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Home My Public Portal About20090311 - Agenda Packet - Board of Directors (BOD) - 09-07 Midpeninsula Regional • Open Space District Meeting 09-07 SPECIAL AND REGULAR MEETINGS BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 6:00 p.m. Wednesday, March 11, 2009 330 Distel Circle Los Altos, California AGENDA SPECIAL MEETING The Special Meeting Closed Session will begin at 6:00 p.m.At 7:00 p.m.,the Board will convene the Regular Meeting. 6:00 ROLL CALL SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-CLOSED SESSION I Public Employee Performance Evaluation Pursuant to Government Code Section 54957 Title of Employee: General Manager REGULAR MEETING 7:00* REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ROLL CALL REPORT ON RETURN FROM CLOSED SESSION(The Board shall publicly state any reportable action taken in Closed Session pursuant to Government Code Section 54957.1) ORAL COMMUNICATIONS—Public ADOPTION OF AGENDA INTRODUCTION OF NEW STAFF 7:10* CONSENT CALENDAR I Approve Minutes of the Special and Regular Board Meetings of February I I and February 25, 2009 2 Approve Revised Claims Report 3 Approve Written Communications—None "Meeting 09-07 Page 2 7:20* BOARD BUSINESS 4 Approval of Increase from Half-Time Training Coordinator to Full-time Training and Safety Coordinator and Amend the FY2008-09 Position Classification and Compensation Plan—S. Abhors 5 Consideration of Commemorative Trail and Bench for L. Craig Britton in Purisima Creek Open Space Preserve—R. Jurgensen 6 Authorize the General Manager to enter into a Professional Services Agreement with Geocon Consultants, Inc. in an amount not to exceed $70,000 to conduct remedial investigations and design appropriate site cleanup measures at Russian Ridge Open Space Preserve and Determine that the Recommended Actions are Exempt from the California Environmental Quality Act—K. Lenington INFORMATIONAL REPORTS—Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff, opportunity to refer public or Board questions to staff for factual information; request staff to report back to the Board on matter at a future meeting; or direct staff to place a matter on a future agenda. A. Committee Reports B. Staff Reports C. Director Reports SPECIAL MEETING CLOSED SESSION RECONVENED(IF NECESSARY) REPORT ON RETURN FROM RECONVENED CLOSED SESSION(IF NECESSARY) (The Board shall publicly state any reportable action taken in Closed Session pursuant to Government Code Section 54957.1) ADJOURNMENT Times arc estimated and items may appear earlier or later than listed.Agenda is subject to change of order. ** TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each item is considered by the Board of Directors, You may address the Board concerning other matters during Oral Communications. Each speaker will ordinarily be limited to three minutes. Alternately,you may comment to the Board by a written communication, which the Board appreciates. Consent Calendar:All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. In compliance with the Americans with Disabilities Act,if you need assistance to participate in this meeting,please contact the District Clerk at(650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members less than 72 hours prior to the meeting,will be available for public inspection at the District's Administrative Office located at 330 Distel Circle,Los Altos,California 94022, CERTIFICATION OF POSTING OF AGENDA 1,Gregory L.Sam,District Clerk for the Midpeninsula Regional Open Space District(MROSD),declare that the foregoing agenda for the March 11,2009 Special and Regular Meetings of the MROSD Board of Directors was posted and available for review on March 6,2009 at the Administrative Offices of MROSD,330 Distel Circle,Los Altos,California,94022. The agenda is also available on the District's web site at hqp://www.o ens)ae org. Signed this 6th day ofM'arch 2009,at Los Altos,California. District Clerk Date: 03/06/09 A, t Claims No. 09-05 Meeting 09-07 Date 3/11/09 Revised Midpeninsula Regional Open Space District # Amount Name Description 9810 $18,225.98 ImageX Printing Services-Quarterly Newsletter&Trail Brochures For 3 Preserves 9811 $15,350.00 Tannerhecht Architecture Architecture Services-AO Remodel Project 9812 $14,776.13 Muniquip 2 Rubber Track Carriers 9813 $9,999.31 Inside Source Balance Due-Work Stations For The New North Office Spaces 9814 $7,043.90 Balance Hydrologics Consulting Services-In-Stream Sediment Monitoring At ECDM 9815 $6,747.21 Roy's Repair Service Vehicle Repairs&Service 9816 $4,362.61 Brownstein, Hyatt, Farber&Schreck Legal Services-Chiocchi Litigation 9817 $4,341.00 Petersen Dean Commercial Balance Due-Roof Replacement At The AO 9818 $4,215.00 Design Concepts Graphic Design Services-Spring Newsletter&Calendar For Spring Outdoor Activities 9819 $3,638.66 The Ferguson Group Legislative Consultant-Lobbyist For Mt. Umunhum 9820 $2,255.13 Macro Corporation Project Management Services-Implementation Of District's New Radio System 9821 $2,250.00 IEDA Quarterly Consulting Services-Labor Relations 9822 $2,000.00 *1 Brownstein, Hyatt, Farber&Schreck Legal Services-Chiocchi Litigation 9823 $1,696.04 CMK Automotive Vehicle Maintenance&Repairs 9824 $1,575.00 Hoge, Fenton,Jones&Appel Legal Services-Chiocchi Litigation 9825 $1,500.00 '2 Le's Alterations Uniform Expenses-Change Patch To New Logo On Uniforms 9826 $1,435.57 Forestry Suppliers Field Supplies&Tools 9827 $1,212.14 VP II Volunteer/Docent Supplies-Journal Books With Logo 9828 $1,158.36 Summit Uniforms Uniform Expenses 9829 $1,111.07 Alta Planning&Design Contract Planner Site Tour Of Cowell Purisima Coastal Trail 9830 $1,000.00 Wendell, Kerr&Associates Appraisal Services-Skyline Christmas Tree Farm Lease 9831 $961.95 Firestone Complete Auto Care Tires 9832 $887.21 Cascade Fire Equipment Company Fire Equipment&Supplies 9833 $847.60 Highway Technologies Cones&Barricades-FFO 9834 $846.76 Emergency Vehicle Solutions Convert Patrol Truck To Maintenance Truck 9835 $693.56 Palo Alto Upholstery Repair&Re-Upholster Maintenance Truck Seat 9836 $681.98 Air Cooled Engines Replacement Motor For Fire Pump 9837 $652.00 Santa Clara County Department Of Annual Hazardous Material Permit-SFO Environmental Health 9838 $632.72 Grand Prix ATV Parts 9839 $600.00 L. Craig Britton Consulting Services 9840 $495.00 Gou,Vicky Reimbursement-Digital Storytelling Workshop 9841 $410.78 Ergo Works Ergonomic Equipment 9842 $405.67 Santa Clara County Household Hazardous Material Disposal Fees Hazardous Waste 9843 $393.00 Monster Mechanical HVAC Repairs-SFO 9844 $378.88 02 Marketing&Design Patch Samples For District Ball Caps 9845 $362.87 Lausten,Tom Reimbursement-Uniform Expenses 9846 $359.04 Waste Management Creosote Disposal Fees-SFO 9847 $338.41 Pringle Tractor Company Tractor Repairs 9848 $327.40 Barron Park Supply Plumbing Supplies For Line Repair At Hicks Creek Road 9849 $304.03 Pine Cone Lumber Fencing Hardware For FFO Stock 9850 $279.45 The Workingman's Emporium Uniform Expenses 9851 $261.00 Shelton Roofing Company Roof Repair-Rental Residence 9852 $260.00 Macro Corporation Project Management Services-Research Additional Radio Frequency 9853 $258.14 Safety Kleen Solvent Tank Service-SFO 9854 $234.46 All Star Glass Patrol Truck Windshield Replacement 9855 $229.30 ADT Security Services Alarm Service-SFO Page 1 of 3 Claims No. 09-05 Meeting 09-07 Date 3/11/09 Revised Midpeninsula Regional Open Space District # Amount Name Description 9856 $216.86 Spiegel,Annetta Reimbursement-CalPERS Conference Expenses 9857 $214.40 "" AT&T Voicemail Service-AO/Alarm Service-FFO 9858 $211.75 San Jose Water Company Water Service-Ranger Residence 9859 $200.00 Global Steel Fabricators Repair ATV Ramps 9860 $200.00 Camilla Fox Public Presentation On Coyote Behavior 9861 $175.35 Carlson, Kerry Reimbursement-Uniform Expense 9862 $174.15 Continuing Education Of The Bar Legal Books 9863 $165.47 Los Altos Garbage Company Garbage Service-AO 9864 $154.95 Casaretto,Mark Reimbursement-Uniform Expenses 9865 $139.00 Christenson,Andrea Reimbursement-Planning&Environmental Law Seminar Expenses 9866 $138.02 Brim Tractor Company Mower Parts 9867 $120.87 Lab Safety Supply Danger Tags 9868 $118.12 California Water Service Company Water Service-AO 9869 $117.34 "` Verizon Cellular Phone Service 9870 $111.00 Pillsbury Winthrop Shaw Pittman LLP Legal Services-Fogarty/MacFarlane Litigation 9871 $108.00 Liebert Cassidy Whitmore Legal Services&Advice 9872 $92.51 Goodco Press Printing Services-Uniform Allowance Form 9873 $80.00 Downing, Brendan Reimbursement-Cell Phone 9874 $78.00 Pacific Telemanagement Services Pay Phone-Black Mountain 9875 $69.39 FedEx Shipping Charges 9876 $68.39 Stevens Creek Quarry Rock For Alpine Pond Trail 9877 $60.00 Sanguinetti, David Reimbursement-Cell Phone 9878 $60.00 Bankosh, Michael Reimbursement-Cell Phone 9879 $58.89 Jurich,Michael Reimbursement-Cell Phone 9880 $56.25 ID Plus Name Tags 9881 $32.00 Fitzsimons, Renee Reimbursement-Docent Training&Meeting Supplies 9882 $25.67 California Water Service Company Water Service-Windy Hill 9883 $24.52 Macke Water Systems Water Filter Replacement 9884 $23.82 Foster Brothers Lock&Key Services 9885 $5.12 Bay Nature Institute Special Supplement Issue Not Included In Regular Subscription 9886 $2.94 """ Verizon Business Long Distance Fax Service-SFO 9887 R $16,340.02 Team Power Forklifts Utility Vehicle 9888 R $4,620.09 '3 First National Bank Conferences&Training Expenses-Restoration Workshop, Trailbuilders Conference,CSDA Training, First Aid Training, Salmonid Restoration Conference,CSMFO Conference, Volunteer&Docent Training Workshop 9889 R $2,753.18 Gardenland Power Equipment Field Supplies/Helmets/Chainsaw&Brushcutter Parts/Leaf Blower 9890 R $2,495.99 HSBC Business Solutions Air Compressor 9891 R $2,294.41 *** AT&T Telephone Service-AO&SFO/Fax Service-AO 9892 R $1,891.79 Office Depot Office Supplies-Mailing Labels, Envelopes, Pens&Pencils, Calculator,Calendars, File Folders, Door Stops,Copy Paper, Document Covers, Binders&Name Plates 9893 R $1,367.28 '3 First National Bank Field Supplies/Propane Tanks/Camera Bags/Camera Memory Cards/Tow Chain/Storage Cases/Spotlights 9894 R $1,309.12 `3 First National Bank Uniform Expenses 9895 R $1,134.00 ATY Building Systems Deposit For Storage Building-SFO 9896 R $1,041.37 Heimer, Dennis Reimbursement-Ranger Academy Expenses 9897 R $1,034.43 "3 First National Bank Computer Expenses/Memory Cards/Monitor/Network Testing Equipment/Email Service Provider/Hard Drive Adaptor 9898 R $925.78 '3 First National Bank Office Supplies/Calendars/File Cabinet/1099 Forms& Envelopes/Batteries Page 2 o/3 Claims No. 09-05 Meeting 09-07 Date 3/11/09 Revised Midpeninsula Regional Open Space District # Amount Name Description 9899 R $897.70 *3 First National Bank Subscriptions&Books 9900 R $800.00 Aaron's Septic Tank Service Pumping Services-Rental Residences 9901 R $753.76 *3 First National Bank Business Related Meals-Board Meetings,ABC Meeting, Best Management Practices Workshop 9902 R $741.65 *3 First National Bank Volunteer&Docent Supplies/Photo Contest Prizes/CA State Parks Annual Day Pass 9903 R $547.16 United Site Services Sanitation Services-Sierra Azul&Fremont Older 9904 R $500.30 Los Altos Garbage Company Garbage Service-FFO 9905 R $500.00 Maze, Leigh Ann Reimbursement-2 Communication Courses 9906 R $442.00 State Water Resources Control Board Oversight Costs For Driscoll Remediation 9907 R $381.96 Warren, Ryan Reimbursement-Ranger Academy Expenses 9908 R $342.99 Gou,Vicky Reimbursement For Software-Adobe Illustrator&Adobe Premiere Elements 9909 R $334.33 Petty Cash Parking&Mileage/Business Related Meals/Training& Conference Expenses/Washington DC Meeting Expenses/Staff Activities Supplies/Office Supplies/Field Supplies 9910 R $296.45 Hammond,Tracy Reimbursement-Uniform Expenses 9911 R $238.18 Paterson, Loro Reimbursement-Uniform Expenses 9912 R $181.19 Langley Hill Quarry Rock For Driscoll Ranch Dam Repair&Base Rock For Spring Ridge Road 9913 R $150.83 Allied Waste Services Garbage Service-Hosking Barn 9914 R $144.40 *3 First National Bank Vehicle Supplies 9915 R $119.00 Coastal Sierra Internet Service-SFO 9916 R $110.00 *3 First National Bank CSMFO Membership Dues 9917 R $99.00 Premiere Global Services Fax Broadcast Services 9918 R $55,76 *3 First National Bank Rental Residence Expenses 9919 R $16.24 Conoco Phillips Fuel 9920 R $4.04 Senate Rules Committee Publication-"The Quick List" Total $166,161.50 *1 Urgent Check Issued 1/30/09 *2 Urgent Check Issued 315108 *3 Urgent Check Issued 3/6/09 The Total Amount For First National Bank Is$11,959.97 *** Director Davey Is Recusing Herself From Voting On The AT&T Claims As She Owns Stock In AT&T Which Exceeds The Permissible Level For Voting On These Claims. Director Hanko Is Voluntarily Recusing Herself From Voting On The AT&T And Verizon Claims, Page 3 of 3 Y Claims No. 09-05 Meeting 09-07 Date 3/11/09 Midpeninsula Regional Open Space District # Amount Name Description 9810 $18,225.98 ImageX Printing Services-Quarterly Newsletter&Trail Brochures For 3 Preserves 9811 $15,350.00 Tannerhecht Architecture Architecture Services-AO Remodel Project 9812 $14,776.13 Muniquip 2 Rubber Track Carriers 9813 $9,999.31 Inside Source Balance Due-Work Stations For The New North Office Spaces 9814 $7,043.90 Balance Hydrologics Consulting Services-In-Stream Sediment Monitoring At ECDM 9815 $6,747.21 Roy's Repair Service Vehicle Repairs&Service 9816 $4,362.61 Brownstein, Hyatt, Farber&Schreck Legal Services-Chiocchi Litigation 9817 $4,341.00 Petersen Dean Commercial Balance Due-Roof Replacement At The AO 9818 $4,215.00 Design Concepts Graphic Design Services-Spring Newsletter&Calendar For Spring Outdoor Activities 9819 $3,638.66 The Ferguson Group Legislative Consultant-Lobbyist For Mt. Umunhum 9820 $2,255.13 Macro Corporation Project Management Services-Implementation Of District's New Radio System 9821 $2,250.00 IEDA Quarterly Consulting Services-Labor Relations 9822 $2,000.00 `1 Brownstein, Hyatt, Farber&Schreck Legal Services-Chiocchi Litigation 9823 $1,696.04 CMK Automotive Vehicle Maintenance&Repairs 9824 $1,575.00 Hoge, Fenton,Jones&Appel Legal Services-Chiocchi Litigation 9825 $1,500.00 '2 Le's Alterations Uniform Expenses-Change Patch To New Logo On Uniforms 9826 $1,435.57 Forestry Suppliers Field Supplies&Tools 9827 $1,212.14 VP II Volunteer/Docent Supplies-Journal Books With Logo 9828 $1,158.36 Summit Uniforms Uniform Expenses 9829 1 111.07 Alta Planning&Design Contract Planner Site Tour Of Cowell Puri ima Coastal Trail $ s 9 9 9830 $1,000.00 Wendell,Kerr&Associates Appraisal Services-Skyline Christmas Tree Farm Lease 9831 $961.95 Firestone Complete Auto Care Tires 9832 $887.21 Cascade Fire Equipment Company Fire Equipment&Supplies 9833 $847.60 Highway Technologies Cones&Barricades-FFO 9834 $846.76 Emergency Vehicle Solutions Convert Patrol Truck To Maintenance Truck 9835 $693,56 Palo Alto Upholstery Repair&Re-Upholster Maintenance Truck Seat 9836 $681.98 Air Cooled Engines Replacement Motor For Fire Pump 9837 $652.00 Santa Clara County Department Of Annual Hazardous Material Permit-SFO Environmental Health 9838 $632.72 Grand Prix ATV Parts 9839 $600.00 L.Craig Britton Consulting Services 9840 $495.00 Gou,Vicky Reimbursement-Digital Storytelling Workshop 9841 $410.78 Ergo Works Ergonomic Equipment 9842 $405,67 Santa Clara County Household Hazardous Material Disposal Fees Hazardous Waste 9843 $393.00 Monster Mechanical HVAC Repairs-SFO 9844 $378.88 02 Marketing&Design Patch Samples For District Ball Caps 9845 $362.87 Lausten,Tom Reimbursement-Uniform Expenses 9846 $359.04 Waste Management Creosote Disposal Fees-SFO 9847 $338.41 Pringle Tractor Company Tractor Repairs 9848 $327A0 Barron Park Supply Plumbing Supplies For Line Repair At Hicks Creek Road 9849 $304.03 Pine Cone Lumber Fencing Hardware For FFO Stock 9850 $279.45 The Workingman's Emporium Uniform Expenses 9851 $261.00 Shelton Roofing Company Roof Repair-Rental Residence 9852 $260.00 Macro Corporation Project Management Services-Research Additional Radio Frequency 9853 $258.14 Safety Kleen Solvent Tank Service-SFO 9854 $234.46 All Star Glass Patrol Truck Windshield Replacement 9855 $229.30 ADT Security Services Alarm Service-SFO Page 1 of 2 V Claims No. 09-05 Meeting 09-07 Date 3/11/09 Midpeninsula Regional Open Space District # Amount Name Description 9856 $216.86 Spiegel,Annetta Reimbursement-CalPERS Conference Expenses 9857 $214.40 AT&T Voicemail Service-AO/Alarm Service-FFO 9858 $211.75 San Jose Water Company Water Service-Ranger Residence 9859 $200.00 Global Steel Fabricators Repair ATV Ramps 9860 $200.00 Camilla Fox Public Presentation On Coyote Behavior 9861 $175.35 Carlson, Kerry Reimbursement-Uniform Expense 9862 $174.15 Continuing Education Of The Bar Legal Books 9863 $165A7 Los Altos Garbage Company Garbage Service-AO 9864 $154.95 Casaretto,Mark Reimbursement-Uniform Expenses 9865 $139.00 Christenson,Andrea Reimbursement-Planning&Environmental Law Seminar Expenses 9866 $138.02 Brim Tractor Company Mower Parts 9867 $120.87 Lab Safety Supply Danger Tags 9868 $118.12 California Water Service Company Water Service-AO 9869 $117.34 Verizon Cellular Phone Service 9870 $111.00 Pillsbury Winthrop Shaw Pittman LLP Legal Services-Fogarty/MacFarlane Litigation 9871 $108.00 Liebert Cassidy Whitmore Legal Services&Advice 9872 $92.51 Goodco Press Printing Services-Uniform Allowance Form 9873 $80.00 Downing, Brendan Reimbursement-Cell Phone 9874 $78.00 Pacific Telemanagement Services Pay Phone-Black Mountain 9875 $69.39 FedEx Shipping Charges 9876 $68.39 Stevens Creek Quarry Rock For Alpine Pond Trail 9877 $60.00 Sanguinetti, David Reimbursement-Cell Phone 9878 $60.00 Bankosh, Michael Reimbursement-Cell Phone 9879 $58.89 Jurich, Michael Reimbursement-Cell Phone 9880 $56.25 ID Plus Name Tags 9881 $32.00 Fitzsimons, Renee Reimbursement-Docent Training&Meeting Supplies 9882 $25.67 California Water Service Company Water Service-Windy Hill 9883 $24.52 Macke Water Systems Water Filter Replacement 9884 $23.82 Foster Brothers Lock&Key Services 9885 $5.12 Bay Nature Institute Special Supplement Issue Not Included In Regular Subscription 9886 $2.94 Verizon Business Long Distance Fax Service-SFO Total $121,297.10 *1 Urgent Check Issued 1/30/09 *2 Urgent Check Issued 3/5/08 Page 2 of 2 Midpeninsula Regional Open Space District R-09-27 Meeting 09-07 March 11, 2009 AGENDA ITEM 4 AGENDA ITEM Approval of Increase from Half-Time Training Coordinator to Full-time Training and Safety Coordinator and Amend the FY2008-09 Position Classification and ompensation Plan. 1-117 GENERAL MANAGER'S RECOMMENDATION Approve Increase from Half-time Training Coordinator in the Operations Department to a Full- time Training and Safety Coordinator in the Administration Department and Adopt a Resolution Amending the FY2008-09 Position Classification and Compensation Plan. DISCUSSION The half-time Training Coordinator position in the Operations Department was approved by the Board of Directors in January 2008. This position was created to address a backlog of tasks and duties relating to training in the Operations Department, and to work with staff and instructors to coordinate training for the department. The position also coordinated training for the other departments due to training needs and requirements across the entire District. Due to the half- time status of the position, a variety of training requirements could not be provided or otherwise appropriately addressed. These include: • Database entry and maintenance of training records; updating the reporting capabilities of the database to assist supervisors in ensuring the training requirements of their staff are met and to notify them when training is needed or required. • Heavy equipment operation training • Electrical training • Low-angle rescue training • Emergency driving This past December, the Operations Department lost its half-time Training Coordinator to the Administration Department through a competitive exam for the vacant Human Resources Technician position. This vacancy provides an opportunity to improve the District's ability to provide training to staff on a more consistent basis without impacting the budget. This would be accomplished by reallocating the existing two half-time temporary seasonal ranger positions and combining them with the current half-time Training Coordinator position to create a full-time Training and Safety Coordinator position. If approved,this would significantly improve the R-09-27 Page 2 District's training and development capacity, which would be expanded to include growing health and safety requirements. Currently, the District does not have resources to fully and consistently implement its safety program, and even with the original half-time position in place, important aspects of training could only be addressed through a contractor. In addition to providing basic and specialized elements of safety training, this expanded position, as proposed, would also ensure future compliance with federal, CalOSHA and District safety rules, regulations and policies on a schedule that could be tailored to staff availability. The proposed Training and Safety Coordinator position would be responsible for additional health and safety elements of the District's training program which include: • Serve as an instructor for First Aid, Blood Borne Pathogens, CPR and other health and safety courses; • Serve as an in-house resource and expert in the area of CalOSHA compliance and safety training; active participation on the District Safety Committee including serving as Committee Chair; and • Build interagency relationships and partnerships to enhance safety training opportunities for District staff. With the increased duties and responsibilities proposed for this position, staff recommends the salary for the proposed Training and Safety Coordinator be set at the same level as the Human Resources Technician at $4,359.00 to $5,594.00 per month. The proposed Training and Safety Coordinator would be a peer position to the existing Human Resources Technician, which supports the District's human resources program. While both the Human Resources Technician and the proposed Training and Safety Coordinator would report to the Human Resources Analyst, the Administration and Human Resources Manager will be responsible for ensuring District compliance with all regulated aspects of the broader District Training and Safety program. FISCAL IMPACT Staff intended the creation of the proposed Training and Safety Coordinator position to be both cost and position neutral. However, this did not occur as originally described to the Board, and while adherence to the total budget and position targets is unaffected, the specifics are discussed here to clarify the information presented at the March 4, 2009 Administration and Budget Committee Meeting. The annual budget process for FY2009-10 commenced in January and in anticipation of presenting the proposed Training and Safety Coordinator position to the Board in March, staff inserted the estimated cost($81,007 shown in Table I below) of the new position into the proposed FY2009-10 budget. This was done because the proposed change would be both position and cost neutral. To achieve cost neutrality and provide the funds needed to increase the half-time Training Coordinator to a full-time Training and Safety Coordinator, staff initially reduced the proposed FY2009-1 0 budget for the Seasonal Ranger program by eliminating (one) half-time Seasonal Ranger position. Staff assumed that combining (two) half-time positions to create (one) full-time position would be both position and cost neutral as this is often the case. R-09-27 Page 3 However, a recent review of the cost assumptions revealed that the full funding allocated to the half-time Seasonal Ranger position ($29,146) did not offset the new full-time position cost ($49,253). As a result, $20,107 that should have been moved from the Seasonal Ranger program to fund the proposed, new full-time Training and Safety Coordinator position remains in the Seasonal Ranger program in the proposed FY2009-10 Operations Department budget. This budget transfer would have been necessary had the proposed Training and Safety Coordinator position not been full funded earl in the budget process, as described above. See Table 1 for Y Y g details. Table 1 —Cost of Proposed Training and Safety Coordinator Position Proposed Full-time Training& Safety Coordinator $81,007 Less Current Half-time Training Coordinator $31,754 Amount of be funded by Seasonal Ranger Pro ram $49,253 Less Actual offset funded by Seasonal Ranger Program $29,146 Additional amount needed to offset proposed Full- time Training& Safety Coordinator $20,107 As a result of situation described above, $20,107 remains in the proposed FY2009-10 Operations Department budget. Had this situation been known earlier in the FY2009-10 budget process, the $20,107 would have been utilized for Services and Supplies in the proposed FY2009-10 Operations Department budget, which was reduced by 10% in the FY2009-10 budget. If the Board approves the proposed Training and Safety Coordinator position, which is fully funded in the proposed FY2009-10 budget, the $20,107 will remain in the proposed FY2009-10 Operations Department budget and be allocated to high priority needs that were not funded in the FY2009- 10 budget. If the Board does not approve this position, the Administration department's salaries and benefits proposed FY2009-10 budget will be reduced by $49,253, reducing the $13,500,000 proposed FY2009-10 operating budget to $13,450,747. PUBLIC NOTICE None required. CEQA COMPLIANCE Not applicable. NEXT STEPS If approved by the Board: 1) assign the corresponding salary range of$4,359.00 to $5,594.00 per month, 2) amend the FY2008-09 Position Classification and Compensation Plan and 3) allocate the $20,107 described above to unfunded Operations Department program(s). IIII R-09-27 Page 4 Attachments: Appendix A - Current Job Description: Half-time Training Coordinator Appendix B - Proposed New Job Description: Training and Safety Coordinator—clean version Appendix C - Proposed New Job Description: Training and Safety Coordinator—strike- out version Appendix D - Amended FY2008-09 Position Classification and Compensation Plan Prepared by: Gregory L. Sam, Administration and Human Resources Manager Contact person: Stephen E. Abbors, General Manager RESOLUTION NO. 09- RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT APPROVING THE INCREASE FROM HALF-TIME TRAINING COORDINATOR IN THE OPERATIONS DEPARTMENT TO FULL-TIME TRAINING AND SAFETY COORDINATOR IN THE ADMINISTRATION DEPARTMENT AND AMEND THE FISCAL YEAR 2008-09 POSITION CLASSIFICATION AND COMPENSATION PLAN TO REFLECT THE CHANGE IN CLASSIFICATION WHEREAS, the District's Position Classification and Compensation Plan shall be adopted and may be amended by the Board of Directors; and WHEREAS,the Board of Directors has approved an increase from a Half-time Training Coordinator in the Operations Department to a Full-time Training and Safety Coordinator in the Administration Department, and an amendment to the Fiscal Year 2008- 09 Position Classification and Compensation Plan reflecting the change in classification. NOW THEREFORE BE IT RESOLVED that the Board of Directors hereby amends the Fiscal Year 2008-09 Position Classification and Compensation Plan effective March 11, 2009 as noted in Attachment 4. Regional Open Space Appendix A—Current Job Description: Training Coordinator MIDPENINSULA REGIONAL OPEN SPACE DISTRICT TRAINING COORDINATOR(Half-Time Position) Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. JOB OBJECTIVES Under direction, performs a variety of administrative duties in support of the District by coordinating with staff and outside providers to schedule training for all District employees; and to perform a variety of clerical tasks relative to assigned area of responsibility. EXAMPLES OF IMPORTANT RESPONSIBILITIES The following tasks are typical for positions in this classification. Any single position may not perform all of these tasks and/or may perform similar related tasks not listed here: ■ Work with District staff and outside providers to schedule and coordinate training for field and other District staff. n Schedule and record staff training and conference attendance in a computerized calendarsystem. ■ Operate a variety of office equipment including audio-visual equipment, photocopiers, scanners, facsimile '....... machines, computers; input, retrieve and manipulate data and text using computer; word process a variety of documents and correspondence; utilize spreadsheet, database, presentation and other software applications. • Arrange for training locations, and training support including accommodations for trainers, audio-visual equipment, and other training aids and materials including refreshments. • Provide standardized training such as First Aid or CPR as required or assigned. ■ Coordinate staff attendance at conferences including making travel and other arrangements. • Record and coordinate staff reimbursements for approved training and conference expenses. ■ Coordinate payments to outside vendors for approved training fees. ■ Record staff attendance at trainings and conferences in a computerized database. • Maintain accurate and precise training records; develop and generate reports on employee attendance at trainings and conferences. ■ Work with staff and consultants to improve database and reporting capabilities. • Attend various meetings and take minutes as assigned. • Locate new sources for training, and develop cooperative agreements. ■ Participate in shared District-wide support activities, including providing occasional front desk coverage. ■ Establish and maintain open communications with other District staff and outside agencies and organizations; coordinate activities and work cooperatively, and in a pleasant and professional manner. • Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Administrative support principles and practices. Office procedures and methods including computer equipment and supporting word processing and spreadsheet applications. Methods of computerized scheduling using Microsoft Outlook. Principles of business letter writing and basic report preparation techniques. MIDPENINSULA REGIONAL OPEN SPACE:DISTRICT Training Coordinator(Continued) Principles and procedures of record keeping. English usage, spelling, grammar and punctuation. including use of presentation software. Standardized trainingmethods P n practices of database system maintenance and report design, with a focus on Access database Principles and act , P P Y P 9 software. AbilitV to: Work on multiple projects concurrently, and provide concise updates on the status of projects as needed. Present standardized training courses such CPR and First Aid. Organize and coordinate projects and prioritize activities to meet established dead lines. Work independently in the absence of supervision. Type at a speed necessary for successful job performance. Participate in the development and administration of goals, objectives and procedures for assigned areas. Interpret and apply administrative policies and procedures. Maintain accurate and precise training records. Independently prepare clear and concise administrative reports. Understand the organization and operation of the District as necessary to assume assigned responsibilities. Operate a variety of office equipment including a computer and associated word processing, spreadsheet, database management and presentation software applications. Learn to operate a two-way radio. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Education and Experience Guidelines Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education: Equivalent to completion of the twelfth grade; and training in database software. Additional specialized administrative training including, word processing, spreadsheet and presentation softwareis desirable. Experience: Three years of responsible administrative experience including public contact. License or Certificate Possession of a valid California driver's license. PHYSICAL DEMANDS AND WORKING CONDITIONS The physical demands herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential job functions. Environment: Office environment; some field work. Mobility: Sitting and or standing for prolonged periods of time. Vision: Visual acuity to review written materials. Communication: Speaking and hearing to exchange information. Non-Exempt Approved January 16, 2008 Midpeninsula Regional Open Space District Appendix B - Proposed New Job Description: Training and Safety Coordinator—clean version TRAINING AND SAFETY COORDINATOR Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. JOB OBJECTIVES Under general direction, coordinates, plans, provides, and evaluates training and staff development programs for the District. Such programs and courses are designed to improve individual and organizational productivity and to provide training to meet employees' certification and licensing and educational requirements for District positions. To research, develop and administer programs to ensure staff health and safety and agency compliance with federal, CalOSHA and District workplace health and safety rules, regulations and policies. Promote health and safety as a core organizational value. DISTINGUISHING CHARACTERISTICS The Training and Safety Coordinator receives general direction from the Human Resource Analyst. The class is distinguished from other program coordinator positions in that the Training and Safety Coordinator is responsible for planning, coordinating, scheduling, developing and evaluating training/development and health and safety program activities within the District, and combining specialist content, generalist technical and subject knowledge of the assigned program and functional areas of the position and District in completing their duties, responsibilities and assignments. EXAMPLES OF IMPORTANT RESPONSIBILITIES The following tasks are typical for positions in this classification. Any single position may not perform all of these tasks andlor may perform similar related tasks not listed here: • Identify training needs for all sworn and non-sworn personnel; schedule and coordinate on and off-site training. • Ensure District compliance for training with the Commission on Peace Officer Standards and Training, CalOSHA and other Federal and State regulations applicable to the District. • Coordinate staff attendance at conferences including making travel and other arrangements, recording attendance in a computerized calendar system, tracking conference and training costs in spreadsheets, and coordinating staff reimbursements. • Operate a variety of office equipment including audio-visual equipment; utilize spreadsheet, database, presentation and other software applications. • Coordinate, plan, develop, schedule and evaluate all activities and logistics for training and/or development programs, including training materials where applicable. • Provide standardized training such as First Aid, Blood Borne Pathogens and CPR as required or assigned. • Coordinate payments to outside vendors for approved training costs. Midpeninsula Regional Open Space District Training and Safety Coordinator (Continued) • Maintain accurate and precise training records through use of database software; develop and generate reports on staff attendance at trainings and conferences; prepare records for inspection or audit; organize all training files. • Maintain awareness of new developments in the field of training; incorporate new developments as appropriate into programs; locate new sources for training. • Establish ongoing collaborative relationships with all District departments to assist with their training and development needs. • Consult with other agencies and organizations regarding instructional materials, programs, and instructors; seek to share and/or exchange resources. • Administer, plan, coordinate, evaluate, schedule and assist in the implementation of District-wide health and safety function, programs and activities for the District. • Participate in Safety Committee meetings; serve as Safety Committee Chair as designated or assigned. • Identify and cause correction of occupational health and safety hazards. • Provide training, health and safety information to staff, and act as a resource for staff health and safety education. • Provide and facilitate ongoing health and safety training for new and existing staff members including all field personnel. • Investigate health and safety complaints/issues and ensure that the District is in compliance with federal, CalOSHA, EPA, ADA and District workplace standards, rules, regulations and policies. • Assist supervisors and managers on health and safety issues, and staff on a variety of health and safety and risk/accident prevention concerns. • Perform related duties and responsibilities as required or assigned. QUALIFICATIONS Knowledge of: • Training requirements of sworn Peace Officers in accordance with the Commission on Peace Officer Standards and Training. • Principles and practices of training program development and implementation. • Standard occupational hazards, including accident analysis and prevention methods and techniques. • Knowledge of federal and state health and safety regulations such as federal and CalOSHA and other regulatory requirements. • Knowledge of current and accepted best health and safety practices and principles related to District operations both in field and office environments. • Principles of business letter writing and basic report preparation techniques. • Principles and procedures of record keeping. Midpeninsula Regional Open Space District Training and Safety Coordinator (Continued) e English usage, spelling, grammar and punctuation. * Standardized training methods including use of presentation software. 0 Principles and practices of database system maintenance and report design, with a focus on Access database software. Ability to: 0 Work on multiple projects concurrently, and provide concise updates on the status of projects as needed. 0 Present standardized training courses such First Aid, Blood Borne Pathogens and CPR. 0 Demonstrate active listening skills, and speak effectivly before large and small groups and maintain a professional and collaborative approach. 0 Interpret, apply and explain applicable laws, codes, regulations and guidelines. 0 Organize and coordinate projects and prioritize activities to meet established dead lines. 0 In the absence of supervision, use independent judgement, initiative and conflict resolution skills. 0 Research, collect and analyze data. 0 Plan, organize, and implement a District wide training/development program. o Maintain accurate and precise training/development and health and safety records and files. 0 Keep current in the state-of-the-art training theory and practice. 0 Participate in ongoing updates of CalOSHA regulations to ensure District compliance. * Keep current on proposed new federal and state health and safety rules, regulations, requirements and laws that impact any operations of the District. 0 Prepare clear and concise written and oral reports. 0 Communicate clearly and concisely, both orally and in writing. 0 Understand the organization and operation of the District as necessary to assume assigned duties and responsibilities. 0 Operate a variety of office equipment including a computer and associated software programs including word processing, spreadsheet, database management and presentation software applications. 0 Learn to effectively operate a two-way radio including use of the District's radio system. 0 Establish and maintain effective and collaborative working relationships with those contacted in the course of work. Education and Experience Guidelines Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education: Equivalent to two years of college work in training/development, occupational health and safety, public education or closely related field. Midpeninsula Regional Open Space Oistrict Training and Safety Coordinator(Continued) Experience• Three (3) years of progressively responsible experience in training/development, health and safety, or closely related function is required. Public sector experience is highly desirable. License or Certificate: Possession of, or ability to obtain, a valid California driver's license. PHYSICAL DEMANDS AND WORKING CONDITIONS The physical demands herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential job functions. Environment: Assignments and work will be performed both in a standard office setting and in the field. Mobility: Sitting and/or standing for prolonged periods of time. Vision: Visual acuity to review written materials, distinguish colors, see a computer screen, keyboard and printed page. Communication: Speak and hear to exchange information in person and on the phone, Non-Exempt Revised: March 11, 2009 Regional Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Appendix C -Proposed New Job Description: Training and Safety Coordinator-strike out version TRAINING and SAFETY COORDINATOR(##atf-T-ime Position) Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. JOB OBJECTIVES Under general direction, performs a 11 'ety-Of-�6trattke-daties-Fa-s�.ippert-ef-the-D3str-iot-by--Goordinating_with staff-and-outside-provi FE; +v to6Ghedu4e-training-for aia--District-employees-.and--to perfflrm_a_variety--of--clerisat-tasks relat+ve--4o---ass4gned---area---Gf--respOneibiiity-_ coordinates plans provides, and evaluates training and staff development ro rams for the District. Such programs and courses are designed to improve individual and p A g p g g p organizational productivity and to provide training to meet employees' certification and licensing and educational requirements for District positions To research develop and administer programs to ensure staff health and safety and agency compliance with federal CaIOSHA and District workplace health and safety rules regulations and policies. Promote health and safes as a core organizational value. DISTINGUISHING CHARACTERISTICS The Training and Safety Coordinator receives general direction from the Human Resource Analyst. The class is distinguished from other program coordinator positions in that the Training and Safety Coordinator is responsible for planning coordinating scheduling, developing and evaluating training/development and health and safety program activities within the District and combining specialist content generalist technical and subject knowledge of the assigned program and functional areas of the position and District in completing their duties responsibilities and assiqnments. EXAMPLES OF IMPORTANT RESPONSIBILITIES The following tasks are typical for positions in this classification. Any single position may not perform all of these tasks and/or may perform similar related tasks not listed here: • WG*-w+ reWiders +r+g-for-field a+}d other District staff- • SGhedute-and--reGerd-staff tFai-;-g and-Gonfer Gernputerized-eaiendar-system. • Identify training needs for all sworn and non-sworn personnel schedule and coordinate on and off-site training. • Ensure District compliance for training with the Commission on Peace Officer Standards and Training CalOSHA and other Federal and State regulations applicable to the District. • Coordinate staff attendance at conferences including making travel and other arrangements, recording attendance in a computerized calendar system tracking conference and training costs in spreadsheets, and coordinating staff reimbursements. • Operate a variety of office equipment including audio-visual equipment;l--photoGGOer-s-s—ners,facsimile maGhiRes;-GGniputers,+nput-retrieve ancl-manipOiate-data--an44ext-using-GornpOter;-word-pr-OGess a--variety-Of dOGurraepts ar}d-G©rrespe+dance:4ze-spreadsheet;database;presentation-and-other--sOf#ware-app4+Gatians utilize spreadsheet database presentation and other software applications. ■ Arranrge-€OrtraiR4ig 4oGatkw&,arid-training-support-nc4uding-aGGommodatiGns-for-trainer-s; audio-v+sua4 eW4pment,-and-Othertraimag-aids-and-materials-+naG4uding-refresh+gents: ■ PfGwde-stan4dardized4ra4Rin &uGh-as-First-Aid-er-GPQ.-as nepuired-or-assigned gements- • Coordinate plan develop schedule and evaluate all activities and logistics for training and/or development programs including training materials where applicable. I i MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Training and Safety Coordinator(Continued) • Provide standardized training such as First Aid Blood Borne Pathogens and CPR as required or assigned. ■ Re i gate-staffreimbur-sernen#s-€ar-approved Mining ar�d�s�#erence a ses • Coordinate payments to outside vendors for approved training-fees costs. • R-card-staff�ttendanGe-at-traini -database: ■ Maintain accurate and precise training records through use of database software; develop and generate reports on emptoyee-staff attendance at trainings and conferences-,prepare recorsd for inspection or audit; organize all training files. ■ Maintain awareness of new developments in the field of training incorporate new developments as appropriate into programs locate new sources for training. • Establish ongoing collaborative relationships with all District departments to assist with their training and development needs. ■ VVGer-�witta tant-sfG4mprove database-and-repog4ig-eapab+tities ■ c as assigned. ■ Gate new SGUFGe ree-moms_ ■ P-art+eipat -s re eonhad-Dstrict-widef su d-activities-+notudi 4"r-Gv+d+ng-oscasionat front-desk-coverage- ■ €-stabtist-+-and-maintain-open--sommu—nicaations witia--other--DistriGt-staff-and-autaide-age-side -and-org,amzations coordinate-activities and work-cooperatively,-and-in-a-pleasant-and-professiona€-manner: • Consult with other agencies and organizations regarding instructional materials programs and instructors seek to share and/or exchange resources. ■ Administer, plan coordinate evaluate schedule and assist in the implementation of District-wide health and safety function programs and activities for the District. ■ Participate in Safety Committee meetings: serve as Safety Committee Chair as designated or assigned. • Identify and cause correction of occupational health and safety hazards. • Provide training health and safety information to staff, and act as a resource for staff health and safety education. ■ Provide and facilitate ongoing health and safety training for new and existing staff members including all field personnel. ■ Investigate health and safety complaints/issues and ensure that the District is in compliance with federal CaIOSHA EPA ADA and District workplace standards rules regulations and policies. • Assist supervisors and managers on health and safety issues and staff on a variety of health and safety and risk/accident prevention concerns. • Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: ----_-- nistrat+ve-support prinGipleG and practices: - ---9f#iGe preGedures and metheds including-Gemputer equipment and supporting word preGessing and _ spreadsheet-apptiGatiorrs: • Methodsof-computerized-schedoting-using-M+Grsseft-Butlook:- Traininq requirements of sworn Peace Officers in accordance with the Commission on Peace Officer Standards and Training. Principles and practices of training program development and implementation. • Standard occupational hazards including accident analysis and prevention methods and techniques. ' NNImrevrSmLA REGIONAL OPEN SPACE DISTRICT | Training Coordinator(Continued) | Knowledge of federal and state health and safety regulations such as federal and CalOSHA and other regulatory reguirements. Knowledge of current and accepted best health and safety practices and principles related to District operations both in field and office environments, Principles of business letter writing and basic report preparation techniques. Principles and procedures of record keeping. English usage, spelling, grammar and punctuation. Standardized training methods including use of presentation software. | Principles and practices of database system maintenance and report deaign, with a focus on Access database software. Ability to: | Work on multiple projects conourrandy, and provide concise updates on the status of projects as needed. Present standardized training courses such GP4�-�FinstAid professional and collaborative approach Demonstrate active listening skills, and speak effectivly before large and small groups and maintain a0 Interpret, apply and explain applicable laws, codes, regulations and guidelines. � o _Organize and coordinate projects and prioritize activities to meet established dead lines. | n the absence ofsupervision, use independent 'udgement, initiative and conflict | -----'''- ' --'- ---' ~ resolution skills. 0 Research, collect and analyze data. Plan, oraanize, and implement a District wide training/development program. � � ',,~ ~^~ ~r`~- ''~~~`~-'/ — --------,-- ,----- ereas- oyWointein accurate and precise train in records and files. Keep current in the state-of-the-art training theory and practice. o Participate in onqoing updates of CalOSHA regulations to ensure District compliance, o Keep current on proposed new federal and state health and safety rules, regulations, requirements,.and � laws 1hat impact any operations of the Districto Prepare clear and concise written and oral reports. � 0 Communicate clearly and concisely, both orally and in writing, � � � | Understond the organization and operation of the District mn necessary to assume assigned � . � � responsibilities. � | Operate o variety of office equipment including m computer and associated software programs including � � word pnomsssinQ. spreadohmet database� ' � Learn tn operate otwo-way radio .concisely, bott+-oralty-and-4-wr*ng | | ° Establish and maintain effective and collaborative working relationships with those contacted in the � -----course of work. � � | � � MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Training and Safety Coordinator(Continued) Education and Experience Guidelines Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education: Equivalent to eompletfort . -Additional-speeiafized active tr ' eis--desirable- two years of college work in training/development occupational health and safety, public education or closely related field. Experience: Three--years--of Three (3) years of progressively responsible experience in trainin /develo ment health and safety, or closeiv related function is required. Public sector experience is highly desirable. License or Certificate Possession of a valid California driver's license. PHYSICAL DEMANDS AND WORKING CONDITIONS The physical demands herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential job functions. Environment: Office._e+vfronr7aece-#field-work: Assignments and work will be performed both in a standard office setting and in the field. Mobility: Sitting and/-or standing for prolonged periods of time. Vision: Visual acuity to review written materials.- distinguish colors see a computer screen, keyboard and printed page. Communication: Speaking and hearing to exchange information..-in person and on the phone. Non-Exempt Approve44an-uary--1-G;-2008 Revised: I^eebruar�-2-- March 11, 2009 Attachment 4-Proposed Amended Fiscal Year 2008-2009 Position Classification and Compensation Plan Midpeninsula Regional Open Space District Proposed Amended Classification and Compensation Plan Fiscal Year 2008/09 - Proposed Effective 03/11/09 Step Inge Hourly Range S MonthlZ Range Annual Rite e$ lassification Title Minimum Maximum Minimum Maximum Minimum Maximum Minimum Maximum Seasonal Open Space Technician 242.50 252.50 18.094 19.992 3,136 3,465 37,636 41,583 Receptionist/Administrative Clerk 249.50 274.50 19.403 24.898 3,363 4,316 40,358 51,788 Farm Maintenance Worker 262.50 287.50 22.089 28.346 3,829 4,913 45,945 58,960 Open Space Technician* 262.50 287.50 22.089 28.346 3,829 4,913 45,945 58,960 Accounting Clerk 264.50 289.50 22.535 28.917 3,906 5,012 46,873 60,147 Administrative Assistant 264.50 289.50 22.535 28.917 3,906 5,012 46,873 60,147 ttt€li ar-ot. t tit P tii i ra$ 44,50 2 .5t4 2,a_._W- ., 1-7 3, t#+ Rdl12 4,6-,<°`_ 44-, i7 Assistant Program Coordinator 269.50 294.50 23.687 30.395 4,106 5,268 49,269 63,222 Lead Open Space Technician* 272.50 297.50 24.406 31.319 4,230 5,429 50,764 65,144 Ranger 273.50 298.50 24.651 31.633 4,273 5,483 51,274 65,797 Planning Technician 273.50 298.50 24.651 3 1.63 3 4,273 5,483 51,274 65,797 Human Resources Technician 275.50 300.50 25.148 32.271 4,359 5,594 52,308 67,124 Training and Safetv Coordinator 275.50 30050 25.148 32.271 4,359 5,594 52,308 67,124 Deputy District Clerk/Office Manager 275.50 300.50 25.148 32.271 4,359 5,594 52,308 67,124 Docent Programs Coordinator 278.50 303.50 25.912 33.251 4,491 5,764 53,897 69,162 Network Specialist 278.50 303.50 25.912 33.251 4,491 5,764 53,897 69,162 Volunteer Coordinator 278.50 303.50 25.912 33.251 4,491 5,764 53,897 69,162 Equipment Mechanic/Operator 281.50 306.50 26.699 34.261 4,628 5,939 55,534 71,263 Senior Accounting Specialist 281.50 306.50 26.699 34.261 4,628 5,939 55,534 71,263 Open Space Planner 1 283.50 308.50 27.237 34.951 4,721 6,058 56,653 72,698 Resource Specialist I/Resource Planner I 283.50 308.50 27.237 34.951 4,721 6,058 56,653 72,698 Public Affairs Specialist 283.50 308.50 27.237 34.951 4,721 6,058 56,653 72,698 Communications Specialist 283.50 308.50 1 27.237 34.951 4,721 6,058 56,653 72,698 Website Content Coordinator 283.50 308.50 1 27.237 34.951 4,721 6,058 56,653 72,698 Position Class&Comp Plan Amended Board Approved 2009-03-11 Training and Safety Coordinator 2/24/2009 Page I of 2 StepRange Hourly Range$ Monthly Range$ Annual Ran e$ Classification Title Minimum Maximum Minimum Maximum Minimum Maximum Minimum Maximum Maintenance&Resource Supervisor 288.50 313.50 28.630 36.739 4,963 6,368 59,550 76,417 Supervising Ranger 288.50 313.50 28.630 36.739 4,963 6,368 59,550 76,417 Real Property Specialist 298.50 323.50 31.633 40.592 5,483 7,036 65,797 84,431 GIS Coordinator** 298.50 323.50 31.633 40.592 5,483 7,036 65,797 84,431 Open Space Planner ll** 298.50 323.50 31.633 40.592 5,483 7,036 65,797 84,431 Resource Management Specialist** 298.50 323.50 31.633 40.592 5,483 7,036 65,797 84,431 Support Services Supervisor 298.50 323.50 31.633 40.592 5,483 7,036 65,797 84,431 Management Analyst 302.50 327.50 32.921 42.244 5,706 7,322 68,476 87,868 Senior Real Property Planner** 308.50 333.50 34.951 44.850 6,058 7,774 72,698 93,288 Senior Planner** 308.50 333.50 34.951 44.850 6,058 7,774 72,698 93,288 Senior Resource Planner/Senior Resource Management Specialist** 308.50 333.50 34.951 44.850 6,058 7,774 72,698 93,288 Area Superintendent 313.50 338.50 36.739 47.144 6,368 8,172 76,417 98,060 Principal Management Analyst 316.50 341.50 37.854 48.576 6,561 8,420 78,736 101,038 Assistant General Counsel 323.50 348.50 40.592 52.089 7,036 9,029 84,431 108,345 Administration and Human Resources Manager 330.50 355.50 43.528 55.856 7,545 9,682 90,538 116,180 Operations Manager 330.50 355.50 43.528 55.856 7,545 9,682 90,538 116,180 Planning Manager*** 330.50 355.50 43.528 55.856 7,545 9,682 90,538 116,180 Public Affairs Manager 330.50 355.50 43.528 55.856 7,545 9,682 90,538 116,180 Real Property Manager 330.50 355.50 43.528 55.856 7,545 9,682 90,538 116,180 Assistant General Manager 348.50 373.50 52.089 66.842 9,029 11,586 108,345 139,031 Notes: New positions-Deputy District Clerk/Office Manager,Principal Management Analyst,Assistant Program Coordinator Does not include Board appointee positions:General Manager,General Counsel and Controller. * OST will receive an additional 1%stipend for Class A or B license;Lead OST 1%for Class A. ** Will receive an additional 4%stipend for Masters degree in a related field. ***Will receive an additional 4%stipend for Landscape Architecture license used for District business. Position Class&Comp Plan Amended Board Approved 2009-03-1 1 Training and Safety Coordinator 2/24/2009 Page 2 of 2 II IL Midpeninsula Regional Open Space District R-09-32 Meeting 09-07 March 11, 2009 AGENDA ITEM 5 AGENDA ITEM Consideration of Commemorative Trail and Bench for L. Craig Britton in Purisima Creek Open Space Preserve. LEGISLATIVE, FUNDING AND PUBLIC AFFAIRS COMMITTEE RECOMMENDATION Approve the Legislative, Funding and Public Affairs Committee's recommendation to rename the Soda Gulch Trail in Purisima Creek Open Space Preserve the "Craig Britton Trail" and to place a commemorative bench and a plaque at the intersection of the Soda Gulch Trail and Purisima Creek Trail. DISCUSSION At its January 15, 2009 meeting the Legislative, Funding and Public Affairs committee (LFPAC) discussed a proposal to honor Craig Britton for his years of service to the District. Craig Britton joined the District in 1977 as Land Acquisition Manager. In 1979 he assumed the duties of Assistant General Manager, and was subsequently appointed General Manager in March of 1994. When Craig started working here in 1977 the District owned 6,000 acres and now, 32 years later, the District's land holdings have grown to over 57,000 acres. During this time period the District's open space preserves increased from eight to 26 and District staff has grown from 13 employees to over 90. Under Craig's leadership, the District in 2004 also expanded its jurisdictional boundary to the San Mateo County coast in order to protect an estimated 11,800 acres of the coastside as open space and agricultural land over 15 years. At the time of his retirement from the District in April, 2008, the Board expressed an interest in naming an appropriate District location after Craig to permanently honor his contributions to the District and asked the new General Manager to work with him to identify "Craig's Place" and report back to the Board when the location was identified. In September, 2008, Craig mentioned that the Soda Gulch Trail in Purisima Open Space Preserve was his favorite place in the District R-09-32 Page 2 and that he would like to have a stone bench placed somewhere on that trail. The item was discussed at the January 15, 2009 LFPAC meeting which was attended by Mr. Britton. During his remarks, he asked the Board to also consider naming the Soda Gulch Trail "Craig's Soda Gulch Trail". Staff suggested, instead, renaming the Soda Gulch Trail the "Craig Britton Trail" and the LFPAC members unanimously concurred. The Soda Gulch Trail is named after Soda Gulch, a tributary of Purisima Creek which flows westward to the Pacific Ocean. Since Purisima Creek has always been one of Craig's favorite places in the District, renaming this trail Craig Britton Trail would be an appropriate tribute to the person who led the expansion of the District's jurisdiction westward to the Pacific Ocean. As a result of the meeting, LFPAC recommends the following: • Rename the Soda Gulch Trail in Purisima Creek Open Space Preserve the Craig Britton Trail. • Install a stone bench and appropriate plaque where the Soda Gulch trail and the Purisima Creek Trail meet in honor of Craig Britton. (NOTE: If approved by the Board, LFPAC would work with Craig to find a suitable text for the plaque.) • Hold an appropriate event to commemorate the renaming of the Soda Gulch Trail. Renaming the Soda Gulch Trail is consistent with the District's Policy for Site Naming, Gift and Special Recognition which was amended October 8, 2008. Section I (B) (2) of the amended policy states that: Preserve areas, trails, site improvements, historic sites and unnamed natural features may in rare instances be named after a living individual who has made an outstanding contribution to the District, subject to approval by the Board of Directors. In addition, Section III (A) applies to this Board agenda item: "Significant Supporters" shall be defined as individuals or group of individuals who have shown conspicuous or noteworthy support for the District through extraordinary contributions of time and effort to the advancement of the goals, philosophy and mission of the District. FISCAL IMPACT The cost of the recommended actions will be approximately$11,300, the majority of which will be in staff time that has already been budgeted: — Cost of purchasing the bench: $2,500 in materials — Cost of assembling and installing the bench: $3,500 — Cost of purchasing the plaque: $800 — Cost of holding an event: approximately $4,500 R-09-32 Page 3 I — Cost of changing the name on the District's maps: No extra cost will be incurred because the District will continue to use the existing maps until they run out. The new trail name will be shown on maps as they get reprinted over time. PUBLIC NOTICE Craig Britton has been notified of this agenda item. CEQA COMPLIANCE Section 15301 exempts the minor alteration of existing public structures or facilities, involving negligible or no expansion of existing use. The bench installation would be a minor alteration to an existing trail. NEXT STEPS If the Board approves this agenda item, District staff will purchase and install the bench and plaque by the end of July, 2009 and will hold an appropriate public recognition event shortly thereafter. Prepared by: Rudy Jurgensen, Public Affairs Manager Contact Person: Jed Cyr, Cecily Harris and Pete Siemens, Legislative, Funding and Public Affairs Committee I _ r Midpeninsula Regional • ' Open Space District R-09-33 Meeting 09-07 March 11, 2009 AGENDA ITEM 6 AGENDA ITEM Authorize the General Manager to enter into a Professional Services Agreement with Geocon Consultants, Inc. in an amount not to exceed $70,000 to conduct remedial investigations and design appropriate site cleanup measures at Russian Ridge Open Space Preserve and Determine Actions are Exempt from the California Environmental Quality Act that the Recommended Q Y p GENERAL MANAGER'S RECOMMENDATIONS e�o 1. Authorize the General Manager to enter into a Professional Services Agreement with Geocon Consultants, Inc. in an amount not to exceed $70,000 to conduct remedial investigations and design appropriate site cleanup measures at Russian Ridge Open Space Preserve. 2. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act (CEQA) as set out in this report. DISCUSSION The 1,047-acre Mindego Ranch property was purchased by the District from Peninsula Open Space Trust (POST) in July 2008 (see R-08-08) as an addition to Russian Ridge Open Space Preserve. Mindego Ranch is accessed from Alpine Road and occupies over 1'/2 square miles of mountainous terrain covered by rolling grasslands, oak woodlands, and mixed evergreen forests supporting stands of second-growth conifers. A prominent landmark, Mindego Hill, which rises 2,143 feet above sea level and is visible for miles, characterizes the terrain. Prior to the 2007 purchase by POST, the ranch was owned by the True family who had continuously occupied the property since 1954. Mr. True raised livestock and resided on the ranch property, constructing improvements such as corrals, barns and other outbuildings, residential structures, a horse barn, and riding ring (Attachment A). As a part of the due diligence process for the Mindego Ranch property purchase, the former owner reported to POST the presence of a 10,000 to 15,000 cubic yard solid waste and debris landfill on the property. POST responded by hiring a professional engineering consultant to prepare a Phase I Environmental Site Assessment and Phase II Investigations Report ("Phase I/Phase 11 Report"). The Phase I / Phase 11 Report identified and characterized several areas of concern, including the landfill and a corral area where spraying of cattle with chemicals to control pests may have occurred. Soil samples identified lead and petroleum hydrocarbon impacted soils in the landfill and residual pesticide levels in the surface soils of the corral that exceeded regulatory guidelines. ' e R-09-33 Page 2 In January 2008, staff issued a Request for Qualifications and Proposals to first identify environmental consultants with the qualifications and experience required to address the District's environmental remediation needs at the Driscoll Ranch Property and second, determine the firm most qualified to conduct technical investigations and perform any remedial work required to complete the environmental clean-up of Mindego Ranch(see R-08-30). While the District had not yet completed the purchase of Mindego Ranch from POST at that time, staff was able to describe the general nature of expected services at this property. Five (5) qualifications and proposal submittals were received. A team of District staff reviewed and ranked the proposals according to the responding firms' qualifications, experience, proposed project approach, and suitability for future remediation projects. Staff also received each firm's billing rates. All consultants were then invited to present their qualifications, geotechnical expertise, relevant project experience, and proposed approach at an oral interview. The following firms submitted qualifications and proposals and were interviewed b staff. s q p p Y 1. Geocon Consultants Inc. Rancho Cor dova. 2. Northgate Environmental Management, Inc., Oakland. 3. LFR, Los Altos/Oakland. 4. Pristine Earth, Inc., Fremont. 5. Erler & Kalinowski, Inc. (EKI), Burlingame. ranked consultant for the expected Mindego Geocon Consultants, Inc was considered the highest p g Ranch remediation and landfill investigations based on their significant geotechnical and engineering staff expertise and successful execution of similar work on former ranch lands with g g illegal landfills and contaminant issues. Staff has negotiated an initial scope of services with Geocon Consultants, Inc., which includes geotechnical evaluations of the landfill and a human health and ecological health risk evaluation of the site. The results of these investigations will be the basis for formal discussions with the regulatory agency that has oversight responsibility in this matter, which is expected to be either the San Francisco Regional Water Quality Control Board or the Department of Toxic Substances Control. In the event the regulatory agency requires additional work to be performed, based on the data developed by the Geocon Consultants, Inc, staff will prepare a supplemental scope of services and return to the Board for approval if additional funding is needed. FISCAL IMPACT The Real Property Department's budget for FY 2008-09 was approved by the Board on March 26, 2008 (Report R-08-45), and included funds for services identified under this contract. The Real Property Department's proposed budget for FY2009-10 includes an additional $76,000 for this contract and is subject to final Board approval on March 25, 2009. PUBLIC NOTICE Former property owners and their representatives were sent a copy of this Agenda Item in accordance with the Landfill Removal Agreement. No additional public notice is required. • R-09-33 Page 3 CEQA COMPLIANCE This project consists of additional soil investigations required to adequately characterize the nature and extent of soil contamination at the Mindego Ranch property, as well as geotechnical investigations and other activities needed to identify the appropriate remedial treatments for the landfill found on the property. District staff prepared an Initial Study and Mitigated Negative Declaration (ISMND) for the purchase of the Mindego Ranch property in July 2008 (see R-08-08). The ISMND incorporated the mitigation measures and Service Plan policies that were developed for the Coastside Protection Program. The mitigation measures identified therein were developed to reduce impacts to air quality, biological resources, cultural resources, hazards and hazardous materials, and hydrology and water quality to a less-than-significant level. The ISMND did not identify the scope of services identified under this contract. However, the District concludes that the investigation and activities authorized under this contract will not have a significant effect on the environment. It is categorically exempt from the California Environmental Quality Act(CEQA) under sections 15306 and 15330 of the CEQA Guidelines as follows: Section 15306 exempts basic data collection, research, experimental management, and resource evaluation activities that do not result in major disturbances to an environmental resource. This project applies under Section 15306 because the contaminant investigations will involve only basic data collection and minimal disturbance to previously disturbed areas and will not impact an environmental resource. Section 15330 exempts minor actions to prevent, minimize, stabilize, mitigate, or eliminate the release or threat of release of hazardous waste or substances. This project applies under Section 15330 because the contaminant investigations and site cleanup design will mitigate potential hazardous chemicals at the site. Future action taken by the Board to implement the recommendations that will be developed as part of this contract, such as remedial implementation measures, will be subject to CEQA review at that time. NEXT STEPS Staff will finalize the contract with Geocon Consultants, Inc and initiate the investigations identified in the scope of work. Attachment: Exhibit A, Mindego Ranch Site Plan Prepared by: Kirk Lenington, Senior Resource Planner Contact person: Same as above Graphics prepared by: Galli Basson, GIS Intern _ M1C r y r e . ` i _ • Y x �y w TT c µ c �! 'x aN o f ;a � -:.>� + ,a � � ..; . �` ��_ <°",ram, ,•� �4. `�'��,� �t� Y •y ,a v. sn K - G wSR a - �� s ... Russian t R idge OS P 7r Site Location Attachment A: Mindego Ranch Site Plan and Vicinity Map 0 12, SO Produced by Midpeninsula Regional Open Space District, February 2009 40e-51 Mid peninsula Regional • ' Open Space District To: Board of Directors From: Steve E. Abbors, General Manager Date: March 11, 2009 Re: FYIs From: Sam Drake [mailto:sjsamdrake@gmaii.com] Sent: Tuesday, February 24, 2009 1:44 AM To: Casey Cleve Subject: Map data! Quite cool! Hi, my name's Sam Drake; I'm a Park Liason with the Geocachers of the Bay Area. I work primarily with the Santa Clara County Parks and the Bay Area Ridge Trail. I just wanted to thank you for making your GIS trail data available on your website! The Google Earth/Google Maps application is VERY impressive! I see that you publish Garmin maps of the data- that's super! FYI I worked through the steps to get the detailed trail data into a DeLorme PN-40 GPS unit. Thought I'd let you know the steps FYI. I downloaded the Google Earth KMZ file, and extracted the doc.kml file. Then used GPSBabel (free)to convert the kml file into gpx. Then used the DeLorme Topo 7 program that comes with the PN-40 to import the GPX file. From there I converted the trackpoints for each trail into a "trail". I then created a map in Topo 7 which contained the trails for Sierra Azul, plus aerial photo data, plus the topo data from, uh, Topo 7...then downloaded that to the handheld GPS. I've attached some screenshots from the GPS to show what the result looks like on the PN-40 at various zoom levels. Having accurate trail data like this is a boon to hikers and geocachers, as I'm sure you can imagine. Thanks for making the data available! ...Sam Drake/Park Liason/ Geocachers of the Bay Area ...sisamdrak.e0a gmail.com Page 1 of 2 Leigh Ann Maze To: hoyle48@comcast.net Subject: RE: Article for upcoming issue of Open Space Views Dear Mr. Rick Thurber, Thank you for your response to the District's e-newsletter. We want you to enjoy hiking in the District's open space preserves and appreciate and share in your concern regarding damage caused by some bicyclists. Protecting natural resources for the public to enjoy is at the heart of our mission. For the bicyclist issue in particular, the District is: . Strictly enforcing bicycle use regulations on a daily basis. . Constantly maintaining the trails and protecting the natural resources on the preserves. Working with mountain bikers in ongoing in an effort to foster a positive relationship and responsible trail use. . Only opening a limited number of appropriate trails to bicyclists after a transparent public planning process is completed. We take our comments and concerns very seriously and are interested in finding out the location of the Y rY Y damage shown in your photo so that it can be addressed if it has not been already. Please feel free to j contact me with any further questions. We hope that you will continue to work with the District and to enjoy the open space preserves. Sincerely, Leigh Ann Maze Leigh Ann Maze Communications Specialist (maze@openspace.org Midpeninsula Regional Open Space District • 330 Distel Circle, Los Altos, CA 94022 • P: (650) 691-1200 F: (650) 691-0485 From: Rick Thurber[mailto:hoyle48@comcast.net] Sent: Friday, February 20, 2009 11:58 AM To: Vicky Gou Cc: post@openspacetrust.org Subject: Article for upcoming issue of Open Space Views Subject of Article: The serious degradation to trails and natural beauty in "Preserves" from abuse and vandalism by bicyclists and how that abuse 2/25/2009 • Page 2 of 2 and vandalism is nurtured and sustained by negligence on the part of the Midpeninsula Regional Open Space District staff. "The disappearance of a sense of responsibility has far-reaching consequences to nature and civil society" I I a4. t 1 2/25/2009 • ' MidpeninsulaRegional Open Space District For Immediate Release i y I Date: Feb. 25, 2009 Contact: Leigh Ann Maze Communications Specialist 650.691.1200 MROSD's award-winning Web site launches interactive online map powered by Google Los Altos, CA [Feb. 25, 2009] The Midpeninsula Regional Open Space District's Web site is helping Bay Area residents get outside by going online. This week, the District launched Preserve Finder, an interactive online tool powered by Google Maps that is accessible on the District's Web site. Preserve Finder combines the popular Google Maps interface with geographic information about the District's boundaries, 26 open space preserves and over 200 miles of multi-use trails. Users can explore biking, hiking and equestrian trails, examine vegetation and topography, obtain directions to preserve parking lots and even plan where to have lunch after visiting a preserve. "A lot of people already use Google maps regularly," said District Web Coordinator Vicky Gou, "Preserve Finder makes District information accessible using a common tool." ri reserves fit together like pieces of an incomplete puzzle Preserve Finder also allows users to see how the District p g p p lands improve the quality to form a greenbelt of open space spanning the Bay Area. These permanently-preservedp q y of life in the Bay Area by providing a healthy natural environment, clean air and water and access to outdoor recreation and education opportunities. Underscoring the District's use of technology to connect the public with its open space preserves,the District received a Web site award this week from the national trail advocacy organization American Trails. +s # °4x Y ` x t'T # IVi .+�.,.as_,�Wwl,,. .��•aYJi�^��.�ti. �e._,....,.,s.._._a.., a..... Created by voters in 1972, the Midpeninsula Regional Open Space District protects and manages more than 57,000 acres of open space. The District's 26 diverse and beautiful preserves are open to the public 365 days a year.The District is a public agency whose mission is to acquire and preserve a regional greenbelt of open space land in perpetuity, protect and restore the natural environment, and provide opportunities for ecologically sensitive public enjoyment and education.www.openspace.or I� Midpeninsula Regional ' Open Space District To: Board of Directors From: Stephen E. Abbors, General Manager Date: March 11, 2009 Re: FYIs OSHMAN F AM I L Y February 2009 FED 27 2009 J E W I S H COMMUNITY CENTER Dear Paul, TAUBE KORET CAMPUS FOR JEWISH LIFE Thank you so much for partnering with our JCC on our second Executive committee Bruce Fram,President community-wide Martin Luther King Community Day of Service Karen Alter,First Vice President ("Mitzvah Day")! Our volunteers had a wonderful experience, and we Carol Saal, Vice President hope they were able to make an important contribution to your John Schwabacher, Vice President organization. Paal Resr ck, Treasurer David LeVme, Secretary Steven Bauman, We had amazing success this year, thanks in large part to your support! Immediate Past President Over two days we had: Chief Executive officer • Nearly 600 participants Alan Sataloff • 26 projects/events • Over 1500 hours of service Board Of Directors Betty Denenberg Adler Jim Baer We hope we can partner with Midpeninsula Regional Open Space District Rick Burt again in the future. Thanks again for your support of our event and for Shelley Doran your willingness to take on a group of our volunteers. Anil Godhwani Nancy Gofman Emeri Handler Stay tuned for information about"Mitzvah Day 2010." If you have any Stuart Klein specific feedback, suggestions, or ideas for future events,we would love Phyllis Koch to hear from you! Amnon Landan Sharon Les,ie Daryl Messinger Stephanie Oshman In Peace Anne Perlman Julia P l z diN_x4j� -. Keith Raffeaffel Orli Rinat Jane-Rachel Schonbrun Albert L.Schultz Program Manager Stephen Tolchin Adult Community Department formerly the Albert L.Schultz A c ischonbrun@paloaltojcc.org 650-852-3502 Affiliated with the Jewish Community Center Association. A Veneficiary Agency of the Awish Community Federation of San Francisco, the Peninsula, Mario and Sonoma Counties Iry JEWISH GOMMYNIT, FEDERAL ION 4000 Middlefield Rd.Bldg R,Palo Alto,CA 94303 ph (650)493-9400 fax (650)493-1187 email:info@paloaltojcc org vdeb paloaltolcc:or 211812009 FIle11: is, Notice of Exemption` Form D To: Office of Planning and Research From: (Public Agency) P.O.Box 3044,Room 212 Midpeninsula Regional Open Space District Sacramento,CA 95812-3044 330 Distel Circle, Los Altos, CA 94022-1404 County Clerk (Address) County of Santa Clara Project Title: Picchetti Ranch Culvert Replacement and Channel Restoration Project Location-Specific: Unincorporated Santa Clara County, Picchetti Ranch Open Space Preserve,located on Monte Bello Road. Culvert drains tributary to Swiss Creek,which is tributary to Stevens Creek Reservoir. Project Location—City: Unincorporated Project Location—County: Santa Clara Description of Nature, Purpose and Beneficiaries of Project: Existing culvert is metal,undersized,and plugs easily,causing diversion and erosion;replacement culvert will be larger,and will be upgraded to double-walled plastic to pass debris more easily and reduce erosion and sedimentation to the aquatic environment.In immediate vicinity of culvert replacement site,approximately 20 cubic yards of fill material will be excavated from the stream channel and placed in erosionally safe area and planted with native vegetation.Newly excavated stream bank will be planted with native riparian vegetation to increase riparian corridor habitat. Name of Public Agency Approving Project: Midpeninsula Regional Open Space District Name of Person or Agency Carrying Out Project: Midpeninsula Regional Open Space District Exempt Status: (check one) ❑ Ministerial(Sec.21080(b)(1); 15268); ❑ Declared Emergency(Sec.21080(b)(3); 15269(a)); ❑ Emergency Project(Sec.21080(b)(4); 15269(b)(c)). ® Categorical Exemption.State type and section number: 15301 Existing Facilities; 15333 Small Habitat Restoration Projects ❑ Statutory Exemptions.State code number: Reasons why project is exempt: Section 15301 exempts minor alterations to existing facilities;an existing culvert will be replaced with an upgraded one. Section 15333 exempts small habitat restoration projects to assure the maintenance,restoration,enhancement,or protection of habitat for fish,plants,or wildlife;this project is designed to enhance riparian corridor and reduce sedimentation to the aquatic environment. Lead Agency Meredith Manning,Open Space Planner 11 650.691.1200 Contact Person: Area Code/Telephone/Extension: If filed by applicant: 1.Attach certified document of exemption finding. 2.Has a Notice of Exemption been filed by the public agency approving the project? ❑ Yes No Signature: Date: a Lo 1 Tine: Acting Planning Manager j0 Signed by Lead Agency Date received for filing at OPR: 0 Signed by Applicant Revised 2005 28 County of Santa Clara OU Office of the County Clerk-Recorder Business Division County Government Center Tn Cam' 70 West Hedding Street, E. Wing, V Floor San Jose,California 95110 (408)299-5665 CEQA DOCUMENT DECLARATION ENVIRONMENTAL FILING FEE RECEIPT PLEASE COMPLETE THE FOLLOWING: '� `i iX VZ I "S(� n_ V2�G1 0 00-l d� .'yt S pCiC S ig]cffi (/�'l l��)s�i 1. LEAD AGENCY: f 2. PROJECT TITLE:�I C G vhej I R G1 V)e-: I/� C L5l A V C� I- 3. APPLICANT NAME:- 1 t�S1J PHONE:U 7 � (oc I ID CU 4. APPLICANT ADDRESS: 2,0 S I P ' y '� + �'�� A t f \� I, ❑Private Entity S. PROJECT APPLICANT IS A: ❑Local Public Agency ❑School District Other Special District ❑State Agency y i 6. NOTICE TO BE POSTED FOR 3- 5 DAYS. 7.CLASSIFICATION OF ENVIRONMENTAL DOCUMENT a. ENVIRONMENTAL IMPACT REPORT(PUBLIC RESOURCES CODE§21152) $2606.75 $ b. NEGATIVE DECLARATION (PUBLIC RESOURCES CODE§21080(C) $1576.75 $ APPLICATION FEE WATER DIVERSION(STATE WATER RESOURCES CONTROL BOARD ONLY) $ 896.25 $ d. PROJECTS SUBJECT TO CERTIFIED REGULATORY PROGRAMS $ 886.25 $ e COUNTY ADMINISTRATIVE FEE(REQUIRED FOR ENVIRONMENTAL IMPACT REPORT, NEGATIVE DECLARATION,NOTICE OF EXEMPTION,APPLICATION FEE WATER C%, oc) DIVERSION, PROJECTS SUBJECT TO CERTIFIED REGULATORY PROGRAMS) $ 50.00 $ Fish&Game Code§711.4(e) f. PROJECT THAT IS EXEMPT FROM DFG FEES 1. NOTICE OF EXEMPTION($50.00 COUNTY ADMINISTRATIVE FEE[as per 7e.above]REQUIRED) $ 2. NOTICE OF PREPARATION i 3. A COMPLETED"CEQA FILING FEE NO EFFECT DETERMINATION FORM"FROM THE DEPARTMENT OF FISH&GAME,DOCUMENTING THE DFG'S DETERMINATION THAT THE PROJECT WILL HAVE NO EFFECT ON FISH,WILDLIFE AND HABITAT,OR AN OFFICIAL,DATED RECEIPT I PROOF OF PAYMENT SHOWING PREVIOUS PAYMENT OF THE DFG FILING FEE FOR THE*SAME PROJECT IS ATTACHED ($50.00 COUNTY ADMINISTRATIVE FEE[as per 7e.above]REQUIRED) $ B. OTHER: FEE(IF APPLICABLE):$ 9. TOTAL RECEIVED......................................................................................................................................I................. $ S 0.00 "NOTE:"SAME PROJECT'MEANS NO CHANGES. IF THE DOCUMENT SUBMITTED IS NOT THE SAME(OTHER THAN DATES),A"NO EFFECT DETERMINATION"LETTER FROM THE DEPARTMENT OF FISH AND GAME FOR THE SUBSEQUENT FILING OR THE APPROPRIATE FEES ARE REQUIRED. THIS FORM MUST BE COMPLETED AND ATTACHED TO THE FRONT OF ALL CEQA DOCUMENTS LISTED ABOVE(INCLUDING COPIES) SUBMITTED FOR FILING. WE WILL NEED AN ORIGINAL(WET SIGNATURE)AND TWO COPIES. INCLUDE A THIRD COPY IF YOU REQUIRE AN ENDORSED COPY FOR YOUR RECORDS. CHECKS FOR ALL FEES SHOULD BE MADE PAYABLE TO:SANTA CLARA COUNTY CLERK-RECORDER PLEASE NOTE:FEES ARE ANNUALLY ADJUSTED(Fish&Game Code§711.4(b):PLEASE CHECK WITH THIS OFFICE AND THE DEPARTMENT OF FISH AND GAME FOR THE LATEST FEE INFORMATION. ..NO PROJECT SHALL BE OPERATIVE, VESTED,OR FINAL,NOR SHALL LOCAL GOVERNMENT PERMITS FOR THE PROJECT BE VALID, UNTIL THE FILING FEES REQUIRED PURSUANT TO THIS SECTION ARE PAID." Fish&Game Code§711.4(c)(3) 08-26-2006 Interoffice Memorandum February 13, 2009 To: Stephen E. Abbors, General Manager From: Gordon Baillie, Management Analyst—Operations Subject: Monthly Field Activity Summary—January,2009 DISTRICT VIOLATIONS CITES TOTALS OTHER CRIMES CITES TOTALS Bicycles Auto burglaries 0 0 Closed Area 15 15 False information 0 0 Speed 6 10 Resisting police officer 0 0 Helmet 5 11 Possess/Cultivation marijuana 0 0 Night Riding 0 0 ACCIDENTS/INCIDENTS Dogs Bicycle accident 4 Prohibited area 8 16 Equestrian accident I Off-leash 16 26 Hiking/Running accident I Vehicles prohibited 0 1 Other first aid 2 Closed area 0 1 Search &Rescue 0 After hours 5 9 Vehicle accident 0 Fishing 0 0 LZ air evacuation 10 0 Vandalism 0 4 Fire 0 Parking 48 50 ENFORCEMENT Parking after hours 38 45 "Subject" citations 58 Disabled parking 4 7 Parking citations 90 Dumping/Litter 0 0 Written warnings 48 Weapons Arrests 0 Actual contact I I Police assistance 0 Evidence of 0 1 MUTUAL AID Other: Accident 4 Smoking 2 4 Enforcement I Illegal trail building 0 1 Fire 0 Occurrences of Special Interest Date: I A radio-controlled airplane crashed at Rancho San Antonio County Park and started a small vegetation fire covering approximately a 2ft. x 2ft. area. The fire was out by the time rangers arrived on the scene. 3 On the Manzanita Trail in El Corte de Madera OSP, a bicycle accident occurred. The rider caught the handlebars of his bike on some bushes and went over the front handlebars. He complained of neck pain and was taken to Stanford Hospital. 0:\Enforcement Activity Reports\2009 Monthly Summaries\January 2009-Monthly Enforcement Summary.doc 11 There was a bicycle accident on the Tafoni Trail in El Corte a, Aadera OSP. The rider went over the handlebars and lost consciousness when his face hit the ground. He sustained minor lacerations and swelling to his face, had low blood pressure (sign of shock), and was repeating the medics' questions(sign of a possible head injury). He was transported to Stanford Hospital. 12 A resident of the King's Grove community reported evidence that cattle and/or horses were present at the Purisima Creek boundary, in the Irish Ridge area and King's Grove. District personnel confirmed the report, and found fresh truck tracks on District land. 13 A ranger discovered a bicycle jump, which had been constructed on the Limekiln Trail in Sierra Azul OSP. The jump was dismantled. 18 A hit-and-run accident occurred at Fremont older OSP. The owner of a vehicle returned to his car and observed damage to his rear bumper. A note had been placed on his windshield by a witness, with the suspect's license plate number and vehicle description. The victim was asked to contact the Santa Clara County Sheriff's Department. 14 A District ranger was meeting with a Santa Clara County Park Ranger when shots were heard in the area near the dam at Stevens Creek County Park. One of the shots flew over both rangers' heads. The rangers exited the area and waited for deputies' to respond. Another District ranger was able to get a suspect's license plate number. The vehicle was gone by the time the deputies arrived. The suspect was contacted after a check of the vehicle's registration and admitted to shooting a weapon in the park. 15 A hiker was walking towards Deer Hollow Farm from the County Park restroom at Rancho San Antonio OSP, when a bicyclist came at her at a high rate of speed causing her to jump out of the way to avoid being hit. In the past, there have been two other reports of a bicyclist matching the same description who was involved in similar incidents. The suspect has been identified, and the investigation will continue. January Vandalism 12 Windy Hill OSP - Broken plexiglas on right side of signboard 19 Monte Bello OSP - Toilet paper dispenser smashed in parking lot restroom. 26 Windy Hill OSP - Pornographic graffiti in the picnic parking lot restroom. 31 Windy Hill OSP - Pornographic graffiti in the picnic parking lot restroom. O:\Enforcement Activity Reports\2009 Monthly Summaries\January 2009-Monthly Enforcement Summary.doc IkL Midpeninsula Regional Open ©pen Space District For Immediate Release Date: March 9, 2009 Contact: Leigh Ann Maze Communications Specialist 650.691.1200 x566 MROSD and California Conservation Corps collaborate to provide jobs, training despite state budget woes Los Altos, CA [March. 9, 2009] The Midpeninsula Regional Open Space District is receiving the gift of free labor from the California Conservation Corps for several weeks in March and April. Due to the high demand for their labor during California's fire season, the CCC's financial situation allows them to provide some work as a public service, resulting in a win-win situation. "It is extremely rare that we can do these projects, especially so early in the year," said Janet Wohlgemuth, a conservationist with the CCC, a state program that employs young people in natural resource and emergency response work. "MROSD has been really good to us and we have an opportunity to help them get work done they may not otherwise be able to do." In turn, the CCC benefits by working on projects that provide unique employment, education and job skills opportunities. During the first two weeks of March the CCC are removing invasive purple star thistle from Mindego Hill, one of the District's newest land acquisitions near La Honda. They will also provide much-needed support on trail work, broom-pulling, fencing, and sudden oak death projects through mid-April. The CCC program was nearly eliminated from the state budget this year. "We were definitely scrambling for our lives," said Wohlgemuth. Supporters of the CCC launched a grassroots effort to keep the 33 year old program funded, which in the end was spared. "The CCC works in remote locations in all kinds of weather. Last year they were ready to move quickly when I was short on help. I am glad to know that they will still be around and I hope that some of these young people will one day have rewarding careers in conservation, parks or landscaping," said Cindy Roessler, the District's senior resource specialist. The CCC is modeled after the Civilian Conservation Corps created by President Roosevelt's New Deal legislation during the Great Depression in 1933. The Obama Administration's Stimulus Plan has similar goals, and may actually expand the CCC. "We went from possibly being cut one week, to expanding the next," said Wohlgemuth. "We've kind of been on a roller coaster." Created by voters in 1972, the Midpeninsula Regional Open Space District protects and manages more than 57,000 acres of open space. The District's 26 diverse and beautiful preserves are open to the public 365 days a year. The District is a public agency whose mission is to acquire and preserve a regional greenbelt of open space land in perpetuity, protect and restore the natural environment, and provide opportunities for ecologically sensitive public enjoyment and education. www.openspace.ora. ' Open S insula Regional Memorandum � ' Open Space District To: MROSD Board of Directors From: Tina Hugg, Open Space Planner II Date: March 11, 2009 Re: Update on the Administrative Office Remodel Project This update is being provided to the Board regarding the current status of the remodel project as of March 11, 2009. • City comments regarding the permit drawing set have been addressed and the set will be re-submitted for final approval. • Data loggers have been tracking temperatures in a variety of areas that continue to have noticeable and problematic fluctuations. They will continue to be used for the next few weeks. • Two leaks discovered over the Presidents' Day weekend were determined to originate from the HVAC ductwork on the roof, not the new roof system itself. Monster Mechanical identified possible repair options and associated costs. Issues with the ductwork system are now being addressed and will be addressed in a separate FYI. Next Steps Staff will continue to make progress on: • Determining further basic HVAC improvements for the entire AO building • Preparing the bid package for the kitchen remodel and IT server room upgrade work An update will be provided through an informational memorandum to the Board at the next meeting.