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Home My Public Portal AboutMinutes_City Council Meeting_01152019CITY COUNCIL REGULAR MEETING IONA COMMUNITY CENTER JANUARY 15, 2019 — 7:00 P.M. PRESENT: Mayor Dan Gubler, Council President Rob Geray, Council Member Michael Thompson, Council Member Kathy McNamara, Council Member Peter Wadsworth, City Attorney Andrew Rawlings, Public Works Director Zech Prouse, Chief of Police Karl Bowcutt, Treasurer Amy Sullivan and City Clerk Keri West. ABSENT: None. VISITORS: Kylie Anderson and Randall Kofoed. Mayor Gubler welcomed everyone and Council Member McNamara led with the Pledge of Allegiance. A roll call was taken to open the meeting. CONSENT AGENDA: City Council Work Meeting and City Council Meeting Minutes of December 18, 2018 were reviewed. Council reviewed the finance reports for the period ending December 31, 2018 (25% of the fiscal year elapsed). The City had $772,463.24 in the bank and routine bills had been paid, "Exhibit A". Council President Geray voiced his concern regarding the comparison between the income and expenditures on the water account. Mayor Gubler stated he has asked Treasurer Sullivan and Director Prouse to assess and calculate the true operations & maintenance costs for the water department to better understand how to resolve the discrepancy. Mayor Gubler entertained a motion. Council Member Thompson made a motion to approve the consent agenda as presented. Council President Geray seconded the motion. All in favor, motion carried. ITEMS OF BUSINESS: 2018 State of the City Address — Mayor Gubler read the 2018 State of the City Address. He also stated the Address will be posted on the City website. Fiscal Year 2018 Audit- Searle Hart & Associates — Dana Izatt, Auditor from Searle Hart & Associates, presented the annual audit report for Fiscal Year 2018. Mr. Izatt went through each page and explained the calculations to the City Council. Mr. Izatt stated the expenditures on the budget were $956,615, but the actual expenditures were $833,708. That is a good sign to come in below budget on expenditures. Mr. Izatt noted the same finding as previous years in which the City does not have enough employees to adequately separate their duties. The City's response to this finding is the cost would outweigh the benefit received. However, Mr. Izatt recommended the Council and Mayor continue to remain active in reviewing and approving all bills and periodically reviewing bank reconciliations. 1 Mr. Izatt pointed out a graph in the Management Report that illustrates the Total Expenditures as higher than Total Revenue in 2018. He chose to bring this to the City Council's attention as something that is not sustainable long term. Mr. Izatt also stated he noticed on the property taxes that the City has not been taking their full 3% each year. Last year, the City did not take any of the 3%. He recommended the City takes their full 3% to stay ahead of expenditures and increasing costs of running a growing city. Mr. Izatt also stated the Utility Fund is really close as far as revenue and expenditures. He asked whether our fees are covering the cost of operating the system. Mayor Gubler stated we are in the process of calculating the actual operational and maintenance costs to determine if our current monthly water rate is sufficient. Mayor Gubler entertained a motion. Council President Geray made a motion to approve the Fiscal Year 2018 Audit as presented and completed by Searle Hart & Associates. Motion seconded by Council Member Thompson. All in favor. Motion carried. Discussion of Iona City Code Title 4, Chapter 4- Wine Business Regulations — Mayor Gubler stated Mr. Randall Kofoed received a license from Bonneville County to sell wine in his gas station. However, he complained to the City that our license fee for retail wine is double what Bonneville County charges. Clerk West informed the Council that in the City Code a retail wine license is the same as wine by the glass; $200. The retail beer license is lower at $50, than a beer by the glass license at $200. She continued by saying the state and county only charge $100 for a retail wine license. Mayor Gubler stated his opinion to reduce the fee to be more cohesive with the fees assessed by the state and the county. Council President Geray stated he would rather figure the cost of the license on the amount of work the licensing costs the City. Council President Geray continued by saying the fee should include the time it takes for the City Clerk to process the license, the Police Chief to run the background check and any other expenses incurred by the City to complete the application process. Council Member Wadsworth suggested having one application that includes wine, beer and spirits, where the applicant can just check a box of what type of license they are seeking. Mayor Gubler advised Clerk West to add this as an action item for February's meeting to decide on an amount, and then hold a Public Hearing the following month to change the City Code. Business License Application- D & R Enterprises, Iona Food Mart, Retail Wine License — Mayor Gubler stated Mr. Randall Kofoed has already paid the existing fees to obtain his new Retail Wine License and is now seeking approval from the City Council. Mr. Kofoed stated he submitted his county and state licenses with his City application. Clerk West confirmed those licenses are in the City Council packets to view. Mayor Gubler stated with Mr. Kofoed's good history with the gas station, he doesn't see a reason to not approve the Retail Wine License. Mayor Gubler entertained a motion. Council Member Wadsworth made a motion to approve the business license and the sale of wine for D&R Enterprises. Motion seconded by Council Member Thompson. All in favor. Motion carried. 2 STAFF REPORTS: Clerk West announced the City Christmas Dinner will be on Thursday, January 17th at 6:00 p.m. Director Prouse, Chief Bowcutt and Treasurer Sullivan all stated nothing to report. SUGGESTED AGENDA ITEMS: No suggested agenda items at this time. Meeting Adjourned at 8:01 p.m. COUNCIL APPROVED: February 19th, 2019 ATTEST: Keri West, City Clerk Dan Gubler,'Mayor, 3 City of Iona Check Register - Iona Page: 1 Check Issue Dates: 1/1/2019 - 1/31/2019 Feb 05, 2019 10:34AM Report Criteria: Report type: Summary GL Period Check Issue Date Check Number Payee Description GL Account Amount 01/19 01/08/2019 16431 01/19 01/04/2019 16466 01/19 01/09/2019 16467 01/19 01/10/2019 16468 01/19 01/10/2019 16469 01/19 01/10/2019 16470 01/19 01/10/2019 16471 01/19 01/10/2019 16472 01/19 01/10/2019 16473 01/19 01/10/2019 16474 01/19 01/10/2019 16475 01/19 01/10/2019 16476 01/19 01/10/2019 16477 01/19 01/10/2019 16478 01/19 01/10/2019 16479 01/19 01/10/2019 16480 01/19 01/10/2019 16481 01/19 01/11/2019 16482 01/19 01/14/2019 16483 01/19 01/15/2019 16495 01/19 01/17/2019 16496 01/19 01/23/2019 16497 01/19 01/23/2019 16498 01/19 01/23/2019 16499 01/19 01/23/2019 16500 01/19 01/23/2019 16501 01/19 01/23/2019 16502 01/19 01/23/2019 16503 01/19 01/23/2019 16504 01/19 01/28/2019 16505 01/19 01/28/2019 16506 01/19 01/28/2019 16507 01/19 01/28/2019 16508 01/19 01/29/2019 16518 01/19 01/29/2019 16519 01/19 01/29/2019 16520 01/19 01/29/2019 16521 01/19 01/29/2019 16522 01/19 01/29/2019 16523 01/19 01/29/2019 16524 01/19 01/29/2019 16525 01/19 01/29/2019 16526 01/19 01/29/2019 16527 Grand Totals: Summary by General Ledger Account Number BAT & SUPPLY RONLARSON ACE AUTO GLASS CINTAS FIRST AID & SAFETY DIGLINE, INC. DIVISION OF BUILDING SAFETY H.D. FOWLER CO. INTERMOUNTAIN GAS CO. NAPA AUTO PARTS NETBACK,LLC PACIFIC STEEL - IDAHO FALLS PC PLUS PSI ENVIRONMENTAL TETON COMMUNICATIONS, INC. THE ROSE SHOP VALLEY READY MIX VERIZON WIRELESS Tester Recert Course-Zech Prous Quitclaim Deed -Water Project eas Replaced Police vehicles windshi Defibrillator, case, & 3 yr. support Locator -Utilities Annual Elevator Certification fee 10" Mechanical Joint Accessory ki Natural gas Plow truck maintenance parts Office PC's backup Kabota trailer rebuild Wireless Router Dumpster Well System Scada Flowers 514710 514820 104690 104690 514710 104710 514710 104710 104710 514150 104710 104150 104710 514820 104790 Cement -Main Hine Repair 50th Ea 514710 Cell phones 104960 CONRAD & BISCHOFF INC. IA% 10 4110 Unleaded gas 307p514710 LANDON EXCACATING, INC. Emergency Water System Repair 514710 SEARLE HART & ASSOCIATES, PLLCW 1041 WO Annual Audit of Finances FY20184514150 COPPER RILL RESTAURANT Appreciation dinner 104790 BLACKFOOT Telephones 104150 CABLE ONE Internet 104150 CHEMSEARCH Mr 10 41 I 0 Boiler water treatment program 514710 CITY OF IDAHO FALLS TREASURER OFFICE Qtrly Animal Shelter Participation 104710 DIGLINE, INC. Locator -Utilities 514710 HOME DEPOT CREDIT SERVICES Misc. supplies 104710 POST REGISTER Qtr. Treasurer's Report 104155 ROCKY MTN. POWER Street Lights - A I1 poate 104175 CHASE BECKER Police truck camper shell 104690 ALLEN ELDRIDGE Building inspections 104720 FORSGREN ASSOCIATES, INC. Water Tank Project 514180 THE DEVELOPMENT COMPANY Water Bond Project-Admin./Legal 514160 C-A-L-RANCH STORES Tools 104710 EDEN VALLEY FOOD & FIREARMS Ammunition & Update AR-15 104690 H.D. FOWLER CO. 17X12 Stainless Repair Clamp 514710 HOLDEN KIDWELL HAHN & CRAPO P.L.L.C. City Attorney Fees 104160 LANDON EXCACATING, INC. SCHIESS & ASSOCIATES PORTER'S OFFICE PRODUCTS TETON MICROBIOLOGY LAB UNIFORMS 2 GEAR WEX BANK GL Account Poh ca. 43e: 81. Debit Credit Proof 10-2010 .00 37,365.54- 37,365.54- 10-41-50 550.63 .00 550.63 5330 E. Hansen Ave. Mainline Wa . Water Project Easement/canals Colored Toner Water tests Police -uniform Public Works -Ds! 2 5 7. 53 200.00- V 7,000.00 605.90 2,499.95 8.95 100.00 197.80 929.23 330.69 75.00 103.39 287.45 156.22 211.00 64.93 217.16 478.64 1,103.52 1,500.00 5,250.00 1,416.00 M 220.86 163.59 204.17 1,949.25 179.00 88.46 309.40 2,326.87 800.00 200.00 66,526.25 9,000.00 118.92 440.00 206.40 1,015.00 514710 1,830.00 514180 4101 i°3 20,981.50 514150 540.12 514710 75.00 104690 216.87 514710 694.39 130,421.88 M = Manual Check, V = Void Check City of Iona Check Register - Iona Check Issue Dates: 1/1/2019 - 1/31/2019 Page: 2 Feb 05, 2019 10:34AM GL Account Debit Credit Proof 10-41-55 10-41-60 10-41-63 10-41-75 10-46-90 10-47-10 10-47-20 10-47-90 10-49-60 51-2010 51-41-50 51-41-60 51-41-75 51-41-80 51-47-10 51-48-20 Grand Totals: 309.40 3,297.59 20,797.50 971.02 5,475.26 4,215.70 225.08 1,480.93 42.43 200.00 3,209.80 9,342.41 1,826.94 66,710.25 4,955.94 7,211.00 .00 309.40 .00 3,297.59 .00 20,797.50 .00 971.02 .00 5,475.26 .00 4,215.70 .00 225.08 .00 1,480.93 .00 42.43 93,256.34- 93,056.34- .00 3,209.80 .00 9,342.41 .00 1,826.94 .00 66,710.25 200.00- 4,755.94 .00 7,211.00 130, 821.88 130, 821.88- .00 Dated: GEWA 0�./� a11tt1 zoia Report Criteria: Report type: Summary M = Manual Check, V = Void Check