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Home My Public Portal About20060208 - Agenda Packet - Board of Directors (BOD) - 06-04 Regional Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 06-04 REGULAR AND SPECIAL MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Wednesday, February 8, 2006 at 6:00 p.m. 330 Distel Circle, Los Altos, California AGENDA* Please Note: 6:00 p.m. Closed Session Special Meeting Start Time 7:30 p.m. Regular Meeting Start Time 6:00 ROLL CALL SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT—CLOSED SESSION The Closed Session will begin at 6:00 p.m. At the conclusion of the Closed Session,the Board will adjourn the Special Meeting Closed Session to the Regular Meeting, and, at the conclusion of the Regular Meeting, the Board may reconvene the Special Meeting Closed Session. I. Conference with Legal Counsel—Existing Litigation,California Government Code § 54956.9(a) Name of Case—Citizens for Responsible Open Space v. San Mateo County LAFCo, Midpeninsula Regional Open Space District, San Mateo County Superior Court Case No. CIV442954 2. Conference with Legal Counsel—Existing Litigation, California Government Code § 54956.9(a) Name of Case: Fogarty v. Midpeninsula Regional Open Space District, San Mateo County Superior Court Case No. CIV441934 3. Conference with Labor Negotiators, Government Code Section 54957.6 Agency Negotiators—Craig Britton, Sally Thielfoldt,John Maciel Employee Organization—Midpeninsula Regional Open Space District Field Employees Association 4. Conference with Labor Negotiators, California Government Code § 54957.6 Agency Negotiators—Craig Britton, Sally Thielfoldt Unrepresented Employees—Office, Supervisory and Management Staff 7:30* REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ROLL CALL REPORT ON RETURN FROM CLOSED SESSION (The Board shall publicly report any action taken in Closed Session pursuant to Government Code Section 5495 7.1(a).) ORAL COMMUNICATIONS—Public ADOPTION OF AGENDA—J. Cyr ADOPTION OF CONSENT CALENDAR—J. Cyr ADOPTION OF MINUTES—January 1t, 2006 Meeting 06-04 Page 2 7:35* SPECIAL ORDER OF THE DAY—RESOLUTION FOR CARLO FOWLER BOARD BUSINESS 7:40* 1 Adoption of Resolution Authorizing Execution of Santa Clara County Funding Agreement to Support District's Purchase of Former Hall Property as an Addition to Monte Bello and Saratoga Gap Open Space Preserves(Santa Clara County APN 351-16-014), Including Conveyance of an Open Space Easement Over the Property to the County; Determination that Recommended Actions are Categorically Exempt from CEQA—M. Williams 7:50* 2 Review of Preliminary Action Plan for the Implementation of the District's Basic Policy for Fiscal Year 2006-2007—C. Britton 8:50* 3 Update on the District Web Site—J.Norton 9:10* 4 Appointment of Vavrinek, Trine, Day&Co. as the District's Auditors for Fiscal Year 2005-2006; Authorize General Manager to Execute Engagement Letter in the Amount of$20,000—C. Britton 5 Authorization for Board President to Execute General and Special Release and Settlement Agreement in the Matter of Zembsch v. MROSD, Santa Clara County Superior Court Case No. I- 05-CV-048582: Pulgas Ridge Open Space Preserve—S. Schectman 6 Approval of a New Job Classification and Salary Range for Resource Specialist—I/Resource Planner—1; Amendment to the District's Position Classification and Compensation Plan—S. Thielfoldt 7 Authorization to Pay Additional Legal Fees to the Law Firm of Shute, Mihaly&Weinberger in the Matter of Citizens for Responsible Open Space v. LAFCo, et al in an Amount Not to Exceed $50,000—S. Schectman 8 Authorization of the General Manager to Execute the Office Building Lease Amendment with Kaidara, Inc., for the Office Space at 330 Distel Circle, Los Altos,California—M. Williams 9 Authorization to Amend Contract by $15,000 with LFR Levine, Fricke Inc. to Provide Environmental Services for an Overall Amount Not to Exceed$44,475 for Petroleum Product Release Source Investigations at Pulgas Ridge Open Space Preserve; Determine that the Recommended Actions are Categorically Exempt from CEQA—K. Lenington REVISED CLAIMS 9:30* INFORMATIONAL REPORTS—Brief reports or announcements concerning pertinent activities of District Directors and Staff; opportunity to refer public or Board questions to Staff for factual information;request Staff to report back to the Board on a matter at a future meeting; or direct Staff to place a matter on a future agenda. CLOSED SESSION CONTINUED(if necessary) REPORT ON RETURN FROM RECONVENED CLOSED SESSION(if necessary) —California Government Code Section 54957.1(a). 9:45* ADJOURNMENT • Meeting 06-04 Page 3 TIMES ARE ESTIMATED AND ITEMS MAY APPEAR EARLIER OR LATER THAN LISTED.AGENDA IS SUBJECT TO CHANGE OF ORDER. TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during Oral Communications. Each speaker will ordinarily be limited to three minutes. Alternately,you may comment to the Board by a written communication, which the Board appreciates. All items on the consent calendar maybe approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT,IF YOU NEED ASSISTANCE TO PARTICIPATE IN THIS MEETING,PLEASE CONTACT THE DISTRICT CLERK AT(650)691-1200. NOTIFICATION 48 HOURS PRIOR TO THE MEETING WILL ENABLE THE DISTRICT TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEETING. i Regional Open Space f �,,., ..--. w:�`""`'--ems.-�...-....-.�...rw�•�� MIDPENINSULA REGIONAL OPEN SPACE DISTRICT i R-06-17 Meeting 06-04 February 8, 2006 AGENDA ITEM I AGENDA ITEM Approval of Santa Clara County Funding Agreement to Support District's Purchase of the Former Hall Property as an Addition to Monte Bello and Saratoga Gap pe ace Preserves (Santa Clara j County APN 351-16-014) GENERAL MANAGER'S RECOMMENDATIONS i 1. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act (CEQA) as set out in this report. i 2. Adapt the attached Resolution authorizing the execution of the Funding Agreement with the County of Santa Clara towards the purchase of the former Hall property, including conveyance of an Open Space Easement over the former Hall Property to the County. DESCRIPTION (see attached map) At our meetingof December 14, 2005, you approved the purchase of the 93.55-acre Hall Y Y pp property as an addition to Monte Bello and Saratoga Gap Open Space Preserves (see Report R- 05-128). Santa Clara County, based on recommendations from staff of the Santa Clara County Parks and Recreation Department and the Parks Commission Acquisition Committee, has agreed to contribute $550,000 toward the District purchase of this 93.55-acre property, which is 50%of the total $1,100,000 purchase price. Assuming District Board approval,the Funding Agreement will be submitted to the County Board of Supervisors for final approval at the end of February 2006. The County and the District have long been cooperating to purchase properties and trail rights on the north side of Stevens Canyon in order to complete the Stevens Canyon Trail that will connect Stevens Creek County Park to Upper Stevens Creek County Park and Monte Bello Open Space Preserve. In exchange for the County's contribution, the County will receive an Open Space Easement over the entire 93.55-acre property. The Open Space Easement requires that the property be maintained in a natural condition and that the District dedicate the property as public open space. The easement also requires the District to submit any future proposed significant improvement plans to the County for advisory review and to consult with the County on any future Master Plans that include the subject property. R-06-17 Page 2 CEQA COMPLIANCE This transaction was determined to be categorically exempt from CEQA at your December 14, 2005 meeting. The findings detailed in the prior staff Report (see Report R-05-128) remain in effect and unchanged. The project now also includes the conveyance of an Open Space Easement to the County of Santa Clara to preserve and maintain the open space nature of the property. The District further concludes that the project is exempt under Article 19, Section 15317, which exempts the establishment of easements in order to maintain the open space character of an area. The District concludes that the action proposed in this report does not constitute a change to the project, which would result in any additional impact on the environment. Prepared by: Michael C. Williams, Real Property Manager Maps prepared by: Matt Sagues, Open Space Planner I Contact person: Michael C. Williams, Real Property Manager RESOLUTION NO. 06- RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AUTHORIZING EXECUTION OF THE FUNDING AGREEMENT WITH THE COUNTY OF SANTA CLARA AND EXECUTION OF AN OPEN SPACE EASEMENT, AND AUTHORIZING THE GENERAL MANAGER TO EXECUTE ANY AND ALL OTHER DOCUMENTS NECESSARY OR APPROPRIATE TO THE CLOSING OF THE TRANSACTION (MONTE BELLO AND SARATOGA GAP OPEN SPACE PRESERVES—FORMER LANDS OF HALL) The Board of Directors of the Midpeninsula Regional Open Space District does resolve as follows: Section One. The Board of Directors of the Midpeninsula Regional Open Space District does hereby accept the offer contained in that certain Funding Agreement between the County of Santa Clara and the Midpeninsula Regional Open Space District, a copy of which is attached hereto and by reference made a part hereof, and authorizes the General Manager or President of the Board of Directors or other appropriate officer to execute the Agreement on behalf of the District. Section Two. The President of the Board of Directors, or other appropriate officer, is authorized to execute the attached Open Space Easement conveying certain real property rights by the District to the County of Santa Clara as provided in said Agreement. Section Three. The General Manager of the District shall cause to be given appropriate notice of acceptance to the County. The General Manager is further authorized to execute any and all other documents in escrow necessary or appropriate to the closing of the transaction. Section Four. The General Manager and General Counsel are further authorized to approve any technical revisions to the attached Agreement and documents which do not involve any material change to any term of the Agreement or documents, which are necessary or appropriate to the closing or implementation of this transaction. I I i Former Hall Property f i� Monte B o 0,1rl ,, Open -S ace 1 ' Preserve jI Stevens reek P � f � I ev ns C County Uk' ��_; S a rat0 'a G a Former Hall Property oa �/' (life /' \ <� g p 93.55 +/- ACRES Estate) Open Space . - — < reserve-/-) Stevens Canyon s -,� Al 0 0/ i r J i r f --- �: e 0 0.25 Produced by Midpeninsula Regional Open Space District, November 2005 Miles Scale 1:20,000 FUNDING AGREEMENT Stevens Creek County Park & Monte Bello & Saratoga Gap Open Space Preserves �I This is a Funding Agreement ("Agreement") between the COUNTY OF SANTA CLARA (COUNTY) and the MIDPENINSULA REGIONAL OPEN SPACE DISTRICT (DISTRICT) for the contribution of COUNTY funds for the DISTRICT's acquisition of real property located adjacent to COUNTY's Stevens Creek County Park and DISTRICT's Monte Bello Open Space Preserve. RECITALS A. The DISTRICT purchased from E. Gerald Hall, Trustee of the Hall 1990 Family Trust A ("Seller"), for parks and open space purposes, property described and shown in Exhibit A ("Property"), which is attached and incorporated by reference. The DISTRICT acquired the Property for and One Million One Hundred and No/100s ($1,100,000.00). B. The Property adjoins lands owned by COUNTY and DISTRICT. DISTRICT has entered into a Purchase Agreement to acquire title and possession of the Property on January 6, 2006 pursuant to the Purchase Agreement between DISTRICT and Seller dated December 14, 2005, and approved by the District's Board of Directors by Resolution No.05-34. C. The Property is shown respectively in the Regional Parks, Trails, and Scenic Highways Element of the General Plan and the County-wide Trails Master Plan of Santa Clara County as potential parkland and a regional trail corridor. D. COUNTY wishes to enhance the park, open space, and regional trail facilities of the area by contributing funding to the DISTRICT'S acquisition of the Property. DISTRICT and COUNTY agree that DISTRICT shall hold fee title to the Property and manage the Property as part of the DISTRICT'S Monte Bello Open Space Preserve. District shall convey to COUNTY an Open Space Easement in perpetuity over the Property. Therefore, it is agreed as follows: 1. PURPOSE OF AGREEMENT The purpose of the Agreement is to provide the conditions for COUNTY to contribute to the DISTRICT fifty percent (50%) of the DISTRICT's purchase price of the Property to add to park, recreation, scenic and open space lands along Stevens Canyon next to COUNTY's Stevens Creek County Park and DISTRICT's Monte Bello Open Space Preserve in exhange for the conveyance in Paragraph 3. 2. TERM DISTRICT shall acquire the Property and convey an Open Space Easement to the County within 90 days of execution of the Agreement or COUNTY may terminate the Agreement without further obligation to the DISTRICT. 3. COUNTY CONTRIBUTION COUNTY shall contribute Five Hundred Fifty Thousand and No/100 Dollars ($550,000.00) to DISTRICT to assist the DISTRICT with the purchase of the Property upon Page 1 of 5 receipt of the fully executed Open Space Easement to the County for recording. In consideration of County's contribution, DISTRICT shall convey to COUNTY an Open Space Easement over the Property in the form set out in the attached Exhibit B, which is incorporated by reference("the Easement"). DISTRICT shall dedicate the Property to public use as referred to in Section 5 below. 4. ACQUISITION RESPONSIBILITY DISTRICT shall be responsible for all acquisition activities for the purchase of the Property. S. DEDICATION In the conveyance of the Open Space Easement to the COUNTY, DISTRICT shall dedicate restrictions on use of the Open Space over the Property according to Section 5540 of the California Public Resources Code. 6. CONDEMNATION If another public or quasi-public agency seeks to acquire the Property for another public use, Section 1240.680 of the Code of Civil Procedure and Section 5542.5 of the Public Resources Code shall apply and be asserted by both COUNTY and DISTRICT. 7. ENFORCEMENT DISTRICT grants to COUNTY the right, but not the obligation, to enter upon the Property to monitor and enforce any term, condition, restriction, or covenant of the Easement or to prevent or prohibit the violation of any conditions, restrictions, or covenants of the Easement, which will or may destroy the natural and scenic characteristics of the Property. S. COSTS AND RESPONSIBILITIES DISTRICT retains all responsibility and cost for the ownership, operation, upkeep, and maintenance of the Property. DISTRICT shall keep the Property free of any liens arising out of any work performed for, materials furnished to, or obligations incurred by DISTRICT. DISTRICT, its successors, and assigns shall be responsible for, indemnify, and save harmless COUNTY, its officers, agents, and employees from all liabilities, claims, demands, damages, or costs arising from the injury or death of any person or physical damage to any property, any act, omission or condition occurring on the Property, except for the active negligence of COUNTY its officers, agents or employees. DISTRICT's duty to indemnify and save harmless includes the duty to defend as set forth in Civil Code Section 2778. 9. RECORDING COUNTY shall record the Easement in the Official Records of Santa Clara County, California. COUNTY may re-record the Easement whenever re-recording is required to preserve COUNTY's rights in the Easement. 10. GENERAL PROVISIONS a. Choice of Law. The internal laws of the State of California shall govern the validity of the Easement, the construction of its terms, and the interpretation of the rights and duties of the parties, regardless of any choice of law principles. b. Rights Cumulative. Each and all of the parties' various rights, powers and remedies shall be considered cumulative with and in addition to any other rights, powers, Page 2 of 5 and remedies which the parties may have at law or in equity in the event of the breach of any of the terms of the Easement. The exercise or partial exercise of any right, power, or remedy shall neither constitute the exclusive election thereof nor the waiver of any other right, power, or remedy available to such party. C. Notice. Whenever either party wishes or is required to give any notice, demand, or request concerning this Agreement, each such communication shall be in writing and deemed to have been validly served, given, or delivered: • If deposited in the United States mail, registered or certified, and return receipt requested with proper postage prepaid or • If delivered by Federal Express or other private messenger, courier or other delivery service or • If sent by facsimile transmission by telex, telecopy, telegraph or cable or other similar electronic medium and addressed as indicated as follows: COUNTY DISTRICT Parks and Recreation Department Midpeninsula Regional Open Space 298 Garden Hill Drive District Los Gatos CA 95032 330 Distel Circle Attn: Director Los Altos CA 94022 TEL: (408) 355-2200 Attn: General Manager FAX: (408) 355-2290 TEL: (650) 691-1200 FAX: (650) 691-0485 A confirmed copy of telegraphic, facsimile, or cabled notice shall promptly be sent by mail to the addressee. Service of any such communication made only by mail shall be deemed complete on the date of actual delivery as indicated by the addressee's registry or certification receipt or at the expiration of the fourth (4th) business day after the date of mailing, whichever is earlier. Either party may designate a different mailing address or a different person to whom such notices or demands are thereafter to be addressed or delivered by notice in writing served upon the other as stated above. Nothing contained in this Agreement shall excuse either party from giving oral notice to the other when prompt notification is appropriate, but any oral notice given shall not satisfy the requirements provided in this Section. d. Severability. If any provision of the Easement or the its application to any person or circumstance is found invalid, the remaining provisions of the Easement or their application to persons or circumstances (other than those for which it is found invalid) shall not be affected so long as the purposes of the Easement can still be carried out. e. Costs of Enforcement. The prevailing party in the any litigation or arbitration between the parties to enforce or to interpret the terms of the Easement shall be entitled to recover court or arbitration costs and reasonable fees of attorneys, accountants, consultants, and expert witnesses incurred by such party for the litigation or arbitration, including costs and fees incurred because of any appeals. The prevailing party also shall be entitled to recover all costs and fees that may be incurred in enforcing any judgment or award. This provision shall not be merged into any judgment, but shall survive any judgment. Page 3 of 5 f. Captions. The captions in the Easement and this Agreement have been inserted solely for convenience of reference and are not a part of the Easement and shall have no effect upon its construction and interpretation. 11. ENFORCEABLE COVENANT AND RESTRICTION The Easement and every term, condition, restriction and covenant in it is intended for the benefit of COUNTY, its successors or assigns and constitutes an enforceable restriction. DISTRICT and COUNTY expressly intended that this covenant is to run with the land to constitute an equitable servitude and shall bind every successive owner of the Property or of any interest in it, and shall be enforceable by COUNTY, its successors and assigns. 12. BENEFIT The Easement is made for the sole benefit and protection of DISTRICT and COUNTY. Nothing in the Easement shall be deemed to require the approval or consent of any third party, owner, or occupant of any other parcel of real property located in or out of the DISTRICT's boundaries other than COUNTY or to create any right in any third party for enforcement of the terms of the Easement. 13. HOLD HARMLESS DISTRICT shall defend, hold harmless and indemnify COUNTY, its officers, agents, or employees from all claims for injuries to persons or damage to property which arise from the provisions of this Agreement and which result from negligent acts or omissions of DISTRICT, its officers, agents or employees. 14. RECITALS AND EXHIBITS The recitals above and the attached exhibits are incorporated into the terms of this Agreement by reference. This Agreement shall take effect on the latest date shown below: Page 4 of 5 COUNTY OF SANTA CLARA MIDPENINSULA REGIONAL OPEN SPACE DISTRICT By: By: James T. Beall, Jr., Chair, President, Board of Directors Board of Supervisors Date: Date: Attest: Attest: By: By: Sally Thielfoldt, District Clerk Phyllis A. Perez, Clerk of the Board of Supervisors Date: Date: Approved as to form and legality: Approved as to form and legality: By: Susan M. Schectman, By: General Counsel Kathryn A. Berry, Deputy County Counsel Date: Date: I Recording requested by and when recorded return to: County of Santa Clara Parks and Recreation Department 298 Garden Hill Drive Los Gatos CA 95032 Attn: Real Estate No Documentary Transfer Tax due: Revenue&Taxation Code §11922 Exempt From Recording Fees: Government Code §§6103, 27383 Park: Stevens Creek OPEN SPACE EASEMENT Project: Hall/MROSD APN: 351-16-014 RECITALS A. MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ("DISTRICT") and the COUNTY OF SANTA CLARA (-COUNTY") have entered into an agreement ("Agreement") dated 2006, in which the COUNTY granted $550,000 to enable DISTRICT to purchase real property located in an unincorporated area of the County of Santa Clara, as described and shown in Exhibit I ("Property") as an addition to Monte Bello and Saratoga Gap Open Space Preserves . i B. DISTRICT and COUNTY wish to preserve the Property as part of the open s ace , recreation, ecological and aesthetic resources of the midpeninsula area in perpetuity. i i THEREFORE, for valuable consideration, receipt of which is hereby acknowledged, DISTRICT grants to COUNTY an easement ("Easement") in perpetuity on the Property for public open space and recreation purposes as shown on Exhibit II. 1. PURPOSE The purpose of this Easement is to assure that the Property will be retained in perpetuity in its natural, scenic, open space and wooded condition and to prevent any use of the Property that will significantly impair or interfere with its natural, scenic, open space wooded condition and recreational values. Accordingly, this Easement restricts the use of the Property for the purposes of public recreation, nature study, enjoyment of views, open space, natural habitat, preservation, environmental protection, wildlife-oriented education or research, compatible agriculture, and related uses consistent with this Easement, and according to the policies of DISTRICT for use and management of its open space lands. I 2. RESTRICTIONS ON USE BY DISTRICT DISTRICT covenants and agrees for itself and its successors and assigns that DISTRICT shall strictly adhere to the following, except where contrary rights are specifically retained as described in section 3 below: a. Dedication. DISTRICT shall dedicate the Property for public park, low intensity recreation, open space, and compatible agriculture purposes in perpetuity according to Section 5540 of the Public Resources Code of the State of California. 1 b. Natural Resources. No native plant, tree or wildlife species shall be disturbed now or in the future on the Property except to abate disease, eliminate an imminent hazard to the health, safety, or welfare of the general public, or as approved by DISTRICT as part of a plan for public access, resource management, and restoration described in Section 3 below, without the prior consent of COUNTY or its successor or assignee. c. COUNTY Review. COUNTY reserves the right to review and comment on any plan for significant improvements to the Property such as, but not limited to, those improvements and restoration plans described in Section 3 below. At a minimum, DISTRICT shall submit to COUNTY a site plan showing the location of the proposed improvements or restoration before DISTRICT's final approval. Within (60) days from submission of plans to COUNTY, COUNTY shall provide written comments to DISTRICT. Comments shall be advisory only. DISTRICT shall consider COUNTY's comments but shall be free to accept, reject, or modify the plans as deemed necessary. DISTRICT shall make the final decision as to any plans or improvements for the Property consistent with the terms and conditions of this Easement. d. Master Plan. If DISTRICT prepares a Master Plan for Monte Bello Open Space Preserve that includes the area of the Property, DISTRICT shall consult COUNTY during the development of the Master Plan. If a committee or task force is formed to assist with preparation of the Master Plan, DISTRICT shall offer to include a COUNTY representative in such a committee or task force. 3. DISTRICT'S PERMITTED USE AND RIGHTS a. DISTRICT Use. DISTRICT reserves the right to use the Property for open space purposes in any manner consistent with the DISTRICT's Basic Policies, the stated purposes, terms, conditions, restrictions and covenants of this Easement, DISTRICT's enabling legislation, and with existing zoning and other laws, rules and regulations of the State of California and the County of Santa Clara, or any other agency having jurisdiction, as such laws, rules and regulations may hereafter from time to time be amended. b. Planning, Development & Operation. DISTRICT may plan, develop, and use the Property for public open space, protection of natural habitat, low intensity recreational use, and compatible agricultural use in accordance with DISTRICT policies and ordinances. DISTRICT may plan, design, construct and operate public open space facilities, including but not limited to multi-use trails, public parking areas, public restrooms, wildlife observation and environmental educational facilities, picnic areas, backpack camps, employee residences, maintenance facilities, and related infrastructure such as water systems, and consistent with the limitations set forth in Section 2 above. c. Natural Resource Projects. DISTRICT may conduct natural resource restoration and resource management projects, including, but not limited to, removal of non- native or diseased vegetation, a forestation, or reforestation with native plants, or for scientific study, and consistent with limitations set forth in Section 2 above. d. Restoration. DISTRICT may restore cultural, historical and agricultural land uses deemed consistent with protecting the property's natural resources and compatible EXHIBIT I [Insert Legal Description] Page 1 of 2 [Insert Map] Page 2 of 2 Regional Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-06-24 Meeting 06-04 February 8, 2006 AGENDA ITEM AGENDA ITEM Proposed Preliminary Action Plan for the Implementation of t District's Basic Policy for Fiscal Year 2006-2007 GENERAL MANAGER'S RECOMMENDAT M Review the proposed Preliminary Action Plan for fiscal year 2006-2007 and discuss possible modifications for review by the Administration and Budget Committee as a part of the budget development process. DISCUSSION An annual Action Plan that implements the Basic Policy and other Board policies guides the District's activities. The Action Plan's function is to summarize the proposed and current emphasis of the District's major departments, to identify key projects, to allocate budget and to be a basis for evaluation of progress. Each Department Manager will highlight specific proposals and related projects and services during their individual Action Plan presentations at this evening's meeting. The proposed Action Plan could be altered as a result of your meeting deliberations. The budget formulation, the Administration and Budget Committee review process, and final draft of the Action Plan, which is ordinarily considered at your second meeting in March, would be modified accordingly. Prepared by: L. Craig Britton, General Manager Sally Thielfoldt, Assistant General Manager Mike Williams, Real Property Manager Del Woods, Senior Acquisition Planner Matt Freeman, Acting Planning Manager John Maciel, Operations Manager Rudy Jorgensen, Public Affairs Manager Susan Schectrnan, General Counsel Contact person: L. Craig Britton, General Manager ACTION PLAN FOR THE IMPLEMENTATION OF THE BASIC POLICY OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT FOR THE 2005-2006 FISCAL YEAR I. REAL PROPERTY DEPARTMENT A. Acquisition, Funding, and Negotiation B. Property Management C. Land Protection 11. OPEN SPACE PLANNING DEPARTMENT A. Planning and Geographic Information B. Public Access Improvements and Staff Facilities 111. OPERATIONS DEPARTMENT A. Field Operations B. Resource Management IV. PUBLIC AFFAIRS DEPARTMENT A. Public Information and Outreach B. Legislative, Funding and Organizational Relations C. Community Programs V. ADMINISTRATION DEPARTMENT A. Administration B. Human Resources C. Legal Services REAL PROPERTY DEPARTMENT Programs A. Acquisition, Funding, and Negotiation B. Property Management C. Land Protection To Implement the BASIC POLICY OBJECTIVE: I The District seeks to purchase, or otherwise acquire, interest in the maximum feasible area of strategic open space land within the District planning areas, including bay lands and foothills. The District seeks to link its open space lands with federal, state, county, and city parklands and watershed lands. General Department Emphasis for 2005-2W2006-2007 i The Department's emphasis will be to acquire lands funded under the District's Financing Authority that are critical to fill-in and complete the open space greenbelt. Other open space land purchases will be pursued through available grant funding, bargain sales, gifts and long- term options. The District will continue to work diligently with Peninsula Open Space Trust (POST) to acquire land and to further the District's overall open space acquisition goals. The Property Management Program will focus on maximizing rental income consistent with Open Space Management policies,.,working with Operations and Planning Departments to implement �razin 7 and agricultural leases; and on maintaining and improving District rental structures;as needed. The Land Protection Program will focus on conducting comprehensive land acquisition studies, monitoring land use planning activities where interests in land may be enhanced, and protecting District interests in land by resolving conflicts arising from easement and encroachment issues. The Department will continue Continue to impreve work on improving communications with other Departments to enhance the District's work environment. As a result of the approval of the Clean Water, Clean Air, Safe Neighborhood Parks, and Coastal Protection Bond Act of 2002 (Proposition 40), the District will continue to apply for Per-Capita and competitive grants to maximize available grant funding. Staff Resources i (Regular, full-time positions, unless otherwise indicated) Real Property Manager Senior Real Property Planner Land Protection Specialist Real Property Specialist Administrative Assistant Real Property/page 1 200-5-2W2006-2007 Acquisition Funding and Negotiation Objective To provide for the acquisition of all real property rights necessary to secure an open space greenbelt in the foothills and bay lands, including rounding out and improving public access to existing preserves and connecting District preserves with other public lands. Key Projects I. New Land Commitments - Convert the budgeted funds in the New Land Commitments' budget category into open space lands; at desirable prices, focusing on properties which are critical to protecting the greenbelt, including rounding out and improving public access to existing preserves, connecting to other preserves and to other public lands, protecting the natural habitat and resources, and furthering the completion of the Bay Area Ridge Trail and the San Francisco Bay Trail. Pursue properties adjacent to Sierra Azul and La l4eada C reek(Completed staging areas and )-Open Space Preserves�, * hat provides potential for staff facilities. Balance the desirability of potential acquisitions with the availability of budgeted funds, including, if possible, private financing with favorable terms. 2. Acquisition Grant Projects—To augment acquisition funds, explore new grant opportunities, focusing on highly competitive acquisition projects for specific grant programs. Seek new grant funds through existing grant programs such as Land and Water Conservation Fund, Habitat Conservation Fund (HCF), Coastal Conservancy's regular and San Francisco Bay Area Programs, Recreational Trails Program, Wildlife Conservation Board, and Bay Area Ridge Trail grants. Complete Coastal Genser-vaney San F-r-aneiseo D-,,-- Grant fef pfepet4y addition to Mills Pr-esefye—i( omnitedd)C �t T-Flub—afil �Ie Complete the Habitat Conservation Fund grant projects for property additions to Purisima Creek Redwoods 0pen Spaee Pr-eser-N, and El Corte Madera Open Space Preserves. Pursue grant opportunities with the Santa Clara Valley Water District for property.additio ns to Saratoga G and Sierra Azul Open Space Preserves. Implement Proposition 40 Bond Act Per Capita and Roberti-Z'Berg Grant projects and apply for related block grants and competitive grants as they become available. 3. Gifts, Bargain Sales, and Joint Acquisitions -T-o-Augment acquisition funds, explore bargain sales and/or gifts where possible. Complete joint acquisition projects with Santa Clara County Parks in Stevens Creek Canyon;and the Moody Gulch property ne as an addition to Bear Creek Redwoods Open Space Preserve. Work closely with Peninsula Open Space Trust (POST) to complete acquisition of the Stevens Creek Canyon property as an addition to Saratoga Gap Open Space Preserve. Continue to pursue gifts or purchase of delinquent property tax sal _ of the "paper subdivision" lots in the Redwood Park subdivision to round out the Purisima Creek Redwoods Open Space Preserve and lots in the Hacienda Park subdivision to round out Sierra Azul Open Space Preserve. Real Property/page 2 4. Alternative AequisitionLand Purchase Methods - Obtain Board approval of appropriate options, at market prices or less, to acquire desirable properties that might be affordable through grant applications in future years. Explore various alternative terms of purchase (installment purchases, defeasable fee, exchange of agricultural easements to preserve open space lands, etc.)to offer advantages and incentives to landowners, as well as cost savings to the District. Complete fee and easement exchange on lands adjacent to Monte Bello- Rancho San Antonio 0pen Spaee PfesefveUear Creek Redwoods,.and Fremont�Qlder Older Space Preserves. Other Projects and Activities I. Maintain a multi-year spending plan for open space acquisition which that optimizes use of cash and borrowed funds to accomplish acquisition goals within budget constraints. 2. Work closely with Legal Program to draft purchase agreements and related real estate documents;to clear and perfect title on District open space lands. inelud^C, _btaiftin quitelaims and eompleting the quiet title aetion en Demis Mai4in Read at Thofne Ispaee Pray e .CCompleted 3. Assist Planning. Administration and Public Affairs Departments, where appropriate, with policy development review as a result of the approved Coastal Protection Program. 4 + Inventory and review Land Conservation Contracts..(Williamson Act) on District lands not in agricultural use,and prepare policy suggestions. 5. Explore additional methods to protect open space lands for less than the total cost of fee acquisition (open space easements, acquisition of development rights, development dedication, exchange or sale of development rights, cooperation with private individuals, land trusts, groups, etc.). 6. Encourage other agencies to acquire through various means, including grants, park and open space lands that are consistent with their goals and which compliment the District's greenbelt program. 7. Initiate and maintain contacts with landowners, real estate appraisers and brokers, developers, architects, engineers, zoning and planning officials, and financial institutions. 8. Maintain a relocation assistance program utilizing staff and consultants as necessary. 9. Compile current information on real estate market activity, including ordering preliminary title reports on a timely basis for research into potentially available properties. 10. Catalog information of special interest, such as deed restrictions, encumbrances, financing and tax considerations. This activity includes the establishment and continuation of a working relationship with title companies and other information sources. Real Property/pap—e-3 11. Review and organize District funding measure files and complete necessary documentation required for past public refinancings. 12. Continue working with Legal Services and the Planning Department to pursue global solutions to streamline the acquisition and planning processes, including: A Memorandum of Agreement with Santa Clara County to identify acquisitions that are exempt from the requirements of the Subdivision Map Act, and a Memorandum of Agreement with San Mateo County clarifying the consistency of acquisitions with County planning requirements. 13. Work with Legal Services to oversee the operation and management of the Guadalupe Land Co. at-in Sierra Azul Open Space Preserve, and investigate options for dissolviLig the corporation. 14. Purchase the final two sections of the Bay Trail between Palo Alto Baylands and the Ravenswood Open Space Preserve. 15. Work with Public Affairs and other Departments on District mailing list data-base project. 16. Participate with the District Web Team and post all department-related items to the web site in compliance with the Webmaster protocols. Real Property/page 4 2005-20062006-2007 Property Management Program Objective To manage all of the District's revenue-producing activities in such a way as to maximize income from property management accounts consistent with open space management policies, incorporating compatible new programs when possible. Key Projects 1. Property Management Accounts - Administer rental accounts, communication and agricultural leases, consistent with open space management policies, te-maintain and enhance revenue stream through competitive and current rate structure, effective maintenance programs,,and communication with tenants. 2. Rental Structures - Carry out maintenance and improvements to rental houses to keep buildings and grounds in a safe, sanitary, and attractive condition;and to increase net rental income. Continue annual inspection of District rental and employee residences in conjunction with Operations Department. Administer long--term and recurring maintenance priorities on rental properties. 3. Historic Leases - Oversee lease compliance and renovation requirements at the historic Picchetti Winery, Thornewood estate, and Fremont Older house. Negotiate lease extension with the lessee or advertise fef a request for proposals at the historic Picchetti Winery. WHISOR J t residential Siefr-a A,-Aul, Long the long tefm feasibili 'aining Distfie -,---r-es at Rime-lCompleled),and Russian D:A-- n--- les. 4. Grazing and Agricultural Leases—Work with Operations and Planning Departments to monitor Grazing Lease at the POST (Driscoll Ranch)property addition to La Honda Creek Open Space Preserve, and implement Grazing Lease at Alpine Road area of Skyline Ridge Open Space Preserve in accordance with the use and management process. Negotiate long- terni Agricultural Lease for chestnut orchard at Skyline Ridge Open Space Preserve. Other Projects and Activities 1. Prepare annual rental surveys on District rental houses and Ranger residences. Work with Operations and Planning Departments to maintain and improve employee residence structures. 2. Maximize communication lease income at existing PG&E tower at Pulgas Ridge Open Space Preserve and at Black Mountain at-in Rancho San Antonio Open Space Preserve. Real Property/page 5 i 3.3A'ofli with Operations and Plannint-I the Alpine area of Skyline Ridge Oft, tee with the 11 managefrient press Moved to Key Proiect #4) Incomorate the Residential Lease Agreement included as part of the Board approved POST(Driscoll Ranch) purchase into the Property Management rental accounts. 413.Investigate new property management proposals as initiated by other groups or individuals that would be compatible with District goals and objectives. -54.Administer lease of additional office space at 330 Distel Circle. Work with Administration and Planning Departments to re-roof the District--occupied portion of building_;iwprove storm drainage system and install a fire sprinji1er monitoring LCorn eted). �S,Com lete Lease Amen dment g dment to the Agricultural Lease for Christmas tree-Tree farms Farms ____ p at Skyline Ridge and Monte Bello Open Space Preserves. 7,6.Wof k with Operations Depaftfrient to eorriplete and implement a long term seasenal ehestnut ofeliard Lease arrangement at Skyline to Key y Pro'ect#4) 8-.7.Work with Planning and Administration Departments to begin evaluating future staff office space needs for the tenant--occupied portion of the Distel office building. 9 Work with Operations Planning_and District consultants to evaluate and repair the access roads to the former Quam residence at Russian Ridge Open Space Preserve and the Saratoga Gap cabins at Saratoga Gap Open Space Preserve. 10 As part of the Bear Creek Redwoods Master Plan process work with Planning and Operations to evaluate long--term horse stable lease proposal. Real Property/page 6 2005 20062006-2007 Land Protection Program Objective To preserve and protect District open space lands by conducting land acquisition planning activities to identify acquisition priorities and, once acquired, to further protect these public lands from incompatible and encroaching land use activities. Key Projects I, Land Acquisition'Conservation Planning—_Provide comprehensive land acquisition stud iesconservation..planning to guide the land acquisition program, including reviewing and updating acquisition priorities. Conduct subregional planning studies in the areas surrounding Bear-Gfeek Redwoods, Raneho San Antonio, Sierfa Azul, Skyline Ridge, Mills Creek, a*d-La Honda Creek, -Purisima Creek Redwoods, Monte Bello, Teague Hill. and El Corte Madera Open Space Preserves, including dwartions of the Tanned Ba Area Rid e - Trail and Stevens Creek Trail. 2. Property Rights Protection and Encroachment Reduetion Resolution —!Protect open space lands from encroachments and preserve District real property rights. Use a variety-of teehniques to Resolve encroachment issues througha variety of means, including abatement compliance, obtaining restoration_QrTmitigation of damaged or affected areas, exchangesing of land or other property interests, and boundary line adjustments in order to maximize open space protection.-Negotiate resolution of encroachments at IR—aneho 8--an Afl.tofl-ie Bear Creek Redwoods, Coal Creek, Monte Bello, Long Ridge, and Sierra Ott Azul Open Space Preserves.-Coordinate closely with Operations and Legal Services to defend the District's interests in property rights disputes. 3. Conservation Easement Monitoring Program —Proteet Manage and enforce District- owned conservation and open space easements_whefe leeated on pr-ivate and publie land-s. Oversee the District's conservation easement_monitoringprogram, and prepare baseline reports for new conservation easements.,utilizing volunteers as appropriate. Incorporate any newly acquired conservation easements into the monitoring program. 4.11roperty-Rights Proteetion Wofk with Operations Pepaftment and Legal seniees to defend Distfiet's pfopefty rights thfough fesolution of propet4y rights violations and disputes. Negotiate fesolutions at Coal Creek, Bear Creek Redwoods, Fr-ement Older-and Sieffa Azu! 4 sefyes,.(Moved to Key Project 43above.) Other Projects and Activities 1. Update land acquisition and site dedication information.—_Implernent the Acquisition Property-Database linking the historic and current Assessor's Parcel Numbers in Santa Clara, San Mateo and Santa Cruz Counties with the Planning Department's GIS data-base. 2. Provide site-_planning information for- land negotiators to assist in developing terms and Real Property/page 7 conditions for aequisition ne otg_iating_land acis}tis-punccases. 3. Prepare aequ s Board reports for property_aeguisi tienspurchases, and conduct due diligence investigations when as necessary; following an aequisifiefl, . Collaborate with Planning and Operations Departments to facilitate incorporation of newly aequiredpurchased land into the District greenbelt, including resolving property line disputes. ineluding these at Sieffa Azttl, Coal Cr-eek and Wind), Hill Open Spaee Pr-esefves and afly other-easements aequired during the ), (Completed) ........ 5-4.Notify County Recorder e#ftees-of District-held open space and conservation easement rights in compliance with Assembly Bill 101 1-Section 27255 of Government Code. �5.Assist the Operations and Planning Departments in preparing a4eseu ee _ p management"conservation grazing plans" for proposed grazing operations within the Alpine Re-Ad a.'a of Skyline Ridge Open Space Preserve as well as for any new land acquisitions where grazing is a desirable land manamement tool as determined thfeuWi4he Use and a math findings t n long to managenienVgfazing lease fights,whefe title to existing Distriet land is threatened by elaims of adver-se liens, of ethe Covered in Ke Project#2 �6.Work with Operations Department in negotiating road agreements with adjoining property owners to ensure District's real property rights are protected and to minimize the District's maintenance responsibilities wlefeas appropriate. 7. Proteet publie and private open spaee lands ffem aets asseeiat with adjaee land development wher-e there is Distriptq Complete r-equifements.Assist Planning Department in monitoring proposed land development or land use changes that could negatively impact public or private open space lands in and around the District preserves Participate in the local development review process to encourage dedications exchanges,_ or purchases of land or easements for open space purposes where there is a relationship to the District's land protection interests. 8 Develop encroachment procedural guide to assist staff in resolving encroachment issues on District land. 9 Work with Public Affairs Department in revising Good Neighbor Policy to increase public awareness of Land Protection Program, particularly as it pertains to defending District property rights and open space interests. Real Property/page 8 I 10 Work with Planning and Legal Program to update Use and Management Planning Process. , zoning an 1 !.Explore the feasibility of the Distfiet beeaming ajoint holder-of the Town of Los Altos Hills open sp .(Apparent lack of interest by Town) in eoerdination with Planning and Operations, establish the tr-ail easement alignment adjaeent to Real Property/pale 9 OPEN SPACE PLANNING DEPARTMENT Programs A. Planning and Geographic Information B. Public Access Improvements and Staff Facilities To Implement the BASIC POLICY OBJECTIVES: The District follows management policies that ensure proper care of the land, provide public access appropriate to the nature of the land, and that are consistent with ecological values and public safety. The District works with, and encourages,public and private agencies to preserve, maintain, and enhance open space. District protects and restores the natural diversity and integrity of its resources for The Dist Y g Y p their value to the environment and the public, and provides for the use of the preserves consistent with resource protection. General Den a Department Emphasis sis for 20065-2007 6 The Open Space Planning Department will take a broad-based approach to planning and project implementation that emphasizes resource management. Planning efforts will 'n new public access opportunities while preserving and protecting the focus on providing p pp p g diversity and integrity of the District's environmental and cultural resources. A4-prs}eets and will focus on completing a number of i nificant ublic ro ram P pfeN,iE)t1S --A f the The work � i r�n�l-ads— program p g access improvements includiny,the new trail at Pulizas Ridge seismic upgrades at the Piechetti WwinM and year three of the El Corte de Madera Creek Watershed Protection Program. Key planning efforts will be directed toward ' completing the master ratin t he Driscoll Ranches plan for Sierra Azul/Bear Creek Redwoods,-ate- property into the La Honda Creek Open Spaee Pfeservemaster�lan and initiating_the Thornewood Open Space Preserve Use and Management planning process. s-and Staff Resources Planning Manager [temporarily filled by Senior Planner] '' ,. 49ed n , "'`�"'"' Senior Planner(1) Planning/Page I Open Space Planner II (2) Resource Planner(1) Open Space Planner I (2) Planning Technician(2) Administrative Assistant (1) GIS Intern (1/2) 2006-5-20076 Planning and Geographic Information Objective To formulate plans, policies and procedures for the management and development of open space preserves. Facilitate resource inventories and other scientific study of the District's lands. In conjunction with the Resource Management Specialist, prepare environmental restoration, habitat enhancement and resource management plans. Develop and maintain Geographic Information System (GIS) data sets necessary to support projects throughout the District. Key Pro'ei cts 1. Coastside Protection Program—Work with Board and stakeholders to amend elements of the District's Basic Policies in accordance with the Service Plan conditions of approval. Begin scoping the update of the-District-wide Master Plan and Regional Open Space Study update. Work with Begin development ef agricultural community representatives to complete rg azing_develep policies updated infer-mation fef4e- Dist iet's website. Continue to work NN4th the eoastal [.Website moved to other projects.l 2. Master Plans— Work with stakeholders, Board and staff to e-empleteprepare 25- y.gar master plans for the two planning areas. Continue to seek grant funding fe rhoseffei4. Work with the Public Affairs Department on community outreach and media relations. Address management and operational issues with the Operations Department. • La Honda Creek Open Space Preserve Incorporate Driscoll Ranches into the planning process complete a comprehensive resource inventory, and identify opportunities and constraints. Complete master plan in FY07-08. • Sierra Azul/Bear Creek Redwoods Open Space Preserves. Work with the Real Property Department to identify properties that provide for potential staging areas and staff facilities. Incorporate annexation of the south area District lands into the planning process. Complete master plan and annexation in FY07-08. Plannin age 2 3. Resource Management Strategic Plan—Work with the Operations Department to implement the fourth year of the Plan: • Continue preparing or updating other resource management policies • Complete or update resource maps incorporating data collected with the vegetation study, road and trail assessment, and master plan inventories. • Continue updating geographic information for resource management projects including mapping non-native invasive plant populations, Sudden Oak Death occurrences, and feral pig rooting areas. • Work with co g p consultants and the Resource Management Specialist on a r in problems and recurring basis to identify emerging resource g p Prioritize opportunities to resolve resource issues District-wide. �4.Regional Resource Inventory—Continue on-going studies and data collection to complete a District-wide resource inventory that supports Resource Management and Planning activities. Staff anticipates that this project will continue annually. • District-wide road and trail inventory and assessment. Focus work in the San Francisquito Creek Watershed (which includes Teague Hill, Thornewood, Windy Hill Coal Creek and Los Trancos Open Space Preserves). • District-wide vegetation classification. Complete the final phase of the project �, n mplete a aby preparing a detailed vegetation classification of the upper San Francisguito Creek watershed.Pur-isima Creek, Mills GThofneweed, and Teague Hill Open Spaee . i �Distfiet wide fead and trail inventefy and assessment. Foeus work in the Peseader-O Gfeek and San Gregefie Creek Watefsheds. Seek grant funding for- implementation of _Completed) • Special-status species surveys and habitat management planning. Assess habitat for marbled murreiets; steelhead trout and coho salmon; and listed amphibians and reptiles,• and prepare habitat management recommendations Complete study on Alpine Read prepefties of Skyline Ridge Open Spaee and habitat leeations inte .[Moved to eOther Projects and Activities) labef �Deferred pending Resource Man ement Program Growth Planl 5. Water Quality Monitoring and Fisheries Assessment—Continue water quality monitoring associated with the El Corte de Madera Creek Watershed Protection Program. Pursue grant funding to begin a fisheries assessment of Preserves in the San Gregorio Creek watershed. Planning Page 3 i 4.-6.—Thornewood Open Space Preserve Use and Management Planning- Prepare resource assessment to support comprehensive Use and Management planning effort. Key issues include bridge design at Dennis Martin Road, watershed protection, parking options, and Schilling Lake restoration options. -5-.7.Alpine Road Area of Skyline Ridge Open Space Preserve Use and Management Use and Management Amendment Plan -Incorporate the results of the grazing study, road and trail assessment and herpetological studies into a grazing-based Resource Management Plan. te detefmine e and managemen of the area, ineluding publie aeeess via-a tFail. en-fl-neetion from Skyline Ridge to PeAela +,--+.e Pafk. Coordinate with Real Property, Operations, and representatives from the agricultural community to prepare an RFP and select a grazing tenant. Identify opportunities and constraints for public access. 8. Resource Agency Permit Streamlining- Continue working with appropriate agencies to refine and streamline the environmental review and permitting process for District projects. Begin preparing a Memorandum of Agreement with the California Department of Fish & Game for routine maintenance and drainage facility improvements. Cross-train representatives from the Operations Department in preparing and obtaining permits for maintenance projects and small improvements that are not part of the Capital Improvement Program. 9. Road and Trail Design Improvements—Identify partnership opportunities and seek grant funding for implementation of priority road and trail improvements in the Pescadero and San Gregorio Creek Watersheds. Seek grant funding to plan and design repairs along Old Page Mill Road to provide public access between Skyline Ridge and Portola State Park. Other Projects and Activities I. GIS Development-Continue to integrate special-status species locations and other resource information into GIS database... Utilize GIS modeling capabilities to prioritize locations for SOD-resistant tree studies. Utilize Google Earth and ArcScene to increase public understanding of District Preserves and potential property purchases. Prepare GIS mapping standards for use by field staff and consultants. -k2.WEP Implementation-Continue efforts to integrate workplace enhancement methods into the daily activities of the Planning Department. Emphasize communication with field staff through Department liaison meetings and increased use of interdepartmental project teams. 3. Land Purchase Support-Provide Planning support on key land purchase projects as requested, including property pfe-aequi4tion-fiekl-Audies,-site assessments, interim use recommendations, and CEQA review. Incorporate updated-land purchasesaequisition and site dedication information into the District's GIS. Plannin Page 4 4. Land Protection Support- Provide Planning support to determine remediation and restoration of land and resources damaged through encroachments. 4--Work with the Public Affairs Department to support ee host the 2005 "Not So Annual" eenfefenee in Spfing—, 2405-a*dkey events including the Special Parks District Forum in Spring, 2006. Assist in the design of interpretive programs at the Red Barn and Daniels Nature Center/Alpine Pond. Participate in the District Web Team and post all department related items to the web-site in compliance with the Webmaster protocols. 5. Participate in the integrated database project, as necessary to complete this Distrtict- wide project. 5. 5. Aequisiti Land Purchase and Planning Processes-Continue working with the Legal Services Pregfaffl and Real Property Department to pursue global solutions to streamline the aequisitie land purchase and planning processes. Update the Use and Management Planning process, and work with Counties to streamline the land purchase process. Memefandufn of AgFeement with Santa Clara County to ide aequisitions that are exempt ftofn the fequirements of the Subdivision Map Art, and Memofanduffi of Agfeement with San N4a4ee Count), elar-r-ing the eensisteney 9 aequisitions with County planning req*ifenw*t*-. Envifenmental Review and Pefmitting Pr-eeesses Continue wer-king with app-e and str-eafnime the en-i—n— ageneies to fefin review an District projeets. Begin pfepar-ing a Memer-andufn of Under-stmding with Califemia PepaAment of Fish & Game fef foutine maintenanee and drainage faraility rovements. Gfess train fepfesentatives ffem the Operations Depaftment in wing and obtaining Pe its for main wts and small impr-ovem that are not paft of the Capital impfevement Pfogr-affl.-I'Moved to KeyProject_#71 6. 7-.—Standard Details and Specifications- Work with the Operations Department to complete the second phase of a handbook of technical standards and Best Management Practices (BMPs) for construction, repair, and maintenance of roads, trails, and other improvements. 7. 8--Permits to Enter-Review alterations to District land or installation of facilities proposed by other agencies or private parties in conjunction with Real Property Department. Develop permit conditions to ensure protection, preservation, or restoration of the affected lands. Work with Operations to monitor activities to ensure compliance with conditions. 8. 97—Stevens Creek Shoreline Nature Study Area Remediation and Restoration- Continuew Workg with t�Legal Services Pfegfam4to represent the District's interest in the U.S. Navy's proposed toxic cleanup of Moffett Air Field Site 25 to a standard permitting restoration of the District's property to tidal wetlands. 9. Mills Creek/ Miramontes Ridge Public Access Plan-Coordinate with Public Affairs and Operations Departments to implement Docent-led access to Miramontes Ride. Planning(Page 5 Prepare resource inventory of property to support future comprehensive Use and Management Plan for Mills Creek Open Space Preserve. 10. Regional Trail Connections—Prepare plans for Board review and approval to establish a trail connection between Los Trancos Open Space Preserve and Palo Alto's Foothills Park. Identify a trail connection between St. Joseph's Hill and Sierra Azul. 11. 4-O—. Outside Project Review— Review agendas and minutes of Cities, Counties-, Special Districts, and other-and Open Spaee/Par-ks agencies. Comment on site- specific projects within close proximity to, or that affects District lands. Review other agencies' policies and regional planning efforts, and comment as necessary to ensure regional coordination and implementation of the District's mission. 0 Stanford Trail Plan Implementation 0 Mid-Coast Local Coastal Program Update 0 San Francisquito Creek Joint Powers Authority Activities • Peninsula Highway Corridor Study • South Bay Salt Pond Restoration (Former Cargill lands) XA 230KV Tfansmiss_ L;Coeley Landing Plan 0 TMDL Process for San Gregorio Creek, Pescadero, Guadalupe Creek and San Francisquito Creek Watersheds 0 San Jose Water Company Timber Harvest Plan 0 Huddart/Wunderlich Master Plan 0 Juan Bautista de Anza National Historic Trail San juan Batista National Trail 10. 44=Unanticipated Projects—Provide research and planning for unanticipated projects that may arise due to new land aeqttis4ionRqEchases, resource agency actions, regional planning efforts, and other activities. 11. 4,1—. Guadalupe Watershed—Gonti*ut—, wWorking with the—Legal Services Pfogran+-on the completion oft Watershed NRDA process and4eand establish predator control program at Stevens Cfeek Natur-e Study feaRavenswood. Continue pa_pLarticipatgLnge in the TMDL process and mercury remediation. 12. 4-3.-;-Continue working with the Real Property Department to implement the aequisitie land purchase database linking the historic and current Assessor's Parcel Numbers in Santa Clara, San Mateo and Santa Cruz Counties with the GIS database. gill 14. Pfepafe nomination for- to f6eilitate obtaining futufe gfant funding44 building maintenanee, [Deferred pending Master Plan completion] Plannin Page 6 j 15. Pfepafe Use and Management Plan Amendments te designate use of tr-ails the4 afe euffently open en an intefim ,[Completed) 2005-2006 Public Access Improvements and Staff Facilities Objectives To emphasize preservation and enhancement of resources in Use and Management Plans and in the design of public access improvements. To give the highest priority to resource protection projects and construct projects funded by grants. Public Access Improvements 1. El Corte de Madera Creek Watershed Protection Program -Complete planning and design for third-year projects, secure the , seeufe the necessary permits and initiate construction. , meni-tering. Staff anticipates this project will continue through fiscal year 2007-2008, and possibly beyond, with Board approval. Year-three projects: • Realign Giant Salamander Trail and construct new bridge crossing • Construct three trail bridges on El Corte de Madera Creek Trail and secure permits to convert trail from road-width to single-track trail width • Involve user groups to realign Leaf Trail and other priority trail segments • Continue water duality monitoring to identify and measure sediment movement through Preserve 2. Pulgas Ridge Staging Area and Trails" - Complete construction of the new "Dusky-Footed Woodrat Trail" and bridge. Work with Public Affairs to hold a dedication ceremony. 3.Mlind�-":" Impr-e-vements Apply fef building permits ffem the Town of Pe install feneing around pon�. Begin r-e studying feasibility of altefnate aligonwffts-fef Spr-ing Ridge Trail [Deferred pending completion of road and trail assessment) 4.3.Piechetti Ranch Winery Building*A- Complete seismic upgrade and access improvements to the winery building. 4. El Corte de Madera Creek Staging Area* - Complete Use and Management Amendment planning process and prepare plans and specifications for the staging area and Bay Area Ridge Trail segment. Secure permits and Ppursue grant funding for construction. 5. Pulgas Ridge Soil Investigation-Complete subsurface investigation of potential soil/groundwater contamination. Work with San Mateo County Environmental Health Department to prepare and implement a remediation plan. i Plannin Page 7 i 6. Driscoll Ranch Remediation—Complete site characterization to define more precisely the extent of contamination. Coordinate with resource agencies to determine necessary remediation activities and prepare plan and associated CEQA documentation. 7. Fremont Older Staging Area— Work with Real Property to prepare plan for relocation of staging area as part of a land exchange agreement and legal settlement. �8 El Sereno Permit Lot—Prepare plan for Board review and approval for a six-car permit staging area at the end of Overlook Road. and subsequent Beafd appfaval, begin analysis and plans fe !Hts 0 replaeement of the lower- . [Deferred pending completion of Master Plan] 8.Miseellaneous Repair, Restoration and Other Projects • Long Ridge Road Repairs—Determine need for vehicle access along School and Ward Roads. Pending fitfthef seeping,fRequest engineering proposals to begin preparing plans and specifications to replace drainage structures and upgrade road segments along School and Ward Roads. • Fremont Older Road Repairs—Prepare plans, specs and permit applications for plans and speeifleations for-repairs to drainage structure along Regnart Road. • Russian Ridge Road Repairs— Request engineeringL _proposals to begin preparing_plans and specifications to replace drainage structures and upgrade Rapley Ranch Road. • Sierra Azul Roadway Repairs—Install guardrails along portions of Loma Prieta Road to prevent off-road vehicle damage. IlSiefraAzu! Demolish stfuetur-es on the former-Beason pr-epei4y and restore site to natufal TCompletedE112wisifna Creek Redwoods Staging Ar-ea Underground power-lines so that the ea ean be us-ed as a helieepter landing site for-publie emerge se evider-s. [Completed] that are a pfoved by the [On-going activity] Replace trai lhead signs with the new s1:Trailhead Signs - . Rep g and improved prototype in conjunction with improvement projects at Pulgas Ridge and � Affairs Department to h Public A I icchett� Ranch Open Space Preserves. Work with the p incorporate GIS data in the District maps and brochures, including spot elevations at key locations, in conjunction with the new trailhead signs. Update displays in thexnew trailhead signboards with improved graphics. i Plannin Page 8 Staff Facilities l.La Honda Creeli Open Spnee Presen,e Raneh House Pending of the- La Honda Greek Master- Plan, and subsequent Beafd appfeval, begin preparing plans and speeifleations to feplaee the faneh house with a possible "sustainable"building to opportunities-.LDeferred pending completion of Master Plan] Skyline Field Office— Repair and relocate the HVAC for the office building and install an electrical back-up system.T. Support Operations in preparation of a long-range strategic plan for the field offices to meet staff, equipment, and storage needs. Replace and relocate the Skyline Field Office HVAC system. l Admin Office Improvements and Build-out—Retain architect in preparation of a plan for office build-out improvements and landscaping; determine feasibility and economic benefit of adding solar panels. I j *Denotes grant funded project, i Planning/Page 9 2006-2007 Planning Exhibit No. Project Description Preserve 2005-06 Status 2006-07 Tasks PLANNING AND GEOGRAPHIC INFORMATION M 1 San Mateo County General In Progress. Began development of Continue Development of Board Coastside Protection Good Neighbor Policy. Held four Policies to implement the Coastside Program public meetings to solicit public input. Protection Program including amendments to the Basic Policy. 2 Sierra Azul & Bear Sierra Azul In Progress. Held first public Work with Board, staff and Creek Redwoods & Bear workshop in April and second public stakeholders towards completing Master Plan Creek workshop in November. Led public the master plan; prepare for and Redwoods tours through Bear Creek Redwoods hold Plan Alternatives and Draft and Sierra Azul. Facilitated focus Plan workshops and Plan Adoption group meetings. Organized Hearing. Begin annexation of the informational booth at local farmer's south area into the planning market. I - process. Seek grant funding. 3 La Honda Creek La Honda In Progress. Completed Resource Work with Board, Staff and Master Plan Creek inventory and CEQA review for stakeholders to proceed with Driscoll acquisition. Held two public master plan development; prepare workshops and stakeholder for and hold a Challenges and interviews Opportunities and Plan Alternatives Workshop. Seek grant funding. 4 Resource District-wide In Progress. Implemented Year 3 of Implement the fourth year of the Management Strategic the Strategic Plan. Developed water Strategic Plan Continue resource Plan resources policy, initiated management policy development development of grazing policy, and amendments. mapped District-wide data on vegetation, non-native invasives, SODS, and sensitive habitats. 5 Regional Resource District-wide Completed vegetation classification Complete vegetation classification Inventory for Purisima Creek and Mills Creek for Thornewood and Teague Hill OSPs. Completed road and trail OSPs. Complete road &trail inventory in Pescadero Creek and inventory in San Francisquito Creek San Gregorio Creek Watersheds. Watershed. Complete District-wide Completed herpetological study for herpetological and marbled Alpine road Properties (Big Dipper, murrelet study. Prepare RFP for Silva);entered into contract for steelhead trout and coho salmon District-wide herpetological study. habitat study. Identify interagency Released RFP for marbled murrelet partnerships. study. 6 Water Quality District-wide In Progress. Provided staff training Continue water quality monitoring Monitoring and and conducted water quality at ECdM and La Honda. Pursue Fisheries Assessment monitoring at ECdlM and La Honda grant funding to begin fisheries Creek assessment in San Gregorio Creek Watershed. 7. Alpine Road Area of Skyline In Progress. Completed rangeland Initiate use and management Skyline Ridge Open Ridge assessment, herpetological study, planning process; develop grazing Space Preserve Use and road &trail inventory to guide plan and identify grazing tenant. and Management Plan use and management planning Identify grant opportunities. process. 8 National Register La Honda Deferred. Pursue listing Red Barn Defer listing of Red Barn on the Nomination for Red Creek on the National Register of Historic National Register of Historic Places Barn Places to coincide with implementation of La Honda Creek Master Plan. Page 1 February 2,2006 2006-2007 Planning Exhibit No. Project Description Preserve 2005-06 Status 2006-07 Tasks 9 Stevens Creek Stevens In Progress. Continue representing Continue representing the District's Shoreline Nature Creek the District's interest in the US Navy's interest in the US Navy's proposed Study Area Shoreline proposed toxic cleanup of Moffett toxic cleanup of Moffett Airfield Site Remediation and Nature Airfield Site 25 to a standard 25 to a standard permitting Restoration Study area permitting restoration of the District's restoration of the District's property property to tidal wetlands. to tidal wetlands. 10 District Resource District-wide Deferred. Develop a natural Revisit following Board discussions Research Program resources research program that about Resource Management facilitates use of District lands as an Program policies and priorities outdoor laboratory. PUBLIC ACCESS IMPROVEMENTS STAGING AREAS 11 Staging area and Pulgas Completed construction of staging Complete construction of'Dusky- Trails (Parking Lot, Ridge area and Sagebrush Trail. Obtained Footed Woodrat Trail and Restroom, and necessary permits, awarded installation of trail bridges. Demolition of Sewer construction contract, and began Plant). construction for Dusky-Footed Woodrat Trail. Obtained permits for new trail bridges. 12 Staging Area and Bay El Corte de In Progress. Initiated U&M process. Complete U&M process, plans and Area Ridge Trail Madera Prepared preliminary plans and specifications. Secure grant Segment Creek specifications Pursued grant funding funding and permits for for construction construction of staging area and new trail. 13. Emergency Helicopter- Purisima In Progress. County permits Landing Site Creek obtained. Working with PG&E to Redwoods underground power lines so that staging area can be used as a helicopter-landing site for public emergency service providers. Expect to be comp eted by march 2006. TRAILS & ROADS 14 Windy Hill Windy Hill Deferred. Windy Hill projects Initiate preserve-wide road and trail Improvements deferred pending preserve-wide road inventory prior to Use and and trail inventory and subsequent Management Planning Process. Use and Management Plan review 15 El Corte de Madera El Corte de In Progress. Completed Crossover Secure permits for construction of Creek Watershed Madera Trail realignment, upgrades to four trail bridges. Work with Protection Program Creek Gordon Mill and Timberview Trails, Operations to upgrade priority and secondary erosion control work. roads and trails. Complete Giant Prepared construction plans, County Salamander Trail realignment. permit applications for four trail (Work will continue through FY bridges. Researched potential grant 2007-2008). funding sources (Work will continue through FY 2007-2008). 16 Thornewood Use and Thomewood Held Woodside Community Conduct resource inventory and Managment Plan Workshop regarding status of Dennis preliminary site planning to address Martin Road water quality, bridge replacement, _parking options/ 17 School Road Repairs Long Ridge Deferred. Prepare plans and Initiate engineering and design to specifications; submit permit prepare permit applications for road applications to replace key drainage and drainage improvements. structures and road segments. I Page 2 February 2,2006 2006-2007 Planning Exhibit No. Project Description Preserve 2005-06 Status 2006-07 Tasks 18 Regnart Road Repairs Fremont In Progress. Obtained cost estimate Pending further scoping, begin Older for engineered plans &specifications preparing plans&specifications for for repairs to drainage structure. repairs to drainage structure. PUBLIC ACCESS IMPROVEMENTS STRUCTURES 19 Picchetti Ranch Picchetti In Progress. Prepared bid package Complete construction of seismic Winery Building Ranch and awarded construction contract. upgrade and access improvements Applied for building permit from Santa to the winery building. Clara County. Expect to begin construction of seismic upgrade and access improvements in February 20 Demolition and Site Sierra Azul Completed. Demolished structures Restoration on for on the former Benson property. Benson Property 21 La Honda Creek La Honda Deferred. Pending outcome of Initiate project as part of the Master Bridge Creek Master Plan and Board approval, Plan. begin analysis and plans for improvements or replacement of the I lower bridge. 22 Trailhead Signboards General Completed design work for trailhead Replace trailhead signboards in signboard contents. Purchased new conjunction with improvement trailhead signs for Pulgas Ridge & projects at Pulgas Ridge and Picchetti Ranch. Picchetti Ranch. Update displays with improved graphics in new trailhead signboards. ENVIRONMENTAL 23 Pulgas Ridge Soil Pulgas in Progress. Complete subsurface FW ith San Mateo County Investigation Ridge investigation of potential Environmental Health to prepare soil/groundwater contamination and implement a remediation plan. STAFF FACILITY • - ! STRUCTURES 24 La Honda Creek La Honda Deferred. Pending outcome of Defer project until Master Plan is Ranch House Creek Master Plan and Board approval, completed. begin preparing plans and specifications to replace the ranch house, possibly with a sustainable building. 25 Skyline field Office Skyline Deferred. HVAC repairs deferred Initiate District-wide facilities Repairs Ridge based on unanticipated high cost. assessment to identify and prioritize needed improvements. Complete HVAC repairs. 26 Administrative Office Completed. Repaired roof drainage. Retain architect to prepare plan to Roof Repairs expand office into tenant space. Identify feasibility and economic benefit of solar power. Page 3 February 2,2006 2006-2007 Planning Exhibit No. Project Description Preserve 2005-06 Status 2006-07 Tasks ONGOING PLANNING WORK 1 Outside Project& District-wide Assignments made to appropriate Assignments made to appropriate Policy Review Planning staff Planning staff. 2 Permits to Enter District-wide Negotiated and prepared conditions Negotiate and prepare conditions of of approval for USDA Wildlife Service approval, and monitor permitted Predator Management and San activities for compliance. Francisco Estuary Invasive Spartina Project at Ravenswood OSP, and monitored Kabcenell Construction at Windy Hill OSP. 3 Geographic District-wide Maintained geographic information Continue development of GIS and Information System databases, produced maps and GPS in support of Acquisition, graphics exhibits for Board Operations, Planning and Resource presentations, utilized GIS to prepare Management activities. redistricting maps. Provided GPS training to field staff mapping feral pig rooting areas. 4 Wall Maps District-wide Initiated work on the land holdings Completed. database needed to update wall maps. 5 Patrol Map Books District-wide Received updated road and trail Completed information from field staff 6 Policy Formation District-wide Amend the planning process to emphasize resource planning and management; include policies for review and disposition of structures. 7 Standard Details and District-wide Researched technical standards and Prepare second phase of handbook Specifications best management practices for of technical standards for construction, repair and maintenance construction, repair and of roads, trails and other maintenance of roads, trails and improvements other im2rovements. 8 Update Brochure Maps District-wide Worked with Public Affairs Work with Public Affairs Department to prepare updated maps Department to prepare updated for brochures in conjunction with maps for brochures in conjunction trailhead sign replacement program with trailhead sign replacement program. 9 Preserve Signs District-wide Developed improved graphics layout Provide new signage design as for trailhead signboards. needed. Oversee fabrication of signs District-wide. Install new trailhead signs at Pulgas Ridge and Picchetti Ranch Open Space Preserves. Page 4 February 2,2006 2006-2007 Planning Exhibit OPERATIONS DEPARTMENT Programs A. Field Operations B. Resource Management To Implement the BASIC POLICY OBJECTIVE: The District follows management policies that ensure proper care of the land, that provide public access appropriate to the nature of the land, and that are consistent with ecological values and public safety. General Department Emphasis for 20065-20076 Continue to provide responsible stewardship of all District lands by furnishing those public safety, maintenance, construction, and expanded resource management activities necessary to protect and enhance the natural resources and ensure safe and appropriate use of District lands. Implementa4ion e Board-adopted Resource Management Policies, Trail-Use Policies and Guidelines, and implementation ef the Field Operations Manua!vAll eefftintie to be the p t;qeus of the Opefations Depaftment. focus on enhancing field staff safety. Staff Resources Operations Manager Area Superintendents (2) Support Services Supervisor Management Analyst Resource Management Specialist Resource Specialist I Supervising Rangers (4) Maintenance/Construction Supervisors (2) Maintenance/Resource Supervisors(2) Administrative Assistant Rangers (��l 7)* Equipment Mechanic-Operators (2�3)* Lead Open Space Technicians (4) Open Space Technicians (11) Farm Maintenance Worker 8,500 Seasonal Open Space Technician hours (Additienal 1,000 houf 3,500 Seasonal OST hours for resource management (Additional 1,000 hours) 4-,4fJ0j,Q0 hours for Resource Management Intern (Additional 700 hauFs)C- 4_00 hrs) *One new EMO position in 2006/2007 Two new fanger-positions budgeted for-final 3 fnenths of fiseal yeaf only New Temporary clerical support for field offices +2,000 hrs. Page 1 of 90perations/pagel 20065-20076 i Field Operations Program Key Projects 1.12revide orientation and tr-aining to staff on the use of the eempleted Ranger-Operations Manual. Begin use of the Manual as a tee! for-routine operational . Expect completion by the end of•200512006 fiscal year. 2.1.Implementation of Phase 1I-III of the El Corte de Madera Creek Watershed Protection Plan - Assist the Planning Department in implementation of the second-third phase of the El Corte de Madera Creek Watershed Protection Plan, as approved by the Board. . Completed 4 2.lmplement improvements recommended b�the Hife-a-radio consultant after-to evaluate evaluation of the current radio system, and to pr-evide needed including needs for coastal area coverage. Review the potential for acquiring new radio frequencies for District use. 3 Ensure field staff assist in implementation of resource management projects as identified in the Resource Management Plan including, but not limited to: slender false brome removal sudden oak death response pig responses, and invasive plant removal. -54.B Com2lete the eke outline for the Maintenance Operations Manual and write the Manual. Fr.5.Work with the onsultant to develop the second phase of the a-land management cost and effectiveness evaluation system, focused on operational issues, which includes elements such as mapping of enforcement contacts and incidents and analysis of effectiveness and workload. Other Projects and Activities I. Public Safety Services a. Monitor public use and land use regulation compliance. Assist in the education of the visiting public on proper use of District preserves. b. Enforce District land use regulations by providing active ranger patrol and after-hours call-out response. c. Respond to accidents and other emergencies occurring on District lands. Page Operations/page2 d. Respond to fires on District lands, and adjacent lands when District property is threatened, or where specified by written agreements. e Identify and mitigate potential hazards on Open Space preserves to enhance public safety. f. Monitor special events, use permits, and resource protection related impacts on District lands. g. Conduct focused ranger patrol to address undesignated trail construction and use at Sierra Azul and El Corte de Madera Creek Open Space Preserves. h. Assist the Land Protection Specialist with identification and mitigation of encroachments to District preserves. i. Work with Santa Clara County Fire and other fire agencies to host a controlled bum on District lands, as part of the Joint Fire Academy and/or routine fire agency training, to provide training opportunities for District staff and staff from other local fire agencies. j. Implement a phasedthe second phase of the program to-which allows patrol staff to carry and utilize emergency medical oxygen by purchasing necessM equipment to complete outfitting all of the District patrol vehicles with oxygen equipment. L)eveiep pfeteeels eensistent with Santa Clam and San Matee Count), EMS Authority guidelines t;ar-the use of oxygen. k. Continue to utilize Reseafeh methods and technology f4-to monitoring-_of-_parking lots and remote sites to detect criminal activity. Assess results and update protocols as necessary. 1. Work with the Legal Department to clarify the issue of the extent of District Peace Officers' jurisdiction. I.IVork-, ;A,ith PG&E to undefgr-eund the ever-head power lines at Pur-isiffia Cfeek Redwoods Open Spaee Presen,e to impr-eve safety at a designated emer-geney helieepter landing zone. Resear-eh grmt possibilities for- ftlading of this pr-ojeet. 17-e ,.,pect completion by the end of 200512006fiscal year. 2. Land and Facilities Management a. Work with the Real Property and Planning Departments to secure newly qeqjjjr purchased properties and to incorporate them into the regular patrol and maintenance schedules. a-.b.Maintain lands in an environmentally sensitive manner, utilizing resource management practices. Vic.Maintain buildings, vehicles, and equipment to maximize utility and longevity. e-A.Provide supervision and assistance to volunteer projects. &.e.Assist in the repair and maintenance of structures that are a part of the District Page-1 Operations/page3 employee residency program. t-f. Participate with the Planning Department in the development of Use and Management Plan recommendations. 3. Management and Administration III a. Provide enhanced public safety training for sworn and non-sworn staff to Promote staff safety when they encounter illicit activities on District lands. a7b.Continue the liaison efforts with local police, fire, municipal court, and other public jurisdictions. Continue to work with other agencies to develop Memoranda of Understanding, where appropriate and feasible. c. Work with a database consultant to improve the reporting abilities of the current citations and incidents database to streamline the monthly and yearly reporting systems and to update the current incident report forms to allow completion of the forms on the computer, and lay the foundation for having the information seamlessly integrate into the existing database structure. 4A.Use established purchasing practices to purchase vehicles and equipment for the best price. tee.Coordinate occupational health and safety program for field operations. d-.f.Coordinate the Operations Department's participation in the planning process to develop the Sierra Azul/Bear Creek Redwoods and La Honda Master Plans. e4mplement the proeedufes and tfaining mmival fef new rangers-. f-g Continue to utilize Influencing Skills and to integrate workplace enhancement methods into the daily activities of the Operations Department. h. Coordinate with Planning Department to provide trainingDevelep impf-eved expe for various Operations Department's positions in the use of GIS and/or GPS software and technology to provide better information gathering and presentation skills. i. Provide assistance and support to the Public Affairs Department as a participant in the District's Web Team. Post appropriate department-related materials to the web in compliance with the Webmaster protocols. j Provide assistance and support to the Public Affairs Department to complete the integrated database project. k. Work with a medical doctor to evaluate District medical protocols and response levels to ensure that District protocols meet the standards for the three counties in which District staff work and that the service provided is appropriate for the public's needs. Page-1 of 40perations/pM,,e4 i h . 4. Miscellaneous a. Support the goals of the Public Affairs Department by providing staff for special events and other projects, as time permits. P J b. Participate in the development of Trail Use Policies and Guidelines. c. Work with the Planning Department on a joint committee to develop Maintenance Standard Guidelines. d. Continue to ensure clear and open communications with the Real Property Department through designated staff. e.Wor-k with the Publie Affairs Depai4fneat and Menwr-ey Peninsula Regional Open Spaee Distfiet to ee host the 2005 "Not So Annual" eenfer-enee in Spring 2005. Vie. Work with the Public Affairs Department and East Bay Regional Park District to assist in ....'.,, nin,4 r host the 2006 Special Districts' Forum. f Develop policies and procedures to allow geo-caching on District lands in a manner which will be environmentally sensitive. Assist the Public Affairs Department in developing�elop a proposal for a Geo-Cache program involving volunteers. Page-l-of 40perationslpag-e5 20056-20067 Resource Management Program Objective Inventory and analyze the state of District natural resources, including the natural resources of specific preserves to identify needs and priorities. Address immediate and critical resource management issues utilizing District staff, volunteers, contractors and consultants to maximize the District's responsiveness. Develop procedures and implement the Resource Management Strategic Plan to address the resource management needs of District land. Maintain regular contact and work with other agencies, local authorities, researchers and specialists in the field to restore or manage the District's natural resources. Key Projects 1. Resource Management Strategic Plan - Work with the Planning Department to Implement Third Fourth Year of the Resource Management Strategic Plan: a7 Upda4e list of eurfent rester-ation afeas; pfeteet rare plants affeeted by tMil maintenanee and use. Routine work which will not be separately listed in current or future work plans. b-.a. Continue next phase of eucalyptus, acacia and broom removal at Mills Creek; and continue implementation of the Pulgas Ridge Open Space Preserve Habitat Restoration Plan by removing additional area of eucalyptus, and controlling broom and other invasive plants. Notify interested parties and the Board before any large eucalyptus trees are removed at Pulgas Ridge. gib. Design and begin installation of erosion protection measures in drainages of the Christmas tree farm at Skyline Ridge Preserve that are no longer part of the farm lease area. d-. Map leeation and eendition E)f yellew starffiistle on Distriet pr-esen,es, and r-eeommend appfepriate eontr-el methods (espeeially fust and mewing) in meer-danee with integfated Pest Management pfaefiees. Mapping Completed-Additional work to be incorporated into future work plans due to revised priorities for this year. e7 Wofk with the Planning Depaftment develop fead gr-ading pfaetiees that d--- not adversely affeet natural feseumes. To be incorporated into future work plans due to revised priorities for this year. f-. Hir-e a eonsuitant to evaluate eufr-ent tfail bFushing pfaetiees and make feeemmenda4iens that would minifnize impaet to naWfal feseur-ees.-To be incorporated into future work plans due to revised priorities for this year Continue to work with the Planning Depaftment to develop a pf:eeess and- speeiPeations fef, Festefation planting, and for-eulveft r-emoval and feplaeefnent fe routine maintenanee.-To be incorporated into future work plans due to revised priorities forthis year C. Assist Planning_Department with implementation of second phase of pond, amphibian and rare reptile study. Page 1 of 40perations/pne6 d. Identify species on new properties in coordination with Planning Department. e-. Gelleet detailed ififer-mation an fedweed forest speeies. To be incorporated into ,future work plans in coordination with a./uture redwood forest symposium. f-. T-fain staff OR red lemeed ffee and anadr-oufneus fisheries meteetion. Staff trained on amphibians. Training on fisheries to be incorporated into./uture work plans when grants researched 2. Sudden Oak Death In accordance with the Board's direction (see repeq survey for potentially resistant trees. Identify and treat heritage trees with approved fungicide. Work with other agencies and organizations to establish a collaborative fund for Sudden Oak Death research relevant to land management issues. Continue monitoring Sudden Oak Death, map confirmed and suspected locations, implement precautionary actions, and educate District visitors about Sudden Oak Death. Participate in scientific symposiums and research. 3. Slender False Brome 22' cg In accordance with the Board's direction (see Feport R 05 omplete the followi!I tasks: a. With the assistance of an integrated pest control consultant, investigate other methods for control; treat brome several times per year, and develop and implement monitoring program. b. Work with the Legal and Real Property Departments to develop a public outreach campaign, secure rights-of-entry, and treat brome on neighboring properties. c. Pursue giant funding to assist adjacent landowners and agencies in mapping and controlling slender false brome on their lands. d. Pursue reclassification of slender false brome as noxious weed through California Department of Food and Agriculture. e. Control of False Slender- False Br-ome Map and remove all resprouts of slender false brome at Thornewood. La Honda and El Corte de Madera Open Space Preserve: Page 1 of 40perations/pag,0 4. Grazing Plan Work with Assist the Planning and Real Property Departments in the phase implemeatat-iofito implement-of- a grazing inf astfuetur-e plan at the Alpine Road area of the Skyline Ridge Open Space Preserve. This was previously listed under "Other Projects. " S. Research Resource Management Programs Based on Board's direction as the result of the Board's Resource s•Management Workshops; p Develop a Request for- implement the second phase of research on resource ro management rams at other land management agencies to g programs determine options for possible changes at District. This was previously listed under "Other Projects. " I Other Projects and Activities l. Resource inventory - Inventory and record observed flora, fauna, natural and geologic features, and biotic communities, and contribute information to the natural diversity database. Coordinate mapping and GIS database development with Planning Department staff. 2. Provide -Invasive Plant Tracking and Monitoring System- Work with the Planning Department to continue updating invasive plant information, and utilize this information to prioritize resource management efforts. Review invasive plant ou pr-epeAy California Department of T-fansp-ortation's highway right of ways. Moved from Key Projects. 3. Grassland Management Listed in prior years as a Key Project. i a. Control resprouts of Harding grass on north end of Russian Ridge Open Space Preserve. Fire-Pfatee iert: b. Continue different methods of yellow star thistle control and restoration of native grasses in front meadow at Rancho San Antonio Open Space Preserve. of invasive plants. To be incorporated into future work plans due to revised priorities for this year. d-c. Assist the Planning Department in the development of grassland management plans as part of the resource management policy review. festor-ation. To be incorporated into future work plans due to revised priorities for Page-1 of Operations�8 this year. 4_Wild Pig Population Control Program—Continue trapping program in the South Skyline Area and expand to the-Foothills area. Coordinate with local agencies as necessary. Determine if trapping program needs revisions. Moved from key projects. 2-. Seed iner-ease pr-egfafn Continue eelleetion of leeal native seed fef:use on Pistr-iet pfejee4s Incorporate seed increase program into a future work plan due to revised priorities for this year. In the meantime, use other appropriate sources of seed or erosion control methods. S. Wildlife surveys—Conduct annual surveys of bluebird nesting and fall deer herd and share information with regional groups. Track special wildlife sightings, especially mountain lions, and share information with surrounding land agencies. With Planning Department and consultant, limplement second phase ofdentif-marbled murrelet habitat surveys in the Skyline area. b. Continue to participate in regional resource groups 4ke-such as the Santa Cruz Mountains Biore Tonal Council, Califor nia Invasive Plant Council, it Weed Management Areas in both i San Mateo and Santa Clara Counties, California Oak Mortality Task Force, melee O—A Death greni-and other--?native-Pplant and wildlife 9organizations. 7. Work with and encourage local research institutions, such as Stanford Tom, San Francisco State, -awl-San Jose State Univeand other universities;to conduct scientific studies hstudies that would be beneficial to the District. i i Page-9-e€s}Operations/page 9 PUBLIC AFFAIRS DEPARTMENT Programs A. General PublicInformation and Outreach B. Legislative, Funding and Organizational Relations C. Community Programs To Implement the BASIC POLICY OBJECTIVE: I`he District educates and makes clearly visible to the public the purposes and actions of the District, and actively encourages public input and involvement in the District's decision-making process and other activities. General Department Emphasis for 20056-20067 Maximize the general public's awareness and understanding of, and involvement with the District, its goals, and its activities, employing a variety of means and methods to reach all communities served and other target audiences. Implement the top priorities of the District's legislative plan and protect the District's funding structure. Continue to offer a variety of community programs which enhance visitors' experiences, provide opportunities to educate, and involve people in the preservation, restoration and enjoyment of open space. Provide District materials and information to community members and public officials, to ensure full knowledge and understanding of the District, its programs and activities. Staff Resources (Regular, full-time positions, unless otherwise indicated) Public Affairs Manager Community Affairs Supervisor Public Affairs Specialist Volunteer Programs Coordinator Docent Programs Coordinator Administrative Assistant Ptiblie ^ffi' Community Programs Aide -5 Public Affairs/page 1 2005-2006 General Public Information and Outreach Objective To generate additional support among opinion leaders, key policyrnakers, and the general public for District acquisition, preservation, restoration, and interpretive/-education projects and programs, including coastal protection, by increasing the positive perception and awareness of the District's mission, objectives, accomplishments, programs, and effective management of public lands and financial resources. Key Projects � 1. (7oastside Pfeteetion Pfegfafn Outreach to the Coast—Develop new public information materials, and update the Coastside Protection Program section of the web site and the Open Space Views mailing list, as needed. Proactively distribute District materials and information to the San Mateo County coastside and current constituent communities to increase their knowledge and understanding of the District, its programs, and activities. Organize an event for the public on the coastside. 2. Community Outreach —Plan and implement activities and presentations to increase the District's outreach to and involvement with community groups. Participate in outreach events with emphasis on events held near current master plan project areas; promote.awareness of preserves other than Rancho San Antonio. Listen to community concerns and improve constituents' knowledge of the District. Make pr-esefiwiefls Host events and provide activities—such as the Pulgas staging area and trail dedication, and create activities to commemorate the 1906 earthquake. (fef4nstanee, talk to the Silieen Valle), Manufaetur-ing Gfoup abbetA the Distr-iet's Sseek out partnerships, and attend meetings with various groups and organizations, such as the Bay Area Open Space Council fer-example,-a-end C piqfiet peliey --A Geffifauflit-y Gouneil meeting to disetiss . eenstilment questions). Outreach opportunities and District presentations at community outreach events could involve managers, Board members, District staff,- -volunteers and docents. Assist the Planning Department in their master plan outreach efforts (Sierra Azul and La Honda). J Media— Enhance the District's reputation as a leader among open space districts locally and statewide. Proactively promote regular media coverage of District activities and accomplishments and quickly respond to media reports and inquiries. Build relationships with reporters.,.cGonduct editorial board visits and reporter briefings; place positive feature stories; and work to place editorials, where appropriates.- in order to focus attention on positive work the District is conducting, especially in resource management, Design and implement a spokesperson training; for District staff and the Board. -5 Public Affairs/pale 2 4. Good Neighbor Policy- Complete the public input process and development of Good Neighbor pPolici , and produce a Good Neighbor brochure based upon the amended policies. Design and provide public education follow-up activities after the process is complete. Formulate a plan to educate and provide information on the District's Good Neighbor Policy to constituents. 5. Special Park Districts Forum New Events Plan-Complete planning efforts and eopAuet the Not so Annual Confer-enee in paftnefship with Monterey Penifisul Regional pafk Distfiet, and arryout the 2006 Special Districts Forum in partnership with East Bay Regional Park District and all District departments.- 6. Web Site Management-Continue to use the District Web site as a two-way communication tool to reach out and communicate with the community and support the administration of the Docent and Volunteer programs. Improve usability of the site to be an effective outreach tool. Enhanee the the Web site ontinue to work with E-Nature to i refine and promote the by-��r�tringC e- unph'� . " if guides customizable to District preserves), thus providing a way - a ure wildlife ) p ent ( P g for the public to research information on flora and fauna within District Preservest. Develop enhane d maintenanee plan and posting . Work with other departments to ensure the Web site maintenance and revisions reflect current District messaging, provide consistency, and maintain functionality and aesthetic integrity. Work with contractor to update and maintain Web Web Web site pages. Lead I team. Work toward enabliny,communications with constituents via e-mail. (Providing"e natwe"wildlife guides is d endent upon the developing organization obtainin Other Projects and Activities l. Continue to promote the District's guidebook. Work with publisher to monitor and track sales of the trail guidebook. Evaluate a possible second printing. 2. Continue efforts to integrate the Workplace Enhancement Plan methods into the daily activities of the Public Affairs Department. efive 3. databases.lia and or-ganizational outfeaeWeemmimieatiefts. Continue to update all iedia, organizations, and govefmnent to an email distfibution .(Completed) ease system4. Continue to support the Planning Department in 1) raising public awareness of the Watershed Protection Program,and the proposed staging area and trail project at El Corte de Madera Creek Preserve of the l d Mal a Creek n e Trail r alp m ems=2) Provide media and other support, as needed, to support District efforts to obtain a full clean-up of toxins - Public Affairs/page 3 f i to tidal restoration standards at the Moffett/NASA property referred to by the Navy as "Site 25;" and 3) Continue to work with Planning staff to provide media and community outreach activities, such as docent-led hikes, resource management projects, and Web site updates. section in suppeA f the Sierra n.,aIA4ea G fee 5. I; in order to be-successfully build an image library, the Department must first determine the library's architecture and cost Evaluate strategies, determine Upon-de ng-an approach, and consider outside assistance in creatin e an implementation and maintenance plan. 6. how the fesults ean be used most CCompleted) 7. Assist the Planning and Operations Departments in educating the public regarding i appropriate preserve and trail use, and interacting with wildlife3a modifying and updatei g, publications to reflect policy or rule changes, as needed, and responding to associated public and media requests for information. S. Work with the Planning Department to create new site maps anoxes-for preserve brochures, and continue updating, producing, and distributing existing site maps, br ochures, and other collateral materials. Also work with the Planning Department to ' 1 for noteworthy po ints of including GPS coordinates determine the feasibility of i t, y p interest in the preserve brochures and adopt a phased approach to implementation. ' newsletter, Op en S ace Views—and evaluate 9. Produce the District's quarterly p p ex andin to six pages. a*d-Ceontinue to update its-the mailing list; continue mailing p g p � P in annual re to coastside residents. Publish the four issues per year, includ g p ort, _- 0067 Annual Report in the fall. District's 200�6 2 _ p 10. Conducts ecia he ies , the Pulgas Ridge Staging Area, and trail dedication and the celebration of other noteworthy events. 11. Evaluate i + ' + merehandising , D-draft a plan for District merchandising and potentially produce and sell District merchandise. 12. Create a t;artnal El Cefte en the eoastside area .(Completed) Revise the"Escape to Your Open Space" brochure and incorporate the new District boundary. Evaluate need for Equestrian Access Guidelines brochure; brochure could also be included in"Equestrian Packet" similar to the District's dog bike and easy access may packets. Public Affairs/page 4 � i _i i 13. Continue to provide staff support to District Committees such as the sign committee, policy review committee, and the "Fun" committee. 14. Develop afidContinue to saw attt up rsue a plan to estimate the number of visitors to representative District sites. Data will support media outreach and other uses. 15. Boulevafd-.LCompletion expected by end of fiscal year) 16. Continue to w-Work with Administration and other Departments to develop a process to integrate " List" with ^*' District databases. 17. hnsufe _,Completed) 18. Demonstrate care for the environment by using recycled materials and soy-based inks in materials distributed by the District whenever possible. 19 Develop a District Stile Guide in order to ensure consistent use of the Districts r visual identity. 20 Research cost of conducting representative poll of constituents' opinions on a variety of topics (importance of battling invasive weeds;protecting endangered species-, providing opportunities to recreate; resource management, etc.) 21. Be in reliminar planningfor the District's 351" annivers i Public Affairs/page 5 20056-20067 Legislative, Funding, and Organizational Relations Objective To carry out the high priority elements of the District's legislative plan and to inform other public agencies and private organizations about the District's activities and goals. Key Projects Saefamento based lobbyist to maintain and pfeteet the Distfiet's eurfent pef:eentage share of the loeal pr-opefty tax fiinding in light of the!.Pr-opffty Tax Funding Wer-k with the Distr-iet's legislative delegation and the tefms and eenditions of Proposition !A. 2,LState Legislation— Work with the District's legislative advocate and with legislators and their staff to sponsor and support the Board-approved Legislative Program. Seek coordination and support from other special districts. Distfiet Rangers to lands within the Distfiet's boundary er-v"thin Di Peaee move the bill thfaugh the legislatiN eoeper-ation;`II the Distfiet's h-. R-evi e AA1,,.State legislation and suppeft, oppose, or seek amendments to these bills that impaet the .,Moved to legislative program) 2 Classification of slender false brome—Provide support to those who seek to reclassify slender false brome as either a Category_A or B weed (from the current Q rating) in order to provide the legal and political tools necessary to control the grass and enlist participation of the San Mateo County Agriculture Commissioner and CDFA. -3-.3,Seek Regional Funding—a. Work with the Bay Area Open Space Council to gain permanent funding for the San Francisco Bay Area Program of the State Coastal Conservancy. R *� ^ nn a n n inn o �+ �_� Ggenerate new ideas and corresponding legislation and seek passage. Public Affairs/page 6 4. Seek Local Funding—a. Support the Santa Clara County Parks Charter on the June 2006 ballot; b. Support the San Mateo County Parks for the Future initiative to increase the local sales tax by 1/8Ih cent on a future ballot. 4Tederal Legislation - Work with members of Congress and State and local agency leaders to develop and implement a strategy to carry out the Board-Approved legislative program including to + a. Sseek Federal legislative assistance in securing funding for the clean-up of the former Almaden Air Force Station at Mt. Umunhum in the Sierra Azul Open Space Preserve, which is a"Formerly Used Defense Site," or FUDS. b.Follew up to ensure full funding of the stateside Land and �eflser-vatiefl Funds. e.seelk Fede---, .... . m.dissolving the Guadalupe4=i�. 4-.b.Review speeifte pieees of Fedefal legisla4ion and suppoA, oppose-,-ef-seek- amendments to those bills that impaet the Distfic+.JMoved to legislative program) Other Projects and Activities 1. Continually review and, working with legal counsel, analyze legislation, determine recommended District positions on bills, and take appropriate action, if any, on bills. 2. Work with legislators, legislative committees, state and federal administrators, other agencies, private organizations, and interested citizens to provide information and to lobby regarding state legislation and specific local issues. 3. Support federal, state, or local legislation that will benefit the District. 4. Provide support and services for specific District projects requiring legislative support, such as grant applications and regional and state awards. Obtain letters of support for grant applications, such as Habitat Conservation Fund and Wildlife Conservation Board grants. 5. Plan and conduct aV.1-P. tours of District preserves for Santa Clam Gount-y-elected officials and representatives as needed. 6. Maintain contact, and exchange information with other organizations and agencies. Cooperate on special projects with organizations such as the regional Bay Area Open Public Affairs/page 7 Space Council, and participate in special events, such as conferences and seminars, to keep District staff and the Board informed of current issues. 7. Continue to provide staff support to the Legislative,F4nanseFundin , and Public Affairs Committee, and work as needed to develop District positions on and involvement in statewide open space issues. I &:Provide a District presence in key legislative activities, meetings, and conferences in Sacramento, directly and/or with the District's legislative advocate. I 9 Work with the District's legislative delegation and the Sacramento-based lobbyist to maintain and protect the District's current ercentage share of the local property tax funding. l Public Affairs/pave 8 2006-5-20076 Community Programs Objective To engage and involve a diverse range of community members and District staff in meeting the community needs of enjoying and understanding open space, and supporting District staff in achieving the District's objectives by providing high quality, ecologically sensitive public programs that involve community members as volunteers, inspire stewardship of open space, and support the acquisition, preservation, and restoration objectives of the District. Key Projects 1. Expand Community Programs Vision Take the input gathered from Board III members and-,staff and the community to re-evaluate the fefffial ommunity Programs' Vision needsfor-ma . Continue to monitor and assess the potential for new or expanded volunteer and docent programs to incorporate and attract new District constituents on the coast. Work with the Operations Department to investigate the ibility of introducing geocaching on District preserves.lfiwgfate�� kffiaifs Supervisof and align funetio a! r-espe-S CORStSiA_ r AAOJj;*A assess needs fef neiv --- an&or-expanded valunteer-and deeent programs to ineer-pefate and a4faet ne Distfiet eenstituents on the eeast=CIncorporated in Key Project 1) 3.Nlolunteer- Handbook Complete the ATiting, fepr-edi"on, and distfibution of t Volunteef Nandboek-. (Compl�eted and�inco�orat�edin K�ePr�oject Q 4.Volunteer Leadetship�mgmt Training for-Staff Gfeate and implement formal . 1, 1--A.-- volunteef tfaH**g-PFOgfaffiS for-Staff on Wedang W r, and pfovide genefal on-Wation to the A.PP---*—Wntee.- (Moved to Volunteer section) 5. Trail Patrol w-hie patfol volunteers -an44fnplement a Sys."M where ean assist in monitor-ing, illegal volunteer-s and staff wed feffn organized group patr-els.4Moved to Volunteer section) 2. Docent and Volunteer Training. Implement new and improved Outdoor Activity Docent traininy, model as a pilot proiect. Additionally, recruit and train new Crew Leaders, Trail Patrol, Outdoor Education Leaders,Nature Center Hosts, Community Outreach Volunteers and Conservation Easement Monitors. Introduce and use the new Volunteer Handbook at these training programs. Public Affairs/page 9 3. Encourage participation and increase awareness of Outdoor Activities and other Community Programs. Evaluate publicity and media outreach on Outdoor Activities. Increase District staff s awareness and enthusiasm of Outdoor Activities to encourage their participation as an enrichment opportunity and an opportunity for the public to interact with staff. 4. Partnership and Events. Explore joint project partnership with Bay Area Ridge Trail (National Trail Days) event. Leverage partnership with POST to support the Daniels Nature Center. Participate in 1906 centennial Earthquake activities. 5. Special Public Access. Support public access to grant-funded properties such as Miramontes Ridge, and provide docent-led hikes and volunteer Projects to support master-planning efforts. Ongoine-Other Proiects and Activities Docent Program I. Recruit, screen and train Outdoor Education Leaders, Nature Center Hosts and Outdoor Activity Docents. Continue to Provide enrichment opportunities for active docents. 2. Continue too-offer a broad range of public interpretive outdoor activities on open space preserves, encouraging docents to conduct new engaging activities at less- utilized preserves. 3. Maintain and operate the David C. Daniels Nature Center with docent involvement. Continue to implement the District's Spaces and Species environmental education program and explore how new, Explore how new onstituent groups-can gain access to the center ess to the Center-. 4. Arrange, publicize, reserve spaces for, and work with field staff to support the Fremont Older House and Garden Tours (Spring 20056), and quarterly Outdoor Activities, and Family OutdooF DiseoveFy (Ye-aF Rooand)-ffograms. S. WE)Fk with the Operations depaFtment to fill requests fe- —n*S+..FiC4 Fange.F r-anger-S.- outreach appearanees at local sehools by intereste I Di 6. Reseafoh, evaluate and if possible, eFeate a new Outdoor- Aetwivit'y model fof implementation in -2006.(CoLnple!qd 7. PFovide pr-ogFam infor-mation fbF doeents by producing twoo editions of the Dee-en Gonneetions newsleaer- peFjtaf-.(%Completed) 8. Provide for public request activities, including soliciting and scheduling docents and coordinating with the Operations Department, as needed, for permits. Public Affairs/page 10 Volunteer Program I. Continue to provide volunteer support for resource management projects by working with staff to schedule, conduct, and evaluate a sustainable number of resource management volunteer projects. Identify and recruit individuals and/or groups that can become involved with the District as new Preserve Partner volunteers. 2. Coordinate safe, educational, and productive volunteer service projects-throughout the year at various open space preserves. 3. Recruit, screen, and train new Trail Patrol, Crew Leader, Community Outreach and Special Field Project volunteers to assist staff in maintaining and protecting District preserves. Offer enrichment opportunities for active volunteers. 4. Provide public information about volunteer programs, projects, and accomplishments by producing four issues of Volunteer News. Explore expanding newsletter to combine both the District volunteer and community programs. 5. R-emime Conduct individual evaluation hikes and rides for Trail Patrol members. Gfeate Use pre-evaluation surveys utilizing the District's new online survey system to increase efficiency of the time spent on the evaluation hike or ride. 6. Examine Organize��lunchtime enrichment presentations for volunteers during outdoor service projects. Identify appropriate speakers such as Board members, and District docents. Coordinate logistics, and schedule a number of trial presentations. 7. Volunteer Leadership/Management Training for Staff- Conduct formal training sessions for staff on working with volunteers and leading volunteer projects. Also provide general orientation to the different volunteer programs. 8. Trail Patrol Special Assignment - Explore various ways that trail patrol volunteers can assist in monitoring illegal trail use and construction, and implement a system where volunteers and staff work together to form organized group patrols. 7.Dem nstrate to publie. and peer- groups the iffl-n-o-vatty-e appfoaeh +- volunteef A + Teeh V I ated Mafiageffleftt_-_��a e the 'High- olunteeF at the CPRS Gonfer-enee) to Fefleet new methods and the Distr-iet's new Web sit and online forms. Public Affairs/page I I Community Programs Other-Projects and Activities i 1. Conduct an annual Volunteer Recognition Event, and assess other recognition iactivities for docents and volunteers that demonstrate the District's appreciation for the efforts and contribution of volunteers and docents. 2. Reseafeh new methods of sending gfoup email notiraes to the vafieus volunteer-gfeups to ensure that the most effieient system is being used and that eoffent methods are not. ' systems. (IncoKporated in Public Information and Outreach Key Project 6) 3. Sustain effective communications between Community Programs staff and-Jeld staff and other departments involved with Community Programs. 4. Conduct "Earth Day" (April 22 and California Trail Day events that provide appropriate ways for the community to be involved in projects or outdoor activities that celebrate the environment and our natural resources during the period of time prior to and shortly after "Earth Day." 5 Eevaluate training programs and events by establishing usin on-line surveys utilizing the District's new survey account. Develop a self-evaluation instrument for the docent program. 6 Distribute and update the District's Volunteer Handbook as needed. Department to fill requests ests for occasional District outreach 7. Work with the Operations p q appearances at local schools by interested District rangers. $ Plan and begin developing an interpretive project/display for the Red Barn at La Honda Creek Preserve and for a self-guided interpretive "nature discovery"trail around Amine Pond at Skyline Ridge Preserve. - Public Affairs/page 12 ADMINISTRATION DEPARTMENT Projrams A. Administration B. Human Resources C. Legal Services To Implement the BASIC POLICY OBJECTIVE: Administers Efficiently and effectively administer the affairs of the District on behalf of the public so as to maximize accomplishment of the goals and objectives of the District within existing financial, legal and other constraints. General Program Emphasis for 2005-2W 2006-2007 Continue to support the District-wide efforts for improving supervisory, leadership, and communication skills among all staff, including opportunities for employee input, in order to enhance employee morale and the District's work environment. Foster staff participation in carrying out the District's short and long-term goals and objectives. Maintain the District's viability as an open space acquisition and management agency, and support the Coastal Protection Program implementation. Staff Resources (Regular, full-time positions unless otherwise indicated) General Manager Assistant General Manager General Counsel (8094 time) Controller(25% time) AtterneyAssistant General Counsel Management Analyst—Human Resources Management Analyst—Administration Senior Administrative Assistant Senior Accounting Specialist Administrative Assistant Receptionist Network Specialist Accounting Clerk(80944 Administration/page I 2005 280(2006-2007 Administration Program Objective To provide overall coordination, direction and administrative foundation for all District accomplishment of the Board's policies and directives to activities so as to maximize the accomp p , the Action Plan and to maintain the District's viability open ace implementy as an p p acquisition and management agency. Key Projects I. Coastal Protection Program—Coordinate the efforts of the Board, consultants, and staff to complete the Coastal Protection Program implementation. Support completion of Good Neighbor Policy_rewrites. Provide administrative support in reporting land purchases to La Honda Pescadero Unified School District, calculating the service fees due to the School District and San Mateo County Fire and tracking the long term financial impacts of additional land purchases on the coast. 2. S* -elwed to the . (Moved to Other Projects and Activities -3-2. District Funding—Continue to provide multi-year information/scenarios on District's long-term finances, including bonded indebtedness and cash flow. Continue to monitor the availability of grant funds for major land purchase and development projects. Continue to pursue alternate sources of additional funding for land purchases throughout the District, including the newly annexed Coastside Protection Area and open space management needs. 4. Moved to Other Projects and Activities 3 Co-Hosting of Park District Forum-Provide lead participation in the event, as planned by Public Affairs Department. 4 Risk Management- Complete policy development as recommended by the CAJPIA including Violence in the Workplace Policy Hazard Communication Policy and ADA Grievance Policy. l 5 Resource Management- Continue the management of the project with ESA to analyze the resource management programs review of other land management ay,encies and use this information to assist the Board and District staff in revising the District's resource management policies. Provide-input to-diear-d of Administration/page 2 _J Difeetof-s recommendations on organizational structure and staffing for increased resource management efforts. 6. Elections— Work with Santa Clara, and San Mateo Counties on the election —process for Wards 1. 2, 5 and 6 for November 2006. Other Projects and Activities I. State Buftet- Continue to monitor state budget activities post Proposition IA. 2. Ombudsperson- Facilitate communication and staff assistance as needed to support the Ombudsperson program andrenew the existing contract or recruit for a new Ombudsperson as necessary. 3. District wide Database Program- Fund and oversee the completion of the integrated databasLpEggram. 4. Research various automated programs, via a consultant, for more efficient records retention, including reduction of hard copy files and II search cavabilit 5. Administrative Office Expansion- Work with the Planning Department on office space expansion plans. 6. Web Site Participate as an active member of the web team and regularly post Board meetings and minutes. 7. i. Continue to foster a management team approach for overall management of the District's activities. 8. 1 Provide financial management and accounting services, including investment of temporarily idle funds and compliance with new Government Accounting Standards. Assure compliance with Purchasing Policies through review of all purchases and ongoing education of staff. Prepare materials for annual audit. -3-9. Perform administrative and legal obligations as required by State law. 10. 4. Oversee coordination of equipment/infrastructure needs at the main office. 11. 5. Action Plan development and coordination of the program evaluation process. Administration/pa 3 12. 6. Prepare, monitor, and revise annual budget, as necessary. Coordinate Administration and Budget Committee meetings. 13. T. Coordinate preparation and distribution of all materials for the Board's regular and special meetings. 14. 9. Involve Board of Directors in the planning of annual special Board meeting(s)to be held as part of Board's Good Neighbor Policy; including coastal meetings. 15. 9. Provide training and other proactive risk prevention processes in conjunction with the CAJPIA. 16. 4-0. Continue upgrades of the District's network computer system as needed to increase efficiency and reliability; provide day-to-day technical support to both field offices; and continue to assess system, develop resources and manage technological change and improvements. Provide ongoing computer training to staff at all three offices. 17. 1 —Work with other departments to implement and fully utilize database elements that contain information that is shared by multiple departments per consultant recomm endations. 18. 4-2.—Maintain Board and staff policy and procedure manual s. 19. 13. Continue to use recycled products, whenever feasible, in accordance with basin the purchasingpolicy. 44 20. Continue uploads of all Administrative Department documents, such as Board Meetings, Agendas, Minutes and Reports to the Web Site. 4-5721. Continue records management activities (permanent storage, record retention and/or destruction) as required by law and designated by the District's Record's Management Plan. Maintain the records management database. 4-€722. Update the procedure manual for all administrative processes related to the District Clerk responsibilities. 4-7723. Coordinate and perform all activities required for operational and maintenance of Corporation. I the Guadalupe Land rp 1 Administration/ aye 4 2005 20 2006-2007 Human Resources Program Objective To provide coordination and direction for human resources activities so as to enhance the overall quality and effectiveness of the District's work environment for all employees of the District. Key Projects I Workplace Enhancement Plan-Continue to coordinate, monitor, and support the Workplace Enhancement Plan activities. The Plan consists of methods for improving communication among all employees and management staff-, increasing employee input; enhancing management, supervisory, leadership, and communication skills; and establishing a greater emphasis on people management versus task management. 2. pefsonnet-Polieies and Proeed s Manual Complete the re wfite Pefsonnel Polieies and Pfeeedtffes Manual for- &aPPfOV4—. Final Draft will be compleled. Continue f-a-eilitation of yee-s -A D A-if ff em eaeh depaf4ment. Write of fevise Administfmive Pokeies a f�eee--es as Moved to Other Projects needed, ineluding empleyee input as pai4 of the pfeeess—. and Activities. 3. Performance Standards-Assist all departments with timely and equitable evaluations. Gend _Complete meetings with staff and implement new performance evaluation forms, including training of all supervisors. 4. Labor Negotiations Conduet neg IEw4es at:jj::� 1--r-S h MEI assoeiation and ifnple-- ,-Verre,.. -W result of labof negotiations. Labor Relations-Implement M new contract provisions. 5. Repetitive Motion Injury Control Program Per CAJPIA recommendations write and implement this program. 6.—Job Analysis- Conduct and add job analysis to all field class specifications in accordance with CAJPIA recommendation. Other Projects and Activities 1. Plan and conduct recruitment processes for all position vacancies in order to fill vacant positions as soon as possible, Ensure consistency in hiring procedures. Provide a comprehensive new employee orientation for all new employees. Administration/page 5 i 2. Administer compensation and benefit programs for all employees. 3. Provide human resources support and employee or labor relations services to all departments. Maintain positive and productive working relationships with represented and non-represented employees. 4. Assess training needs, identify training resources and schedule in-house training programs as needed to develop and improve leadership, management, supervisory, communications skills and risk management skills. S. Coordinate, plan, and organize the annual staff recognition event on behalf of the Board. Oversee the staff activities ("Fun") committee. Coordinate and plan other staff events as needed. 6. Promote and oversee the District's safety program including facilitating a Safety Fair. 7. Continue expanded utilization of the new HRIS database system with applicable payroll functions to eliminate duplicate processes. 8 Conduct Meet and Confers) as necessary, on Personnel Rules and various Administrative Policies. 9 Write or revise Administrative Policies and Procedures as needed, including employee input as part of the process. 10 Continue to provide leadership in the Toastmaster's employee development program. Administration/page 6 2005-28862006-2007 Legal Services Program Objective To provide timely legal services to the Board and to all District Departments; to advise and assist the Board and staff in developing and implementing District policies, regulations, and ordinances, and in accomplishing District projects in accordance with law. Ivey Projects 1. Real Property - Provide legal advice concerning District real property matters, including real property purchasesaequisitien, disposition, management, title and encroachment issues, easement issues, leases, licenses, and permits to enter District land. Anticipated major projects include: • Litigation - Continue and complete litigation to resolve MROSD Y. Po� investment Company, quiet title aefien te obtain title to Dennis Maf4in Re addfess-ttseiand management issues (T-horneweed Open Spaee Presef�ve); pursue lzg�n� Reset property rights issues at Fremont Older Open Space Preserve, Saratoga Country Club v. MROSD; and at Coal Creek Open Space Preserve, Fogarty v. MROSD. • Encroachment and Property Rights Claims - Assist Real Property Department in resolving encroachments at Bear Creek Redwoods Montebello, Long Ridge Sierra Azul Open Space Pfesen,e and Rancho San Antonio Open Space Preserves; assist in resolution of access easement claims at Coal Creek Space Pfese Bear Creek Open Spaee Presen,e and Sierra Azul Open Space Preserves; assist in preparation of new lease or request for proposals for Picchetti Winery. Continue working with the Real Property and Operations Departments identifying and resolving property rights issues on District land. • Land PurchaseAequis*ition—Assist Real Property Department in connection with District ongoing operation and management of Guadalupe Land Company property as a corporate asset and investigate options for dissolving the corporation (Sierra Azul Open Space Preserve); assist in transactional documents to accomplish easement exchanges-(Mentebel-leMonte Bello Bear Creek Fremont Older and Rancho San Antonio Open Space Preserves). • Other Projects— ■ Continue working with Real Property and Planning Departments to pursue global solutions to streamline the acquisition and planning processes, including a Memorandum of Agreement with Santa Clara County to identify acquisitions that are exempt from the requirements of the Administration./page 7 Page 2 i Subdivision Map Act, and Memorandum of Agreement with San Mateo and Santa Clara Counties clarifying the consistency of acquisitions-with County planning requirements. 0 Work with Real Property to assess legal options for District operations within lands subject to Williamson Act contracts. a Work with Real Property on drafting grazing and agricultural leases(L Honda Creek and Skyline Ridge Open Space Preserves). 2. Risk Management—Provide advice and monitor current claims and litigation against the District; represent the District's interests in insurance and CJPIA coverage matters; provide oversight of matters handled by outside counsel; investigate and maximize insurance coverage for claims filed against the District; obtain appropriate pollution liability insurance coverage for property purchase where applicable. 3. Human Resources - Assist in carrying out labor relations functions; provide legal advice on personnel matters. Anticipated major projects: Continue to advise on update of District's Personnel Policies and Procedures Manual; continue to assist in implementing the legal aspects of the Workplace Enhancement Plan; assist in labor negotiations in Fiscal Year 2005 2006-2007 as needed. 4. Coastal Protection Program - Anticipated major projects: Continue to provide advice concerning legal requirements applicable to implementing the Coastal Protection Program and LAFCo's Conditions of Approval; draft and review necessary Program documents, including coastal planning policies and Good Neighbor Policy; and assistanee in litigation challenging LAFCo's approval of the Program, Citizens for Responsible Open Space v. MROSD, in the event of post-trial proceedings. 5. Operations - Advise on the update Of -Continue to assist in the development of Cooperation Agreements for provision of law enforcement and emergency services with sister agencies; work with Operations in resolving jurisdiction issues to assist in developing such agreements. Work with Operations to clarify the issue of peace officer Jurisdiction outside of District lands, including seeking an opinion from the Attorney General or via the legislative process, if needed. Provide legal sup Management port to Resource Program including obtaining permits to enter adjacent lands to conduct necessary resource management prqigqL 6. Planning - Advise on the Navy remediation project at Site 25 (Ravenswood Open .Paee Pfeser-veStevens Creek Nature Study Area); provide advice concerning resolution of mercury NRDA, TMDL and remediation issues at the Rancho de Guadalupe property (Sierra Azul Open Space Preserve) and implementing predator,control program at Ravenswood Open Space Preserve. Administration/page 8 Page 3 7. Publie Affairs implement o fevised Eleet, e r . neat,, n l _Cornpleted.l Other Projects and Activities l. Provide legal research concerning historic parcels and chains of title to assist in resolving real property issues and in support of Planning and Real Property projects. 2. Provide advice concerning legal requirements applicable to the District such as the Brown Act, conflict of interest laws, election law, and the California Environmental Quality Act. 3. Assist Departments in bidding processes and contract administration for public works and professional services contracts; update model publie w .[Completed.] 4. Prepare and review District legal documents such as contracts, easements, leases, permits, regulations, and ordinances. 5. Represent the District's legal interests in matters involving other government agencies. 6. Advise the District on court rulings and legislation affecting the District and assist in drafting and pursuing legislation proposed by the District. i Administrationlpage 9 Page 3 I Regional Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-06-21 Meeting 06-04 February 8, 2006 AGENDA ITEM 3 AGENDA ITEM Web Report: Update on www.openspace.org GENERAL MANAGER'S RECOMMENDATION Accept this information report about the District Web site. DISCUSSION The District Web site is a key communication vehicle used to inform and engage local residents and outdoor enthusiasts and to educate them about the District's work while showing the beauty of the lands. The site is designed to be user-friendly, allowing the public to easily find information on close-byreserves, as well as provide information about District activities. Site visitors are also p P . 1 s administrato rs and community members interested in District volunteers and docents, as well a Y activities. The District's Web site was redesigned and launched in late November 2004. Since then, the District has seen a significant increase in the number of external visitors to the site. In early 2004, the District averaged 21,000 visitors each month; the District's current monthly average is 31,000 visitors, roughly a 48% increase. Additionally, we have seen nearly a 300% . 'n the amoun t of time a visitors ends on the site: from just over one minute to a four- minute � p J minute average. This may suggest that users are finding more useful and interesting information. How people access the site has not changed notably: google, yahoo, bahiker, mtblive, and paloaltoonline continue to be our top referrals, using search terms like: rancho san antonio, mid pen, mrosd and peninsula open space. The following pages are consistently in the top placement: home page, preserve finder, ideas for hikers, employment page, trail conditions and the calendar of docent- led activities. Of the Open Space Preserves, Rancho San Antonio, Fremont Older, Monte Bello, El Corte de Madera and Purisima are most commonly viewed. The trail conditions page is one of the most frequently visited pages, particularly in winter. Public response to the District site has been positive. Below are some direct quotes we have received: "I find the `new' website more friendly. It is now easier to link directly to a page. The old site gave the appearance that you did not want to share information." R-06-21 Page 2 "My fianc6 and I use the site on a regular basis as we love hiking and we're both designers that live in the Bay Area. Not only is it beautiful but it's great to use. Really great work." Your new website is excellent and very easy to use. It seems like the trail closure page is updated often." "I browsed your site and thought it was attractive and informative. I am pleased with information about dog walking in open space areas. Your web pages are welcoming. Please keep it up, especially as you expand into the coast." Upkeep of the District Web site requires a dedicated investment. Well over 250 changes have been made over the last year including posting outdoor activities and volunteer projects, adding press releases, agendas and information about master plans. Here are some of the changes and improvements made: — Improved page on Trail Conditions to make information more easily accessible and added date stamp — Resolved critical issues with the Volunteer and Docent forms — Improved Board page design to include photos — Created downloadable map of each ward — Changed attachment types from Word documents to PDF — Created openspace.org email for each Board member — Improved ease and availability of District contact information — Added Ombudsperson page — Started collecting email for future contact use — Posted information on slender false brome and Sudden Oak Death — Analyzed and posted the first Web-based Visitor Satisfaction survey — Updated many preserve maps to be printer-friendly and easier to download — Conducted two full site reviews to find outdated content and correct errors — Used Web to promote book-signing events — Created content pages on Not-So-Annual conference — Added project page for Picchetti Winery seismic upgrade — Used District site to promote Fremont Older House and Garden Tours — Replaced many preserve maps with more current ones — Created Good Neighbor Policy feedback mechanism Since the day the redesign of the District Web site launched, Board members, District staff and members of the public have told us ways in which the site could be improved. Many ideas are great. Many also require an investment that in some cases is well beyond current budget levels or staffing. As is common with creative projects, the possibilities for improvements are never-ending. • R-06-21 Page 3 The District Public Affairs staff, in cooperation with other departments, will continue to maintain the look, feel, and strategic direction of the site. By the end of the fiscal year 2005-2006 the following additional improvements will have been completed: I. Improve accessibility of activities by displaying them in a table, not requiring a download. 2. Launch simple search functionality, using external site. 3. Rewrite email site visitors receive when signing up for District newsletter or requesting volunteer information. 4. Improve access to agendas and minutes. Create listing for Agendas+ Minutes under News +Notices. Address date and display issues with Agendas + Minutes. 5. Keep site content current by having activities automatically expire. 6. Provide alternative text link to download Preserve map and explore visual design options. 7. Update FAQs with more content and functionality. 8. Make emergency contact information more easily available. 9. Launch test release of eNature Wildlife Guides to display and feature animals, plants and birds featured on District preserves. Openspace.org is a key vehicle for communicating with constituents. The redesign of the District site has been met with a positive public response. A significant increase in Web site usage and resulting contact with the Administrative office has been observed. The staff has received many compliments and a vast number of suggestions for site changes and improvements. The District Web site requires regular maintenance and upkeep. In the future,the District may need to allocate additional resources to support the ongoing Web site maintenance needs, which will be communicated to the Board of Directors at a later date. Prepared by: Julie Norton, Community Affairs Supervisor Rudy Jurgensen, Public Affairs Manager Contact person: Julie Norton, Community Affairs Supervisor i Regional Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-06-15 Meeting 06-04 February 8, 2006 AGENDA ITEM 4 AGENDA ITEM Appoint Vavrinek, Trine, Day & Co. as the District's Auditor for Fiscal Year 2005-2006 CONTROLLER'S RECOMMENDATIONS Appoint Vavrinek, Trine, Day & Co. as the District's auditors for fiscal year 2005-2006 and authorize the General Manager to execute the engagement letter agreement in the amount of $20,000. DISCUSSION Last year, the District began a three-year agreement with Vavrinek, Trine, Day & Co. (VTD)to serve as District's auditor. VTD audit services were excellent for the 2004-2005 audit and I recommend that the District continue to retain VTD in 2006. By prior agreement, VTD's audit fee for 2005-2006 will be $20,000, up $1,500, or 8%, from last year. Prepared by: Michael Foster, Controller Contact person: L. Craig Britton, General Manager Regional Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-01-I I Meeting 06-04 February 8, 2006 AGENDA ITEM 5 AGENDA ITEM Approval of the General and Special Release and Settlement Agreement in the Matter of Zembsch v. MROSD, Santa Clara County Superior Court Case No. 1-05-CV-048582: Pulgas Ridge Open Space Preserve GENERAL COUNSEL'S RECOMMENDATION Authorize the Board President to execute the attached General and Special Release and Settlement Agreement in the above-entitled matter. DISCUSSION At your June 23, 2004 meeting, the Board authorized staff to solicit bids for demolition of the former Hassler Health Home waste treatment facility and construction of a parking and staging area at Pulgas Ridge Open Space Preserve (see Report 4-04-60). The project was partially funded by a matching grant from the Land and Water Conservation Fund (LWCF) in the amount of$157,577. On December 7, 2004 sealed bids were received from seven bidders for this project. On December 10, 2004, Casey Construction, the second low bidder, submitted a bid protest stating that Watershed Science, the apparent low bidder, had submitted a bid that failed to conform to the required bid documents. As required by law, the Board held a bid protest hearing on December 15, 2004, at which all bidders were provided an opportunity to address the Board on this matter and to submit any pertinent material for the Board's consideration. After consideration of the bid protest, the Board determined to uphold Casey Construction's bid protest. The Board determined that Watershed Science's bid was not fully responsive to the required bid documents and rejected its bid proposal on those grounds. The Board awarded the contract to Casey Construction(see Report R-04-119A). The Board accepted Casey Construction's bid of$200,248, which was approximately $1,300 higher than Watershed Science's bid. The Fiscal Year Budget for 2004-2005 included $395,482 to complete this project (see Report R-04-42). The remainder of the project costs above Casey Construction's contract consist of costs associated with the construction of the three new trails, permitting fees, and the District's construction management contract with LFR Levine, Fricke Inc. R-06-18 • Page 2 The demolition phase and construction of the parking lot was successfully completed in August, 2005 (see Report No. R-05-074). The trails component is still underway and completion is anticipated in June 2006. The District spent $225,712 in Fiscal Year 2004-2005 to construct the project and budgeted an additional $252,000 in Fiscal Year 2005-2006 to complete the entire Pulgas Ridge Public Access Improvement Project. The District will be able to apply the full $157,577 LCWF grant to the Project's cost this calendar year. Watershed Science protested the December 15, 2004 contract award to Casey Construction and asked the Board to reconsider its decision. At your meeting of February 9, 2005,the Board reconsidered the bid protest, and provided a further opportunity for all interested parties to address the Board on this matter. The Board again determined that Casey Construction's bid protest should be upheld as Watershed Science's bid was non-responsive and confirmed its award of the project contract to Casey Construction (see Report R-05-16.) On September 6, 2005, Steve Zembsch, principal owner of Watershed Science, filed suit against the District, entitled Zembsch v. MROSD, Santa Clara Superior Court Case No. 1-05-CV- 048582. The lawsuit contended that the District had not provided Mr. Zembsch all of the public records lie had requested in a timely manner in connection with his efforts to present pertinent material for the Board's consideration in the bid protest hearings. The District maintained that it had provided Mr. Zembsch all of the documents he had requested, in a timely manner. District Legal Counsel and Mr. Zembsch's attorney discussed whether prompt settlement of this lawsuit would be in the interest of both parties without incurring considerable time and expense of litigation. The parties have reached agreement on the attached proposed Settlement Agreement, subject to Board approval. If approved, the Settlement Agreement will resolve all outstanding issues between Mr. Zembsch and the District concerning the project. The District will pay Mr. Zembsch $5,500.00, Mr. Zembsch will dismiss the lawsuit with prejudice, and Mr. Zembsch will release the District from any claims concerning the project. General Counsel recommends that the Board approve the proposed Settlement Agreement. This Agreement will fully and finally resolve all outstanding issues and for a modest settlement amount, will help insure the successful completion of this important project. Neither party admits liability and each party will bear its own costs and attorneys' fees. Prepared by: Sue Schectman, General Counsel Contact person: Same as Above Attachments: General and Special Release and Settlement Agreement GENERAL AND SPECIAL RELEASE AND SETTLEMENT AGREEMENT This General and Special Release and Settlement Agreement("Agreement") is entered into by and between Steve Zembsch("Zembsch") and the Midpeninsula Regional Open Space District("District"), and is effective as of the date by which both parties have fully executed it. Recitals A. Zembsch is the principal owner of Watershed Science, an environmental stream restoration company located in Aromas, California. On or about December 7, 2004, Watershed Science submitted a bid to District for a public works project designated the "Pulgas Ridge Staging Area Project"( "Project"). B. Zembsch contends that on or about December 15, 2004, District held a hearing to determine to which of several bidders to award the contract to construct the Project. At that hearing, the District considered the bid protest of the bidder Casey Construction. I C. Zembsch contends, inter alia, that the District's rejection of his bid was not supported by the evidence before the Board. The District contends, inter alia,that its rejection of Watershed's bid was proper and supported by substantial evidence. Zembsch and the District acknowledge the existence of this disagreement. D. Zembsch further contends that on various occasions commencing in December 2004,he submitted several requests to District for documents pursuant to the California Public Records Act, Government Code Section 6250 et seq. ("the Act"), and that District failed to comply with these requests as required by the Act. District contends, inter alia, that it complied with the Act and properly responded to Zembsch's requests for documents. E. On September 8, 2005, Zembsch filed suit against District alleging noncompliance with the Act. The suit is entitled Zembsch v. Midpeninsula Regional Open Space District and was filed as Case Number 1-05-CV-048582 in the Superior Court of the State of California for the County of Santa Clara ("Action"). F. The Parties to this Agreement have agreed to settle and resolve the Action so as to avoid the cost and burden of further litigation. G. The parties agree that, in reference to the dispute between them concerning the Project and the rejection of plaintiff's bid proposal to construct the Project, the District considered Zembsch and Watershed Science to possess the quality, fitness, skill, experience and expertise to satisfactorily perform the Project and that the rejection of Zembsch's bid proposal was solely due to the District's determination that, in its belief, Zembsch's bid proposal did not provide all of the information which the District believed was necessary. 1 NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein, the parties hereto agree as follows: 1 Consideration. Promptly upon execution of this Agreement by Zembsch and District, District will pay the sum of$5,500.00 to Zembsch. Payment shall be tendered to Zembsch no later than seven(7)days after the execution of this Agreement by District. 2. Dismissal. Upon receipt of the consideration identified in Paragraph I above, Zembsch shall cause the Action to be dismissed with prejudice. 3. General and Special Release. Provided that District fulfills all of the terms identified in Paragraph 1 above, Zembsch and Watershed Science, and any of their officers, employees,partners, and agents (collectively"Zembsch")hereby permanently and fully release District, it's officials, officers, employees agents, from any and all claims or liabilities that Zembsch has, or ever had, now or hereafter, arising from or relating in any way to the matter set forth in the Action. This is a full and final Settlement and Release of any and all claims arising out of the subject matter set forth herein. The undersigned parties agree that, as a further consideration and inducement for this compromise, this Release extends to all claims of every nature and kind whatsoever, known or unknown, suspected or unsuspected, regarding the matters set forth herein, which are the subject of the Action or the subject matter of this Agreement, and all rights under Section 1542 of the California Civil Code are hereby expressly relinquished and waived by the undersigned. Said section reads as follows: A general release does not extend to claims which the creditor does not know or suspect to exist in his favor at the time of executing the release, which if known by him must have materially affected his settlement with the debtor. 4. No Admission of Liability. It is understood and agreed by the Parties that this settlement is the compromise of a disputed claim, that the payment hereunder is not to be construed as an admission of liability, and that any liability is expressly denied. 5. Successors and Assigns, This Agreement shall be binding upon the successors and assigns of the Parties hereto. 6. Amendment and Merger Clause. No amendment, modification,or waiver of this Agreement or any provision thereof shall be binding upon the Parties unless it is in writing and executed by each of the Parties. This Agreement constitutes the entire understanding of the Parties with respect to its subject matter and merges herein and supersedes any prior agreement,representation, or promise between the Parties with respect to its subject matter. The terms of this Agreement are contractual and not a mere recital, and may be modified only in a writing executed by all Parties. 7. Partial Invalidity. If any provision of this Agreement should be found to be invalid or unenforceable by a court or arbitration panel of competent jurisdiction, the remainder of this Agreement shall remain in full force and effect. 2 LHW-UFt-ICEb U- bUU1 I K1Vt7-L -� 1b,.�:L-(ZbYU4'-J NU.bb-0 Lr4Jb 8. Choice of Law. The laws of the State Of California shall govern this Agreement without reference to conflict of law provisions. 9. Authorily to Ixecute Agreement Each Party, and the individual executing on behalf of each Party, commits and represents to the other Party that it has full and final authority to execute this Agreement, and that no further action on the part of such Party is necessary to make this Agreement a valid and binding obligation of that Party. 10. Counterparts. This Agreement may be executed in counterparts by authorized representatives of each of the Parties and by facsimile signature. It shall become binding and enforceable between and among each signatory as of the date of its Mi execution. 11, -Attorneys' Fees. Each Party shall bear its own costs and attorneys' fees in this matter, and neither Party shall seek costs or attorneys' fees from the other Party. IT IS SO AGREED: MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Dated: Larry Hassett Midpeninsula Regional Open Space District President,Board of Directors Approved as to Form: Dated: Susan M. Schectman, Esq. Midpeninsula Regional Open Space District General Counsel Attest: Dated: Sally Thielfoldt Clerk,Midpeninsula Regional Open Space District APPROVED AND AGREED: Dated: Steve Zembso Watershed Science 3 8. Choice of Law. The laws of the State of California shall govern this Agreement without reference to conflict of law provisions. 9. Authority to Execute Agreement. Each Party, and the individual executing on behalf of each Party, commits and represents to the other Party that it has full and final authority to execute this Agreement, and that no further action on the part of such Party is necessary to make this Agreement a valid and binding obligation of that Party. 10. Counterparts. This Agreement may be executed in counterparts by authorized representatives of each of the Parties and by facsimile signature. It shall become binding and enforceable between and among each signatory as of the date of its full execution. 11. Attorneys' Fees. Each Party shall bear its own costs and attorneys' fees in this matter, and neither Party shall seek costs or attorneys' fees from the other Party. IT IS SO AGREED: MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Dated: Jed Cyr Midpeninsula Regional Open Space District President, Board of Directors Approved as to Form: Dated: Susan M. Schectman, Esq. Midpeninsula Regional Open Space District General Counsel Attest: Dated: Sally Thielfoldt Clerk, Midpeninsula Regional Open Space District APPROVED AND AGREED: Dated: Steve Zembsch Watershed Science 3 t Regional Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-06-21 Meeting 06-04 February 8, 2006 AGENDA ITEM 6 AGENDA ITEM Approval of a New Job Classification and Salary Range for Resource Specialist—I/Resource Planner— I and Amendment to the District's Position assi i ion and Compensation Plan GENERAL MANAGER'S RECOMMENDATIO Approve the new classification specification and commensurate salary range for the position of Resource Specialist—I / Resource Planner—I and amend the District's Position Classification Plan and Compensation Plan. BACKGROUND This position has been included in the long-term staffing plan for the Operations Department and was most recently discussed, and approved, by the Board at the December 14, 2005 meeting. At that meeting the position was described as "Resource Management Coordinator." Staff then indicated that the class specification would be brought before the Board prior to beginning recruitment. DISCUSSION At the Board meeting of December 14, 2005, it was recommend that this position be established to . . . "facilitate the unanticipated resource management efforts addressing Sudden Oak Death (SOD) and slender false brome." It was anticipated that the position would reside in the Operations Department and provide additional technical expertise in support of resource management efforts. The final draft of the classification specification, and the recommend title for this position, result from a number of collaborative discussions between the Operations and I Planning Departments. In these discussions it became clear to staff that they should look beyond the immediate needs of the Operations Department and look more broadly at developing a class P P specification that could be used by either department to address future resource management needs. This specification addresses the current needs in Operations and provides a foundation level for future "resource management"positions without regard to where they may ultimately reside. R-06-21 Page 2 The position is conceived as an entry-level professional, requiring a degree in an appropriate discipline related to resource management. As described by the class specification, the position could be assigned to either the Operations or Planning Departments as future needs dictate. Essential functions assigned to this title include: • Conducting research and gathering scientific information; • Surveying field sites; • Assisting in the analysis of environmental impacts of recreational use on District lands; • Providing technical assistance on resource management projects; • Writing technical materials for the staff and public; and • Developing and monitoring consulting and other contracts. The duties and responsibilities of this title are similar in complexity to the Open Space Planner I classification title and the qualifications of both require a Bachelor's degree (or equivalent)and one year of related experience. Given these similarities, this new title has been assigned to the same salary range. Prepared by: Jim Cimino Management Analyst, HR Contact person: Sally Thielfoldt Assistant General Manager ATTACHMENTS: Exhibit A: Resource Specialist—I Resource Planner—I—2006 Salary Range Exhibit B: Draft of Proposed Position Classification and Compensation Plan Exhibit A RESOURCE SPECIALIST— I / RESOURCE PLANNER— I Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. JOB OBJECTIVES Under direction of a higher level Resource Specialist or Resource Planner, these positions provide a wide range of support activities in the management, enhancement and protection of the District's natural and cultural resources. These positions conduct studies and field observations to assess the status of natural and cultural resources; conduct literature searches and analysis of natural and cultural resource issues; participate in various resource management and restoration projects; and perform a variety of tasks relative to their assigned area of responsibility. DISTINGUISHING CHARACTERISTICS This is the first professional level class in the Resource Specialist/Resource Planner series. This class is distinguished from higher-level Resource Specialist/Resource Planner positions by the performance of the more routine tasks and duties including, researching natural and cultural resource management issues to support the development of plans and programs. Employees initially receive close work direction and may perform limited fieldwork to conduct studies and observations. At full performance, positions may have independent responsibility directing significant resource management projects and contracts. EXAMPLES OF IMPORTANT RESPONSIBILITIES The following tasks are typical for positions in this classification. Any single position may not perform all of these tasks and/or may perform similar related tasks not listed here: • Provide support in the management, enhancement and protection of the District's natural and cultural resources by assessing their status through field observation and research. • Conduct research and gather scientific information regarding site conditions; survey field sites for flora and fauna; assist in the analysis of environmental impacts of projects and recreational use on District lands; assist in the development of, and implement resource management restoration plans for, specific areas and preserves. • Provide technical assistance on assigned resource management projects and to field staff, interns and volunteers. • Participate in a variety of public meetings; respond to questions and inquiries from the general public regarding resource management issues; conduct interpretive tours for docents, volunteers, neighbors or interested groups. • Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of resource management and the preservation and management of natural habitats. • Participate on project team(s) to provide resource management support to planning projects; work with planning staff to develop and maintain resource inventories of District Land. • Perform GPS mapping of natural features in the field; coordinate w1staff to enter resource data into GIS. • Write detailed technical summaries, reports, and informational materials for the staff and public related to natural resources. • Perform related duties and responsibilities as required. • Manage databases regarding baseline conditions of natural resources. M' IDPENINSULA REGIONAL OPEN Sr,%CE DISTRICT Exhibit A Resource Specialist— I / Resource Planner— I (Continued) a Assist in preparation and development of grant applications; administer grants and budgets. a Develop, administer and monitor consulting and other contracts; direct contractor's work in the field; review contracts and consultant's work to authorize payments. QUALIFICATIONS Knowledge o Basic principles and practices of one or more of the following disciplines: biology, geology, earth sciences, ecology, wildlife and vegetation management. Flora, fauna, geological, aquatic and archaeological resources of California. Local knowledge preferred. Basic methods and techniques of resource protection and restoration. Basic methods and techniques of research, analysis, and report preparation. GPS/GIS software and mapping methods and techniques. Procedures used in conducting and documenting field observations. Pertinent Federal, State and local laws, codes and regulations. Ability to: Assess status of natural resources through field observations. Monitor trends of natural resources and threats in the field. Identify and survey local common and rare plants and wildlife species of Central California Coast. Organize information and data to address resource management issues. Prepare and deliver clear and concise reports and presentations. Interpret and apply applicable Federal, State and local laws, codes and regulations. Respond to requests and inquiries from the general public. Communicate clearly and concisely in English, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Education and Experience Guidelines Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education: Equivalent to a BS/BA degree from an accredited college or university with major course work in ecology, biology, wildlife or other closely related field; and: Experience: One year of increasingly responsible experience in evaluating, surveying or monitoring of natural resource systems. An additional two years of progressivly responsible, related work experience in addition to a relevant AA degree may be substituted for the bachelors degree requirement. License or Certificate Possession of, or ability to obtain, a valid driver's license. MIDPENINSULA REGIONAL OPEN Sr. CE DISTRICT Exhibit A Resource Specialist— I / Resource Planner— I (Continued) PHYSICAL DEMANDS AND WORKING CONDITIONS The physical demands herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential job functions. Environment: Office and field environment; travel from site to site to conduct observations of natural resources; exposure to inclement weather conditions and plant and wildlife endemic to open space lands. Mobility: Walking, standing or sitting for prolonged periods of time; traversing rough terrain; light to moderate lifting and carrying. Vision: Visual acuity to review detailed mapping and observe the condition of District natural resources and open space land. Communication: Speaking and hearing in English to exchange information. Approved January 2006 Non-Exempt Exhibit B POSITION CLASSIFICATION AND COMPENSATION PLAN Effective 02/08/2006 Classification Title Step Range Hourly Range Monthly Range Annual Range Seasonal Open Space Technician 234-244 $16.623418.367 $2,881-$3,183 $34,575-$38,203 Receptionist/Administrative Clerk 241-266 $17.825-$22.874 $3,089-$3,964 $37,076-$47,577 Farm Maintenance Worker 254-279 $20.294-$26.041 $3,517-$4,513 $42,211-$54,165 Open Space Technician 254-279 $20.294-$26.041 $3,517-$4,513 $42,211-$54,165 Accounting Clerk 256-281 $20.703-$26.566 $3,588-$4,604 $43,062-$55,257 Administrative Assistant 256-281 $20.703-$26.566 $3,588-$4,604 $43,062-$55,257 Community Programs Aide 256-281 $20.703-$26.566 $3,588-$4,604 $43,062-$55,257 Lead Open Space Technician 264-289 $22.423-$28.773 $3,886-$4,987 $46,639-$59,847 Ranger 265-290 $22.647-$29.062 $3,925-$5,037 $47,105-$60,448 Planning Technician 265-290 $22.647-$29.062 $3,925-$5,037 $47,105-$60,448 Senior Administrative Assistant* 266-291 $22.874-$29.353 $3,964-$5,087 $47,577-$61,054 Docent Programs Coordinator 270-295 $23.806-$30.547 $4,126-$5,294 $49,516-$63,537 Network Specialist 270-295 $23.806-$30.547 $4,126-$5,294 $49,516-$63,537 Volunteer Coordinator 270-295 $23.806-$30.547 $4,126-$5,294 $49,516-$63,537 Equipment Mechanic Operator 273-298 $24.528-$31.476 $4,251-$5,455 $51,018-$65,470 Senior Accounting Specialist 273-298 $24.528-$31.476 $4,251-$5,455 $51,018-$65,470 Open Space Planner 1 275-300 $25.023-$32.110 $4,337-$5,565 $52,047-$66,788 Resource Specialist I/Resource Planner 1 275-300 $25.023-$32.110 $4,337-$5,565 $52,047-$66,788 Public Affairs Specialist 275-300 $25.023-$32.110 $4,337-$5,565 $52,047-$66,788 Real Property Specialist 275-300 $25,023-$32.110 $4,337-$5,565 $52,047-$66,788 Maintenance& Resource Supervisor 280-305 $26.303-$33.752 $4,559-$5,850 $54,710-$70,204 Supervising Ranger 280-305 $26.303-$33.752 $4,559-$5,850 $54,710-$70,204 Community Affairs Supervisor 290-315 $29.062-$37.293 $5,037-$6,464 $60,448-$77,569 Land Protection Specialist 290-315 $29.062-$37.293 $5,037-$6,464 $60,448-$77,569 Open Space Planner ll** 290-315 $29.062-$37.293 $5,037-$6,464 $60,448-$77,569 Resource Management Specialist" 290-315 $29.062-$37.293 $5,037-$6,464 $60,448-$77,569 Support Services Supervisor 290-315 $29.062-$37.293 $5,037-$6,464 $60,448-$77,569 Management Analyst 294-319 $30.244-$38.810 $5,242-$6,727 $62,907-$80,724 Area Superintendent 300-325 $32.110-$41.204 $5,565-$7,142 $66,788-$85,704 Senior Real Property Planner" 300-325 $32.110-$41.204 $5,565-$7,142 $66,788-$85,704 Senior Planner" 300-325 $32.110-$41.204 $5,565-$7,142 $66,788-$85,704 Assistant General Counsel 315-340 $37.293-$47.854 $6,464-$8,294 $77,569-$99,536 Administration/HR Manager 322-347 $39.989-$51.315 $6,931-$8,894 $83,177-$106,735 Operations Manager 322-347 $39.989-$51.315 $6,931-$8,894 $83,177-$106,735 Planning Manager*** 322-347 $39,989-$51.315 $6,931-$8,894 $83,177-$106,735 Public Affairs Manager 322-347 $39.989-$51.315 $6,931-$8,894 $83,177-$106,735 Real Property Manager 322-347 $39.989-$51.315 $6,931-$8,894 $83,177-$106,735 Assistant General Manager 340-365 $47.854-$61.408 $8,294-$10,644 $99,536-$127,728 Note: Does not include Board appointees:General manager,General Counsel,and Controller The salary range minimum for Seasonal Open Space Technician is 20 points below Open Space Technician May receive an additional I pt.stipend for Deputy District Clerk function,if assigned Will receive an additional Opt,stipend for Masters degree in a related field —Will receive an additional 4pt,stipend for Landscape Architecture license used for District business Open S .,� Regional Op G p 9 i MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-06-20 Meeting 06-04 February 8, 2006 AGENDA ITEM 7 AGENDA ITEM Authorize Additional Legal Fees in the Matter of Citizens for Responsible Open Space v. LAFCo, et al. in an Amount Not to Exceed $50,000 GENERAL COUNSEL'S RECOMMENDATION Authorize additional legal fees in the matter of Citizens for Responsible Open Space v. LAFCo, et al. for the law firm of Shute, Mihaly & Weinberger in an amount not to exceed $50,000. DISCUSSION This agenda item requests Board authorization to pay additional legal fees needed to represent District's interests in pending litigation. Citizens for Responsible Open Space v LAFCo et the p g g P p p , _ lawsuit filed against LAFCo the Count of San Mateo, and the District challenging the al. is the la y g validity of LAFCo's approval of the District's September, 2004 annexation of the San Mateo County coastside. In December 2004, the Board authorized retention of the firm of Shute, Mihaly & Weinberger to represent the District in this matter and authorized legal fees in the amount of$50,000. (See Report No. R-04-123.) In December 2005, the Board authorized additional legal fees in an amount not to exceed $50,000. (See Report No. R-05-127.) Additional legal services were and will be needed for: preparation of responsive briefs to petitioners' filing of a brief exceeding applicable page limits; the necessity of responding to new legal and factual issues raised for the first time in petitioners' reply brief; the need to conduct additional factual and legal research; the need to file objections to petitioners' submission of documents not within the administrative record; the need to prepare requests for judicial notice of pertinent documents; and the need to prepare for the continued trial date of February 3, 2006. Post-trial briefing and motions are also likely. Due to the cost of adequate trial preparation in this matter as a result of these factors, the District's counsel is recommending that additional funds be approved to insure that there are sufficient funds to take this matter through trial to judgment in a manner that allows the District to fully and vigorously defend the public's interest in this case. The budgeted funds will be a cost to the Real Property budget. If approved, the total amount authorized in this matter will be $150,000. Prepared by: Susan Schectman, General Counsel Contact person: Same as above Regional Open Spac MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-06-19 Meeting 06-04 February 8, 2006 AGENDA ITEM 8 AGENDA ITEM. Approve Lease Amendment with Kaidara, Inc., for Office Space a 330 Distel Circle, Los Altos, CA GENERAL MANAGER'S RECOMMENDAT Authorize the General Manager to execute the Office Building Lease Amendment with Kaidara,Inc., for the office space at 330 Distel Circle, Los Altos, California. DISCUSSION At your meeting of February 26, 2003,you approved a one-year lease with Kaidara, Inc. for 2,487 square feet of office space in the District's Administrative Office building at 330 Distel Circle at a rental rate of $3 979.20 or$1.60 per square foot see Report 03-25 . The lease contained two one-year options each P q � P Y p of which incorporated annual rental rate options based upon the Consumer Price Index. The current rent is $4,097 per month, or$1.65 per square foot. Kaidara is a provider of global advisory software solutions and is headquartered in Paris, France. We expected Kaidara to outgrow its current space at the time of the lease,as the company had just achieved second-stage venture funding and had acquired General Electric and National Semiconductor as clients. However, with the consolidation of the software business(PeopleSoft to Oracle, Veritas to Symantec), Kaidara did not grow as anticipated, and has continued to find its office space more than adequate. Kaidara has six employees, and five of them travel extensively, which further reduces its office space needs. In fact, as we began discussions with Kaidara for an extended term of the lease,the company was considering a smaller office. We have found Kaidara to be an ideal, low-maintenance tenant with a staff compatible with ours. During the 2006 -2007 fiscal year,the Planning Department will be evaluating the future staff needs for the Administrative Office building, including the potential expansion of District staff into the tenant-occupied portion of the building. Therefore, a one-year extension of Kaidara's lease is the maximum the District is willing to consider at this time. On January 17, 2006,The San Jose Mercury News reported that in Santa Clara County, the"worst performing office market was Los Altos/Mountain View with 943,796 square feet available as of January 1, 2006." Rents however have increased, with asking prices rising above $2.00 per square foot. Asking prices do not reflect rent concessions, or the cost of special tenant improvements or brokerage commissions. Staffs investigation of the buildings in our immediate area showed rents ranging from $1.40 per square foot to$2.25 per square foot. Staff has negotiated with Kaidara and recommends a lease amendment for a one-year lease term beginning March 1, 2006 with no options at a Rental Rate of$4,300 per month, or$1.73 per square foot. Prepared by: John P. Dickey, Real Property Specialist Contact Person: Michael C. Williams, Real Property Manager Regional Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-06-23 Meeting 06-04 February 8, 2006 AGENDA ITEM 9 AGENDA ITEM Authorization to Amend a Contract with LFR Levine, Fricke Inc. by $15,000 to Provide Environmental Services for an Overall Amount Not to Exceed $44,475 for Petroleum Product Release Source Investigations at Pulgas Ridge Open S ce r rve GENERAL MANAGER'S RECOMMEN amend I. Authorize the General Manager to amend.a contract with LFR Levine, Fric e Inc. (LFR) by $15,000 to provide environmental services for an overall amount not to exceed $44,475 for petroleum product release source investigations at Pulgas Ridge Open Space Preserve. 2. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act (CEQA) as set out in this report. BACKGROUND On February 26, 2004, following a period of especially heavy rains, a District ranger on patrol noticed a strong petroleum smell and observed a petroleum product emerging from the ground within a roadside ditch at Pulgas Ridge Open Space Preserve. At that time the District initiated an emergency spill response with San Mateo County who treated the release as a surface oil spill and advised the District to contract with a company to clean and dispose of contaminated litter and soils from the site. San Mateo County Environmental Health Division, Groundwater Protection Program, opened a file for the site at this time asserting their regulatory authority as the overseeing agency for what they considered an unauthorized release of waste to waters and/or soil of the State. Suspecting the source of the product to be an underground storage tank associated with the former boiler house used to heat the former Hassler Health Home, the District contracted with LFR in February 2005 to conduct a geophysical investigation of the site to locate a possible source of the petroleum product. These investigations failed to positively identify a likely underground storage tank or other source of the petroleum product. However, a clay storm drainpipe was located which functioned as the conduit for the petroleum product. In August 2005, the Board authorized an amendment to the contract with LFR to continue focused subsurface source investigations at the location of the former boiler house and along the R-06-23 Page 2 storm drainpipe. With the approval of San Mateo County Environmental Health,these investigations began with the excavation of soils covering the storm drainpipe adjacent to a foundation that appeared to be a likely location where a former storage tank was located near the former boiler house. The storm drainpipe was breached to evaluate it as a possible pathway for the product and no visual indication of any contamination was observed in the pipe. The investigations then proceeded to remove the storm drainpipe, beginning at the outlet location where product had been observed emerging from the ground. A tar-like substance was found inside the pipe mixed with soil and gravel. The pipe and material inside the pipe were removed. The excavation of the pipe and material continued upgradient towards the former boiler house location until there was no evidence of contamination. Soil samples were collected from the excavation location which returned analytical results with concentrations below the Environmental Screening Levels (ESLs) developed by the San Francisco Regional Water Quality Control Board. Under most circumstances, the presence of a chemical in soil at concentrations below the corresponding ESLs can be assumed an insignificant threat to human health and/or the environment. Following completion of these remedial activities, a report summarizing the actions and results was prepared and submitted to the San Mateo County Environmental Health Division which indicated that, "case closure evaluation appears appropriate based on a review of the analytical results presented." DISCUSSION On January 3, 2006, District staff again observed petroleum product emerging from the ground with rainwater at Pulgas Ridge Open Space Preserve. District maintenance staff working at the site noticed a petroleum smell near the original location where petroleum product had been emerging from the ground. Because the storm drainpipe was removed and backfilled, the rainwater and petroleum product are emerging from the ground at a new location. This new location is at the site where a section of pipe was removed next to the suspected former storage tank foundation. Staff has closed the Hassler Loop Trail and has installed barricades to prevent the public from entering this site from the off-leash dog area. San Mateo County Environmental Health Division has been alerted to this new development at the site. LFR has prepared a work plan addendum that has been submitted to the County for approval. Proposed actions will now focus on the suspected storage tank foundation location. Soil samples have already been collected from this location and analytical results will be returned soon. Once approval of the work plan addendum is received, proposed investigations will involve the removal of soils and demolition of the foundation and further investigations of the storm drainpipe. FUNDING The District originally contracted with LFR in January 2005 to conduct investigations and locate the source of the petroleum product at the site. This contract and subsequent amendment was for an amount not to exceed $6,675 under the Planning Department Unanticipated Projects budget in Fiscal Year 2004-2005. R-06-23 Page 3 A budget amount was established in the Planning Department Budget in Fiscal Year 2005-2006 of$29,475, which includes the previous contract amendments for this project. The additional services being provided by LFR under this amendment are estimated at $15,000, which would bring the total contract for services to $44,475. Funds are available in the Pulgas Ridge Staging Area and Trails Project to cover these increased expenses. CEQA COMPLIANCE This project involves limited earthwork for investigating subsurface soil conditions at Pulgas Ridge Open Space Preserve. The District concludes that the source investigations will not have a significant effect on the environment. It is categorically exempt from the California Environmental Quality Act(CEQA) under Section 15330 of the CEQA Guidelines as follows: Section 15330 exempts minor actions to prevent, minimize, stabilize, mitigate, or eliminate the release or threat of release of a hazardous waste or substances. Prepared by: Kirk Lenington, Resource Planner Contact Person: Same as Above Claims No 06-04 Meeting 06-04 Date 2/8/06 Revised Midpeninsula Regional Open Space District # Amount Name Description 4228 $169.01 ADT Security Services Alarm Service-SFO 4229 $126.23 Allied Waste Services Garbage Service 4230 $24.00 American Red Cross Red Cross Training Supplies 4231 $151.12 Anthony J.Anglim Co. U.S.Flag&CA Flag-AO 4232 $5,139.24 Art O'Neal&Associates Influencing Skills Training 4233 $82.60 Barron Park Supply Co. Plumbing Supplies 4234 $620.00 Bay Nature Magazine Ad Placement-April Thru June 2006 4235 $114,73 Big Creek Lumber Lumber Materials 4236 $165.90 Broughton,Obadiah Reimbursement-Tuition&Book 4237 $1,440.34 Cal-Line Equipment,Inc. Chipper Repair 4238 $25.29 California Water Service Company Water Service-Windy Hill 4239 $600.00 CalPERS Actuarial Studies 4240 $65.80 Camino Medical Group Minor First Aid 4241 $50,000.00 City of Mountain View 2005/2006 Support-Deer Hollow Farm 4242 $259.27 Clean Source Janitorial Supplies-AO 4243 $309.91 CMK Automotive Inc. Vehicle Maintenance&Repairs 4244 $119.00 Coastal Sierra,Inc. Intemet Service-SFO 4245 $2,125.00 Concern EAP Quarterly Fee 4246 $12.31 Conoco Phillips 76 Fuel 4247 $296.90 Costco Office&Field Supplies 4248 $2,895.00 Cotton,Shires&Assoc.,Inc. Consulting Services-Real Property 4249 $1,030.46 Cresco Equipment Rental Equipment Rental-Tree Removal At Windmill Pasture& Boom Rental To Remove Haylift From Barn At Deer Hollow Farm 4250 $24.66 CSK Auto Vehicle Supplies 4251 $91.60 Cube Solutions Ergonomic Supplies 4252 $55.00 Del Rey Building Maintenance Replace Lights-AD 4253 $60.00 Downing,Brendan Reimbursement-Cell Phone 4254 $619.36 Evelyn Tetard Accommodations-Rental For Ranger Attending Law Enforcement Academy 4255 $5,700,00 First American Real Estate Solutions Metroscan Online Services 4256 $598.12 Foster Brothers Lock&Key Services 4257 $2,153.14 Gardenland Power Equipment Field Supplies,Tools&Equipment 4258 $206.28 Goodco Press Inc. Shift Change Forms 4259 $485.28 Joe Beyers Reimbursement-SOD Brushes 4260 $75.00 Liebert Cassidy Whitmore Legal Services-Personnel 4261 $121.00 Manager's Edge Annual Subscription 4262 $93.88 McKowan,Paul Reimbursement-Volunteer Supplies 4263 $329.01 Metro Mobile Communications Mobile Radio Maintenance 4264 $5,000.00 Mike Tobar Excavation Demolition-Former Whiteway Property 4265 $5,622.99 Miller,Starr&Regalia Legal Services-Fogarty/MacFarlane Litigation 4266 $2,028.00 Mission Valley Ford Vehicle Repair 4267 $1,587.50 Moore lacofano Goltsman,Inc. Consulting Services-Good Neighbor Policy 4268 $122.82 Pape' Material Handling Bobcat Parts 4269 $425.26 Patsons Media Group Printing Services-"Welcome To Regional Open Space" Fact Sheet 4270 $681.98 Pine Cone Lumber Lumber-Rhus Ridge 4271 $191.55 Quality Toner Products Toner Cartridges 4272 $115.76 R.E.Borrmann's Steel Co.,Inc. Steel Plate-Mt.Umunhum 4273 $29.19 Rancho Ace Hardware&Garden Shop Field Supplies 4274 $1,590.20 Redwood General Tire Co.,Inc. Tires&Repair Page 1 of 3 Claims No 06-04 Meeting 06-04 Date 2/8/06 Revised Midpeninsula Regional Open Space District # Amount Name Description 4275 $150.00 Rice Trucking-Soil Farm Rock Delivery Services-Thornewood 4276 $397.86 Roberts&Brune Co. Plumbing Supplies-Rental Residence 4277 $127.69 Roessler,Cindy Reimbursement-Mileage 4278 $589.28 Roy's Repair Service Vehicle Repairs&Service 4279 $219,65 SBC Telephone Service-AO&SFO 4280 $17,589.97 Shute,Mihaly&Weinberger LLP Legal Services-Coastal Annexation Litigation 4281 $619.36 Simeon Walton Accommodations-Rental For Ranger Attending Law Enforcement Academy 4282 $5,500.00 ## Steve Zembsch Legal Settlement 4283 $106.09 Summit Uniforms Uniform Expenses 4284 $723,89 Tadco Supply Janitorial Supplies-RSA&FFO 4285 $64.00 Terminix Pest Control-A.O. 4286 $405.55 Topley,David Reimbursement-CAPPO Conference 4287 $1,705.34 United Rentals Highway Technologies Trail Signs&U-Channels 4288 $2,000.00 United States Postal Service Postage For Postage Machine 4289 $1,515.77 Verbal Victories Communication Training-Patrol Staff Consulting 4290 $38.49 Verizon Wireless Messaging Services Pager Service 4291 $221.44 West Coast Aggregates,Inc. Base Rock-Thornewood Trail 4292 R $221.59 ADT Security Services Install Alarm Sensor-FFO 4293 R $37.00 Allen's Press Clipping Clipping Service 4294 R $471.90 ArneriGas Propane 4295 R $1,009.99 Driver Alliant Insurance Special Event Insurance-Vendor 4296 R $7,620.00 Employment Development Dept. Unemployment Insurance-Claims 4297 R $276.37 Environmental Science Associates Resource Management Program Analysis&Workshop 4298 R $59.59 Fitzsimons,Renee Reimbursement-Daniels Nature Center Supplies 4299 R $290.80 Global Supply Ben Lomond Crew Supplies(Exchange For Labor) 4300 R $416.06 Half Moon Bay Review Advertising 4301 R $289.79 Home Depot,Inc. Field Supplies&Equipment 4302 R $554.32 Langley Hill Quarry Base Rock-Quarn Driveway 4303 R $245.00 *1 LCC Peninsula Division Training-Board Members 4304 R $35.00 *2 LCC Peninsula Division Training-Board Members 4305 R $54.00 Le's Alterations Uniform Expense 4306 R $39.00 League Of California Cities Legislative Book 4307 R $646.65 Los Altos Garbage Co. Dumpster Services-FFO/Garbage Service-AO 4308 R $3,703.75 NFP Accounting Technologies Fundware Support&Annual Maintenance 4309 R $1,155.68 Orchard Supply Hardware Field Equipment&Supplies 4310 R $19.97 PC World Subscription 4311 R $153.13 Petty Cash Office Supplies,Parking&Mileage,Local Business Meeting Expenses 4312 R $4.33 Rancho Ace Hardware&Garden Shop Field Supply 4313 R $172.69 Robert's Hardware Field Supplies 4314 R $32.19 SBC Telephone Service-AO/Alarm Service-FFO 4315 R $691.48 Shell Credit Card Center Fuel 4316 R $364.40 Skyline County Water District Water Service 4317 R $1,669.20 The Supply Cache Inc. Ben Lomond Crew Supplies(Exchange For Labor) 4318 R $2,008.50 Timothy C.Best,CEG Consulting Services-ECDM Road Assessment 4319 R $11.30 United Parcel Service Parcel Shipping 4320 R $76.98 Verizon Wireless Messaging Service Pager Service 4321 R $169,574.05 West-Mark Water Truck Page 2 of 3 Claims No 06-04 Meeting 06-04 Date 2/8/06 Revised Midpeninsula Regional Open Space District # Amount Name Description Total $317,658.78 "1 Urgent Check Issued 2/3/06 `2 Urgent Check Issued 2/6/06 ## In The Event Agenda Item Is Not Approved,This Claim Will Not Be Processed Page 3 or 3 *4 Claims No 06-04 Meeting 06-04 Date 2/8/06 Midpeninsula Regional Open Space District # Amount Name Description 4228 $169.01 ADT Security Services Alarm Service-SFO 4229 $126.23 Allied Waste Services Garbage Service 4230 $24,00 American Red Cross Red Cross Training Supplies 4231 $151.12 Anthony J.Anglim Co. U.S.Flag&CA Flag-AO 4232 $5,139.24 Art O'Neal&Associates Influencing Skills Training 4233 $82.60 Barron Park Supply Co. Plumbing Supplies 4234 $620.00 Bay Nature Magazine Ad Placement-April Thru June 2006 4235 $114.73 Big Creek Lumber Lumber Materials 4236 $165.90 Broughton,Obadiah Reimbursement-Tuition&Book 4237 $1,440.34 Cal-Line Equipment,Inc. Chipper Repair 4238 $25.29 California Water Service Company Water Service-Windy Hill 4239 $600.00 CalPERS Actuarial Studies 4240 $65.80 Camino Medical Group Minor First Aid 4241 $50,000.00 City of Mountain View 2005/2006 Support-Deer Hollow Farm 4242 $259.27 Clean Source Janitorial Supplies-AO 4243 $309.91 CMK Automotive Inc. Vehicle Maintenance&Repairs 4244 $119.00 Coastal Sierra,Inc. Internet Service-SFO 4245 $2,125.00 Concern EAP Quarterly Fee 4246 $12.31 Conoco Phillips 76 Fuel 4247 $296.90 Costco Office&Field Supplies 4248 $2,895.00 Cotton,Shires&Assoc.,Inc. Consulting Services-Real Property 4249 $1,030.46 Cresco Equipment Rental Equipment Rental-Tree Removal At Windmill Pasture& Boom Rental To Remove Haylift From Barn At Deer Hollow Farm 4250 $24.66 CSK Auto Vehicle Supplies 4251 $91.60 Cube Solutions Ergonomic Supplies 4252 $55.00 Del Rey Building Maintenance Replace Lights-AO 4253 $60.00 Downing,Brendan Reimbursement-Cell Phone 4254 $619.36 Evelyn Tetard Accommodations-Rental For Ranger Attending Law Enforcement Academy 4255 $5,700.00 First American Real Estate Solutions Metroscan Online Services 4256 $598.12 Foster Brothers Lock&Key Services 4257 $2,153.14 Gardenland Power Equipment Field Supplies,Tools&Equipment 4258 $206.28 Goodco Press Inc. Shift Change Forms 4259 $485.28 Joe Beyers Reimbursement-SOD Brushes 4260 $75.00 Liebert Cassidy Whitmore Legal Services-Personnel 4261 $121.00 Manager's Edge Annual Subscription 4262 $93.88 McKowan,Paul Reimbursement-Volunteer Supplies 4263 $329.01 Metro Mobile Communications Mobile Radio Maintenance 4264 $5,000.00 Mike Tobar Excavation Demolition-Former Whiteway Property 4265 $5,622.99 Miller,Starr&Regalia Legal Services-Fogarty/MacFarlane Litigation 4266 $2,028.00 Mission Valley Ford Vehicle Repair 4267 $1,587.50 Moore lacofano Goltsman,Inc. Consulting Services-Good Neighbor Policy 4268 $122.82 Pape'Material Handling Bobcat Parts 4269 $425.26 Patsons Media Group Printing Services-"Welcome To Regional Open Space" Fact Sheet 4270 $681.98 Pine Cone Lumber Lumber-Rhus Ridge 4271 $191.55 Quality Toner Products Toner Cartridges 4272 $115.76 R.E.Borrmann's Steel Co.,Inc. Steel Plate-Mt.Umunhum 4273 $29.19 Rancho Ace Hardware&Garden Shop Field Supplies 4274 $1,590.20 Redwood General Tire Co.,Inc. Tires&Repair Page I of 2 Claims No 06-04 Meeting 06-04 Date 2/8/06 Midpeninsula Regional Open Space District # Amount Name Description 4275 $150.00 Rice Trucking-Soil Farm Rock Delivery Services-Thomewood 4276 $397.86 Roberts&Brune Co. Plumbing Supplies-Rental Residence 4277 $127,61 Roessler,Cindy Reimbursement-Mileage 4278 $589.28 Roy's Repair Service Vehicle Repairs&Service 4279 $219.65 SBC Telephone Service-AO&SFO 4280 $17,589.97 Shute,Mihaly&Weinberger LLP Legal Services-Coastal Annexation Litigation 4281 $619.36 Simeon Walton Accommodations-Rental For Ranger Attending Law Enforcement Academy 4282 $5,500.00 Steve Zembsch Legal Settlement 4283 $106.09 Summit Uniforms Uniform Expenses 4284 $723.89 Tadco Supply Janitorial Supplies-RSA&FFO 4285 $64.00 Terminix Pest Control-A.O. 4286 $405.55 Topley,David Reimbursement-CAPPO Conference 4287 $1,705.34 United Rentals Highway Technologies Trail Signs&U-Channels 4288 $2,000.00 United States Postal Service Postage For Postage Machine 4289 $1,515.77 Verbal Victories Communication Training-Patrol Staff Consulting 4290 $38*49 Verizon Wireless Messaging Services Pager Service 4291 $221.44 West Coast Aggregates,Inc. Base Rock-Thornewood Trail Total $125,754,07 Page 2 of 2 Regional Open -. ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT I I I TO: Board of Directors I FROM: L. Craig Britton, General Manager~ DATE: February 3, 2006 RE: FYI's I i EE Regional Open lace MIDPENINSULA REGIONAL OPEN SPACE DISTRICT January 26, 2006 William and Lesley Obermayer 22400 Skyline Blvd.,422 La Honda, CA 94020 RE: Portola Lookout Properly(former Comas property) Dear Mr. and Mrs. Obermayer: The Midpeninsula Regional Open Space District is in receipt of your letter dated January 7,2006 regarding the maintenance status of the section of Long Ridge Road that passes through the former Comas property recently purchased by the District. Your letter references the deeded road easement to Long Ridge Road across this property benefiting the Portola Park Heights subdivision. The easement to Long Ridge Road(copy enclosed)for the Portola Park Heights subdivision does not include any road maintenance obligation by the owner of the property. However,the District does intend to maintain this section of Long Ridge Road in good repair and in accordance with the District's Service Plan prepared for the Coastside Protection Area. The road will be maintained in its current unsurfaced condition in order to minimize the potential for erosion or washout of either Long Ridge Road or Sorich Road, further downhill. To date,the District, on behalf of POST, has graded this section of Long Ridge Road, and has also cleared the ditches running along the road. Paving any of the roads across the former Comas property serves no benefit to the intended long-term management of the property as protected open space,nor would it be prudent use of the District's limited land management resources. The Skyline Field Office will be in contact with you to better understand the particulars of the emergency response incident you mentioned in your letter. In the meantime,please feel free to contact Mike Williams or David Sanguinetti at the District office to further discuss the matter. Sincerely, Jed Cyr President, Board of Directors JC:MR:mr cc: MROSD Board of Directors David Sanguinetti, Skyline Field Office Portola Park Heights Property Owners' Association Enclosure 33o Distel Circle 650-6gi-1200 infoPopenspace.org BOARD OF D I RECTORS:Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER: Los Altos CA 94022-1404 650-6gi-0485 fax www.openspace.org Deane Little,Nonette Hanko,Larry Hossett,Kenneth C.Nitz L.Craig Britton of sA.� a � Fes, January 25, 2006 Aurelio Posadas Actin Division Chief i Division of Plant Health and Pest Prevention Services ENVIRONMENTAL California Department of Food and Agriculture SERVICES 1220 N Street, Suite A-316 AGENCY Sacramento, CA 95814 RE: Pest Ra ting for Sl ender Fa lse Bro me Agricultural g Commissioner/Sealer of Weights &Measures Dear Aurelio: In November 2003, Jim Johnson, a participant in the San Mateo County Weed Management Area, noticed a grass at the edge of a local redwood a ed green all year and seemed to be spreading. Mr. Johnson fores t that stayed f Y Y Animal Control broughtoffice for identification. On the ass to our a sample h le of grass December 2, 2003 the California Department of Food and Agriculture Plant Identification Laboratory in Sacramento identified this grass as Brachypodium sylvaticum, a non-native grass from North Africa and of this plant in i the first record Cooperative Extension Eurasia. According to the CDFA lab,this sp California. The grass is known as slender false brome and currently has a «Q"-rating. Fire Protection Slender false brome infests nearly 10,000 acres in Oregon where it has had significant impacts on a wide diversity of native habitats. In California, slender false brome is believed to be confined to an area around the Town of Woodside in San Mateo County. The majority of the infestation is on LAFCo Midpeninsula Regional Open Space District land,but it has also been found on nearby roads and adjacent private properties. The infestation is currently located on an estimated 50 to 100 acres. Library In April 2004, the San Mateo County Weed Management Area sponsored an infor mational public workshop in Woodside to heighten awareness of the pre senceof this non -native e ass The workshop emphasized the n potential for this ass to adversely affect the local redwood forests and Recreation 0 Parks & Re Y P � ut the Cou nty.. Since this meeting, a number other natural areas throughout ty g, of concerned private landowners have initiated efforts to eradicate this III pest. Planning & Building AGRICULTURAL COMMISSIONERISEALER OF WEIGHTS &MEASURES DIVISION 47 _ -0 0 99•Redwood City,CA 94064 0999 Phone (650) 363 00• FAX (C. } 728 Heller Street•P.O.Box 9 y, II II Immediately after the Midpeninsula Regional Open Space District realized the . seriousness of this invasive weed, they began taking steps to control it on their public lands. The District has recently allocated$1.2 million over the next ten years toward the effort to eradicate this pest. Unfortunately, there are some landowners adjacent to areas where slender false brome is being removed that are not yet supporting the eradication effort. I would like to respectfully request that CDFA evaluate the "Q"-rating for Brachypodium sylvaticum, and assign a more appropriate rating that reflects the serious threat from this invasive grass, and the substantial efforts currently underway to eradicate the local infestation in San Mateo County. Based on the information we have received from the Oregon Department of Agriculture and the apparent limited occurrence in California, I believe an"A"-rating for this invasive grass should be considered. I Thank you for your assistance. Please contact me if you need any additional information.. i Sincerely Ga il be Agricultural Commissioner/Sealer cc: Larry Bezark Dorthea Zadig Cindy Roessler Richard Price Regional Open St re ------------------------ January 31, 2006 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT The Honorable Arnold Schwarzenegger Governor of California State Capitol Building Sacramento, CA 95814 Dear Governor Schwarzenegger: We welcome your initiative in negotiating a much-needed infrastructure bond package that addresses a range of public improvement spending—from highways and schools to levees and ports. As one of the major providers of open space lands in the San Francisco Bay Area, we would like to remind you that no funds have currently been earmarked exclusively for open space lands and urban parks even though they are a critical element of the state's infrastructure. Therefore, we urge you to ensure that at least $1 billion of any infrastructure bond that moves forward be earmarked for open space and parks. These funds should be allocated to the California Department of Parks and Recreation for competitive or block grant distributions from the various park programs administered by the State Department of Parks & Recreation. While Proposition 40 contained nearly $250 million in competitive grant dollars, agencies applied for nearly $1.15 billion in funds, leaving $900 million in important local open space and park projects unfinished and awaiting revenue support. And while $800 million was contained in Proposition 40 (Block grant and competitive programs) to address local park needs, construction and material costs nearly doubled between the time that the Proposition was approved by the voters and dollars were actually allocated. Therefore, the state and its voters did not receive as big a bang for the buck as anticipated. Please ensure that funds for open space and urban parks are contained in the infrastructure bond because open space and public parks are not a luxury, but a necessity to the states continued economic prosperity. Sin erely, bcc: Bettina Ring L. Craig Britton Distribution List: Senate President Don Perata General Manager Senator Joe Simitian Speaker Fabian Nunez cc: Ralph Heim, Public Policy Advocates Assemblymember Sally Lieber MROSD Board of Directors Assemblymember Ira Ruskin 33o Distel Circle 650-691-1200 info@openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER: Los Altos CA 94022-1404 650-691-0485 fax www.openspace.org Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz L,Craig Britton i Regional Open Si. .:e ------------- MIDPENINSULA REGIONAL OPEN SPACE DISTRICT January 30, 2006 La Honda Pescadero Unified School District i P.O. Box 189 Pescadero, CA 94060 Attn: Superintendent Tim Beard i Re: Agreement Between La Honda Pescadero Unified District(LHPUSD) and S Mid peninsula Regional Open ace District(MROSD) P g P P Report of Purchases within 30 days of Close of Escrow Dear Superintendent Beard: On behalf of MROSD, I am pleased to forward this report regarding property purchases within the LHPUSD boundary and the MROSD Coastside Protection Area within 30 days of close of escrow, as outlined in our March 2004 agreement. The agreement became effective on September 7, 2004 when the Certificate of Completion of Annexation was recorded by the San Mateo County Local Agency Formation Commission (LAFCo) extending the MROSD boundary to the Pacific Ocean from the southern border of Pacifica to the Santa Cruz County line. I This mutually beneficial agreement furthers the mission of both agencies for the public benefit. The mission of MROSD is: "To acquire and preserve a regional greenbelt of open space land in perpetuity; protect and restore the natural environment; and provide opportunities for ecologically sensitive public enjoyment and education," which includes a commitment to further and support environmental education. MROSD desires to support such education and agreed to compensate LHPUSD for any potential reduction in property tax revenue that results from implementing the Coastside Protection Program, in consideration for LHPUSD providing educational services that promote and conduct environmental education. According to the agreement, within 30 days of close of escrow, MROSD is required to report to LHPUSD on any MROSD eligible land purchases within the LHPUSD and Coastside Protection Area by Assessor Parcel Number(APN). On January 6, 2006, MROSD closed escrow on two purchases within LHPUSD and the Coastside Protection Area. The first property is the former Rapley Ranch property, acquired by the Peninsula Open Space Trust(POST) and then sold to MROSD. One of the two parcels comprising the 151.15-acre property is located within LHPUSD: APN 080-320-170. The second property is the former Portola Lookout 50 acre property, first acquired by POST, and then sold to MROSD: APN 085-130-050. 33o Distel Circle 650-6gruoo info@openspace.org BOAR D OF DIRECTORS:Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER: I, Los Altos CA 94022-1404 650-6gr0485 fax www.openspace.org Deane Little,Nonette Hanko,Larry Hossett,Kenneth C.Nitz L.Craig Britton I Superintendent Jim Beard January 30,2006 Page 2 Please note that, according to the agreement, MROSD will report to LHPUSD all purchases and leases within LHPUSD and the Coastside Protection Area by July 1, 2006. At that time, MROSD will submit the first of two installments of the Tax Compensatory Fee from MROSD for relevant purchases made during the first six months of the year. Also, please note that the District's obligation to pay the fee is contingent upon the annexation being determined to be final and effective as it is currently under court challenge. Z--7N L. Craig Britton General Manager cc: MROSD Board of Directors Regional" Open �� -ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT I TO: Board of Directors FROM: L. Craig Britton, General Manager DATE: February 8, 2006 RE: FYI's i I I � c��FA�g$T j -----Original Message----- From: Matt Freeman Sent: Tuesday, February 07, 2006 8:13 AM To: Craig Britton; John Maciel (John Maciel); David Sanguinetti r Subject FW: PenMtnBike Crossover trail From: Charles Jalgunas, PassionTrailBikes.com Sent: Monday, February 06, 2006 10:26 PM To: Craig Beckman; Matt Freeman Subject: Fwd: [PenMtnBike] Crossover trail I thought you guys would enjoy seeing this. I haven't been out there in a while. Charles 4 0 Date: Mon, 06 Feb 2006 14.3 .38 -080 � I rode at ecdm yesterday afternoon. Most of the trails have some sloppy sections. I was surprised and pleased by Crossover, which was the only completely dry trail. Not even a mud puddle. That's awesome for such a new trail. Congrats to the trail planners/builders on a well constructed trail. (Also loving those grade reversals for their ride qualities.) -brian i Regional Open Space II MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Memorandum To: Craig Britton From: Paul McKowan Date: February S 2006 e Re: Kudos from District Volunteer Dennis Henley Hello Craig, We recently received a very nice email message from District Preserve Partner volunteer Dennis Henley. I have copied Dennis' email below and forwarded the message to the Operations Department so they can post it at the two field offices. Enjoy! Paul Message received Tuesday, February 7, 2006: Thanks Paul, I am sure I will be able to learn new ideas for my own garden. I must say, the Thursday and Saturday work projects have all been very uplifting. Your staff and the volunteers have all been the right mix for such projects; dedicated, hard working outdoor enthusiast, with very healthy attitudes. Thanks for maintaining such a great volunteer organization. Regards, Dennis Henley I'I i Regional Open pace MIDPENINSULA REGIONAL OPEN SPACE DISTRICT December 6, 2005 Ms. Leslie Pantling Picchetti Winery 13100 Montebello Rd. Cupertino, CA 95014 Dear Leslie: Effective November 1, 2005, your monthly rent will be$366.89,which reflects an increase of 2.16%, or an addition of $7.76 per month, as based on the August 2004— August 2005 Consumer Price Index. Inasmuch as the rent you have already paid for November and December does not reflect this increase,would you please add the supplemental amount of$15.52 for November and December 2005 to the January 2006 rent. That would make the total due in January$382.41. We have received your November 1, 2005 Letter of Intent, and will respond to it shortly after the first of the year, when we will have the time to give it the attention it deserves. Unfortunately our end of the year workload precludes a proper response at this time. Best wishes for the holidays. Sincerely, John- . Dickey Real Property Specialist 330 Distel Circle • Los Altos, CA 94022-1404 Phone:650-691-1200 Fax:650-691-0485 • E-mail: mrosd@openspace.org • Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz • General Manager:L.Craig Britton R E CE."IV E D FEB 0 8 2006 AI DPlENINSULAFIEGIONALO EN SPA 4CE CT February 7, 2006 I iI Mr. Michael Williams Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022 Dear Mike: Per your request, I submitted a revised Letter of Intent for the new lease on Picchetti Ranch for review on November 1, 2005. It has been over three months without a response from the District on this document and I would like to respectfully ask for your comments again. We have been working on the proposed lease that this Letter of Intent represents now for eight years. The business impact to me at this point is critical. 1 will need to begin the preliminary steps to relocate my production over the next few months if you cannot provide me with some clear direction as to whether or not the District wishes to 1 1 extend a lease renewal and under what terms. This s because the process to establish,b h, permit and relocate a bonded winery facility can take a year. The current lease is up on November 1, 2007, and this date will fail within the 2007 harvest and production period. Your response will be greatly appreciated. Please understand that I want to continue to operate my business in a cooperative agreement with the District under a new lease. Thanks in advance. Sincerely, Leslie Pantli n9 cc: Jeff Widman, Esq. I Nonette Hanko, Board of Directors Pete Siemens, Board of Directors Duncan Simmons, Esq. Jed Cyr, Board of Directors PICCHETFI WINERY• 13100 Montebello Road•Cupertino,CA 95014•(408)741-1310•Fax(408)741-5213•www.plcchetti.com