HomeMy Public PortalAbout20090211 - Agenda Packet - Board of Directors (BOD) - 09-05 Midpeninsula Regional
Open Space District
Meeting 09-05
SPECIAL AND REGULAR MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
6:00 p.m.
Wednesday, February 11, 2009
330 Distel Circle
Los Altos, California
AGENDA
SPECIAL MEETING
The Special Meeting Closed Session will begin at 6:00 p.m. At 7:00 p.m.,the Board will convene the Regular
Meeting.
6:00 ROLL CALL
SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE
DISTRICT-CLOSED SESSION
I Closed Session—Conference with Legal Counsel—Existing Litigation- California Government Code
§54956.9(a)- Chiocchi et al. vs. Midpeninsula Regional Open Space District et al., Santa Clara
County Superior Court Case No. 107 CV095669
REGULAR MEETING
7:00* REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE
DISTRICT
ROLL CALL
REPORT ON RETURN FROM CLOSED SESSION(The Board shall publicly state any reportable action taken in
Closed Session pursuant to Government Code Section 54957.1)
ORAL COMMUNICATIONS—Public
ADOPTION OF AGENDA
7:10* CONSENT CALENDAR
I Approve Minutes of the Regular Board Meeting of January 28, 2009
2 Approve Revised Claims Report
3 Approve Written Communications—None
Meeting 09-05 Page 2
7:20* BOARD BUSINESS
4 Approval of Appointment of Alternates to the California Joint Powers Insurance Authority(CaIJPIA)
Board of Directors—S. Abhors
5 Adopt Amendments to the District's Conflict of Interest Code—G. Sam
6 Permission to conduct training burns at the Rancho de Guadalupe area of Sierra Azul Open Space
Preserve in conformance with the agreement with Santa Clara County Fire Department; Determine
that the recommended actions are categorically exempt under the California Environmental Quality
Act(CEQA).—D. Sanguinetti
7 Authorization to Conduct a Vegetation Management Prescribed Burn at Russian Ridge Open Space
Preserve in 2009—D. Sanguinetti
8 Approval of Reclassification of Community Programs Aide to Assistant Program Coordinator and
Amend the Fiscal Year 2008-2009 Position Classification and Compensation Plan—A. Spiegel
9 Acceptance of Report on the District's FY 2007-2008 Legislative Program and Adoption of FY 2009-
2010 Legislative Program—R. Jurgensen
10 Elect Board Member to Serve on San Francisco Bay Restoration Authority—R. Jurgensen
INFORMATIONAL REPORTS—Reports on compensable meetings attended. Brief reports or announcements
concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff
for factual information; request staff to report back to the Board on matter at a future meeting; or direct staff
to place a matter on a future agenda.
A. Committee Reports
B. Staff Reports
C. Director Reports
SPECIAL MEETING CLOSED SESSION RECONVENED(IF NECESSARY)
REPORT ON RETURN FROM RECONVENED CLOSED SESSION(IF NECESSARY)(The Board shall publicly
state any reportable action taken in Closed Session pursuant to Government Code Section 54957.1)
ADJOURNMENT
Times are estimated and items may appear earlier or later than listed.Agenda is subject to change of order.
** TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each item is considered by the Board of
Directors. You may address the Board concerning other matters during Oral Communications. Each speaker will ordinarily be
limited to three minutes. Alternately,you may comment to the Board by a written communication, which the Board appreciates.
Consent Calendar. All items on the Consent Calendar may be approved without discussion by one motion. Board members, the
General Manager,and members of the public may request that an item be removed from the Consent Calendar during consideration
of the Consent Calendar.
In compliance with the Americans with Disabilities Act,if you need assistance to participate in this meeting,please contact the
District Clerk at(650)691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements
to ensure accessibility to this meeting.
Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members
less than 72 hours prior to the meeting,will be available for public inspection at the District's Administrative Office located at 330
Distel Circle, Los Altos,California 94022.
Meeting 09-05 Page 3
CERTIFICATION OF POSTING OF A(;ENDA
1,Gregory L.Sam,District Clerk for the Midpeninsula Regional Open Space District(MROSD),declare that the foregoing agenda for the
February 11,2009 Special and Regular Meetings of the MROSD Board of Directors was posted and available for review on February 6,
2009 at the Administrative Offices of MROSD,330 Distel Circle,Los Altos,California,94022. The agenda is also available on the
District's web site at httn://www.openspace.org.
Signed this 6th day of February 2009,at Los Altos,California.
District Clerk Date: 02/06/09
r Claims No. 09-03
Meeting 09-05
Date 2/11/09
Revised
Midpeninsula Regional Open Space District
# Amount Name Description
9604 $48,791.22 John Deere Company Mowing Tractor
9605 $4,768.40 The Bank Of New York Mellon Note Paying Agent Fees-Debt Service
9606 $4,645.00 Employment Development Department Unemployment Insurance Claims-4th Quarter 2008
9607 $3,615.01 NFP Accounting Technologies Annual Maintenance&Support-Accounting Software
9608 $3,259.00 *1 First National Bank Conferences&Training Expenses-"Presenting Data And
Information"Course Registration For 10 Employees/Nonprofit
Technology Network Conference/Wildland Fire Class
9609 $3,105.00 Wetlands&Water Resources Natural Resource Management Evaluation&Dam Condition
Assessment-Thornewood
9610 $3,025.00 Econo Tree Service Tree Removal-AO
9611 $2,748.37 *1 First National Bank Field Supplies/Gloves/Winch Equipment/Shelf Units To Hold
Hazardous Material Containers-SFO/Tool Kit/Evidence
Storage Supplies/Socket Set
9612 $2,500.00 Newton Chan Consulting Services-Google Maps Customization Project
9613 $2,492.13 Roy's Repair Service Vehicle Repairs&Service
9614 $2,033.71 The Ferguson Group Legislative Consultant-Lobbyist For Mt. Umunhum
9615 $1,614.44 Forestry Suppliers 3 Fire Shelters&Field Supplies
9616 $1,456.45 Highway Technologies Stop Signs, Posts&Highway Marking Paint
9617 $1,449.19 Office Depot Office Supplies,Calendars,Drawer Organizers, Binders,
Calculator, Laminating Supplies, Desk Lamp&Coat Hooks
9618 $1,250.00 Rhus Ridge Associates 2009 Road Maintenance Dues
9619 $1,209.52 CMK Automotive Vehicle Maintenance&Repairs
9620 $1,208.82 *1 First National Bank Business Related Meals-Board Meetings,Interview Panel
Lunches, LFPAC Meetings,Radio Consultant Meeting,Wildland
Fire Policy Meeting, Board Field Trip, Farm Bureau Meeting&
Project Management Training
9621 $1,120.00 Mark Hylkema Archaeological Survey For The Prescribed Burn At Monte Bello
9622 $1,095.52 XO Communications Internet Service-AO
9623 $966.60 Cartridge World 7 Printer Cartridges
9624 $942.68 Target Specialty Products Landscaping Supplies
9625 $915.33 *1 First National Bank Computer Expenses/Server Hardware
9626 $789.83 *1 First National Bank Uniform Expenses
9627 $772.00 Rich Voss Trucking Rock Delivery For SFO Parking Expansion
9628 $727.57 Metro Mobile Communications Radio Equipment&Supplies
9629 $644.60 Patsons Media Group Printing Services-Envelopes
9630 $591.97 *1 First National Bank Office Supplies/Paper Shredder/Fax Machine/Cleaning Kit For
Postage Machine
9631 $574.75 Ergo Vera Ergonomic Evaluations
9632 $536.65 *1 First National Bank Vehicle Supplies/Lift Kit
9633 $521.40 Gempler's Uniform Expenses
9634 $478.00 *1 First National Bank Staff Polo Shirts&Holiday Luncheon Supplies
9635 $477.89 Brim Tractor Company Mower Parts
9636 $463.84 Stevens Creek Quarry Rock For SFO Driveway Expansion
9637 $371,09 *1 First National Bank Subscriptions&Books
9638 $366,43 Sunnyvale Ford Vehicle Repairs, Service&Supplies
9639 $305.17 Lab Safety Supply Various Safety Signs&Hand Sanitizer
9640 $287.59 Northern Energy Propane-FFO
9641 $255.00 *1 First National Bank Membership Dues-International Public Management Association
Dues/California Society Of Municipal Finance Officers Dues
9642 $226.81 The Workingman's Emporium Uniform Expenses
9643 $214.12 Dolan, Brendan Reimbursement-Uniform Expense
9644 $213.26 Neopost Postage Machine Ink Cartridge
9645 $210.00 Bill's Towing&Recovery Towing Services
Page 1 of 3
f Claims No. 09-03
Meeting 09-05
Date 2/11/09
Revised
Midpeninsula Regional Open Space District
# Amount Name Description
9646 $174.02 Cascade Fire Equipment Company Field Supplies-Fire Gloves
9647 $171.04 Summit Uniforms Uniform Expenses
9648 $165.47 Los Altos Garbage Company Garbage Service-AO
9649 $165.21 Great Printing&Copies Printing Services-Preserve Brochures
9650 $158.00 County Of Santa Clara-Office Of The Fingerprinting Services
Sheriff
9651 $155.00 Cupertino Medical Group Employee Medical Services
9652 $136.40 West Payment Center Legal Pamphlets
9653 $132.34 *** AT&T Telephone Service-AO&FFO/Fax Service-FFO/Alarm
Service-FFO
9654 $130.85 Perez,Mike Reimbursement-Patrol Bike Supplies
9655 $126.22 *1 First National Bank Rental Residence Expenses
9656 $119.00 Coastal Sierra Internet Service-SFO
9657 $102.00 *2 Santa Rosa Junior College Additional Fees For New Recruitment Academy Training-2
Employees
9658 $97.55 National Business Furniture Floor Mats
9659 $91.00 Del Rey Building Maintenance Janitorial Supplies-AO
9660 $90.93 Smith,Jeff Reimbursement-Patrol Bike Expenses
9661 $89.72 *1 First National Bank Volunteer/Docent Expenses&Supplies
9662 $82.70 Beckman,Craig Reimbursement-Rental Residence Expenses
9663 $78.00 Pacific Telemanagement Services Pay Phone-Black Mountain
9664 $69.00 Terminix Pest Control-AO
9665 $65.94 Paterson, Loro Reimbursement-ATV Supplies&PRAC Membership Dues
9666 $65.35 Seton Sprinkler System Signs-SFO
9667 $60.00 Macke Water Systems Water Dispenser Rental-Two Months
9668 $59.00 Barron Park Supply Plumbing Supplies
9669 $52.49 *1 First National Bank Nature Center Supplies
9670 $37.50 Priority 1 Repair Patrol Truck Spotlight
9671 $22.45 California Water Service Company Water Service-Windy Hill
9672 $21.95 Bay Nature Magazine Annual Subscription
9673 $20.00 The City Of Sebastopol Fingerprinting Services
9674 $19.25 ID Plus Name Tags
9675 $10.50 Ace Fire Equipment&Service Fire Extinguisher Maintenance
Company
9676 R $12,291.00 Able Glass Remove&Replace 19 Windows-Employee Residence
9677 R $4,062.50 Normal Data Consulting Services-Database Construction,Updating&
Maintenance For Operations Department
9678 R $2,255.01 Roy's Repair Service Vehicle Repairs&Service
9679 R $1,850.35 Home Depot Field Equipment&Supplies/Plumbing Supplies!Parking
Bumpers/Batteries/Lumber/Pressure Gauge J Saw Blades/
Replacement Door For Rental Residence
9680 R $1,785.23 *** AT&T Telephone Service-AO, FFO&SFO/Fax Service-AO
9681 R $1,601.25 *3 San Mateo County Planning&Building Permit Fees For Removal Of 17 Eucalyptus Trees At Pulgas
Division Ridge
9682 R $1,444.19 CMK Automotive Inc. Vehicle Maintenance&Repair
9683 R $1,279.78 Orchard Supply Hardware Field Supplies/Flashlights/Shelving Units J Vehicle Supplies/
Plumbing Supplies
9684 R $1,150.00 Rachel Demitrios Create Database Manual&Incident Report Form
9685 R $909.06 Direct Marketing Solutions Mail House Services
9686 R $583.67 Costco Office&Field Supplies
9687 R $547A6 United Site Services Sanitation Services-Sierra Azul&Fremont Older
9688 R $525.98 Beckman,Craig Reimbursement-Uniform Expense
Page 2 of 3
i
r
r
Claims No. 09-03
Meeting 09-05
Date 2/11/09
Revised
Midpeninsula Regional Open Space District
# Amount Name Description
9689 R $525.00 L.Craig Britton Consulting Services
9690 R $500.30 Los Altos Garbage Company Garbage Service-RSA
9691 R $500.00 Regional Water Quality Control Board Water Quality Certification
9692 R $216.00 McKowan, Paul Reimbursement-Volunteer Supplies
9693 R $210.00 Elkhorn Slough Foundation Registration-California Red-Legged Frog Workshop
9694 R $174.00 *4 Le's Alterations Additional Sewing For Changing Uniform Patch To New Logo
9695 R $120.00 Malone, Brian Reimbursement-Cell Phone
9696 R $99.00 Premiere Global Services Fax Broadcast Services
9697 R $36.91 United Parcel Service Parcel Shipping
Total $138,674.63
*1 Urgent Check Issued 1/7/09
The total amount for First
National Bank is$11,422.49
*2 Urgent Check Issued 2/4/09
*** Directors Hanko And Davey
Are Recusing Themselves
From Voting On These
Identified Claims. Director
Davey Owns Stock In AT&T
Which Exceeds The
Permissible Level For Voting
On These Claims. Director
Hanko's Recusal Is Voluntary.
*3 Urgent Check Issued 2/9/09
*4 Urgent Check Issued 2/6/09
P f Page 3
' Midpeninsula Regional
• ' I Open Space District
R-09-10
Meeting 09-05
February 11, 2009
AGENDA ITEM 4
AGENDA ITEM
Approval of Appointment of Alternates to the California Joint Powers Insurance Authority
(CaIJPIA) Board of Directors
GENERAL MANAGER'S RECOMMENDATION
Approve Appointment of Alternate Representatives to the California Joint Powers Insurance
Authority (CaIJPIA) Board of Directors: General Manager Steve Abbors, General Counsel Sue
Schectman and Administration and Human Resources Manager Greg Sam.
DISCUSSION
At your last regular meeting on January 14, 2009, the Board of Directors appointed President
Hanko to serve as the District's representative to the CaIJPIA Board of Directors pursuant to the
Joint Powers Agreement (JPA). The JPA states that in addition to one representative from the
member agency's legislative body, there shall be "at least one alternate who shall be an officer or
employee of the member." The alternate member(s) shall have the same authority as the regular
member.
Last year, the Board of Directors approved designating the General Manager and Administration
and Human Resources Manager as the first and second alternates respectively in place of the
Board President. Recently, however, the Risk Management function,previously located in the
Administration Department, was split between the Legal Department and the Administration
Department. As a result of this reorganization,three alternates are now recommended: General
Manager Steve Abbors, General Counsel Sue Schectman and Administration and Human
Resources Manager Greg Sam. If the Board President is unable to attend the annual CaIJPIA
Board meeting in July or any other matter required by the CaIJPIA Joint Powers Agreement, an
alternate would be sent in the President's place.
According to the bylaws of the CaIJPIA, each year the Board of Directors must actually name the
individual representatives.
R-09-10 Page 2 of 2
FISCAL IMPACT
None.
PUBLIC NOTICE
None required.
CEQA COMPLIANCE
req
uired.
uired.
i q
NEXT STEPS
If approved by the Board, staff will advise Ca1JPIA of the names of the District alternates: General
Manager Steve Abbors, General Counsel Sue Schectman and Administration and Human
Resources Manager Greg Sam.
Prepared by:
Gregory L. Sam, Administration and Human Resources Manager
Contact person:
Stephen E. Abbors, General Manager
_III
f p
Midpeninsula Regional
• ' Open Space District
� 4
R-09-07
Meeting 09-05
February 11, 2009
AGENDA ITEM 5
AGENDA ITEM
Amendments to the District's Conflict of Interest Code.
GENERAL MANAGER'S RECOMMENDATION C
Adopt the attached Resolution Amending the District's Conflict of Interest Code.
DISCUSSION
Pursuant to Government Code Section 87306.5, every two years the District is required to review
its Conflict of Interest Code and submit a notice to the code-reviewing body (California Fair
Political Practices Commission or FPPC), that specifies whether the Conflict of Interest Code
(Code) is accurate or needs amending. The purpose of Section 87306.5 is to ensure that: "No
later than July 1 of each even-numbered year, the code reviewing body shall direct every local
agency which has adopted a Conflict of Interest Code in accordance with this title to review its
Conflict of Interest Code and, if a change in its code is necessitated by changed circumstances,
submit an amended Conflict of Interest Code in accordance with subdivision(a) of Section
87302 and Section 87303 to the code reviewing body."
The Code must be amended when adding or deleting positions, changing disclosure categories or
changing job titles. Based on these criteria, staff filed the required notice with the FPPC in
October 2008, stating that the District's Conflict of Interest Code needed to be amended. The
proposed amendments to the Code are as follows:
• Amend the position title of"Senior Administrative Assistant"to "Deputy District
Clerk/Office Manager."
• Add the new position title of"Communications Specialist."
• Add the new position title of"GIS Coordinator."
• Add the new position title of"Principal Management Analyst."
• Add the new position title of"Resource Planner II."
• Add the new position title of"Senior Accounting Specialist."
R-09-07 Page 2
• Add the new position title of"Senior Resource Planner/Senior Resource Management
Specialist."
• Eliminate the Community Affairs Supervisor position, which is currently included in the
Code, but no longer exists.
• Eliminate the Land Protection Specialist position, which is currently included in the Code,
but no longer exists.
In accordance with the FPPC regulations, the District's Notice of Intention to amend its Conflict
of Interest Code has been posted for at least 45 days prior to tonight's Public Hearing on the
matter. Notice was also provided to each staff member affected by the proposed Code
amendments. As of the writing of this report, the District Clerk has received no public or staff
comments regarding the proposed changes.
A complete copy of the proposed amended Conflict of Interest Code is attached for your review.
FISCAL IMPACT
None.
PUBLIC NOTICE
Notice of the public hearing and proposed amendments has been posted for the required 45 days
prior to tonight's meeting. Affected staff members were notified of the proposed amendments.
CEQA COMPLIANCE
Not applicable.
NEXT STEPS
If approved by the Board, staff will transmit the proposed amendments to the District's Code to
the FPPC for final review and approval. Once approved by the FPPC, staff will implement the
amended Code.
Attachment:
1. Proposed Amended Conflict of Interest Code.
Prepared by:
Gregory L. Sam, District Clerk
Contact person:
Same as above
i
RESOLUTION No.09-0 6
PASSED AND ADOPTED OPTED b the Board of Directors of the Midpeninsula Regional Open Space
�
District on February 11, 2009 at a Regular Meeting thereof,by the following vote:
AYES: Mary Davey, Jed Cyr, Larry Hassett, Nonette Hanko,
Pete Siemens, Cecily Harris ,- & Curt Riffle
NOES:
None
ABSTAIN: None
ABSENT: None
APPROVED:
ATTEST:
President
�ecretary Board of Directors
Board of Directors
ninsula
Regional Openen Space
ace District,hereby certify that
I, the District Clerk of the Mid e
1 adopted b the Board of Di
rectors of
d correct co
of a resolution duly p Y
an Y
the abov
e is a true p
ict by
the
abo
ve vote at a meeting thereof duly
m
the Midpensula Regional Open Space Distr
held and called on the above day.
District err
' t
RESOLUTION 09-_aL- _
RESOLUTION OF THE BOARD DIRECTORS
CE DISTRICT
OF THE MIDPENINSULA REGIONAL OPEN
AMENDING CONFLICT OF INTEREST CODE
WHEREAS,by Resolution No. 00-73,the Board of Directors of the Midpeninsula
Regional Open Space District adopted a Conflict of Interest Code pursuant to the Political
Reform Act of 1974; and
WHEREAS, Government Code Section 87306.5 requires a biennial review of the
District's Conflict of Interest Code; and
WHEREAS,the District,in accordance with the California Fair Political Practices
Commission Regulation 18750.1 (Title 2 California Code of Regulations Section 18750.1),
has prepared code amendments,noticed affected staff members and the public of its intent
to amend the
code and conducted a public hearing to consider the amendments.
,
NOW, THEREFORE,the Board of Directors of the Midpeninsula Regional Open
b resolve to repeal Resolution No. 00-73 and adopt the amended
Space Di
strict does hereby
Co
nflict of Interest Code as contained herein,to be effective on the thirtieth(30)day
code b the Fair Political Practices
following a
of the District's amendedy
fwin approval
Commission.
Midpeninsula Regional
Open Space District
CONFLICT OF INTEREST CODE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
The Political Reform Act, Government Code Sections 81000, el seq., requires state and local
government agencies to adopt and promulgate Conflict of Interest Codes. The Fair Political
Practices Commission has adopted a regulation, 2 California Code of Regulations Section 18730,
which contains the terms of a standard Conflict of Interest Code, which can be incorporated by
reference and which may be amended by the Fair Political Practices Commission to conform to
amendments in the Political Reform Act after public notice and hearings. Therefore, the terms of
Title 2 California Code of Regulations Section 18730 and any amendment to it duly adopted by
the Fair Political Practices Commission, along with the attached appendix in which officials and
employees are designated and disclosure categories are set forth, are hereby incorporated by
reference and constitute the Conflict of Interest Code of the Midpeninsula Regional Open Space
District, except as provided below.
Designated employees shall file their statements with the Midpeninsula Regional Open Space
District who will make the statements available for public inspection and reproduction. (Gov.
Code Section 81008). Statements for all designated employees will be retained by the agency.
Exception: The portion of land located within the District boundaries or sphere of influence, or
within two miles of the District's boundaries or sphere of influence, or within two miles of any
land owned by the District used primarily as the residence of the designated position, including
up to three acres in area surrounding such residence, shall not be considered an"interest in real
property" for the purposes of this Code and need not be reported, but the rest of any such land
shall be reported and its value declared.
330 Distel Circle • Los Altos, CA 94022-1404 • Phone: 650-691-1200
Fax:650-691-0485 • E-mail:info@openspace.org • Web site: www.openspace.org
CONFLICT OF INTEREST CODE FOR THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
APPENDIX
Assigned Disclosure
Designated Positions Categories
Administration and Human Resources Manager 1,2, 3
Area Superintendent 1,2,3
Assistant General Counsel 1,2, 3
Assistant General Manager 1,2, 3
Board Members 1, 2, 3
ntty-Affa4f E,Suparvisoi 2,-3
GO(TIrTILItiic�ition,s.��perialist ?_3
Consultant— 1,2, 3
Controller*
General Counsel 1,2,3
General Manager 1,2,3
GIS Coordinator _12�3
Latw P-rotection-SpeGiaw 1,_2,_3
Maintenance and Resource Supervisor 2,3
Management Analyst 2,3
Open Space Planner 1 1,2, 3
Open Space Planner 11 1,2, 3
Operations Manager 1,2, 3
Planning Manager 1,2, 3
Planning Technician 2, 3
Principgi,Management Analyst
Public Affairs Manager 1,2, 3
Public Affairs Specialist 2,3
Real Property Manager 1,2,-3
Real Property Specialist 1,2,3
Resource Management Specialist 1,2,3
Resource Planner 1,2, 3
Resource Planner il j__2 3
Resource Specialist I/Resource Planner 1 1, 2,3
&enior,4d4niriistrative Assistantp _pq�pLilyDistii(,tClerk/OfficeRa _qer 2, 3
Senior Accowitbg.SpecLa(tst 2-3
Senior Planner 1,2,3
Senior Real Property Planner 1,2, 3
Senior Resource Planner/Senior Resource.ManpqeMgnt,S)eciiFiLt _1 ,2�3
Supervising Patrol Ranger 2, 3��
Support Services Supervisor 2, 3
Amended 02/11/09
DISCLOSURE CATEGORIES
Category 1 —Interests in real property are reportable interests if:
A. The real property to which the interest pertains is located in whole or in part within the
District's boundaries or sphere of influence, or within two miles of the District's boundaries
or sphere of influence, or within two miles of any land owned by the District. Ownership
shall include an easement, leasehold, beneficial or legal interest, or option to acquire such
interest.
B. For purposes of this category, "interest in real property" does not include property used
exclusively as the personal residence of the filer, including the residence and up to three
acres in area surrounding the residence. The remainder of any such land, if any, shall be
reported and its value declared.
Category
A. Investments and business positions in any business entity which is engaged in business
within the District and which is of the type which has contracted with the District to provide
employee testing or training, professional services, consulting services, financial services,
lies materials machine books uniforms publications, equipment,
other services, supplies, machinery, , p
vehicles or insurance.
B. Investments and business positions in any business entity which engage in the design,
planning, engineering, construction, materials supply or project management of private or
public construction projects with the District.
C. Investments and business positions in any business entity which engage in the business of
brokerage, acquisition, leasing, marketing or disposal of real property within the District.
D. Investments and business positions in any business entity which, within the District, engage
in the preparation of reports, surveys, evaluations or investigations of the type used by the
District, including environmental documents such as environmental Impact Reports, real
property appraisals, land surveys, environmental assessments, hazardous waste
investigations, percolation evaluations, engineering reports, biological assessments, geologic
or hydrologic evaluations, or evaluation of the physical condition of real property.
Category 3
A. Income from any source which provides employee testing or training, professional services,
consulting services, financial services, other services, supplies, materials, machinery, books,
uniforms, publications, equipment, vehicles or insurance within the District.
B. Income from sources which engage in the design, planning, engineering, construction,
materials supply or project management of private or public construction projects within the
District.
Amended 02/11/09
C. Income from sources that engage in the business of brokerage, acquisition, leasing,
marketing, or disposal of real property within the District.
D. Income from sources which, within the District, engage in the preparation of reports, surveys,
evaluation or investigations of the type used by the District including environmental
documents such as Environmental Impact Reports, real property appraisals, land surveys,
environmental assessments, geologic or hydrologic evaluations, or evaluations of the
physical condition of real property.
* Controller: Manages public investment.
Although the Controller is part of the Midpeninsula Regional Open Space District, this
position has been deemed a public official who manages public investments under
Government Code section 87200. Therefore this position is within the exception pursuant to
Government Code section 82019 and is listed in this code for informational purposes only.
** Consultant Disclosure Category
Consultants shall be included in the list of designated employees and shall disclose pursuant
to the broadest disclosure category in the code subject to the following limitation:
The general manager may determine in writing that a particular consultant, although a
"designated position," is hired to perform a range of duties that is limited in scope and
thus is not required to fully comply with the disclosure requirements in this section. Such
written determination shall include a description of the consultant's duties and, based
upon that description, a statement of the extent of disclosure requirements. The general
manger's determination is a public record and shall be retained for public inspection in
the same manner and location as this conflict of interest code.
Amended 02/11/09
I
t
• IMidpeninsula Regional
Open Space District
R-09-14
Meeting 09-05
February 11, 2009
AGENDA ITEM 6
AGENDA ITEM
Permission to Conduct Training Burns at the Rancho de Guadalupe Area of Sierra Azul Open
Space Preserve in Conformance with the Agreement with Santa Clara County Fire Department
GENERAL MANAGER'S RECOMMENDATIONS
1. Determine that the recommended actions as set out in this report are categorically exempt
under the California Environmental Quality Act(CEQA).
2. Authorize the General Manager to work with Santa Clara County Fire and other fire
agencies to conduct prescribed burns for training purposes at the Rancho de Guadalupe
area of Sierra Azul Open Space Preserve, as specified in the existing Permit to Enter, and
to allow for additional training not involving live fire, from the date of execution through
December 31, 2010.
BACKGROUND
The District has received a request from the Santa Clara County Fire Department to conduct
controlled burns, for training purposes, on a portion of the former Rancho de Guadalupe property
in Sierra Azul Open Space Preserve. The request is to burn up to nine (9) acres of grassland
adjacent to the Cherry Springs Reservoir(see Exhibit 1).
At the regular meeting of June 11, 2008 the Board approved a three-year Permit to Enter for
Santa Clara County Fire to conduct prescribed burns at Rancho de Guadalupe (see Report R-08-
70). A stipulation of the approval was that staff would seek permission from the Board each year
to conduct the burns.
Because of the unusually early start to the fire season in 2008, only blacklining and other site
preparation was done, but a full burn was not conducted. However, prescribed burns had been
successfully conducted in 1997 (see Report R-97-73), 1999 (see Report R-99-68), 2003 (see
Report R-03-45), and 2004 (see Report R-04-51).
t
R-09-14 Page 2
Board approval was also obtained to conduct a burn in 2001 (see Report R-01-62) and in 2005
(see reports R-05-65 and R-05-80); however, these burns were not conducted because staff from
other fire fighting agencies were not available. A second Board report was written in 2005
because the liability language was changed and Board approval was obtained for the new
language.
Approval was also obtained in 2006 (see report R-06-117) utilizing the new liability language.
However, once again, conditions prevented the burn from being implemented.
DISCUSSION
The project will involve burning up to nine (9)acres of grassland and sparse chaparral. This
particular site was chosen because the gentle slope, combined with light fuels, is appropriate for
conducting a safe burn, with minimal erosion potential. The site is easily accessible and water is
readily available. A 100,000 gallon water tank provides a dependable water source for two fire
hydrants located within the burn area. Two additional hydrants are in close proximity. The site is
remote and closed to the public, so the project will not interfere with recreational activities or
neighboring properties. Also, the District has a 1,800-gallon water tanker which will be
available to provide additional support for the burn.
Pending Board approval, the burn will be scheduled for suitable dates between the date of
approval, and December 31, 2009. Any dates which are chosen will be depend on the availability
of adequate staff and resources and on conditions being appropriate to safely conduct the burn.
Prior the burn dates the public will be notified of the project through a post card notification, and
also information will be posted on the District's website. District Board members will be invited
to attend.
If feasible, the dates will be chosen to provide an opportunity to train new firefighters from other
agencies, who will be attending the planned Joint Agency Fire Academy. Firefighters from this
academy are from many of the jurisdictions which provide fire services to the District. In
addition, staff from the District and Santa Clara County Fire Department will be on-site prior to
the event to prepare for the burns, which will involve some vegetation clearing and a small
amount of burning around the edge of the site (black-lining) to protect trees and to provide
further protection against escape of the fire.
Prior to the burn some off-site training, such as fire shelter deployment, will be held to better
prepare fire fighters for the prescribed burn. This training will not involve the use of live fire.
Santa Clara County Fire Department will be the lead agency in conducting the exercises. It will
be responsible for controlling site access, conducting the burns, providing logistical support, and
complying with Bay Area Air Quality Management District regulations. The California
Department of Forestry and Fire Protection (CALFIRE)and other local agencies may also
participate in the training.
R-09-14 Page 3
Indemnification and release of liability language is included in the Permit to Enter. The agencies
agree to indemnify, hold harmless, defend and protect the other agency , its officers, officials,
directors, agents, and employees from any and all claims arising from each other's negligence.
The project will provide the following benefits for the District:
1. Training in Wildland Fire and Incident Command System for District and County Fire
Department staff.
2. Improved working relationship with Santa Clara County Fire Department.
3. Reduction of fuel load in the burn area and subsequent reduction of the possibility of a
wildland fire.
4. Enhancement of native vegetation and removal of invasive vegetation through the re-
introduction of naturally occurring fire, under controlled conditions.
RESOURCE MANAGEMENT CONSIDERATIONS
A checklist, developed by CALFIRE for vegetation management burns, was used to evaluate the
full spectrum of environmental concerns. The results of the checklist show no significant
impacts on water resources, soil stability, vegetation, habitat, wildlife, air quality, or visual
aesthetics.
The vegetation community of the burn area is approximately 85% non-native annual and 15%
perennial grassland. Pre and post burn monitoring in this area during previous burns showed
reduced thatch and increased cover of native grass species including purple needle grass
(Nassella pulchra) and squirreltail (Elymus elymoides). The proposed burn is anticipated to
have a similar effect on the composition of the grassland vegetation.
The impact on wildlife of these grassland burns will be minimal due to the low intensity of the
burn. No rare or endangered species inhabit the burn area. Coast horned lizards (Phyrnosoma
coronatum) have been sighted on the upper chaparral slopes of the preserve, but not in the burn
area.
Resource Management Staff will monitor the site by photographing the burn area prior to, and
after, the burn. The area will also be monitored for the re-growth for native species while
targeting invasive species for treatment.
Resource Protection
To ensure adequate protection of the area, staff has placed certain constraints on the project,
which are specified in the attached Permit to Enter. Among the conditions are the following:
• District staff will be on-site for the duration of the events.
• Santa Clara County Fire Department must minimize off-road driving of vehicles.
R-09-14 Page 4
Archeological Review
Prior to the 1997 Project Wildfire exercise, the Silicon Valley Defense Space Consortium paid
for an archaeological review of the burn area. The review showed that there were no significant
archeological resources in the area.
CEQA COMPLIANCE
Project Description
The project consists of burning up to nine acres of grassland and sparse chaparral at the Rancho
de Guadalupe area of the Sierra Azul Open Space Preserve for the purpose of training and study.
The burn project will occur during the period of April 1, 2009 and December 31, 2009, with a
maximum of three burns occurring during the project period with a maximum of one burn per
calendar year.
CEQA Determination
'11 h environment. It is
w not have a significant effect on the e o
Staff concludes that this project r g
categorically exempt from CEQA (the California Environmental Quality Act) under Sections
15304 and 15306 of the CEQA Guidelines as follows:
Section 15304 allows activities resulting in minor alterations to land such as grading,
landscaping, filling of earth, trenching, and backfilling. The proposed controlled burns are
similar to these activities in that they are only a temporary alteration to the land. In comparison to
other agencies who regularly conduct controlled burns of areas greater than 50 acres, the
proposed nine-acre burns are considered small, resulting in little impact to the land. The
vegetation is a grassland community. No trees will be removed and the reduction of thatch and
invasive species from the area will result in overall habitat improvements.
FISCAL IMPACT
Beyond the costs of staff time, there is limited fiscal impact from this project. Mailing costs for
neighbor notifications are estimated to be $200, and assistance from a consultant for creation of
the Incident Action Plan, Burn Plan and other documents is estimated to cost $800.
PUBLIC NOTICE
Neighbors, who live adjacent to the Rancho de Guadalupe area of Sierra Azul Open Space
Preserve, and those listed in the"Interested Parties," database have been notified of the Board's
consideration of this report. Notification would also be made to neighbors prior to the actual
planned burn dates.
R-09-14 Page 5
NEXT STEPS
If approved by the Board, the burn will be conducted dependent upon weather and resource
availability.
Attachment:
Exhibit 1 —Sierra Azul Burn Area Map
Prepared by:
Gordon Baillie, Management Analyst
Cindy Roessler, Senior Resource Management Specialist
Contact Person:
Gordon Baillie, Management Analyst
R-09-14 Page 6
Sierra Azul - Burn Area Map Exhibit 1
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Produced by Midpeninsula Regional Open Space District, September 2006
I
Midpeninsula Regional
Open Space District
R-09-12
Meeting 09-05
February 11, 2009
j AGENDA ITEM 7
AGENDA ITEM
Authorization to Conduct a Vegetation Management Prescribed Burn at Russian Ridge Open
Space Preserve in 2009.
GENERAL MANAGER'S RECOMMENDATION
Authorize District staff to work with CALFIRE (formerly CDF) and other fire agencies to
conduct a prescribed burn at Russian Ridge Open Space Preserve in 2009 for habitat
enhancement purposes.
BACKGROUND
At your regular meeting on July 26, 2000, you authorized the hiring of Rana Creek Habitat
Restoration to finalize the Russian Ridge Open Space Preserve three-year grassland management
project(see Report R-00-101). One finding was that prescribed burning, when combined with
other management techniques such as seeding and herbicide treatments, is a cost effective
method to control non-native invasive yellow starthistle and Harding grass, and increase native
plant cover and diversity. For this reason, it is recommended that prescribed burning continue to
be used as a tool to manage grassland habitat at Russian Ridge. Burning and herbicide treatment
have also controlled Harding grass at Rancho de Guadalupe, and increased native grasses.
At your regular meeting on July 11, 2007, you authorized the General Manager to enter into a
three-year agreement with the California Department of Forestry and Fire Protection (CALFIRE)
to conduct prescribed burns at Russian Ridge Open Space Preserve as an ongoing part of the
Grassland Management Implementation Plan (see Report R-07-77).
DISCUSSION
i
District staff worked with Angela Bernheisel (Vegetation Management Plan Coordinator) with
CALFIRE to prepare the prescribed burn plan for Russian Ridge Open Space Preserve.
The total area included in the agreement is approximately 254 acres (see Exhibit 1). The current
plan is to conduct the burn in the approximately 175 acres shown in Exhibit 2. Note that this is a
R-09-12 Page 2
similar area to that which was proposed for burning in 2008, but the perimeter lines have been
altered after further discussion in the field to provide clearer boundaries for the fire.
The burn was not held in 2008 due to the extraordinarily early start to the fire season in northern
California. The exact area of the burn boundaries will be finalized with CALFIRE, but will
remain within the areas shown in Exhibit 1. The practice of fire suppression, and the absence of
grazing, has allowed non-native grasses to form a thick thatch layer that dominates many areas of
' grassland habitat. The non-native species hinder the seedlingemergence and
Russian Rides rass a d ab
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the diversity of natives species over time. Appropriately
survival of native plants, thus decreasing y p
timed fire accomplishes the following objectives:
1) Removes the dense thatch layer produced by non-native, annual grasses, encouraging the
regeneration of native grassland wildflower species such as Johnny jump-ups (Viola
pedunculata), lupine species (Lupinus spp.), and California poppy (Eschscholzia californica)
2) Assists in the phased control of yellow starthistle (Ccntaurea solstitalis) an annual thistle,
and Harding grass (Phalaris aquatica) a perennial grass. Both of these are non-native,
invasive plants.
If the District's goal is sustained and efficient control of non-native invasive species and greater
native species diversity, then management of the preserve will need to include consecutive
prescribed burns combined with other control methods such as mowing, selective herbicide
treatment, and seeding of native species in selected areas. Additional opportunities provided by
a prescribed burn at Russian Ridge include:
1) Reintroduction of fire to a grassland ecosystem requiring fire;
2) Reduction of fire hazard - the ridge top grassland can function as a firebreak to stop fires
coming up from the slopes;
3) Additional opportunities for inter-agency cooperation; and
4) Development of a model program to help educate the public.
Although the major focus of this prescribed burn is vegetation management, there is a strong
element of training involved, as staff from the different agencies have the opportunity to work
together in controlled, live fire conditions. The incident command system will be utilized, and
for some new staff members this will be their first exposure to live fire, under the watchful eye
of experienced staff.
Project Description
The prescribed burn would be conducted under CALFIRE's Vegetation Management Program.
By providing trained staff as in-kind labor and equipment, the District will offset its costs.
CALFIRE will be the lead agency for the project and has prepared the burn plan and CEQA
(California Environmental Quality Act) compliance documents. It will also obtain all permits,
and provide personnel and equipment to conduct the burn. The District will help prepare the site,
provide staff to help conduct and monitor the burn, arrange traffic control along Skyline
Boulevard while the burn is in progress, and provide for public notification. Resource
Management Staff will monitor the site by photographing the burn area prior to, and after,the
R-09-12 Page 3
burn. The area will also be monitored for the re-growth for native species while targeting
invasive species for treatment.
I
The area proposed for burning will be contained by existing roads, disk lines and trails. Trees
and sensitive areas will be protected from impact during the burn. Existing disk lines and trails
will be cleared to ensure that the perimeter of the fire area is well established.
FISCAL IMPACT
The fiscal impact for this project will be minimal and will not require in any incremental budget
increases. It is anticipated that the only District costs will be staff time, as the expenses for
permits and other costs will be paid for by CALFIRE.
PUBLIC NOTICE
Neighbors, and those with an interest in Russian Ridge, Skyline Ridge, Windy Hill, Coal Creek,
Monte Bello, and Los Trancos Open Space Preserves had been advised of this project through a
mailing. Once the dates for the burn have been decided upon, then an additional post card
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mailing and media noti
fication will be made to update
ate neighbors and interested parties on the
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plans for the burn.
CEQA COMPLIANCE
CALFIRE will act as the lead agency for this project and has prepared the CEQA documentation
which has been reviewed by District staff. No CEQA determinations by the Board of Directors
are required.
NEXT STEPS
Pending Board approval, District staff will work with CALFIRE to plan and conduct the burn.
When more specific plans have been finalized, and closer to the event, a mailing to neighbors
and interested parties, and media releases, will be sent. Updated information will be provided to
Board members. Community representatives will also be invited to attend the prescribed burn.
Prepared by:
Gordon Baillie, Management Analyst
Cindy Roessler, Senior Resource Management Specialist
Contact person:
David Sanguinetti, Operations Manager
Attachments:
Exhibit 1 —CALFIRE Russian Ridge Vegetation Management Agreement- Boundary Map
Exhibit 2—Map of initial Area Proposed for Burning in 2009
R-09-12 Page 4
Exhibit 1 —CALFIRE Russian Ridge Vegetation Management Agreement- Boundary Map
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R-09-12 Page 5
Exhibit 2—Map of Initial Area Proposed for Burning in 2009
Russian Ridge Open Space Preserve
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Produced by Midpenitnnl,t Regional Open Space Qishid,lune 2008 4til�•
' IMidpeninsula Regional
Open Space District
R-09-15
Meeting 09-05
February 11, 2009
AGENDA ITEM 8
AGENDA ITEM
Approval of Reclassification of Community Programs Aide to Assistant Program Coordinator
and Amend the Fiscal Year 2008-2009 Position Classification and Compensation Plan.
GENERAL MANAGER'S RECOMMENDATION ?"'IV
Approve Reclassification of Community Programs Aide to Assistant Program Coordinator and
Adopt a Resolution Amending the Fiscal Year 2008-2009 Classification and Compensation Plan.
BACKGROUND
The Community Programs Aide position was created approximately four years ago in the Public
Affairs Department, and reported to the Community Affairs Supervisor. Only one such position
currently exists at the District. About a year later, the Community Affairs Supervisor position
became vacant, and was subsequently eliminated. With the departure of the Supervisor position,
and the inclusion of a new Website Content Coordinator position, the department manager
implemented revisions to a number of work assignments that impacted the duties of the
Community Programs Aide.
After a new job position is created, it is not unusual for the position to change or evolve after its
initial definition, especially if the department to which it is assigned, has changed the role of the
position and/or staffing complement. After the elimination of the Community Affairs Supervisor
position, the department manager was placed in the situation of needing his staff to take on the
duties and responsibilities of the former Community Affairs Supervisor position which needed to
continue. In a small department such as Public Affairs, it is not uncommon for staff to work
closely together to fill gaps when a vacancy occurs, and to take on work outside of their class
descriptions. Thus, with added work assignments, the position of Community Programs Aide
has evolved to assume higher level duties and responsibilities including independent decision-
making and judgment regarding some Public Affairs programs.
R-09-15 Page 2
DISCUSSION
At the direction of the General Manager, staff retained an outside, independent human resources
consultant, Jennifer A. Bower, of Regional Government Services , to study and evaluate the
Community Programs Aide position to determine if it was correctly classified. A position
description questionnaire was given to the individual currently working in the position, and both
the incumbent and the supervisor were interviewed regarding changes in the duties and
responsibilities of the position after elimination of the Community Affairs Supervisor position.
The position evaluation found that while part of the Community Programs Aide work is
administrative support, the incumbent has taken the next step up in many areas, such as
recommending programmatic additions and running new projects, such as solving the problem of
economically disadvantaged schools not participating in the"Spaces and Species"program, and
ongoing Docent recruitment activities and representing the District at community-hosted events.
The Community Programs Aide duties now include researching and recommending District
outreach activities; responsibility for coordinating one or more annual events, such as Bay Area
Ridge Trail Cruz;; identifying and drafting items for the District's website; researching and
writing articles for the District's newsletter; working directly with the geocaching community to
ensure monitoring and compliance with District guidelines;; and creating and coordinating the
District's Transportation Assistance Program.
After reviewing the Community Programs Aide job description, assessing other class
descriptions in the Public Affairs Department, searching the marketplace for appropriate job
titles and comparing those with titles used currently at the District, and examining other
appropriate public-sector community affairs positions, it was determined the position has
evolved to where the incumbent has been performing higher level duties and responsibilities than
the position was initially created to perform. This position has been assuming higher level duties
and responsibilities for some time and was found to be part administrative support and part
program coordinator in nature. Accordingly, staff is recommending this position be reclassified
to the position of Assistant Program Coordinator, which has been created to reflect the
realignment of higher level duties and responsibilities.
With the assignment of higher level duties and responsibilities, it is recommended the
compensation be increased for the proposed new position of Assistant Program Coordinator. The
current Community Programs Aide salary is $3,906 to $5,012 per month (264.50 to 289.50
salary points). Staff is recommending the proposed salary range be increased by five(5) salary
points (approximately 5%)to $4,106 to $5,268 per month (269.50 to 294.50 points).
This would establish the Assistant Program Coordinator salary at 10 points or approximately
10% below the Docent Coordinator position. The intent would be to benchmark the Assistant
Program Coordinator to the Docent Coordinator position since the current Community Programs
Aide spends most of her time supporting the District's docent program. The current difference in
compensation between the existing Community Programs Aide and Docent Coordinator is 14
salary points or approximately fifteen (15%) percent.
R-09-15 Page 3
Staff is also recommending the new pay range for the proposed Assistant Program Coordinator
be based on internal alignment with the Docent Coordinator position, since this position is
unique in job design to the District. There were no comparable positions found in our
compensation survey group to establish a new salary range based on a labor market survey of
similar positions.
FISCAL IMPACT
would cost an estimated 520 for the
If approved by the Board, the five (5)point salary increase $
remainder of fiscal year 2008-2009. The estimated additional cost for fiscal year 2009-10 would
be approximately $3,120 due to the five (5) point salary increase.
PUBLIC NOTICE
None required.
CEQA COMPLIANCE
Not applicable.
NEXT STEPS
Create a corresponding new salary range of 269.50—294.50 points that equates to $4,106 to
$5,268 per month, and amend the fiscal year 2008-2009 Classification and Compensation Plan
accordingly.
Attachments:
l. Current Job Description—Community Programs Aide
2. Proposed New Job Description—Assistant Program Coordinator—clean version
3. Proposed New Job Description—Assistant Program Coordinator—strikeout version
4. Amended Fiscal Year 2008-2009 Classification and Compensation Plan
Prepared by:
Annetta Spiegel, Human Resources Analyst
Contact person:
Gregory L. Sam, Administration and Human Resources Manager
Rudy Jurgensen, Public Affairs Manager
_1
i
i
RESOLUTION No.09- 0 7
PASSED AND ADOPTED by the Board of Directors of the Midpeninsula Regional Open Space
i
District on February 11, 2009 at a Regular Meeting thereof,by the following vote:
AYES: Mary Davey, Jed Cyr, Larry Hassett, Nonette Hanko,
Pete Siemens , Cecily Harris & Curt Riffle
NOES: None
ABSTAIN: None
ABSENT: None
APPROVED:
ATTEST:
President
ecretary Board of Directors
Board of Directors
I, the District Clerk of the Midpeninsula Regional Open Space District, hereby certify that
the above is a true and correct copy of a resolution duly adopted by the Board of Directors of
the Midpeninsula Regional Open Space District by the above vote at a meeting thereof duly
held and called on the above day.
a, n,
oW�
District Cl
� k 1
f � �
y
RESOLUTION NO. 09-0
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT APPROVING
THE RECLASSIFICATION OF THE COMMUNITY PROGRAMS AIDE
POSITION TO ASSISTANT PROGRAM COORDINATOR AND AMEND
THE CLASSIFICATION AND COMPENSATION PLAN TO REFLECT A
NEW POSITION IN THE PUBLIC AFFAIRS DEPARTMENT
WHEREAS,the District's Classification and Compensation Plan shall be adopted and
may be amended by the Board of Directors; and
WHEREAS,the Board of Directors has approved a reclassification of the Public
Affairs Community Programs Aide classification to Assistant Program Coordinator and an
amendment to the Fiscal Year 2008-2009 Classification and Compensation Plan reflecting
the new position in the Public Affairs Department.
NOW THEREFORE BE IT RESOLVED that the Board of Directors hereby
amends the Fiscal Year 2008-2009 Classification and Compensation Plan effective
February 11, 2009 as noted in Attachment 2.
i
�
� Regional Open Space Attachment l - Current Job Aide
MDDPENKNS0LA REGIONAL OPEN SPACE DISTRICT
|
COMMUNITY PROGRAMS AIDE
Class specifications are intended to present descriptive list of the range o/duties performed 6v employees inthe
class. 3beoifiou/ionxare not intended/o reflect all ditties performed within the job.
JOB OBJECTIVES
Under direction of the Community Affairs Supervisor, perform u wide variety of duties to implement the District's
community outreach efforts including direct support of the docent and volunteer programs. Provide highly
responsible staff assistance and administrative support for community programs and u variety of public affairs
� projects, goals and objectives. Staff Daniels Nature Center one weekend day per week during the season, unavvcr
� visitor questions related to District preserves,trails and local nu1unu| history.
� EXAMPLES OF IMPORTANT RESPONSIBILITIES
� 7&o tasks are /vn/ca/ 6//yox/tiunx in this classification. Any single position may not perform all ofthese �
tasks onuyormay perform similar related laskv not listed here:
�
� Provide administrative support for the logistical and training elements of docent and volunteer programs. �
" Manage Outdoor Activity reservation pvuccsa` including monitoring and responding to telephone and electronic �
reservation requests. �
^ Schedule docent and seasonal activities planned for the Daniels Nature Center, outdoor activities and field trips. �
" Respond to public requests for docent orstaff-led hikes or other outreach opportunities.
" Setup, staff and teurduvvnthe District's outreach booth ex community fairs, exhibitions and other special events. �
~ Assist with Public Affairs department administrative needs. �
^ Substitute, as needed, for Outdoor Education Leaders(docents)conducting the Spaces & Species prograrn.
° Research and write articles for newsletters. �
^ Research, develop, write and design brochures, flyers, signboard notices and displays. �
�
" Plan and conduct natural history activities for family and Youth at the Daniels Nature Center and various
preserves. �
" Serve as Daniels Nature Center liaison for facility and operational needs. �
� ^ Establish and maintain open communication with program staff members; coordinate activities and work �
cooperatively and inu professional manner.
^ Provide occasional public presentations to special groups including schools, scout groups and parent groups. �
^ Prepare public information correspondence and packets. �
^ Provide input on the development of programs for the public including interpretive pnoQrunn ideas and
environmental education activities.
� ~ Post announcements for docent-led activities and volunteer projects onvariouson|inemncdiuoudety.
QUALIFICATIONS
of-
Use and operation of computers including word processing, spreadsheet, database and desktop publishing.
� Professional writing skills. Dng|(mb usage, spelling, grammar and punctuation.
� Basic operations, services and activities ufu volunteer program.
�
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Community Programs Aide (Continued)
Natural history(local flora and fauna)of District preserves.
Group facilitation, public speaking, and public presentation techniques.
Principles of environmental education and interpretation.
I
Ability to:
Effectively administer and coordinate a variety of projects and administrative tasks with good attention to
detail.
Communicate clearly and concisely, both orally and in writing.
Work effectively both as a team member and independently.
Establish and maintain cooperative relationships with District staff and volunteers.
Work effectively and enthusiastically with the general public.
Analyze problems, identify alternative solutions and implement recommendations in support of program goals.
Understand and communicate District procedures, rules and regulations applicable to assigned area.
Operate equipment including but not limited to a computer (various software applications); slide or LCD
projector; microscope, public address system and motor vehicles.
Education and Experience Guidelines
Any combination of education and experience that would likely provide the required knowledge and abilities is
qualifying. A typical way to obtain the knowledge and abilities would be:
Education:
Equivalent to completion of the twelfth grade. Coursework in environmental studies, communication,
interpretive techniques, and/or environmental education desirable.
Experience:
• Demonstrated administrative and clerical skills.
• Working with youth and adult populations.
• Preparation of programmatic materials.
• Conducting or leading natural history interpretive or environmental education activities.
• Public speaking/presentation experience.
License or Certificate:
• Possession of a valid driver's license.
PHYSICAL DEMANDS AND WORKING CONDITIONS
The physical demands herein are representative of those that must be met by an employee to successfully perform
the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities
to perform these essential job functions.
Environment: Both outdoors and in office setting.
Mobility: Bending, reaching, climbing, lifting up to 25 lbs., potential for prolonged standing and
walking/hiking.
Vision: Visual acuity of up to 20 feet; ability to distinguish colors.
Communication: Speaking and hearing to exchange information in person and on the phone.
Non-Exempt May 2005
I J
� .
`
� MidDeDiOSUla Regional
� |
| Open Space District
|
� Attachment 2 - 9rnnnncd New Job :
| Assistant Program Coordioutor—Clemo version
ASSISTANT PROGRAM COORDINATOR
�
Class specitications are intended to present descriptive list nfthe range 'f duties performed by employees in the
' class. Specifications are not intended to reflect all duties performed within the job.
JOB OBJECTIVES
Under general aupervioion, performs u wide variety of duties in coordinating, irnp|emnendn&, euppor\ing and
designing some of the IJiebiut`e uonmnnunhv outreach efforts. Provides highly responsible coordination, staff
uooiatanuu and administrative support for the docent program, and leads or uaaiatm with o variety of public affairs
projects, goals, and objectives. 9erfb,roa all other duties as assigned.
DISTINGUISHING CHARACTERISTICS
The classification of Assistant Program Coordinator is distinguished from other high-level program coordinator
positions in that the latter have overall responsibility for implementing and monitoring distinct programs, whereas
the Assistant Program Coordinator position coordinates specific components ofeach program and processes and
per5/nna some clerical/administrative support program c|urncnts. The o|uooificuhon is also distinguished from
other lower-level or equivalent-level clerical ouppont/udminiotcudve classifications in that the administrative
classifications are primarily responsible for supporting pnagruruy and not for developing or coordinating any �
program elements.
EXAMPLES OF IMPORTANT RESPONSIBILITIES
�
�
The following tasks are typical for positions /n this classfcation. Any single position may not perform all o/these
(ux6z ondlor may per/brn,similar related tasks not listed here:
m Administer the Outdoor Activity reservation process; monitor and respond to telephone and c|ootrnnio
reservation requests; respond to public inquiries; update phone reservation nmcasu8e and mk$uy on District �
v/ebsite; review and process permits for accuracy; relay information to docents and field offices; laminate and �
distribute Outdoor Activity quarterly ca|onJun and Y4utuoc Notes to field offices for preserve signboards; �
review online participant feedback forms,and route aaappropriate.
* Oversee coordination of the Spaces and Species field trip program; maintain teacher database; create and
update solicitation mailings, on-line registration form, and District wrhpa8e; receive teacher requests and
process attendance selection lottery; process class confirmation forms, and send confirmation mailings; assign
leads and update docent date assignments; provide information to field offices.
w Schedule the annual opening, outdoor activities, and field trips for the Daniels Nature Center; staff the Nature
Center as needed and serve as liaison for the Nature Center facility and operational needs. �
�
* Serve as lead for ongoing docent recruitment activities within the connmunity and local muediunodeta.
w Provide assistance, collaboration, and administrative support for docent progruno; uayi$ in coordinating training
materials and meetings, and organize meetings; assist io the preparation of quarterly docent program activities
for publication; post docent activities directly to Diyiriutvvcbai1e; process and provide calendars to OoN nOiccu; �
and maintain up-tn'do1e records of docent volunteer hours.
* Provide design input for District wehoite for areas ofresponsibility; update information 10 docent and volunteer
pages. �
�
�
| �
�
�
�
MIDPENINSULA REGIONAL OPEN SPAI.L DISTRICT
Assistant Program Coordinator
(Continued)
• Edit Outdoor Activity calendar press releases for posting to online media outlets.
• Assist in researching, developing, writing, and designing brochures, flyers, signboard notices, and displays;
research and update display materials to ensure accuracy with current District projects, programs, and goals.
• Research and write a variety of articles and publications for District newsletter, website, and other areas;
coordinate the District's Volunteer Handbook revision and ensure ongoing handbook maintenance.
• Serve as the District liaison with the geocaching community; receive monthly provider class schedules; route
schedules to various departments for inclusion on calendars; offer opportunities for volunteer and staff training;
review reports from District contacts with geocaching community; and ensure the monitoring of caches and
compliance with District guidelines.
• Oversee ongoing community outreach activities by researching and presenting for approval District
participation at community fairs, exhibitions, and other special events that satisfy community needs, reach
intended audiences, reflect positively on the District, and fit into current goals and objectives; schedule
approved activities with the proper organizations; coordinate materials; solicit volunteers to staff booths; may
attend events as necessary including set up and tear down of the booth; and evaluate the effectiveness/success
of outreach efforts.
• Coordinate special community outreach projects, such as leading on-site Rancho San Antonio education and
outreach programs, afterschool program for East Palo Alto with docents and liaisons.
• Perform a variety of special and on-going projects, such as coordinating the District's Transportation
Assistance Program, the Bay Area Ridge Trail Cruz event, Fremont Older House Tours, Earth Day events, and
the annual Nature Center Opening Weekend celebration requiring working directly with legal, field staff,
supervisors, public affairs staff, and volunteers to design, implement, and organize media outreach, contracts,
and event activities; assist with planning the offsite combined volunteer/docent meetings.
• Establish and maintain open communication with program staff; coordinate activities and work cooperatively in
a professional manner.
• Provide program development input for community and environmental education activities.
QUALIFICATIONS
Knowledge of•
• Basic operations, services, and activities of a community outreach program.
• Community organizations and special group resources.
• Marketing theories, practices, and techniques.
• Project management from inception to completion.
• Volunteer recruitment tips,techniques, and methods.
• Principles and practices of working with volunteer staff.
• Professional writing skills; correct English usage, spelling, grammar, and punctuation.
• Use and operation of computers, including word processing, spreadsheet, database, and desktop publishing.
Ability to:
• Effectively administer and coordinate a variety of projects and administrative tasks with attention to detail.
• Recommend,develop, implement, and coordinate a variety of specific community outreach programs.
• Create, write, and edit public information materials, letters, flyers, notices, and other documents.
• Create and maintain records and reports.
• Analyze problems, identify alternative solutions, and implement recommendations in support of program
goals.
• Understand, interpret, apply, and communicate applicable District procedures, rules, and regulations.
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Assistant Program Coordinator
(Continued)
• Communicate clearly and concisely, both orally and in writing.
• Work effectively with the general public, as a team member, and independently.
• Establish and maintain cooperative relationships with District staff, community organizations, and
volunteers.
• Operate equipment including but not limited to a computer with various software applications and motor
vehicles.
Education and Experience Guidelines
Any combination of education and experience that would likely provide the required knowledge and abilities is
qualifying. A typical way to obtain the knowledge and abilities would be:
Education:
Equivalent to an Associate's degree from an accredited community college with major coursework in
business administration, public administration, marketing, communication, or environmental studies.
Experience:
At least two years' experience working with the public in community outreach or marketing activities and:
• Development and preparation of outreach materials.
• Demonstrated project management skills.
• Demonstrated administrative and clerical skills.
License or Certificate:
• Possession of or the ability to obtain a valid California driver's license.
PHYSICAL DEMANDS AND WORKING CONDITIONS
The physical demands herein are representative of those that must be met by an employee to successfully perform
the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities
to perform these essential jab fimctions.
Environment: Most assignments will be in a standard office setting; may participate in outdoor activities
requiring exposure to rough and uneven terrain, heights, steps, and varying weather conditions.
Mobility: Bend, reach, climb, lift up to 25 lbs., potential for prolonged standing and walking/hiking; hand
dexterity for working with computer keyboards and a variety of office equipment.
Vision: Visual acuity of up to 20 feet; distinguish colors; see a computer screen, keyboard, and printed page.
Communication: Speak and hear to exchange information in person and on the phone.
Non-Exempt
Approved: February 2009
Regional Open Space Attachment 3 - Proposed New Job Description: Assistant Program
ail
Coordinator—strikeout version
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
F-'ONIMU",� NIT Y='.PROGRAMS S FIDE ASSISTANT PROGRAM COORDINATOR
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the
class. Specifications are not intended to reflect all duties performed within the job.
JOB OBJECTIVES
Under general supervision d+ree14,(+n-(*f' hf�C F r uarity After;- +�p��rs is{ r, performs a wide variety of duties in
coordinating, P g im lementin supporting su orti and designing some of the _ Y
.the Districts community outreach
_ � €�e-�
efforts_ +ncl�*#-44-t t-sue. Provides highly responsible coordination,
staff assistance and administrative support for community programs, and leads or assists with a variety of public
affairs projects, goals and objectives. Staf* r� Center one we"'' nd ts�
a�lsswer�-vir c +err; rt�l�- Performs all other duties as
ass_ 4,ned.
DISTINGUISHING CHARACTERISTICS
The classification of Assistant Program Coordinator is distinguished from other high-level program coordinator
positions in that the latter have overall responsibility foi- implementing and monitoring; distinct programs, whereas
the Assistant Program Coordinator position coordinates Specific components of each pro rag ►n and processes and
performs some clerical/administrative support program elements The classification is also distinguished from
other lower-level or equivalent-level clerical support/administrative classifications in that the administrative
classifications are primarily esponsible for supporting programs and not for developing, or coordinatingw
program elements.
EXAMPLES OF IMPORTANT RESPONSIBILITIES
The./bIlowing tasks are typical for positions in this classification. Any single position may not perform all of these
tasks andlor may perform similar related tasks not listed here:
• {Ki }d siuplif3i't4N=tllc?-l4stiest�ca;-anci-ti�itlillyx e�LjT�e►}ts9# dH�'#�t i�nE� v'� r ,• +�+ta��e-E-k+tdec-�+=�'�e-Ei-s�-ity-f=ese+ t-i<�r�-pr��es�.-in�ticfing--+fit>+rfte�-i-► tic#-resp��i+ nf>��e-�}+rd-�lecti-�ie
fest. s tt inn-req ue4s
Administer the Outdoor Activity reservation process; monitor and respond to telephone and electronic
reservation requests; respond to public inquiries; update phone reservation message and status on District
website; review and process permits for accuracy, relay information to docents and field offices; laminate and
distribute Outdoor Activity quarterly calendars and Nature Notes to field offices for preserve signboards;
review online participant feedback forms and route as appropriate.
Oversee coordination of the Spaces and Species field trip program; maintain teacher database,• create and
update solicitation mailings on-line registration form and District webpage, receive teacher requests and
rp ocess attendance selection lotteryprocess class confirmation forms and send confirmation mailings; assign
leads and update docent date assignments provide information to field offices.
• Schedule . . the annual opening;, outdoor activities, and field trips plaided for the Daniels
Nature Center„ staff the Nature Center as needed and serve as liaison for the Nature Center facility and
operational needs.outc -
•p;:e4l3e�+}d-t�-l�t�hlie-+--e�}ue��s-t«r-�ic3�+ .; -• . ,.
i
MIDPENINSULA REGIONAL OPEN SPARDISTRICT
Cotimitrnit-v-Programs-Aide-Assistant Program Coordinator
(Continued)
tIf #. .
• Serve as lead for ongoing docent recruitment activities within the community and local media outlets.
Provide assistance collaboration and administrative support for docent program assist in coordinating training
materials and meetings and organize meetings-, assist in the preparation of quarterly docent program activities
for publication; post docent activities directly to District website• process and provide calendars to field offices;
and maintain up-to-date records of docent volunteer hours.
Provide design input for District website for areas of responsibility, update information to docent and volunteer
pages.
• Edit Outdoor Activity calendar press releases for posting of online media outlets.
• R-e +eh a+td +
• Assist in Rresearching, developing, writeing, and design Rg brochures, flyers, signboard notices and displays..-i
research and update display materials to ensure accuracy with current District projects programs and goals.
• Research and write a variety of articles and publications for District newsletter, website and other areas;
coordinate the District's Volunteer Handbook revision and ensure on(>,oing handbook maintenance.
Serve as the District liaison with the geocachilng community-, receive monthly provider class schedules; route
schedules to various departments for inclusion on calendars offer opportunities for volunteer and staff training;
review resorts from District contacts with geocaching community; and ensure the monitoring of caches and
compliance with District guidelines.
Oversee ongoing community outreach activities by researching and presenting for approval District
participation at community fairs exhibitions and other special events that satisfy community needs, reach
intended audiences reflect positively on the District and fit into current goals and objectives- schedule
approved activities with the proper organizations-, coordinate materials; solicit volunteers to staff booths; may
Ip p � g y
attend events as necessary including set up and tear down of the booth,• and evaluate the effectiveness/success
of outreach efforts.
Coordinate special community outreach projects such as leading on-site Rancho San Antonio education and
Outreach programs afterschool program for East Palo Alto with docents and liaisons.
Perform a variety of special and on-goinyprojects such as coordinating the District's "Transportation
Assistance Program the Bay Area Ridge Trail Cruz event Fremont Older House Tours Earth Day events, and
the annual Nature Center Opening Weekend celebration requiring working directly with legal, field staff,
Supervisors, public affairs staff, and volunteers to design, implement and organize media outreach contracts
and event activities; assist with planning the offsite combined volunteer/docent meetings.
• Pia d-a-ziritat+s
}trc�;er-v es:
•
• Establish and maintain open communication with program staff members; coordinate activities and work
cooperatively and in a professional manner.
• l't t v i� t asi t}t�al pu Erl+ re;;ertt�utie+ t pe run 4-g i-o up {}�luci+rr�-schc-�ctl�;5e-tit+t-`max+ps--=u�d-�-ettt-gfoul
• Provide program development input for t;;€* l�uali�inc{u}dint-+t�tet=preti
pF(4'- idea, community and environmental education activities.
• i'
QUALIFICATIONS
Knowlefte of:
i-� ezr+ucf-ctpe+�tt+t�u�-<af=e-��+t�pt+ter-s-.if�It+Efirug-�vc�l-I�r«c�54i+t�=.�tjt�eat-l�ftezt;dn.'�afhc�ea+�d-�le ��-pttktlij;lrit
MIDPENINSL'LA REGIONAL OPEN SPARDISTRICT
C4)nMo-flitV--Vrogrants--Aide Assistant Program Coordinator
(Continued)
ae
i k rna} F3i sari f e '
-- Gfou ..
>.
• Basic operations, services and activities of a community outreachProgram.
p y
• Community organizations and special group resources.
• Marketing theories,practices, and techniques.
• Project management from inception to completion.
• Volunteer recruitment tips,techniques, and methods.
• Principles and practices of working with volunteer staff.
• Professional writing skills,• correct English usage spelling, grammar, and punctuation.
• Use and operation of computers including word processing spreadsheet, database, and desktop
publishing
Ability to:
• Effectively administer and coordinate a variety of projects and administrative tasks with good-attention to
detail.
• Recommend develop implement and coordinate a variety of specific commtuiity outreach pro rg ams.
• Create write and edit public information materials letters flyers notices, and other documents.
• Create and maintain records and reports.
• Analyze problems identify alternative solutions and implement recommendations in support of pro�Yram
goals.
• Understand interpret apply, and communicate applicable District procedures rules and regulations.
• Communicate clearly and concisely, both orally and in writing.
• Work effectively with the general public,hoth-as a team member,and independently.
• Establish and maintain cooperative relationships with District staff, and
volunteers.
a��'t�E�l�ef#e�i�>e 1y-rt+rd-erttftu-fia-;tic.€�11y=-�itl�-tlte-4�e+�eibt�.
:1+uzfa» J. an;Rarkd i+ rdati +3 +n u13p�>it-c>#=pregran3 ems:
1.ndeFstand z+act e<;;;,„;r n; tr° r is are ceflure -+trlesz}E regt+4at i +►s;{} lie; k�ke tF� +<=+ t armor.
• Operate equipment including, but not limited to, a computer with various software applicationsslide-�
41 p. . addFeSS . .. and motor vehicles.
Education and Experience Guidelines
Any combination of education and experience that would likely provide the required knowledge and abilities is
qualifying. A typical way to obtain the knowledge and abilities would be:
Education:
Equivalent to—c-ampletiofi Or t;ltkNelkh _ad . —an Associate's degree from an accredited community
college with maior eoursework in business administration public administration, marketing,
communication or environmental studies.E= +r3e�w ��
MIDPENINSULA REGIONAL OPEN SPAk__DISTRICT
E:otnni-an+ty-P-ro�;r-any Aicte-Assistant Program Coordinator
(Continuer!)
Experience:
At least two years' experience working with the public in community outreach or marketing
activities and:
z:�oTrrcrrrsn-crcc-ci-iicnmrin,_ e-i'c''eaT-:nc4rs.
Development and Ppreparation of, jg►-an ti-outreach materials.
Demonstrated project management skills.
Demonstrated administrative and clerical skills.
,t'C. � YxTi g"1'T'A'CLTTaI-hT7T'l 14 TT �IT<TY"f�-liiiTTGITCIG•lil:"ftitSTZIti'"C1'Vfl-fG.7.
License or Certificate:
Possession of or ability to obtain a valid California driver's license.
PHYSICAL DEMANDS AND WORKING CONDITIONS
The physical demands herein are representative of those that must be met by an employee to successfully perform
the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities
to perform these essential job functions.
Environment: r 3oth ..utdo,,,s-ff,,� n office +t:ng Most assigmnents will be in a standard office setting; may
participate in outdoor activities requiring exposure to rough and uneven terrain heights steps and varying
weather conditions.
Mobility: Bending, reaching, climbing, lifti-rrg up to 25 lbs., potential for prolonged standing and
walking/hiking.-- hand dexterity for working with computer keyboards and a variety of office equipment.
Vision: Visual acuity of up to 20 feet; n' L-tc--distinguish colors. see a computer screen keyboard, and
printed page.
Communication: Speaking and hearing to exchange information in person and on the phone.
Non-Exempt May005
-
Approved February 2009
Attachment 4-Amended Fiscal Year 2008-2009 Classification and Compensation Plan
Midpeninsula Regional Open Space District
Proposed Amended Classification and Compensation Plan
Fiscal Year 2008/09- Proposed Effective Date 02/11/09
Step Range Hourly Range$ Monthly Range$ Annual Range$
Classification Title Minimum Maximum Minimum Maximum Minimum Maximum Minimum Maximum
Seasonal Open Space Technician 242.50 252.50 18.094 19.992 3,136 3,465 37,636 41,583
Receptionist/Administrative Clerk 249.50 274.50 19.403 24.898 3,363 4,316 40,358 51,788
Farm Maintenance Worker 262.50 287.50 22.089 28.346 3,829 4,913 45,945 58,960
Open Space Technician* 262.50 287.50 22.089 28.346 3,829 4,913 45,945 58,960
Accounting Clerk 264.50 289.50 22.535 28.917 3,906 5,012 46,873 60,147
Administrative Assistant 264.50 289.50 22.535 28.917 3,906 5,012 46,873 60,147
ruf6ty 2-04 0 2 9. 0 22.5 - 2 947 &006 m,)1-1 4 r 7 f -,
Training Coordinator(half-time position) 264.50 289.50 22.535 28.917 3,906 5,012 46,873 60,147
Assistant.T'r6 ram Coordinator 269:50 294.50 23.687 30.395 4,106 5,26i1 49,269 63,222
Lead Open Space Technician* 272.50 297.50 24.406 31.319 4,230 5,429 50,764 65,144
Ranger 273.50 298.50 1 24.651 31.633 4,273 5,483 51,274 65,797
Planning Technician 273.50 298.50 24.651 31.633 4,273 5,483 51,274 65,797
Human Resources Technician 275.50 300.50 25.148 32.271 4,359 5,594 52,308 67,124
Senior Administrative Assistant 275.50 300.50 25.148 32.271 4,359 5,594 52,308 67,124
Deputy District Clerk/Office Manager 275.50 300.50 25.148 32.271 4,359 5,594 52,308 67,124
Docent Programs Coordinator 278.50 303.50 25.912 33.251 4,491 5,764 53,897 69,162
Network Specialist 278.50 303.50 25.912 33.251 4,491 5,764 53,897 69,162
Volunteer Coordinator 278.50 303.50 25.912 33.251 4,491 5,764 53,897 69,162
Equipment Mechanic/Operator 281.50 306.50 26.699 34.261 4,628 5,939 55,534 71,263
Senior Accounting Specialist 281.50 306.50 26.699 34.261 4,628 5,939 55,534 71,263
Open Space Planner I 283.50 308.50 27.237 34.951 4,721 6,058 56,653 72,698
Resource Specialist I/Resource Planner 1 283.50 308.50 27.237 34.951 4,721 6,058 56,653 72,698
Public Affairs Specialist 283.50 308.50 27.237 34.951 4,721 6,058 56,653 72,698
Communications Specialist 283.50 308.50 27.237 34.951 4,721 6,058 56,653 72,698
05-2009.02 11.a4_proposed_amended_class_comp_plan 09-15
2/6/2009 Page 1 of 2
Step Range Hourly Range$ Monthly Range$ Annual Range$
Classification Title Minimum Maximums Minimum Maximum Minimum Maximum Minimum Maximum
Website Content Coordinator 283.50 308.50 27.237 34.951 4,721 6,058 56,653 72,698
Maintenance& Resource Supervisor 288.50 313.50 2 8.63 0 36.739 4,963 6,368 59,550 76,417
Supervising Ranger 288.50 313.50 28.630 36.739 4,963 6,368 59,550 76,417
Real Property Specialist 298.50 323.50 31.633 40.592 5,483 7,036 65,797 84,431
GIS Coordinator** 298.50 323.50 31.633 40.592 5,483 7,036 65,797 84,431
Open Space Planner ll** 298.50 323.50 31.633 40.592 5,483 7,036 65,797 84,431
Resource Management Specialist** 298.50 323.50 31.633 40.592 5,483 7,036 65,797 84,431
Support Services Supervisor 298.50 323.50 31.633 40.592 5,483 7,036 65,797 84,431
Management Analyst 302.50 327.50 32.921 42.244 5,706 7,322 68,476 87,868
Senior Real Property Planner** 308.50 333.50 34.951 44.850 6,058 7,774 72,698 93,288
Senior Planner** 308.50 333.50 34.951 44.850 6,058 7,774 72,698 93,288
Senior Resource Planner/Senior Resource
Management Specialist** 308.50 333.50 34.951 44.850 6,058 7,774 72,698 93,288
Area Superintendent 313.50 338.50 36.739 47.144 6,368 8,172 76,417 98,060
Principal Management Analyst 316.50 341.50 37.854 48.576 6,561 8,420 78,736 101,038
Assistant General Counsel 323.50 348.50 40.592 52.089 7,036 9,029 84,431 108,345
Administration and Human Resources
Manager 330.50 355.50 43.528 55.856 7,545 9,682 90,538 116,180
Operations Manager 330.50 355.50 43.528 55.856 7,545 9,682 90,538 116,180
Planning Manager*** 330.50 355.50 43.528 55.856 7,545 9,682 90,538 116,180
Public Affairs Manager 330.50 355.50 43.528 55.856 7,545 9,682 90,538 116,180
Real Property Manager 330.50 355.50 43.528 55.856 7,545 9,682 90,538 116,180
Assistant General Manager 348.50 373.50 52.089 66.842 9,029 11,586 108,345 139,031
Notes:
New positions-Deputy District Clerk/Office Manager;and Principle Management Analyst
Does not include Board appointee positions:General Manager,General Counsel and Controller.
* OST will receive an additional 1%stipend for Class A or B license;Lead OST 1%for Class A.
** Will receive an additional 4%stipend for Masters degree in a related field.
***Will receive an additional 4%stipend for Landscape Architecture license used for District business.
05-2009 02 11.a4_proposed_amended_class_comp_plan_09-15
2/6/2009 Page 2 of 2
i
Midpeninsula Regional
• ' Open Space District
R-09-25
Meeting 09-05
February 11, 2009
AGENDA ITEM 9
AGENDA ITEM
Acceptance of Report on the District's FY 2007-2008 Legislative Program and Adoption of FY
2009-2010 Legislative Program.
GENERAL MANAGER'S RECOMMENDATIONS
1. Accept the FY 2007-2008 Legislative Program Report, as attached to this report.
2. Adopt the FY 2009-2010 Legislative Program, as attached to this report.
3. Authorize the Board President and General Manager to submit correspondence on behalf
of the District to local, state and federal elected officials in support of, or in opposition to
pending legislation when the General Manager and General Counsel determine such
positions to be in the best interest of the District in order to effectively carry out District
business and accomplish the District purposes; provided that any such correspondence be
copied to the full Board of Directors as part of the next agenda packet and all such
correspondence is reported to the Legislative, Funding, and Public Affairs Committee on a
periodic basis.
DISCUSSION
At the beginning of each two-year session of the California State legislature, staff prepares a draft
Legislative Program outlining the District's legislative priorities for Board review and adoption.
These priorities generally include protection of the District's percentage of property tax funding,
possible development and/or sponsorship of new legislation, and monitoring and taking "support"
or"oppose" positions on legislation that may have an impact on the District. Staff also prepares a
report summarizing the District's progress on the past legislative program for Board review and
acceptance.
Two key projects of the FY 2007-2008 legislative program were working on a bill to extend
the repayment of District notes from 20 years to 30 years and working with our Washington,
D.C. lobbyist to advance the cleanup of Mt. Umunhum. Assembly member Ruskin's bill on
District notes, AB 697, unanimously passed first the Assembly Local Government Committee
R-09-25 Page 2 of 16
and then the entire California State Assembly. However, the bill met resistance in the Senate
Local Government Committee where it could not overcome objections by committee staff.
The District's multi-pronged strategy to secure help in cleaning up Mt. Umunhum is outlined
in this report and although our efforts did not lead to the inclusion of an appropriations bill in
the Defense Appropriations Act,progress was made in increasing the Corps' attention to this
project and in familiarizing federal lawmakers with Mt. Umunhum and the urgency to clean it
up. The lack of an appropriations bill in last year's federal budget did not come as a surprise
to us. When the District revitalized its Mt. Umunhum campaign earlier this calendar year
Washington insiders, including our lobbyist, had warned us that it takes constituents at least
one full legislative period before they have the political support necessary to pass such a bill.
We'd also like to briefly mention one other project: the District's support of the campaign to
increase the local sales tax in San Mateo County by one-eighth (1/8t cent. After San Mateo
County's Parks for the Future initiative failed to garner two-thirds of the vote during the
November 2006 election(55 percent voted yes) the District again worked with cities and the
County to pass the initiative, called Measure O, on the June 2008 ballot. While the results
improved this time around (60.2 percent voted yes), it still fell short of the two-thirds required for
approval.
An evaluation of the last legislative session is attached together with the FY 2009—2010 draft
legislative program. We are introducing a format change for the new legislative program that is
designed to make the plan more accessible: each legislative goal is followed by a goal statement, a
problem/opportunity description and a description of the proposed action to be taken.
Staff discussed the FY 2007-2008 Legislative Program results and the proposed FY 2009-2010
Legislative Program with the Legislative, Funding, and Public Affairs Committee (LFPAC) at its
January 15, 2009 meeting. The Committee approved both reports and they are being forwarded to
the full Board with the Committee's recommendation for approval.
(The consulting agreement for legislative services in Sacramento with Ralph Heim, Public Policy
Advocates, is part of the District's budget and the consulting fee of$1,100.00 per month,plus a
monthly expense allowance of$55.00 remains unchanged this year. It is likely that this agreement
will be renegotiated next fiscal year since it has not increased since 1989. Staff expects the new
consulting fee will exceed the General Manager's spending authority and therefore come to the
full Board for evaluation in FY 2011-2012.)
FISCAL IMPACT
None.
PUBLIC NOTICE
None required.
CEQA COMPLIANCE
None required.
R-09-25 Page 3 of 16
NEXT STEPS
If approved by the Board, staff will implement the District's FY 2009-1010 legislative program.
Attachment:
1. Midpeninsula Regional Open Space District Legislative Program: Results for
FY 2008-2009; and Proposed For FY 2009-2010 Legislative Session
Prepared by:
Rudy Jurgensen, Public Affairs Manager
Contact person:
Stephen E. Abbors, General Manager
R-09-25 Page 4 of 16
Midpeninsula Regional Open Space District Legislative Program
Results of 0 07-2008 Legislative islative Session
g
Goals for State Legislative Activity
Goal l: Maintain and protect the District's current percentage share of the local property tax
funding.
Results:
Proposition IA, which won 84 percent support during the November 2, 2004 general election,
has continued to protect local agencies such as the District.
Goal 2: Clarify the issue of peace officer jurisdiction outside of District lands.
Current Public Resources Code language (Sections 5558, 5560.1, and 5561) appears to limit the
authority of District Rangers to lands within the District's Boundary. A California Court is
currently deciding a case whose outcome will determine whether the District will pursue District-
sponsored legislation to clarify whether current Public Resources Code language limits the
authority of District Rangers to lands within the District's boundary or within District parks and
therefore hampers effective management of District lands from an overall policy perspective. If
necessary, move a bill through the legislative process in cooperation with the District's Peace
Officer's Research Association of California(PORAC) representatives.
Results:
Since litigation regarding the geographic extent of District ranger authority did not resolve
the issue, the District requested an Attorney General's Opinion clarifying the extra-territorial
jurisdiction of District Rangers. In June 2008, the California Attorney General's Office issued
its opinion regarding this matter. The Attorney General concluded that District rangers may
exercise their peace off cer powers outside of the District's jurisdictional boundaries while
performing their primary duties. As a result, clarifying legislation is not needed.
Goal 3: Subdivision Map Act. To assist in streamlining District projects, develop a bill to amend
Government Code Section 66412 of the Government Code to clearly establish that conveyances to
and from regional open space and park districts solely for open space purposes are exempt from
the Subdivision Map Act.
Results:
Former District Assemblywoman Rebecca Cohn introduced legislation in 2003 but it ran into
resistance in the Senate Local Government Committee where it was opposed by committee staff.
The District has thereafter been working to address this issue at the local level rather than
through another bill.
Goal 4: General plan conformity. To assist in streamlining District acquisitions, seek a narrow
exemption to Government Code Section 65402(c) for regional park and open space districts by
amending the last sentence of this statute to read as follows: "Local agency does not include the
R-09-25 Page 5 of 16
state, or county, or a city, or a regional park and open space district established pursuant to
Division 5, Chapter 3, of the Public Resources Code."
Results:
Former District Assemblywoman Rebecca Cohn introduced legislation in 2003 but it ran into
resistance in the Senate Local Government Committee where it was opposed by committee staff.
The District has thereafter been working to address this issue at the local level rather than
through another bill.
Goal 5: Work with the Bay Area Open Space Council to create a special, personalized
license plate and work to obtain permanent funding for the San Francisco Bay Area Program
of the State Coastal Conservancy. Generate new ideas and corresponding legislation and seek
passage.
Results:
The District worked with organizations in the Bay Area Open Space Council to create a state law
permitting special,personalized license plates for state agencies, in order to obtain the possibility
of some permanent funding,for the San Francisco Bay Area Program of the State Coastal
Conservancy. Such a law became effective on January 1, 2007. The Bay Area Special License
Plates will be issued by the California Department of Motor Vehicles upon receipt of 7,500 paid
pledges. The sale of these special plates will benefit the San Francisco Bay Area Conservancy
Program which provides funding for conservation, habitat restoration, recreation, and other
environmental projects in the nine-county Bay Area.
Goal 6: Support any efforts by the San Mateo County Parks for the Future initiative to
increase the local sales tax by 1/8th cent on the 2008 ballot. Redouble District efforts to help
pass the required 2/3 voter approval threshold.
Results:
The District again actively supported San Mateo County's Parks for the Future initiative to
increase the local sales tax by 118'h cent, but Measure 0, which appeared on the June 3, 2008
ballot, was defeated because it garnered "only" 60.2 percent of the vote in favor and thus fell
short of the two-thirds vote needed to pass.
Goal 7: After successful passage of the Water Quality Bond Act of 2006, support campaign if
another Bond Act is placed on the 2008 ballot.
Results:
No Water Quality Bond Act was placed on the 2008 ballot.
Goal 8: Expand repayment of District notes to 30 years. Change the District's enabling
legislation by amending Public Resources Code Sec. 5544.2 to allow 30 years for repayment
of district indebtedness (notes) in order to bring the District's payment obligations closer in
line with most public bonds, which typically have a due date of 30 years
Results:
R-09-25 Page 6 of 16
Assembly member Ira Ruskin carried legislation for the District. AB 697 was passed
unanimously first by the Assembly Local Government Committee and then by the entire
California State Assembly. However, the bill met resistance in the Senate Local Government
Committee where it could not overcome objections by committee staff who argued that such a
change should require a two-thirds vote of the people. The author therefore decided to pull
the bill.
Goal 9: Increase the General Manager's permitted spending limit for payment of supplies,
materials, labor, etc. from $25,000 to $50,000 by amending Public Resources Code Section 5549
(2)•
Results:
Labor groups objected to such a bill which is why no bill was introduced.
Goal 10: Amend Public Resources Code Sec. 4582.6 (a)by adding "any agency formed under
Section 5500 of the Public Resources Code". Currently, Section 4582.6. (a) of the Public
Resources Code provides for the review of timber harvesting plans by the Department of Fish and
Game, the appropriate California regional water quality control board, the county planning
agency, and, if the area is within its jurisdiction,the Tahoe Regional Planning Agency. Because
review of these plans is vital to the District, add the words"any agency formed under Section
5500 of the Public Resources Code" to this section.
Results:
The District worked with Assembly member Beall to comment on San Jose Water Company's Non-
industrial Timber Management Plan (NTMP). We will seek the support of our delegation to
secure an official place on future logging plans'Review Teams.
Goal 11: Pursue methods to insure the compatibility of open space and recreational uses with
lands under Williamson Act contracts.
Results:
The East Bay Regional Parks District tried to pass legislation but failed because of the opposition
offarm interests. In the future we will pursue methods to streamline the process of integrating
open space and recreational uses on Williamson Act lands at the County and State level and
promote the compatibility of open space and recreational uses and conservation easements with
Williamson Act contracts.
Goal 12: Review California Public Employees' Retirement System legislation to ensure that there
is no agency cost associated with employee-paid additional retirement service credits (ARSC).
Results:
No legislation detrimental to the District or to local governments was proposed.
Goal 13: Begin an initial analysis of the need for a future District funding measure to be submitted
to the voters.
R-09-25 Page 7 of 16
Results:
We began researching trends, such as future population development in the Bay Area, which will
inform our analysis of the need.for a future funding measure. This need, however, will be
comprehensively analyzed together with the other Departments during the upcoming District-wide
strategic planning effort. Development of this strategy will continue throughout the upcoming
fiscal year.
Goal 14: Review State legislation and support, oppose, or seek amendments to those bills that
impact the District.
Results:
• Met with Save the Bay and worked with the Bay Area Open Space Council's Executive
Committee on amendments to AB 2954, which would set up the San Francisco Bay Restoration
Authority. As a result 5500 Districts will have a seat on the Authority's Board of Directors.
• Drafted a Board resolution opposing Proposition 98—referred to by proponents as the
"California Property Owners and Farmland Protection Act"—and supporting Proposition 99
—the "Homeowners Protection Act".
• Wrote to a legislative committee in Sacramento to express support for AB2537, which would
delete the January 1, 2009 repeal date of the volunteerism sunset clause, thereby extending the
exemption for the work performed by a volunteer, or a volunteer coordinator, until January 1,
2012. When this critical piece of legislation was held in the Senate Appropriations Committee,
wrote letters and made calls to legislators in addition to signing on to a joint open letter
requesting that the Assembly leadership move Assembly Bill 2537 (Furutani)forward to the
Senate Floor. The bill was moved and passed.
• Worked with Senator Simitian and Assemblywoman Sally Lieber on legislative extensions of
the State Habitat Conservation Fund to purchase the 53.2-acre Peery property, located
adjacent to Purisima Creek Redwoods Open Space Preserve in order to preserve a key section
of the upper Lobitos Creek Watershed.
• Wrote to Governor Schwarzenegger to oppose Assembly Bill 983 by Assembly Member Fiona
Ma which would require local public agencies, before entering into a contract for a project, to
provide 'full, complete and accurate plans and specifications and estimates of cost".
• Wrote letters to the Governor and the District's delegation to urge lawmakers not to suspend
Proposition IA which would enable the state to borrow more revenues from local governments
in order to balance this de budget deficit.
g f
Goals for Federal Legislative Activity
Goal 15: Seek Federal legislative assistance in securing funding for the clean up of the
former Almaden Air Force Station at Mt. Umunhum in the Sierra Azul Open Space Preserve.
Results:
- n Almaden AFS that
The District pursued a multi-pronged strategy to accelerate the cleanup of �
involved: (1) the Department of Defense Authorization process; (2) the Department of Defense
R-09-25 Page 8 of 16
Appropriations process; and, (3) working directly with the Corps of Engineers, the Department Of
Defense and other agencies.
Fiscal Year 2009 Defense Authorization.—the District first pursued a strategy designed to move
the cleanup responsibility for Almaden AFSftom the Corps of Engineers and the Formerly Used
Defense Sites (FUDS)program to the authority governing the cleanup of such facilities under the
Defense Base Closure and Realignment Act of 1990 (BRAG). Such a move was designed to
expand the remedial activities that would be paid for by the Department of Defense as well as
accelerate the cleanup by removing any obstacle associated with a lack of resources, which is a
significant hurdle to cleanups managed under the FUDS program. That effort, however,'failed to
win support from within the House and Senate Committees on Armed Services. The Committees
were concerned about the precedent that would be set by moving a FUDS site to the BRA C
program,particularly given the enormous unmet needs in the FUDS program. Rather, the
Committees agreed to highlight the problem at Almaden AFS and encourage the Department Of
Defense and Corps of Engineers to make the site assessment and cleanup work a higher priority.
At the request qf'Rep. Mike Honda, the House Armed Services Committee included language in
House Report 110-652, which accompanied the National Defense Authorization Act for Fiscal
Year 2009, highlighting the slow pace of the assessment and cleanup work at former Almaden
AFS and directing the Department of Defense to report back to the Committee by March 1, 2009
on ways to accelerate the backlog of cleanup work under the FUDS program.
Fiscal Year 2009 Defense Appropriations.—the District also worked with the congressional
delegation to seek$4 million in the FY2009 Defense Appropriations Act. This was Rep. Mike
Honda's top request in the Defense appropriations process and had broad support from the
congressional delegation. Nonetheless, neither the House nor the Senate Fiscal Year 2009
Defense Appropriations bills included funds for this request. Following the House and Senate
markups, the Ferguson Group consulted with the congressional staff and agency officials to
secure feedback on how the request had been received and how to improve the prospects for
adding the funding in the fiscal year 2010 appropriations process. It was determined there was
nothing inherently objectionable about the request but that the Committees simply received more
requests from this account than they were able to accommodate.
Work Directly with Agencies, Corps of Engineers and DOD.—The District and Ferguson Group
representatives met and consulted with officials in the U.S. Army Corps of Engineers, the Office of
Economic Adjustment, within the Department of Defense and the General Services Administration
regarding a variety of issues associated with efforts to accelerate the cleanup of Almaden AFS. A
significant amount of time was spent working with the Corps of Engineers, in particular, in an
effort to identify obstacles to accelerating the cleanup under the FUDS program. The work with
the Corps of Engineers was also important to securing support from the congressional delegation
for the District's appropriations request. In addition, the District worked with Rep. Mike Honda's
office to secure congressional delegation support for a letter that Rep. Honda authored urging the
Corps of Engineers to accelerate the cleanup of Almaden AFS The letter was sent to the Assistant
Secretary of the Army on September 19 and was signed by Representatives Honda, Lofgren and
Eshoo. As a result, a meeting with the Army and the Corps took place on November 20, 2008 (see
separate memo,for meeting results).
R-09-25 Page 9 of 16
Goal 16: Follow-up to ensure full funding of stateside Land and Water Conservation Funds.
Results:
This fund is the federal government's main vehicle for buying open space. As the New York Times
recently put it, President Bush 'failed miserably to honor his 2000 campaign promise to fully fund
the Land and Water Conservation Fund" and the District hopes it can contribute to persuading
the new majority in Congress that funding the Land and Water Conservation program is a
necessity which should be given high legislative priority.
Goal 17: Moffett Field. Support efforts by third parties designed to seek assistance from the
Corps of Engineers to build levees in order to restore the salt ponds at Site 25 to tidal
standard.
Results:
The District persuaded the EPA and the Regional Water Board to convince the Navy that the
area should be cleaned up to the higher, tidal wave standard. We also convinced the Navy
that Hangar One needs to be cleaned up before the District can be satisfied with the overall
cleanup effort.
Goal 18: Review specific pieces of Federal legislation and support, oppose, or seek
amendments to those bills that impact the District.
Results:
Review is ongoing.
R-09-25 Page 10 of 16
Midpeninsula Regional Open Space District Legislative Program
For 2009-2010 Legislative Session
Goals for State Legislative Activity
Local property tax funding.
Goal statement
Maintain and protect the District's current percentage share of the local property tax funding.
Problem/opportunity description
during the November 2 2004 general election
Proposition 1 A which won 84 percent support du
p p pp g , g ,
has continued to protect local agencies such as the District b requiring the state to pay back
p g Y q g
within three ears with interest and limiting such borrowings to twice
borrowed tax revenues
Y g g
in a ten-year period . However, the current recession and California's record deficits could
lead the Governor to suspend protections under 1 A by declaring a fiscal necessity. Before the
state could take away revenue from local agencies such as the District, two-thirds of the
legislature would have to approve the suspension.
Proposed action
Work with the District's legislators to ensure they are aware of the impacts such a vote would
have on the District.
Subdivision Map Act
Goal statement
Streamline District projects by establishing that property conveyances to and from regional open
space and park districts for open space purposes are exempt from the Subdivision Map Act.
Problem/opportunitydption
The District would like to exempt regional park and open space districts from provisions of the
Subdivision Map Act which add an unnecessary layer of bureaucracy to the purchase of open
space by specifying that land uses must first be submitted to the local planning agency for review
before it acquires real property. This is because the primary purpose of the Map Act is to regulate
the design of development but special districts can only buy land for park and open space purposes
upon which there will be no development so that there is no need for the regulation of subdivision
design
Proposed action
Develop a bill to amend Government Code Section 66412 of the Government Code to clearly
establish that property conveyances to and from regional open space and park districts solely for
open space purposes are exempt from the Subdivision Map Act. To this end, add the following
section to the Government Code:
66412.4. This division shall not apply to conveyances of land or interests in land, to or from a
regional park and open space district established pursuant to Article 3 (commencing with Section
R-09-25 Page 11 of 16
5500) of Chapter 3 of Division 5 of the Public Resources Code, when the conveyances are solely
for the purposes of open space preservation.
General plan conformity
Goal statement
Facilitate the acquisition and preservation of public open space by streamlining the acquisition
process.
Problem/opportunity description
Prior to acquiring real property, a local agency such as the District must submit the proposal to the
applicable county or city planning agency which then has 40 days to provide a report that the
proposal conforms to the applicable general plan. The District is technically allowed to ignore the
ruling it gets back, but in some counties the simple act of inquiring and getting an answer back
delays the purchase process by weeks and adds an extra public notice cycle. This can be a problem
because real estate transactions regularly need to occur as promptly as possible or the purchase
opportunity may be lost to a private buyer. We would like to change the law by seeking an
exemption because this statute can significantly interfere with the preservation of open space, yet
serves no useful purpose since the statutory purpose of open space districts is the acquisition and
preservation of open space. Development on such lands is by definition minor and any
development would still be subject to the full regulatory processes of the city and county in which
the land is located, even with the exemption we are proposing below.
Proposed action
Seek a narrow exemption to Government Code Section 65402(c) for regional park and open space
districts by amending the last sentence of this statute to read as follows (add language that's in
italics): "Local agency does not include the state, or county, or a city, or a regional park and open
space district established pursuant to Division 5, Chapter 3, of the Public Resources Code."
Water Quality Bond Act
Goal statement
Support a water bond act if one is placed on the 2010 ballot.
Problem/opportunitydescription
escription
On November 7, 2006, 53.9 percent of voters passed Proposition 84, the 5.4 billion dollar"Safe
Drinking Water, Water Quality and Supply, Flood Control, River and Coastal Protection Bond Act
of 2006". The District can apply for and benefit from grants made available through the
Sustainable Communities and Climate Change Reduction chapter in Proposition 84 as well as
grants available though the Statewide Park Act which awards funds for the creation of new parks
and facilities.
Proposed action
After successful passage of the Water Quality Bond Act of 2006, support campaign if another
Bond Act is placed on the 2010 ballot.
R-09-25 Page 12 of 16
Expand repayment of District notes to 30 years
Goal statement
Allow the District to repay its indebtedness (notes) over 30 years in order to bring the District's
payment obligations closer in line with most public bonds, which typically have a due date of 30
years.
Problem/opportunityd escription
If the District were able to repay its debt over 30 years instead of 20 years it would expand the
debt available and allow the agency to better carry out its core mission by purchasing more land to
acquire and preserve a regional greenbelt of open space preserves. Increased purchases of open
space is a benefit that would outweigh the higher interest the District would pay over time. This
was attempted by the District last year but received substantial resistance from Senate staff who
argued that such a change should require a two-thirds vote of the people.
Proposed action
Create a bill to change the District's enabling legislation by amending Public Resources Code Sec.
5544.2 to allow 30 years for repayment of district indebtedness. Work with the Assembly and the
Senate to pass the bill.
Review of timber harvesting plans
Goal statement
Work to ensure that the District is one of the agencies which review timber harvesting plans.
Problem/opportunity description
Currently, Section 4582.6. (a) of the Public Resources Code provides for the review of timber
harvesting plans by the Department of Fish and Game, the appropriate California regional water
quality control board, the county planning agency, and, if the area is within its jurisdiction, the
Tahoe Regional Planning Agency. Review of timber harvesting plans are vital to the District
which is why we should have a permanent place on review boards.
Proposed action
Because review of these plans is vital to the District, add the words "and any agency formed under
Section 5500 of the Public Resources Code"to Section 4582.6. (a) of the Public Resources Code.
Integrate open space and recreational uses on Williamson Act lands
Goal statement
Pursue methods to streamline the process of integrating open space and recreational uses on
Williamson Act lands at the County and State level and promote the compatibility of open space
and recreational uses and conservation easements with Williamson Act contracts.
R-09-25 Page 13 of 16
Problem/opportunity description
The District, like many other agencies, owns land subject to old and antiquated Williamson Act
contracts which state that open space and recreational uses are not consistent. These older
contracts were written prior to modern amendments made to the Williamson Act but they
nevertheless remain in effect. As a result, it can be difficult to integrate open space and
recreational uses with our contracts. For example, for even a minor addition such as a parking lot,
the District, under the old Williamson contracts, has to obtain a permit from the county (called a
"Compatible Use Determination"). This amounts to a waste of time and money because the
modern Williamson Act states that open space and recreational uses are compatible.
Proposed action
Work with cities and counties to integrate open space and recreational uses on open space lands
under the Williamson Act and explore working with other 5500 Districts to pursue a legislative
solution.
Future District funding measure
Goal statement
Analyze the need for a future District funding measure to be submitted to the voters.
Problem/opportunitydescription
In order to ensure the long-term success of the District, a funding measure may at some point in
the future become necessary. In order to determine how great this need is we must first
strategically think about the needs of the natural environment and the needs of the population
served by the District. The opportunity for a comprehensive look will present itself when the
District embarks on an agency-wide strategic planning effort next fiscal year.
Proposed action
Integrate the Public Affairs Department's ongoing analysis of the need for a future District
funding measure in the District's upcoming strategic plan.
Review state legislation
Goal statement
Ensure that legislators understand the impact of proposed legislation on District constituents,the
natural environment, and on the District itself.
Problem/opportunity description
During each legislative session bills are forwarded that would have a negative impact on the
District just as there are bills whose effects would be positive. In each case the District needs to
take a position opposing or supporting bills.
Proposed action
Review state legislation and support, oppose, or seek amendments to those bills that impact the
District.
R-09-25 Page 14 of 16
Dedication of land (Riverside County case)
Goal statement
Obtain legislative solution in the event that the California Supreme Court upholds the Gerard Ste.
Marie v. Riverside County Regional Park and Open Space District case.
Problem/opportunity description
The Fourth District Court of Appeal held that Section 5540 of the Public Resources Code (which
states that an open space district can't convey land actually dedicated for open space purposes
except by majority vote of its constituents or concurrent resolution of the legislature) means that
any land or interest in land acquired is automatically dedicated in perpetuity, without any need for
an affirmative act of dedication by the Board of Directors. This negatively impacts the District's
ability to plan its preserves, and it may negatively impact the District's financing alternatives such
as lease financing. Riverside County sought review in the Supreme Court, which was granted.
This means the case is void until the Supreme Court acts, which will take at least a year. We and
four other Districts have filed an amicus brief in support of Riverside.
Proposed action
Work with cooperating 5500 districts to obtain a legislative solution to resolve the problem in the
event that the California Supreme Court upholds the Gerard Ste. Marie v. Riverside County case.
Goals for Federal Legislative Activity
Cleanup for the former Almaden Air Force Station
Goal statement
Seek Federal legislative assistance in securing funding for the cleanup of the former Almaden
Air Force Station(AFS) at Mt. Umunhum in the Sierra Azul Open Space Preserve.
Problem/opportunity description
More than 20 years after the District's purchase of the former AFS the Corps of Engineers still has
not fully characterized the site much less cleaned it up as was promised at the time of the sale. The
District will continue to work with its congressional delegation to focus the Corps' attention on the
site and obtain federal funding to help with the cleanup.
Proposed action
Work with the Corps of Engineers and seek federal legislative assistance in securing funding
for the cleanup of the former Almaden Air Force Station.
Land and Water Conservation Fund
Goal statement
Work with the new administration to ensure full funding of the stateside Land and Water
Conservation Funds.
R-09-25 Page 15 of 16
Problem/opportunitydescription
escription
The Land and Water Conservation Fund (LWCF) Act designated that a portion of receipts from
offshore oil and gas leases be placed into a fund annually for state and local conservation, as well
as for the protection of our national treasures such as parks, forest and wildlife areas.
LWCF is authorized at $900 million annually, a level that has been met only twice during the
program's 40-year history. The program is divided into two distinct funding pots: State grants and
Federal acquisition funds. The "stateside" of LWCF is distributed to all 50 states by a formula
based on population among other factors. State grant funds can be used for park development and
for acquisition of lands and easements and the District has in the past directly benefited from this
program which the Bush administration, despite assurances to the contrary, has never adequately
funded.
Proposed action
Work with the new administration to ensure full funding of the Land and Water Conservation
Funds.
Moffett Field
Goal statement
Support efforts to build levees in order to restore the salt ponds at Site 25 to tidal standard.
Problem/opportunity description
The District persuaded the EPA and the Regional Water Board to convince the Navy that the area
should be cleaned up to the higher, tidal wave standard. We also convinced the Navy that Hangar
One needs to be cleaned up before the District can be satisfied with the overall cleanup effort.
Proposed action
Support efforts by third parties designed to seek assistance from the Corps of Engineers to
build levees in order to restore the salt ponds at Site 25 to tidal standard.
Review federal legislation
Goal statement
Ensure that federal legislators understand the impact of proposed legislation on District
constituents, the natural environment, and the District itself.
Problem/opportunity description
During each federal legislative session bills may be forwarded that would have a negative impact
on the District just as there are bills whose effects would be positive. In each case the District
should take a"support" or"oppose" position.
Proposed action
I
Review specific pieces of Federal legislation and support, oppose, or seek amendments to
those bills that impact the District.
Midpeninsula Regional
• ' Open Space District
R-09-26
Meeting 09-05
February 11, 2009
AGENDA ITEM 10
AGENDA ITEM
Election of Board Member to Serve on San Francisco Bay Restoration Authority Governing Board
GENERAL MANAGER'S RECOMMENDATION
Elect a Board Member to Submit a Statement of Interest to the Association of Bay Area
Governments to Serve on the San Francisco Bay Restoration Authority's Seven-Member
Governing Board.
DISCUSSION
The San Francisco Bay Restoration Authority is a new regional government agency charged with
rebuilding San Francisco Bay through the raising and granting of funds to restore the bay's critical
tidal wetlands. The Association of Bay Area Governments (ABAG) is the designated agency
which will appoint members to the Authority's seven-member Governing Board.
During the legislative deliberations that led to the creation of the Authority, the District along with
other agencies, successfully argued that one of the seats on the Board should be given to a
representative of a Public Resources Code Section 5500 open space and/or park district.
ABAG has now called for Statements of Interest from elected officials of bay-side cities, towns,
counties, and eligible parks and open space districts to serve on the Authority's seven-member
Governing Board. Statements are due by Friday, February 13, 2009.
It is recommended that the District's Directors elect a member among themselves who would
submit a Statement of Interest for two main reasons: First, a seat on the Board would increase the
likelihood that the District's bayside properties, the Stevens Creek Shoreline Nature Study Area
and Ravenswood, along with preserves that connect to the Bay Trail, receive their share of
attention and support from the Authority. Second, it is vital for the District to stay actively
involved in the broader discussion about distribution of resources aimed to restore the natural
environment in the Bay Area, particularly during the current economic downturn.
The District's Board has long recognized the importance of the bay ecosystem and has understood
that the health of the bay is critical to preserving the health of the San Francisco Bay-Delta
' R-09-26 Page 2 of 2
Estuary, the largest estuarine system on the west coasts of both North and South America. A seat
on the Governing Board would ensure that the District can provide its expertise to the organization
that was created to address the bay's problems and support the Authority in ways that are most
synergistic with District goals.
FISCAL IMPACT
None.
PUBLIC NOTICE
None required.
CEQA COMPLIANCE
None required.
NEXT STEPS
If approved by the Board, staff will draft a Statement of Interest for the elected Board member and
submit it to the Association of Bay Area Governments.
Prepared by:
Rudy Jurgensen, Public Affairs Manager
Contact person:
Stephen E. Abbors, General Manager
' Midpeninsula Regional
Open Space District
To: Board of Directors
From: Stephen E. Abbors, General Manager
Date: February 6, 2009
Re: FYI's
Mdpennsu Regio
Oi pen ipace la Districtnal Memo ran d u m
To: IVIROSD Board of Directors
From: Tina Hugg, Open Space Planner 11
Date: February 11, 2009
Re: Update on the Administrative Office Remodel Project
This update is being provided to the Board regarding the current status of the remodel
project as of February 6, 2009.
• The punch list for the roofing work has been completed. Notice of Completion is being
prepared for Board approval.
• Tannerhecht Architecture is responding to the City of Los Altos' comments regarding
the permit set for the kitchen remodel and the IT server room.
• Upgrades to the fire and burglar alarm systems have been completed.
• Repairs to the HVAC system have been made. Its performance is now being
monitored for any zones that continue to have problematic temperature swings.
Next Steps
Staff will continue to make progress on:
• Making basic HVAC improvements for the entire AO building
• Exploring modifications to the work station of the Administrative Assistant to the
General Manager
• Working with Tannerhecht Architecture to finalize the bid package for the kitchen
remodel and IT server room work
An update will be provided through an informational memorandum to the Board at the next
meeting.
i
Midpeninsula Regional Open Space District For Immediate Release
• '
i
Date: Jan. 28, 2009 Contact: Leigh Ann Maze
Communications Specialist
650.691.1200 x566
MROSD announces photo contest winners
Contest uses technology to engage the public with District preserves
Los Altos, CA[Jan. 28, 2009] The Midpeninsula Regional Open Space District has announced the winners of its
first annual digital photo contest.
Grand Prize Winner: Alex Stoll Second Place Winner: Eric Lew Third Place Winner: Karl Gohl
W,4;1r '+,
Catching the Sunrise at Vista Point La Reflection, Northern Harrier Hunting,Windy
Honda Creek Open Space Preserve Monte Bello Open Space Preserve Hill Open Space Preserve
Fifteen honorable mentions were also chosen from over 400 entries that spanned a wide range of perspectives on
nature from minute details to sweeping vistas. View the finalists'photos at: 11ttp://www.openspace.or�),/contest/.
Using web tools like Flickr, the contest provided a new way for the District to engage the public with its open space
preserves and gave contestants an opportunity to explore the diversity of nature through photography. The only contest
rule was that entries had to be taken on District land.
Grand prize winner Alex Stoll and second-place winner Eric Lew, both graduate students at Stanford University, heard
about the contest through the Stanford Photography Club. "We like any excuse to go out and shoot photos,"Lew said.
Stoll captured his prize-winning shot at sunrise in the La Honda Creek Open Space Preserve. "Photos are always more
interesting with people in them,"he said, "you can identify with the picture more."
Water bugs in the Monte Bello Open Space Preserve caught Lew's eye, earning him second place. "I enjoyed walking
through the preserves. I didn't even know they existed until I heard about the photo contest. I had no idea they were so
close to where I live,"he said.
Karl Gohl of Los Altos spends time each week exploring District trails with his camera. His third place shot of a
Northern harrier in flight at Windy Hill Open Space Preserve was"a lucky shot,"he said. "I happened to have the right
lens on when the bird flew by me." Finalists were awarded prizes and the winning entries will be published in the
District's spring newsletter. The District will be soliciting entries for the second annual digital photo contest sometime
in 2009.
Created by voters in 1972,the Midpeninsula Regional Open Space District protects and manages more than 57,000 acres of open space.The District's 26
diverse and beautiful preserves are open to the public 365 days a year.The District is a public agency whose mission is to acquire and preserve a regional
greenbelt of open space land in perpetuity,protect and restore the natural environment,and provide opportunities for ecologically sensitive public enjoyment
and education.http:/Iwww.openspace.org.
Regional Capon St :e
-----------------
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
February 3, 2009
Ms. Colleen Oda, Planner III
County of Santa Clara Planning Office
County Government Center, East Wing, 7th Floor
70 West Hedding Street
San Jose, CA 95110-1705
Re: Modification of Use Permit, ASA, and Grading Permit,
File No. 21-18-59-07P-07A-07G-07EA
j
Dear Ms. Oda,
On behalf of Midpeninsula Regional Open Space District(District), I would like to thank
you for the opportunity to provide comments regarding a Modification of Use Permit,
Architecture and Site Approval, and Grading Permit(21-18-59-07P-07A-07G-07EA) for
j the proposed project by Develco Development/Alex Hose at 23499 Mt. Eden Road in
unincorporated Santa Clara County. The District owns and manages approximately
57,000 acres of open space land on the San Francisco Bay peninsula, including Fremont
Older Open Space Preserve (Preserve), which is located to the north of the proposed
project site. The 739-acre Preserve offers approximately 9 miles of public trails for
hiking, equestrian, and mountain bicycling use. In addition, the District holds a 100-foot
wide Open Space and Riparian Corridor Easement along the northern property line that
abuts with the subject property.
The District respectfully submits the following recommendations to ensure that the
proposed development does not result in visual impacts to scenic vistas or an increase in
stormwater or sediment entering the Stevens Creek tributary that runs directly to the
north of the subject property:
Water Qualrty Impacts
The property is located directly above a tributary to Stevens Creek, which eventually
drains into the Stevens Creek Reservoir. Due to its sensitive location, all approved
structures should be situated as far from the open space and riparian easement as possible
to allow for the maximum preservation of continuous open space and protection of the
riparian corridor. Mitigation measures should include best management practices, such
as erosion control, to protect water quality and prevent an increase in sedimentation
resulting from the construction and future ongoing maintenance and use of the proposed
structures.
33oDisteiCircle 650-691-1200 info@openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER:
Los Altos CA 94022-1404 650-691-0485 fax www.openspace.org Curt Riffle,Nonette Hanko,tarry Hassett,Kenneth C Nitz Stephen E.Abbors
Regional Open Sp --e
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Visual Impacts
The District recommends screening the proposed Horse Barn, which is located on a knoll,
with vegetation to minimize view of the structure from visitors hiking in the adjacent
he location of the site and its proximity to surrounding open space
Preserve. Given t p y g p p
lands, vegetation should be carefully selected, ensuring that the species are locallynative
ative
to prevent the further spread of invasive or exotic plants. The District further
recommends that any new plantings be arranged in a natural and clustered arrangement to
prevent a "manicured" and unnatural look that is characteristic of linear row plantings. In
addition, building heights should follow the natural contours by stepping down rooflines
and partially insetting structures into the hillside to minimize bulk given the steep
topography in the area.
Finally, the District would like to support County staff s findings that the proposed
"hobby barn" and the proposed 1,600 cubic yards of cut is unnecessary to the
establishment or maintenance of the allowed uses. The District supports staff s condition
#2 of Exhibit B, Architectural and Site Approval Conditions of Approval, which would
require less vertical cut and would not require excavation of a repaired landslide area.
The District's main purpose for participating in this process continues to be protection of
the natural resources and the integrity of the adjacent public open space. Thank you
again for the opportunity to provide input into the environmental review process for this
proj ect.
Sincerely,
ewtl�p'124—
Stephen E. Abbors
General Manager
cc: MROSD Board of Directors
33o Distel Circle 650-691-1200 info@openspace.org soARDOF DIRECTORS:Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER:
Los Altos CA 94022-1404 650-691-0485 fax www.openspace.org Curt Riffle,Nonette Honko,Larry Hassett,Kenneth C.Nitz Stephen E.Abbors
i
Regional Open Sp.,e
February 6, 2009 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Mr. Ken Broome
Past President
South Skyline Emergency Preparedness Organization
100 Rocky Creek Road
Woodside, CA 94062
' ire Management Policy
Subject: Comments on District's Draft Wildland F g y
Dear Mr. Broome,
Thank you for your letter received January 22, 2009 and your interest and contributions
to the District's Wildland Fire Management Policy. In particular, I look forward to
collaborating with the South Skyline community and the newly formed South Skyline
Fire Safe Council in efforts to assist residents to improve their wildland fire safety. As
you may recall from the public workshops on the fire policy,the District is acutely
y o ace Preserves.
in the safety f neighbors to the District's Open S
interested g p P
With your interest in this subject, you are probably already aware that the single most
important measure a property owner can take to minimize their risk of property damage
from wildfire is through defensible space creation and maintenance within 100 feet of a
structure. This distance is based upon research that examined the potential for structure
ignition due to adjacent vegetation combustion. The research demonstrated that as the
distance of burning vegetation increased to 30 meters(approximately 100 feet) from the
structure, the radiant heat created by the combusting vegetation was inadequate to cause a
wood walled structure to ignite in the majority of circumstances. In fact, researchers
have found that clearances of as little as 10 meters increased structure survival to
approximately 90 percent.
Defensible space around homes also gives firefighters safe areas within which to work
during a wildfire to protect homes. During the initial stages of a wildfire, firefighters will
identify those homes that are safe to work around and will not dedicate personnel or
equipment at locations where their safety is disproportionately at risk.
You have also identified your concerns regarding the danger of firebrands caused by
wildfire in chaparral. Firebrands are created during a wildfire as it burns through most
vegetation types, not only chaparral. Under severe fire conditions, firebrands can be
lofted downwind of a fire and cause structure ignitions at a distance of one kilometer or
more. To be effective, given no defensible space creation or structure modifications to
existing homes (such as fire resistant roofing materials),wildland vegetation management
would have to potentially extend for several kilometers away from homes to significantly
I
33oDisteiCircle 650-69i-uoo info@openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER:
Los Altos CA 94022-1404 650-69i-0485 fax www.openspace.org Curt Riffle,Nanette Hanko,Lorry Hossett,Kenneth C.Nitz Stephen E.Abbors
reduce firebrand production. Vegetation modification on this scale is infeasible for the
Open Space District, in fact, for just about any land management agency. Even if the
District could implement vegetation modification of the scale envisioned to provide some
effectiveness,the resultant impacts to the natural systems would be too great to justify the
project. Clearly,homeowner's defensible space is the place to begin wildfire protection
efforts.
Given this overwhelming evidence of the effectiveness of defensible space fire clearances
to protect personal property and the agonizing lack of defensible space maintenance by
private property owners,this is the area where the District is focusing a great deal of
effort. We are creating a permit system to allow neighboring property owner access to
adjacent District lands to extend their defensible space vegetation modification to the
state standard of 100 feet,where this overlap occurs. As a condition of this access,we
will be requiring that all defensible space modifications be already completed on the
neighboring parcel prior to the fuel modifications being allowed on District lands. I
expect this program to be approved by the District's Board of Directors at an upcoming
meeting in March of this year.
I share your concerns regarding the impacts of wildland fire and the District is working
towards improving safety for private property owners where we are able. Thank you for
the reference to Richard Halsey's book on fire behavior in chaparral ecosystems. I have
read this and other work of his and admire his clear,accessible presentation of scientific
data. Should you be interested in more information regarding any of the areas discussed
above, I am available to discuss these and other wildfire issues. Please feel free to
contact me at(650) 691-1200.
Sincerely,
Kirk Leni on
Senior Resource Planner
Cc:
Board of Directors
Steve Abbors
Dick Schwind, Vice President SSFSC
Larry Myers, President SSA
SOUTH SKYLINE EMERGENCY PREPAREDNESS ORGANIZATION
100 ROCKY CREEK ROAD
WOODSIDE, CA 94062
Tel&FAX: (650)529-1810
E-mail:broome.assocs@gmaii.com
Kirk Lenington, Senior Resource Planner
Mid Peninsular Regional Open Space District
330 Distel Circle
Los Altos CA 94022
Comments on Draft Wildland Fire Management Policy
Dear Kirk Lenington,
As the immediate Past President of the South Skyline Emergency Preparedness
Organization(SSEPO)and a member of the Board of the South Skyline Association, I
have the following two comments to offer for your consideration in finalizing the
MROSD Wildfire Prevention Policy:
1. Your treatment of chaparral on MROSD Preserves does not appear to
recognize the danger of burning brands of chaparral being carried by strong winds
for considerable distances particularly when the chaparral was growing at high
elevations along ridge tops like Russian Ridge and Windy Hill. Just cutting fire
breaks and access roads may be helpful on calm days but on hot dry windy days
this will not be enough. I speak from the personal experience of having my
daughter's house in Northern San Diego County on the Southwestern Slope of
Iron.Mountain near Poway totally destroyed by flying brands of burning chaparral
even though she had about 300 ft. of clear defensible space on the back of her
house that faced towards Iron Mountain. Unfortunately she had left her house to
take her horses to safety but was prevented from returning by road blocks. Her
neighbors who stayed home were able to save their houses with garden hoses
since they all had tile roofs and stucco walls.
Many of our South Skyline Residents have to leave their homes every day to
go to work, do shopping or go to church and will have to depend on neighbors
and professional or volunteer fire-fighters if a similar situation develops here
when they are away from home. With the climate change that led to the Bonny
Doon, and Summit fires this last year, it would seem only a matter of time until
the dry conditions and high winds that led to the Cedar Fire in San Diego County
are experienced here in the Santa Cruz Mountains.
I realize that removing much of the existing dense areas of chaparral is an
enormously difficult and expensive activity that also has some negative effects
such as removing cover for wildlife and allowing erosion and mudslides on
hillsides. What might be feasible however is to remove isolated thickets before
they can grow together to form continuous brush cover. There are several areas
along the stretch of Skyline Blvd. Between Portola Heights and Skylonda that
were once open grazing land but are now being rapidly over grown with
chaparral. If the District's new policy of restoring grazing could be applied early
on to these areas, it would be much appreciated by residents such as myself who
live under the shadow of Russian Ridge and See the advance of chaparral on a
daily basis.
2. I wish to ask MROSD to cooperate fully with the newly formed South Skyline
Fire Safe Council SSFSO in their efforts to help residents of the area develop
"defensible space" around their homes, even if the extent of this space extends
into land owned by MROSD. Whereas the SSEPO is intended to help residents to
cope with the after effects of a disastrous wild fire or earthquake the SSFSC was
formed to help residents prevent wildfires from threatening their homes in the first
place.
Finally, my daughter sent me a book about the danger of Chaparral caused
wildfires called Fire, Chaparral,and Survival in Southern California by Richard
W. Halsey, Sunbelt Publications San Diego,that I have sent to Dick
Schwind, Vice President of SSFSC. You might like to obtain a copy for
MROSD's use.
Yours sincerely,
Ken Broome P.E.
Copy to Larry Myers,President SSA&Board Members
Dick Schwind, Vice President SSFSC
Midpeninsula Regional
' Open Space District
To: Board of Directors
E. Abbors General Manager
From: Stephen
Date: February 11, 2009
Re: FYI's
Regional Open Sp e
-- -
-----------------
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
February 9, 2009
Mr. Darren Newton
Navy BRAC Program
Management Office West
1455 Frazee Road, Suite 900
San Diego, California 92108-4310
RE: Proposed Plan for Site 25, Former Naval Air Station Moffett Field
Dear Mr.Newton:
Thank you very much for the opportunity to comment on the above referenced document.
The Midpeninsula Regional Open Space District(District) owns the 55-acre Stevens
Creek Nature Study Area(SCNSA) adjacent to the northeastern corner of former NAS
Moffett Field, now a part of the NASA Ames complex. The SCNSA is part of Installation
Restoration Site 25, also known as the"Stormwater Retention Pond", subject of the clean
up alternatives set out in the Proposed Plan.
The development of the Proposed Plan and choice of the Preferred Alternative has been
coordinated with the District to allow for an eventual restoration of tidality to the SCNSA
as envisioned in 1980 by the District, the Santa Clara Valley Water District and the City
of Mountain View(see Stevens Creek: A Plan of Opportunities, June 1980). Our
comments follow.
Upland Source Control
The hydrogeologic relationship between Site 29 (Hanger One) and Site 25 is well
documented (NASA 2003a;NASA 2003b) and thus remediation plans for addressing
contamination of groundwater by polychlorinated biphenyls (PCBs) leaching from
Hanger One is an important concern to the District. The recently released Action
Memorandum recommends removal of the siding followed by the coating of exposed
surfaces with a protective sealant, which should lead to formal site closure for this
potential upland source of PCBs to Site 25. The District urges the Navy to work closely
with NASA to assure maximum efficiency and minimized costs by coordinating the
removal action with plans for recovering of the structure.
An additional area of much concern to the District is the upland peninsula extending into
the middle of Site 25. Historically, some of the area now occupied by the peninsula was
once below sea level with the remainder a tidal salt marsh, appearing to be regularly
navigable as evidenced by the existence of the Guth and Mountain View Landings near
where Stevens Creek emptied into the Bay. By 1961, Stevens Creek had been realigned
but there is no indication on the United States Geological Survey (USGS) map of vehicle
access to the area of the marsh where the peninsula now lies. The peninsula appears to
have emerged sometime after 1961 based on review of USGS maps, probably as a
33o Distel Circle 650-6gi-1200 info@openspace.org BOARD Of DI RECTORS:Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER:
Los Altos CA 94022-1404 650-691-0485 fax www.openspace.org Curt Riffle,Nonette Hanko,Larry Hassett,Kenneth C.Nitz Stephen E.Abbors
disposal site for excess soil from upland construction sites at Moffett NAS that were
under both NASA and Navy control. On the 1968 USGS map, a dirt road is shown
leading into the marsh area. The peninsula has been identified as containing PCBs, as
well as other chemicals of concern, accordingto the draft Report of Findings for Area of
p
Investigation 14 Phase II Soil Investigation(Integrated Science Solutions, Inc. May
2007). At the September 13, 2007, Restoration Advisory Board (RAB) meeting,NASA
indicated that they would prepare a Removal Action Workplan and Remedial Design in
2008. According to the draft Report, the Environmental Protection Agency (EPA) is the
regulatory authority for Area of Investigation 14 (AO14) because of its relationship to
Site 25. It is unclear from the Proposed Plan how and when this potential source of
upland contaminants will be addressed, especially since it may overlie similar
contamination, at or near sea level, as a result of years of stormwater runoff at Moffett
NAS prior to 1968.
The remaining sources for potential recontamination of SCNSA are the Site 8 swale and
the areas around Buildings 26, 45, 525, 583C and 951. The Proposed Plan indicates that
these will be addressed in separate remedies. It is essential that this occur before
implementing the Preferred Alternative of the Proposed Plan for Site 25. Our
understanding from the EPA is that a schedule for addressing these matters was to be
submitted by January 22 of this year. Please confirm that this has occurred.
Further Sampling
The District further concurs with EPA and the California Regional Water Quality Control
Board(RWQCB) that all polygons previously proposed for remediation in the Feasibility
Study (FS) should be remediated and that additional sampling should occur to confirm
that there has not been additional deposit of contaminated sediments since finalization of
the FS.
Thank you for the opportunity to comment on the Proposed Plan.
Sincerely,
T"—��
�na M. Ruiz Z�:7m.Simmons
Interim Planning Manager Assistant General Counsel
CC: Elizabeth Wells, P.E., RWQCB
Yvonne Fong, EPA
Board of Directors
2
Midpeninsula Regional Memorandum
Open Space District
To: Board of Directors
From: Stephen E. Abbors, General Manager
Date: February 11, 2009
Re: Summary of Action Plan Changes per February 4, 2009 Board Meeting
The Board of Directors requested several changes to the FY 2009-10 Action Plan
at the February 4 Special Board Meeting. A number of these requested changes
were discussed in more depth at the February 6 Meeting of the Administration
and Budget Committee. All of the major changes are, for your convenience,
described, by Department, in the attached table.
Midpeninsula Regional Open Space District — Changes to Proposed FY 2009-10 Action Plan
De artment Project or On oin Activity Change
Planning Memoranda of Agreement Seek Memoranda of Agreement with County and Resource Agencies to enable
(MOUs) (Added to Key Projects) repetitive maintenance and construction activities.
La Honda Creek Phase I Public Reduced scope of work to La Honda Creek Interim Public Access Improvements.
i Access Improvements (Ongoing Allow for additional garter snake surveys to determine suitability for bicycle use
Activity) and initial planning for Phase I access improvements.
E
Pond Management Plans Project will include only completion of Plan, monitoring and species surveys.
Project (Key Project) Work will also continue with Santa Clara Valley Water District to complete Monte
Bello Pond Management Plan and begin priority projects.
Hicks Flat Remediation Project Activity will include securing grant monies. A successful application submittal will
(Ongoing Activity) result in District contract with grantor 3`d or 4`h qtr FY 09-10 and preparations will j
then proceed for consultant contract.
Watershed Protection Program Project will include more time to complete the three phases of work for the next
(Key Project) group of sediment control projects. Next year, focus will be on completing
construction documents, permits will be completed the following fiscal year and
construction completed the third fiscal year.
Project scope will be changed to show that plans and specs will be prepared for C
the remaining high-priority projects as follows: Steam Donkey Trail, Leaf Trail,
Blue Blossom Trail and Springboard Trail.
Project will also include exploration of stream crossing solutions for Methuselah
Trail
Russian Ridge Comprehensive Project element that includes preparation of draft plan, outreach and Use and
Use and Management Plan Management Committee Meetings will be removed from Key Projects Section
j Update (Changes from Key and placed in Projects for Future Implementation Section. Time critical portions
Project to multiple phases in of the project scope will be moved to the Ongoing Activities Section of the Action
i Ongoing Activities and Future Plan.
Project Sections)
District-Wide Master Project will be removed from Key Projects Section and placed in Ongoing
Plan/Regional Open Space Activities Section, with notation that data collection and analysis will occur in
Study (ROSS) Updates support of the District's Strategic Plan. This item will be listed as a support tool
(Removed from Key Projects) under project scope of Strategic Plan in final version of FY 2009-10 Action Plan.
1 _P r. _
Midpeninsula Regional Open Space District — Changes to Proposed FY 2009-10 Action Plan
Department Project or 0 join3 Activit Chan e
Planning Public Access Improvements Activity for coordination with Public Affairs to schedule docent-led hikes to
(continued) Program introduce public to new areas will now also include wording "Other Locations
1 (Ongoing Activity) when suitable for access".
Rapley Ranch Road Repair Budget for this activity has been reduced by $13,500 for permit fees to be paid
(Ongoing Activity) this fiscal year.
I
Operations Fremont Older Open Space Purpose for the realignment of the trail is now explained as necessary due to
Preserve - Parker Ranch Trail severe erosion of the trail area and location next to a chain link fence/property
Re-Route (Key Project) line.
Thornewood Open Space The "wet season" standard is explained under the Milestones Section and the
Preserve: Construct Ford across possible delay of project completion due to state budget situation is stated in
Dennis Martin Creek and Project Completion Date Section.
Restore Natural Stream Channel
by removing old Roadbed (Key
Project)
Prescribed Burns (Key Project) The two different types of burn that will be performed are now described (Training
burns and Resource Management burns).
t
Field Operations Program Activity added: Work with Planning on the removal of the Rapley Ranch Road
(Ongoing Activity) Culvert.
Real Property Purisima-to-the-Sea Property Budget estimate is increased from $6.5 million to $11.0 million. Milestone Section
Purchases (Key Project) changed to read: Close escrow on UC Elkus Highlands and POST (Blue Brush
Canyon) properties in 1st and 2"d qtrs of FY 2009-10 and POST(Lobitos Ridge)
i property in 4tn qtr of FY 2009-10.
New Land Transition Process Purpose Section now includes wording to address coordination and consideration
(Key Project) of initial operation and management costs, management responsibilities and
departmental impacts. Project Scope now also includes implementation of
preliminary Use and Management Plan, revision of inter-departmental procedures
for identifying/budgeting for costs associated with new land purchases and
determination of timelines.
i
2I3
Midpeninsula Regional Open Space District — Changes to Proposed FY 2009-10 Action Plan
Department Project or Ongoing Activity Change
Real Property Bay Trail Connection between Budget Estimate Section now explains purpose of feasibility study as "feasibility
(continued) Ravenswood and Don Edwards study of alternate trail alignments in bay front setting".
National Wildlife Area
(Key Project)
Property Management Software Project Scope Section now includes wording—"Research Property Management
(Key Project) firms use of software options" so that a wider range of possible software options
will be explored.
Potential New Land Additions Project Purpose Section now also includes purchase of new lands as addition to
(Key Project) Windy Hill Open Space Preserve.
Administration Research & Evaluate New Project Scope Section was revised to include additional provisions of the RFP
I Integrated Accounting, Budget such as a "System Requirements" Section, performance specifications, cost
and Finance Software Package guidelines, and demonstrations/working model tests of proposed systems prior to
(Key Project) selection. Project will include plan for pilot tests of system prior to full
implementation and a transition plan for transition from prior system to new
system.
District-wide Policies and Project Scope Section was revised to show change to CD-based Policy and
Procedures Manuals Procedures Manuals, arrangement of information by topic and system for updates
(Key Project) of information.
Replace Phone and Voicemail Project Scope Section now includes requirement to conduct a mini-lab or pilot test
System of system with end users both prior to selection of system and prior to
(Key Project) implementation of system so that workability and efficiency problems can be
resolved prior to full system launch.
Video Conferencing to FFO and Project Scope Section was revised to include research into energy use of a high
SFO Field Offices definition system.
(Key Project)
Create Virtual Private Network Project Scope Section was revised to include security measures.
(Key Project)
Resolve Encroachment on Budget Estimate Section wording will be revised.
Kennedy Trail, Sierra Azul Open
Space Preserve
I (Key Project—Legal)
3 . e