HomeMy Public PortalAbout10- October 24, 2012 Meeting Minutes CITY OF OPA-LOCKA
"The Great City"
CLERK'S ACTION SUMMARY MINUTES
REGULAR COMMISSION MEETING
October 24, 2012
7:00 P.M.
Opa-locka Municipal Complex
780 Fisherman Street, 2"d Floor
Opa-locka, FL 33054
1. CALL TO ORDER:
Mayor Myra L. Taylor called the meeting to order at 7:03 p.m. on Wednesday, October
24, 2012 on the 2nd Floor of the Opa-locka Municipal Complex, 780 Fisherman Street,
Opa-locka, Florida.
2. ROLL CALL:
The following members of the City Commission were present: Vice Mayor Dorothy
Johnson, Commissioner Rose Tydus, Commissioner Gail E. Miller, Commissioner
Timothy Holmes and Mayor Myra L. Taylor. Also in attendance were: City Manager
Kelvin L. Baker, Sr., City Attorney Joseph S. Geller, and City Clerk Joanna Flores.
3. INVOCATION:
The Invocation was delivered by Mayor Myra L. Taylor.
4. PLEDGE OF ALLEGIANCE:
The Pledge of Allegiance was recited in unison.
5. APPROVAL OF AGENDA:
6. APPROVAL OF CONSENT AGENDA AND PULL LIST (deferrals and
deletions):
The following items were pulled from the Consent Agenda to be discussed separately
under Action Items: 19-2, 19-3, 19-5 (Vice Mayor Johnson) and 19-1 (Commissioner
Tydus).
It was moved by Vice Mayor Johnson, seconded by Commissioner Miller to approve the
agenda, consent agenda and pull list.
There being no discussion, the motion passed by a 5-0 vote.
Commissioner Tydus Yes
Commissioner Miller Yes
Regular Commission Meeting Minutes—10/24/2012 1
Commissioner Holmes Yes
Vice Mayor Johnson Yes
Mayor Taylor Yes
7. AWARDS/PROCLAMATIONS/ACKNOWLEDGEMENTS:
8. APPROVAL OF MINUTES:
Regular Commission Meeting— 10/10/2012
It was moved by Commissioner Holmes, seconded by Vice Mayor Johnson to approve
the minutes of the Regular Commission Meeting of October 10, 2012.
There being no discussion, the motion passed by a 5-0 vote.
Commissioner Miller Yes
Commissioner Holmes Yes
Vice Mayor Johnson Yes
Commissioner Tydus Yes
Mayor Taylor Yes
9. 17`h CONGRESSIONAL DISTRICT OF FLORIDA REPORT:
10. STATE SENATORS REPORT:
11. STATE REPRESENTATIVES REPORT:
12. DISTRICT ONE - COUNTY COMMISSIONER REPORT:
Larry Gardner, of Miami-Dade County Commissioner Jordan's Office (District 1) came
forward and stated that their office is happy to be of assistance to the City of Opa-locka.
Vice Mayor Johnson said she noticed on the news there was a community in Miami-Dade
County relating to the environment. She is requesting a written report.
13. MIAMI-DADE COUNTY FIRE RESCUE DEPARTMENT REPORT:
14. PUBLIC PRESENTATION:
1. Anthea Pennant, Director of Government Relations & Advocacy
Feeding South Florida
re: Hunger Relief
Anthea Pennant, Director of Government Relations came forward and informed the City
Commission that they are a non profit organization that has been in existence for thirty
years. She urged the citizens to visit their website if they are in need of food.
Vice Mayor asked, what is the difference between Farm Share and Feeding South
Florida?
Regular Commission Meeting Minutes—10/24/2012 2
Mrs. Pennant said Farm Share distributes fresh fruits and vegetables only, while Feeding
South Florida distributes a variety of items.
14a. CITIZENS' FORUM:
1. Alvin Burke of 2928 NW 132 Street, Opa-locka, Florida, appeared before the City
Commission and voiced his concerns regarding the Opa-locka Community Development
Corporation choosing the City of Opa-locka to revitalize. The city has given a lot to the
Opa-locka Community Development Corporation and the OLCDC have not given
anything to the city in return.
He further stated that the Opa-locka Community Development Corporation is asking the
city to forgive $104,456 in liens and fines, the city cannot continue to give to the Opa-
locka Community Development Corporation. The city will not receive any revenue from
the property in question until it is sold and right now it looks like they are in the rental
business.
2. Rev. Joseph Kelley of 485 Dunad Avenue, Opa-locka, Florida, came forward and
voiced his concerns as it relates to waiving the fees for the Opa-locka Community
Development Corporation.
He further said he appeared before the City Commission at the budget hearing and asked
how the city will come up with an additional $270,000 and he was told that money will
be raised by collecting fees from outside people for the rental of facilities. Today there is
an item on the agenda to increase fees throughout every phase of the city, he is totally
opposed to that.
Commissioner Holmes said he does not recall a public forum for the citizens to voice
their concerns regarding the fee increase.
Vice Mayor Johnson shared the same concerns as Commissioner Holmes. During the
workshop she asked several times, will there be a public hearing and she was told yes.
Commissioner Holmes said revenue enhancement is bringing money into the city, but
this has affected business owners and citizens, therefore they must be made aware.
Commissioner Tydus said this is a first reading and there is time between now and the
second reading to get public input. This is a business and a business is not operated by
emotions, it is operated by facts, figures, and numbers.
Vice Mayor Johnson said she would like to see the citizens have public input prior to first
reading.
Commissioner Holmes said he has not seen it written in the state, county, or city charter
that the books have to be balanced on fees.
3. Eldred Redmon of 2766 NW 131 Street, Opa-locka, Florida, appeared before the
City Commission and thanked staff for the cleaning of a vacant lot.
Regular Commission Meeting Minutes—10/24/2012 3
He further said there was a gospel explosion in the city that amounted to $13,605. He was
told the funds were taken from the city's budget. After reviewing the budget, there was
no mention of a gospel explosion. He requested documentation indicating how the gospel
explosion was funded but he received the Parks & Recreation budget.
He asked, how many times the city donated computers to the surrounding schools to
better their education.
He continued by saying republicans categorize democrats as 47% they don't care about,
they seek to take away Medicaid, funding from the children and there are republicans that
say they support President Obama.
Vice Mayor Johnson asked were the comments made true?
Manager Baker said in terms of the total amount, yes that is correct.
Vice Mayor Johnson said she donates to children everyday.
Mayor Taylor said the City Commission works as a team and everyone supported the
event whether they attended it or not.
Commissioner Tydus said Parks & Recreation is not only for children, it is a family
oriented department. When the City Commission approved the city's budget, it included
every department in the city. The Gospel Explosion was a Parks & Recreation sponsored
event and she was asked to host it. Most of the time when she host a event she makes sure
she get corporate sponsors, however, there were not any corporate sponsors for the
Gospel Explosion. The Gospel Explosion benefited the entire community and it provided
support to the Make A Wish Veterans in an effort to help them raise funds for their food
distribution program.
She further said she is a registered republican and her party affiliation does not obligate
her to vote party.
Commissioner Miller said Citizens Forum is for the Commission to hear the concerns of
the citizens and move forward.
4. Ricardo Carnero of 695 Curtiss Drive, Opa-locka, Florida, came forward and
mentioned that he received a citation for not obtaining a permit to install a 6 feet wooden
fence to beautify his property. After receiving a permit, he was told he needed to remove
his fence, because the city does not allow 6 feet fences facing the street.
15. ACTION ITEMS (items from consent agenda pull list):
(19-1) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, TO AUTHORIZE THE CITY MANAGER TO OBTAIN
COMPETITIVE PRICES FOR THE PURCHASE OF TEN (10) NEW VEHICLES FOR
THE OPA-LOCKA POLICE DEPARTMENT PROVIDING FOR INCORPORATION
OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by T.H.
Regular Commission Meeting Minutes—10/24/2012 4
The above resolution was read by title by Attorney Geller.
It was moved by Commissioner Tydus, seconded by Commissioner Holmes to pass the
resolution.
Commissioner Tydus said she does not have any problems with resolution because it's
not directing him to make any purchases at this time.
There being no further discussion, the motion passed by a 5-0 vote.
Commissioner Holmes Yes
Vice Mayor Johnson Yes
Commissioner Tydus Yes
Commissioner Miller Yes
Mayor Taylor Yes
(19-2) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, TO AUTHORIZE THE CITY MANAGER TO RENEW THE
ANNUAL AGREEMENT WITH THE FLORIDA DEPARTMENT OF CORRECTIONS
FOR INMATE WORK SQUAD(S), IN AN AMOUNT NOT TO EXCEED FIFTY
EIGHT THOUSAND FOUR DOLLARS ($58,004.00), PAYABLE FROM ACCOUNT
NUMBER 41-541340, FOR A ONE (1) YEAR PERIOD, COMMENCING DECEMBER
15, 2012, AND ENDING DECEMBER 14, 2013, WITH THE OPTION TO RENEW
FOR ONE (1) ADDITIONAL ONE YEAR PERIOD; PROVIDING FOR
INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE.
Sponsored by C.M.
The above resolution was read by title by Attorney Geller.
It was moved by Vice Mayor Johnson, seconded by Commissioner Holmes to pass the
resolution.
Vice Mayor Johnson said all agreements must have a one year term.
During a workshop she mentioned that the city was paying $8,500 for food in addition to
the contracted amount.
Manager Baker said after meeting with the State of Florida, the funding for lunch has
been eliminated.
Vice Mayor Johnson said it is not mentioned in the legislation.
Manager Baker said the city did not enter into an agreement to purchase lunch for the
work squad, it was a good faith gesture on behalf of the city.
Vice Mayor Johnson said she would like to see that incorporated into legislation.
Regular Commission Meeting Minutes—10/24/2012 5
She further stated that she would like verbiage included that states lunch will not be
included.
Attorney Geller said that verbiage will be included in a new third whereas clause which
should read "Whereas the city will no longer provide lunches to the inmate work squads
and personnel".
Commissioner Holmes expressed his concerns as to the number of hours the inmate work
squads are working. He asked why they only work four hours.
He further asked as it relates to the saggy pants ordinance, has anyone gone before the
Special Masters since the last commission meeting?
Manager Baker replied, no.
He further said a hearing was scheduled, however due to a hurricane it was canceled so
staff is in the process of preparing for another hearing.
Commissioner Tydus asked that the Mayor keep the decorum ordinance available and
begin to enforce it.
Vice Mayor Johnson said page 3, letter G of the agreement states that the department
should provide food and drinks for inmate lunch and that does not tell her the City of
Opa-locka should spend $8,597.24.
Attorney Geller said the City Manager has stated that he has informed the State of Florida
Department of Corrections that the City of Opa-locka will no longer provide lunch. The
contract will be changed before executed.
Vice Mayor Johnson said they are using the city's equipment, but we are being charged
for it.
Manager Baker said part of the contract includes them utilizing their van.
Vice Mayor Johnson said when she see the inmate workers they are utilizing a van with
the city logo.
Mayor Taylor said at the last Commission Meeting she recall asking the City Manager to
review the contract. The contract includes for a salary incentive payment, repair and
maintenance, state personnel assessment, training/criminal justice standard, uniform
purchase, and technology fee.
Item 19-2 was deferred by the sponsor.
(19-3) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO PREPARE AND
ISSUE A REQUEST FOR PROPOSALS FOR A CONTRACTOR TO MAINTAIN
CITYWIDE ALLEYS, NW 27TH AVENUE, AND NW 22 AVENUE, PAYABLE
FROM ACCOUNT NUMBER 65-533340 AND 41-541340; PROVIDING FOR
Regular Commission Meeting Minutes—10/24/2012 6
INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE.
Sponsored by C.M.
The above resolution was read by title by Attorney Geller.
It was moved by Vice Mayor Johnson, seconded by Commissioner Holmes to pass the
resolution.
Vice Mayor Johnson said there was a concern brought to her attention regarding the
alleys being cut on an emergency basis. She was not comfortable with the method that is
being used to have services provided.
Manager Baker said he does recall having an extensive conversation with Vice Mayor
Johnson in regards to a contractor being hired on an emergency basis to cut the city alley
ways.
Vice Mayor Johnson said she would like the resolution to allow any prior vendors an
opportunity to submit a proposal.
Motion made by Vice Mayor Johnson, seconded by Commissioner Miller to include the
wording "to include appropriate consideration of prior experience as a city vendor" at the
end of Section 2.
Commissioner Holmes asked is there anyone else cutting the alleyways other than the
Urban Rangers?
Manager Baker said the Urban Rangers are cutting the alleys and in some cases the
inmates have provided additional assistance.
With regards to the maintenance of the city alleyways, Commissioner Holmes said he
received a lot of complaints. The Urban Rangers are in need of additional personnel or a
company needs to be hired.
There being no further discussion, the motion passed by a 5-0 vote.
Commissioner Miller Yes
Commissioner Holmes Yes
Vice Mayor Johnson Yes
Commissioner Tydus Yes
Mayor Taylor Yes
There being no discussion, the motion passed by a 5-0 vote.
Commissioner Tydus Yes
Commissioner Miller Yes
Commissioner Holmes Yes
Vice Mayor Johnson Yes
Mayor Taylor Yes
Regular Commission Meeting Minutes—10/24/2012 7
(19-5) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, TO AUTHORIZE THE WAIVER OF CODE ENFORCEMENT
LIENS AND CITATIONS ON 2060 LINCOLN AVENUE, 2070 LINCOLN AVENUE
AND 15050 DUVAL STREET IN THE OUTSTANDING AMOUNT OF $343,637.98;
PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN
EFFECTIVE DATE. Sponsored by C.M.
The above resolution was read by title by Attorney Geller.
It was moved by Vice Mayor Johnson, seconded by Commissioner Miller to pass the
resolution.
Vice Mayor Johnson said in the original resolution the amount was $101,456.00, how can
staff made such a drastic mistake.
Manager Baker said it was brought to his attention that each of the properties listed have
extensive liens and the original resolution only calculated one of the liens.
Attorney Geller said, for the record, the first paragraph of the resolution should read
"Opa-locka Community Development Corp. (OLCDC)".
Vice Mayor Johnson asked Mr. Baker what is his reason for asking the City Commission
to forgive the entire lien?
Manager Baker said the applicant has come forward with that request and he does not
have the authority to grant it, therefore, he is presenting it to the City Commission.
Vice Mayor Johnson said any time there is an opportunity for negotiations then staff
should do so, the city is not in the position to forgive everything. In addition, the city has
given a lot to the redevelopment project; she cannot support forgiving the entire amount.
She said anyone serving on the dais that is affiliated with the Opa-locka Community
Development Corporation should recuse themselves from voting on the item.
Commissioner Miller said she shares the same concerns as Vice Mayor Johnson, the city
have given the Opa-locka Community Development Corporation several properties and
they should be obligated to pay half of the liens.
Commissioner Holmes said he echoes the same concerns of his colleagues; he is not in
favor of forgiving the entire loan, and they need to pay at least half of the amount.
Item 19-5 was deferred by the sponsor.
16. NEW ITEMS:
17. PLANNING & ZONING:
A. HEARINGS:
Regular Commission Meeting Minutes—10/24/2012 8
B. APPEALS:
18. ORDINANCES/RESOLUTIONS/PUBLIC HEARING:
A. FIRST READING:
1. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, AMENDING SECTION 7-6 OF ARTICLE I OF THE CITY OF
OPA-LOCKA CODE OF ORDINANCES RELATING TO BUILDING FEES BY
AMENDING THE UNIFORM FEE SCHEDULE FOR THE BUILDING AND
LICESES DEPARTMENT; PROVIDING FOR INCORPORATION OF RECITALS;
PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE.
Sponsored by C.M.
2. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, AMENDING ARTICLE IX.5 OF THE CODE OF ORDINANCES
RELATING TO COMMUNITY DEVELOPMENT FEES BY PROVIDING FOR AN
AMENDED SECTION 2-423 UPDATING THE FEE SCHEDULE FOR THE
COMMUNITY DEVELOPMENT DEPARTMENT; PROVIDING FOR
INCORPORATION OF RECITALS; PROVIDING FOR CONFLICT AND
REPEALER; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN
EFFECTIVE DATE. Sponsored by C.M.
3. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, ESTABLISHING PUBLIC WORKS AND UTILITIES FEES BY
PROVIDING FOR A FEE SCHEDULE FOR THE PUBLIC WORKS AND UTILITIES
DEPARTMENT; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING
FOR CONFLICT AND REPEALER; PROVIDING FOR SEVERABILITY;
PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M.
4. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, TO ESTABLISH PARK AND RECREATION FEE SCHEDULE
FOR THE CITY; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING
FOR CONFLICT AND REPEALER; PROVIDING FOR SEVERABILITY;
PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M.
5. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA TO ESTABLISH MISCELLANEOUS FEE SCHEDULE FOR THE
CITY; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR
CONFLICT AND REPEALER; PROVIDING FOR SEVERABILITY; PROVIDING
FOR AN EFFECTIVE DATE. Sponsored by C.M.
Manager Baker deferred items 18 Al, 18 A2, 18 A3, 18 A4, and 18 A5.
B. SECOND READING/PUBLIC HEARING:
1. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, REQUIRING SPECIAL EVENT PERMIT APPLICANTS TO
HIRE AN OFF-DUTY OPA-LOCKA POLICE OFFICER TO PROVIDE SECURITY
Regular Commission Meeting Minutes—10/24/2012 9
AT SPECIAL EVENTS THAT ARE HELD IN THE CITY OF OPA-LOCKA;
PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR
CONFLICT AND REPEALER; PROVIDING FOR SEVERABILITY AND
CODIFICATION; PROVIDING FOR AN EFFECTIVE DATE (first reading held on
September 26, 2012). Sponsored by T.H.
The above ordinance was read by title by Attorney Geller.
Mayor Taylor opened the floor for a public hearing.
There being no persons to speak on the public hearing, the public hearing was closed.
Vice Mayor Johnson said during the workshop there was discussion as to the amount of
officers needed depending on the capacity of the event and it should have been spelled
out in the ordinance.
Attorney Geller said in section 2 the language says on terms to be established, which
means it needs to be size appropriate.
Motion made by Vice Mayor Johnson, seconded by Commissioner Holmes to correct the
title of the ordinance, deleting the word "an" and add an"s" on officer and "subject to the
prior approval of the City Commission".
There being no discussion, the motion passed by a 5-0 vote.
Commissioner Miller Yes
Commissioner Holmes Yes
Vice Mayor Johnson Yes
Commissioner Tydus Yes
Mayor Taylor Yes
It was moved by Vice Mayor Johnson, seconded by Commissioner Holmes to pass the
above ordinance.
There being no discussion, the motion passed by a 5-0 vote.
Commissioner Tydus Yes
Commissioner Miller Yes
Commissioner Holmes Yes
Vice Mayor Johnson Yes
Mayor Taylor Yes
2. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, TO AMEND ORDINANCE NO. 11-07, SECTION 2.45 OF THE
CODE, CHANGING FLORIDA 17TH CONGRESSIONAL DISTRICT TO THE 24TH
CONGRESSIONAL DISTRICT OF FLORIDA; PROVIDING FOR INCORPORATION
OF RECITALS; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR
SEVERABILITY AND CODIFICATION; PROVIDING FOR AN EFFECTIVE DATE
(first reading held on September 26, 2012). Sponsored by D.J.
Regular Commission Meeting Minutes—10/24/2012 10
The above ordinance was read by title by Attorney Geller.
Mayor Taylor opened the floor for a public hearing.
There being no persons to speak on the public hearing, the public hearing was closed.
It was moved by Vice Mayor Johnson, seconded by Commissioner Holmes to pass the
above ordinance.
There being no discussion, the motion passed by a 5-0 vote.
Commissioner Holmes Yes
Vice Mayor Johnson Yes
Commissioner Tydus Yes
Commissioner Miller Yes
Mayor Taylor Yes
3. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, TO AMEND ORDINANCE NO. 05-01, SECTION 2-45 OF THE
CODE TO ALSO INCLUDE DISTRICT 2 COUNTY COMMISSIONER REPORT;
PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR
CONFLICT AND REPEALER; PROVIDING FOR SEVERABILITY AND
CODIFICATION; PROVIDING FOR AN EFFECTIVE DATE (first reading held on
September 26, 2012). Sponsored by D.J.
The above ordinance was read by title by Attorney Geller.
Mayor Taylor opened the floor for a public hearing.
There being no persons to speak on the public hearing, the public hearing was closed.
It was moved by Vice Mayor Johnson, seconded by Commissioner Holmes to pass the
above ordinance.
There being no discussion, the motion passed by a 5-0 vote.
Vice Mayor Johnson Yes
Commissioner Tydus Yes
Commissioner Miller Yes
Commissioner Holmes Yes
Mayor Taylor Yes
4. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, TO ADOPT THE FUTURE LAND USE MAP AND TEXT
AMENDMENTS, AMEND THE PARKS AND RECREATION ELEMENT TO THE
CITY'S COMPREHENSIVE DEVELOPMENT MASTER PLAN, AND AUTHORIZE
THE TRANSMITTAL TO THE FLORIDA DEPARTMENT OF ECONOMIC
OPPORTUNITY FOR FINAL ADOPTION; PROVIDING FOR INCORPORATION OF
Regular Commission Meeting Minutes—10/24/2012 11
RECITALS; PROVIDINIG FOR CONFLICT AND REPEALER; PROVIDING FOR
SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE (first reading held on
October 10, 2012). Sponsored by C.M.
The above ordinance was read by title by Attorney Geller.
Mayor Taylor opened the floor for a public hearing.
There being no persons to speak on the public hearing, the public hearing was closed.
It was moved by Vice Mayor Johnson, seconded by Commissioner Holmes to pass the
above ordinance.
Commissioner Holmes asked for an update on the ordinance.
Manager Baker said this ordinance deals with the transit overlay district that will allow
mixed use within the transit district overlay area.
There being no further discussion, the motion passed by a 5-0 vote.
Commissioner Tydus Yes
Commissioner Miller Yes
Commissioner Holmes Yes
Vice Mayor Johnson Yes
Mayor Taylor Yes
C. RESOLUTIONS/PUBLIC HEARING:
19. ADMINISTRATION:
CONSENT AGENDA:
4. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
AGREEMENT WITH JAMES ANASTON-KARAS PLANNING AND
FACILITATION SERVICES D/B/A/ SYNAETHESIS, LLC, FOR STRATEGIC
PLANNING SERVICES IN A TOTAL AMOUNT NOT TO EXCEED $4,933, WITH
THE TOTAL PROJECT COST NOT EXCEEDING NINE THOUSAND SEVEN
HUNDRED EIGHTY-THREE DOLLARS ($9,783) PAYABLE FROM ACCOUNT NO.
19-519340; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR
AN EFFECTIVE DATE. Sponsored by C.M.
It was moved by Vice Mayor Johnson, seconded by Commissioner Holmes to pass item 1
of the consent agenda.
There being no discussion, the motion passed by a 4-0 vote.
Commissioner Holmes Yes
Vice Mayor Johnson Yes
Regular Commission Meeting Minutes—10/24/2012 12
Commissioner Miller Not Present
Commissioner Tydus Yes
Mayor Taylor Yes
A. CITY MANAGER'S REPORT:
Manager Baker reported that the Johnson Controls assessment was completed and there
are numerous problems with the system as it relates to the initial set up. When the bids
first went out, 800 meters were not included which means if all the meters are working
there will still be 800 meters not part of the AMR system.
During the assessment they were able to get 50% automatic readings from the existing
meters currently in place. The system works, however the project was never closed out.
Staff has an action plan to get the system running and it will cost approximately
$250,000. He is seeking approval from the City Commission to move forward in an effort
to have the system running appropriately before the New Year.
He further mentioned that he is moving forward and continuing to make slow progress
with the negotiations of the Town Center Building. He has received a counter offer and is
scheduled to meet with the owner of the property.
With regards to the Florida Retirement System, staff has met with the State of Florida and
Florida League of Cities. There are several issues that caused the current situation. The
elected body was historically classified incorrectly as a contract employee. During the
IRS audit last year, one of the citings was that Elected Officials be classified as
employees; once that change occurred it caused the problem.
Commissioner Holmes said it was his understanding when the pump station at Sherbondy
Park was completed, the contractors was supposed to start working on another Pump
Station.
Manager Baker said there are several Pump Stations under construction and there are
several contracts being finalized, once that has been complete a notice to proceed will be
issued.
Commissioner Holmes mentioned that the Urban Rangers is under paid and they need
additional staff to be able to maintain the city's alleyways.
Vice Mayor Johnson expressed her concerns as it relates to the meat being sold at the
grocery stores, the city's branding, and the advertisement signs.
She further said if the budget allows she would like the City Manager to bring back
recommendations for first level employees to receive a pay by performance salary
increase.
She has concerns about the services that will be provided at Sherbondy Village. A
representative from the YMCA informed her that she will be working in the City of Opa-
locka.
Regular Commission Meeting Minutes—10/24/2012 13
Manager Baker said he has no knowledge of the YMCA being located in the City of Opa-
locka.
Vice Mayor Johnson said in the last few months she have been receiving a fluctuating
water bill at her home and she would like staff to into it.
Commissioner Holmes has a great concern regarding fees because citizens and business
owners have came before the Commission saying they have to pay a substantial amount
of money to appear before the zoning board for a variance.
Commissioner Tydus said she expressed concerns with the former administration
regarding public safety with the restaurants. She requested that the health department be
contacted and inspections are done periodically.
Mayor Taylor asked, can the City Commission receive a copy of the health department
regarding the restaurants located in the city?
She further asked are the city employees evaluated?
Manager Baker said there is an annual performance evaluation and he is scheduled to
meet with the Human Resources Director to discuss how the program is set up.
Mayor Taylor said she have received several complaints from citizens near Rutland Street
that there are rodents coming from a pit and going toward their homes.
She further made reference to a report that was provided to the commission in their
booklets regarding the lot next to the trail rail station. It says the owner cuts the grass
every three months, which is not expectable. She asked, has the city cut the grass and
billed the owner?
Manager Baker said the city placed a lien on the property.
B. ACCOUNTS PAYABLE:
Dr. Orji, Finance Director came forward and stated that all documents required for his
report in writing are part of the package provided to the Commission.
Vice Mayor Johnson asked, what is the plan to replace the $300,000.00 back to the
reserve that was borrowed to fill the budget last year?
Manager Baker said as they close out the 2011-2012 budget, based on the available
dollars they will make a decision on placing some of those funds in the reserve account to
begin the payoff.
Vice Mayor Johnson directed the City Manager to bring back an action plan as to how the
money will be replaced.
20. OFFICIAL BOARD REPORTS:
Regular Commission Meeting Minutes—10/24/2012 14
21. CITY ATTORNEY'S REPORT:
Attorney Geller said the former City Clerk Deborah Irby had a three count complaint
pending. A court hearing was held and the judge agreed with the city to dismiss the
counts for declaratory release and violation of the fair labor standard act. They agreed the
claim for breach of contract needed to be reworded and it was ordered to be dismissed.
He further mentioned that his report was provided in writing.
Commissioner Holmes said the City Commission passed legislation that there will be no
more contracts for employees. He asked the City Attorney if he made the judge aware of
that.
Attorney Geller said that legislation was passed subsequent to her contract being adopted.
Vice Mayor Johnson said as a friendly reminder the City Attorney has been asked several
times to search for a company to collect the city's unpaid debt.
She directed the City Attorney to provide the City Commission with a plan by November
14, 2012 as to how the city will collect its unpaid debt.
Commissioner Tydus asked for clarification on Citizens Forum.
Attorney Geller said there is nothing that prohibits the presiding officer from allowing
discussion to take place. Traditionally, Citizens Forum has been for the citizens to speak.
There is a history where commissioners have been responding to comments made during
citizens forum and the Mayor has the authority to permit those responses.
22. CITY CLERK'S REPORT:
City Clerk Flores said she provided the Commission with a written report. As a reminder
Barry University and Neighbors & Neighbors Association Business seminar will be held
on October 25, 2012 at 7:00 p.m. —9:00 p.m. on the 4th Floor.
She encouraged everyone to go out and vote on November 6, 2012.
23. MAYOR/COMMISSION REPORT:
Commissioner Holmes said it has been brought to his attention that there are pot holes in
the grass at Sherbondy Park.
Commissioner Tydus provided her colleagues with a copy of the Gospel Truth
Newspaper which included an article about the Gospel Explosion and she thanked staff
for their assistance with the planning of the event.
She encouraged everyone to come out to the Lunch and Learn Cinema on Saturday,
October 27, 2012 @ 12:00 noon on the 2nd Floor.
Regular Commission Meeting Minutes—10/24/2012 15
Vice Mayor Johnson said she is working on raising additional funds for the Annual
Christmas Toy Drive she host every year.
She directed the City Manager to promote the sign ordinance Town Hall Meeting.
Mayor Taylor said she would like her colleagues to consider letting the citizens voice
their concerns during Citizens Forum.
She further said she had concerns regarding the sign ordinance flyer.
Mayor Taylor asked Manager Baker was the flyer designed in his office?
Manager Baker replied, yes. The flyer he reviewed was intended for the workshop, but he
didn't know where it was going from that point.
Mayor Taylor asked Clerk Flores did she have anything to do with flyer.
Clerk Flores said she is aware of the flyer and Town Hall Meeting and someone in her
office worked on it.
Mayor Taylor said the flyer is in color and that it is expensive and the Vice Mayor cannot
call a Town Hall meeting, the only person that can call a Town Hall meeting is the
Mayor, City Manager, and three Commissioners. The flyer is a disrespect because it says
the meeting is being sponsored by Vice Mayor and at the bottom of the Flyer it says
contact Shamecca Lawson, who is not the City Clerk. She asked the City Clerk did she
approve the flyer.
Clerk Flores said she was copied on all the correspondence regarding the flyer.
Mayor Taylor asked the City Clerk does the advertising cost come from her budget.
Clerk Flores replied, yes.
Mayor Taylor told the City Clerk she needs to remind her staff they work for her and
anyone that disrespects her should be reprimanded.
Vice Mayor Johnson said when the flyers were distributed to her colleagues during the
sign ordinance workshop, she stated that anything she does after November 6, 2012 she
should be listed as a Commissioner and no one had any objections to the flyer. The
charter says a special meeting, Town Hall meeting is a community forum and that can be
called by anyone.
She said prior to her calling Shamecca, she called Joanna and asked her to allow
Shamecca to work on it and in the future she would do everything in writing.
She asked the City Clerk did she call her prior to calling Ms. Lawson.
Clerk Flores said she did not receive a call from Vice Mayor Johnson.
Regular Commission Meeting Minutes—10/24/2012 16
She further said she has concerns when she receive a call regarding a Opa-locka Chamber
of Commerce being connected to the City of Opa-locka and one of her colleagues serves
as the President and she was unaware of it.
She continued by saying the flyer she approved had the date of December 12, 2012 and
she does not know who changed the date and as the sponsor she would have appreciated
if they would have advised her.
Mayor Taylor said the problem is that no one person can call a Town Hall meeting.
Vice Mayor Johnson said the point is well taken but that has not been historically.
24. OFFICIAL BOARD APPOINTMENTS:
25. ADJOURNMENT:
There being no further business to come before the Commission, it was moved by Vice
Mayor Johnson, seconded by Commissioner Holmes to adjourn the meeting at 9:50 p.m.
Mb 9OR
ATTEST:
CITY CLERK
Regular Commission Meeting Minutes—10/24/2012 17