HomeMy Public PortalAbout20060322 - Agenda Packet - Board of Directors (BOD) - 06-10 I
s `'Regional Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 06-10
REGULAR MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
7:30 p.m.
Wednesday, March 22, 2006
330 Distel Circle, Los Altos,California
AGENDA*
7:30 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE
DISTRICT
ROLL CALL
ORAL COMMUNICATIONS—Public
ADOPTION OF AGENDA—J. Cyr
ADOPTION OF CONSENT CALENDAR—J. Cyr
*** APPROVAL OF MINUTES—February 8, 2006
***
APPROVAL OF WRITTEN COMMUNICATION
BOARD BUSINESS
7:40* 1 Adoption of Resolution Appointing Jennifer Thomas as District Peace Officer; Adoption of
Resolution Appointing Greg Smutnak as District Peace Officer—J. Maciel
7:45* 2 Adoption of the Action Plan For the Implementation of the District's Basic Policy for Fiscal Year
2006-2007—C. Britton
7:55* 3a Approval of Fiscal Year 2006-2007 Budget Recommendations from the Administration and Budget
Committee—Administration and Budget Committee
8:05* 3b Adoption of Resolution Approving the Budget for Fiscal Year 2006-2007—M. Jesperson
8:15* 4 Authorization to General Manager to Extend Contracts with Design Concepts for Graphic Design
Services($53,305), Patsons Press for Printing Services($1.22,090),and Post Haste Direct Mail
Services for Mailing Services($46,610)for Fiscal Year 2006-2007—R. Jurgensen
8:20* 5 Authorization for General Manager to Execute Purchase Contract with California State Department
of General Services for Five Vehicles at a Total Cost Not to Exceed $150,000—D. Topley
*** 6 Approval of Annual Claims List, Including Debt Service Payments for Fiscal Year 2006-2007—M.
Foster
*** 7 Approval of District General Counsel to Assume Full Time Position and Adjust the Position's
Annual Salary to$146,201.12; Adoption of Resolution Amending District General Counsel's
Employment Agreement to Reflect Full Time Annual Salary and Corresponding Full Time Benefits
—Board Appointee Ad Hoc Committee
.Meting 06-10 Page 2
8 Approval to Join in an Amicus Brief in Support of the Santa Clara County Open Space Authority in
the Matter of Silicon Valley Taxpayers Association, Inc. v. Santa Clara County Open Space
Authorijy—S. Schectman
9 Cancellation of April 12,2006 Regular Board Meeting—C. Britton
REVISED CLAIMS
8:35* INFORMATIONAL REPORTS—Reports on compensable meetings attended. Brief reports or
announcements concerning pertinent activities of District Directors and Staff; opportunity to refer public or
Board questions to Staff for factual information; request Staff to report back to the Board on a matter at a
future meeting; or direct Staff to place a matter on a future agenda.
8:45* ADJOURNMENT
TIMES ARE ESTIMATED AND ITEMS MAY APPEAR EARLIER OR LATER THAN LISTED.AGENDA IS SUBJECT TO
CHANGE OF ORDER.
TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each item is considered
by the Board of Directors. You may address the Board concerning other matters during Oral Communications. Each
speaker will ordinarily be limited to three minutes. Alternately,you may comment to the Board by a written
communication, which the Board appreciates.
All items on the consent calendar may be approved without discussion by one motion. Board members, the General
Manager, and members of the public may request that an item be removed from the Consent Calendar during
consideration of the Consent Calendar.
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT,IF YOU NEED ASSISTANCE TO PARTICIPATE
IN THIS MEETING,PLEASE CONTACT THE DISTRICT CLERK AT(650)691-1200. NOTIFICATION 48 HOURS PRIOR
TO THE MEETING WILL ENABLE THE DISTRICT TO MAKE REASONABLE ARRANGEMENTS TO ENSURE
ACCESSIBILITY TO THIS MEETING.
Regional Open Space
i
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-06-43
Meeting 06-10
March 22, 2006
AGENDA ITEM 1
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AGENDA ITEM
Appointment of Jennifer Thomas and Greg Smutnak as strict Peace Officers
GENERAL MANAGER'S RECOMMENDAT S 11x
1. Adopt the attached Resolution of the Board appointing Jennifer Thomas as a peace
officer.
2. Adopt the attached Resolution of the Board appointing Greg Smutnak as a peace officer.
DISCUSSION
At your meeting of January 14, 1976, you decided that District rangers should be appointed peace
officers as outlined under Section 830.31(b) of the Penal Code of the State of California (see
Report R-76-2).
Jennifer Thomas and Greg Smutnak have met the necessary Penal Code requirements to qualify
them for appointment. The passage of the attached Resolutions will complete the appointment
process.
Prepared by:
Gordon Baillie, Management Analyst
Contact person:
John A. Maciel
RESOLUTION NO. 06-
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
APPOINTING PEACE OFFICER
The Board of Directors of the Midpeninsula Regional Open Space District does hereby resolve as
follows:
The following person is hereby designated as a peace officer of the Midpeninsula
Regional Open Space District pursuant to Section 830.31(b)of the Penal Code of the
State of California,to enforce the Midpeninsula Regional Open Space District Land
Use Regulations and those state and local regulations related to the protection and
safe use of District land, enforcement of which is specifically authorized by the
District:
Greg Smutnak
RESOLUTION NO. 06-
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
APPOINTING PEACE OFFICER
The Board of Directors of the Midpeninsula Regional Open Space District does hereby resolve as
follows:
The following person is hereby designated as a peace officer of the Midpeninsula
Regional Open Space District pursuant to Section 830.31(b)of the Penal Code of the
State of California,to enforce the Midpeninsula Regional Open Space District Land
Use Regulations and those state and local regulations related to the protection and
safe use of District land, enforcement of which is specifically authorized by the
District:
Jennifer Thomas
Regional Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-06-39
Meeting 06-10
March 22, 2006
AGENDA ITEM 2
AGENDA ITEM
Adoption of the Action Plan For the Implementation of the Basic Policy for Fiscal Year
P P y
2006-2007
GENERAL MANAGER'S RECO MMENDA
Adopt the 2006-2007 Action Plan for the Implementation of the Basic Policy of the
p P Y
Midpeninsula Regional Open Space District.
DISCUSSION
You reviewed the proposed Preliminary Action Plan at your February 8, 2006 meeting, and
changes were discussed at that time (see Report R-06-24). All of your comments and proposed
changes were discussed with the Administration and Budget Committee and incorporated into
the attached Action Plan. There are a few minor corrections recommended by Administration
and Budget Committee. You will note Board and Committee changes are reflected by
underscored and stricken-through text on pages: Planning/I, 2, 3, 6, 7; Operations/I, 2, 5, 7, 8;
Public Affairs/2. Throughout the Real Property Department section, the term "acquire" was
changed to "purchase." The only change to Administration Department was in Legal Services
page Administration/7. Staff will provide a short explanation of the changes at your meeting.
Following your approval, the Action Plan will be printed in final form.
i
Prepared by:
L. Craig Britton, General Manager
Contact person:
Same as above
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lil
ACTION PLAN
FOR THE IMPLEMENTATION OF THE
BASIC POLICY OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
FOR THE 2006-2007 FISCAL YEAR
I. REAL PROPERTY DEPARTMENT
A. Land Purchase, Funding and Negotiation
B. Property Management
C. Land Protection
11. OPEN SPACE PLANNING DEPARTMENT
A. Planning and Geographic Information
B. Public Access Improvements and Staff Facilities
Ill. OPERATIONS DEPARTMENT
A. Field Operations
B. Resource Management
IV. PUBLIC AFFAIRS DEPARTMENT
A. Public Information and Outreach
B. Legislative, Funding and Organizational Relations
C. Community Programs
V. ADMINISTRATION DEPARTMENT
A. Administration
B. Human Resources
C. Legal Services
I
REAL PROPERTY DEPARTMENT
Programs
A. Land Purchase, Funding, and Negotiation
B. Property Management
C. Land Protection
To Implement the
BASIC POLICY OBJECTIVE:
The District seeks to purchase, , interest in the maximum feasible area of
strategic open space land within the District planning areas, including bay lands and foothills.
"The District seeks to link its open space lands with federal, state, county, and city parklands and
watershed lands.
General Department Emphasis for 2006-2007
The Department's emphasis will be to urchase lands funded under the District's
P . .
a�sep
Authority that are critical to fill-in and complete the open ace greenbelt. Other open
Financing u
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g y
space land purchases will be pursued through available grant funding, bargain sales, gifts and
long-tern options. The District will continue to work diligently with Peninsula Open Space
"Trust (POST) to aequir-epurchase land and to further the District's overall open space aequisition
land purchase goals. The Property Management Program will focus on maximizing rental
income consistent with Open Space Management policies, working with Operations and
Planning Departments to implement grazing and agricultural leases, and maintaining and
improving District rental structures as needed. The Land Protection Program will focus on
conducting comprehensive land aequisitiffln. purchase studies, monitoring land use planning
activities where interests in land may be enhanced, and protecting District interests in land by
resolving conflicts arising from easement and encroachment issues. The Department will
continue to work on improving communications with other Departments to enhance the District's
work environment. As a result of the approval of the Clean Water, Clean Air, Safe
Neighborhood Parks, and Coastal Protection Bond Act of 2002 (Proposition 40), the District will
continue to apply for Per-Capita and competitive grants to maximize available grant funding.
Staff Resources
(Regular, full-time positions, unless otherwise indicated)
Real Property Manager
Senior Real Property Planner
Land Protection Specialist
Real Property Specialist
Administrative Assistant
Real Property/page I
J
2006-2007
Aeouiskion-Land Purchase Fundiny, and Negotiation
Objective
To provide for the aequis-.+.-.--.-. purchase of all real property rights necessary to secure an open
space greenbelt in the foothills and bay lands, including rounding out and improving public
access to existing preserves and connecting District preserves with other public lands.
Key, Projects
I New Land Commitments - Convert the budgeted funds in the New Land Commitments'
budget category into open space lands at desirable prices, focusing on properties which are
critical to protecting the greenbelt, including rounding out and improving public access to
existing preserves, connecting to other preserves and to other public lands, protecting the
natural habitat and resources, and furthering the completion of the Bay Area Ridge Trail and
the San Francisco Bay Trail. Pursue properties adjacent to Sierra Azul (Completed)Open
Space Preserve that provide potential for staging areas and staff facilities. Balance the
desirability of potential purchases with the availability of budgeted funds,
including, if possible, private financing with favorable terms.
2. Aequisition Land Purchase Grant Projects—To augment aequi-s-.+--n land purchase funds,
explore new grant opportunities, focusing on highly competitive aequisitien land purchase
projects for specific grant programs. Seek new grant funds through existing grant programs
Such as Land and Water Conservation Fund, Habitat Conservation Fund (HCF), Coastal
Conservancy's regular and San Francisco Bay Area Programs, Recreational Trails Program,
Wildlife Conservation Board, and Bay Area Ridge Trail grants. (Completed) Complete the
Habitat Conservation Fund grant projects for property additions to Purisima Creek
Redwoods and El Corte Madera Open Space Preserves. Pursue grant opportunities with the
Santa Clara Valley Water District for property additions to Saratoga Gap and Sierra Azul
Open Space Preserves. Implement Proposition 40 Bond Act Per Capita and Roberti-Z'Berg
Grant projects and apply for related block grants and competitive grants as they become
available.
Gifts, Bargain Sales, and Joint Aequisitions-Land Purchases Augment anus--.. land
purchase funds, explore bargain sales and/or gifts where possible. Complete joint aequisitio
land purchase projects with Santa Clara County Parks in Stevens Creek Canyon and the
Moody Gulch property as an addition to Bear Creek Redwoods Open Space Preserve. Work
closely with Peninsula Open Space Trust (POST) to complete purchase aequi&4ion-of the
Stevens Creek Canyon property as an addition to Saratoga Gap Open Space Preserve.
Continue to pursue gifts or purchase of delinquent property tax sales of the "paper
subdivision" lots in the Redwood Park subdivision to round out the Purisima Creek
Redwoods Open Space Preserve and lots in the Hacienda Park subdivision to round out
Sierra Azul Open Space Preserve.
Real Property/page 2
F_
4. Alternative Land Purchase Methods - Obtain Board approval of appropriate options, at
market prices or less, to aequir-epqLqJhase desirable properties that might be affordable
through grant applications in future years. Explore various alternative terms of purchase
(installment purchases, defeasable fee, exchange of agricultural easements to preserve open
space lands, etc.) to offer advantages and incentives to landowners, as well as cost savings to
the District. Complete fee and casement exchange on lands adjacent to Monte Bello, Rancho
San Antonio, Bear Creek Redwoods and Fremont Older Open Space Preserves.
Other Projects and Activities
I Maintain a multi-year spending plan for open space land purchases acquisition-that optimizes
use of cash and borrowed funds to accomplish land purchase -equisn goals within budget
constraints.
Work closely with Legal Program to draft purchase agreements and related real estate
documents to clear and perfect title on District open space lands.
a. Assist Planning, Administration and Public Affairs Departments, where appropriate, with
policy development review as a result of the approved Coastal Protection Program.
4. Inventory and review Land Conservation Contracts (Williamson Act) on District lands not in
agricultural use, and prepare policy suggestions.
5. Explore additional methods to protect open space lands for less than the total cost of fee land
purchases aequisritio*-(open space easements, purchase aequisi6owof development rights,
development dedication, exchange or sale of development rights, cooperation with private
individuals, land trusts, groups, etc.).
6. Encourage other agencies to aequir-epjjrchase through various means, including grants, park
and open space lands that are consistent with their goals and which compliment the District's
greenbelt program.
7. Initiate and maintain contacts with landowners, real estate appraisers and brokers,
developers, architects, engineers, zoning and planning officials, and financial institutions.
8. Maintain a relocation assistance program utilizing staff and consultants as necessary.
9. Compile current information on real estate market activity, including ordering preliminary
title reports on a timely basis for research into potentially available properties.
10. Catalog information of special interest, such as deed restrictions, encumbrances, financing
and tax considerations. This activity includes the establishment and continuation of a
working relationship with title companies and other information sources.
11. Review and organize District funding measure files and complete necessary documentation
required for past public refinancings.
Real Property/page 3
12. Continue working with Legal Services and the Planning Department to pursue global
solutions to streamline the purchjsj�n ,aeqtt�-and planning processes, including: A
Memorandum of Agreement with Santa Clara County to identify purchases aequi4tions
that are exempt from the requirements of the Subdivision Map Act, and a Memorandum of
Agreement with San Mateo County clarifying the consistency of land purchases aequi&ifiens
with County planning requirements.
13. Work with Legal Services to oversee the operation and management of the Guadalupe Land
Co. in Sierra Azul Open Space Preserve, and investigate options for dissolving the
corporation.
14. Purchase the final two sections of the Bay Trail between Palo Alto Baylands and the
Ravenswood Open Space Preserve.
15. Work with Public Affairs and other Departments on District mailing list database project.
16. Participate with the District Web Team and post all department-related items to the web site
in compliance with the Webmaster protocols.
Real Property/page 4
2006-2007
Property Management Program
Objective
To manage all of the District's revenue-producing activities in such a way as to maximize income
frorn property management accounts consistent with open space management policies,
incorporating compatible new programs when possible.
Key Projects
1. Property Management Accounts - Administer rental accounts, communication and
agricultural leases, consistent with open space management policies, maintain and enhance
revenue stream through competitive and current rate structure, effective maintenance
programs, and communication with tenants.
2. Rental Structures - Carry out maintenance and improvements to rental houses to keep
buildings and grounds in a safe, sanitary, and attractive condition and to increase net rental
income. Continue annual inspection of District rental and employee residences in
conjunction with Operations Department. Administer long-term and recurring maintenance
priorities on rental properties.
3. Historic Leases - Oversee lease compliance and renovation requirements at the historic
Picchetti Winery, Thomewood estate, and Fremont Older house. Negotiate lease extension
with the lessee or advertise a request for proposals at the historic Picchetti Winery.
4. Grazing and Agricultural Leases —Work with Operations and Planning Departments to
monitor Grazing Lease at the POST (Driscoll Ranch) property addition to La Honda Creek
Open Space Preserve, and implement Grazing Lease at Alpine Road area of Skyline Ridge
Open Space Preserve in accordance with the use and management process. Negotiate long-
term Agricultural Lease for chestnut orchard at Skyline Ridge Open Space Preserve.
Other Projects and Activities
I Prepare annual rental surveys on District rental houses and Ranger residences. Work with
Operations and Planning Departments to maintain and improve employee residence
structures.
2. Maximize communication lease income at existing PG&E tower at Pulgas Ridge Open Space
Preserve and at Black Mountain in Rancho San Antonio Open Space Preserve.
3 Incorporate the Residential Lease Agreement included as part of the Board approved POST
(Driscoll Ranch) purchase into the Property Management rental accounts.
Real Property/page 5
4. Investigate new property management proposals as initiated by other groups or individuals
that would be compatible with District goals and objectives.
5. Administer lease of additional office space at 330 Distel Circle. Work with Administration
and Planning Departments to re-roof the District-occupied portion of building.
6. Complete Lease Amendment to the Agricultural Lease for Christmas Tree Farms at Skyline
Ridge and Monte Bello Open Space Preserves.
7. Work with Planning and Administration Departments to begin evaluating future staff office-
space needs for the tenant-occupied portion of the Distel office building.
8. Work with Operations, Planning and District consultants to evaluate and repair the access
roads to the former Quam residence at Russian Ridge Open Space Preserve and the Saratoga
Gap cabins at Saratoga Gap Open Space Preserve.
9. As part of the Bear Creek Redwoods Master Plan process, work with Planning and
Operations to evaluate long-term horse stable lease proposal.
Real Property/page 6
2006-2007
Land Protection Program
Qb ective
To preserve and protect District open space lands by conducting land aequisitii purchasing
planning activities to identify aeEluis--on Durchasina priorities and, once aequifep1Lr�hased, to
further protect these public lands from incompatible and encroaching land use activities.
Kev Projects
I Land Conservation Planning - Provide comprehensive land conservation planning to guide
the land acquisition program, including reviewing and updating acquisition priorities.
Conduct subregional planning studies in the areas surrounding Mills Creek, La Honda Creek,
Purisima Creek Redwoods, Monte Bello, Teague Hill, and El Corte Madera Open Space
Preserves, including portions of the planned Bay Area Ridge Trail and Stevens Creek Trail.
2. Property Rights Protection and Encroachment Resolution - Protect open space lands
From encroachments and preserve District real property rights. Resolve encroachment issues
through a variety of means, including abatement compliance, obtaining restoration or
mitigation of damaged or affected areas, exchanging land or other property interests, and
boundary line adjustments in order to maximize open space protection. Negotiate resolution
of encroachments at Bear Creek Redwoods, Coal Creek, Monte Bello, Long Ridge, and
Sierra AznI Open Space Preserves. Coordinate closely with Operations and Legal Services
to defend the District's interests in property rights disputes.
Manage and enforce District conservation
7. Conservation Easement Monitoring Program
and open space easements.-. Oversee the District's conservation easement monitoring
program, and prepare baseline reports for new conservation easements, utilizing volunteers
as appropriate. Incorporate any newly purchased aequifed-conservation easements into the
monitoring program.
Other Projects_and Active
I . Update land aequis...— purchase and site dedication information. Implement the Aequisitie
Real Property Database linking the historic and current Assessor's Parcel Numbers in Santa
Clara, San Mateo and Santa Cruz Counties with the Planning Department's GIS database.
2. Provide site-planning information to assist in developing terms and conditions for negotiating
land -purchases.
Prepare Board reports for property purchases, and conduct due diligence investigations as
necessary. Collaborate with Planning and Operations Departments to facilitate incorporation
of'newly purchased land into the District greenbelt, including resolving property line
disputes.
4. Notify County Recorder of District-held open space and conservation easement rights in
Real Property/page 7
compliance with Section 27255 of Government Code.
5. Assist the Operations and Planning Departments in preparing "conservation grazing plans"
for proposed grazing operations within Skyline Ridge Open Space Preserve, as well as for
any new land purchases aequisitions where grazing is a desirable land management tool
6. Work with Operations Department in negotiating road agreements with adjoining property
owners to ensure District's real property rights are protected and to minimize the District's
maintenance responsibilities as appropriate.
7. Assist Planning Department in monitoring proposed land development or land use changes
that could negatively impact public or private open space lands in and around the District
preserves. Participate in the local development review process to encourage dedications,
exchanges, or purchases of land or easements for open space purposes where there is a
relationship to the District's land protection interests.
8. Develop encroachment procedural guide to assist staff in resolving encroachment issues on
District land.
9. Work with Public Affairs Department in revising Good Neighbor Policy to increase public
awareness of Land Protection Program, particularly as it pertains to defending District
property rights and open space interests.
10. Work with Plannin and Legal Program to update Use and Management Planning Process.
9
Real Property/page 8
OPEN SPACE PLANNING DEPARTMENT
Programs
A. Planning and Geographic Information
B. Public Access Improvements and Staff Facilities
To Implement the
BASIC POLICY OBJECTIVES:
The District follows management policies that ensure proper care of the land, provide
public access appropriate to the nature of the land, and that are consistent with ecological
values and public safety.
The District works with, and encourages, public and private agencies to preserve,
maintain, and enhance open space.
The District protects and restores the natural diversity and integrity of its resources for
their value to the environment and the public, and provides for the use of the preserves
consistent with resource protection.
General Department Emphasis for 2006-2007
The Open Space Planning Department will take a broad-based approach to planning and
project implementation that emphasizes resource management. Planning efforts will
focus on providing new public access opportunities while preserving and protecting the
diversity and integrity of the District's environmental and cultural resources. The work
program will focus on completing a number of significant public access improvements
including the new trail at Pulgas Ridge, seismic upgrades at the Picchetti Winery, and
year three of the El Corte de Madera Creek Watershed Protection Program. Key
planning efforts will be directed toward establishing a regional trail connection between
Palo Alto's Foothill's Park and the District's Los Trancos Open Space Preserve,
completing the master plan for Sierra Azul/Bear Creek Redwoods, integrating the
Driscoll Ranches property into the La Honda Creek master plan, and initiating the
Thornewood Open Space Preserve Use and Management planning process. Planning will
also focus on the Regional Resource Inventory and the Resource Management Strategic
Plan.
Staff Resources
Planning Manager [temporarily filled by Senior Planner]
Senior Planner (1)
Open Space Planner 11 (2)
Resource Planner (1)
Open Space Planner 1 (2)
Planning/Page I
Planning Technician (2)
Administrative Assistant (1)
GIS Intern (1/2)
2006-2007
Planning and Geographic Information
Objective
To formulate plans, policies and procedures for the management and development of
open space preserves. Facilitate resource inventories and other scientific study of the
District's lands. In conjunction with the Resource Management Specialist, prepare
environmental restoration, habitat enhancement and resource management plans.
Develop and maintain Geographic Information System (GIS) data sets necessary to
support projects throughout the District.
Key Projects
I. Coastside Protection Program — Work with Board and stakeholders to amend
elements of the District's Basic Policies in accordance with the Service Plan
conditions of approval. Begin scoping the District-wide Master Plan and Regional
Open Space Study update. Work with agricultural community representatives to
complete grazing policies.
2, Master Plans — Work with stakeholders, Board and staff to prepare 25-year master
plans for the two planning areas. Work with the Public Affairs Department on
community outreach and media relations. Address management and operational
issues with the Operations Department.
• La Honda Creek Open Space Preserve. Incorporate Driscoll Ranches into the
planning process, complete a comprehensive resource inventory, and identify
opportunities and constraints. Complete master plan in fiscal year 2007-2008.
• Sierra Azu]/Bear Creek Redwoods Open Space Preserves. Work with the Real
Property Department to identify properties that provide for potential staging
areas and staff facilities. Incorporate annexation of the south area District
lands into the planning process. Complete master plan and annexation in
fiscal year 2007-2008.
Resource Management Strategic Plan — Work with the Operations Department to
implement the fourth year of the Plan:
0 Continue preparing or updating ether-resource management policies
0 Complete or update resource maps incorporating data collected with the
vegetation study, road and trail assessment, and master plan inventories.
Planning/Page 2
• Continue updating geographic information for resource management projects
including mapping non-native invasive plant populations, Sudden Oak Death
occurrences, and feral pig rooting areas.
• Work with consultants and the Resource Management Specialist on a
recurring basis to identify emerging resource problems and prioritize
opportunities to resolve resource issues District-wide.
4. Regional Resource Inventory —Continue on-going studies and data collection to
complete a District-wide resource inventory that supports Resource Management and
Planning activities. Staff anticipates that this project will continue annually.
• District-wide road and trail inventory and assessment. Focus work in the San
Francisquito Creek Watershed (which includes Teague Hill, Thornewood,
Windy Hill, Coal Creek, and Los Trancos Open Space Preserves).
• District-wide vegetation classification. Complete the final phase of the
project by preparing a detailed vegetation classification of the upper San
Francisquito Creek watershed.
• Special-status species surveys and habitat management planning. Assess
habitat for marbled murrelets; steelhead trout and coho salmon; and listed
amphibians and reptiles; and prepare habitat management recommendations.
S. Water Quality Monitoring and Fisheries Assessment—Continue water quality
monitoring associated with the El Corte de Madera Creek Watershed Protection
Program. Pursue grant funding to begin a fisheries assessment of Preserves in the San
Gregorio Creek watershed.
6. Thornewood Open Space Preserve Use and Management Planning—Prepare
resource assessment to support comprehensive Use and Management planning effort.
Key issues include bridge design at Dennis Martin Road, watershed protection,
parking options, and Schilling Lake restoration options. Integrate slender false brome
eradication efforts into this planning process.
7. Alpine Road Area of Skyline Ridge Open Space Preserve Use and Management
Use and Management Amendment Plan — Incorporate the results of the grazing
study, road and trail assessment and herpetological studies into a grazing-based
Resource Management Plan. Coordinate with Real Property, Operations, and
representatives from the agricultural community to prepare an RFP and select a
grazing tenant. Identify opportunities and constraints for public access.
8. Resource Agency Permit Streamlining—Continue working with appropriate
agencies to refine and streamline the environmental review and permitting process for
District projects. Begin preparing a Memorandum of Agreement with the California
Department of Fish & Game for routine maintenance and drainage facility
improvements. Cross-train representatives from the Operations Department in
preparing and obtaining permits for maintenance projects and small improvements
that are not part of the Capital Improvement Program.
Planning/Page 3
9. Road and Trail Design Improvements—Identify partnership opportunities and seek
grant funding for implementation of priority road and trail improvements in the
Pescadero and San Gregorio Creek Watersheds. Seek grant funding to plan and
design repairs along Old Page Mill Road to provide public access between Skyline
Ridge and Portola State Park.
Other Projects and Activities
I. GIS Development—Continue to integrate special-status species locations and other
resource information into GIS database. Utilize GIS modeling capabilities to
prioritize locations for SOD-resistant tree studies. Utilize Google Earth and
ArcScene to increase public understanding of District Preserves and potential
property purchases. Prepare GIS mapping standards for use by field staff and
consultants.
2. WEP Implementation— Continue efforts to integrate workplace enhancement
methods into the daily activities of the Planning Department. Emphasize
communication with field staff through Department liaison meetings and increased
use of interdepartmental project teams.
3. Land Purchase Support— Provide Planning support on key land purchase projects as
requested, including property site assessments, interim use recommendations, and
CEQA review. Incorporate land purchases and site dedication information into the
District's GIS.
4. Land Protection Support—Provide Planning support to determine remediation and
restoration of land and resources damaged through encroachments.
5. Work with the Public Affairs Department to support key events including the Special
Parks District Forum in Spring, 2006. Assist in the design of interpretive programs at
the Red Barn and Daniels Nature Center/Alpine Pond. Participate in the District
Web 'ream and post all department-related items to the web site in compliance with
the Webmaster protocols. Participate in the integrated database project, as necessary
to complete this District-wide project.
6. Land Purchase and Planning Processes—Continue working with Legal Services and
Real Property Department to pursue global solutions to streamline the land purchase
and planning processes. Update the Use and Management Planning process, and
work with Counties to streamline the land purchase process.
7. Standard Details and Specifications—Work with the Operations Department to
complete the second phase of a handbook of technical standards and Best
Management Practices (BMPs) for construction, repair, and maintenance of roads,
trails, and other improvements.
8. Permits to Enter— Review alterations to District land or installation of facilities
proposed by other agencies or private parties in conjunction with Real Property
Department. Develop permit conditions to ensure protection, preservation, or
Planning/Page 4
restoration of the affected lands. Work with Operations to monitor activities to
ensure compliance with conditions.
9. Stevens Creek Shoreline Nature Study Area Remediation and Restoration— Work
with Legal Services to represent the District's interest in the U.S. Navy's proposed
toxic cleanup of Moffett Air Field Site 25 to a standard permitting restoration of the
District's property to tidal wetlands.
10. Mills Creek / Miramontes Ridge Public Access Plan—Coordinate with Public Affairs
and Operations Departments to implement Docent-led access to Miramontes Ridge.
Prepare resource inventory of property to support future comprehensive Use and
Management Plan for Mills Creek Open Space Preserve.
11. Regional Trail Connections—Prepare plans for Board review and approval to
establish a trail connection between Los Trancos Open Space Preserve and Palo
Alto's Foothills Park. Identify a trail connection between St. Joseph's Hill and Sierra
Azul.
12. Outside Project Review—Review agendas and minutes of Cities, Counties, Special
Districts, and other agencies. Comment on site-specific projects within close
proximity to, or that affects District lands. Review other agencies' policies and
regional planning efforts, and comment as necessary to ensure regional coordination
and implementation of the District's mission.
0 Stanford Trail Plan Implementation
* Mid-Coast Local Coastal Program Update
0 San Francisquito Creek Joint Powers Authority Activities
0 Peninsula Highway Corridor Study
0 South Bay Salt Pond Restoration(Former Cargill lands)
0 TMDL Process for San Gregorio, Pescadero, Guadalupe and San Francisquito
Creek Watersheds
0 San Jose Water Company Timber Harvest Plan
0 Huddart/Wunderlich Master Plan
0 Juan Bautista de Anza National Historic Trail
13. Unanticipated Projects— Provide research and planning for unanticipated projects that
may arise due to new land purchases, resource agency actions, regional planning
efforts, and other activities.
14. Guadalupe Watershed— Work with Legal Services on the completion of the
Guadalupe Watershed NRDA process and establish predator control program at
Ravenswood. Continue participating in the TMDL process and seek grant-funding
for Hicks Flat mercury remediation.
15. Continue working with the Real Property Department to implement the land purchase
database linking the historic and current Assessor's Parcel Numbers in Santa Clara,
San Mateo and Santa Cruz Counties with the GIS database.
Planning/Page 5
2006-2007
Public Access Improvements and Staff Facilities
Objectives
To emphasize preservation and enhancement of resources in Use and Management Plans
and in the design of public access improvements. To give the highest priority to resource
protection projects and construct projects funded by grants.
Public Access Improvements
1. El Corte de Madera Creek Watershed Protection Program —Complete planning
and design for third-year projects, secure the necessary permits, and initiate
construction. Staff anticipates this project will continue through fiscal year 2007-
2008, and possibly beyond, with Board approval. Year-three projects:
• Realign Giant Salamander Trai I and construct new bridge crossing
• Construct three trail bridges on El Corte de Madera Creek Trail and secure
permits to convert trail from road-width to single-track trail width
• Involve user groups to realign Leaf Trail and other priority trail segments
• Continue water quality monitoring to identify and measure sediment
movement through Preserve
1 Pulgas Ridge Staging Area and Trails* —Complete construction of the new
-'Dusky-Footed Woodrat Trail" and bridge. Work with Public Affairs to hold a
dedication ceremony.
3. Windy Hill Improvements —Complete deck design (Sausal Pond) and submit plans
to Town of Portola Valley.
4. Picchetti Ranch Winery Building* —Complete seismic upgrade and access
improvements to the winery building.
5. El Corte de Madera Creek Staging Area —Complete Use and Management
Amendment planning process and prepare plans and specifications for the staging
area and Bay Area Ridge Trail segment. Secure permits and pursue grant funding for
construction.
E. Pulgas Ridge Soil Investigation—Com fete subsurface investigation of potential
p
soil/groundwater contamination. Work with San Mateo County Environmental Health
Department to prepare and implement a remediation plan.
7. Driscoll Ranch Remediation—Complete site characterization to define more
precisely the extent of contamination. Coordinate with resource agencies to
determine necessary remediation activities and prepare plan and associated CEQA
documentation.
Planning/Page 6
8. Fremont Older Staging Area-Work with Real Property to prepare plan for
relocation of staging area as part of a land exchange agreement and legal settlement.
9. El Serena Permit Lot—Prepare plan for Board review and approval for a six-car
permit staging area at the end of Overlook Road.
10. Miscellaneous Repair, Restoration and Other Projects
• Long Ridge Road Repairs-Determine need for vehicle access along School
and Ward Roads. Request engineering proposals to begin preparing plans and
specifications to replace drainage structures and upgrade road segments along
School and Ward Roads.
• Fremont Older Road Repairs-Prepare plans, specs, and permit applications
for repairs to drainage structure along Regnart Road.
• Russian Ridge Road Repairs-Request engineering proposals to begin
preparing plans and specifications to replace drainage structures and upgrade
Rapley Ranch Road.
• Sierra Azul Roadway Repairs- Install guardrails along portions of Loma
Prieta Road to prevent off-road vehicle damage.
11. Trailhead Signs - Replace trailhead signs with the new and improved prototype in
conjunction with improvement projects at Pulgas Ridge and Picchetti Ranch Open
Space Preserves. Work with the Public Affairs Department to incorporate GIS data in
the District maps and brochures, including spot elevations at key locations, in
conjunction with the new trailhead signs. Update displays in the new trailhead
signboards with improved graphics.
Staff Facilities
I. Skyline Field Office- Repair-and reloeate the 14VAG fef the offiee building and-
install an eleetrieal baek tip system. upport Operations in preparation of a long-
range strategic plan for the field offices to meet staff, equipment, and storage needs.
Replace and relocate the Skyline Field Office HVAC system.
2. Admin Office Improvements and Build-out-Retain architect in preparation of a
plan for office build-out, improvements, and landscaping; determine feasibility and
economic benefit of adding solar panels.
Denotes grant funded project
Planning/Page 7
2006-2007 Planning Exhibit
No. Project Preserve 2005-06 Status 2006-07 Tasks
Descrigtion
PLANNING AND GEOGRAPHIC INFORMATION
1 San Mateo County General In Progress. Began development of Continue Development of Board
Coastside Protection Good Neighbor Policy. Held four Policies to implement the Coastside
Program public meetings to solicit public input. Protection Program including
amendments to the Basic Policy.
2 Sierra Azul & Bear Sierra Azul In Progress. Held first public Work with Board, staff and
Creek Redwoods & Bear workshop in April and second public stakeholders towards completing
Master Plan Creek workshop in November. Led public the master plan; prepare for and
Redwoods tours through Bear Creek Redwoods hold Plan Alternatives and Draft
and Sierra Azul. Facilitated focus Plan workshops and Plan Adoption
group meetings. Organized Hearing. Begin annexation of the
informational booth at local farmer's south area into the planning
market. process. Seek grant funding.
3 La Honda Creek La Honda In Progress. Completed resource Work with Board, staff and
Master Plan Creek inventory and CEQA review for stakeholders to proceed with
Driscoll acquisition. Held two public master plan development; prepare
workshops and stakeholder for and hold a Challenges and
interviews Opportunities and Plan Alternatives
Workshop. Seek grant funding.
4 Resource District-wide In Progress. Implemented Year 3 of Implement the fourth year of the
Management Strategic the Strategic Plan. Developed water Strategic Plan. Continue resource
Plan resources policy, initiated management policy development
development of grazing policy, and amendments.
mapped District-wide data on
vegetation, non-native invasives,
SODS, and sensitive habitats.
5 Regional Resource District-wide In Progress. Completed vegetation Complete vegetation classification
Inventory classification for Purisima Creek and for Thornewood and Teague Hill
Mills Creek OSPs. Completed road OSPs. Complete road &trail
and trail inventory in Pescadero inventory in San Francisquito Creek
Creek and San Gregorio Creek Watershed. Complete District-wide
Watersheds. Completed herpetological and marbled
herpetological study for Alpine Road murrelet study. Prepare RFP for
Properties (Big Dipper, Silva); steelhead trout and coho salmon
entered into contract for District-wide habitat study. Identify interagency
herpetological study. Released RFP partnerships.
for marbled murrelet study.
6 Water Quality District-wide In Progress. Provided staff training Continue water quality monitoring
Monitoring and and conducted water quality at ECdM and La Honda. Pursue
Fisheries Assessment monitoring at ECdM and La Honda grant funding to begin fisheries
Creek OSPs. assessment in San Gregorio Creek
Watershed.
7 Alpine Road Area of Skyline In Progress. Completed rangeland Initiate Use and Management
Skyline Ridge Open Ridge assessment, herpetological study, planning process; develop grazing
Space Preserve Use and road &trail inventory to guide plan and identify grazing tenant.
and Management Plan Use and Management planning Identify grant opportunities.
process.
8 National Register La Honda Deferred. Pursue listing Red Barn Defer listing of Red Barn on the
Nomination for Red Creek on the National Register of Historic National Register of Historic Places
Barn Places. to coincide with implementation of
La Honda Creek Master Plan.
Pagel
2006-2007 Planning Exhibit
No. Project Preserve 2005-06 Status 2006-07 Tasks
Description
9 Stevens Creek Stevens In Progress. Continue representing Continue representing the District's
Shoreline Nature Creek the District's interest in the US Navy's interest in the US Navy's proposed
Study Area Shoreline proposed toxic cleanup of Moffett toxic cleanup of Moffett Airfield Site
Remediation and Nature Airfield Site 25 to a standard 25 to a standard permitting
Restoration Study area permitting restoration of the District's restoration of the District's property
property to tidal wetlands. to tidal wetlands.
10 District Resource District-wide Deferred. Develop a natural Revisit following Board discussions
Research Program resources research program that about Resource Management
facilitates use of District lands as an Program policies and priorities.
I outdoor laboratory.
PUBLIC ACCESS IMPROVEMENTS
STAGING AREAS
11 Staging area and Pulgas In Progress. Completed Complete construction of Dusky-
Trails (Parking Lot, Ridge construction of staging area and Footed Woodrat Trail and
Restroom, and Sagebrush Trail. Obtained installation of trail bridges.
Demolition of Sewer necessary permits, awarded
Plant) construction contract, and began
construction for Dusky-Footed
Woodrat Trail. Obtained permits for
new trail bridges.
12 Staging Area and Bay El Corte de In Progress. Initiated U&M process. Complete U&M process, plans and
Area Ridge Trail Madera Prepared preliminary plans and specifications. Secure grant
Segment Creek specifications. Pursued grant funding funding and permits for
for construction. construction of staging area and
new trail.
13 Emergency Helicopter- Purisima In Progress. County permits
Landing Site Creek obtained. Working with PG&E to
Redwoods underground power lines so that
staging area can be used as a
helicopter-landing site for public
emergency service providers. Expect
to be completed by March 2006. 1
TRAILS & ROADS
14 Windy Hill Windy Hill Deferred. Windy Hill projects Initiate Preserve-wide road and trail
Improvements deferred pending Preserve-wide road inventory prior to Use and
and trail inventory and subsequent Management Planning Process.
Use and Management Plan review.
15 El Corte de Madera El Corte de In Progress. Completed Crossover Secure permits for construction of
Creek Watershed Madera Trail realignment, upgrades to four trail bridges. Work with
Protection Program Creek Gordon Mill and Timberview Trails, Operations to upgrade priority
and secondary erosion control work. roads and trails. Complete Giant
Prepared construction plans, County Salamander Trail realignment,
permit applications for four trail (Work will continue through FY
bridges. Researched potential grant 2007-2008.)
funding sources.
16 Thornewood Use and Thornewood In Progress. Held Woodside Conduct resource inventory and
Management Plan Community Workshop regarding preliminary site planning to address
status of Dennis Martin Road. water quality, bridge replacement,
and parking options.
17 School Road Repairs Long Ridge Deferred. Prepare plans and Initiate engineering and design to
specifications; submit permit prepare permit applications for road
applications to replace key drainage and drainage improvements.
structures and road segments.
Page 2
2006-2007 Planning Exhibit
No. Project Preserve 2005-06 Status 2006-07 Tasks
Description
eqnart Road Repairs Fremont for
Progress. Obtained cost estimate Pending further scoping, begin
Older r engineered plans &specifications preparing plans&specifications for
7 - - for repairs to drainage structure. repairs to drainage structure.
PUBLIC ACCESS IMPROVEMENTS
STRUCTURES
19 Picchetti Ranch Picchetti In Progress. Prepared bid package Complete construction of seismic
Winery Building Ranch and awarded construction contract. upgrade and access improvements
Applied for building permit from Santa to the winery building.
Clara County. Expect to begin
construction of seismic upgrade and
access improvements in April.
20 Demolition and Site Sierra Azul Completed. Demolished structures
Restoration on for on the former Benson property.
Benson Property
21 La Honda Creek La Honda Deferred. Pending outcome of Initiate project as part of the Master
Bridge Creek Master Plan and Board approval, Plan.
begin analysis and plans for
improvements or replacement of the
lower bridge.
SIGNS
22 Trailhead Signboards General In Progress. Completed design Replace trailhead signboards in
work for trailhead signboard contents. conjunction with improvement
Purchased new trailhead signs for projects at Pulgas Ridge and
Pulgas Ridge& Picchetti Ranch. Picchetti Ranch. Update displays
with improved graphics in new
I trailhead signboards.
ENVIRONMENTAL
23 Pulgas Ridge Soil Pulgas In Progress. Complete subsurface Work with San Mateo County
Investigation Ridge investigation of potential Environmental Health to prepare
soil/groundwater contamination and implement a remediation plan.
STAFF FACILITY IMPROVEMENTS
STRUCTURES
24 La Honda Creek La Honda Deferred. Pending outcome of Defer project until Master Plan is
Ranch House Creek Master Plan and Board approval, completed.
begin preparing plans and
specifications to replace the ranch
house, possibly with a sustainable
building.
25 Skyline field Office Skyline Deferred. HVAC repairs deferred Initiate District-wide facilities
Repairs Ridge based on unanticipated high cost. assessment to identify and
prioritize needed improvements.
Complete HVAC repairs.
26 Administrative Office Completed. Repaired roof drainage. Retain architect to prepare plan to
Roof Repairs expand office into tenant space.
Identify feasibility and economic
I I benefit of solar power.
Page 3
2006-2007 Planning Exhibit
No. Project Preserve 2005-06 Status 2006-07 Tasks
Description
ONGOING PLANNING WORK
1 Outside Project& District-wide Assignments made to appropriate Assignments made to appropriate
Policy Review Planning staff. Planning staff.
2 Permits to Enter District-wide Negotiated and prepared conditions Negotiate and prepare conditions of
of approval for USDA Wildlife Service approval, and monitor permitted
Predator Management and San activities for compliance.
Francisco Estuary Invasive Spartina
Project at Ravenswood OSP, and
monitored Kabcenell Construction at
Windy Hill OSP.
3 Geographic District-wide Maintained geographic information Continue development of GIS and
Information System databases, produced maps and GPS in support of Real Property,
graphics exhibits for Board Operations, Planning and Resource
presentations, utilized GIS to prepare Management activities.
redistricting maps. Provided GPS
training to field staff mapping feral pig
rooting areas.
4 Wall Maps District-wide Initiated work on the land holdings Completed.
database needed to update wall
maps.
5 Patrol Map Books District-wide Received updated road and trail Completed
information from field staff
6 Policy Formation District-wide Prepared draft water resources Amend the planning process to
policy. emphasize resource planning and
management; include policies for
review and disposition of
structures.
7 Standard Details and District-wide Researched technical standards and Prepare second phase of handbook
Specifications best management practices for of technical standards for
construction, repair and maintenance construction, repair and
of roads, trails and other maintenance of roads, trails and
improvements. other improvements.
8 Update Brochure Maps District-wide Worked with Public Affairs Work with Public Affairs
Department to prepare updated maps Department to prepare updated
for brochures in conjunction with maps for brochures in conjunction
trailhead sign replacement program. with trailhead sign replacement
program.
9 Preserve Signs District-wide Developed improved graphics layout Provide new signage design as
for trailhead signboards. needed. Oversee fabrication of
signs District-wide. Install new
trailhead signs at Pulgas Ridge and
Picchetti Ranch Open Space
Preserves.
Page 4
2006-2007 Planning Exhibit
OPERATIONS DEPARTMENT
Promms
A. Field Operations
B. Resource Management
To Implement the
BASIC POLICY OBJECTIVE:
The District follows management policies that ensure proper care of the land, that provide public
access appropriate to the nature of the land, and that are consistent with ecological values and
public safety.
General Department Emphasis for 2006-2007
Continue to provide responsible stewardship of all District lands by furnishing those public
safety, maintenance, construction, and expanded resource management activities necessary to
protect and enhance the natural resources and ensure safe and appropriate use of District lands.
Implement Board-adopted Resource Management Policies, Trail-Use Policies and Guidelines,
and focus on enhancing field staff safety.
Staff Resources
Operations Manager
Area Superintendents (2)
Support Services Supervisor
Management Analyst
Resource Management Specialist
Resource Specialist I
Supervising Rangers (4)
Maintenance/Construction Supervisors (2)
Maintenance/Resource Supervisors (2)
Administrative Assistant
Rangers (17)
Equipment Mechanic-Operators (2)
Lead Open Space Technicians (4)
Open Space Technicians (11)
Farm Maintenance Worker
8,500 Seasonal Open Space Technician hours
3,500 Seasonal OST hours for resource management
1,000 hours for Resource Management Intern (400 hrs)
New Temporary clerical support for field offices (+ 2,000 hrs)
Operations/page I
2006-2007
Field Operations Program
Key Projects
1. Implementation of Phase III of the El Corte de Madera Creek Watershed Protection Plan -
Assist the Planning Department in implementation of the third phase of the El Corte de
Madera Creek Watershed Protection Plan, as approved by the Board.
1 Implement improvements recommended by the radio consultant after evaluation of the
current radio system, including needs for coastal area coverage. Review the potential for
acquiring new radio frequencies for District use.
3. Ensure field staff assist in implementation of resource management projects as identified in
the Resource Management Plan including, but not limited to: slender false brume removal,
sudden oak death response, pig fesponsesmonitoring, and invasive plant removal.
4. Complete the outline for the Maintenance Operations Manual and write the Manual. Best
manage
ment practices will be part of outlining work techniques, including timing o
maintenance practices.
5. Work with the consultant to develop the second phase of the land management cost and
effectiveness evaluation system, focused on operational issues, which includes elements such
as mapping of enforcement contacts and incidents and analysis of effectiveness and
workload.
Other Proiects and Activities
1. Public Safety Services
a. Monitor public use and land use regulation compliance. Assist in the education of the
visiting public on proper use of District preserves.
b. Enforce District land use regulations by providing active ranger patrol and after-hours
call-out response.
c. Respond to accidents and other emergencies occurring on District lands.
d. Respond to fires on District lands, and adjacent lands when District property is
threatened, or where specified by written agreements.
e. Identify and mitigate potential hazards on Open Space preserves to enhance public safety.
f. Monitor special events, use permits, and resource protection related impacts on District
lands.
g. Conduct focused ranger patrol to address undesignated trail construction and use at Sierra
Azul and El Corte de Madera Creek Open Space Preserves.
h. Assist the Land Protection Specialist with identification and mitigation of encroachments
Operations/page 2
to District preserves.
i. Work with Santa Clara County Fire and other fire agencies to host a controlled bum on
District lands, as part of the Joint Fire Academy and/or routine fire agency training, to
provide training opportunities for District staff and staff from other local fire agencies.
j. Implement the second phase of the program which allows patrol staff to carry and utilize
emergency medical oxygen by purchasing necessary equipment to complete outfitting all
of the District patrol vehicles with oxygen equipment.
k. Continue to utilize technology to monitor parking lots and remote sites to detect criminal
activity. Assess results and update protocols as necessary.
1. Work with the Legal Department to clarify the issue of the extent of District Peace
Officers' jurisdiction.
2. Land and Facilities Management
a. Work with the Real Property and Planning Departments to secure newly purchased
properties and to incorporate them into the regular patrol and maintenance schedules.
b. Maintain lands in an environmentally sensitive manner, utilizing resource management
practices.
c. Maintain buildings, vehicles, and equipment to maximize utility and longevity.
d. Provide supervision and assistance to volunteer projects.
e. Assist in the repair and maintenance of structures that are a part of the District employee
residency program.
f. Participate with the Planning Department in the development of Use and Management
Plan recommendations.
3. Management and Administration
a. Provide enhanced public safety training for sworn and non-sworn staff to promote staff
safety when they encounter illicit activities on District lands.
b. Continue the liaison efforts with local police, fire, municipal court, and other public
jurisdictions. Continue to work with other agencies to develop Memoranda of
Understanding, where appropriate and feasible.
c. Work with a database consultant to improve the reporting abilities of the current citations
and incidents database to streamline the monthly and yearly reporting systems and to
update the current incident report forms to allow completion of the forms on the
computer, and lay the foundation for having the information seamlessly integrate into the
existing database structure.
Operations/page 3
d. Use established purchasing practices to purchase vehicles and equipment for the best
price.
e. Coordinate occupational health and safety program for field operations.
r Coordinate the Operations Department's participation in the planning process to develop
the Sierra Azul/Bear Creek Redwoods and La Honda Master Plans.
g. Continue to utilize Influencing Skills and to integrate workplace enhancement methods
into the daily activities of the Operations Department.
h. Coordinate with Planning Department to provide training for various Operations
Department's positions in the use of GIS and/or GPS software and technology to provide
better information gathering and presentation skills.
i. Provide assistance and support to the Public Affairs Department as a participant in the
District's Web Team. Post appropriate department-related materials to the web in
compliance with the Webmaster protocols.
j. Provide assistance and Support to the Public Affairs Department to complete the
integrated database project.
L Work with a medical doctor to evaluate District medical protocols and response levels to
ensure that District protocols meet the standards for the three counties in which District
staff work and that the service provided is appropriate for the public's needs.
4. Miscellaneous
a. Support the goals of the Public Affairs Department by providing staff for special events
and other projects, as time permits.
b. Participate in the development of Trail Use Policies and Guidelines.
c. Work with the Planning Department on ajoint committee to develop Maintenance
Standard Guidelines.
d. Continue to ensure clear and open communications with the Real Property Department
through designated staff.
e. Work with the Public Affairs Department and East Bay Regional Park District to host the
2006 Special Districts' Forum.
f. Develop policies and procedures to allow geo-caching on District lands in a manner
which will be environmentally sensitive. Assist the Public Affairs Department in
developing a proposal for a Geo-Cache program involving volunteers.
Operations/page 4
g. Assist Planning Department regarding planningand nd implementation of the trail
connection between Palo Alto Foothills Park and District preserves.
� IIII
I
I
I
Operations/page 5
2006-2007
Resource Management Program
Objective
Inventory and analyze the state of District natural resources, including the natural resources of
specific preserves to identify needs and priorities. Address immediate and critical resource
management issues utilizing District staff, volunteers, contractors and consultants to maximize
the District's responsiveness. Develop procedures and implement the Resource Management
Strategic Plan to address the resource management needs of District land. Maintain regular
contact and work with other agencies, local authorities, researchers and specialists in the field to
restore or manage the District's natural resources.
KeProjects
l. Resource Management Strategic Plan— Work with the Planning Department to Implement
Fourth Year of the Resource Management Strategic Plan:
removal at Mills Creek; and
acacia and broom r
a. Continue nex
t phase of eucalyptus, c ,
p yp
continue implementation of the Pulgas Ridge Open Space Preserve Habitat
Restoration Plan by removing additional area of eucalyptus, and controlling broom
and other invasive plants. Notify interested parties and the Board before any large
eucalyptus trees are removed at Pulgas Ridge.
i 7n and begin installation of erosion protection measures in drainages of the
b. Des g
�, g P
Christmas tree farm at Skyline Ridge Preserve that are no longer part of the farm
lease area.
C. Assist Planning Department with implementation of second phase of pond, amphibian
and rare reptile study.
d. Identify species on new properties in coordination with Planning Department.
2. Sudden Oak Death
In accordance with the Board's direction survey for potentially resistant trees, identify and
treat heritage trees with approved fungicide. Work with other agencies and organizations
to establish a collaborative fund for Sudden Oak Death research relevant to land
management issues.
Continue monitoring Sudden Oak Death, map confirmed and suspected locations,
implement precautionary actions, and educate District visitors about Sudden Oak Death.
Participate in scientific symposiums and research.
I
Operations/page 6
3. Slender False Brome
In accordance with the Board's direction complete the following tasks:
a. With the assistance of an integrated pest control consultant, investigate other methods for
control; treat brome several times per year, and develop and implement monitoring
program.
b. Work with the Legal, Public Affairs and Real Property Departments to develop a public
outreach campaign, secure rights-of-entry, and treat brome on neighboring properties.
c. Pursue grant funding to assist adjacent landowners and agencies in mapping and
controlling slender false brome on their lands.
d. Pursue reclassification of slender false brome as noxious weed through California
Department of and Agriculture.
e. Map and remove all resprouts of slender false brome at Thornewood, La Honda and El
Corte de Madera Open Space Preserves,
4. Grazing Plan
Work with the Planning and Real Property Departments to implement a grazing plan at the
Alpine Road area of the Skyline Ridge Open Space Preserve,
5. Research Resource Management Programs
Based on Board's direction as the result of the Board's Resource Management Workshops;
implement the second phase of research on resource management programs at other land
management agencies to determine options for possible changes at District.
Other Projects and Activities
I. Resource inventory — Inventory and record observed flora, fauna, natural and geologic
features, and biotic communities, and contribute information to the natural diversity database.
Coordinate mapping and GIS database development with Planning Department staff.
2. Invasive Plant Tracking and Monitoring System—Work with the Planning Department to
continue updating invasive plant information, and utilize this information to prioritize
resource management efforts.
3, Grassland Management
a. Control resprouts of Harding grass on north end of Russian Ridge Open Space Preserve.
b. Continue different methods of yellow star thistle control and restoration of native grasses
in front meadow at Rancho San Antonio Open Space Preserve.
Operations/page 7
c. Assist the Planning Department in the development of grassland management plans as
part of the resource management policy review.
4, Wild Pig Population Control Program —Continue trapping program in the South Skyline
Area and Foothills area. Coordinate with local agencies as necessary. Determine if trapping
program needs revisions.
5. Wildlife Surveys—Conduct annual surveys of bluebird nesting and fall deer herd and share
information with regional groups. Track special wildlife sightings, especially mountain
lions, and share information with surrounding land agencies. With Planning Department and
consultant, implement second phase of marbled murrelet habitat surveys in the Skyline area.
6. Continue to participate in regional resource groups such as the Santa Cruz Mountains
Bioregional Council, California Invasive Plant Council, Weed Management Areas in San
Mateo and Santa Clara Counties, California Oak Mortality Task Force, and native plant and
wildlife organizations.
7. Work with and encourage local research institutions, such as Stanford, San Francisco State,
San Jose State and other universities to conduct scientific studies that would be beneficial to
the District. Possible projects are-include studies of turkey behavior, population genetics of
slender false brome, and the effectiveness of Sudden Oak Death best management practices.
Operations/page 8
I
i
PUBLIC AFFAIRS DEPARTMENT
Programs
A. Public Information and Outreach
B. Legislative, Funding and Organizational Relations
C. Community Programs
To Implement the
BASIC POLICY OBJECTIVE:
The District educates and makes clearly visible to the public the purposes and actions of
the District, and actively encourages public input and involvement in the District's
decision-making process and other activities.
General Department Emphasis for 2006-2007
Maximize the general public's awareness and understanding of, and involvement with the
employinga variet of means and methods to reach
District its goa
ls, and its activities,
y
g
all communities served and other target audiences. Implement the top priorities of the
District's legislative plan and protect the District's funding structure. Continue to offer a
variety of community programs which enhance visitors' experiences, provide
opportunities to educate, and involve people in the preservation, restoration and
enjoyment of open space. Provide District materials and information to community
members and public officials, to ensure full knowledge and understanding of the District,
its programs and activities.
Staff Resources
(Regular, full-time positions, unless otherwise indicated)
Public Affairs Manager
Community Affairs Supervisor
Public Affairs Specialist
Volunteer Programs Coordinator
Docent Programs Coordinator
Administrative Assistant
Community Programs Aide
l
Public Affairs/page
2005-2006
Public Information and Outreach
Objective
To generate additional support among opinion leaders, key policymakers, and the general
public for District acquisition, preservation, restoration, and interpretive/education
projects and programs, including coastal protection, by increasing the positive perception
and awareness of the District's mission, objectives, accomplishments, programs, and
effective management of public lands and financial resources.
Key Projects
l. Outreach to the Coast—Develop new public information materials, and update the
Coastside Protection Program section of the web site and the Open Space Views
mailing list, as needed. Proactively distribute District materials and information to
the San Mateo County coastside and current constituent communities to increase their
knowledge and understanding of the District, its programs, and activities. Organize an
event for the public on the coastside.
2. Community Outreach — Plan and implement activities and presentations to increase
the District's outreach to and involvement with community groups. Participate in
outreach events with emphasis on events held near current master plan project areas;
promote awareness of preserves other than Rancho San Antonio. Listen to community
concerns and improve constituents' knowledge of the District. Host events and
provide activities—such as the Pulgas staging area and trail dedication, and create
activities to commemorate the 1906 earthquake. Seek out partnerships, and attend
meetings with various groups and organizations, (such as the Bay Area Open Space
Council). Work with the Operations department to increase public awareness of the
need to eradicate slender false brome from the Woodside area. Outreach
opportunities and District presentations at community outreach events could involve
managers, Board members, District staff, volunteers and docents. Assist the Planning
Department in their master plan outreach efforts (Sierra Azul and La Honda).
3. Media— Enhance the District's reputation as a leader among open space districts
locally and statewide. Proactively promote regular media coverage of District
activities and accomplishments and quickly respond to media reports and inquiries.
Build relationships with reporters, conduct editorial board visits and reporter
briefings; place positive feature stories; and work to place editorials, where
appropriate, in order to focus attention on positive work the District is conducting,
especially in resource management. Design and implement a spokesperson training
for District staff and the Board.
4. Good Neighbor Policy—Complete the public input process and development of
Good Neighbor policies, and produce a Good Neighbor brochure based upon the
Public Affairs/page 2
amended policies. Design and provide public education follow-up activities after the
process is complete. Formulate a plan to educate and provide information on the
District's Good Neighbor Policy to constituents.
5. Special Park Districts Forum —Complete planning efforts and carry out the 2006
Special Districts Forum in partnership with East Bay Regional Park District and all
District departments
6. Web Site Management— Continue to use the District Web site as a two-way
communication tool to reach out and communicate with the community and support
the administration of the Docent and Volunteer programs. Improve usability of the
site to be an effective outreach tool. Continue to work with e-Nature to refine and
promote the "e-nature" wildlife guides (customizable to District preserves), thus
providing a way for the public to research information on flora and fauna within
District Preserves. Work with other departments to ensure the Web site maintenance
and revisions reflect current District messaging, provide consistency, and maintain
functionality and aesthetic integrity. Work with contractor to update and maintain
Web site pages. Lead District Web team. Work toward enabling communications
with constituents via e-mail.
Other Projects and Activities
1. Continue to promote the District's guidebook. Work with publisher to monitor and
track sales of the trail guidebook. Evaluate a possible second printing.
2. Continue efforts to integrate the Workplace Enhancement Plan methods into the daily
activities of the Public Affairs Department.
3. Continue to support the Planning Department in: 1) raising public awareness of the
Watershed Protection Program and the proposed staging area and trail project at El
Corte de Madera Creek Preserve; 2) Provide media and other support, as needed, to
support District efforts to obtain a full clean-up of toxins to tidal restoration standards
at the Moffett/NASA property referred to by the Navy as "Site 25;" and 3) Continue
to work with Planning staff to provide media and community outreach activities, such
as docent-led hikes, resource management projects, and Web site updates.
4. In order to successfully build an image library, the Department must first determine
the library's architecture and cost. Evaluate strategies, determine an approach, and
consider outside assistance in creating an implementation and maintenance plan.
5. Assist the Planning and Operations Departments in educating the public regarding
appropriate preserve and trail use, and interacting with wildlife; modify and update
publications to reflect policy or rule changes, as needed, and respond to associated
public and media requests for information.
Public Affairs/page 3
6. Work with the Planning Department to create new site maps for preserve brochures,
and continue updating, producing, and distributing existing site maps, brochures, and
other collateral materials. Also work with the Planning Department to determine the
feasibility of including GPS coordinates for noteworthy points of interest in the
preserve brochures and adopt a phased approach to implementation.
7. Produce the District's quarterly newsletter, Open Space Views and evaluate
expanding to six pages. Continue to update the mailing list; continue mailing four
issues per year, including annual report, to coastside residents. Publish the District's
2006-2007 Annual Report in the fall.
8. Conduct special events celebrating the completion of the Pulgas Ridge Staging Area,
and trail dedication and the celebration of other noteworthy events.
9. Draft a plan for District merchandising and potentially produce and sell District
merchandise.
10. Revise the "Escape to Your Open Space" brochure and incorporate the new District
boundary. Evaluate need for Equestrian Access Guidelines brochure; brochure could
also be included in"Equestrian Packet" similar to the District's dog,bike, and easy
access map packets.
11. Continue to provide staff support to District Committees such as the sign committee,
policy review committee, and the"Fun"committee.
12. Continue to pursue a plan to estimate the number of visitors to representative District
sites. Data will support media outreach and other uses.
13. Continue to work with Administration and other Departments to develop a process to
integrate District databases.
14. Demonstrate care for the environment by using recycled materials and soy-based inks
in materials distributed by the District whenever possible.
15. Develop a District Style Guide in order to ensure consistent use of the District's
visual identity.
16. Research cost of conducting a representative poll of constituents' opinions on a
variety of topics (importance of battling invasive weeds; protecting endangered
species; providing opportunities to recreate; resource management, etc.).
17. Begin preliminary planning for the District's 35 Ih anniversary.
Public Affairs/page 4
2006-2007
Legislative, Funding, and Organizational Relations
Objective
To carry out the high priority elements of the District's legislative plan and to inform
other public agencies and private organizations about the District's activities and goals.
Key Projects
1. State Legislation—Work with the District's legislative advocate and with legislators
and their staff to sponsor and support the Board-approved Legislative Program. Seek
coordination and support from other special districts.
2. Classification of slender false brome—Provide support to those who seek to
reclassify slender false brome as either a Category A or B weed (from the current Q
rating) in order to provide the legal and political tools necessary to control the grass
and enlist participation of the San Mateo County Agriculture Commissioner and
CDFA.
3. Seek Regional Funding—a. Work with the Bay Area Open Space Council to gain
permanent funding for the San Francisco Bay Area Program of the State Coastal
Conservancy; Generate new ideas and corresponding legislation and seek passage.
4. Seek Local Funding— Support the Santa Clara County Parks Charter on the June
2006 ballot; b. Support the San Mateo County Parks for the Future initiative to
increase the local sales tax by 1/8 Ih cent on a future ballot.
5. Federal Legislation - Work with members of Congress and State and local agency
leaders to develop and implement a strategy to carry out the Board-approved
legislative program including to seek Federal legislative assistance in securing
funding for the cleanup of the former Almaden Air Force Station at Mt. Umunhum in
the Sierra Azul Open Space Preserve, which is a"Formerly Used Defense Site,"or
FUDS.
Other Projects and Activities
1. Continually review and, working with legal counsel, analyze legislation, determine
recommended District positions on bills, and take appropriate action, if any, on bills.
2. Work with legislators, legislative committees, state and federal administrators, other
agencies, private organizations, and interested citizens to provide information and to
lobby regarding state legislation and specific local issues.
3. Support federal, state, or local legislation that will benefit the District.
Public Affairs/page 5
I F
4. Provide support and services for specific District projects requiring legislative
support, such as grant applications and regional and state awards. Obtain letters of
support for grant applications, such as Habitat Conservation Fund and Wildlife
Conservation Board grants.
5. Plan and conduct a"VIP."tour of District preserves for elected officials and
representatives, as needed.
6. Maintain contact, and exchange information with other organizations and agencies.
Cooperate on special projects with organizations such as the regional Bay Area Open
Space Council, and participate in special events, such as conferences and seminars, to
keep District staff and the Board informed of current issues.
7. Continue to provide staff support to the Legislative, Funding, and Public Affairs
Committee, and work as needed to develop District positions on and involvement in
statewide open space issues.
8. Provide a District presence in key legislative activities, meetings, and conferences in
Sacramento, directly and/or with the District's legislative advocate.
9. Work with the District's legislative delegation and the Sacramento-based lobbyist to
maintain and protect the District's current percentage share of the local property tax
funding.
Public Affairs/page 6
2006-2007
Community Programs
Objective
To engage and involve a diverse range of community members and District staff in
meeting the community needs of enjoying and understanding open space, and supporting
District staff in achieving the District's objectives by providing high quality, ecologically
sensitive public programs that involve community members as volunteers, inspire
stewardship of open space, and support the acquisition, preservation, and restoration
objectives of the District.
Key Projects
I. Expand Community Programs—Take the input gathered from Board members,
staff and the community to re-evaluate the Community Programs' needs. Continue to
monitor and assess the potential for new or expanded volunteer and docent programs
to into and attract new District constituents on the coast. Work with the
Operations Department to investigate the possibility of introducing geocaching on
District preserves.
2. Docent and Volunteer Training—Implement new and improved Outdoor Activity
Docent training model as a pilot project. Additionally, recruit and train new Crew
Leaders, Trail Patrol, Outdoor Education Leaders,Nature Center Hosts, Community
Outreach Volunteers and Conservation Easement Monitors. Introduce and use the
new Volunteer Handbook at these training programs.
3. Encourage participation and increase awareness of Outdoor Activities and other
Community Programs —Evaluate publicity and media outreach on Outdoor
Activities. Increase District staff s awareness and enthusiasm of Outdoor Activities
to encourage their participation as an enrichment opportunity and an opportunity for
the public to interact with staff.
4. Partnership and Events—Explore joint project partnership with Bay Area Ridge
Trail (National Trail Days) event. Leverage partnership with POST to support the
Daniels Nature Center. Participate in 1906 centennial Earthquake activities.
5. Special Public Access— Support public access to grant-funded properties such as
Miramontes Ridge, and provide docent-led hikes and volunteer projects to support
master-planning efforts.
Other Projects and Activities
Docent Program
1. Recruit, screen and train Outdoor Education Leaders,Nature Center Hosts and
Outdoor Activity Docents. Provide enrichment opportunities for active docents.
Public Affairs/page 7
2. Offer a broad range of public interpretive outdoor activities on open space preserves,
encouraging docents to conduct new engaging activities at less-utilized preserves.
3. Maintain and operate the David C. Daniels Nature Center with docent involvement.
Continue to implement the District's Spaces and Species environmental education
program and explore how new constituent groups can gain access to the center.
4. Arrange, publicize, reserve spaces for, and work with field staff to support the
Fremont Older House and Garden Tours (Spring 2006), and quarterly Outdoor
Activities.
5. Provide for public request activities, including soliciting and scheduling docents and
coordinating with the Operations Department, as needed, for permits.
Volunteer Program
I. Continue to provide volunteer support for resource management projects by working
with staff to schedule, conduct, and evaluate a sustainable number of resource
management volunteer projects. Identify and recruit individuals and/or groups that
can become involved with the District as new Preserve Partner volunteers.
2. Coordinate safe, educational, and productive volunteer service projects-throughout
the year at various open space preserves.
3. Recruit, screen, and train new Trail Patrol, Crew Leader, Community Outreach and
Special Field Project volunteers to assist staff in maintaining and protecting District
preserves. Offer enrichment opportunities for active volunteers.
4. Provide public information about volunteer programs, projects, and accomplishments
by producing four issues of Volunteer News. Explore expanding newsletter to
combine both the District volunteer and community programs.
5. Conduct individual evaluation hikes and rides for Trail Patrol members. Use pre-
evaluation surveys utilizing the District's new online survey system to increase
efficiency of the time spent on the evaluation hike or ride.
6. Organize lunchtime enrichment presentations for volunteers during outdoor service
projects. Identify appropriate speakers such as Board members, and District docents.
Coordinate logistics, and schedule a number of trial presentations.
7. Volunteer Leadership/Management Training for Staff- Conduct formal training
sessions for staff on working with volunteers and leading volunteer projects. Also
provide general orientation to the different volunteer programs.
8. Trail Patrol Special Assignment—Explore various ways that trail patrol volunteers
can assist in monitoring illegal trail use and construction, and implement a system
where volunteers and staff work together to form organized group patrols.
Public Affairs/page 8
Community Programs Projects and Activities
1. Conduct an annual Volunteer Recognition Event, and assess other recognition
activities for docents and volunteers that demonstrate the District's appreciation for
the efforts and contribution of volunteers and docents.
2. Sustain effective communication between Community Programs staff, field staff and
other departments involved with Community Programs.
3. Conduct"Earth Day" (April 22) and California Trail Day events that provide
appropriate ways for the community to be involved in projects or outdoor activities
that celebrate the environment and our natural resources during the period of time
prior to and shortly after"Earth Day."
4. Evaluate training programs and events by using on-line surveys utilizing the District's
new survey account. Develop a self-evaluation instrument for the docent program.
5. Distribute and update the District's Volunteer Handbook as needed.
6. Work with the Operations Department to fill requests for occasional District outreach
appearances at local schools by interested District rangers.
7. Plan and begin developing an interpretive project/display for the Red Barn at La
Honda Creek Preserve and for a self-guided interpretive"nature discovery"trail
around Alpine Pond at Skyline Ridge Preserve.
Public Affairs/page 9
J
ADMINISTRATION DEPARTMENT
Programs
A. Administration
B. Human Resources
C. Legal Services
To Implement the
BASIC POLICY OBJECTIVE:
Efficiently and effectively administer the affairs of the District on behalf of the public so
as to maximize accomplishment of the goals and objectives of the District within existing
financial, legal and other constraints.
General Program Emphasis for 2006-2007
Continue to support the District-wide efforts for improving supervisory, leadership, and
communication skills among all staff, including opportunities for employee input, in
order to enhance employee morale and the District's work environment. Foster staff
participation in carrying out the District's short and long-term goals and objectives.
Maintain the District's viability as an open space acquisition and management agency,
and support the Coastal Protection Program implementation.
Staff Resources
(Regular, full-time positions unless otherwise indicated)
General Manager
Assistant General Manager
General Counsel
Controller(25%time)
Assistant General Counsel
Management Analyst— Human Resources
Management Analyst—Administration
Senior Administrative Assistant
Senior Accounting Specialist
Administrative Assistant
Receptionist
Network Specialist
Accounting Clerk
Administration/page 1
2006-2007
Administration Program
Objective
To provide overall coordination, direction and administrative foundation for all District
activities so as to maximize the accomplishment of the Board's policies and directives, to
implement the Action Plan, and to maintain the District's viability as an open space land
purchase and management agency.
Key Prom cts
1. Coastal Protection Program—Coordinate the efforts of the Board, consultants,
and staff to complete the Coastal Protection Program implementation. Support
completion of Good Neighbor Policy rewrites. Provide administrative support in
reporting land purchases to La Honda Pescadero Unified School District,
calculating the service fees due to the School District and San Mateo County Fire
and tracking the long term financial impacts of additional land purchases on the
coast.
2. District Funding—Continue to provide multi-year information/scenarios on
District's long-term finances, including bonded indebtedness and cash flow.
Continue to monitor the availability of grant funds for major land purchase and
development projects. Continue to pursue alternate sources of additional funding
for land purchases throughout the District, including the newly annexed Coastside
Protection Area and open space management needs.
3. Co-Hosting of Park District Forum- Provide lead participation in the event, as
planned by Public Affairs Department.
4. Risk Management- Complete policy development as recommended by the
CAJPIA including Violence in the Workplace Policy, Hazard Communication
Policy and ADA Grievance Policy.
5. Resource Management- Continue the management of the project with ESA to
analyze the resource management programs review of other land management
agencies and use this information to assist the Board and District staff in revising
the District's resource management policies. Provide recommendations on
organizational structure and staffing for increased resource management efforts.
6. Elections—Work with Santa Clara, and San Mateo Counties on the election
process for Wards 1, 2, 5 and 6 for November 2006.
Administration/page 2
Other Projects and Activities
I State Budget- Continue to monitor state budget activities, post Proposition IA.
2. Ombudsperson- Facilitate communication and staff assistance as needed to
support the Ombudsperson program and renew the existing contract or recruit for
a new Ombudsperson as necessary.
3. District-wide Database Program- Fund and oversee the completion of the
integrated database program.
4. Records Management- Research various automated programs, via a consultant,
for more efficient records retention, including reduction and search capabilities of
hard copy files.
5. Administrative Office Expansion- Work with the Planning Department on
office space expansion plans.
6. Web Site- Participate as an active member of the web team and regularly post
Board meetings and minutes.
7. Continue to foster a management team approach for overall management of the
District's activities.
8. Provide financial management and accounting services, including investment of
temporarily idle funds and compliance with new Government Accounting
Standards. Assure compliance with Purchasing Policies through review of all
purchases and ongoing education of staff. Prepare materials for annual audit.
9. Perform administrative and legal obligations as required by State law.
10. Oversee coordination of equipment/infrastructure needs at the main office.
11. Action Plan development and coordination of the program evaluation process.
12. Prepare, monitor, and revise annual budget, as necessary. Coordinate
Administration and Budget Committee meetings.
13. Coordinate preparation and distribution of all materials for the Board's regular and
special meetings.
14. Involve Board of Directors in the planning of annual special Board meeting(s) to
be held as part of Board's Good Neighbor Policy; including coastal meetings.
15. Provide training and other proactive risk prevention processes in conjunction with
the CAJPIA.
Administration/page 3
16, Continue upgrades of the District's network computer system as needed to
increase efficiency and reliability; provide day-to-day technical support to both
field offices; and continue to assess system, develop resources and manage
technological change and improvements. Provide ongoing computer training to
staff at all three offices.
17. Work with other departments to implement and fully utilize database elements
that contain information that is shared by multiple departments per consultant
recommendations.
18. Maintain Board and staff policy and procedure manuals.
19. Continue to use recycled products, whenever feasible, in accordance with the
purchasing policy.
20. Continue uploads of all Administrative Department documents, such as Board
Meetings, Agendas, Minutes and Reports to the Web Site.
21. Continue records management activities (permanent storage, record retention
and/or destruction) as required by law and designated by the District's Record's
Management Plan. Maintain the records management database.
22. Update the procedure manual for all administrative processes related to the
District Clerk responsibilities.
23. Coordinate and perform all activities required for operational and maintenance of
the Guadalupe Land Corporation.
Administration/page 4
2006-2007
Human Resources Program
Objective
To provide coordination and direction for human resources activities so as to enhance the
overall quality and effectiveness of the District's work environment for all employees of
the District.
Key Projects
1. Workplace Enhancement Plan—Continue to coordinate, monitor, and support
the Workplace Enhancement Plan activities. The Plan consists of methods for
improving communication among all employees and management staff,
increasing employee input; enhancing management, supervisory, leadership, and
communication skills; and establishing a greater emphasis on people management
versus task management.
2. Performance Standards—Assist all departments with timely and equitable
evaluations. Complete meetings with staff and implement new performance
evaluation forms, including training of all supervisors.
3. Labor Relations — Implement any new contract provisions.
4. Repetitive Motion Injury Control Program — Per CAJPIA recommendations
write and implement this program.
5. Job Analysis — Conduct and add job analysis to all field class specifications in
accordance with CAJPIA recommendation.
Other Projects and Activities
1. Plan and conduct recruitment processes for all position vacancies in order to fill
vacant positions as soon as possible. Ensure consistency in hiring procedures.
Provide a comprehensive new employee orientation for all new employees.
2. Administer compensation and benefit programs for all employees.
3. Provide human resources support and employee or labor relations services to all
departments. Maintain positive and productive working relationships with
represented and non-represented employees.
4. Assess training needs, identify training resources and schedule in-house training
programs as needed to develop and improve leadership, management, supervisory,
communications skills and risk management skills.
Administration/page 5
5. Coordinate, plan, and organize the annual staff recognition event on behalf of the
Board. Oversee the staff activities ("Fun") committee. Coordinate and plan other
staff events as needed.
6. Promote and oversee the District's safety program including facilitating a Safety Fair.
7. Continue expanded utilization of the new HRIS database system with applicable
payroll functions to eliminate duplicate processes.
8. Conduct Meet and Confer(s), as necessary, on Personnel Rules and various
Administrative Policies.
9. Write or revise Administrative Policies and Procedures as needed, including
employee input as part of the process.
10. Continue to provide leadership in the Toastmaster's employee development program.
Administration/page 6
2006-2007
Legal Services Program
Objective
To provide timely legal services to the Board and to all District Departments; to advise
and assist the Board and staff in developing and implementing District policies,
regulations, and ordinances, and in accomplishing District projects in accordance with
law.
Ke_y Projects
1. Real Property—Provide legal advice concerning District real property matters,
including real property purchases, disposition, management, title and encroachment
issues, easement issues, leases, licenses, and permits to enter District land.
Anticipated major projects include:
• Litigation —Continue and complete litigation to resolve-Property rights issues at
Fremont Older Open Space Preserve, Saratoga Country Club v. MROSD; and at
Coal Creek Open Space Preserve, Fogarty v. MROSD.
• Encroachment and Property Rights Claims—Assist Real Property Department
at Bear Creek Redwoods Montebello, Lon Rid
in resolving encroachments g e g
Space Preserves; assist in resolution
Azul and Rancho San Antonio Open S
Sierra p p
of access easement claims at Coal Creek, Bear Creek and Sierra Azul Open Space
I
Preserves; assist in preparation of new lease or request for proposals for Picchetti
Winery. Continue working with the Real Property and Operations Departments
identifying and resolving property rights issues on District land.
• Land Purchase—Assist Real Property Department in connection with District
ongoing operation and management of Guadalupe Land Company property as a
corporate asset and investigate options for dissolving the corporation(Sierra Azul
Open Space Preserve); assist in transactional documents to accomplish easement
exchanges (Monte Bello, Bear Creek, Fremont Older and Rancho San Antonio
Open Space Preserves).
• Other Projects—
Continue working with Real Property and Planning Departments to pursue
global solutions to streamline the acquisition, and planning and Rermittini
processes, including a Memorandum of Agreement with Santa Clara
County to identify acquisitions that are exempt from the requirements of
the Subdivision Map Act, and Memorandum of Agreement with San
Mateo and Santa Clara Counties clarifying the consistency of acquisitions
with County planning requirements.
I
i
Administration/page 7
i
• Work with Real Property to assess legal options for District operations
within lands subject to Williamson Act contracts.
• Work with Real Property on drafting grazing and agricultural leases (La
Honda Creek and Skyline Ridge Open Space Preserves).
2. Risk Management—Provide advice and monitor current claims and litigation
against the District; represent the District's interests in insurance and CJPIA coverage
matters; provide oversight of matters handled by outside counsel; investigate and
maximize insurance coverage for claims filed against the District; obtain appropriate
pollution liability insurance coverage for property purchase where applicable.
3. Human Resources—Assist in carrying out labor relations functions; provide legal
advice on personnel matters. Anticipated major projects: Continue to advise on
update of District's Personnel Policies and Procedures Manual; continue to assist in
implementing the legal aspects of the Workplace Enhancement Plan; assist in labor
negotiations in Fiscal Year 2006-2007 as needed.
4. Coastal Protection Program—Anticipated major projects: Continue to provide
advice concerning legal requirements applicable to implementing the Coastal
Protection Program and LAFCo's Conditions of Approval; draft and review
necessary Program documents, including coastal planning policies and Good
Neighbor Policy; and assist in litigation challenging LAFCo's approval of the
Program, Citizens for Responsible Open Space v. MROSD, in the event of post-trial
proceedings.
5. Operations —Continue to assist in the development of Cooperation Agreements for
provision of law enforcement and emergency services with sister agencies; work with
Operations in resolving jurisdiction issues to assist in developing such agreements.
Work with Operations to clarify the issue of peace officer jurisdiction outside of
District lands, including seeking an opinion from the Attorney General or via the
legislative process, if needed. Provide legal support to Resource Management
Program, including obtaining permits to enter adjacent lands to conduct necessary
resource management projects.
6. Planning—Advise on the Navy remediation project at Site 25 (Stevens Creek Nature
Study Area); provide advice concerning resolution of mercury NRDA, TMDL and
remediation issues at the Rancho de Guadalupe property (Sierra Azul Open Space
Preserve) and implementing a predator control program at Ravenswood Open Space
Preserve.
Other Projects and Activities
I Provide legal research concerning historic parcels and chains of title to assist in
resolving real property issues and in support of Planning and Real Property
projects.
Administration/page 8
2. Provide advice concerning legal requirements applicable to the District such as
the Brown Act, conflict of interest laws, election law, and the California
Environmental Quality Act.
3. Assist Departments in bidding processes and contract administration for public
works and professional services contracts.
4. Prepare and review District legal documents such as contracts, easements, leases,
permits, regulations, and ordinances.
5. Represent the District's legal interests in matters involving other government
agencies.
6. Advise the District on court rulings and legislation affecting the District and assist in
drafting and pursuing legislation proposed by the District.
Administration/page 9
Regional Open Space
i
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-06-39
Meeting 06-10
March 22, 2006
AGENDA ITEM 3a
AGENDA ITEM
Approval of Fiscal Year 2006-2007 Budget Recommendations
ADMINISTRATION AND BUDGET COMMITTEE RECOMMENDATION
Approve the proposed fiscal year 2006-2007 budget as presented in Agenda Item 3 (Report R-06-40),
and adopt the Administration and Budget Committee recommendations contained in this report.
DISCUSSION
The charge of the Administration and Budget Committee (the "Committee") is to review the
proposed budget to determine whether it reflects a realistic view of projected income with respect to
the financial resources needed to carry out the planned work program (Department Action Plans) for
the coming fiscal year.
The Committee met five times with the General Manager, various department managers and staff.
After review of the Duties and Responsibilities of the Committee, the Committee made no
recommendations for changes and began review of the proposed budget by departments. The review
included consideration of the previous years budgets, expenditures, and projections and the proposed
Action Plan for 2006-2007. The Committee reviewed the requested changes to the Action Plan made
by the Board and approved those changes. The Committee made a few additional, but minor,
changes to Action Plan language that will be noted in strike-out version for the full Board to review
before final approval. The Committee also reviewed the Capital Improvement Plan, the Five Year
Staff Facilities Project
ions, Operation
Department's Five Year Equipment Schedule, outline of
the Resource Management expenses from the Operations and Planning departments.
The Committee reviewed the definition of the Budget Growth Guideline for District Operating
Expenses and Capital Improvements and proposes revisions to the Budget Growth Guideline for
Operating Expenses to exclude costs associated with land purchase from the Operating Guideline
See Exhibit A). The Committee also reviewed the proposed Operating Budget of 10 767 418, a
° -2006 Operating Budget. The Operating Growth Guidelines and
1 rase from.the 2005 14.3 o increase
p g g p g
Budget are discussed in more detail below.
During the course of the Committee's meetings, the General Manager was directed to assist the
i in the resource
-2007: 1 defining Committee in evaluating the following m fiscal year 2006 ( ) g
management program for budgetary purposes; (2) integrating the Coastside Protection Program
budget into the Operating Budget while tracking expenses specific to the Coastside; and (3) revising
the Operating Growth Guideline in light of significant increase in the number of staff positions,
increased investment in resource management, and integration of the Coastside Protection Program
into the Operating Budget. The Committee will reconvene in late summer to discuss these issues.
I
R-06-39 Page 2
Capital Improvement Budge
The Committee reviewed and is satisfied with this year's proposed Capital Improvement Program
budget, which includes $410,300 for Planning Projects, $958,500 for Public Access Improvements,
and $25,000 for Unanticipated Capital Improvements. The Committee also reviewed the Budget
Guideline for the Capital Improvement Program and adjusted the guideline to reflect increased
expenditures for current and future master planning processes. Specifically, the Committee is
recommending changing the guideline for Public Access Improvements from an average of$500,000
over five years to an average of$700,000 over five years (See Exhibit A).
Staff Facilities Growth Guideline
The Staff Facilities proposed budget is $95,000 and includes funds for the following: (1) repair and
relocation of the HVAC at the Skyline Field Office; and (2) architectural services at the District
Administrative Office to plan for future use of the tenant space by District staff and evaluate the cost
and benefit of installing solar electric panels on the roof. The proposed Staff Facilities budget is well
below the Staff Facilities budget guideline.
Operating Budget Growth Guidelines
The District's operating growth guideline currently provides for an average growth of 7% in
operating expenses annually. Operating expenses include salaries and benefits, services and supplies,
and fixed assets associated with the administration of the District's five departments. Expenditures
for land acquisition, debt service, property management, special projects such as the District book,
the Coastside Protection Program, and capital improvements(including Planning Projects) are
considered outside the operating expenses definition.
District Staff recommend a 14.3% growth in the Operating Budget for fiscal year 2006-2007. As
stated above, the proposed Operating Budget excludes costs associated with land purchases such as
appraisals, site engineering fees, and title insurance. The Committee recommends your approval of
the revised Budget Growth Guidelines to reflect this change in Exhibit A.
This Operating Budget reflects significant growth in salaries and benefits for new positions, increased
service and supply costs associated with a heightened focus on resource management program
activities (specifically slender false brome and Sudden Oak Death Syndrome), and purchases for
fixed assets in Operations. Adding positions and purchase of fixed assets were put on hold in prior
years due to concerns regarding reductions in tax revenue. In addition, this Operating Budget does
not include funding for any salary increases because negotiations with District employees are not
complete; therefore, any salary increases will come before the Board at a later date. While the
Operating Budget is a significant increase from the Operating Budget in 2005-2006, this Operating
Budget falls within the average 7% growth guideline and the Committee believes these expenditures
are justified in meeting the planned work activities.
Controller's Report
Controller Mike Foster met with the Committee and presented a financial review of the following: (1)
the fiscal year 2005-2006 projected expenses; (2) the 2004 to 2006 tax revenues; (3)the 2005-2006
tax revenue vs. budget; (4) the 2006-2007 total revenue estimates, as well as all other estimated
income; and (5) cash flow projections over the next ten years. The Controller noted that there could
be significant present value savings (approximately $1.7 million)realized through refinancing some
of the existing notes. The Committee also discussed opportunities to finance additional debt in order
R-06-39 Page 3
to fund upcoming land purchases; however, the Committee is not recommending additional debt at
this time.
Total Budget Highlights
The proposed budget for fiscal year 2006-2007 totals $51,330,320 including $10,767,418 for
Operating Expenses, $1,488,800 for capital projects, $157,772 for property management,
$20,000,000 for new land purchases, $11,250,000 for prior land commitments that are under contract
but have not yet closed escrow (POST-Forde and Driscoll Ranch), $7,162,230 for debt service, and
$189,300 for the Coastside Protection Program. The budget funds the three new Ranger positions
and new Resource Specialist I position for a full year and increases the General Counsel position
from 80% to 100% time.
State Reduction in District Property Tax Revenues
With the passage of Proposition I A by the voters in November 2004,the District received a$3.4
million reduction in property tax revenue as part of the $350 million contribution from California
Special Districts. The State took $2.8 million from the 2004-2005 and 2005-2006 property tax
revenues, and will take the final $580,000 in fiscal year 2006-2007. No additional reduction in next
year's property tax revenue is anticipated.
RECOMMENDATIONS
The Administration and Budget Committee recommends that the Board:
1. Approve the proposed fiscal year 2006-2007 budget.
2. Approve the General Counsel position at full-time.
3. Adopt the proposed revisions to the Growth Guidelines for District Operating Expenses
(Exhibit A).
4. Direct this Committee to review the Operating Growth Guideline in advance of the next
fiscal year to address: (a) integration of the Coastside Protection Program budget into the
Operating Budget while also being able to track Coastside expenses separately from the
rest of the District budget, (b) consideration of increasing the resource management
budget in light of Board direction; and (c) defining further which costs associated with
land purchases fall within or outside the Operating Budget.
5. Direct this Committee to define what constitutes the District's Resource Management
Program for budgetary purposes and return to the Board for consideration.
6. Direct this Committee to review the fiscal year 2005-2006 actual versus projected
expenditures after completion of the audit. Midway through the fiscal year, review the
fiscal year 2006-2007 budget and expenditure status, and meet with the Controller for a
review of the District's financial status.
Prepared by:
Administration and Budget Committee (Directors Nitz, Siemens, and Davey)
Michelle Jesperson, Management Analyst
Contact person:
Ken Nitz, Chair-Administration and Budget Committee
Attachments:
Exhibit A—Revised Budget Growth Guidelines for District Operating Expenses and Capital Improvements
Exhibit A
Budget Growth Guidelines for District Operating Expenses and Capital Improvements
Adopted 3/24/99
Amended 3/27/02
Amended 3/24/04
Amended 03/22/06
This document defines guidelines for"operating expenses" (routine expenses associated with the
day-to-day operation of the District), and "capital improvements" (capital expenses relating to
public access facilities, field operation facilities and administrative facilities).
BUDGET GROWTH GUIDELINE FOR OPERATING EXPENSES
Operating expenses include salaries and benefits, services and supplies, and fixed assets
associated with the administration of the District's five programs. Expenditures for land
acquisition including appraisals, title insurance, legal costs, site engineering, and other various
land acquisition site expenses, property management, special projects, and capital improvements,
including master planning, are considered outside operating expenses.
• This guideline is intended to cover regular operating expenses for the District's five
major programs and includes periodic operating expenses such as large printing projects,
election expenses, minor repairs from natural disasters, normal staff increases, and
program and salary reviews.
• Operating expenses will be tracked and generally should not exceed seven percent growth
from one year to the next provided, however, the Administration and Budget Committee
recognizes that, since this is a guideline, overbudgeting and underbudgeting may occur
and an effort be made to balance growth from one year to the next.
• Operating expenses may on occasion, exceed seven percent in years when tax revenue
growth is anticipated to exceed five percent and the ratio between proposed operating
budget and projected tax revenues is below fifty percent.
• The budget growth guideline can be adjusted when it is significantly impacted by
changing conditions, such as a major shift in program goals. Ongoing expenses
associated with managing lands within the Coastal Protection Area, would be an example
where the baseline could be adjusted.
• Certain non-routine large-scale projects that have a cumulative expense of over$50,000
may be excluded from the guideline. These large-scale projects may or may not result in
major shifts to programs. Examples include preserve master planning, coastal annexation
study and recovery from a major natural disaster.
See attached graph, which shows a ten-year scenario based upon this guideline.
Exhibit A
CAPITAL IMPROVEMENTS GUIDELINE
Capital improvements include field staff and administrative facilities in addition to public access
facilities. A five year average should be applied to allow for flattening of substantial fluctuations
that ordinarily occur in the program.
I) Public access improvements include capital projects that enhance public access to
preserves such as roads, toilets,trails, parking, signs and historical preservation.
These projects usually include master planning, design and permits for construction
of new facilities and major repairs to existing facilities. Demolitions which provide
for public use of previously closed areas also fall into this category. Funding is
limited to an average of$500,000 $700,000 per year over a five year period. Grant
income and donations can be used to offset expenses that exceed the limit.
2) Field staff and administrative facilities improvements include major improvements to
field offices, shops and facilities and the District administrative office. The guideline
for improvements to staff facilities limits the ten-year average of the staff facilities
budget to 3.5%of the District's annual operating budget for that fiscal year.
3) It is the responsibility of the Administration and Budget Committee to review the
proposed Capital Improvement Budget and the Planning work program in order to be
satisfied that the public access aspects of the guidelines are aggressively pursued by
staff. However, it is recognized that fund balances between public and staff capital
improvements will vary year to year.
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Regional Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-06-40
Meeting 06-10
March 22, 2006
AGENDA ITEM 3b
AGENDA ITEM
Adoption of Budget for Fiscal Year 2006-2007
GENERAL MANAGER'S RECOMMENDATION
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Adopt the attached Resolution approving the budget for fiscal year 2006-2007.
DISCUSSION
The proposed fiscal year 2006-2007 budget was presented for initial review at your
March 8, 2006 meeting (see Report R-06-34). The budget is presented again for your
final consideration and approval (see Exhibit A).
The $51,330,320 budget breaks down as follows:
Land Purchases $31,564,000
Debt Service $7,162,230
Operating Expenses $10,767,418
Property Management $157,772
Public Access Improvements $1,393,800
Staff Facilities $95,000
Other Special Projects $800
Coastside Protection $189,300
Total $51,330,320
A summary of each Department's budget is included in Exhibit B, Fiscal Year 2006-2007
Budget Summary By Department.
As discussed in Report R-06-34, the initial budget did not include any annual salary
adjustment for District staff. The final budget presented here also does not contain any
annual salary adjustment for District staff or for Board appointed staff because
negotiations with the represented employees for a new Memorandum of Agreement are
not complete. As such, any proposal for salary adjustments will be brought before the
Board at a later date. The final budget does include increasing the General Counsel's
position to 100% time, up from 80%time in fiscal year 2005-2006.
R-06-40 Page 2
In addition, the final budget contains two changes since the initial budget presentation.
First, the Public Affairs budget now includes an additional $50,000 for the District to
conduct a public opinion poll on public attitudes towards the District and how the District
manages its lands. As a result of this change, the budget for the District's Operating
Expenses is $10,767,418, a 14.3 % increase from the 2005-2006 Operating Expenses
budget. Second,the budget for Prior Land Commitments increased $9,000,000 in the
Real Property department for a total budget of$11,250,000. This change is due to the
fact that the purchase of the former Driscoll Ranch property (budgeted for in fiscal year
2005-2006) is under contract but will not close escrow until after March 31, 2006. The
Prior Land Commitments account also includes $2,250,000 for the purchase of the former
Forde property, currently managed by the District under a lease and purchase agreement
with Peninsula Open Space Trust.
The Administration and Budget Committee ("Committee") held one final meeting on
March 14, 2006 to discuss the final proposed budget and the budget growth guidelines.
The Committee made no additional changes to the budget; however,the Committee
proposed revising the budget growth guideline for Public Access Facilities, changing the
five-year average from a maximum of$500,000 to $700,000 and added master planning
to the definition of what projects are included in Public Access Facilities. The revised j
language can be found in Exhibit A of the Administration and Budget Committee Report
R-06-39 for this meeting.
( ) g
Prepared by:
Michelle Jesperson, Management Analyst
Contact person:
Sally Thielfoldt, Assistant, General Manager
Attachments:
Exhibit A—Proposed Budget for Fiscal Year 2006-2007
Exhibit B—Fiscal Year 2006-2007 Budget Summary By Department
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�II
1
RESOLUTION NO. 06-
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
ADOPTING BUDGET FOR FISCAL YEAR 2006-2007
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The Board of Directors of the Midpeninsula Regional Open Space District does resolve
as follows:
Section One. The budget for the Midpeninsula Regional Open Space District for the
fiscal year 2006-2007 is adopted as set forth in Exhibit A attached hereto.
Section Two. Upon approval of the Board of Directors, an adjustment to the New Land
Purchases budget category shall be made to reflect any difference between actual revenue and
budgeted revenue as appropriate to fund District operations.
Section Three. Monies are hereby appropriated in accordance with said budget.
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EXHIBIT A
Midpeninsula Regional Open Space District
Proposed Budget for Fiscal Year 2006-2007
Proposed
Budget
I. Revenues
A. Tax Revenues 21,887,000
B. Grant Income 5,392,000
C. Interest Income 1,300,000
D. Property Management-Rental Income 825,000
E. Other Income 200,000
TOTAL REVENUES 29,604,000
Change in Reserves 21,726,320)
II. �
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III. Expenditures
A. Debt Service
1. Interest 3,902,875
2. Principal 3,259,355
Debt Service Subtotal 7,162,230
B. Salaries
1. Board Appointees 321,198
2. Board Appointee Meritorious Awards 0
3. General Manager Appointees 5,503,247
Salaries Subtotal 5,824,445
C. Benefits 2,041,946
D. Director's Fees 25,000
Salaries and Benefits Subtotal 7,891,391
E. Services and Supplies
I. Legal Services 124,500
2. Regular Outside Services 152,000
3. Contract Services 1,058,910
4. Election Expense 80,000
5. Library and Subscriptions 11,567
6. Management Agreements 50,000
7. Rents and Leases 123,043
8. Utilities 147,130
9. Postage 61,352
10. Printing and Duplicating 40,050
11. Insurance 99,971
12. Advertising 9,200
13. Maps and Aerials 14,150
14. Private Vehicle 13,800
15. District Vehicle 229,800
16. Business Meeting 14,550
17. Personnel Development 122,635
18, Maintenance/Repair of Equipment 27,000
19. Computer Expenses 65,290
20. Office Supplies/Small Equipment 32,050
21. Field Supplies/Small Equipment 172,700
22. Outside Maintenance Services 429,381
23. Permits, Fee, Property Taxes 16,700
24. Miscellaneous 650
25. Communications - Publications 111,575
26. Communications- Special Projects 15,100
27. Volunteer Program 30,095
Services and Supplies Subtotal 3,253,199
F. Fixed Assets
1. New & Prior Land Purchases 31,250,000
2. Real Property Support Costs-
Appraisals, Title, Legal, Engineering 314,000
3. Guadalupe Land Co. 0
4. Structures and Improvements 1,078,500
5. Field/Office Equipment 143,000
6. Vehicles 238,000
Fixed Assets Subtotal 33,023,500
TOTAL EXPENDITURES 51,330,320
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Exhibit B
Fiscal Year 2006-2007 Budget Summary By Department
2005-2006 2005-2006 2006-2007
Adopted Budget Projected Expenses Proposed Budget
Real Property
Salaries and Benefits 502,454 473,050 499,806
Services and Supplies 91,625 j 49,475 j 123,300
Fixed Assets 102,750 269,650 0'
Property Management 106,150, 118,557{ 157,772'
Land and Debt 26,961,814. 11,211,814 38,726,230
Special Projects 114,625 10,000`__ 0;
Total,All Expenses 27,879,418 12,132,546 39,507,108
Administration
Salaries and Benefits 1,240,195 1,287,158 1,355,927
Services and Supplies 349,005 356,070 t 467,703
Fixed Assets 0 0 0
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Total,All Expenses 1,589,200 1,643,228 1,823,630!
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Operations
Salaries and Benefits 4,005,977 4,081,292 4,505,427
Services and Supplies 1,111,422 13139,841 11449,687
Fixed Assets 125,5001 125,000 331,000
Total,All Expenses 5,242,8991 5,346,1331 6,286,114
Planning
Salaries and Benefits 896,336 868,652 898,633
Services and Supplies 56,910 48,190, 78,645
Fixed Assets 0 0 0
Coastside Protection 348,000 330,300, 189,300
Planning Projects 479,478 225,300 410,300
Public Facilities/FEMA 1,100,963 672,48W 983,500
Staff Facilities 20,000 0 95,000
Total,All Expenses 2,901,687f 2,144,922 2,655,378
Public Affairs
Salaries and Benefits 600,884 580,139: 631,598
Services and Supplies 337,802 311,880 425,692
Fixed Assets 0 0+ 0'
Special Projects 6,400 8,900 800
Total,All Expenses 945,086 900,919 1,058,090
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Totals,All Departments 38,558,290 22,167,748 51,330,320
Regional Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-06-35
Meeting 06-10
March 22, 2006
AGENDA ITEM 4
AGENDA ITEM
Authorization to Extend Contracts with Design Concepts for Graphic Design Services, Patsons Press for
Printing Services,and Post Haste Direct Mail Services'for Mailing Services for Fiscal Year 2006-2007
GENERAL MANAGER'S RECO NDATIO _-- _.
1. Authorize the General Manager to extend the contract for graphic design services with Design Concepts
for an amount not to exceed $53,305;
2. Authorize the General Manager to extend the contract for printing services with Patsons Press for an
amount not to exceed $122,090;
h contract for mailing services with Post Haste Direct Mail
3. Authorize the General Manager to extend the g g
Services for an amount not to exceed $46,410 for fiscal year 2006-2007.
DISCUSSION
At your March 23, 2005 meeting, you authorized the General Manager to enter into a contract with Design
Concepts of Mountain View for an amount not to exceed $42,000(see Report R-05-32),with Patsons Press of
Sunnyvale for an amount not to exceed $104,725 (see Report R-05-33), and with Post Haste Direct Mail
Services of Palo Alto for an amount not to exceed $35,000(see Report R-05-34) for fiscal year 2005-2006.
These initial contracts were approved after a competitive proposal process with the option to extend them to
fiscal years 2006-2007 and 2007-2008, subject to further Board approval. Staff has worked with these service
providers on various projects over the last year, and is completely satisfied with their services and the value
provided for the District cost. Each of these companies has delivered a high level of customer service and
response to urgent service needs in a timely manner.
Given the District's excellent experience with overall high quality and professional services provided by
Design Concepts, Patsons Press, and Post Haste Direct Mail Services, staff recommends the District extend
the contracts with Design Concepts, Patsons Press, and Post Haste Direct Mail Services for fiscal year 2006- j
2007 for an amount not to exceed $53,305, $122,090, and $46,410, respectively.
Prepared by:
Kristi Altieri, Public Affairs Specialist
Contact person:
RudyJur ensen Public Affairs Manager
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Regional Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-06-3 7
Meeting 06-10
March 22, 2006
AGENDA ITEM 5
AGENDA ITEM
Authorization to Purchase Five Vehicles at a Total Cost Not to $exceed $150,000
GENERAL MANAGER'S RECOMM'ENDATI@N J
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Authorize the General Manager to execute a purchase contract with the State Department
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of General Services for five vehicles at a total cost not to exceed $150,000.
DISCUSSION
The District's proposed five-year capital equipment schedule provides for two replacement and
two additional patrol vehicles, plus one new administrative vehicle in fiscal year 2006-2007.
Purchase orders for vehicles acquired through the State of California Department of General
Services (DGS) must be placed prior to the manufacturer's cut-off dates in spring of 2006. The
District's ability to purchase vehicles through DGS provides a significant cost saving and greatly
reduces the amount of staff time that would otherwise be required if the District conducted a
separate bid process.
The two replacement patrol vehicles will be for patrol vehicles that have reached or are
approaching the 80,000-mile mark, when District patrol vehicles are ordinarily retired from
patrol use. The retired patrol vehicles will be reassigned to maintenance crews. These
reassigned patrol vehicles will replace maintenance vehicles with an excess of 100,000 miles,
which will be sold at public auction. The two additional patrol vehicles are for ranger positions
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filled in fiscal year 2005-2006. The additional administrative vehicle will support the growth of
Administrative Office staff and their increased interaction with field staff.
Authorization to purchase these vehicles is contingent upon your adoption of the 2006-2007
fiscal year budget. The Administration and Budget Committee supports the purchase of five
vehicles and was included in the initial presentation of fiscal year 2006-2007 budget at your
March 8 meeting. Funding for this expenditure is included in the Operations fixed assets budget
category.
Prepared by:
David Topley, Support Services Supervisor
Contact person:
Same as above
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lRegional Open Space
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-06-44
Meeting 06-10
March 22, 2006
AGENDA ITEM 6
AGENDA ITEM
! Annual Claims List for Fiscal Year 2006-2007
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CONTROLLER'S RECOMMENDATION
Approve the annual claims list, including debt service payments for the 2006-2007 fiscal year.
DISCUSSION
In accordance with Section 1.53 of the District's Rules of Procedure, this list of annual claims for
the 2006-2007 fiscal year is submitted for Board approval. All items are in accordance with the
budget being presented for approval at your March 22 meeting. Staff will submit a revised
annual claims list during the 2006-2007 fiscal year to reflect necessary changes, if any.
The debt service claims list reflects payments required by current outstanding debt. Attachment
A lists the District's current debt service annual claims for 2006-2007, and Attachment B
provides a detailed list of debt service obligations.
ANNUAL CLAIMS
ITEM DESCRIPTION AMOUNT
Debt Service $7,162,230
Directors' Fees 25,000
Staff Salaries 5,824,445
Retirement Funds 1,025,984
Group Insurance Premiums 854,742
State-Mandated Insurance 161,220
Monthly Vehicle Expense (General Manager-$445/month) 5,340
Utilities - PG&E 67,100
Public Policy Advocates
13,500
Legislative Consultant ( y )
Dispatch Services (City of Mountain View) 50,000
Deer Hollow Farm Agreement (City of Mountain View) 50,000
Janitorial Services—3 offices 22,600
Landscaping Services (330 Distel Circle) 4,500
Antenna Site Rental - Pinnacle(Repeater Site) 3,700
Fuel - Valley Oil Company 85,000
Slaght Living Trust(Employee housing rental-Sierra Azul) 19,200
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R-06-44 Page 2
ANNUAL CLAIMS (cont'd.)
ITEM DESCRIPTION AMOUNT
Shell Oil $15,000
ProtectionOne Alarm Service for District Office 1,000
American Tower Corporation(Coyote Peak Repeater) 6,600
Lanier—Copier Leases 21,100
Avaya - Telephone Lease & Maintenance Agreement 4,740
Hasler Postage Machine Lease 2,700
Recording Services 8,200
Windy Hill —Patrol 3,600
Payroll Services (ADP) 19,000
Unemployment Insurance 25,000
Megapath TI and DSL Line 7,350
Skyline County Water District 3,500
Bank Fees 1,500
Total $15,493,85-1
Prepared by:
Bunny Congdon, Senior Accounting Specialist
Michael L. Foster, Controller
Contact person:
Michael L. Foster, Controller
ATTACHMENT"A"
ANNUAL CLAIMS
DEBT SERVICE
FISCAL YEAR 2006-2007
NOTEHOLDER-LAND PRINCIPAL INTEREST
Aine 14,798.42 3,326.40
Lazenby 7,320.18 1,398.27
Daloia 12,236.07 12,535.01
Hunt 0.00 82,500.00
McKannay/Seirner 0.00 10,250.00
Subtotal-Notes 34,354.67 110,009.68
BONDS PAYABLE
1996 Note 865,000.00 579,652.50
1996 JPFA Lease 450,000.00 337,782.50
1999 Rev.Bonds 865,000.00 523,968.76
1999 Rev.Bonds-2nd. Issue/Lease 880,000.00 455,868.76
1999 Rev.Bonds-2nd. Issue/Note 0.00 258,562.50
2004 Revenue Bonds 50,000.00 1,428,855.00
2005 Refunding 115,000.00 208,175.00
Subtotal-Notes 3,225,000.00 3,792,865.02
TOTALS--NOTEHOLDERS&BONDS 3,259,354.67 3,902,874.70
TOTAL DEBT 7,162,229.37
ATTACHMENT'B'
DEBT SERVICE 06/07
03/31/06
OPEN SPACE PRESERVE Payable to Close of Escrow Original Note Rate% Term Remaining Principal Final Paym.Due Payable 04/05 Principal Interest
Foothills
nine 01/18/89 192,000.00 7.0 20 years 47,519.74 12/18/08 18,124.82 14,798A2 3,326.40
Sierra AM Daloia 10/11/02 240,000.00 6.25 15 Years 205,089.45 10/10/17 24.771.08 12,236.07 12,535,01
Bear Creek Redwoods aunt 04/2003 1,500,000.00 5.50 10 years 1,500,000.00 04/01/03 82,500.00 0.00 82,500.00
Sierra And Lazenby 08/31/88 100,000.00 6.00 20 years 23,304.53 08/31/08 8,718.45 7,320.18 1,398.27
Sierra And xcxannay 12/14/01 250,000.00 4.10 10 years 250,000.00 01/10/12 10,250.00 0.00 10.250.00
2,090,000,00 1,978,393.98 126,239.53 19,556.25 106,683.28
SUBTOTAL--NOTEHOLDERS 2,282,000.00 2,025,913.72 144 364.35 34 354.67 110,009.68
Various Notes
"Includes A=ebons
1996 Note 07/96 18,166,481.00 6.09 20 years 13,691,481.30 09/01/2016 1,444,652.50 865,000.00 579,652,50
1996 sr8n Leas,07/96 11,743,720.00 6,09 30 years 13,692,697.25 09/01/2026 787,782.50 450,000.00 337,782.50
1999 Rev.Eonds 01/27/99 29,663,021.15 5.40 30 years 32,587.571,15 04/01/2031 1,388,968.76 865,000.00 523,968.76
199902 Notes 8/30/1999 7,544,408.80 5.25 20 years 7,544,408.80 04/01/2020 258,562.50 0.00 258,562.50
1999#2 Lease 8/30/1999 20,822,552.25 4.25 30 years 23,356,433.25 04/01/2032 1,335,868.76 880,000.00 455,868.76
2004 Notes 01/30/2004 31,900,009.95 2-5%30 years 32,052,536.95 04/01/2033 1,478,855.00 50,000.00 1,428,855.00
2005 Refunding 07/28/2005 4,630,000.00 4-5% 10 years 4,630,000.00 9/1/2015 323,175.00 115,000.00 208,175.00
SUBTOTAL-NOTES 124,470,193.15 127,555,128.70 7,017,865.02 3,225 000.00 3 792 865.02
TOTALS—NOTEHOLDERS S NOTES 126,752,193.15 129,581,042.42 7,162,229.37 3 259 354.67 3 902 874.70
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Regional Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-06-45
Meeting 06-10
March 22, 2006
AGENDA ITEM 7
AGENDA ITEM
Approval of District General Counsel to Assume Full Time Position and Approval of
Amendment to District General Counsel's Employment Agreement to Adjust the Position's
Current Annual Salary Consistent with Full Time Status
AD HOC BOARD APPOINTEE EVALUATION COMMITTEE RECOMMENDATIONS
I The Ad Hoc Board Appointee Evaluation Committee recommends that the position of
General Counsel be amended from a 4/5-time position to a full time position and that a
corresponding salary and benefit adjustment be made to the General Counsel's current
Employment Agreement effective April 1, 2006.
2. Adopt the attached resolution amending the District General Counsel's Employment
Agreement to reflect an adjusted full time annual salary of$ 146,201.12 and
corresponding full time benefits, contingent upon the prior approval of the Fiscal Year
2006-2007 Budget by the Board of Directors.
DISCUSSION
The Board conducted its annual evaluation of District General Counsel's performance and
compensation for the position at its July 27, 2005 Special meeting and adjusted the General
Counsel's compensation at its meeting of August 10, 2005. The District General Counsel's
current annual salary is $116, 960.00 based on a 4/5-time position.
Based on the assessment of the Ad Hoc Board Appointee Evaluation Committee, the Committee
has viewed this position as appropriate for full-time status for some time, due to the legal work
load of the District and the cost-effectiveness of having in-house counsel. The incumbent
General Counsel is now able to assume full-time status and the Committee recommends that this
adjustment to the position be made as part of the Fiscal Year 2006-2007 budget. This matter was
also discussed by the Administration and Budget Committee, and the salary adjustment has been
included in the proposed Fiscal Year 2006-2007 budget before the Board for approval at
tonight's meeting. No salary or benefit increase is included as part of this contract amendment
other than an adjustment from pro-rated salary and benefits to full time salary and benefits. Any
future salary or benefit increase would occur as a result of the Board's annual Board appointee
evaluation process.
Submitted by:
Ad Hoc Board Appointee Evaluation Committee (Directors Cyr, Siemens and Hanko)
Contact person:
Director Cyr
RESOLUTION NO. 06 -
A RESOLUTION OF
THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
APPROVING AN AMENDMENT
TO THE DISTRICT GENERAL COUNSEL'S
EMPLOYMENT AGREEMENT
WHEREAS, the Board of Directors of the Midpeninsula Regional Open Space District entered
into a District General Counsel Employment Agreement ("Agreement"), dated August 25, 2004, with
Susan M. Schectman, employing her as the District's General Counsel based upon a 4/5-time position
and adopted a First Amendment to the Agreement dated August 10, 2005; and
WHEREAS, the Board desires to adjust the General Counsel's position to a full time position
and to adjust her compensation and benefits accordingly, effective April 1, 2006;
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Midpeninsula
Regional Open Space District does hereby authorize the President of the Board of Directors or other
appropriate officer to execute the attached Second Amendment to the District General Counsel
Employment Agreement on behalf of the Midpeninsula Regional Open Space District to adjust the
General Counsel's salary to $146,201.12 per calendar year based upon a full time position and to adjust
benefits accordingly, effective April 1, 2006;
SECOND AMENDMENT TO
DISTRICT GENERAL COUNSEL EMPLOYMENT AGREEMENT
WHEREAS,the Board of Directors of the Midpeninsula Regional Open Space District entered
into that certain District General Counsel Employment Agreement("Agreement"), dated August 25, 2004,
with Susan M. Schectman,employing her as the District's General Counsel and adopted a First
Amendment to the Agreement dated August 10,2005; and
WHEREAS,the Board desires to adjust the General Counsel's current position from a 4/5-position
to a ftill time position and to adjust her annual compensation and benefits accordingly, adjusting her salary
to $146,201.12 per calendar year, effective April 1,2006.
NOW, THEREFORE,the parties agree that the Agreement shall hereby be further modified as
follows:
1. Section 4.A. is hereby amended to read as follows:
A. The Attorney's position shall be full time and her regular work hours shall be generally 40
hours of service per week including attendance at Board and Board Committee meetings.
2. Section 5. A. is hereby amended to read as follows:
A. As compensation for services to be performed hereunder,Attorney shall receive an annual
salary at the rate of$146, 201.12 per calendar year,effective April 1, 2006,
3. Section 5.C. is hereby amended to read as follows:
C. Attorney shall receive the benefits available to regular full time employees of the District
including those set out in the District's"Personnel Policies and Procedures Manual"on
the same terms available to those employees, except for medical insurance coverage of the
health plan selected by Attorney for which District will pay the full family premium.
4. Section 5.G. is hereby amended to read as follows:
G. Attorney shall earn leave as set forth in the District's"Personnel Policies and Procedures
Manual"and "Administrative Leave Program for Managers."
It is further agreed that in all other respects the Agreement is unmodified and shall continue in full
force and effect.
In witness thereof,the parties have executed the Amendment this 22nd day of March,2006.
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Jed Cyr, President Susan M. Schectman
Board of Directors District General Counsel
Date: Date:
ATTEST: Date:
Sally Thielfoldt, District Clerk
f �
Regional Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-06-42
Meeting 06-10
March 22, 2006
AGENDA ITEM 8
AGENDA ITEM
Approval to Join in an Amicus Brief in Support of the Santa Clara County Open Space Authority
in the Matter of Silicon ValleTaxpayers Association Inc. v. Santa Clara County Open Space
Authority
GENERAL COUNSEL'S RECOMMENDATION 40
Authorize the District to Join in an Amicus Brief in Support of the Santa Clara County Open
Space Authority in the Matter of Silicon Valley Taxpayers Association, Inc. v. Santa Clara
County Open Space Authority.
DISCUSSION
The District has received a request to join an amicus curiae brief supporting the Santa Clara
County Open Space Authority ("Authority") as the defendant in the litigation pending in the
California Supreme Court. General Counsel is recommending approval of this request as it is in
the best interest of the District's mission, and will be at no cost to the District.
The case is entitled Silicon Valley Taxpayers Association Inc. v. Santa Clara County Open
Space Authority. The case involves the Authority's establishment of a Landscape and Lighting
Act Assessment District ("Assessment") in 2001. The Assessment was established after the
passage of Proposition 218, which changed the law pertaining to special assessments.
Proposition 218 prohibits assessments for the general benefit of parcels, and requires that
assessments may be approved only for special benefits after approval by a majority of the owners
of assessed property.
In 2001, the Authority determined that it required a new source of revenue to preserve open
space in Santa Clara County. After an extensive study and an engineer's report were prepared,
the Authority determined that the Assessment would confer a special benefit on the parcels
within its jurisdiction. The Authority then conducted a mailed ballot procedure. In December
2001, the Authority determined that a majority of property owners had voted in favor of the
Assessment and it was established.
The Silicon Valley Taxpayers Association, Howard Jarvis Taxpayers Association and others
filed suit challenging the validity of the Assessment and the propriety of the mailed ballot
tabulation. The Santa Clara County Superior Court ruled in favor of the Authority and the
plaintiffs then filed an appeal.
a
R-06-42 Page 2
The principal issues raised on appeal were:
1. Is an assessment for the future acquisition and maintenance of unspecified open space land
constitutionally permissible under Proposition 218?
2. Does the acquisition and maintenance of open space confer the required special benefit on
the assessed parcels?
3. Were the ballots properly tabulated?
In 2004, the Court of Appeals ruled in favor of the Authority and held that Proposition 218 does
not prohibit an assessment to fund future, unspecified open space acquisitions. Further, the court
found that enhanced recreational opportunities and protection of views and resource values are
special benefits permitted by Proposition 218. The court rejected the plaintiffs' argument that
these benefits are general in nature and accrue to people, not property. The court found that,
although the community as a whole would benefit from the acquisition of open space throughout
the Authority's jurisdiction, this did not preclude an assessment for the special benefits that
would accrue to individual parcels within the Authority. The court also found that the ballots
had been properly tabulated.
There was a dissenting opinion filed by one judge on the three judge panel. Plaintiffs sought
review by the Supreme Court, which granted review in October 2005. The matter is currently
being briefed by the parties. Amicus briefs in support of the Authority are being filed by a
variety of environmental and governmental agencies. The specific parties joining in each brief
have not yet been determined. The District will join in the brief most appropriate to its status as
an open space agency.
This case is of great importance to all public agencies that face diminishing methods of raising
revenue. It is particularly important to park and open space agencies seeking means to preserve
natural resources throughout the state that an assessment district—subject to majority approval—
remain a viable tool to accomplish this goal.
For these reasons, the General Counsel recommends the District join in an amicus brief in
support of the Authority in this case.
Prepared by:
Sue Scheetman, General Counsel
Contact Person:
Same as above
I
Regional Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-06-41
Meeting 06-10
March 22, 2006
AGENDA ITEM 9
AGENDA ITEM
Cancellation of April 12, 2006 Regular Board Meeting
GENERAL MANAGER'S RECOMMENDATION
Cancel your April 12, 2006 Regular Meeting.
DISCUSSION
During the week of April 10, 2006 the General Counsel and two Board members will be out of
requiring Board ap
proval can be prese
nted at the second
town. An anticipated District projects re pp p
Y P P J q g
meeting on April 26, 2006 without any adverse effect on District business.
Prepared by:
L. Craig Britton, General Manager
Contact person:
Same as above
ill
Claims No 06-07
Meeting 06-10
Date 3/22/06
Revised
Midpeninsula Regional Open Space District
# Amount Name Description
4499 $425.00 Acme&Sons Sanitation Deposit-Sink&Restroom Rental For The Special Parks
District Forum
4500 $136.00 ADT Security Services Alarm Repair-FFO
4501 $1,604.75 All Premium Promotional Products Volunteer Trail Patrol Supplies
4502 $126.23 Allied Waste Services Garbage Service
4503 $25.00 Asbestest,Inc. Asbestos Testing-Mora Residence
4504 $50.03 AT&T Telephone Service-Long Distance
4505 $57.65 Beckman,Craig Reimbursement-Cell Phone
4506 $139.95 Bolls,Ken Reimbursement-Uniform Expense
4507 $1,700.00 *1 CA Dept.of Fish and Game 2006 Work Permit-ECOM Watershed Protection Program
4508 $225.96 California Water Service Company Water Service-FFO
4509 $126.86 Cascade Fire Equipment Company Field Supplies
4510 $1,084.09 CMK Automotive Inc. Vehicle Maintenance&Repairs
4511 $2,500.00 County Of Santa Clara Regional GIS Basemap
4512 $698.22 Cresco Equipment Rental Roller Rental-Rhus Ridge Parking Lot
4513 $32.86 CSK Auto Vehicle Supplies
4514 $2,258.56 Dawn Reis Ecological Studies Amphibian/Reptile Training
4515 $64.00 Dolan,Brendan Reimbursement-Commercial CDL Application Fee
4516 $158.00 Environmental Career Opportunities Recruitment Advertising-Resource Specialist
4517 $298.75 Ergo Vera Ergonomic Evaluations
4518 $64.95 Fitzsimons,Renee Reimbursement-Book For Docent Library
4519 $57.60 G&K Service Shop Towel Service
4520 $171.42 Galls Incorporated First Aid Supplies
4521 $149.71 Goodoo Press,Inc. Printing Services-Business Cards
4522 $898.48 Grainger,Inc. Field Supplies
4523 $187.77 Green Waste Recovery,Inc. Garbage Service-SFO
4524 $1,299.88 Home Depot Field Supplies&Equipment
4525 $14,154.61 Jakaby Engineering Design&Engineering Services/Topographic Surveys-
Pedestrian Bridges At ECDM
4526 $4.87 Keeble&Shuchat Photography Photo Processing
4527 $344.28 Lab Safety Supply Field Supplies
4528 $35.00 *2 LCC Peninsula Division Training-Board Members
4529 $35.00 *3 LCC Peninsula Division Training-Board Members
4530 $4,676.95 LFR Levine Fricke Petroleum Product Release Source Investigation-Pulgas
Ridge
4531 $225.39 Life Assist First Aid Supplies
4532 $513.25 Los Altos Garbage Company Recycling Service-FFO
4533 $1,699.08 Los Altos Garbage Company Debris Boxes-Tree Removal At Rhus Ridge Parking Lot
4534 $121.00 Manager's Edge Annual Subscription
4535 $471.13 McKowan,Paul Reimbursement-Volunteer Supplies
4536 $1,002.76 MegaPath Networks Internet Connection-T1 Line-AO
4537 $229.99 Moffett Supply Company Sanitation Supplies
4538 $357.21 Moore Medical Corp. Medical Supplies
4539 $601.47 Northern Energy,Inc. Propane-FFO
4540 $635.42 Orchard Supply Hardware Field Equipment&Supplies
4541 $1,312.95 Page&Turnbull Construction Drawings&Services-Picchetti Ranch
Winery Building Seismic Upgrade
4542 $54.60 Paterson,Loro Reimbursement-Uniform Expense
4543 $72.45 Precision Engravers,Inc. Name Tag Engraving
4544 $249.00 Protection One Quarterly Alarm Service-AO
4545 $32.10 Rancho Ace Hardware&Garden Shop Field Supplies
Page I of 3
Claims No 06-07
Meeting 06-10
Date 3/22/06
Revised
Midpeninsula Regional Open Space District
# Amount Name Description
4546 $44.25 Rayne Water Conditioning Water Conditioning Service
4547 $1,379.40 Richard Seever Pig Control Services
4548 $773.88 Roys Repair Service Vehicle Repairs&Service
4549 $197.08 Safety Kleen Solvent Tank Service-FFO
4550 $418.88 Salsbury Industries Mail Chest-FFO
4551 $336.04 San Jose Water Company Water Service-RSA
4552 $206.00 San Mateo County Environmental Petroleum Release Groundwater Protection Program
Health Oversight-Pulgas Ridge
4553 $10.00 San Mateo County Public Health Tick Testing
4554 $1,000.00 Sara Ornelas Wildlife Monitoring-RSA
4555 $1,296.81 SBC Telephone Service-AD&SFO/Fax Service-AD&SFO
4556 $113.09 SBC Internet Service-AD/Alarm Service-FFO
4557 $890.00 Sea Ranch Ltd. Pedestals For Alpine Pond Exhibit Panels
4558 $149.00 Skillpath Seminars Communication Development Conference-G.Ison
4559 $36.46 Sparks-Hart,Carrie Reimbursement-Uniform
4560 $250.00 Sterling Underground Construction Septic System Monitoring-RSA
4561 $456.55 Stevens Creek Quarry,Inc. Base Rock-Rhus Ridge Parking Lot
4562 $2,092.06 Summit Uniforms Uniform Expenses
4563 $914.69 Tadco Supply Janitorial Supplies-RSA&FFO
4564 $120.00 Team Management Briefings Annual Subscription
4565 $1,000.00 The Mountain Terrace Deposit-Luncheon For The Special Parks District Forum
4566 $542.96 The Workingman's Emporium Uniform Expenses
4567 $5,865.00 Timothy C.Best,CEG Consulting Services-ECDM Road Assessment
4568 $760.00 Timothy C.Best,CEG Review Storm Damage-Quam&Saratoga Gap
4569 $625.12 Tires on the Go Tires
4570 $214.34 Turf&Industrial Equipment Co. Vehicle Supplies
4571 $13.20 United Parcel Service Parcel Shipping
4572 $952.68 United Rentals Highway Technologies Barricades-RSA/Trail Signs
4573 $55.00 Valterria,Thomas Reimbursement-EMT Refresher Course
4574 $90.93 West Payment Center CA Court Rules Updates
4575 $102.69 West Payment Center Monthly Legal Subscription
4576 $179.00 Wickham,Elise Reimbursement-Undergrounding Phone Lines At
Purisima Residence
4577 $141.96 Williams,Mike Reimbursement-Mileage
4578 $100.01 Xpedite Systems,Inc. Fax Broadcast System Services
4579 R $500.84 ADT Security Services Alarm Service&Repair-FFO
4580 R $895.17 All Premium Volunteer Supplies
4581 R $37.00 Allen's Press Clipping Clipping Service
4582 R $48.00 American Red Cross Emergency Response Class
4583 R $1,016.73 Bauer's Limousine Service,Inc. Deposit-Minibus Rental For Special Park District's Forum
4584 R $99.24 Beckman,Craig Reimbursement-Uniform Expense
4585 R $138.67 Cabela's Promotions,Inc. Uniform Expense-Rainwear
4586 R $91.63 California Water Service Company Water Service-AO
4587 R $540.00 CARPOSA Annual Renewal Dues&Conference Registration
4588 R $148.35 CMK Automotive Inc. Vehicle Maintenance&Repair
4589 R $643.49 Correia,Anthony Reimbursement-California Parks Conference
4590 R $1,357.00 County Of Santa Clara-Department Of Hazardous Material Storage Permit
Environmental Health
4591 R $1,450.00 Dahn Design,LLC Interpretive Signs-Alpine Pond
4592 R $4,602.80 Dell Account Server-AD
4593 R $61.33 Federal Express Express Mailing
Page 2 of 3
Claims No 06-07
Meeting 06-10
Date 3/22/06
Revised
Midpeninsula Regional Open Space District
# Amount Name Description
4594 R $467.49 Indoff Incorporated Ergonomic Chair
4595 R $1,096.15 Lab Safety Supply Field Supplies
4596 R $260.00 Liebert Cassidy Whitmore Legal Services-Personnel
4597 R $119.08 Metro Mobile Communications Radio Repair&Maintenance
4598 R $21.60 Parry,Rick Reimbursement-Uniform Expense
4599 R $37.83 Reed,Steve Reimbursement-Uniform Expense
4600 R $3,000.00 Regional Parks Foundation Contribution For Joint Hosting Of The Special Park
Districts Forum
4601 R $198.60 Ron Stewart Panelist Reimbursement For The Resource Management
Workshop
4602 R $4,978.16 Royal Wholesale Electric Underground Electrical Materials-Purisima Creek
4603 R $104.00 Santa Clara County-Office Of The Fingerprinting
Sheriff
4604 R $17.21 SBC Faxiine-FFO
4605 R $6,734.63 Shute,Mihaly&Weinberger LLP Legal Services-Coastal Annexation Litigation
4606 R $520.60 Therese Glowacki Panelist Reimbursement For The Resource Management
Workshop
4607 R $62.30 Thieffoldt,Sally Reimbursement-Mileage
4608 R $614.74 Thomas,Jennifer Reimbursement-Academy Expenses
4609 R $150.00 Verisign Email Security Service
4610 R $311.80 Verizon Wireless Cell Phone Service
4611 R $1,559.32 Wildfire Fire Equipment
Total $94,581.07
.1 Urgent Check Issued 3/15/06
*2 Urgent Check Issued 3/13/06
*3 Urgent Check Issued 3/9/06
Page 3 of 3
Claims No 06-07
Meeting 06-10
Date 3/22106
Midpeninsula Regional Open Space District
# Amount Name Description
4499 $425.00 Acme&Sons Sanitation Deposit-Sink&Restroom Rental For The Special Parks
District Forum
4500 $136.00 ADT Security Services Alarm Repair-FFO
4501 $1,604.75 All Premium Promotional Products Volunteer Trail Patrol Supplies
4502 $126.23 Allied Waste Services Garbage Service
4503 $25.00 Asbestest,Inc. Asbestos Testing-Mora Residence
4504 $%03 AT&T Telephone Service-Long Distance
4505 $57.65 Beckman,Craig Reimbursement-Cell Phone
4506 $139.95 Bolle,Ken Reimbursement-Uniform Expense
4507 $1,700.00 "1 CA Dept.of Fish and Game 2006 Work Permit-ECDM Watershed Protection Program
4508 $225.96 California Water Service Company Water Service-FFO
4509 $126.86 Cascade Fire Equipment Company Field Supplies
4510 $1,084.09 CMK Automotive Inc. Vehicle Maintenance&Repairs
4511 $2,500.00 County Of Santa Clara Regional GIS Basemap
4512 $698.22 Cresco Equipment Rental Roller Rental-Rhus Ridge Parking Lot
4513 $32.86 CSK Auto Vehicle Supplies
4514 $2,258.56 Dawn Reis Ecological Studies Amphibian/Reptile Training
4515 $64.00 Dolan,Brendan Reimbursement-Commercial CDL Application Fee
4516 $158.00 Environmental Career Opportunities Recruitment Advertising-Resource Specialist
4517 $298.75 Ergo Vera Ergonomic Evaluations
4518 $64.95 Fitzsimons,Renee Reimbursement-Book For Docent Library
4519 $57.60 G&K Service Shop Towel Service
4520 $171.42 Galls Incorporated First Aid Supplies
4521 $149.71 Goodco Press,Inc. Printing Services-Business Cards
4522 $898A8 Grainger,Inc. Field Supplies
4523 $187.77 Green Waste Recovery,Inc. Garbage Service-SFO
4524 $1,299.88 Home Depot Field Supplies&Equipment
4525 $14,154.61 Jakaby Engineering Design&Engineering Services/Topographic Surveys-
Pedestrian Bridges At ECDM
4526 $4.87 Keeble&Shuchat Photography Photo Processing
4527 $344.28 Lab Safety Supply Field Supplies
4528 $35.00 *2 LCC Peninsula Division Training-Board Members
4529 $35.00 *3 LCC Peninsula Division Training-Board Members
4530 $4,676.95 LFR Levine Fricke Petroleum Product Release Source Investigation-Pulgas
Ridge
4531 $225.39 Life Assist First Aid Supplies
4532 $513.25 Los Altos Garbage Company Recycling Service-FFO
4533 $1,699.08 Los Altos Garbage Company Debris Boxes-Tree Removal At Rhus Ridge Parking Lot
4534 $121.00 Manager's Edge Annual Subscription
4535 $471.13 McKowan,Paul Reimbursement-Volunteer Supplies
4536 $1,002.76 MegaPath Networks Internet Connection-T1 Line-AO
4537 $229.99 Moffett Supply Company Sanitation Supplies
4538 $357.21 Moore Medical Corp. Medical Supplies
4539 $601.47 Northern Energy,Inc. Propane-FFO
4540 $635.42 Orchard Supply Hardware Field Equipment&Supplies
4541 $1,312.95 Page&Tumbull Construction Drawings&Services-Picchetti Ranch
Winery Building Seismic Upgrade
4542 $54.60 Paterson,Loro Reimbursement-Uniform Expense
4543 $72.45 Precision Engravers,Inc. Name Tag Engraving
4544 $249.00 Protection One Quarterly Alarm Service-AD
4545 $32.10 Rancho Ace Hardware&Garden Shop Field Supplies
Page 1 of 2
4 Claims No 06-07
Meeting 06-10
Date 3/22/06
Midpeninsula Regional Open Space District
# Amount Name Description
4546 $44.25 Rayne Water Conditioning Water Conditioning Service
4547 $1,379.40 Richard Seaver Pig Control Services
4548 $773.88 Roy's Repair Service Vehicle Repairs&Service
4549 $197.08 Safety Kleen Solvent Tank Service-FFO
4550 $418.88 Salsbury Industries Mail Chest-FFO
4551 $336.04 San Jose Water Company Water Service-RSA
4552 $206.00 San Mateo County Environmental Petroleum Release Groundwater Protection Program
Health Oversight-Pulgas Ridge
4553 $10.00 San Mateo County Public Health Tick Testing
4554 $1,000.00 Sara Omelas Wildlife Monitoring-RSA
4555 $1,296.81 SBC Telephone Service-AO&SFO/Fax Service-AD&SFO
4556 $113.09 SBC Internet Service-AO/Alarm Service-FFO
4557 $890.00 Sea Ranch Ltd. Pedestals For Alpine Pond Exhibit Panels
4558 $149.00 Skillpath Seminars Communication Development Conference-G. Ison
4559 $36.46 Sparks-Hart,Carrie Reimbursement-Uniform
4560 $250.00 Sterling Underground Construction Septic System Monitoring-RSA
4561 $456.55 Stevens Creek Quarry,Inc. Base Rock-Rhus Ridge Parking Lot
4562 $2,092.06 Summit Uniforms Uniform Expenses
4563 $914.69 Tadco Supply Janitorial Supplies-RSA&FFO
4564 $120.00 Team Management Briefings Annual Subscription
4565 $1,000.00 The Mountain Terrace Deposit-Luncheon For The Special Parks District Forum
4566 $542.96 The Workingman's Emporium Uniform Expenses
4567 $5,865.00 Timothy C.Best,CEG Consulting Services-ECDM Road Assessment
4568 $760.00 Timothy C.Best,CEG Review Storm Damage-Quarn&Saratoga Gap
4569 $625.12 Tires on the Go Tires
4570 $214.34 Turf&Industrial Equipment Co. Vehicle Supplies
4571 $13.20 United Parcel Service Parcel Shipping
4572 $952.68 United Rentals Highway Technologies Barricades-RSA/Trail Signs
4573 $55.00 Valterria,Thomas Reimbursement-EMT Refresher Course
4574 $90.93 West Payment Center CA Court Rules Updates
4575 $102.69 West Payment Center Monthly Legal Subscription
4576 $179.00 Wickham,Elise Reimbursement-Undergrounding Phone Lines At
Purisima Residence
4577 $141.96 Williams,Mike Reimbursement-Mileage
4578 $100.01 Xpedite Systems,Inc. Fax Broadcast System Services
Total $62,697.31
*1 Urgent Check Issued 3/15/06
*2 Urgent Check Issued 3/13/06
*3 Urgent Check Issued 3/9/06
Pap 2 of 2
Regional Open S, ice
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
TO: Board of Directors
FROM: L. Craig Britton, General Manager
DATE: March 17, 2006
RE: FYI's
g-pr
E EE
Regional Open S- -ice
A
March 8, 2006 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Mr. Terry Neudorf, Sr. Environmental Planner
Santa Clara Valley Water District
5750 Almaden Expressway
San Jose, CA 95 1 1 8-3686
RE: DRAFT INITIAL STUDY/MITIGATED NEGATIVE DECLARATION FOR THE
LEXINGTON RAW WATER PIPELINE REPLACEMENT PROJECT
Dear Mr. Neudorf-
On behalf of the Midpeninsula Regional Open Space District(District),please accept the following
comments regarding the Draft Initial Study(IS)and Mitigated Negative Declaration(MND)for the
Lexington Raw Water Pipeline Replacement Project.The District owns and manages approximately
50,060 acres of open space land on the San Francisco Peninsula in a series of 25 preserves stretching from
the San Francisco Watershed Lands to south of Los Gatos. Sierra AzuI Open Space Preserve,which is
the District's largest with over 17,000 acres, and St. Joseph's Hill Open Space Preserve are both located
near the Lexington Reservoir. The District is particularly concerned about any potential impacts that the
project may have on the use of Alma Bridge Road and on public recreational uses including access to
public trails and vistas from trails that surround Lexington Reservoir.
Mitigation Measure VEG 1 -Mitigation and Monitoring Plan
Please specify how many replacement trees will be planted and the planting location proposed on San
Jose Water Company land adjacent to the Los Gatos Creek Trail. Also,to ensure tree survival,the
mitigation measure should provide specific information on the assignment of responsibilities for the
planting and monitoring activities, a time-critical planting schedule,measurable criteria to determine the
level of successful tree survival, and follow-up activities to replace any dead trees that did not survive the
replanting. Moreover,the tree replacement should be coordinated with the Town of Los Gatos given that
the planting area is located adjacent to the popular and well-used Los Gatos Creek Trail and within the
Town limits. On-site signage explaining the tree replacement activities is also important to keep the
public informed of the work. Moreover, since the site is in close proximity to natural wilderness areas,
the District stresses the need to ensure that the trees planted are locally native and that both the newly
planted area and the denuded area be monitored and kept clear of any invasive and exotic plant species.
Section 15. Transportation/Traffic
Given the two lane travel on Alma Bridge Road and the high use of the roadway by recreational visitors
wishing to access trailheads and boating launch sites, the MND should address the temporary traffic
impacts resulting from construction employees and construction equipment to recreational visitors who
are driving into and out of the parking areas.
We appreciate the opportunity to comment on the IS and MND. Please do not hesitate to contact District
Planner Ana Ruiz at(650) 691-1200 if you have any questions regarding our comments.
Sincer ,
y
L. Craig Britton
General Manager
cc: MROSD Board of Directors
Town of Los Gatos,Attn:Planning
330 Distel Circle • Los Altos, CA 94022-1404 Phone: 650-691-1200
Fax: 650-691-0485 * E-mail: mrosd@openspace.org • Web site: www.openspace.org
Board of Directors: Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little, Nonette Hanko, Larry Hassett,Kenneth C. Nitz • General Manager:L.Craig Britton
MAR 8 2006
1402 Parkinson Ave.
Palo Alto, CA 94301
March 5, 2006
Last night (Saturday, March 4) 1 enjoyed a three hour owling excursion on Monte Bello
Ridge with Bob Power's PA adult ed class and two of your docents, Candice and Jack. The
enclosed check is a thank you to all of you at Midpeninsula Regional Open Space District
....for.those who maintain the trails, keep the TP in stock, etc., and especially the docents
who make it possible for us to enjoy the preserve at night.
Jack and Candice were excellent They gave us some information and instruction, letting
Bob do most of the teaching. One of them led the group, one provided sweep. They
walked up and back just enough to make me feel cared for and I knew they were available
for questions or concerns....
They made it possible for me to focus on the environment; the beauty of the night, the
sounds and smells. I did not have to be concerned about getting lost(either taking the
wrong trail or getting left behind!) and I knew that if I slipped orl they would be there to
help. Perfect docents in my book!
Friday I attended the memorial service for my good friend, Lois Hogle, and I woke u
Saturday thankful for all those who worked to preserve places like The Monte Bello Lge. I
woke up this morning thankful for people like all of you who continue to tend this land so that
we can all enjoy ft.
Thank you.
�1e"le ,
Mary Lorey
PS. I was disapponted that I heard only one owl, the Northern Pigmy Owl, but I guess I
can't hold the docents responsible for that!!
Regional Open Sj ce
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
March 9, 2006
William and Lesley Obermayer
22400 Skyline Blvd., #22
La Honda, CA 94020
Re: Portola Lookout (former Comas property)
Dear Mr. and Mrs. Obermayer:
Thank you for your letter of February 15, 2006 in which you set forth your understanding of the
road maintenance obligations associated with the District's ownership of the former Comas
property. This matter was referred back to our staff, who further investigated the District's
maintenance obligations. It was determined that we are indeed obligated to maintain the section
of Long Ridge Road through the former Comas property for the benefit of residents in both the
Diablo and Portola Heights neighborhoods. At the time we purchased this property from
Peninsula Open Space Trust, we were mistakenly under the impression that the maintenance
obligation extended only to the Diablo residents.
On November 16, 2005, the District's Real Property Committee held an on-site neighborhood
meeting in an effort to gather information about the former Comas property. At the meeting
there was a lengthy discussion about past and present land uses, including the patterns of
historical and current road use. The Board Committee members and staff were informed that the
majority of neighbors prefer to use Sorich Road to access properties lying to the north and west.
The maintenance obligation for Long Ridge Road within the Comas property was also discussed
and staff acknowledged that, if acquired, the District would be obligated to continue maintaining
the road to a standard equal to that which the previous property owners provided when the
easement was granted.
In regards to your request to have the District upgrade the section of Long Ridge Road through
the former Comas property to a paved standard, it is the Board's position that this level of
improvement goes beyond the scope of the maintenance obligation prescribed in the road
easement, and is incompatible with the surrounding rural and open space character of the area.
As you are aware, staff recently completed maintenance work on Long Ridge Road and will
continue to evaluate the condition of the road during the rainy season. Staff's closure of the road
in February was to help prevent neighbors from getting their vehicles stranded along the
roadway. When road conditions dried out sufficiently, staff completed its road maintenance
work. We have asked staff to keep the members of Portola Park Heights Property Owners
Association apprised of future road maintenance work on the former Comas property.
33o Distel Circle 650-691-12oo info@openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER:
Los Altos CA 94022-1404 650-69i-0485 fax www.openspace.org Deane Little,Nonette Honko,Larry Hassett,Kenneth C.Nitz L.Craig Britton
Mr. &Mrs. Obermayer
March 9,2006
Page 2
We hope this letter addresses your concerns. You are encouraged to contact David Sanguinetti,
Area Superintendent at the District's Skyline Field Office with any additional road maintenance
concerns or Mike Williams, Real Property Manager at the Administrative Office with any
questions regarding the road easement through the former Comas property.
Sincerely,
C Jed ed ��
President, Board of Directors
cc: MROSD Board of Directors
David Sanguinetti, Area Superintendent, Skyline Field Office
Mike Williams, Real Property Manager
Portola Park Heights Property Owners Association
PLEASE SAVE THE DATE!
You are invited to join us for a
Celebration with Senator Dianne Feinstein
honoring the Third Anniversary of the Salt Pond Acquisition
and Our Progress To Date.
It will be held next Monday March 20, 2005 at 10:15 am
at The Don Edwards San Francisco Bay National Wildlife Refuge
Environmental Education Center
At 1751 Grant Blvd., Alviso
Additional details to follow.
Regional Open ice
................
March 15, 2006 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Audrey C. Rust, President
Peninsula Open Space Trust
3000 Sand Hill Road, 1-155
Menlo Park, CA 94025
Dear Ms. Rust,
On behalf of the Midpeninsula Regional Open Space District, I am writing in support of the Peninsula
Open Space Trust's (POST) continued efforts to permanently protect the 4,262-acre Rancho Corral de
Tierra property in San Mateo County, California. I strongly encourage the Land and Water Conservation
Fund to grant POST the $15 million appropriations request necessary to preserve Rancho Corral de Tierra
as part of our National Park System in the Golden Gate National Recreation Area(GGNRA).
For more than 30 years, the District has been purchasing lands on the peninsula, and now on the San
Mateo Coast with its Coastside Protection Program,with the objective of creating a regional greenbelt
and protecting the natural environment. Located on the San Mateo Coast and adjacent to existing GGNRA
lands, Rancho Corral de Tierra presents an unparalleled opportunity for parkland expansion and
connection of regional trail corridors such as the Bay Area Ridge Trail and the California Coastal Trail. If
the property is successfully funded and purchased by the GGNRA, it would mean approximately 29,700
contiguous acres of open space, or more than 46 square miles would be safeguarded in the highly
urbanized region of the San Francisco Bay Area and Silicon Valley.
A continuous greenbelt is key to the survival of many species and natural habitats. Rancho Corral de
Tierra supports distinctive coastal scrub and chaparral habitat and contains the headwaters for four major
watersheds. These precious natural resources provide habitat and a vital source of water for a number of
threatened and endangered species, including the peregrine falcon, San Bruno elfin butterfly, San
Francisco garter snake, and California red-legged frog.
This is a significant and critical land conservation project and a unique opportunity for a dynamic three-
way partnership between state agencies, the federal government, and private entities. I urge your
favorable consideration of POST's $15 million appropriations request to protect the irreplaceable natural
resources and recreational opportunities of Rancho Corral de Tierra.
Sincere
-7z;"
L. Craig Britton
General Manager
LCB/ka
cc: MROSD Board of Directors
330 Distel Circle * Los Altos, CA 94022-1404 Phone: 650-691-1200
Fax: 650-691-0485 * E-mail: mrosd@openspace.org & web site: www.openspace.org
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett, Kenneth C.Nitz * General Manager:L.Craig Britton
Regional Open �, ice
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
i
TO: Board of Directors
FROM: Sally Thielfoldt, Acting General Manager ,
DATE: March 22, 2006
RE: FYI's
1
I
Regional Open F -ice
March 17, 2006 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Parks and Recreation Commission
San Mateo County Environmental Services Agency
County Office Building
455 County Center,0 Floor
Redwood City, CA 94063
Subject: Proposed Huddart and Wunderlich Parks Master Plan
Dear Honorable Commissioners:
On behalf of the Midpeninsula Regional Open Space District(District),I am writing to express support for the
proposed Huddart and Wunderlich Parks Master Plan. These Parks and the District's Open Space Preserves
comprise a large majority of the regional greenbelt that provides access to thousands of public recreational users
annually. The approval of this Master Plan,including the planning,design and construction of a"Valley to
Skyline" trail and parking and staging area south of Kings Mountain Road will further enhance recreational
opportunities for the public and make possible other future long-term access opportunities.
There is currently a shortage of regional public parking areas along State Highway 35 (Skyline Boulevard). Across
the highway from Huddart Park,the District's Purisima Creek Open Space Preserve parking lot only accommodates
five vehicles. However,the area of Huddart Park where the Bay Area Ridge Trail and California Riding and
Hiking Trail crosses Kings Mountain Road can easily accommodate thirty or more vehicles, and was identified in
the original 1982 Huddart Park Master Plan. Unfortunately, limited resources have prevented County Parks from
constructing this facility. The County now has an opportunity to work with the District to develop a cooperative
agreement that will make this facility a reality. In addition,the development of this parking area and subsequent
transfer of land to the District will allow us to begin the master planning process for the 626-acre Teague Hill Open
Space Preserve. Once developed,Teague Hill will provide additional public access,including trail connections
from Wunderlich Park to Huddart Park as well as other regional trails.
Construction of a"Valley to Skyline" trail along Squeeler Gulch may provide a safe and much needed route for
mountain bicyclists wishing to reach the ridge from the Town of Woodside. Once on the ridge,these cyclists can
access other popular riding destinations, including El Corte de Madera creek and Purisima Creek Open Space
Preserves. Although there are concerns regarding the safety of hikers and equestrians along the Bay Area Ridge
Trail if bicycles are permitted,the District concurs with County Parks that proper trail design, signage,and
educating the public about multi-use etiquette will mitigate these concerns.
Your recommendation that the Board of Supervisors approve the Draft Huddart and Wunderlich Parks Master Plan
will bring us one step closer to realizing future opportunities for additional public access throughout this regional
greenbelt. Thank you for your consideration and please feel free to contact me should you have any questions or
comments.
Si cerely,
L.
L Cma ritto Ig Britto
General Manager
LCB:mdv
cc: MROSD Board of Directors
330 Distel Circle • Los Altos, CA 94022-1404 Phone: 650-691-1200
Fax: 650-691-0485 9 E-mail: mrosd@openspace.org * web site:www.openspace.org
Board of Directors: Pete Siemens,Mary C. Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett, Kenneth C.Nitz - General Manager:L.Craig Britton
,NTEROFFICE MEMORANDUM
March 15, 2006
TO: L. Craig Britton, General Manager
FROM: G. Baillie, Management Analyst
SUBJECT: MONTHLY FIELD ACTIVITY SUMMARY
Month February Year 2006
DISTRICT VIOLATIONS CITES TOTALS OTHER CRIMES TOTALS
Bicycles Auto burglary 3
Closed area 6 13 False information to Peace Officer I
Speed 4 7 Assault I
Helmet 6 14 Hit &Run I
Night-riding 2 2 Suspended license I
Dogs Drug paraphrenalia I
Prohibited area 4 7 Marijuana growing site I
Off-leash 11 17 Failure to yield I
Off-road vehicles I I
Closed area 2 4 ACCIDENTSANCIDENTS
After hours 7 9 Bicycle accident 0
Fishing 0 0 Equestrian accident 0
Vandalism 0 2 Hiking/running accident 0
Parking 27 30 Other first aid I
Parking after hours 13 15 Search&Rescue I
Dumping 0 0 Vehicle accident I
Camping 0 1 LZ air evacuation 0
Campfires 0 1 Fire I
Weapons
Actual contact(pelleigun) 0 1 ENFORCEMENT
Report only 0 0 Parking citations 40
Vehicle closed area 0 0 Other citations 51
Group w/out permit 0 1 Written warnings 43
Smoking 3 3 Arrests 2
Poss marijuana< I oz 0 1 Police assistance 5
Cattle grazing 0 1
Reckless driving 4 4 MUTUAL AID
Climbing tools 0 3 Accident 4
Reckless activity 0 3 Fire (vehicle) 0
Defacement I I Law enforcement 2
Illegal trail contstruction 0 1 Medical aid 0
SUMMARY OF SIGNIFICANT INCIDENTS BY DATE
Date
I At approximately 12:45 a.m. a car drove off Alpine Road into Skyline Ridge and rolled over
about four times, approximately 75 yards down a hill into the preserve. The driver had fallen
asleep. She self-extricated without major injuries and called her husband to be picked up.
District staff discovered the vehicle the following day and interviewed the driver. CHP responded
to the incident.
Two rangers on patrol on Mt. Umunhum Road in Sierra Azul observed a car blocking a district
gate at Bald Mountain. The vehicle was cited and the rangers searched the area looking for the
subjects, because the preserve was closed. A man and girl were found.
A precautionary search of the male revealed a pellet handgun,which was secured. The girl
repeatedly gave false information and stated she was 17 years old. Dispatch called the girl's
mother, who said her daughter was 14 years old and that the mother did not know the man. Due
to the length of time it was taking to identify the girl and the circumstances, Santa Clara County
Sheriff's deputies were called. When they arrived, they arrested both people. The man was
arrested for contributing to the delinquency of a minor, with additional charges of"after hours use
prohibited"and"firearms in a preserve." The girl was arrested for a probation violation.
4 Drug paraphernalia was discovered at Thornewood. Eight syringes and numerous narcotic
(heroin) drug bindles were discovered among dumped household garbage. The syringes (sharps)
were taken to Camino Care for safe disposal.
5 A Santa Clara County park ranger notified a District ranger of suspicious ATV tracks leaving
Sierra Azul at Hicks and Alamitos roads. The ranger evaluated the tracks and determined they
belonged to a mini-excavator type of equipment. Rangers followed the tracks and found a tent.
They then left to call Santa Clara County Sheriffs. Rangers went to meet the deputies, while the
County Park ranger stayed behind. When everyone returned, the County ranger reported that he
had seen a white male hike up the trail. Many deputies arrived and searched the area,but no
suspect was found. There was a tarp, some cargo netting, and some mesh at the site. A search of
a lower area revealed a five-gallon bucket containing an unknown liquid. A hazardous materials
response team removed the bucket. They believe the liquid to be hydraulic fluid.
5 An illegal mountain bike trail was located at El Corte de Madera. The trail originates from private
property on Bear Gulch Road and had been previously closed.
6 A full size, newer Pepsi machine was dumped off Mt. Umunhum Road near the Bald Mountain
gate. It had no money, but was about V2fall of sodas, water and juice products. A Santa Clara
County Sheriff's deputy was requested, since it appeared that the machine was stolen. The deputy
took a report and made arrangements for Pepsi Co. to remove the machine.
7 A woman driving a vehicle fled from an earlier accident on the highway. Police pursuit ended
with the woman leaving the car in the Ravenswood parking lot and fleeing on foot into the former
boat works area, now owned by POST. The vehicle caught fire, police believe from the earlier
accident. It was extinguished by Menlo Park Fire. Police checked the former boat works property
for the suspect,but were unable to locate her and no canine units were available. CHP towed the
vehicle.
7 At Thornewood three people were contacted while installing a rope swing in the Dennis Martin
Creek area. The three were issued written warnings and the rope was removed.
7 Two wallets containing cash and credit cards and a pair of binoculars were stolen from an auto at
Purisima.
8 Two drivers were cited for reckless driving in Skyline Ridge parking lot. They were speeding and
fish tailing in the gravel. One driver had an accident when he drove his car into the parking
barricades, making his car inoperable. This driver had no insurance and his license was
suspended. CHP responded to the incident. The individuals had been cited at the same location
almost exactly a year ago for the same violation.
11 A ranger took a report from a dog owner involved in a physical altercation between visitors at St.
Joseph's Hill. The woman stated that she was hiking up the Flume Trail with two off leash dogs.
A male and female jogger came down the trail. Her small dog (approximately 8" at the shoulder)
ran up to and barked at the male jogger. He told her to leash the dog or he would call the rangers.
She swore at him, then tried to leash the dog. The dog ran up to the jogger again. The jogger then
kicked the dog, after which, the woman said she hit him with the leashes she had in her hand. The
jogger then pushed her off the trail. She climbed back onto the trail and ran after him and hit him
again with the leashes. He again pushed her off the trail. She got back up and chased him again.
The joggers ran away, and the dog owner gave up chasing them. Los Gatos PD was unable to
locate the joggers.
13 A purse containing credit cards was stolen at Windy Hill from a car parked at the roadside parking
area on Skyline Blvd.
15 A reckless driving citation was issued to a person spinning donuts on the gravel surface of the
equestrian parking lot at Skyline Ridge.
16 A possible marijuana growing area or theft of water was reported for Monte Bello. Santa Clara
County Sheriff's deputies investigated the possibility of a marijuana growing area. They located
the reported spring and pipe in the Adobe Creek drainage and followed it for some distance. Due
to time constraints and the difficulty of the terrain they were unable to locate the end point.
District staff will be conducting further investigations focusing on water theft.
20 A vehicle accident occurred on Loma Prieta Way,just inside a District gate signed "Authorized
and Resident Vehicles Only" and "Area Closed." Three people had gone up to see the snow and
hike in the area. As they were leaving, the driver was going too fast for the conditions and lost
control. He drove off the roadway and ended up approximately 15 feet below the road. There
were no injuries. CHP arrived and checked for alcohol use and released the driver to the ranger
who responded. The driver was cited for vehicles prohibited and had to pay a tow truck to recover
his vehicle.
20 Two small marijuana-growing sites were located at Teague Hill. Neither was active and
&26 both appeared to be several years old. One was near Kings Mountain Road and Skyline Blvd. on
the Ridge Trail and the other was near Pinto Lane. San Mateo County sheriff's deputies
investigated and secured the area. District rangers then removed a small amount of old cooking
pots and wire.
February vandalism
13 Gang graffiti was sprayed on a 15 mph road sign in Rancho County Park. The tagging was
removed.
22 Graffiti was written with a permanent marker on the wall of the restroom at the lower Windy Hill
lot.
Ma or,dud Comber
cordially invites you to be
presentfor the
State of the City address
Monday, March 27, 2006
City Council Chambers
250 Hamifton avenue
7.00 p.m. Debuting the PAUS27Afl-Star5azz Combo
under the direction of
Mark Dungan, Gunn*h Sdwof
5eff 1449ner, Pafo afto Mtgh Schoof
7.15 p.m. introduction and
State of the City address
7.45 p.m. Reception
City Ha fLobby
Paring availabfe in City Mall Parks tg Garage
i
I
From: Craig Dremarm [craig@ecoseeds.com]
Sent: Wednesday, March 22, 2006 9:12 AM
Subject: Annual Weed Contests within our WMA?
Dear All,
At yesterday's San Mateo County Weed Management Area (WMA) meeting in Redwood City,
we started a discussion on how an annual "Weed Contests" could be set up within our WMA.
Our two-year WMA Strategic Plan was provisionally approved yesterday, and we have a long
list of weeds of concern in the plan, but no efficient OPEN-SOURCE technologies to efficiently
manage a single one of them on any large-scale.
I made up a web page at http://www.ecoseeds.com/invent.html outlining different ways that our
WMA could get the weed management technologies invented, and the annual "Weed Contest"
method looks like the most reasonable to achieve success in the shortest amount of time. For an
annual contest, it might be good to start on one easy weed like Yellow Star Thistle (YST) and
one unknown weed like the False Brome.
As we discussed at the yesterday's meeting, our WMA needs to have weed management
technologies invented, that have high quality"Performance Standards"--which means that
whatever process you employ, it will manage that weed at least 90-99%within 90 days or less.
And ideally, for Federal, State and County public agencies, the weed management process
should be NEPA or CEQA-free, meaning that whatever technologies are employed, they are so
safe that no environmental document is required.
If you've had a chance to read my June 2002 cover ECOLOGICAL RESTORATION magazine
article about Mr. Shaw's 74 acres near Santa Cruz,that went from 99% exotic plant cover, back
to 85% native cover with over 200 species of local native plants popping out from under the
exotics---then you know that it is possible to eventually do that for all the weeds we have to
manage within our WMA. The ECOLOGICAL RESTORATION article is a 579K PDF file at
http://www.ecoseeds.com/ecol.restorejune02.pdf
I personally know that for YST, every single public agency within our WMA, that has any YST
on its land, could permanently manage that weed 99%within 90 days or less, without any more
mowing, pulling, hoeing, burning, grazing or Transline. How do I know that? Because our firm
invented three different LICENSED technologies that could achieve that performance standard
for managing YST, 18 years ago.
Therefore, regarding YST, perhaps this spring, the inefficient pulling and mowing would stop
within our WMA, and instead numerous small-scale test plots set up? Perhaps as a"Contest"---
with the objective to invent the technologies that work as fast or faster that the above-listed
"Performance Standard", maybe 99% in 60 days or less? If one company could invent
something to take care of YST within 90 days or less, what other inventors are out there who
could invent some technologies for our other major WMA weeds?
That's why it is so important for our WMA to support in a major way, an annual "Weed Contest"
in whatever fashion we can.
Sincerely, Craig Dremann (650) 325-7333
N�
March 23, 2UO6
Mr. 8tretherSmith
8\3} prcmidioDrive
Cupertino, C/\q50|4
Re: Proposed Trail Use Change at Skyline Ridge Open Space Preserve
Dear Mr. Smith:
Thank you for your February 28, 2006 letter requesting Board consideration to change the use designation
ofu segment uf Bay Area Ridge Trail at Skyline Ridge Open Space Preserve 10 allow bicycle use. The
| Board of Directors reviewed your letter last night nt its regular meeting.
We appreciate your concerns regarding user safety and the desire for easier mountain bicycling
opportunities at Skyline Ridge Open Space Preserve. As the connection between the Skyline Ridge
parking lot and Alpine Pond is an important link for bicycles, it is also equally important for hikers.
� When the 0.5 mile o*Ann�ntofRLid��T,aU you n:f�rb»vvau�uue�ruc1�d in dzo lg�Om, bvvun o�icth/
� . ~
intended to provide hiking-only000ems from the parking lot to Alpine Pond. Therefore, h was constructed
as a uonnvv single-track trail with the upper portion having u tread that is only two to three feet wide.
� This trail is popular hiking destination, particularly onweekends. Hikers, including families with
�
children, often use this route to reach Alpine Pond and the Daniels Nature Center either when the Russian
Ridge parking lot is full or if they desire u longer, more scenic hiking experience. Due to its narrow
� width,erosive aui| conditions and turni\y use,the trail would require extensive modification to
accommodate bicycling use, including installation of numerous drainage structures and rock armor to
� reduce erosion potential.
Considering the original intent of the trail, maintenance issues,and the fact that alternate nuu\dp|r-usc
boi|a are available in the vicinity` we do not feel that the use designation of this segment ofRidge Trail
� should bo changed at this time. The District is very concerned about the safety of all preserve visitors and
� actively works to reduce incidents possibly resulting in injury. Your concerns regarding the condition of
the 8.4-mi|e multi-use trail segment will be reviewed by Skyline Field Office staff tudetermine if any
measures are appropriate to innpzmvc the condition of the steeper portion of the trail. In the meantime, we
� suggest that you consider alternate locations for docent-led rides for beginning cyclists, such as Russian
� Ridge Open Space Preserve.
�
� We appreciate your time and dedication as a District docent and again,thank you for writing to express
your concerns.
Sincerely,
Jed Cyr, President
Board o[Directors
]C:mdv
co: MROSD Board WFDirectors
RECEIVES.;
FEB 2 8 2006
To: MROSD Board of Directors
vMPENINSULA REGIONAL OPE,
From: Strether Smith,MROSD Docent SPACEMTF}!CT
Re: Proposed trail use modification due to safety and health concerns
i
cc: David Sanguinetti, Skyline Area Superintendent
j Matt Freeman, Interim Planning Manager
Julie Norton, Community Affairs Supervisor
I would like the Board to consider opening d uThe
the section of the Ridge Trail in Skyline 0A.
Ridge marked in green on the map at right to ••... 01 ;,� os
— D.1
mountain biking. 2!00Pbrid
os
The trail that is presently available for c °'Z 2411
os
:• S 0.3 . 0.1
k 11:1 �" �•�
mountain biking is marked in red. ' ,13
00: a Cy•i 0.3. �•
The connection between the Skyline Ridge y'� ` 00 0.4 1 ;�
parking lot and Alpine Pond is a crucial link �; M
for biking activities that include the several �Pa�•. _ +�
preserves in the area. There are however,
several critical problems with the presently available red route:
1. When riding in the westerly direction(up hill)the grade is so steep that only very
strong(expert) bikers can ride it. It is so difficult for"normal" riders that I no
longer use the route for docent-lead rides.
2. When riding in the easterly direction(down hill), one section of the road is so
steep and(often) poorly conditioned that I think that it is dangerous. I only take
riders down it that I feel are expert at handling steep, slippery, down-hill routes.
The only other alternative is to ride on Skyline Boulevard: an option that I consider to
be even more dangerous than the present trail.
If the part of the ridge trail shown in green were opened to biking this would solve all of
these problems. The trail section is not heavily used by hikers and there should be
P
negligible impact on their activities.
I appreciate your consideration and will be pleased to participate in further discussions.
Strether Smith
8131 Presidio Drive
Cupertino, CA 95014
Ph: (408) 257-3803
Cell: (408)255-3650
I