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Home My Public Portal AboutA 2012-02-14 PLANNING COMMISSION City of LYNWOOD Ala � i Ati a City ity utiteeting CtiaQPenges '1111' l - , 11330 BULLIS ROAD LYNWOOD, CALIFORN{A 90262 (310)603 -0220 DEVELOPMENT SERVICES & PLANNING DIVISION AGENDA LYNWOOD PLANNING COMMISSION AND PARKING & BUSINESS IMPROVEMENT DISTRICT BOARD CITY HALL COUNCIL CHAMBERS 1DQU 11330 BULLIS ROAD RECEIVED LYNWOOD, CA 90262 FEB 09 2042 February 14, 2012 CITY Or L_ /ti 'COD 6 00 P.M. CITY CLERKS OFFICE Mwr is t v , , vvAc PLANNING COMMISSIONERS C �y CI << - �� L 0 Marvin Aceves Alex Landeros Rita Patel Commissioner Commissioner Commissioner Kenneth West Bill Younger Chair Commissioner COMMISSION COUNSEL Pam Lee, Assistant City Attorney Law Office of Aleshire and Wynder STAFF Jonathan Colin, Rita Manibusan Karen Figueredo, Octavio Silva Director Manager Planning Associate Planning Associate t OPENING CEREMONIES 1. Call meeting to order. 2. Flag Salute. 3. Swear in of new commissioner. 4. Roll call of Commissioners. 5. Certification of Agenda Posting. 6. Reorganization of the Planning Commission SWEARING IN SPEAKERS 7. The Lynwood Planning Commission shall swear in all persons wishing to testify on any item listed on the Planning Commission Agenda. Residents shall swear to tell the truth, the whole truth and nothing but the truth. PUBLIC ORALS 8. At this time, any member of the public may comment on any issue within the jurisdiction of the Planning Commission that is not on the Agenda. Members of the public may also comment at this time on any Agenda Item that is not scheduled for a public hearing. To preserve continuity, the Planning Commission Chair may, at his /her discretion, request members of the public wishing to comment on Agenda Items for which public hearings are not scheduled to hold their comments until just prior to the Commission's discussion of the Agenda Item in question. CONTINUED REGULAR AGENDA NONE NEW REGULAR AGENDA 9. Parking & Business Improvement District (PBID) Annual Spending Plan APPLICANT: Community Development Services, City of Lynwood. Proposal Request to approve Parking and Business Improvement District (PBID) Annual Spending Plan for FY 2013. 2 Recommendation Staff recommends that the Planning Commission and Parking and Business Improvement District accepts spending plan for FY 2013 and recommends approval to City Council. COMMISSION ORALS STAFF ORALS ADJOURNMENT Adjourn to the regular meeting of the Lynwood' Planning Commission on March 13, 2012 at 6:00 p.m. in the City Hall Council Chambers, 11330 Bullis Road, Lynwood, California, 90262. 3 wo ' . AGENDA STAFF REPORT DATE: February 14, 2012 TO: Honorable Chair and Members of the Planning Commission and Business Improvement District Advisory Board PREPARED BY: Sarah M. Withers, Director of Community Development Bruno Naulls, Redevelopment Associate SUBJECT. Parking and Business Improvement District (P.B.I.D.) Acceptance of the Annual Spending Plan Recommendation: Staff recommends that the Design Review Board & Parking and Business Improvement District Advisory Board (PBID) accept the proposed spending plan for FY13 and recommend to the City Council to set the date of the Public Hearing for April 3, 2012 to obtain constituent input and comments regarding the intention of the City Council to continue the annual assessment upon business enterprises in the Lynwood Parking & Business Improvement District. Background: 1. Pursuant to Section 36500, et. sec. of the Streets and Highway Code of the State of California, on November 27, 1985, Ordinance 1262 was adopted into law establishing the Parking and Business Improvement District (PBID). PBID assessments are levied as a fair and equitable way - to provide funds to maintain, operate, and improve business areas in the City. 2. The fundamental purpose of the PBID is to promote the economic revitalization and physical maintenance of the Lynwood business community. 3. Section 3 of the ordinance identifies the PBID Area as all of the territory within the boundaries of the City of Lynwood. 4. Section 4a of the ordinance established the system of charge and the method each business would be assessed. The mandated levy imposed is 50% of the business license tax to all businesses located within the PBID area will be assessed each year. 5. The PBID Advisory Board in accordance with the Brown Act will discuss and make recommendations for the PBID 2012 -2013 fiscal year's budget to the City Council. Staff is recommending that the PBID Advisory Board accept the proposed spending plan, and recommend to the City Council to set the date of a Public Hearing as April 3, 2012 to adopt the FY13 PBID assessment. Discussion & Analysis: PBID assessments are levied as a fair and equitable way to provide funds to maintain, operate, and improve business areas in the City. Based on the PBID assessment revenue to date, the anticipated revenue for FY 12 will be approximately $135,000. The PBID Board, in its meeting of Tuesday, February 14, 2012, will receive staffs proposal and consider a spending plan recommendation of approximately $296,000. The $161,000 of unused funds from FY 12 will be used to cover remaining cost associated with FY13 appropriations. Funds assessed in the District will be used to benefit the businesses The spending plan adopted by the PBID Board is based on the needs of the District as determined by the completion of a Needs Assessment to identify costs and issues involved with maintaining and improving the City's business areas. The report approved by the PBID Board includes spending plan for FY13 projects as follows: • Commercial Area Facade Improvement Program • Maintenance of the surveillance cameras. In addition, any funds unspent from the previous fiscal year's budget not used are recommended to be kept in reserves. Expenses regularly /historically arise that exceed the budgeted costs. SPENDING PLAN: A summary of the spending plan as well as the proposed activities and budget for the new fiscal period are provided below: Commercial Area Fagade Improvement Program: $266,000 Certain areas of the City's business community require a plan of action to promote economic revitalization. Master planning and facade improvements provide the tools and guidance needed to bring about change in economically depressed areas. The Plan is a blueprint, which may include fagade improvements, zoning enhancements, signage, landscape and streetscape guidelines, architectural requirements, special events, as well as plans or concepts to not only market the existing businesses in Lynwood, but marketing schemes to attract new business to our City. The cost of Commercial Area Enhancement Program Improvements, special events, marketing and master planning should not exceed $266,000 2 Surveillance Camera Maintenance: $30,000 Surveillance cameras have had a positive impact on the Lynwood business community. Crime has substantially been reduced which allows business owners to operate more efficiently throughout the year. Crime not only includes theft, but also includes graffiti and vandalism. The presence of cameras is a deterrent and if a crime occurs, the conviction rate increases with the ability to identify those responsible. The cost to maintain the cameras is approximately $30,000 per year. TOTAL ALLOCATION $ 296,000 Past Expenditures: FY 12 Due to the nature of the expenditures requested in the previous fiscal year's fund allocation, funds have not been fully expended and must be carried into FY 13. A summary of the FY 12 spending plan and status is as follows: Fund Use Amount 1. Commercial Area Enhancement Program - $161,000 Status: The guidelines for the Facade Program are complete and it's anticipated to be launched this year. The Master Planning of the Atlantic corridor is progressing. The increase in revenue will make the Pilot Program more effective in its initial year of service to the business community once activated. 2. Surveillance Camera Maintenance - $30,000 Status: The billing for the maintenance will not be submitted until early 2012. The funds were required to be in place in order to effectuate the maintenance agreement. 3. Street Sweeper Maintenance Contract - $25,000 Unused funds: The estimated fund carry over from FY 12 appropriated funds is $161,000, including the project budgets listed above. The amounts stated in this report are estimates and the costs may be more or less than indicated. Fiscal Impact: The annual PBID assessment is billed through the Business License System, with annual renewals mailed out in December of each year. The proposed expenditures for FY 13 are approximately $135,000 with carryover of approximately $161,000 to cover costs associated with FY 13 fund appropriations. It is estimated that a PBID assessment equal to 50% of the annual Business License Fee will result in sufficient revenue to cover the 3 identified costs that are exclusively for the benefit of the Parking and Business Improvement District as mandated by Ord. #1262. Coordinated With: Finance Department City Attomey City Manager's Office 4