HomeMy Public PortalAbout20060308 - Agenda Packet - Board of Directors (BOD) - 06-09 I
Regional Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 06-09
REGULAR AND SPECIAL MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
6:30 p.m.
Wednesday, March 8,2006
330 Distel Circle, Los Altos, California
AGENDA*
Please Note: 6:30 p.m. Closed Session Special Meeting Start Time
1 r 7:30 p g g Start Time.m. Regular a Meeting
6:30 ROLL CALL
SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE
DISTRICT—CLOSED SESSION
The Closed Session will begin at 6:30 p.m. At the conclusion of the Closed Session,the Board will adjourn
the Special Meeting Closed Session to the Regular Meeting, and,at the conclusion of the Regular Meeting,
the Board may reconvene the Special Meeting Closed Session.
1. Conference with Real Property Negotiator—California Government Code § 54956.8
_ 7 and 575 OS-001
Real Property Unincorporated, Santa Clara County,APNs: 575 0 4 00
Hicks Road, between Pheasant Road and Reynolds Road
Agency Negotiator—Craig Britton, General Manager
Negotiating_Party—Santa Clara Valley Water District, Dennis Cheong
Under Neg
otiation—Terms of Conveyance
ance Y
2. Conference with Labor Negotiators,Government Code § 54957.6
Agency Negotiators—Craig Britton, Sally Thielfoldt,John Maciel
Employee Organization—Midpeninsula Regional Open Space District Field Employees Association
3. Conference with Labor Negotiators,California Government Code § 54957.6
Agency Negotiators—Craig Britton, Sally Thielfoldt
Unrepresented Employees—Office, Supervisory and Management Staff
I
REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE
DISTRICT
ROLL CALL
REPORT ON RETURN FROM CLOSED SESSION (The Board shall publicly report any action taken in Closed
Session pursuant to Government Code Section 54957.1(a).)
ORAL COMMUNICATIONS—Public
ADOPTION OF AGENDA—J. Cyr
ADOPTION OF CONSENT CALENDAR—J. Cyr
*** APPROVAL OF MINUTES—January 12, 2006
*** APPROVAL OF WRITTEN COMMUNICATION
I ,'
Meeting 06-09 Page 2
BOARD BUSINESS
7:40* 1 Presentation of Proposed Fiscal Year 2006-2007 Budget—S. Thielfoldt
8:10* 2 Presentation of Controller's Report on Proposed Fiscal Year 2006-2007 Budget—M. Foster
8:20* 3 Presentation of Vegetation Mapping Results at Mills Creek and Purisima Creek Redwoods Open
Space Preserves and Surrounding Areas as Presented by Staff—M. Sagues
4 Authorization for General Manawer to Terminate Existiny,Agreement with Paye&Turnbull,Execute
Consultant Agreement with Frederic Knapp, Architect,for Construction Management Services at
Picchetti Ranch Open Space Preserve for a Total Not to Exceed $2 1,000-, Determine Recommended
Actions are Categorically Exempt from CEQA—D. Vu
5 Authorization for General Manager to Amend Consulting Contract with LFR Levine-Fricke to
Provide Additional Traffic Engineering and Design Services for the Proposed Staging Area at El
Corte de Madera Creek Open Space Preserve for an Additional Amount Not to Exceed $20,000;
Determine Recommended Actions are Categorically Exempt from CEQA—A. Ruiz
6 Adoption of Resolution Authorizing Disposal of Certain District Records Pursuant to Public
Resources Code Sections 5557.1 and 5557.2 and Authorizing Execution Thereof by President of the
Board of Directors; Repeal Resolution 87-44; Determine Recommended Action is Not a Project for
the Purposes of CEQA—D. Simmons
REVISED CLAIMS
8:30* INFORMATIONAL REPORTS—Reports on compensable meetings attended. Brief reports or
announcements concerning pertinent activities of District Directors and Staff; opportunity to refer public or
Board questions to Staff for factual information; request Staff to report back to the Board on a matter at a
future meeting; or direct Staff to place a matter on a future agenda.
CLOSED SESSION CONTINUED(if necessary)
REPORT ON RETURN FROM RECONVENED CLOSED SESSION(if necessary) —California Government
Code Section 54957.1(a).
8:45* ADJOURNMENT
TIMES ARE ESTIMATED AND ITEMS MAY APPEAR EARLIER OR LATER THAN LISTED.AGENDA IS SUBJECT TO
CHANGE OF ORDER.
TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each item is considered
by the Board of Directors. You may address the Board concerning other matters during Oral Communications. Each
speaker will ordinarily be limited to three minutes. Alternately,you may comment to the Board by a written
communication, which the Board appreciates.
All items on the consent calendar may be approved without discussion by one motion. Board members, the General
Manager, and members of the public may request that an item be removed from the Consent Calendar during
consideration of the Consent Calendar.
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT,IF YOU NEED ASSISTANCE TO PARTICIPATE
IN THIS MEETING,PLEASE CONTACT THE DISTRICT CLERK AT(650)691-1200. NOTIFICATION 48 HOURS PRIOR
TO THE MEETING WILL ENABLE THE DISTRICT TO MAKE REASONABLE ARRANGEMENTS TO ENSURE
ACCESSIBILITY TO THIS MEETING.
m Regional Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-06-34
Meeting 06-09
March 8, 2006
AGENDA ITEM I
AGENDA ITEM
Initial Presentation of the District's Budget for Fiscal Year 2006-2007
GENERAL MANAGER'S RECOMMENDATION
Review the proposed District budget for the 2006-2007 fiscal year. The final District budget for
the 2006-2007 fiscal year and the report and recommendations of the Administration and Budget
Committee will be presented at the Board's March 22nd Regular meeting for adoption.
Please note that some budget figures have changed since the last meeting of the Committee. A
few minor adjustments were made in Salary and Benefits category after a final staff review to
correct minor salary calculation errors in Administration, Public Affairs, and Operation. The sum
of these adjustments total $16,349.
DISCUSSION
Overview
This report presents the proposed budget for the 2006-2007 fiscal year that extends from April 1,
2006 through March 31, 2007. Staff will review this report with you at your March 8, 2006
Regular meeting. The proposed budget for the 2006-2007 fiscal year currently totals
$42,280,320 and breaks down as follows:
Land Purchases $22,564,000
Debt Services $7,162,230
Operating Expenses $10,717,418
Property Management $157,772
Public Access Improvements $1,393,800
Staff Facility Improvements $95,000
Other Special Projects $800
Coastside Protection $189,300
Total $42,280,320
The proposed $10,717,418 Operating Budget represents a 13.8% increase from the Operating
Budget approved in 2005-2006.
The increase in the Operating Budget expenses is primarily a result of increased staff and
increased costs for Salaries and Benefits (totaling a 8.2% increase District-wide in salary and
benefits), and significant new investments in the Resource Management Program and equipment
for new staff. The increase in staff reflects normal growth, which would have occurred over a
two to three year period, except that the District slowed the growth due to the state's property tax
R-06-34 Page 2
revenue "take away" according to the Governor's agreement with cities, counties and special
districts. The proposed Salaries and Benefits budget includes increases in the PERS employer
contribution (0.413%) and increases for medical program benefits (11.8%). This budget does not
include an annual salary adjustment for staff because negotiations for a new contract with the
represented employees are still underway.
The budget for Salaries and Benefits reflects three new Ranger staff positions budgeted for a full
year (two of these positions were budgeted at the final three months in FY 2005-2006, one
position was added for the final three months at mid-year) and the new Resource Specialist
position (approved at mid-year) budgeted for a full year in the Operations Department, and a full
year of salary and benefits for the General Counsel and Accounting Clerk in Administration
(both positions previously budgeted at 80% time). Staff changes are discussed in more detail in
the individual department sections of this report.
There are also significant increases in the amount budgeted for Worker's Compensation (33.5%
increase) and Unemployment insurance (17.5% increase) from the 2005-2006 adopted budget. In
light of the substantial increase in Worker's Compensation, staff sought the assistance of Skip
McIntrye who provided a competitive cost analysis of other Worker's Compensation programs
and found the California Joint Power Insurance Authority to be the most competitive rate based
on our risk and claim history, estimating a continued savings of over $100,000 annually to the
District.
The FY 2006-2007 budget proposes a significant increase in the budgeted activities in Resource
Management Program and fixed assets for Operations. These activities will be discussed in more
detail in the Planning and Operation department budget discussions.
Budget Growth Guideline for Operating Expenses
The Budget Growth Guideline for Operating Expenses generally provides for an average 7%
growth in an Operating Budget when tax revenue growth is estimated to be 5% or less. The
guideline also allows some limited growth in an Operating Budget beyond 7% when tax revenue
growth is estimated above 5% and the relationship between the Operating Budget and tax
revenue is below 50%. The existing definition of Operating Expenses includes salaries and
benefits, services and supplies, and fixed assets associated with the administration of the
District's five departments, and cost associated with land purchase such as appraisals, title
insurance, legal costs and site engineering. Expenditures for land purchases, property
management, special projects, capital improvements (including master planning) and the Coastal
Protection Program are considered outside operating expenses.
For this fiscal year, staff proposes adjusting the definition of Operating Expenses to also exclude
those costs associated with land purchases. A revised Budget Growth Guideline for District
Operating Expenses and Capital Improvement is included as Attachment A of this report. With
that change and the increased costs noted above, the proposed Operating Budget would reflect a
13.8% increase from the 2005-2006 Operating Budget. Although the percentage difference from
2005-2006 to 2006-2007 is above 7%,the District's Operating Budget has been well below the
7% guideline in prior years. As a result, in this budget year, the Operating Budget is within
approximately $24,000 of what the Operating Budget would have been if it grew 7 %per year
since fiscal year 2000-2001 (See chart in Attachment B).
R-06-34 Page 3
In addition, the 2006-2007 tax revenues are anticipated to increase 11% over 2005-2006 tax
revenues from $19.7 million to $21.9 million. This amount includes the loss of approximately
$580,000 resulting from the last portion of our state"take-away." Most importantly,the
Operating Budget will be approximately 47%of the projected tax revenue and meets the
requirement that the relationship between the Operating Budget and tax revenue be below 50%
according to the Guideline.
Budget Review Process
The 2005-2006 Administration and Budget Committee, composed of Directors Nitz(Chair),
Davey and Siemens, reviewed the proposed budget on the Board's behalf during four open,
publicly-noticed meetings in February. The Committee's work included reviewing the proposed
2006-2007 budgets by department and category expense groupings (as well as by major projects
and activities), the 2005-2006 projected expenditures, and the Budget Growth Guideline for
Operating Expenses and Board-suggested changes in the Action Plan. The Committee members
received and reviewed all the line item accounts included in each department's proposed budget,
the District-wide budget information for salaries and benefits, the Operation's department
equipment plan, property management and anticipated rental income, the Capital Improvement
Program budget, and the resource management budget breakdown in Planning and Operations.
Controller Mike Foster met with the Committee on February 23, 2006 to discuss projected
revenues, debt service, and a District cash flow analysis. The Controller's report will be
presented to the Board separately at your March 8th Regular meeting. The Committee will meet
on March 14, 2006, if necessary, to review changes suggested by Board members at tonight's
meeting to the proposed budget prior to the Board's final adoption on March 22, 2006.
Proposed Program Budgets
The following section of this report presents the 2006-2007 proposed budget by department to
facilitate your review. Attachment C of this report shows in detail the 2006-2007 proposed
budget broken down by department and major expenditure categories.
1. REAL PROPERTY DEPARTMENT
05-06 Adopted 05-06 Projected 06-07 Proposed
Budget Expenses Bud et
Salaries & Benefits $502,454 $473,050 $499,806
Services & Su lies $91,625 $49,475 $123,300
Fixed Assets—Operating $102,750 $269,650 $0
Expenses
Property Management $106,150 $118,557 $157,772
Debt Service $6,961,814 $6,961,814 $7,162,230
Land $20,000,000 $13,250,000 $22,564,000
Special Project $114,625 $10,000 $0
TOTAL 27,879,418 $21,132,546 $30,507,108
The 2006-2007 proposed budget for the Real Property Department is 30,507,108, a 9.4%
increase above the 2005-2006 adopted budget. Excluding debt service payments,the Real
Property Department budget is $20,902,783. The department proposes $20,000,000 for New
Land Purchases and $2,250,000 in Prior Land Commitments for the purchase of the POST
(Forde)property as an addition to Purisima Creek Redwoods Open Space Preserve. Under New
R-06-34 Page 4
Land Purchases for 2005-2006 Projected Expenses, the POST (Driscoll Ranch)property
purchase at $9,000,000 as an addition to La Honda Creek Open Space Preserve is scheduled to
close escrow prior to April 1, 2006 (the beginning of the new fiscal year). In the event this
transaction is not completed in this time frame, $9,000,000 will be shifted from the 2005-2006
Projected Expenses to Prior Land Commitments as part of the 2006-2007 budget. Controller
Mike Foster forecasts that the amount budgeted for new land purchases and prior commitments
will be available in 2006-2007 for the purchase of land.
The Real Property Department's emphasis during 2006-2007 is to continue focusing efforts on
purchasing lands that fill in and complete the open space greenbelt, expanding the greenbelt into
the Coastal Protection Area, aggressively seeking resolution to encroachment problems, and
completing several grant-funded land purchase projects at Saratoga Gap, El Corte de Madera,
and Purisima Creek Redwoods Open Space Preserves.
The budget for Salaries and Benefits decreases slightly below the 2005-2006 adopted budget due
to the recent filling of a vacant position at a lower level within the salary range. No position
changes are proposed for this department.
The budget for Services and Supplies increased 34.6% above the 2005-2006 adopted budget
primarily due to an anticipated increase in legal assistance needed to resolve encroachment
problems on District lands. The Services and Supplies budget includes monies for appraisals,
title research, surveys, engineering studies, grant preparation, legal fees and environmental
assessments related to protecting the District's real property rights.
The budget for Fixed Assets relating to land purchases has been moved from the Operating
Budget to Fixed Assets (Land) for the coming year. These expenses are directly related to new
lands purchased by the District, such as appraisals, site engineering, escrow fees, title insurance,
and legal fees. Fixed Assets (Land) for 2006-2007 includes $2,250,000 for completing the
purchase of the POST (Forde) property addition to Purisima Creek Redwoods Open Space
Preserve that was approved in 2005-2006 but has been delayed in an attempt to secure grant
funds in the coming year.
Debt Service for principal repayment and interest on the District's land contracts and note issues
is budgeted at $7,162,230 for the 2006-2007 fiscal year, an increase of 2.9% over the 2005-2006
adopted budget.
In 2005-2006, the Special Projects budget included$64,625 for the Guadalupe Land Co. and
$50,000 for improvements to a residence at El Sereno Open Space Preserve. The Guadalupe
Land Co. budget was not spent due to the cancellation of property taxes and resulting surplus of
funds available for operations. There are no Special Projects budgeted for 2006-2007.
The 2006-2007 proposed budget for the Property Management Program is $157,772 a 48.6%
increase above the 2005-2006 adopted budget. The increase is related to significant road repair
project at Russian Ridge Open Space Preserve, roof replacement at Monte Bello Open Space
Preserve, and a storm drain repair to the tenant-occupied portion of the Distel Circle office
building. The program's proposed budget is divided into two major areas: 1) ongoing regular
property management activities, and 2) expenditures related to the District's administrative office
building. Operating Expenses for the portion of the building occupied by the District are
included in the Administration budget.
7
R-06-34 Page 5
Net income from the District's property management properties for fiscal year 2006-2007 is
projected at$667,228 (gross income of$825,000), a 9.4% decrease below the 2005-2006
projected net income. This decrease in net income is a result of the increased budgeted expenses
for 2006-2007 discussed above. In 2005-2006, projected net income is $678,256 (gross income
of$813,400), a minor decrease from the 2004-2005 income of less than 1%.
2. PLANNING DEPARTMENT
05-06 Adopted 05-06 Projected 06-07 Proposed
Budget Expenses Budget
Salaries & Benefits $896,336 $868,652 $898,633
Services & Supplies—Operating $56,910 $48,190 $78,645 .
Fixed Assets—Operating $0 $0 $0
Expenses
Public Access Facilities & $1,555,441 $848,280 $1,368,800
Planning Projects
Unanticipated Capital $25,000 $49,500 $25,000
Improvements
Staff Facilities $20,000 $0 $95,000
Coastside Protection Program $348,000 $330,300 $189,300
TOTAL $2,901,687 $2,144,922 $2,655,378
The 2006-2007 proposed budget for the Planning Department is $2,655,378 and represents a
decrease of 8.5% from the 2005-2006 adopted budget. The reduction in the overall Planning
budget is primarily the result of minor decreases in the Capital Improvement Projects Program,
which includes both Public Access Facilities, Staff Facilities, and Unanticipated Capital
Improvements.
To simplify tracking and reporting, the Planning Department budget is divided into two sections:
Operating Budget and Planning Projects and Capital Improvement Program Budget.
Operating Budge
The proposed Operating Budget reflects Salaries and Benefits and non-project-related services
and supplies necessary for the every day operational needs of the Department. The $977,278
proposed Operating Budget is 2.5%higher than the 2005-2006 adopted Operating Budget.
There is a slight increase in Salaries and Benefits and a slight decrease in the services and
supplies area. This budget includes funding for both a Geographic Information System(GIS)
Intern and a part-time contract planner.
Planning Projects and Capital Improvement Program Budget
The proposed Planning Projects and Capital Improvement Program Budget of$1,678,100 is
separated into programs to reflect the projects associated with specific growth guidelines.
Programs include Planning Projects, Public Access Facilities, Unanticipated Capital
Improvement Projects, Staff Facilities and the Coastside Protection Program.
R-06-34 Page 6
The $1,368,800 proposed budget for Public Access Facilities and Planning Projects is subject to
the $500,000 per year guideline averaged over a five-year period. When adjusted for grant
income, the proposed budget is slightly above the cap as shown in Attachment D.
• The Planning Projects Program proposed budget of$410,300 includes the Sierra
Azul/Bear Creek Redwoods and La Honda Creek Master Plans, completion of the
District-wide Vegetation Classification project, the San Francisquito Creek Watershed
Road and Trail Inventory and Assessment, a comprehensive resource assessment of
Thornewood Open Space Preserve, and habitat assessments for special-status species
including Marbled Murrelet, Steelhead Trout and Red-legged Frog.
• The Public Access Facilities Program(capital improvements that address structural
upgrades, trails, roads, staging areas, signage and fencing, etc.) includes completion of
the Picchetti Winery seismic upgrade project, the Pulgas public access improvements
project, and implementation of the third year of the Watershed Protection Program at El
Corte de Madera Creek Open Space Preserve. Approximately 30% of the $958,500
proposed for this program is grant-funded.
The Unanticipated Capital Improvements Program includes budget allocations for demolitions,
barriers, signs, and other improvements that may be necessary for properties that are acquired
during the next fiscal year, or for emergency projects. Based upon recent unanticipated project
expenses, the proposed budget is $25,000.
The guideline for improvements to Staff Facilities, revised in 2004-2005, limits the Staff
Facilities budget to an amount, that when averaged over 10 years, is less than 3.5% of the
District's Operating Budget. The proposed $95,000 budget for the Staff Facilities Program
includes funding for repair and relocation of the HVAC at the Skyline Field Office, and for
architectural services at the District administrative office to plan for future use of the tenant
space by District staff and evaluate the cost and benefit of solar power. This amount is well
below the guideline. Attachment D also shows the staff facility budget averages beginning with
fiscal year 1995-1996.
The 2006-2007 proposed budget for the Coastside Protection Program is $189,300,
approximately 45.6% less than last year's adopted budget. The cost of planning work for the
Coastside Protection Program is not subject to a growth guideline. Staff and the Administration
and Budget Committee's recommendation is to keep the Coastside budget outside of the
District's Operating Budget for an additional year to accommodate remaining anticipated legal
fees and LAFCo conditions of approval. The proposed budget includes funding for legal
services, public relations including the revision of the Good Neighbor Policy and newsletter
distribution, and a pro-rata share of the purchase of a fire truck($50,000) per the agreement with
San Mateo County regarding fire services. The decrease from last year's budget is largely
attributed to the purchase in fiscal year 2005-2006 of a$170,000 water truck, which was
required as a mitigation measure in the Final Environmental Impact Report for the Coastside
Protection Program.
R-06-34 Page 7
3. OPERATIONS DEPARTMENT
05-06 Adopted 05-06 Projected 06-07 Proposed
Budget Expenses Budget
Salaries & Benefits $4,005,977 $4,081,292 $4,505,427
Services & Supplies $1,111,422 $1,139,841 $1,449,687
Fixed Assets—Operating $125,500 $125,000 $331,000
Expenses
TOTAL $5,242,899 $5,346,133 $6,286,114
The 2006-2007 proposed budget for the Operations Department is $6,286,114, a 19.9% increase
over the 2005-2006 adopted budget. The priorities for the Operations 2006-2007 budget are to
continue to provide responsible stewardship of all District lands by furnishing the public safety,
maintenance, construction, and expanded resource management activities that are necessary to
protect and enhance the natural resources and ensure safe and appropriate use of District lands.
The Salaries and Benefits budget is $4,405,427, an increase of 12.5% over the 2005-2006
adopted budget because of a full year of salaries and benefits for the three new Ranger positions
(two of these positions were budgeted for three months in 2005-2006), the addition of the
Resource Specialist I position, and additional temporary clerical hours for the field offices (2,000
hours total;
The 2006-2007 proposed Services and Supplies budget of$1,449,687 is a 30.4% increase over
the 2005-2006 adopted budget. This portion of the Operations budget includes the following
items: (1) continued improvements to the District's radio system to correct current problems and
address coverage of additional Coastal lands, (2) increased fuel costs, and (3) emergency medical
oxygen equipment for the remaining patrol vehicles which were not equipped in 2005-2006.
Included in the Services and Supplies budget is the 2006-2007 proposed Resource Management
Program budget of$420,600, an increase of 90.6% from 2005-2006. The increased budget
provides: (1) $186,250 for work on Sudden Oak Death and slender false brome, (2) a greater
level of invasive species control, (3) matching funds for scientific research, (4) continued
evaluation of resource management programs, (5) additional funds for consultants and equipment
rentals, and (6) the purchase of additional field supplies for resource management projects.
The Fixed Assets budget is $33 1,000, an increase of 163.7% over the 2005-2006 adopted budget.
In 2005-2006 the purchase of additional vehicles for new staff was deferred because of the
state's "take away." The District purchased a water truck for $170,000 that was included in the
Coastal Protection budget and was not included in the Operations Department budget. Normally
a purchase of this nature would be included in the Fixed Assets budget for Operations.
The proposed budget is consistent with the five-year capital equipment schedule (see Attachment
E) and includes the purchase of(1) a tractor for the Foothills field office, (2) a new radio repeater
to meet immediate radio coverage needs, (3) the purchase of five vehicles (two replacements,
three new vehicles including new trucks for the new ranger positions, and the purchase of a
hybrid vehicle for the administrative office).
R-06-34 Page 8
4. PUBLIC AFFAIRS DEPARTMENT
05-06 Adopted 05-06 Projected 06-07 Proposed
Budget Expenses Budget
Salaries & Benefits $600,884 $580,139 $631,598
Services & $337,802 $311,880 $375,692
Supplies
Fixed Assets $0 $0 $0
Special Projects $6,400 $8,900 $800
TOTAL $945,086 $900,919 $1,008,090
The 2006-2007 budget for the Public Affairs department proposes a 6.7% increase in budget
from the 2005-2006 adopted budget. For this fiscal year, the Salaries and Benefits budget
increase is primarily the result of the merit increases and District-wide increases in PERS and
medical premiums.
The Services and Supplies budget of$375,692 is an increase of 11.2% and includes: (1) $24,000
for Web maintenance and design work, (2) $23,000 to work with a consultant to help draft media
materials, and (3) $26,000 to host the 2006 Special Park Districts Forum. Other Service and
Supplies operating funds are budgeted for ongoing volunteer, docent, and interpretive programs;
publications, postage and contract services.
In 2005-2006, Public Affairs also budgeted for two special projects that are considered outside of
the Operating Budget: the Nature Center and the"Tales and Trails"book. Grant funding of
$5,400 was used to complete the final layout and design of the interpretive signs for the Nature
Center. The "Tales and Trails" 30'h anniversary book was published in 2004-2005. This year,
the Public Affairs budget includes $800 for promotional activities and advertisement to facilitate
selling the remaining copies of the District's "Tales& Trails" book.
5. ADMINISTRATION DEPARTMENT
05-06 Adopted 05-06 Projected 06-07 Proposed
Budget Expenses Budget
Salaries & Benefits $1,240,195 $1,287,158 $1,355,927
Services & Su lies $349,005 $356,070 $467,703
Fixed Assets—Operating
Expenses $0 1 $0 1 $0
TOTAL $1,589,200 $1,643,228 $1,823,630
The 2006-2007 proposed Administration Department budget represents a 14.8% increase from
the 2005-2006 adopted budget. The primary changes in the Administration budget are the result
of the following: increases in salary and benefits as a result of moving the General Counsel and
Accounting Clerk to full time, election expenses ($80,000), and computer hardware and software
needs ($28,100).
The Salaries and Benefits category is funded at$1,355,927, 9.3 % above the 2005-2006 adopted
budget. The 2006-2007 proposed budget includes $321,198 for Board appointees' salaries (not
including an annual increase or incentive pay), $708,177 for the Administration Department
R-06-34 Page 9
staff, and $25,000 for Director's fees. The General Counsel is budgeted as a full time position
(budgeted at 80%time in prior years) due to increased litigation and other legal needs of the
District. The Accounting Clerk position was changed to full-time at mid-year, 2005.
As the department responsible for supporting most District administrative activities, the Services
and Supplies budget of$467,703 includes funding for such basic items as: administrative office
Equipment Leases ($26,000), Utilities ($69,380), and Janitorial/Outside Maintenance Services
($38,945). The Services and Supplies budget also includes the expenses for the election, auditor,
payroll services, labor relations, and information systems support. In addition to information
systems, the Administration Department's computer budget has increased an additional $20,250
to include funding for a dedicated laptop and projector for the Board room ($7,000), four
additional computers for Administration Department staff as a part of our regular upgrade cycle
($6,3 00), a new laser printer($1,3 00), and software licenses ($10,000) to begin upgrading the
District's network software.
Prepared by:
Michelle Jesperson, Management Analyst
Sally Thielfoldt, Assistant General Manager
Matt Freeman, Acting Planning Manager
John Maciel, Operations Manager
Rudy Jurgensen, Public Affairs Manager
Michael Williams, Real Property Manager
L. Craig Britton, General Manager
Contact person:
Sally Thielfoldt, Assistant General Manager
Attachments:
A. Revised Definition of Budget Guidelines for District Operating Expenses and Capital
Improvements
B. Operating Budget Analysis Graph
C. Proposed 2006-2007 Budget
D. Proposed Capital Improvement Program Budget for FY 2006-2007
E. Capital Equipment Schedule, Operations Program
Attachment A
Budget Growth Guidelines for District Operating Expenses and Capital Improvements
Adopted 3/24/99
Amended 3/27/02
Amended 3/24/04
Amended 03/222106
This document defines guidelines for"operating expenses" (routine expenses associated with the
day-to-day operation of the District), and "capital improvements" (capital expenses relating to
public access facilities, field operation facilities and administrative facilities).
Budget Growth Guideline for Operating Expenses
Operating expenses include salaries and benefits, services and supplies, and fixed assets
associated with the administration of the District's five programs. Expenditures for land
acquisition i tic tiditjL, appraisals; title itisurance, legal costs, site ent4ineerinp, and other various
and Lq,iSJt*oii sitc exLic , s, property management, special projects, and capital improvements,
--------S. qw-
including master planning are considered outside operating expenses.
N Ialije-1 DUA
Ided-1 hle-_" I— - -get-Gfow4li-Guidelifle fbr- Opefuti*g-Expenses
a+4 , ed as follow-,
4-) This guideline is intended to cover regular operating expenses for the District's five major
programs and includes periodic operating expenses such as large printing projects, election
expenses, minor repairs from natural disasters, normal staff increases, and program and
salary reviews.
2�Operating expenses will be tracked and, generally, should not exceed seven percent growth
from one year to the next provided, however, the Administration and Budget Committee
recognizes that, since this is a guideline, overbudgeting and underbudgeting may occur and an
effort be made to balance growth from one year to the next.
340perating expenses may on occasion, exceed seven-_percent in years when tax revenue growth
is anticipated to exceed five percent and the ratio between proposed operating budget and
projected tax revenues is below fifty percent.
4)The budget growth guideline can be adjusted when it is significantly impacted by changing
conditions, such as a major shift in program goals. Ongoing expenses associated with managing
lands within the pfoposedC('Oastal an*e*a4on_ftProtection areaArea, would be an example
where the baseline could be adjusted. if annexatio
5)Certain non-routine large-scale projects that have a cumulative expense of over$50,000 may
be excluded from the guideline. These large-scale projects may or may not result in major shifts
to programs. Examples include preserve master planning, coastal annexation study and recovery
from a ma or natural disaster.
j
Attachment A
See attached graph which shows a ten-year scenario based upon this guideline.
Capital Improvements Guideline
Capital improvements include field staff and administrative facilities in addition to public access
facilities. A five year average should be applied to allow for flattening of substantial fluctuations
that ordinarily occur in the program.
I) Public access improvements include capital projects that enhance public access to
preserves such as roads, toilets, trails, parking, signs and historical preservation.
These projects usually include planning, design and permits for construction of new
facilities and major repairs to existing facilities. Demolitions which provide for
public use of previously closed areas also fall into this category. Funding is limited to
an average of$500,000 per year over a five year period. Grant income and donations
can be used to offset expenses that exceed the limit.
2) Field staff and administrative facilities improvements include major improvements to
field offices, shops and facilities and the District administrative office. The guideline
for improvements to staff facilities limits the ten-year average of the staff facilities
budget to 3.5% of the District's annual operating budget for that fiscal year.
3) It is the responsibility of the Administration and Budget Committee to review the
proposed Capital Improvement Budget and the Planning work program in order to be
satisfied that the public access aspects of the guidelines are aggressively pursued by
staff. However, it is recognized that fund balances between public and staff capital
improvements will vary year to year.
Attachment B
OPERATING BUDGET ANALYSIS
Proposed Budget $23,854 ;
11,000,000 above 7% Growth Line
10,000,000 -
Adjusted 7% Growth Line for Salary and
9,000,000 Benefit Increases in the Amount of$436,157
and $150,000 for RSA County Park
Projected Expenses
8,000,000
Adjusted 7% Growth ;
Line for RM ERAF shift starting ;
7,000,000 Program in the amount FY 04-05
of$92,200
6,000,000 - - - --
5,000,000
4,000,000 —.------ - - -- ---- - - - - - ---- ---
1994-95 1995-96 1996-97 1997-98 1998-99 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-6 2006-7
I ,
-f-7%Growth 8 Budget Growth 4 Actual Growth
3/2/2006
I
i
Attachment C
Fiscal Year 2006-2007 Budget Summary By Department
2005-2006 2005-2006 2006-2007
Ado ted Budget Projected Expenses Proposed Budget
Real Property
Salaries and Benefits 502,454 473,050 499,80
Services and Supplies 91,625 49,475 123,30
Fixed Assets 102,750 269,65
Property Management 106,150 118,557 157,772
Land and Debt 26,961,814 20,211,814 29,726,23
Special Projects 114,625 10,00
Total,All Expenses 27,879,414 21,132,546, 30,507,10
Administration
Salaries and Benefits 1,240,195 1,287,158 1,355,92
Services and Supplies 349,005 356,070 467,703
Fixed Assets
Total, All Expenses 1,589,20q 1,643,2281 1,823,63
Operations
Salaries and Benefits 4,005,977 4,081,292 4,505,427
Services and Supplies 1,111,422 1,139,841 1,449,687
Fixed Assets 125,500 125,000 331,00
Total,All Expenses 5,242,89 5,346,1331 6,286,11
Planning
Salaries and Benefits 896,336 868,652 898,633
Services and Supplies 56,910 48,190 78,645
Fixed Assets
oastside Protection 348,000 ! 330,300 189,30
Planning Projects 479,478 225,300 410,30
Public Facilities/FEMA 1,100,963 672,480 983,50
Staff Facilities 20,000195,00
Total,All Expenses 2,901,68t 2,144,922 2,655,37
Public Affairs
Salaries and Benefits 600,884 580,139 631,598
Services and Supplies 337,802 311,880 375,692
Fixed Assets
Special Projects 6,409 8,900
Total,All Expenses 945,080 900,91 1,008,09
4
otals, All Departments 38,558,29 31,167,748T 42,280,32
Attachment D
Capital Improvements and Planning Projects Budget Analysis
Public Access • . 11 1 11 . 1
FY 2002/03 FY 2003104 FY 2004105 FY 2005106 FY 2006/07
Actual Actual Actual Projected Proposed
Public Facilities $ 380,283 $ 378,653 $ 517,442 $ 660,180 $ 958,500
FEMA Projects $ 78,517 $ 372,755 $ 219,351 $ - $ -
Gross CIP $ 458,800 $ 751,408 $ 736,793 $ 660,180 $ 958,500
Grant Income $ (55,718) $ 138,419 $ (43,266) $ - $ (283,157)
FEMA Income $ - $ 120,626 $ 192,675 $ - $ -
Other Income $ 26,000 $ 17,000 $ - $ - $ -
Adjusted CIP $ 377,082 1 $ 475,363 $ 500,852 $ 660,180 $ 675,343
Gross 5 Year CIP Average: $ 713,136
Public Facilities:Trails and roads,staging areas, signage,seismic upgrade,etc. Adjust. 5 Year CIP Average: $ 537,764
FEMA Projects: Storm repair projects
Adjusted CIP=Gross CIP-(Grant Income+FEMA Income)
Other Income: Funds held in escrow, insurance payments,settlements(reimbursement from Santa Clara County for Bay Tree Project)
Public • • and Planning Projects FY 2002/0311 . 1
FY 2002103 FY 2003-04 FY 2004105 FY 2005106 FY 2006107
Actual Actual Actual Projected Proposed
Public Facilities CIP $ 380,283 $ 378,653 $ 517,442 $ 660,180 $ 958,500
FEMA Projects CIP $ 78,517 $ 372,755 $ 219,351 $ - $ -
Planning Projects"(Contract Services) $ 1,125 $ 53,108 $ 194,439 $ 225,300 $ 410,300
Gross Total $ 459,925 $ 804,516 $ 931,232 $ 885,480 $ 1,368,800
Grant Income $ (55,718) $ (138,419) $ (77,119) $ 16,147) $ 303,157
FEMA Income $ - I $ (120,626) $ 192,675 $ - $ -
Other Income $ (26,000) $ (47,000) $ - $ - $ -
Adjusted Total $ 378,207 1 $ 498,472 $ 661,438 $ 869,333 $ 1,065,643
Planning projects not included in budget analysis prior to 2000/01,
*Includes Master Plans, Regional Resource Inventory, Road and Trail Inventory and Assessment,and Grazing Plan
Other Income: Funds held in escrow,insurance payments,settlements(reimbursement from Santa Clara County for Bay Tree Project,
and Quentin Hancock Foundation grant for Sierra Azul Master Plan)
Gross 5 Year Average $ 889,991 Guideline: $500,000/Year Averaged over
Adjust. 5 Year Average $ 694,619 a 5 year Period
5 Year Average Percentage of
Budget Spent FY 2001/02-2005/06 59%
page 1 printed 3/1/2006
Attachment D
Capital Improvements and Planning Projects Budget Analysis
Staff a • • b
FY 1997198 FY 1998199 FY 1999100 FY 2000101 FY 2001102
Actual Actual Actual Actual Actual
Facilities, Field $ 7,625 $ 23,329 $ 32,930 $ - $ 63,578
Facilities, Admin $ - $ - $ 30,000 $ 49,3841 $ 279,721
Total $ 7,625 $ 23,329 $ 62,930 1 $ 49,3841 $ 343,299
FY 2002103 FY 2003104 FY 2004105 FY 2005106 FY 2006107
Actual Actual Actual Projected Proposed
Facilities, Field $ 32,764 $ 361,948 $ 635,972 $ - $ 45,000
Facilities, Admin $ 12,182 $ - $ - $ - $ 50,000
Total $ 44,946 $ 361,948 $ 635,972 $ - $ 95,000
Guideline:3.5/of District's Annual Operating Budget
P 9 9
Averaged over a 10 Year Period
10-Year
FY 2006107 Proposed District Operating Budget $ 10,717,418 Average: $ 162,443
3.5%= 375,110
' 5-Year
Average: $ 227,573
1
page 2 printed 3/1/2006
Attachment D
Capital Improvements and Planning Projects Budget Analysis
Public Access Improvements00 i 006 Iw
FY 2002103 FY 2003104 FY 2004105 FY 2005106 FY 2006/07
Actual Actual Actual Projected Proposed
Public Facilities $ 380,283 $ 378,653 $ 517,442 $ 660,180 $ 958,500
FEMA Projects $ 78,517 $ 372,755 $ 219,351 $ - $ -
Gross CIP $ 458,800 $ 751,408 $ 736,793 $ 660,180 $ 958,500
Grant Income $ (55,718) $ 138 419 $ 43 266 $ - $ 283,157
FEMA Income $ - $ 120,626 $ 192,675 $ - $ -
Other Income $ 26,000 $ 17,000 $ - $ - $ -
Adjusted CIP $ 377,082 1 $ 475,363 1 $ 500,852 $ 660,180 $ 675,343
Gross 5 Year CIP Average: $ 713,136
Public Facilities:Trails and roads,staging areas,signage,seismic upgrade,etc. Adjust. 5 Year CIP Average: $ 537,764
FEMA Projects: Storm repair projects
Adjusted CIP=Gross CIP-(Grant Income+FEMA Income)
Other Income: Funds held in escrow, insurance payments, settlements(reimbursement from Santa Clara County for Bay Tree Project)
Public Access Improvementsand Planning Projects 2002/03 FY • If
FY 2002103 FY 2003-04 FY 2004105 FY 2005106 FY 2006107
Actual Actual Actual Projected Proposed
Public Facilities CIP $ 380,283 $ 378,653 $ 517,442 $ 660,180 $ 958,500
FEMA Projects (CIP) $ 78,517 $ 372,755 $ 219,351 $ - $ -
Planning Projects* (Contract Services) $ 1,125 $ 53,108 $ 194,439 $ 225,300 $ 410,300
Gross Total $ 459,925 $ 804,516 $ 931,232 $ 885,480 $ 1,368,800
Grant Income $ 55,718) $ 138,419 $ 77,119 $ 16,147 $ (303,157)
FEMA Income - 120 626 (192,675 -Other Income $ (26,000) $ (47,000 $ - $ - $ -
Adjusted Total $ 378,207 1 $ 498,4721 $ 661,438 1 $ 869,333 1 $ 1,065,643
Planning projects not included in budget analysis prior to 2000/01.
*Includes Master Plans, Regional Resource Inventory, Road and Trail Inventory and Assessment,and Grazing Plan
Other Income: Funds held in escrow, insurance payments,settlements(reimbursement from Santa Clara County for Bay Tree Project,
and Quentin Hancock Foundation grant for Sierra Azul Master Plan)
Gross 5 Year Average $ 889,991 Guideline: $500,0001YearAveraged over
Adjust. 5 Year Average $ 694,619 a 5 year Period
5 Year Average Percentage of
Budget Spent FY 2001/02-2005/06 59%
page 1 printed 3/1/2006
Attachment E
OPERATIONS EQUIPMENT PLAN
2005 -2009
(with current year expenditure)
February 16,2006
EQUIPMENT Actual Expenses Actual Expenses Current Expenses Proposed Expenses ---------------------Future Ex----ses------ --------------
2003-2004 2004-2005 2005-2006 2006-2007 2007-2008 2008-2009
Vehicles:
a)Replacement
Patrol (four) $116,000 (two) $69,000 (two) $70,000 (two) $74,000 (two) $75,000 (two) $75,000
Maintenance (one) $35,000 (two) $75,000
Administration (one) $40,000
1))New
Patrol (two) $75,000 (one) $38,000 (one) $38,000
Maintenance (two) $80,000
Administration (one) $30,000
Machinery and water truck $170,000 new tractor $100,000 equipment $200,000
Heavy ATV(ECdM) $3,700 ATV $6,000 tractor $70,000
Equipment trailer $4,800 trail equipment $35,000 trail equipment $35,000
Misc.Equipment
a)Radios mobile,portable $35,000 $12,000 mobile,portable $6,000 $9,000 $10,000 $4,000
b)Fire pumpers(slide-on) (four) $46,900 (two) $25,000 (two) $28,000 (two) $28,000 (one) $15,000
c)Radio system $10,000
TOTALS $206,400 $112,000 $309,0001 $331,0001 $393,0001 $392,0001
Regional Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-06-31
Meeting 06-09
March 8, 2006
AGENDA ITEM 2
AGENDA ITEM
Controllers Report on the Proposed Fiscal Year 2006-2007 Budget
DISCUSSION
The following cash flow projection shows the impact of the proposed fiscal year 2006-2007
budget on the District's cash position. The District will begin the new fiscal year with estimated
cash balances totaling $45.2 million. Approximately $3.1 million of this cash is not available to
meet operating needs as it represents the reserve requirements of the District's outstanding public
notes. Overall, projected income and available cash are adequate to cover budgeted debt service,
operating expenses, preserve development, reserve requirements, and up to $35 million of cash j
for new land purchase. No new public financing is assumed in this budget. As shown in the
attached monthly cash flow projection, no cash flow problems are anticipated.
ANNUAL CASH FLOW PROJECTION
FISCAL YEAR 2006-2007 BUDGET
($Thousands)
Estimated Beginning Cash Balance 45,187
Plus: Tax Revenue 21,887
Grant Income 5,392
Interest Income 1,300
Rental Income 825
Other Income 200
Total Cash Income 29,604
Minus: Property Management Expense 158
Major Improvements 1,490
Coastal Protection 189
Operating Expenses 10,701
Debt Service 7,162
Land Purchase - gross 40,000
Less: Gifts of Land -16,000
Total Cash Expenditures 43,700
Ending Cash Balance 31,091
R-06-31 Page 2
Income
I Tax Revenue is budgeted at $21.9 million (66% from Santa Clara County and 34% from
San Mateo County). This includes a projected state take-away of$580,000. The
underlying growth in secured property tax revenue is strong in the current tax year ending
in June 2005, with estimated increases of about 7% in the District portions of both Santa
Clara and San Mateo Counties. In addition, unsecured taxes have rebounded upwards in
Santa Clara County. Overall, prior to the state take-away, total District tax revenue is
expected to be up 7% in the current tax year. Based on these trends and indications from
the assessor's office, the budget assumes that secured tax revenue in the next tax year will
increase 6.8% in the District portion of Santa Clara County and 6.4% in the District
portion of San Mateo County. Unsecured and supplemental taxes are expected to show
increases in the I% to 3% range. Because the two-year state take-away ends in June
2006, total District tax revenue, after the take-away, is projected to be up by 12%.
2. Grant Income is projected at $5.39 million; $5.15 million for specific land purchases and
$242,000 for preserve development projects. Budgeted land purchase grant income
includes $3 million of Proposition 40 funds.
3. Interest Income is projected at $1.3 million, assuming average investment rates of 4.9%
on bond reserve funds and 4% on other funds.
4. Rental Income is projected at $825,000, up 3% from 2005-2006.
5. Other Income is estimated at $200,000 for various reimbursements, fines, fees, cash
donations, and loan repayments.
Debt Capacity
At the end of March 2006, the District will have bonded indebtedness equal to approximately
25% of its debt limit. No new public debt financings are budgeted. However, it may prove
worthwhile to refinance a portion of the 1999 Second Issue Bonds, either to achieve present
value savings or to improve the District debt service profile. Long-term interest rates remain
near 40 year lows, so this would also be an excellent time to borrow additional land purchase
funds, should projections foresee the need.
Debt Service
Debt service requirements for 2006-2007 are $7.16 million. This represents a 6% increase over
the current year level. The currently scheduled payments are detailed in the Debt Service Annual
Claims List, to be presented at your regular meeting on March 22, 2006.
Other Expenditures
I. Major Improvements: The budget includes $1.49 million for major development projects
and master planning. This compares to 2005-2006 spending of approximately $1.1
million range.
R-06-31 Page 3
2. Coastal Protection: The budget assumes coastal-related expenses of$189,000.
3. Property Management Expenses are budgeted at $158,000.
4. Operating Expenses are budgeted at$10.70 million, up about 14% from estimated 2005-
2006 spending. If the District spends 96% of its operating budget, as it did in 2005-2006,
the annual increase would be about 9%.
5. The budget assumes $40 million of Land Purchases, of which $16 million would
represent Gifts of Land. The Driscoll Ranch purchase from POST accounts for$25
million of the budgeted purchases and all of the budgeted gifts.
Reserves
If all revenues and expenditures occur as budgeted, the District's cash balances would total $3 1.1
million at the end of the coming fiscal year.
Long-Term Cash Projections
Also attached is a ten-year cash flow projection covering the period through fiscal year 2016.
The projection assumes no new debt issues. For 2006-2007, the projection matches the budget
with the exceptions that, based on experience, operating expenses are shown at 96% of budget
and major improvement spending is shown at 75% of budget. Beyond 2006-2007, the projection
(conservatively) assumes a temporary drop to 2%tax revenue growth in the two years following
2006-2007 and then a resumption of moderate 5%annual growth thereafter. Operating expense
growth is assumed at 6%per year in the two years following 2006-2007 and 7%per year
thereafter. In this projection, operating expenses as a percent of tax revenue increase by one
percentage point every year, first exceeding 50%of tax revenue in 2010-2011 and reaching 56%
in 2015-2016. This ten-year model generates approximately $82 million in cash for new land
purchase, or$106 million including potential grants and gifts. If this is insufficient to meet
District goals, the District could supplement its cash position with up to $50 million of additional
long-term debt.
Prepared by:
Michael L. Foster, Controller
Contact person:
Same as above
Attachments
l
MROSD MONTHLY CASH FLOW BUDGET 2006-2007
($Thousands) APR MAY JUNE JULY AUG SEP OCT NOV DEC )AN-MAR TOTAL
BEGINNING CASH 45,187 40,784 40,167 34,848 33,676 27,474 25,279 24,927 25,685 31,881 45,187
TAX REVENUE 5,510 1 85 1,990 210 55 20 1,050 2,075 7,450 3,442 21,887
GRANTS 0 550 0 0 0 850 0 0 1,250 2,742 5,392
GIFTS OF LAND 16,000 16,000
INTEREST INCOME 50 160 200 40 130 170 35 120 130 265 1,300
OTHER INCOME 75 75 80 75 75 80 75 75 80 335 1,025
TOTAL REVENUE 21,635 870 2,270 325 260 1,120 1,160 2,270 8,910 6,784 45,604
OPERATING EXPENSES -850 -850 -850 -850 -875 -875 -875 -875 -875 -2,926 -10,701
COASTAL PROTECTION -15 -15 -17 -15 -15 -17 -15 -15 -17 -48 -189
PROPERTY MGMT -12 -12 -12 -12 -12 -12 -12 -12 -12 -50 -158
MAJOR IMPROVEMENTS -110 -110 -110 -110 -110 -110 -110 -110 -110 -500 -1,490
DEBT SERVICE -51 0 0 -10 -4,950 -51 0 0 0 -2,100 -7,162
OPERATING CASH FLOW 4,597 -117 1,281 -672 -5,702 55 148 1,258 7,896 1,160 9,904
DEBT ISSUES 0
LAND ACQUIRED -25,000 -500 -6,600 -500 -500 -2,250 -500 -500 -1,700 -1,950 -40,000
ENDING CASH 40,784 40,167 34,848 33,676 27,474 25,279 24,927 25,685 31,881 31,091 31,091
RESERVE FUNDS 3,060 3,060 3,060 3,060 3,060 3,060 3,060 3,060 3,060 3,060
NOTE FUNDS 4,930 4,930 4,930 4,930 0 0 0 0 2 000 4
AVAILABLE CASH 32,794 32,177 26,858 25,686 24,414 22,219 21,867 22,625 26,821 28,031
0607MOCF 12:53 PM2/26/2006
I
I
I
MROSD 10 YEAR CASH FLOW PROJECTION
No New Debt TAX GROWTH:BUDGET IN 06-07, 2%IN 07-09, 5% THEREAFTER
($Thousands) EXPENSE GROWTH:BUDGET x 96%IN 06-07, 6% IN 07-09, 7% THEREAFTER,COASTAL BASE$400K
IMPROVEMENTS: BUDGET x 75%IN 06-07, $1 M THEREAFTER
FISCAL YEAR: 05-06 06-07 07-08 08-09 09-10 10-11 11-12 12-13 13-14 14-15 15-16
BEGINNING CASH 42l l l 733 45,187 31,890 21,092 12,013 9/ / t 474 8,945 7,967 7,718 7l 7 736 8,335
TAX REVENUE (gross) 21,465 22,467 22,916 23,375 24,543 25,771 27,059 28,412 29,833 31,324 32,891
STATE TAKE-AWAY -1,735 1 -580
DEVELOP GRANTS 16 242 249 257 264 272 281 289 298 307 316
ACQUISITION GRANTS 2,050 5,150 1,700 1,300 0 0 0 0 0 0 0
INTEREST INCOME 1,500 1,300 1,150 700 450 400 360 340 340 340 340
OTHER INCOME 1,083 1.025 1.040 1.056 1= 1 088 1.1 A 1,121 1,138 1,155 1,172
TOTAL CASH REVENUES 24,379 29,604 27,056 26,687 26,330 27,531 28,804 30,162 31,608 33,126 34,718
OPERATING EXPENSES 9,400 10,273 10,889 11,543 12,351 13,215 14,140 15,130 16,189 17,323 18,535
Operating ExplTax Revenue 48% 47% 48% 49% 50% 51% 52% 53% 54% 55% 56%
PROPERTY MGMT 119 158 161 164 171 178 185 192 200 208 216
MAJOR IMPROVEMENTS 1,100 1,118 1,000 1,040 1,082 1,125 1,170 1,217 1,265 1,316 1,369
COASTAL PROTECTION 330 189 400 416 433 450 468 487 506 526 547
CURRENT DEBT SERVICE 6,725 7,162 7,403 7,603 7,832 8,091 9,319 8,884 9,429 8,653 10,606
NEW DEBT SERVICE 0 0 0 0 0 0 0 0 0 0 0
TOTAL EXPENSES 17,674 18,900 19,854 20,767 21,868 23,059 25,283 25,910 27,590 28,026 31,274
OPERATING CASH FLOW 6,705 110,704 7,202 5,921 4,461 4,471 3,521 4,251 4,018 5,099 3,444
NOTE PROCEEDS (NET)
GIFTS OF LAND 5,818 16,000
LAND ACQUIRED 10,069 40,0001 18,000 15,000 7,000 5,000 4,500 4,500 4,000 4,500 3,500
ENDING CASH 45,187 31,890 21,092 12,013 9,474 8,945 7,967 7,718 7,736 8,335 8,279
REQUIRED RESERVES 3 0-0 31m 3.060 3,060 Q Q 3 QW 31m lm 3.M lm
AVAILABLE CASH 42,127 28,830 18,032 8,953 6,414 5,885 4,907 4,658 4,676 5,275 5,219
CLIMM NEW LAND 0 40,000 1 58,000 1 73,000 1 80,000 85,000 89,500 94,000 1 98,000 1 102,5001 106,000
IOYRCF0607BUD
12:52 PM2/26/2006
Regional Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-06-33
Meeting 06-09
8 March 2006
c
AGENDA ITEM 3
AGENDA ITEM
Informational Presentation of Vegetation Mapping Resul Mills Creek and Purisima Creek
Redwoods Open Space Preserves and Surrounding Areas
GENERAL MANAGER'S RECOMMENDATION
Review and comment on informational presentation of Vegetation Mapping Results at Mills Creek and
Purisima Creek Redwoods Open Space Preserves and surrounding areas as presented by staff.
DISCUSSION
Consistent with the District's effort to continue to build and maintain a comprehensive inventory of
natural and cultural resources for public open space lands,the District has systematically been
completing four separate vegetation mapping projects. Between 2000 and 2004 more than 108,000
acres from El Corte de Madera Creek Open Space Preserve south to Sierra Azul Open Space Preserve
have been mapped. Study areas included adjacent open space areas or significant watersheds, so the
total mapped area was greater than the acreage under District ownership. Vegetation mapping
methodology was based on rules established by the Calfornia Native Plant Society's Vegetation
Classification System.
In 2005 staff contracted with AIS and Tamara Kan to map a study area that included Purisima Creek,
Tunitas Creek and Lobitos Creek watersheds, as well as portions of the Pilarcitos Creek and San
Gregorio Creek watersheds. This area encompassed Mills Creek and Purisima Creek Redwoods Open
Space Preserves and surrounding lands. The project, which was completed late last year, resulted in a
mapped area of 32,700 acres, which brings the District's total mapped area to over 140,000 acres.
Mapped vegetation data is compiled as a District-wide vegetation layer in the Districts Geographic
I
Information System (GIS). Development of a detailed vegetation map has been valuable to the District
in the following efforts:
District Master Plans: Sensitive habitat areas have been derived from vegetation data layers and
g
incorporated into the planning process for the Sierra Azul/Bear Creek Redwoods and the La Honda
Creek Open Space Preserve Master Plans.
Grant Applications: Analysis of vegetation layers has been used to identify quantities of sensitive or
valuable habitats to grant agencies such as the California Coastal Conservancy.
SOD or Habitat Surveys: The vegetation data is an important component in ongoing surveys to
understand the presence of Sudden Oak Death on District lands and to identify Marbled Murrelet
Habitat, riparian habitat, and other sensitive habitats.
R-06-33 Page 2
CEQA Review: Habitat information is utilized during the permitting process to satisfy CEQA
requirements and to facilitate the permitting process with Resource Agencies.
Outside Agency Collaboration: The vegetation data is made available to outside agencies for their use
on projects that may include District lands in their scope, such as Santa Clara County current effort to
put together a Habitat Conservation Plan(HCP).
Prepared by:
Matt Sagues, Open Space Planner I
Contact Person:
Same as above
i
�
|
Reg' aUOpen Space
..
AN0pENIN5ULA REGIONAL OPEN SPACE DISTRICT
R-U6-30
MeetingUh'09
March 0, 2006
J���l�Y�U�� �7Pl��� �
���"��^�°��� ����^~� �'
AGENDAITEM
Authorization to Execute an Agreement with Frederic Knapp, itect, for i Management Services at
Picchetti Ranch Open Space Preserve
GENERAL|
S RECOMMENDATIONS _7Z
� `u^
� |. Authorize the General Manager toterminate the existing consultant services agreement with Paue0i
� _
� Turribul I and execute a new consultant services agreement with Frederic Knapp, Architect, of San Francisco
� for an amount not to exceed $2 1,000 to provide construction management services for the seismic upgrade
� and access improvements tothe winery building a1Picchetti Ranch Open Space Preserve.
/
/ Z. Determine that the recommended actions are categorically exempt from the California Environmental
� Quality Act(CB(]A)uu set out io this report.
DISCUSSION
� On October 22,2UO3,the Board authorized the General Manager to execute u contract in the amount of$44,92O
with Page&Turnbull for architectural and engineering services for the seismic upgrade o[the winery building at
picuhetti Ranch Open Space Preserve (see Report R-O3-\05). Oo October 27, 2U04,the Board authorized un
amendment tu this contract for additional necessary services in the amount uf$l2,00O(see RupnrtR,O4-}07). At
�
� its May 11, 2005 meeting,the Board authorized the General Manager to execute a construction contract with CRW
Industries 1ocomplete the seismic upgrade and access improvements tothe winery building utPioobedi Ranch(}pco
� Space Preserve(see RcpodR,O5-49). At that meeting the Board also authorized the General Manager tn amend the
� consultant services agreement with Page&Turnbull in the not-to-exceed amount of$26,22Oto provide construction
� .
management services associated with the project(see RcoortR-O5-5O).
�
Although staff had anticipated commencing construction activities shortly thereafter,the necessary building permit
could not be secured from Santa Clara County because requirements from the departments of Geology and
� Environmental Health had not been met. Staff and Page&Turnbull were not made aware of these requirements
during the p jeo1'up|unchcokrevicvvpnoxeae. Over the past eight months, staff has worked with County Geology
� and Environmental Health officials to fulfill these requirements and have recently been able to secure the building
!
permit needed for construction.
� Since 1990, Page 8t Turnbull has provided architectural services for the rehabilitation of most ofthe buildings at
PicchettiRanch. The scope of their work has included the structural stabilization of the Homestead House,
stabilization of the framing for the Barn and Blacksmith's Shop, and feasibility studies for the upgrade of the
Winery Building to meet heightened seismic code requirements. In April 2OO5,they completed the architectural
and engineering plans for the seismic nctvwfitofthe Winery Building. Throughout the sixteen years staff has
i worked with Page &Turnbull, Frederic Knapp has been the sole architect responsible for management of the
� aforementioned projects. His knowledge regarding the structural integrity as well as the history ofthe buildings at
9icchetti Ranch im extensive and of great benefit to the District.
/n January2006, Mr. Knapp departed Page 6t Turnbull tn start his own architectural practice, Frederic Knapp,
&rchitecL In addition to his departure, Lada Kocherovsky,an associate who served as the primary designer for the
winery's seismic project, u|uwdeyu/ted9agu&Turubu\|habeoorucanaasociatcdemigoecatMr. Knupp'uoevv
R-06-3,0 Page 2
practice. District staff has worked exclusively with these two consultants over the past sixteen months to complete
the plans for this important grant-funded project. Therefore, in order to maintain continuity during the construction
process, it is staffs recommendation that the Board authorize the General Manager to terminate the existing
agreement with Page&Turnbull and execute a new agreement with Frederic Knapp, Architect,to provide
construction management services for the seismic upgrade and access improvements to the winery building.
This project is highly complex and construction must be consistent with the Secretary of the Interior's Standards for
the Treatment of Historic Properties. The construction manager will augment District staff to assure the best
possible project outcome, and will be responsible exclusively to the District and act in the District's best interest at
every stage of the project.
As Construction Manager, Mr. Knapp will provide assistance and advice to staff in such areas as:
0 Assuring that all contractors, subcontractors and other participants fully understand the project's design
and requirements.
0 Scheduling work to avoid delays while minimizing impacts to the current use of the site.
0 Managing the change order process for maximum effectiveness while minimizing delay and costs.
0 Monitoring the construction process to anticipate difficulties, resolve issues early, and keep the work
flowing.
0 Assuring that all submittals and completed work meets the Secretary of the Interior's Standards for the
Treatment of Historic Properties.
0 Administering progress payments to assure that work milestones are being met and that all current
expenses are paid in a timely manner.
0 Coordinating the final stages of construction, including contractors' punch lists and similar tasks that
must be completed before the project is closed out.
Page&Turnbull has provided limited construction management services of approximately$5,000 as of June 2005
when construction was originally intended to commence. Mr. Knapp has proposed a new agreement in the not-to-
exceed amount of$21,000. Mr. Knapp has submitted a detailed cost summary and District staff is confident the
recommended agreement amount of$21,000 will provide the needed services to successfully complete the project
and will not exceed the cost of the prior construction management agreement with Page &Turnbull. The requested
contract amount includes a 15-percent contingency and the consultant is available to begin work immediately.
FUNDING
At the December 14, 2005 meeting,the Board amended the fiscal year 2005-2006 budget that included $363,500 to
complete the Picchetti Winery Seismic Upgrade Project(see Report R-05-124). However, construction will not be
able to commence until late March 2006. Therefore,the Planning Department's Action Plan and proposed fiscal
year 2006-2007 budget will include $335,000 for completion of this project.
CEQA COMPLIANCE
Staff concludes that terminating the contract with Page&Turnbull and executing the consultant agreement for
construction management services with Frederic Knapp, Architect does not constitute a project under the California
Environmental Quality Act(CEQA).
Prepared by:
Douglas Vu, ASLA, Open Space Planner 11
Contact:
Same as above
Regional Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-06-32
Meeting 06-09
March 8, 2006
AGENDA ITEM 5
AGENDA ITEM
Authorization to Amend Consulting Contract with LFR Levine_-Fricke to Provide Additional
Traffic Engineering and Design Services for the Propose Staging Area at El Corte de Madera
Creek Open Space Preserve
GENERAL MANAGER'S RECOMMENDATI.
1. Authorize the General Manager to amend a consulting contract with LFR Levine-Fricke
(LFR) for an additional amount of$20,000 over the $57,500 previously authorized
amount to provide additional traffic engineering and design services for a staging area at
El Corte de Madera Creek Open Space Preserve, for a total sum not to exceed $77,500.
2. Determine that the recommended actions are categorically exempt from the California
Environmental Quality Act(CEQA) as set out in this report.
BACKGROUND
On March 24, 1999, the Board adopted a Use and Management Plan Amendment for the Study
Area 2 Trail Use Plan for El Corte de Madera Creek Open Space Preserve (see Reports R-99-34
and R-99-45). This Trail Use Plan included various new trail alignments and proposed an onsite
parking and staging area off Skyline Boulevard located south of the Gordon Mill trailhead,
between Gates CM03 and CM04 (refer to Exhibit A). At that time, staff worked with a
landscape architect to design a conceptual parking plan for 50 to 75 vehicles to initiate
preliminary project study discussions.
The concept of a new staging area was reconfirmed on January 21, 2004 when the Board
approved the El Corte de Madera Creek Open Space Preserve Watershed Protection Program
(see Report R-04-10). The Watershed Protection Program identifies the feasibility studies and
design of the staging area as a key project. The staging area would establish a centralized
location where interpretive signs and preserve notices can be posted to disseminate information
about the Watershed Protection Program. At this same meeting, the Board also approved a
request to seek funding from the Bay Area Ridge Trail Council for the planning and design of
the staging area project.
On March 10, 2004, the Board approved an application for the Bay Area Ridge Trail
Council/Coastal Conservancy Proposition 40 Grant to help fund the planning and design of a
new staging area and 1.25-mile multiple-use segment of the Bay Area Ridge Trail through the
northeast corner of El Corte de Madera Creek Open Space Preserve. The new trail is one of
R-06-32 Page 2
several previously approved trail alignments identified in the Trail Use Plan for the Preserve (see
Reports R-04-37, R-99-45, and R-99-34). The matching grant of$3 1,000 was awarded in
August 2004, and is funding the planning and preparation of construction plans for both the
staging area and Bay Area Ridge Trail segment.
On April 13, 2005, the Board authorized the General Manager to execute a consulting contract
agreement with LFR to prepare the plans and specifications and necessary permit applications
for the staging area(see Report R-05-41). To date, the consultant has conducted geotechnical
investigations at the proposed staging area site,prepared a conceptual staging area plan, and
conducted a visual and traffic analysis for the project, including a site distance analysis for three
potential driveway locations.
DISCUSSION
On October 22, 2005, the Use and Management Committee held an onsite meeting to review the
project goals,project history and the conceptual layout for the staging area and trails. At this
meeting, the Committee heard from several members of the public; many expressed their
concern about the proposed driveway location and its proximity to neighborhood driveways and
nearby street junctions. Members of the Committee asked staff to review other driveway
alternatives (Gates CM03 and CM04)to determine if these offered better line of sight and
improved traffic flow. Staff coordinated with LFR to conduct these follow-up traffic studies.
Recently, on February 23, 2006, the Use and Management Committee held its second meeting
for the project. In response to questions raised at the previous onsite meeting, staff provided
additional background information explaining how the proposed site was identified and
presented a comparative analysis of three potential driveway locations. At this meeting,
additional questions were raised by Committee members that need to be addressed before the
Committee is able to make a recommendation on this project to the Board of Directors. These
questions pertain to the proposed driveway location, equestrian trailer parking and access, and
parking capacity.
Given the limited available funds that remain in the contract budget with LFR, and the need for
additional design and engineering services to address recent Committee questions, staff
recommends amending the existing contract with LFR for an additional amount of$20,000, for a
total amount not to exceed $77,500, which includes a$10,000 contingency in the event the
driveway location is changed and additional design services are needed to revise the plans
accordingly. LFR will continue to be responsible for completing the site design and layout of the
staging area, assisting staff during the public review process; and obtaining County and CalTrans
permits.
FUNDING
A budget amount was established in the Planning Department Budget in Fiscal Year 2005-2006
of$80,850, for all anticipated costs, including consultant services, to prepare construction plans,
specifications, and complete permit applications for the El Corte de Madera Creek Staging Area
Project. As of February 2006, approximately$48,200 has been expended.
R-06-32 Page 3
The Planning Department is proposing a project budget amount for Fiscal Year 2006-2007 of
$35,000 to conduct additional traffic analysis, refine and complete construction plans,obtain
technical environmental review assistance, and submit permits applications and permit fees.
CEOA COMPLIANCE
Staff concludes that amending the consultant agreement for design and traffic engineering
services does not constitute a project under the California Environmental Quality Act(CEQA).
Any future action taken by the Board to implement the consultant's work, such as authorizing
construction of the staging and parking area, will be subject to CEQA review at that time.
Prepared by:
Ana Ruiz, AICP, Acting Senior Planner
Contact Person:
Same as above
~ El Corte de Madera Creek
Meth u sGlah Tree Proposed Staging Area
�7c r� •
eth"5 at? '. "` '' California--Water Service ompany t and Project Trails
ti
"` \ ® Landing Zone
F District Residence
O Numbered Gate
— — — Proposed Trail Alignment
~ \ � • • • •• Proposed Trail Realignment
i
a Proposed Trail Closure
Pr P opo
~ QrenaT�tl CM03 �ea Riy G�kh ad (Private
Q.
_.__._._._._. _.. Existing rail
� P ngT
E '•; /� Trail
0 reek
� ? `3 ,♦ � e c Minor Unpaved Road
Wunderlich County Park Minor Paved Road
o %
CM04
f , Highway 35
t
\ ~ • �. '� �� '••.Trail �••� • ��•• •�, Se ---- IC Preserve
a� �•� Proposed District PreSe
Staging Area
% tf fi_ Other Public Open Space
6f i
Watershed Land
Meadory
C•liforni
Oa Water Service
El Corte de Madera , - Company
zf�} a Cree en Spac Preserve,, I1
OP.-
gym.. . rn
I �c
MnOarlich
mt �O County
Perk
•m: � eL
-
♦ L
♦ � 3
U
a, -- /•1
f A05
• 0 200 400 800 1,200
Feet
EXHIBIT A
Claims No 06-06
Meeting 06-06
Date 3/8/06
Revised
Midpeninsula Regional Open Space District
# Amount Name Description
4406 $950.00 Aaron's Septic Tank Service Pumping Services-RSA
4407 $374.26 Acme&Sons Sanitation Sanitation Services
4408 $1,510.09 Airgas Welder
4409 $1,212,71 All Chemical Disposal,Inc, Contaminated Soil Clean Up-Pulgas Ridge
4410 $37.00 Allen's Press Clipping Bureau Clipping Service
4411 $36.00 Baillie,Gordon Reimbursement-Pager Service
4412 $367.12 Beck's Shoes Inc. Uniform Shoes
4413 $117.46 California Water Service Company Water Service-Windy Hill&AD
4414 $69.00 Casaretto,Mark Reimbursement-Uniform Expense
4415 $1,000.29 Cascade Fire Equipment Company Field Supplies
4416 $64.00 *1 City of Mountain View Facility Rental-Resource Management Workshop
4417 $776.26 CMK Automotive Inc. Vehicle Maintenance&Repairs
4418 $4,453.42 Consolidated Electrical Distributors Undergrounding Of Lines At Purisima Creek Redwoods
4419 $113.12 Continuing Education of the Bar Law Book
4420 $666.24 Cresco,Equipment Rental Roller Rental-Ravenswood
4421 $581.29 Cube Solutions Ergonomic Supplies
4422 $308.09 *2 Cuzick,Elaina Reimbursement-Supplies For Special Parks District
Forum
4423 $7,830.49 Deborah Mills-Design Concepts Ads,Business Cards,Photo Test Sheet,Spring 2006
Newsletter&Calendar,Format Brochures&PDF Files For
Web Placement
4424 $55.00 Del Rey Building Maintenance Replace Lights-AD
4425 $1,052.00 *3 Department Of Environmental Health Hazardous Waste Disposal
4426 $23.80 Downing,Brendan Reimbursement-Uniform Expense
4427 $49.00 Fitzsimons,Renee Reimbursement-Supplies For Docent Meeting
4428 $1,000.00 *4 Foothill-DeAnza Foundation Contribution-Santa Clara County Health Coalition
4429 $415.99 Forestry Suppliers,Inc. Field Supplies
4430 $420.86 Foster Brothers Lock&Key Services
4431 $58.07 G&K Service Shop Towel Service
4432 $28.78 Grainger,Inc. Field Supplies
4433 $389.16 Guzman,Ben Reimbursement-Uniform Expense
4434 $26.85 Lab Safety Supply Field Supplies
4435 $184.79 Lenington,Kirk Reimbursement-Mileage
4436 $2,094.43 LFR Levine Fricke Engineer&Design Services-ECDM
4437 $58.15 Madco Field Supplies
4438 $536.09 Metro Mobile Communications Radio&Extension Speaker Installation
4439 $16.24 Mountain View Garden Center Landscaping Supplies
4440 $34.10 Noble Tractor,Inc. Tractor Supplies
4441 $12,382.50 Patsons Media Group Printing Services-Spring 2006 Newsletter
4442 $5,275.29 Peninsula Digital Imaging Patrol Map Books-100
4443 $483.00 Periat Plumbing Plumbing Repairs-Rental Residence
4444 $142.01 Petrotek Fuel Hose Repairs
4445 $2,482.62 Post Haste Direct Mail Services Mail House Service-Spring 2006 Newsletter
4446 $29644 Quality Toner Products Toner Cartridges
4447 $130.50 Rice Trucking-Soil Farm Rock Delivery-Purisima Creek Redwoods
4448 $453.15 Rich Voss Trucking,Inc. Rock Delivery-Ravenswood
4449 $35.51 Roessler,Cindy Reimbursement-Cell Phone
4450 $310.65 Romic Environmental Technologies Hazardous Waste Removal Service
Corp.
4451 $2,525.80 Roy's Repair Service Vehicle Repairs&Service
4452 $161.77 SBC Telephone Service-AO
PaW 1 of 3
Claims No 06-06
Meeting 06-06
Date 3/8/06
Revised
Midpeninsula Regional Open Space District
# Amount Name Description
4453 $18,814.29 Shute,Mihaly&Weinberger LLP Legal Services-Coastal Annexation Litigation
4454 $624.52 Stevens Creek Quarry,Inc. Base Rock-Ravenswood
4455 $381.04 Summit Uniforms Uniform Expenses
4456 $356.33 Sunnyvale Ford Vehicle Repair
4457 $676.43 Target Specialty Products Landscaping Supplies
4458 $2,092.53 The Microscope Depot Eight Microscopes
4459 $250.99 Thomas,Jennifer Reimbursement-Mileage
4460 $150.00 Verisign Email Security Service
4461 $38.49 Verizon Wireless Messaging Services Pager Service
4462 $367.54 Woods,Del Reimbursement-Mileage
4463 R $169.01 ADT Security Services Alarm Service-SFO
4464 R $10,933.72 Balance Hydrologics In-Stream Sediment Monitoring-ECDM
4465 R $104.89 Beckman,Craig Reimbursement-Uniform Expense
4466 R $119.00 Coastal Sierra Internet Service-SFO
4467 R $107.56 Costoo Field Supplies
4468 R $46.77 Davison,Steve Reimbursement-Uniform Expense
4469 R $205.90 Dolan,Brendan Reimbursement-Tuition
4470 R $1,283.52 EDAW Master Plan Contract Services-Sierra Azul&Bear Creek
Redwood
4471 R $7,465.33 *5 First Bankcard Field Supplies-2794.54 Ads/Subscriptons/Books-129.18
Computer Exp.-1330.67 Business Mtgs-477.98 Office
Supplies-305.57 Conferences&Training-2182.44
Volunteer Supplies-200.00 Vehicle Maintenance-44.95
4472 R $2,990.40 Gardenland Power Equipment Field Supplies&Equipment
4473 R $238.54 Grainger,Inc. Field Supplies
4474 R $385.20 Langley Hill Quarry Drain Rock-Long Ridge Road,Portola Heights
4475 R $724.48 LFR Levine Fricke Engineer&Design Services-Pulgas Ridge
4476 R $571.65 Los Altos Garbage Co. Garbage Service-AO&FFO
4477 R $8,684.02 Miller,Starr&Regalia Legal Services-Fogarty/MacFarlane Litigation
4478 R $430-00 *6 Mountain Network News Ad Placement For District Book
4479 R $22.50 Paterson,Loro Reimbursement-Professional Membership
4480 R $126.72 Patsons Media Group Rancho County Brochure-Sales Tax
4481 R $104.66 Petrotek Diesel Nozzle
4482 R $273.41 Petty Cash Parking&Mileage,Local Business Meeting Expenses,
Training,Staff Activities,Field Supplies&Volunteer
Supplies
4483 R $65.00 R.H.F.Inc. Radar Recertification
4484 R $4,620,00 Rebholtz Mechanical Inc. Replace Air Ducts&Asbestos Removal-Ranger
Residence
4485 R $97.30 Robert's Hardware Field Supplies
4486 R $50.02 Roessler,Cindy Reimbursement-Mileage
4487 R $939.19 Roy Repair Service Vehicle Repairs&Service
4488 R $355.68 Royal Wholesale Electric Underground Electrical Materials-Purisima Creek
4489 R $97.21 SBC Telephone Service-SFO,FFO&AO
4490 R $159.13 Summit Uniforms Uniform Expense
4491 R $435.60 Thielfoldt,Sally Reimbursement-Panelists Lodging For Resource
Management Workshop
4492 R $163.64 Tony&Albas Pizza Local Business Meeting&Managers Retreat
4493 R $13.50 United Parcel Service Parcel Shipping
4494 R $150.00 Verisign Email Security Service
4495 R $2,770.00 West Bay Electric Inc. Electrical Work to Install Two Electric Hand Dryers-AO
4496 R $233.86 West Coast Aggregates,Inc. Rock/Sand For Purisima Creek Underground Electrical
Page 2 of 3
Claims No 06-06
Meeting 06-06
Date 3/8/06
Revised
Midpeninsula Regional Open Space District
# Amount Name Description
4497 R $276.34 Wickham,Elise Reimbursement-Office Supplies&Purisima Residence
Supplies
f4498 R $108.20 Woods,Del Reimbursement-Planimeter&Compass
Total $120,863.50
"1 Urgent Check Issued 2/27/06 j
'2 Urgent Check Issued 2127/06
`3 Urgent Check Issued 2/27/06
'4 Urgent Check Issued 2128/06
'5 Urgent Check Issued 2/28/06
'6 Urgent Check Issued 3/7/06
i
Page 3 of 3
it
Claims No 06-06
Meeting 06-06
Date 3/8/06
Midpeninsula Regional Open Space District
# Amount Name Description
4406 $950.00 Aaron's Septic Tank Service Pumping Services-RSA
4407 $374.26 Acme&Sons Sanitation Sanitation Services
4408 $1,510.09 Airgas Welder
4409 $1,212.71 All Chemical Disposal,Inc. Contaminated Soil Clean Up-Pulgas Ridge
4410 $37.00 Allen's Press Clipping Bureau Clipping Service
4411 $36.00 Baillie,Gordon Reimbursement-Pager Service
4412 $367.12 Beck's Shoes Inc. Uniform Shoes
4413 $117.46 California Water Service Company Water Service-Windy Hill&AO
4414 $69.00 Casaretto,Mark Reimbursement-Uniform Expense
4415 $1,000.29 Cascade Fire Equipment Company Field Supplies
4416 $64.00 *1 City of Mountain View Facility Rental-Resource Management Workshop
4417 $776.26 CMK Automotive Inc. Vehicle Maintenance&Repairs
4418 $4,453.42 Consolidated Electrical Distributors Undergrounding Of Lines At Purisima Creek Redwoods
4419 $113.12 Continuing Education of the Bar Law Book
4420 $666.24 Cresco Equipment Rental Roller Rental-Ravenswood
4421 $581.29 Cube Solutions Ergonomic Supplies
4422 $308.09 *2 Cuzick,Elaina Reimbursement-Supplies For Special Parks District
Forum
4423 $7,830.49 Deborah Mills-Design Concepts Ads,Business Cards,Photo Test Sheet,Spring 2006
Newsletter&Calendar,Format Brochures&PDF Files For
Web Placement
4424 $55.00 Del Rey Building Maintenance Replace Lights-AO
4425 $1,052.00 *3 Department Of Environmental Health Hazardous Waste Disposal
4426 $23.80 Downing,Brendan Reimbursement-Uniform Expense
4427 $49.00 Fitzsimons,Renee Reimbursement-Supplies For Docent Meeting
4428 $1,000.00 *4 Foothill-DeAnza Foundation Contribution-Santa Clara County Health Coalition
4429 $415.99 Forestry Suppliers,Inc. Field Supplies
4430 $420.86 Foster Brothers Lock&Key Services
4431 $58.07 G&K Service Shop Towel Service
4432 $28.78 Grainger,Inc. Field Supplies
4433 $389.16 Guzman,Ben Reimbursement-Uniform Expense
4434 $26.85 Lab Safety Supply Field Supplies
4435 $184.79 Lenington,Kirk Reimbursement-Mileage
4436 $2,094.43 LFR Levine Fricke Engineer&Design Services-ECDM
4437 $58.15 Madco Field Supplies
4438 $536.09 Metro Mobile Communications Radio&Extension Speaker Installation
4439 $16.24 Mountain View Garden Center Landscaping Supplies
4440 $34.10 Noble Tractor,Inc. Tractor Supplies
4441 $12,382.50 Palsons Media Group Printing Services-Spring 2006 Newsletter
4442 $5,275.29 Peninsula Digital Imaging Patrol Map Books-100
4443 $483.00 Periat Plumbing Plumbing Repairs-Rental Residence
4444 $142.01 Petrotek Fuel Hose Repairs
4445 $2,482.62 Post Haste Direct Mail Services Mail House Service-Spring 2006 Newsletter
4446 $296.44 Quality Toner Products Toner Cartridges
4447 $130.50 Rice Trucking-Soil Farm Rock Delivery-Purisima Creek Redwoods
4448 $453.15 Rich Voss Trucking,Inc. Rock Delivery-Ravenswood
4449 $35.51 Roessler,Cindy Reimbursement-Cell Phone
4450 $310.65 Romic Environmental Technologies Hazardous Waste Removal Service
Corp.
4451 $2,525.80 Roys Repair Service Vehicle Repairs&Service
4452 $161.77 SBC Telephone Service-AO
Page I of 2
N
Claims No 06-06
Meeting 06-06
Date 3/8/06
Midpeninsula Regional Open Space District
# Amount Name Description
4453 $18,814.29 Shute,Mihaly&Weinberger LLP Legal Services-Coastal Annexation Litigation
4454 $624.52 Stevens Creek Quarry,Inc. Base Rock-Ravenswood
4455 $381.04 Summit Uniforms Uniform Expenses
4456 $356.33 Sunnyvale Ford Vehicle Repair
4457 $676.43 Target Specialty Products Landscaping Supplies
4458 $2,092.53 The Microscope Depot Eight Microscopes
4459 $250.99 Thomas,Jennifer Reimbursement-Mileage
4460 $150.00 Verisign Email Security Service
4461 $38.49 Verizon Wireless Messaging Services Pager Service
4462 $367.54 Woods,Del Reimbursement-Mileage
Total $75,341.55
*1 Urgent Check Issued 2/27/06
*2 Urgent Check Issued 2127/06
*3 Urgent Check Issued 2/27/06
*4 Urgent Check Issued 2/28/06
Page 2 of 2
Regional" Open {� ice
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
TO: Board of Directors
FROM: L. Craig Britton, General Manage
DATE: March 3, 2006
RE: FYI's
' ({Io�G6RE5Y
�' vFWEE
i
-----Original Message-----
From: Gavle Jarvinen
To: Volunteer
Sent: Wednesday, February 08, 2006 6:43 PM
Subject: Great seeing you both
Hi Paul,
Thanks! It was great to see you too. I meant to send you a note to tell you how much I
enjoyed the project and the talk by Walter and then I got caught up in work and... you
know how it goes...I am neglecting that which is truly important. It was very nice to hear
a little bit about how saving open spaces all comes together. Not that I thought it was
easy, but it certainly is not a simple or quick process.
It was also nice to have you and Cindy [Roessler] at the project. It is fun just to listen to
everything that you two have to say. I learn a lot about the district that way. And, as
always, I really enjoy projects with Steve [Davison]. He is a great resource for
MROSD...always enthusiastic, very knowledgeable, and just a fun person to work with.
I look forward to more projects with all of you in the future! Keep up the great work
(and please let Julie know how much I appreciate everything you do!).
Gayle
Gayle Jarvenin
Preserve Partner Volunteer
Regional Open Sj ce
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
February 17, 2006
Mr. Buddy D. Philpot
Executive Director
The Walton Family Foundation, Inc.
P.O. Box 2030
Bentonville, AR 72712
Dear Mr. Philpot:
On behalf of the Board of Directors of the Midpeninsula Regional Open Space District,
I would like to thank the Walton Family Foundation for the generous donation to the
District. The Walton Family Foundation's continued commitment to open space
preservation and the District's programs is very much appreciated. As you may know,
donations such as yours demonstrate the cooperative effort that is necessary if we are to
accomplish our goal of securing a continuous greenbelt.
You can be sure that your $5,000.00 donation, and previous donations, will be put to
good use and will help to protect public open space, wildlife and natural habitats, and to
enhance the positive experience of all visitors to the District's open space lands.
As part of the District's donation recognition policy, grantors who contribute $5,000
and above are eligible to receive either a Resolution of the board or a framed
photograph of one of our District open space preserves. Since the Walton Family
Foundation has expressly noted that the grantee not furnish commemorative items, the
District will not send either at this time. If your policy changes in the future, please
notify us, and we will be honored to provide the foundation with recognition of your
continued generosity.
Again, thank you for your thoughtfulness and support of open space preservation
efforts in the San Francisco midpeninsula area.
Sincerely,
Jed r, President
Board of Directors
JC/ec
cc: MROSD Board of Directors
33o Distel Circle 650-691-1200 info@openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER:
Los Altos CA 94022.1404 650-691-0485 fax www.openspace.org Deane Little,Norette Hanko,Larry Hassett,Kenneth C.Nitz L.Craig Britton
..... . ......_
For Immediate Release Contact: Anne Sharman
February 21, 2006 Director of Communications
Phone: (650) 854-7696
asharman@openspacetrust.org
POST Acquires Historic Green Oaks Ranch
13-acre Former Farmstead is Nationally Registered
Landmark
i
(Menlo Park, Calif.) -The Peninsula Open Space Trust (POST) announced today that it has
acquired 13 acres of an historic former dairy ranch and flower farm near Davenport along the
San Mateo Coast.
Located 13 miles south of Pescadero along Highway 1, the property, called Green Oaks Ranch,
is the latest acquisition in POST's Saving the Endangered Coast campaign. To date, POST has
protected 14,532 acres of open space through its 20,000-acre campaign.
Green Oaks Ranch is situated just east and a mile north of the main entrance to Ano Nuevo
State Reserve. POST purchased the ranch earlier this month for $1.21 million from Dr. George
Griffin of Palo Alto.
Green Oaks Ranch was once known as the Isaac Steele Ranch, which dates back to the early
1860s and is now listed as a nationally registered historic landmark. POST's purchase of this
property will help protect several historic buildings as well as five acres of fertile row-crop soils
and eight acres of surrounding riparian corridor and coastal landscape. The acquisition is
accompanied by a three-year option to buy the land offered to neighboring nonprofit Pie
Ranch, LLC., a center for youth education that promotes sustainable agriculture, community
food security, nutrition and land conservation.
"POST's purchase of Green Oaks Ranch represents our positive involvement in promoting
sustainable farming through the exploration of innovative land tenure arrangements," said
POST President Audrey Rust. "The considerable historic, natural resource and agricultural
values of this Coastside property will now be permanently protected as a result of this
acquisition."
i
Run by a partnership of three farmers, Pie Ranch is located immediately east of Green Oaks
Ranch on a 14-acre, pie-shaped wedge of land. Co-director]ered Lawson and ranch manager
Nancy Vail live onsite and are partners in the ranch with co-director Karen Heisler, who works
on sustainable agriculture and community food security issues in San Francisco.
Since last year, Pie Ranch has hosted students from two San Francisco high schools on regular
farm tours and workdays. The students are taught how to make homemade fruit pies using
ingredients grown, raised or harvested on Pie Ranch.
By purchasing Green Oaks Ranch, POST gains the owners of Pie Ranch some time to raise the
$2.5 million needed for them to acquire the land in order to incorporate it into their
educational program.
I
The trio is in the process of forming the Green Oaks Agricultural Trust (GOAT) to acquire and
restore Green Oaks, including the Steele family's original Greek Revival farmhouse and several
outbuildings. Pie Ranch intends to use these structures to house a center for community and
classroom learning about our food system. The historic farmstead is ideally suited for teaching
space, student and staff housing, and a roadside pie stand. In addition, Pie Ranch also hopes
to expand the acreage of productive organic farmland on which they grow and harvest the
ingredients that go into their pies.
"Our first choice was to work with POST because of their clear strength and successful track
� record in land conservation in this area of the Coast," said Lawson. "It's a winning combination
of strategies to protect working landscapes and provide meaningful relationships for people
with nature."
^VVe were very relieved and pleased when we found out POST was interested in what we are
striving to do," said Heisler. "We have a lot of work to do, but we hae| we are now able to do
that in a supportive context, and we appreciate thot.^
Green Oaks Ranch has a rich and colorful history. In the early 1860s, rancher Isaac Steele
came tothe area searching for land to expand his fami|y's dairy operation. He acquired 7,000
acres and, with his brothers and cousin, began building the farmstead and a dairy business
that became prosperous and well known throughout California. In later years, the property
was used for row crops, orchards and flower farming.
� The land is situated in an area known fora diverse habitat that supports a wide variety of
�
animal, bird and plant species. The northern edge of the property is bordered by Green Oaks
Creek, a direct tributary to the Pacific Ocean. PO5T's acquisition of Green Oaks Ranch will
� protect the natural resource values on the property associated with the creek and enhance the
� scen|cviewshed along Highway 1. It will also create a possible connection along a future trail
corridor providing additional access from Highway 1 to 0g Basin Redwoods State Park.
� ###
�
POST is a leading private, nonprofit land trust dedicated to preserving the beauty, character and diversity
of the San Francisco Peninsula landscape. Since its founding in 1977, the organization has been
responsible for saving more than 55,000acnes as permanent open space and parkland in San Mateo and
Santa Clara counties. Included in that total are 14,532 acres of coastal land POST has protected in the last
five years through its $200 million Saving the Endangered Coast campaign.
�
�
/ "Our first choice was to work with POST because of their clear strength and successful track
� record in land conservation in this area of the Coast," said Lawson. "It's o winning combination
of strategies to protect working landscapes and provide meaningful relationships for people
with nature."
"We were very relieved and pleased when we found out POST was interested in what weare
striving to do," said Heisler. ^VVe have a lot of work to do, but we feel we are now able to do
that in a supportive context, and vve appreciate that.°
�
| Green Oaks Ranch has a rich and colorful history. In the early 1860s, rancher Isaac Steele �
came to the area searching for land to expand his farni|y's dairy operation. He acquired 7,000 �
/ acres and, with his brothers and cousin, began building the farmstead and a dairy business �
that became prosperous and well known throughout California. In later years, the property �
was used for row crops, orchards and flower farming.
The land is situated in an area known for a diverse habitat that supports a wide variety of
animal, bird and plant species. The northern edge of the property is bordered by Green Oaks �
Creek, a direct tributary to the Pacific Ocean. POST's acquisition of Green Oaks Ranch will
protect the natural resource values on the property associated with the creek and enhance the
� ycenicviewshed along Highway 1. It will also create a possible connection along a future trail |
� corridor providing additional access from Highway 1 to Big Basin Redwoods State Park. �
�
### �
�
POST isa leading private, nonprofit land trust dedicated to preserving the beauty, character and diversity �
of the San Francisco Peninsula landscape. Since its founding |n1977, the organization has been
responsible for saving more than 55,000acres as permanent open space and parkland in San Mateo and �
Santa Clara counUeslnduded �nLha�to�a| ane14532acneso[coa�a! |�ndPDSThaspn�e��din �he |ast. ' �
five years through its$200 million Saving the Endangered Coast campaign.
�
�
�
�
�
�
�
�
�
�
|
�
�
�
�
�
�
For Immediate Release Contact: Anne Sharman �
�
February 21, 2006 Director ofCommunications �
Phone: (6SO) 854-76g6
ashanman@openspacetrust.org
�
� � ~ �
� POST AcquiresHistoric Green Oaks Ranch
13—acre Former Farmstead is Nationally Registered �
Landmark �
(Menlo Park, Ca8if.) ' The Peninsula Open Space Trust (POST) announced today that ithas �
�
acquired 13 acres of an historic former dairy ranch and flower farm near Davenport along the
San Mateo Coast.
�
� Located 13 miles south ofPesoadero along Highway 1, the property, called Green Oaks Ranch,
is the latest acquisition inPO8T's Saving the Endangered Coast campaign. Tn date, POST has
protected 14,532 acres of open space through its I0,000-acne campaign.
Green Oaks Ranch is situated just east and a mile north of the main entrance to AMo Nuevo
State Reserve. POST purchased the ranch earlier this month for $1.21 million from Dr. George
Griffin of Palo Alto.
Green Oaks Ranch was once known as the Isaac Steele Ranch, which dates back to the early
1060s and is now listed as a nationally registered historic landmark. POST's purchase of this
property will help protect several historic buildings as well as five acres of fertile row-crop soils
and eight acres of surrounding riparian corridor and coastal landscape. The acquisition is
accompanied by a three-year option to buy the land offered to neighboring nonprofit Pie
Ranch, LL[., a center for youth education that promotes sustainable agriculture, community
food security, nutrition and land conservation.
"POST's purchase of Green Oaks Ranch represents our positive involvement in promoting
sustainable farming through the exploration of innovative land tenure arrangements," said
POST President Audrey Rust. ''The considerable historic, natural resource and agricultural
values of this Coastside property will now be permanently protected as a result of this
acquisition."
Run by a partnership of three farmers, Pie Ranch is located immediately east of Green Oaks
� Ranch on a 14'acre, pie-shaped wedge of land. Co-director]ered Lawson and ranch manager
� Nancy Vail live onsiteand are partners in the ranch with co-director Karen Heisler, who works
� on sustainable agriculture and community food security issues in San Francisco.
Since last year, Pie Ranch has hosted students from two San Francisco high schools on regular
farm tours and workdays. The students are taught how to make homemade fruit pies using
� ingredients grown, raised or harvested on Pie Ranch.
�
By purchasing Green Oaks Ranch, POST gains the owners ofPie Ranch some time to raise the
$2.5 million needed for them to acquire the land in order to incorporate it into their
educational program.
The trio is in the process of forming the Green Oaks Agricultural Trust (GOAT) to acquire and
restore Green Oaks, including the Steele fanni|y'soriginal Greek Revival farmhouse and several
outbuildings. Pie Ranch intends to use these structures to house a center for community and
� classroom learning about our food system. The historic farmstead is ideally suited for teaching
� space, student and staff housing, and a roadside pie stand. In addition, Pie Ranch also hopes
� to expand the acreage of productive organic farmland on which they grow and harvest the
�
� ingredients that go into their pies.
�
To: Julie Norton
Cc: Craig Britton
Subject: Weed Wrenches to the rescue
i
From: Melanie Kimbel [mailto:mkimbel@sempervirens.org]
Sent: Monday, February 27, 2006 4:30 PM
Hi Julie,
We can't thank you enough for arranging the loan of the Weed Wrenches to us. We had 2
Sempervirens staff and 28 volunteers (6 of our docents and 28 Lompico residents) turn out to
pull out French Broom on Saturday up at the forest property we're purchasing in Lompico.
It was an incredibly successful event. The weather gods smiled on us, we created more than
10 piles of French Broom the size of buses, a storyteller and harmonica player entertained us
during lunch and a lot of people went home very dirty, but very satisfied and inspired.
We couldn't have done it without your assistance.
Thanks again.
Melanie Kimbel
Membership Director
Sempervirens Fund
Preserving redwood lands since 1900
T (650) 968-4509
F (650) 968-0713
www.sempervirens.org
I
t
A
r�
. ,J*rfit
:' r +,' r
57'pq
CITY OF EAST PALO ALTO
OFFICE OF THE CITY MANAGER
0 2415 University Avenue • East Palo Alto, CA 94303
cQR P O R -%%.
9
DATE: February 21, 2006
TO: Honorable Mayor and Members of the East Palo Alto City Council
VIA: Alvin James, City Manager
FROM: Debbie Schechter, Environmental and Economic Development Coordinator
Michael Lawson CityAttorney
i
Y
SUBJECT: Authorize the City Manager to Accept a Quitclaim Deed from the Peninsula Open
Space Trust (POST) for the Center Portion of the Cooley Landing Site, APN 063-
590-030.
RECOMMENDATION:
Staff recommends that the City Council authorize the City Manager to accept a quitclaim deed
from the Peninsula Open Space Trust (POST) for the center portion of the Cooley Landing site,
APN 063-590-030.
BACKGROUND:
Cooley Landing consists of three separate parcels totaling approximately 12 acres (see
Attachment 1). The center parcel is a narrow strip 177 feet wide running the length of the middle
of Cooley Landing, at the end of Bay Road, within the jurisdictional boundaries of the City of
East Palo Alto. It is currently owned by the Peninsula Open Space Trust(POST) and is
approximately 6.6 acres, of which about half is underwater. The POST property is practically
surrounded by the Ravenswood Open Space Preserve, which is owned by the MidPeninsula
Regional Open Space District (MidPen). This preserve is within the jurisdictional boundaries of
Menlo Park.
According to records, POST purchased the property from Carl Shoof in 1999 for approximately
$1.4 million. It is our understanding that POST was later reimbursed by the David and Lucille
Packard Foundation. As the Council is aware, in the past,the Packard Foundation has expressed
a desire that Cooley Landing become a public recreation resource for East Palo Alto residents.
Special Study Session and Stakeholder Process
East Palo Alto leaders and residents have had a long term interest in acquiring Cooley Landing
and opening the property for public use. On November 12, 2003, the City Council held a Cooley
Landing Study Session to solicit community input on how Cooley Landing should be used. At
the Study Session, residents and Council members sent a strong message that they want public
access to Cooley Landing for low intensity recreation, education, and conservation uses while
respecting the natural and historic integrity of the site. At that time, Council directed staff to
convene stakeholders to reach a mutual understanding of the types and intensities of uses that
might occur at Cooley Landing consistent with its' stated objectives, and to ultimately reach
agreement for conveying the portion of Cooley Landing owned by POST to the City for
implementation of agreed upon goals.
Staff invited various stakeholders, including property owners, entities with jurisdiction over the
site, a potential funder, and potential service providers as well as interested councilpersons to
participate. POST was a key participant in this process. These stakeholders met four times
between August, 2004 and December, 2004 to discuss whether they could identify potential uses
for Cooley Landing that were consistent with the guidance articulated by the City Council during
the November 2003 Study Session and to describe concepts and assumptions for ways to
program the site to support these uses. In November, 2004, the City received $25,000 in grant
funds from the Packard Foundation for the preparation of concept drawings that would depict the
various uses that the stakeholders had discussed. The concept drawings were presented to the
stakeholders in December, 2004. Stakeholders were generally satisfied with them, though several
stakeholders expressed some concern about the intensity of uses particularly as depicted in
Concept C.
In May, 2005, these concept drawings were presented to the City Council and the public at a
Special Study Session in order to receive Council and community input on the drawings. Both
Council and the community expressed general satisfaction with the uses and ideas expressed in
Concepts A and B.
Negotiations with POST
Subsequent to the May, 2005 Special Study Session, POST expressed its comfort with the City's
process and indicated an interest in transferring the property to the City. Between July and
December 2005, staff negotiated deed language with POST. In late December, 2005, staff and
POST agreed on language that would both allow the City to develop the property in accordance
with the City's vision and satisfy POST's desire that the property's scenic and natural values be
protected in perpetuity. The proposed deed language that was negotiated with POST is included
as Attachment 2.
US Environmental Protection Atzency $200,000 Brownfields Grant
Concurrent with the negotiation process with POST, staff has been preparing to conduct a variety
of studies at Cooley Landing that are necessary before design and development of recreational
and educational facilities at Cooley Landing can occur. Receipt of a$200,000 USEPA
Brownfields grant in September, 2005, has afforded the city an opportunity to investigate
potential obstacles to use of the property as envisioned in the stakeholder planning process. The
staff has followed the City's competitive bid process in identifying consultants with the requisite
knowledge and background to complete the necessary studies and has developed
recommendations for Council consideration regarding hiring consultants to conduct the range of
needed studies including: environmental sampling, preparation of a cleanup plan, a geotechnical
2
survey, a biological survey of endangered or threatened animals and plants at the site, completion
of an assessment of the historic significance of the site and its structures, as well as a structural
assessment of the boat launch structure. Under a separate item on this agenda, staff is
recommending that the City Council authorize the City Manager to negotiate and enter into a
contract with a consulting firm to conduct these studies. If approved, the studies can begin as
early as March. The studies are estimated to take approximately nine months to complete. The
results of the studies will provide important information that will be used to help prepare more
detailed and specific designs related to programming the site for intended uses.
Discussions with MidPeninsula Reizional Open Space District and Future Planniny-
Because MidPen will continue to own the two outer parcels of Cooley Landing, the City will
need to work closely with that organization to ensure development of a comprehensive plan for
use of the site. In July, 2005, City staff met with MidPen staff to provide an update on the
planning process for Cooley Landing. MidPen staff expressed their satisfaction with the conduct
of the process to that point and their comfort with Concepts A and B. In addition, MidPen
indicated an intent to keep its board informed of the City's process regarding Cooley Landing
and, at the appropriate time, to develop recommendations for its policy board regarding how to
work cooperatively with the City to achieve a common vision for use of the site. At Council's
direction, staff will explore with MidPen various options for achieving a cohesive programming
of the site including possible transfer of the portion of Cooley Landing that is owned by MidPen
to City ownership.
ISSUES AND ANALYSIS
Several issues relate to Council's decision regarding the timing for acceptance of the POST
property. These issues are: public access to the site, liability concerns, site security and
maintenance. These issues are particularly critical given that it is estimated that at least two years
will be needed to complete the studies described earlier and to develop more detailed plans for
the site.
Public Access
Public access to Cooley Landing has historically been restricted. From 1960 to 1999,the
property was in private use and Carl Schoof controlled access to the property. Shortly after
POST acquired the property in 1999, POST instituted a permit system requiring potential users
of Cooley Landing to get a permit from POST in order to access the site. The permit system
utilized by POST authorizes a permittee to use the site for the activity specified in the permit;
requires the permittee to notify POST when they go onto the site; and requires the permittee to
indemnify POST against any claims related to the use of the property. In the last two years, only
four organizations other than the City have requested and received permits from POST. These
organizations are: Cypress Environmental and Callander& Associates (firms hired by the City to
prepare the concept drawings), the Audubon Society, and Green Oaks School. One
organization—the San Mateo County Mosquito Abatement District, which monitors the sentinel
chickens at Cooley Landing for West Nile Virus from spring through fall—has had regular
access to the site without a permit. Both a site resident(authorized by POST)who has lived on
the site for the past year and Midpen's rangers have told staff of numerous occasions where
unauthorized persons gained access to the site.
3
As the Council is aware, the Cooley Landing site is generally undeveloped and has numerous
existing hazards. These include: exposed concrete debris, exposed rebar, a boat launch structure
that is not directly connected to the shoreline, unstable walkways and decking at the dredge, a
pool of water around the dredge, and suspected hazardous substances in some soils at the site. As
indicated earlier, it will be at least two years before these conditions are addressed and the site is
made safer and more accessible for the general public. During this interim period, if Council
decides to accept the deed from POST, staff recommends that Council authorize staff to evaluate
the permit system administered by POST for possible use in limiting public access, and explore a
possible coordinated approach with MidPen for controlling public access and security
surveillance. Because people who have access to the central portion of the Cooley Landing site
can also access all areas of the site, coordination with MidPen regarding authorization to be on
the site is critical.
Site Securitv and Maintenance
Both the East Palo Alto Police Department and MidPen's rangers currently occasionally patrol
the site as a security measure and to ensure that unauthorized or unlawful activities do not occur
at the site. If Council decides to accept the deed from POST, staff recommends that the Police
Department and MidPen coordinate more formally to ensure that Cooley Landing is patrolled
adequately.
Other than these patrols, relatively few resources appear to have been expended to secure and
maintain Cooley Landing in recent years. Staff recently visited the site and noted several
features that should, in staff s opinion, be improved in the short term if the Council wishes to
authorize immediate acquisition of the property:
• Signage: the existing sign is weathered and simply indicates no trespassing. Staff
recommends new signage indicating no trespassing,that the area is the property of the
City and is accessible by permit only, and lists phone numbers to contact for permit or
emergency assistance.
• Fencina: There are several gaps in the existing fence at the property that allow people to
easily walk or ride bikes or motorcycles onto the property. Although it may not be
possible to entirely secure the site, staff believes that the existing fence will need to be
extended and upgraded to reduce, if not entirely eliminate these gaps. This can be
coordinated with MidPen.(Note that improvements to fencing may require a permit from
the Bay Conservation and Development Commission—BCDC. Staff is looking into this.)
• Lighting: There is currently no lighting at the site. Staff believes that lighting will need
to be placed in the parking area near the entrance to the site to enhance surveillance
capabilities and deter unauthorized access at night. There is an existing power hookup in
this area.
If Council wishes to acquire the property, there are additional security/maintenance issues that
should be addressed but that do not require immediate resolution, including:
0 Keeping vegetation cut: High weeds at the entrance to the site and along the edges of the
center parcel at Cooley Landing limit sight lines and provide places for people to hide.
Staff believes that these weeds will need to be cut on a scheduled basis.
4
FISCAL IMPACT
If the City acquires the property, the City will incur both assets and costs, some of which are
described below.
Property acquisition and taxes: The property is a proposed gift from POST and will not require
payment from the City. If POST's acquisition cost is considered,the asset would be valued at
least at $1.4 million. The City will be subject to minor recording fees to record the deed with the
County. The City will be exempt from property taxes on the site because the City is a public
entity. Some special charges will likely apply for services such as garbage, electric power and
possibly mosquito abatement. Currently, under POST's ownership, special charges are assessed
at$688.20 per year.
Permit processing and monitoring: Because of the undeveloped nature of the site and exposed
hazards, staff believes, as discussed earlier, that the City will need to continue to provide access
to the site on a limited basis via some sort of a permit system similar to that imposed by POST.
Costs associated with staff time to design and administer a permit process and monitor permits
will be required as well.
Site patrols: Staff believes that the Police Department can coordinate with the MidPeninsula
Regional Open Space District to ensure that Cooley Landing is patrolled on a regular basis.
Initially, given the small size of the site, the department has estimated that this will not be likely
to have a significant fiscal impact.
Site maintenance: If acquisition is authorized by the Council, staff recommends that signage,
fencing and lighting improvements be pursued as soon as possible. Staff is working on getting
estimates for the cost of these improvements and would present them for consideration at the
appropriate time.
Attachments:
1. Cooley Landing ownership
2. Proposed deed language
5
Resolution No.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO
AUTHORIZING THE CITY MANAGER TO ACCEPT A QUITCLAIM DEED FROM
THE PENINSULA OPEN SPACE TRUST (POST) FOR THE CENTER PORTION OF
THE COOLEY LANDING SITE, APN 063-590-030
WHEREAS, the City Council has directed the City Manager to engage in a process to ultimately
implement the Council's and the community's goals relative to opening Cooley Landing to
public access for recreational and environmental/historic education purposes; and
WHEREAS, the City Council has directed the City Manager to pursue the acquisition of the
Cooley Landing site; and
WHEREAS, the Peninsula Open Space Trust is offering to gift the central portion of Cooley
Landing to the City, subject to certain deed restrictions; and
WHEREAS, the deed restrictions will both allow the City to develop the property in accordance
with the City's vision and satisfy POST's desire that the property's scenic and natural values be
protected in perpetuity;
NOW, THEREFORE, BE IT RESOLVED:
That the City Manager is authorized to accept a quitclaim deed from the Peninsula Open Space
Trust (POST) for the center portion of the Cooley Landing site, APN 063-590-030.
PASSED AND ADOPTED by the City Council of the City of East Palo Alto on the 21" day of
February, 2006, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Ruben Abrica, Mayor
ATTEST:
City Clerk
APPROVED AS TO FORM:
Michael Lawson, City Attorney
I
I
RECORDING REQUESTED BY AND
WHEN RECORDED MAIL TO:
i
City of East Palo Alto
nd
2415 University Ave., 2 Floor
East Palo Alto, CA 94303
Attn: Alvin James, City Clerk
SPACE ABOVE THIS LINE FOR RECORDER'S USE
ONLY
APN: 063-590-030
Documentary Transfer Tax: None; Exempt transfer pursuant to Revenue and Taxation Code
§11922
QUITCLAIM DEED
FOR VALUABLE CONSIDERATION, receipt of which is hereby acknowledged,
Peninsula Open Space Trust ("Grantor"), does hereby REMISE, RELEASE AND FOREVER
QUITCLAIM to The City of East Palo Alto ("Grantee"), all right, title and interest in and to that
certain real property in the City of East Palo Alto, County of San Mateo, State of California,
described on Exhibit A attached hereto and incorporated by reference herein, together with all
buildings, improvements and fixtures erected thereon and appurtenances, privileges, remainders
and reversions thereto (the "Property").
The foregoing conveyance is made subject to the following restrictions in order to ensure
that the Property will be used and maintained in perpetuity in its natural, scenic and open space
condition, and to prevent any use of the Property that will significantly impair or interfere with
its conservation values.
Limitation on Environmental Use: The use of the Property shall be limited to activities
involving environmental education and/or passive recreational activities, nature study, enjoyment
of views, natural habitat and environmental protection and related uses. No industrial or
residential use of or activity on the Property shall be permitted, except for a caretaker living on
the premises. Limited commercial activity directly related to the permitted use of the Property
(e.g., small-scale visitor snack service, educational bookstore, guided tours) shall be permitted.
Any and all use of the Property shall be consistent with the preservation of the Property's scenic
and natural character. No activity or use that degrades or is likely to degrade the scenic and
natural character of the Property shall be permitted.
shall Restricti
ons Bindingon Successors and Assigns: The foregoing
in restrictions be
� g g
bindingon an and all grantees of an interest in the Property. Neither Grantee nor any
Y g Y
successor in interest shall have the right to amend the limitations of the restrictions herein.
PA\10424315.1
126-320
1
i
Subsequent Conveyance of Property: The Property may not be sold for monetary
consideration at any time, but instead may be conveyed by gift or dedication only. Any
subsequent conveyance of the Property by the City of East Palo Alto may only be to a
conservation public agency which agrees to these restrictions and relinquishes right to challenge
these restrictions.
Grantor reserves the right to enforce the foregoing restrictions on the use of the Property,
and Grantee expressly agrees on behalf of itself and its successors in interest that Grantor shall
have the right to enjoin any use or conveyance in violation of such restrictions and/or pursue any
other remedy that may be available at law or in equity.
Executed on 2006, at, California.
GRANTOR:
PENINSULA OPEN SPACE TRUST,
a California non profit public benefit corporation
Audrey C. Rust
President
II
III
PA\10424315Aii
126-320
-
EXHIBIT"A"
Legal Description
The land referred to in this instrument is situated in the State0f ����m � Of ��� �
— County �
M&TEO �iNo�B��T ���� ��T�, �� ����duafoUo�m�
, _' �
�
Real property inthe City of East Palo Alto, County of San Mateo, State of California, described as �
follows:
/ PARCEL ONE:
Property being generally the 6.62 acre parcel of land shown on the Record of Survey Map of6.62
Acre Parcel in Menlo Park. California, recorded Decenmber29, 1960 in Book 4ofL. L. S. Maps at
Page 1UO, Records of San Mateo County, California, and being more particularly described as
follows:
Beginning at point which is located North OO" 55'58" East 104.49 feet from the Southwest
corner of the Southeast quarter of Section 19, T.5 S., R. 2 W., Mt. Diablo Meridian, as shown on
said map; thence from said point mfbeginning along the Northwesterly line, or its Southwesterly
prolongation, of said G.G2 acre parcel North 67^ J6' 1]" East 10]4 feet, more or less, to the most
Northerly corner ofsaid parcel; thence along the Northeasterly line of said parcel South 110 54'
47" East 177.29 feet to a corner of said parcel; thence along the Southeasterly line of said parcel
South 670 ZG' 13" VVust 1677feet, more orless, to point which is located South OO" 55'58"
West from the point of beginning; thence North 000 55' 58" East 190.00 feet to the point of
beginning.
� Bearings and distances used herein are based on the grid ofthe California Coordinate System,
Zone 3. All bearings given are grid bearings. All distances given are grid distances to convert
� grid distance to ground distances, multiply grid distance by scale factor of 1.0000595.
�
� pARCELTVVO: �
Non-exclusive easement for the construction, maintenance, operation, repair and replacement of �
sewer, gas and water pipe lines and right of way for road purposes described as: A strip of land
50 feet in width, said strip being a portion of that Parcel 2 of property as described in Resolution
No. 9187, Series 1939, of the City and County of San Francisco and conveyed to Leslie Salt Co.,
bv Deed dated November 19, 1949 and recorded in Book 182Sof Official Records at Page 491,
Records ofSan Mateo County, California, described as follows:
Beginning at Station "P.M.C.5" of the Official Survey of the Rancho de las Pulgas; thence along
the line of the Rancho de las Pulgas South 230 23'West 61.13 feet; thence leaving said Rancho
line North 660 26' East 889.30 feet to the Easterly boundary of aforesaid mentioned Parcel 2;
thence along the Easterly boundary North S4.5Sfeet; thence leaving said Easterly boundary �
South 660 36'\Nest 869.59 feet the Westerly boundary of aforesaid mentioned Parcel 3�. �
thence South 440 30' East8.85 feet tothe point oYbeginning.
Said easement was created appurtenant to Parcel I by that certain Deed recorded April 4, 1961 in
Book 3961of Official Records at Page 33 (File No. 45478-T), Records of San Mateo County,
California.
A P No: 063-590-030
nm|u*z4sn}
)z6-3z
All Ah
Center parcel
owned by POST Ai 050; - _
" #0
- � f
- - Outer parcels owned by
MidPeninsula Regional Open
Space District
Ravenswood
Open Space
Am m
1,4
1 2!11
igwr
.,• 1,-(:k� =- � i .�t�. �l Pala Alto
Baylands Nature Preserve
ot
•,i
.1
i
For Immediate Release Contact: Anne Sharman
February 21, 2006 Director of Communications
Phone: (650) 854-7696
asharman@openspacetrust.org
POST Acquires Historic Green Oaks Ranch
13-acre Former Farmstead is Nationally Registered
Landmark
(Menlo Park, Calif.) - The Peninsula Open Space Trust (POST) announced today that it has
acquired 13 acres of an historic former dairy ranch and flower farm near Davenport along the
San Mateo Coast.
Located 13 miles south of Pescadero along Highway 1, the property,Y, caII d Green Oaks
Ranch,
is the latest acquisition in POST's Saving the Endangered Coast campaign. To date, POST has
protected 14,532 acres of open space through its 20,000-acre campaign.
Green Oaks Ranch is situated just east and a mile north of the main entrance to Ano Nuevo
State Reserve. POST purchased the ranch earlier this month for $1.21 million from Dr. George
Griffin of Palo Alto.
Green Oaks Ranch was once known as the Isaac Steele Ranch, which dates back to the early
1860s and is now listed as a nationally registered historic landmark. POST's purchase of this
property will help protect several historic buildings as well as five acres of fertile row-crop soils
and eight acres of surrounding riparian corridor and coastal landscape. The acquisition is
accompanied by a three-year option to buy the land offered to neighboring nonprofit Pie
Ranch, LLC., a center for youth education that promotes sustainable agriculture, community
food security, nutrition and land conservation.
"POST's purchase of Green Oaks Ranch represents our positive involvement in promoting
sustainable farming through the exploration of innovative land tenure arrangements," said
POST President Audrey Rust. "The considerable historic, natural resource and agricultural
values of this Coastside property will now be permanently protected as a result of this
acquisition."
I
Run by a partnership of three farmers, Pie Ranch is located immediately east of Green Oaks
Ranch on a 14-acre, pie-shaped wedge of land. Co-director Jered Lawson and ranch manager
Nancy Vail live onsite and are partners in the ranch with co-director Karen Heisler, who works
on sustainable agriculture and community food security issues in San Francisco.
Since last year, Pie Ranch has hosted students from two San Francisco high schools on regular
farm tours and workdays. The students are taught how to make homemade fruit pies using
ingredients grown, raised or harvested on Pie Ranch.
By purchasing Green Oaks Ranch, POST gains the owners of Pie Ranch some time to raise the
$2.5 million needed for them to acquire the land in order to incorporate it into their
educational program.
The trio is in the process of forming the Green Oaks Agricultural Trust (GOAT) to acquire and
restore Green Oaks, including the Steele family's original Greek Revival farmhouse and several
outbuildings. Pie Ranch intends to use these structures to house a center for community and
classroom learning about our food system. The historic farmstead is ideally suited for teaching
space, student and staff housing, and a roadside pie stand. In addition, Pie Ranch also hopes
to expand the acreage of productive organic farmland on which they grow and harvest the
ingredients that go into their pies.
�
�
"Our first choice was to work with POST because of their clear strength and successful track �
record in land conservation in this area of the Coast," said Lawson. "It's a winning combination
of strategies to protect working landscapes and provide meaningful relationships for people
with nature." �
"We were very relieved and pleased when we found out POST was interested in what we are
| striving to do," said Heisler. ^VVe have a lot of work to do, but we feel we are now able to do
| that ine supportive context, and wa appreciate that."
Green Oaks Ranch has rich and colorful history. In the early 1060s, rancher Isaac Steele
| came tothe area searching for land to expand his farni|y's dairy operation. He acquired 7,000
acres and, with his brothers and cousin' began building the tarmnsteadand a dairy business
�
| that became prosperous and well known throughout California. In later years, the property
| was used for row crops, orchards and flower farming.
| The land is situated in an area known for a diverse habitat that supports a wide variety of
| animal, bird and plant species. The northern edge of the property is bordered by Green Oaks
| Creek, a direct tributary to the Pacific Ocean. POST's acquisition of Green Oaks Ranch will
� protect the natural resource values nnthe property associated with the creek and enhance the
� scenic viewshed along Highway 1 It also possible along � futunatrai|
� . �
corridor providing additional access from Highway 1 to Big Basin Redwoods State Park.
### �
�
POST is leading private, nonprofit land trust dedicated to preserving the beauty, character and diversity �
of the San Francisco Peninsula landscape. Since its founding in 1977' the organization has been �
responsible for saving more than 55'VO0 acres aa permanent open space and parkland in San Mateo and
Santa Clara counties. Included in that total are 14,532 acres of coastal |onU POST has protected in the last
five years through its $2OO million Saving the Endangered Coast campaign.
�
�
�
�
�
���� �
Regional Open 4, zee
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
TO: Board of Directors
FROM: L. Craig Britton, General Manager
I
i
DATE: March 8, 2006
i
RE: FYI's
I
a
I
I
Regional Open Sp --e
------------------
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
March 8, 2006
Ron Stewart, Director
Boulder County Parks and Open Space
5201 St. Vrain Road
Longmont, CO 80503
Dear..E'tewart:
Thank you for participating as a panelist in our Resource Management Workshop on
March 3, 2006. The District is grateful for the time you spent with us and the time you
spent in advance of the Workshop helping our consultants, Environmental Science
Associates, to prepare. The exchange of ideas and information between the panel
members, the District Board members and staff, the members of other agencies, and our
public was invaluable to us. Our Board members especially appreciated your thoughtful
contributions.
We hope you were also able to benefit from the panel discussion and the networking
amongst panelists, participants, and District representatives. The day was a complete
success, and we hope you also found that it was an excellent experience. We would
appreciate any comments or suggestions you may have regarding the Workshop. Feel
free to contact me directly via email (cbritton@openspace.org) or by phone, (650) 691-
1200, with any comments. Alternatively, we will be sending all participants a short
evaluation form via email and would greatly appreciate your feedback through that
medium as well.
Thanks again for your time and participation.
,Sincerely,
gg Br tton
General Manager
cc: MROSD Board of Directors
33o Distel Circle 650-691-1200 info@openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER:
Los Altos CA 94022-1404 650-691-0485 fax www.openspace.org Deane Little,Nanette Hanko,Larry Hassett,Kenneth C Nitz L.Craig Britton
2--
Distribution List
Therese Glowacki, RM Division Mgr Boulder Co. Parks & Open Space
Ron Stewart, Director Boulder Co. Parks & Open Space
Joe DiDonato, Stewardship Mgr EBRPD
Jack Kenny, Chief of Park Ops EBRPD
Susan Gardner, Site Stewardship Dir GGNRA
Brian O'Neill, Superintendent GGNRA
Mike Swezy, Nat Resource Specialist Marin Municipal Water District
Lisa Killough, Director Santa Clara County Parks & Rec
Don Rocha, Nat. Resource Supervisor Santa Clara County Parks & Rec
Ns
GUADALUPE RUBBISH
DISPOSAL COMPANY INC 12 hV. aW
575-044)06
�A
rE m
SCVWD EASEMENT R/W
i Q
;4 hV. O41 E*xsr rOP OF 3r 24rE CF-=
�.v1K ,..1X''/ {{', / :•'` •. -- -.- RETAhVAC W444 �RE'41N'ING WALL
c _ _
4 n0u CjX
t
,t ,r
L��
-.
o- V Rf741NNHl.=WALL. _ t � f � .•' i' I
�z
r p
$a `^/ _ - - wtrs-'c`-.: bar / ,•' ? J85 `�
QUNfORM TO EXISTING TERRACE
L_`- IF3J t<• w W#.LOW i �J
Q ,• r - ( ..__- '-385-.� U-r"RiME M.'4LL - i LEVEL O STA 11+1 .50t AND ' -Et/5r rOF
T4"AL .- `� _. _ - - _ OF Cti4hNEL
�' )' :..r' OFFSET 8'-6"t
lrr CONFORM TOP OF WALL TO., i= TOP AND BOTTOM OMITS �-
o rr -._ ;' k` TO BE FIELD DETERMINED - -.
I
i 1y
0 11 EYtST. 77F��� n ' FYtS.t. u4SF Cu TOP OF EXIST. WEIR (TYP.) .r
•i' ! BY ENGINEER
c a G!r Row; - n^F:ALVLkG Ki4Li ,� - ? CONFORM TO _.
i
�r
TOP OF WALL OELEV. 381.2t r �/f \ EXISTING SLOPE � -
WILLOW ••O STA. 11+66
1; PROPERTY LINE (TO BE FIELD VERIFIED) CONSTRUCT BOTTOM OF TREE TO BE REMOVED
;! >
r W -- 7 i I TOP OF WALL SLOPE INTERSECTION OF CONTROL LINE 1 1 .i J�-EY.;S TOE ((�
t O+ 'BEGIN BOTTOM OF CONCRETE TRANSITION (IYP.).. \ f P J _c t.r'
iW \ PLUNGE POOL W1 1 c
u+ 18't DIA ROCKS AND O' Er POOL O STA. 10+69.4t 1
GRAVE rn ' • , y i\ \ TOP OF WALL SLOPED 1' \ H _ (i
SEE SECTION A.LTER TOP I J \ TOP OF WALL37 c CONFORM TO - R MOVE
tAi5.1 rot C-21 II 19.9 (TYP.) -.. - 1�11 ,.., EXISTING INVERT F
O ELEV. EXISTING 1 1+50 -/
OF store .. ; .-- .. _.. _ �p I .\ 1\. .' /i -'�� Y, , SSEEDIMENT k�
_ _ { 5' S i
/ 10-1-5p `-FX.••5" ;GF T-5� (TYP.) \1, _ I. rral
.- � ....' Si T
\ HK:1(S ROAD R �-- �
- ' ;8` �T 6'-0- TYP. \1 1 \ ,�'• (COUNTY) FxST. &ttE LH i,r`.y.,S""" "" - '`,,.�
ex�
"RFr
1 Cr iiRCP ( ) tY.'4c(
\ _
'.__--PROPERTY LINEillp-
� -'
END STEP POOL 1 . — _ rII .�-
Q) _ _ O STA. 11+16.5 MODIFY EXIST. WEIR INO.W 1 AND CONSTRUCT ,
i (i \\ \ COMPOUND CIPOLEfTI WEIR /'�
�' - 1 \ 11 SEE SECTION A SHEET S-3 "W',.. O i. �.
`. " .. •,, •. BEGIN TOP OF WALL O EDGE OF R (TYP.) 1-4 (TYP.) \..-„ FIASHBOARD WEIR \ .
SEE DETAIL 4, SHEET S-4 - -
_ J EXIST CONCRETE SLAB (TYP.) t -ct;gr * �1 _ ....-
E
FACE OF END WALLS SLOPE FROM EDGE OF EXISTING CONCRETE IN. DISTANCE M
EXISTING RETAINING WALL -
_� SLAB TO BEGINNING OF NEW CONCRETE STEP POOL (�E 4'l STEP POOLF(TYP.)CONR
�.�_._,_
�.•97--EtAJ t N _ , �IxIsr 76 pEr,�
ETE
O 6rr5T•
/ Or<
rop
- -
"'-�. �' fQ / _ ,�_ BEGIN EY"'SPNG NFt.4bVJNC, WAL! -- - a-f -.. - -- -�.. r• SCVWD EASEMENTs
EY15�.
�� - — R/W r
hvAsf \ - - -__ •. ;-DriS,-acFiM/ cC-E
s
FX'Sr TOP _ _ _ '
] SLOr'F T— FCGE OF A C. ROAD HICKS ROAD R/W
] t
] _• ROCK RIP RAP O EROSION `
= AREA W/ 18"t DIA ROCKS 1 lSr T!w OF c:ER"
j SEE SECTION B. SHEET C-21 '
Lwir A
c-21 HICKS ROAD '
MIDPENINSULA REGIONAL
-- OPEN SPACE DISTRICT
' 575-04-007
Rom' DESCRIPTION DATE APPR. REFERENCE INFORMATION AND NOTES DATE ENGINEERING CERTIFICATION PROJECT NAME AND SHEET DESCRIPTION: SCALE PROJECT NUMBER
i 1. SEE SHEET D-1 FOR WEIR DEMOLITION AND MATERIAL REMOVAL JAN. 06 µOfES$b
2.SEE SHEET C-14 FOR EXISTING SLAB AND NEW CONCRETE DESIGN -CQ0 l"1Bq=Pk1! G UAD ALU P E CREEK 1' = 5' 26154001
i STEP-POOL STRUCTURAL ELEMEMS. R•„6 R>
VERIFY SCALES SHEET CODE:
3.SEE SHEET C-14 FOR PROFILE INFORMATION. B. TAN ,�"527,, Z �`��� n__ FISH PASSAGE MODIFICATIONS
Es
4.SEE SHEET G-5 FOR SURVEY CONTROL LINE LAYOUT. DRAWN �' Up.12/31/05 .7(7I ICa(.Iwa oJey Wake(D&Kt 0 1
P.V. J.J. *ry AT U-FRAME CHANNEL BAR C, C-5
DOOM
CHECKED '�'oru PLAN 1r WT OW Bat(* PAGE NUMBER: -
T. IBARRA pRacn�.� u„E STATION 10+40 TO STATION 11+80 TM CAI �" DOX
SrxFs�ccamr�cLr 11 OF 33
March 9, 2006
William and Lesley Obermayer
22400 Skyline Blvd., #22
La Honda, CA 94020
Re: Portola Lookout (former Comas property)
Dear Mr. and Mrs. Obermayer:
Thank you for your letter of February 15, 2006 in which you set forth your understanding of the
road maintenance obligations associated with the District's ownership of the former Comas
property. This matter was referred back to our staff, who further investigated the District's
maintenance obligations. It was determined that we are indeed obligated to maintain the section
of Long Ridge Road through the former Comas property for the benefit of residents in both the
Diablo and Portola Heights neighborhoods. At the time we purchased this property from
Peninsula Open Space Trust, we were mistakenly under the impression that the maintenance
obligation extended only to the Diablo residents.
On November 16, 2005, the District's Real Property Committee held an on-site neighborhood
meeting in an effort to gather information about the former Comas property. At the meeting
there was a lengthy discussion about past and present land uses, including the patterns of
historical and current road use. The Board Committee members and staff were informed that the
majority of neighbors prefer to use Sorich Road to access properties lying to the north and west.
The maintenance obligation for Long Ridge Road within the Comas property was also discussed
and staff acknowledged that, if acquired, the District would be obligated to continue maintaining
the road to a standard equal to that which the previous property owners provided when the
easement was granted.
In regards to your request to have the District upgrade the section of Long Ridge Road through
the former Comas property to a paved standard, it is staff s opinion that this level of
improvement goes beyond the scope of the maintenance obligation prescribed in the road
easement, and is incompatible with the surrounding rural and open space character of the area.
As you are aware, staff recently completed maintenance work on Long Ridge Road and will
continue to evaluate the condition of the road during the rainy season. Staff s closure of the road
in February was to help prevent neighbors from getting their vehicles stranded along the
roadway. When road conditions dried out sufficiently, staff completed its road maintenance
work. We have asked staff to keep the members of Portola Park Heights Property Owners
Association apprised of future road maintenance work on the former Comas property.
Mr. & Mrs. Obermayer
March 9, 2006
Page 2
We hope this letter addresses your concerns. You are encouraged to contact David Sanguinetti,
Area Superintendent at the District's Skyline Field Office with any additional road maintenance
concerns or Mike Williams, Real Property Manager at the Administrative Office with any
questions regarding the road casement through the former Comas property.
Sincerely,
Jed Cyr
President, Board of Directors
cc: MROSD Board of Directors
David Sanguinetti, Area Superintendent, Skyline Field Office
Mike Williams, Real Property Manager
Portola Park Heights Property Owners Assn
22400 Skyline Boulevard
La Honda, CA 94020
REGEIVEL�:
FOXYHOLLOW FEB 17
2006
22400 Skyline Blvd. #22 La Honda Ca.9 2 �.►=. :;�E��1' �� .
2006-02-15
Dear Mr. Jed Cyr,
We thank you for your letter of 2006-01-26 and the enclosed copy of Volume 5216, Page
389. However the section of the document you highlighted clearly indicates that your
Rangers evidently committed an illegal act by closing and barricading our easement road.
If the Rangers think the road is dangerous they need to fix it and not close it. Long Ridge
Road through your property is the only deeded easement not only to ten homes and other
properties on Long Ridge Road, but to other homes and properties as well.
If we dial 911, emergency services would do as they should, rush onto Portola Heights
Road to Long Ridge Road to the incident site.
We could only imagine what would have happened if the ambulance and fire truck
couldn't get through.
In your letter you claim that where Long Ridge Road runs through your recently
purchased property there is no maintenance agreement or obligation by the owner of the
property. We seriously doubt the validity of your statement and have enclosed a copy of
Volume 5216,Page 396. This document supports the statement we made in our first letter
to you. (copy enclosed.) `the property owner is required to maintain the road through the
property in a condition equal to the roads that access the property.'
We have been blessed with a warm dry spell and thankfully your Rangers have made
some improvements to the road but experience tells us they are only temporary. This
section of Long Ridge Road is similar to a steep winding section of Portola Heights
Road, and we have found that the least expensive way to control drainage and provide
year round access was to pave the road. This steep section of Long Ridge Road needs to
be paved in order that it can be maintained in a safe passable condition all year round.
The road is simply too steep and winding to be maintained as a dirt road. Dirt access
roads are not part of San Mateo County plan or Portola Heights plan.
Sincerely,
5 K
illiam ayer
EG7
Lesley Obermayer
P.S. Please thank David Sanguinetti and provide both Dave and Mike Williams with
copies of this letter.
c.c. P.P.H.P.O.A. and the community web
}: IIfl7mCm at a polit"to
in the Westerly 11ne of the Sou-beastQuarter of Section 44
7j
26 T. T s•, a. 1f.D.N. & M. fan which an from pipe m rking the Southeas U1
of the Southvest Quarter (V
earnar-af the southvest Qiarterloe the Southeast Quarter of said Section 26 h
1 bears south 44• �5, 56• met, 919.91 foot distant and running thence Nirtherly
falonY said Westerly line North 00' 49' 40' last, 40.01 feet{ thence leavtag w
S CLJ
f said veaterly lice Korth 89' 43' $b' Dat, 91.39 feet; thence along •
t tang-rt n:z•+•a to the left harlag • radius of 20.00 feet and • central sng:e
CC TQ' 43' 56' .n arc length rS 24.69 feet; thence S—th 19' oa' V.st,8L.-15
feat; thence along a curve to the left from a tangent bearing North 19' 00' ,
! Nast, having a radius of 20.00 feet and a central angle of 109' 16, 04' an 1'
t are length of 33.14 feet; thence South 4 ' �±
' 1 e9' 3 56• woos, 64.1B feet to the
- -Noll" cr AmrUrm_-
1 :n con2lders_la- of tie nrealses, It is hsr_5y err_cd by 'fr.1 be!*a•e , 1
the Crtntorc End ;,rantees 1 cr.in, end V.air I:clrs ar•i ass]-rs, thr.t 1
e�- �ece.�ants h�reln ,rant r1 a-� rasc-ced -hzll i:a coo,rtcat.-L to toe _
tic :c:•Jra t•, r.tc
cc^u.r c > r tr- o-s herrir
r. __ant to a. c1;3inic-- c c:r -ecalt hol:]na, rr 'irt..er -
r c cf t7. su aly:s: o, '_: of ::I-) . - i
�1^ or -';s o: Ss oe:'1 ec ^.: eta. c, .. 1
' , ra r_�.I'_':^, Sr.cre^ce'. us ror ir-crv�c-: j
..:.!4c--_a art ]Cerise'_ caa ier in.-tilletioll
:{:lii:!as, L all no a c or rc_ult in nr
y:it:tin .,ranted s:d racar:ed
f{ crt er {:r.�cr_to d and a:^nc1 by tr.0 b=t-ean the
i' •� �`�.cr^'_-, ::d o'r.cir hc]^ a-1 s_ss1 -a, t:.tat tne c_r--^-tr
: o:1.c::e11 bo cc:ntelra' i:t r ccnJi:! '__ to .; f
:c:.rt ie3crlb-C h�-e_n as rnit:•.1 2, ^11 et
. c;.7^cne oft::c r- ages heroic
t'-.a }riles harota !:eve set '
or le Itr r h.^ds cnC soal t' ]_
' f• r< __ _` LC1C� � �t-�/[!�'1GGtatr � ��qQ -
• Grantor-- drartees
{
r..r. D•red_...__SaP� VE
r hie Peden �, Humphrey
(CD
tr' arwtz or CJLD'Ofirllw
' e.e,•r M.�L L�.
P'.�.dl , _•r��L/7 AD.V.Y..a —"W rrlt le.r. .p...tl
IA. �
/r:ISCILLA H:Wit
w 11.wtA{.W..vrv.f,W.e#w+apN Y ti:A.l-N_�.•c�bt r+.a =1r
wOTww fur•C CwurotN
✓fr.��.+.«.ter.«_.�-1C-C L__ it tc,ctcC / _ \�.a.'�' r+{n:..wt
rN�ry/'�lV \> • YlNf'fa�COV.r/ w
r+�t=1{u�WV-!,.Nrr,Alf.:. ,
__-. ---tlrr ryvt Tr•ul hrrNCir_,,., _ _ -._-=s.�va._.__ __ ._-__.. .. _. _ •
f -
}• Nt17IODU at a polat is the Westerly line of the Southraat Quarter of Section r
26 T. T S., R- 3 W.9 M.D.D. a X. fStm vhtch an tr3a pipe narking the Southeas C3�
of the Southvrst Quarter CV
earner-of the Druthvest Quarter/of the Southeast Quarter of said Section 26 M
umnrs.Limth 44e 25s 56, Ast, 919.91 feet distant and running thence Nirtherly
along Maid Westerly line 17r•th o0' 49s 460 mist, 40.oL feet; thence leavini
acid restarly line )forth 89' 43' 56' Dot, 91.39 feet; thence along •
li
taagcat tt:r're to the left hevlag • radius of 20.00 feet and • central angle
l '
CC TO' 43' 56' an arc length of 24.69 feet; thence Smith 19' O0• Wrat,8L.15
`J font; thence along a curve to the left from • tangent bearing North 19' 00'
/ Nast, having a radius of 20.00 feet " a central angle of 109' 16' 04' an +' '
1
. area Ian.- of 3S.14 feet; thence Routh 89' 430 56' West, 64.18 feet to the II
ram Cr amrl)930
1 :n c*)Ksideratia- or the nreaises, It is hereby efra^_d by -ir1 bot%e.1 1 '
t!a Err-=tors end ;,rantees her_in, end thalr heirs tr,3 tsa+--i:;, thr.t i
tuts 11-!reln rr nt.1 a c t..d rasa. e3 �h�_1 t -�a tv0;trt..-lt.... to toe �
th^ r=,Sas ::_-•to :r._:: �_lr:an3 -.
bi cc^uir,:c by t==
r.. ^caht to a!� c3,ainlr, c c^r `rezas c
t holdin-s, ad
., ^..:mt cr, CY,-' su.,aly zlo:. O. t..'. '_.r..i?, of t:1) oartic: ^:•_8t3, Cr •,• I j
`or ar.'.1;;a%, t:-.a r_z-.11 -rlrer:cse sea for Srctv_c�'-
7772-: r:n'_ Sr.^ras.:e_! -1a Ma :r Sn `illetiell r.r•. --_n.r'
all no: ascsc ar rc_ult In t,. 0'1r.b•_1__n
I. r:' a o' ..•a tiGtin -rar:ed a:.9 racarred essana•:ts
art^sr I;rlclvto�i 3rd aZr.c•1 by tre b_. ea:t tea ?r r rt3rsn... i
:,.d c'r.c_ h21-^s an.! r-ssl^,nss t-at .?-e c_re-^.nte
�t = `?r� c-a=1 ba-Oclntcl=c: 11 r ccnJtt!o- a=�_'_ to t;, f
s S!ica o: axm rat ie2eribed h3re_-1 as >_=:•c•el 2, ^'1 rt
`-�.
t'-a 'lr.f es ha oto hev r e set h c.nds saal t'
r cad i_
O." fe It 295c.
f. �57
-
1,
Graaors Orem tees
^
f '
rQ_-.-.��l��
.P 66
D.w 3e t 2
rn'a.)>
,; ' ,t lS11I9rd 8�Hum hre vaden p. Humphrey
I I
' Fto
17A2!Or CAraDftNG
+./......�i�t�LGae��Cta
C.3 •sa t+a.r.r..elo...[swn,r+•w'+�r.r►�.•'.t�t�-LCtw./ j '--`�^-`-
, ���•��r r M.M W Mrs._�seee YaY _ _ _\ � '
w
PCISCILLA H:vPICt Ma Waf.Wr.v....f,ens�!w•+4N is...toot=�►e_ GltrOf.n1
ilf[�tt!!',J�C. \a.a.."l' Mni:.•wlO:f•�r.r \`
vwrisa coot." V
M.a.ry AaIY
— ���aiJ ? Ha.t`IIU NYw;� wr«i Aft.:.W V M.-+�+.�'V'Yr++`�-w-��.►� 11`� li