on or adjacent to our land that require our attention. In 2001, as part of the design review process for SPV's proposed expansion project, the Town of Portola Valley's Architectural and Site Control Committee(ASCC) required that SPV plant native vegetation on District land and remove the oleander hedge, in conformity with the Town's Design Guidelines. These guidelines call for replacing linear landscaping screens with more natural vegetation groupings, as well as requiring the use of vegetation native to the Portola Valley ecosystem, rather than non-native trees and shrubs. In August 2001,the District entered into a License Agreement with SPV to allow them to plant and maintain native vegetation screening on District property. The agreement did not address the oleanders, because they are not on District lands and their removal was a requirement of the Town of Portola Valley. Therefore, we encourage you to address your concerns to the Town of Portola Valley, as the agency that required the removal of the oleander hedge. We have contacted the Town of Portola Valley to let them know of your concern and that you may be contacting them shortly. Thank you again for taking the time to bring your concerns to our attention. In responding, we hope we have provided you with information that will help you address those concerns to your satisfaction. Sincerely, Mary Davey, Board President cc: MROSD Board of Directors Stephen E. Abbors, General Manager Leslie Lambert, Town of Portola Valley Planning Manager Irtr Kurtz. Lxecutive Director i 1"HIC Se(]uoia5 - Portola Valley Alan F. Carpenter jw 3 p 2010 501 Portola Rd 9,8065 " del OP Portola Valley, CA 94028 SPA09 Cal CT June 27, 2010 MROSD Board of Directors— Attention of Larry Hassett 330 Distel Circle Los Altos, CA 94022-1404 Subject: Windy Hill OSP and the Oleanders of The Sequoias -Portola Valley (SPV). Years ago,negotiation between the Administration lot to SPV. In resulted in a contract ceding some MROSD land �the Portola Rd Par exchange MROSD received a conservation easement e oleander on some shrubs that screen of the contract directed SPV to remove the traffic at SPV from the pedestrian traffic on Spring Ridge Trail. I have been a resident at SPV for 8 years. I am not an apologist for the SPV who is Administration. Rather, I am writing as a neighbor of Windy begging the MROSD to pardon its death sentence on our beautiful Oleander screen. I understand that the demand of MROSD for SPV to remove the Oleanders is based on the fact that they are not native. In rebuttal, I would counter that 1) these Oleanders provide excellent visual separation between Windy Hill foot traffic and SPV right now. With removal, and the planting of native shrubs for screening, there will be many years before dense screening will redevelop. 2) Oleanders are drought-resistant and non-invasive. ers into the Windy There has been no visible spread of host udders Oak Death. 3 011 OSP Oleanderuring removal 40 years in place. They do not and replacement plantings with sustaining irrigation for 5 years will be costly, demanding of new water(counter to State mandates), and the recent economic tightening seems to indicate that this expense would be extravagant. I hereby request that you, Larry Hassett, as the MROSD Board Member representing Portola Valley, allow the demand to remove the SPV Oleanders be re- visited by the MROSD Board of Directors, and hopefully rescinded. Sincerely yours, IR Midpeninsula Regional • ' Open Space District r R-10-88 Meeting 10-18 July 28, 2010 AGENDA ITEM 4 AGENDA ITEM Informational Presentation on District's Video Conferencing System. GENERAL MANAGER'S RECOMMENDATION Accept Informational Presentation on District's Video Conferencing System SUMMARY Video Conferencing systems have been installed at the Administration, Skyline and Foothill offices of the District. This technology allows staff members at the various District office locations and outside parties that have similar systems to engage the District via video communications as well as give remote presentations. The system will reduce the time and resources needed to travel to some meetings. FISCAL IMPACT There is no fiscal impact associated with this presentation. The District budgeted $40,000 to implement a video conferencing system in FY2009-10. This project was completed under budget for FY2009-10. No expenses are anticipated for FY2010-11. Future vendor support beyond FY2010-11 may be purchased at renewable annual rate of approximately $3,500. PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE This presentation is not a project subject to the California Environmental Quality Act. NEXTSTEP e of this project is to provide training for District staff on how to use the video The next step p g p p J conferencing system. . R-10-88 Page 2 Prepared by: Benny Hsieh,Network Specialist Contact person: Same as above Midpeninsula Regional Open Space District R-10-87 Meeting 10-18 July 28, 2010 AGENDA ITEM 5 AGENDA ITEM Authorization to Contract with the Association of Bay Area Governments to Accept $285,000 in Grant Funding from the State Water Resources Control Board to Address Mercury Contamination at Hicks Flat Located Within Sierra Azul Open Space Preserve. GENERAL MANAGER'S RECOMMENDATION Authorize the General Manager to enter into a contract with the Association of Bay Area Governments to accept $285,000 in grant funding from the State Water Resources Control Board to address mercury contamination at the District's Hicks Flat site located within Sierra Azul Open Space Preserve. SUMMARY Partnering with the Association of Bay Area Governments (ABAG), the District has requested and been awarded $315,000 in grant funds from the State Water Resources Control Board under the Federal Clean Water Act Section 319(h)—Nonpoint Source Implementation Grant Program for the cleanup and abatement of the mercury mining waste rock at Hicks Flat. These funds will be used by ABAG ($30,000) for grant administration and the District ($285,000) to complete project design, CEQA review, permitting, project implementation, and project monitoring. DISCUSSION The District is proposing to remediate an estimated 2,700 cubic yards of mercury mining waste rock at Hicks Flat located in the Rancho de Guadalupe area of Sierra Azul Open Space Preserve. The District acquired the Rancho de Guadalupe property in 1995. This particular property lies within the New Almaden Mercury Mining District and was historically used as a waste rock disposal area for the Guadalupe Mines. The site falls within the Guadalupe River Watershed, and is abutted on the southeast by Cherry Springs Creek and Hicks Creek, both intermittent streams and tributaries to nearby Guadalupe Creek. Guadalupe Creek is identified as one of the waterways within the watershed impaired by mercury under Section 303(d) of the Clean Water Act and a component of the Guadalupe River Watershed Mercury Total Maximum Daily Load (TMDL) regulatory program. R-10-87 Page 2 During several studies conducted between 1990 and 1995, a total of 30 surface soil samples from the site and six sediment samples from Cherry Springs Creek were collected. Results from these studies indicate that the mining .waste rock at the site contains elevated levels of total mercury. The creek sediment sampling results indicate that some of the waste rock has spilled into Cherry p g p Y Springs Creek from a steep embankment in the southeast portion of the site. The primary risk from this site to the Guadalupe River watershed is from erosion of these materials into Cherry Springs Creek. Since Cherry Springs Creek is a tributary to Guadalupe Creek, which is under a potential threat from the mercury mining waste rock at Hicks Flat, the District, as the owner of the property, is taking a proactive approach in remediating the known mercury source. i The District has proposed to remediate this site consistent with the general approach for source and erosion control measures presented by the Regional Water Quality Control Board (RWQCB) i in their TMDL study, and has secured grant funding from the RWQCB to implement the project. A specific design plan for the remediation of this site will be developed as part of the environmental review process. Subject to the conclusions reached as a result of environmental review, it is anticipated that the main elements of the cleanup and abatement proposed for this Site may include: ■ Removing fill materials located directly adjacent to Cherry Springs Creek i • Re-grading fill slopes and waste rock to prevent future erosion and establish stable drainage • Capping waste rock with suitable soils, if necessary, to support adequate re-vegetation • Install erosion control measures • Re-vegetating the site with native plant species In partnership with the Association of Bay Area Governments (ABAG), the District has requested and been awarded $315,000 in grant funds from the State Water Resources Control Board under the Federal Clean Water Act Section 319(h)—Nonpoint Source Implementation Grant Program for the clean-up and abatement of the mercury mining waste rock at Hicks Flat. These funds will be used by ABAG ($30,000) for grant administration and the District ($285,000) to complete project design, CEQA review, permitting, project implementation, and project monitoring. This grant will enable the District to allocate resources in a timely manner to mitigate ihis source of mercury contamination.. FISCAL IMPACT District acceptance of grant funds in the amount of$285,000 will fund approximately three- fourths of the required project. The District is required to provide a 25% match of an additional $105,000. This match funding will include staff time for project administration. Total project cost is estimated at $390,000. PUBLIC NOTICE Notice has been provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE CEQA Guidelines Section 15378 provides that a governmental fiscal activity, which does not involve any commitment to any specific project, is not considered a project subject to review under CEQA. Because the grant funding will be used to undertake project design and future implementation, a specific project has not yet been developed for the Hicks Flat site. ` R-10-87 Page 3 Future implementation of a Hicks Flat remediation project will be subject to prior required CEQA review which will also inform project design in the event the Board determines to proceed with the project. No physical disturbance of the site will occur as a result of securing this funding source and none can or will occur prior to completion of CEQA review and the associated public input process at a future Board of Directors' meeting. NEXT STEPS Upon Board authorization, the General Manager will execute a contract with ABAG for the District to prepare remedial design documents, complete CEQA review, secure permits, and complete construction, monitoring, and maintenance for the recommended project. Staff will work closely with ABAG to ensure that grant funds are used efficiently to complete the remediation actions necessary to enable the District to meet its obligations under the Guadalupe River Watershed Mercury TMDL. Prepared by: Kirk Lenington, Senior Resource Planner Matt Baldzikowski, Resource Planner II Contact person: Matt Baldzikowski, Resource Planner II Midpeninsula Regional • ' open Space District To: Board of Directors From: Stephen E. Abbors Date: July 23, 2010 Re: FYI i i ,,� • � GENERAL MANAGER h. Stephen E.Abbors Regional BOARD OF DIRECTORS OpenSpaee Mid peninsula Regional Open Space District Pete Siemens Mary Davey Jed Cyr Curt Riffle Nonette Hanko Jul 15 2010 tarry Hassett y Cecily Harris Stevens Creek Volunteer Fire Department Chief John L. Schafer P.O, Box 2673 Cupertino, CA 95015 III Dear Chief Schafer, Thank you for your letter of June 21,2010 in which you requested District donation of a surplus patrol vehicle to the Stevens Creels Volunteer Fire Department. I am aware that we have done this in the past to our mutual benefit. The District certainly appreciates the emergency services provided by your department, and the close working relationship we continue to share. The request for the vehicle to be donated to your fire department must first be approved by the District Board of Directors. To that end, I am asking staff to submit a report for Board consideration at the earliest possible opportunity. David Sanguinetti, Operations Manager, will advise you of the schedule for that consideration. While I cannot prejudge the determination of our elected officials, I can say that they are consistently very supportive of collaborative efforts with our partners, particularly those in the fire service. We are grateful to you and your department for the important work you perform that provides both critical services for District visitors and protects District lands. Sincerely, Stephen E. Abbors General Manager 33o Distei Circle Los Altos,CA 94022 65o,691.t,00 '6So 691 0485 1 www openspace.org Midpeninsula Regional • ' Open Space District To: Board of Directors From: Stephen E. Abbors Date: July 28, 2010 Re: Late FYI Mideninsula Open Space District nal For Immediate Release Date: July 19,2010 Contact: Leigh Ann Maze,650.691.1200 x566 MROSD eradicating non-native plants during Invasive Weed Awareness Week July 19-25 Los Altos, California [July 19, 20101 —Today marks the beginning of California Invasive Weed Awareness Week. To celebrate, the Midpeninsula Regional Open Space District, with the help of the California Conservation Corps and community volunteers, is busy removing non-native thistles and grasses from its Open Space Preserves in the Woodside, Skyline and La Honda areas. Slender false brome is an invasive grass spreading through the redwood forests in the Woodside area;the only know location of this harmful weed in California. Slender false brome forms dense stands that can inhibit the growth of native trees and plants, potentially changing the redwood forest ecosystem. This week,the Open Space District and the California Conservation Corps are removing slender false brome in the La Honda Creek Open Space Preserve and Thornewood Open Space Preserve. Woodside area residents can help stop the spread of slender false brome by participating in the Open Space District's grant-funded reimbursement program which helps homeowners identify and safely remove the weed from their land. Over fifty acres of private property were treated for slender false brome through the reimbursement program last year, and the Open Space District and Woodside community are working together again this year to try and treat another 50 acres. To learn more visit www.openspace.org/plans protects/SFB. Invasive weeds in California interfere with plant, wildlife and habitat conservation, and can negatively affect agriculture and recreation and be costly to control. Removing these weeds before they become uncontrollable protects biodiversity—the complex web of native plants and wildlife that make up the places we live in and visit—and preserves a healthy and beautiful natural environment for the benefit of all. The Midpeninsula Regional Open Space District has several opportunities this week for media to cover invasive plant removal in action on the Open Space Preserves in the Woodside, La Honda and Skyline areas. Interested reporters should contact Leigh Ann Maze to make arrangements. Invasive Weed Awareness Week was adopted by the California State Legislature in 2003 to raise awareness of harmful invasive weeds and how to prevent their spread. Created by voters in 1972,the Midpeninsula Regional Open Space District has successfully protected more than 58,000 acres of open space. The public enjoys the District's diverse and beautiful preserves 365 days a year. The District is a public agency whose mission is to acquire and preserve a regional greenbelt of open space land in perpetuity,protect and restore the natural environment,andprovide opportunities for ecologically sensitive public enjoyment and education. www.openspace.org DIANNE FEiNSTEiN SELECT COMMITTEE ON INTELLIGENCE-CHAIRMAN CALIFORNIA COMMITTEE ON APPROPRIATIONS COMMITTEE ON THE JUDICIARY COMMITTEE ON RULES AND ADMINISTRATION 3 'teb *tatr5 Senate WASHINGTON, DC 20510-0504 hftp://feinstein.senate.gov July 9, 2010 Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022 Dear Friends: It is my pleasure to have this opportunity to commemorate the Mt. Umunhum Restoration Project Ceremonial Kickoff Event. I am sorry that my Senate calendar does not permit me to join you today. The clean-up of Mt. Umunhum is an important project because toxic materials on the site pose significant threats to water quality, as well as endangered plants and wildlife. As a member of the Defense Subcommittee of the Senate Appropriations Committee, I'm working hard to secure additional resources to ensure that the cleanup of the site is completed. I recently submitted the project for further review by the committee. Once the clean-up and restoration of this mountaintop has been completed, it will become a recreational destination for individuals and families from all over the Bay Area, and will provide astonishing 360-degree views, with Monterey Bay and the Pacific Ocean to the south and west, the Sierra Nevada Mountains to the east and San Francisco to the north. As a United States Senator representing the people of California , I would like to commend the Midpeninsula Regional Open Space District, Representatives Mike Honda and Zoe Lofgren, and the U.S. Army Corps of Engineers for all their hard work on the Mt. Umunhum Restoration Project. Sincerely yours, Dianne Feinstein United States Senator J