HomeMy Public PortalAbout20090325 - Agenda Packet - Board of Directors (BOD) - 09-08 i
Midpeninsula Regional
'
Open Space District
P
Meeting 09-08
SPECIAL AND REGULAR MEETINGS
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
5:30 p.m.
Wednesday,March 25,2009
330 Distel Circle
Los Altos, California
AGENDA
SPECIAL MEETING
The Special Meeting Closed Sessions will begin at 5:30 p.m. At 7:00 p.m.,the Board will convene the Regular
Meeting.
5:30 ROLL CALL
SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE
DISTRICT-CLOSED SESSION
1. Conference with Real Property Negotiator-California Government Code § 54956.8
Real Property—2050 Purisima Creek Road, Half Moon Bay, San Mateo County APN 066-230-030
Agency Negotiator-Mike Williams, Real Property Manager
Negotiating Party—Walter Moore, Peninsula Open Space Trust
Under Negotiation - Price and terms of real property transaction
2.A Conference with Real Property Negotiator-California Government Code § 54956.8
Real Property—Cowell-Purisima Coastal Trail located south of Half Moon Bay on the west side of
Highway 1 and related Public Trail and Conservation Easement interests at North Cowell Ranch,
Purisima Township, and South Cowell Ranch held by the State of California, Half Moon Bay, San
Mateo County APNs 066-170-040, 066-170-050, 066-180-110 and 066-180-060(fee ownership
interests)and San Mateo County APNs 066-170-070, 066-180-120, 066-180-100, 066-170-080, 066-
280-051 and 066-280-010(easement interests)
Agency Negotiator-Mike Williams, Real Property Manager
Negotiating Party—Terri Nevins, California Coastal Conservancy
Under Negotiation -Price and terms of real property transaction
2.B Conference with Real Property Negotiator-California Government Code § 54956.8
Real Property—Cowell-Purisima Coastal Trail located south of Half Moon Bay on the west side of
Highway 1 and related Public Trail and Conservation Easement interests at North Cowell Ranch �
Purisima Farms, and South Cowell Ranch held by the Peninsula Open Space Trust, Half Moon
Bay, San Mateo County APNs 066-170-070, 066-180-120, 066-180-100, 066-270-010,066-270-
020, 066-270-030, 066-280-051 and 066-280-010 (easement interests)
Agency Negotiator-Mike Williams, Real Property Manager
Negotiating Party—Walter Moore, Peninsula Open Space Trust
Under Negotiation- Price and terms of real property transaction
Meeting 09-08 Page 2
3. Conference with Legal Counsel- Existing Litigation-California Government Code Section 54956.9
Chiocchi et al. vs. Midpeninsula Regional Open Space District et al., Santa Clara Superior Court
Case No. 107CV095669
REGULAR MEETING
7:00* REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE
DISTRICT
ROLL CALL
REPORT ON RETURN FROM CLOSED SESSION(The Board shall publicly state any reportable action taken in
Closed Session pursuant to Government Code Section 54957.1)
** ORAL COMMUNICATIONS—Public
** ADOPTION OF AGENDA
INTRODUCTION OF NEW STAFF—Deputy District Clerk/Office Manager, Anna Duong
7:10* CONSENT CALENDAR
I Approve Minutes of the Regular Board Meeting of March 11, 2009
2 Approve Revised Claims Report
3 Approve Written Communications—Hartzig
4 Approve Communications Site Lease Agreement Amendment and Exercise of Option with the Board
of Trustees of the Leland Stanford Junior University, at Black Mountain, Rancho San Antonio Open
Space Preserve—E. Cuzick
5 Authorize Extension of Contracts with Design Concepts for Graphic Design Services and Direct
Marketing Solutions, Inc. (DMSI)for Mailing Services, and Authorize Contract with Patsons Press for
Printing Services for FY2009-2010—K. Britt
7.20* BOARD BUSINESS
6 Appoint Dennis Heimer as Peace Officer—D. Sanguinetti
7 Adopt the Midpeninsula Regional Open Space Districts FY2009-2010 Action Plan
Consisting of the District's Annual Work Plan of Ongoing Activities and Key Projects—A. Speidel
8 (a) Approve the FY2009-2010 Budget—Administration and Budget Committee
(b) Adopt the Budget for FY2009-2010 Including a Two Point Five(2.5)Percent Salary Increase for
All General Manager Appointed Employees—E. Cuzick
9 Approve Annual Claims List for FY2009-2010—G. Sam
10 Consider the Remedial Investigation Report for the former Driscoll Ranch Property,and Authorize an
Amendment to the Contract with Northgate Environmental Management, Inc.,to Provide
Environmental Services to Implement the Final Recommended Actions—K. Lenington
Meeting 09-08 Page 3
11 Approve Contract with Ecological Concerns Inc.to Maintain and Monitor Native Revegetation at the
Skyline Ridge Tree Farm—L. Infante
12 Consider Creation of a Facilities Improvement Ad Hoc Committee to Support the District's Skyline
Field Office Remodel Project and Appoint Board Members to the Committee—N. Hanko
INFORMATIONAL REPORTS—Reports on compensable meetings attended. Brief reports or announcements
concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff
for factual information; request staff to report back to the Board on matter at a future meeting; or direct staff
to place a matter on a future agenda.
A. Committee Reports
B. Staff Reports
C. Director Reports
SPECIAL MEETING CLOSED SESSION RECONVENED(IF NECESSARY)
REPORT ON RETURN FROM RECONVENED CLOSED SESSION(IF NECESSARY)(The Board shall publicly
state any reportable action taken in Closed Session pursuant to Government Code Section 54957.1)
ADJOURNMENT
Times are estimated and items may appear earlier or later than listed.Agenda is subject to change of order.
** TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each item is considered by the Board of
Directors. You may address the Board concerning other matters during Oral Communications. Each speaker will ordinarily be
limited to three minutes. Alternately,you may comment to the Board by a written communication, which the Board appreciates.
i
Consent Calendar:All items on the Consent Calendar may be approved without discussion by one motion. Board members, the
General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration
of the Consent Calendar.
In compliance with the Americans with Disabilities Act,if you need assistance to participate in this meeting,please contact the
District Clerk at(650)691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements
to ensure accessibility to this meeting.
Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members
less than 72 hours prior to the meeting,will be available for public inspection at the District's Administrative Office located at 330
Distel Circle,Los Altos,California 94022.
CERTIFICATION OF POSTING OF AGENDA
1,Gregory L.Sam,District Clerk for the Midpeninsula Regional Open Space District(MROSD),declare that the foregoing agenda for the
March 25,2009 Special and Regular Meetings of the MROSD Board of Directors was posted and available for review on March 20,2009
at the Administrative Offices of MROSD,330 Distel Circle,Los Altos,California,94022. The agenda is also available on the District's
web site at littp://www.openspace.orl,,.
Signed this 20th day of March 2009,at Los Altos,California.
77" District Clerk Date: 03/20/09
i
Claims No. 09-06
Meeting 09-08
Date 3/25/ 9
0
Revised
Midpeninsula Regional Open Space District
# Amount Name Description
9921 $129,248.51 Golden Gate Truck Center Ten Wheel Dump Truck
9922 $23,268.00 Wetlands&Water Resources Natural Resource Management Evaluation&Dam Condition
Assessment-Thornewood
9923 $20,428.99 Northgate Environmental Management Remedial Investigations&Design At Driscoll Ranch
9924 $13,800.00 ### US Geological Survey Joint Funding Agreement For Historic Streamflow Gage At San
Gregorio Creek
9925 $10,952.66 C.C.Creations Volunteer Vests With New Logo
9926 $9,809.93 EDAW Master Planning Services-Sierra Azul&Bear Creek Redwoods
9927 $8,385.30 Half Moon Bay Grading&Paving Repair Rental Residence Driveway
9928 $7 150,00 Timothy Best Road&Trail Inventories
, y es Bear Creek Redwoods&Sierra Azul
9929 $5,248.18 Northgate Environmental Management Environmental Consulting Services-Review U.S.Army Corps Of
Engineers Work At Mt. Umunhum
9930 $3,983.95 Protection One Fire Alarm Upgrade&Quarterly Alarm Service-AO
9931 $3,845.40 Mark Thomas&Company Field Survey At Saratoga Gap
9932 $3,612.50 *1 Mayne Tree Expert Company Spraying Trees With Agri-Fos At RSA&ECDM
9933 $3,080.00 Timothy C. Best,CEG Master Engineering Services-Geotechnical&Hydrologic
Assistance For Bear Gulch Trail Project
9934 $2,955.00 Downey Brand Attorneys Legal Services-Land Acquisition
9935 $2,734.68 Summit Uniforms Uniform Expenses
9936 $2,396.25 Normal Data Volunteer Database Development
9937 $2,261.00 Cupertino Medical Group Employee Medical Services-Audiograms&Pre-Employment
Physicals
9938 $2,039.15 Dell Commercial Credit 3 Monitors&1 Notebook Computer
9939 $2,031.36 Petrotek Diesel Tank Repairs&Supplies-SFO&FFO
9940 $2,025.00 California Environmental Management Consulting Services-Write Spill Prevention Control&
Service Company Countermeasure Plan
9941 $1,885.36 Target Specialty Products Landscaping Supplies
9942 $1,792.50 Roy's Repair Service Vehicle Repairs&Service
9943 $1,501.87 Home Depot Field Supplies,Rental Residences Repair Supplies,Building
Materials For SFO Shop Generator, Electrical Supplies&Safety
Cones
9944 $1,500.00 City Of Foster City Annual Fee-CalOpps Recruitment Database
9945 $1,426.15 Tadco Supply Janitorial Supplies
9946 $1,000.00 *2 Greenbelt Alliance Annual Membership-Bay Area Open Space Council
9947 $983.43 Direct Marketing Solutions Mail House Services
9948 $960.00 Davey Tree Expert Company Tree Trimming&Anchoring At Thornewood
9949 $885.00 County Of Santa Clara Record Of Survey Filing Fees-El Sereno
9950 $859.00 Arbill Safety Products Field Supplies-Gloves&Earplugs
9951 $850.25 Metro Mobile Communications Repair Black Mountain Radio Repeater
9952 $821.58 McKowan, Paul Reimbursement-Volunteer Training&Recognition Supplies
9953 $800.00 Aaron's Septic Tank Service Septic Tank Inspection&Pumping-Beatty Property
9954 $723.81 Silacci's Feed Barn Field Supplies-2 Gates&Barbless Barb Wire
9955 $712.34 The Workingman's Emporium Uniform Expenses
9956 $669.80 Cabela's Uniform Expenses
9957 $666.24 Cartridge World Printer Supplies
9958 $525.02 ADT Security Services Alarm Service-SFO&FFO
9959 $525.00 Maze,Leigh Ann Reimbursement-California Association Of Public Information
Officials Conference Expenses&Membership Dues
9960 $506.25 Safety Compliance Management Dust Exposure Safety Report
9961 $463.94 Forestry Suppliers Field Supplies&Safety Glasses
9962 $417.32 California Water Service Company Water Service-FFO
9963 $411.62 San Jose Water Company Water Service-RSA County Park
Page 1 of 3
I
h Claims No. 09-06
Meeting 09-08
Date 3/25/09
Revised
Midpeninsula Regional Open Space District
# Amount Name Description
9964 $407.33 West Payment Center Legal Research&Books
9965 $400.00 Jakaby Engineering Bridge Inspection-Purisima Creek Redwoods
9966 $400.00 Santa Clara County/Cities Managers' Membership Dues&Meeting Expenses
Association
9967 $374.59 Orchard Supply Hardware Field Supplies&Rental Residence Expenses
9968 $356.00 Americas Install Flexible Gas Line-SFO Shop
9969 $295.67 Sunnyvale Chevrolet Vehicle Repair
9970 $259.52 Davison, Steve Reimbursement-Uniform Expenses
9971 $250.00 *3 Bowerman Electric Electric Repairs-Rental Residences
9972 $234.00 San Mateo County Public Health Water Testing-Rental Residences
9973 $228.00 County Of Santa Clara-Office Of The Fingerprinting Services
Sheriff
9974 $214.08 Accountemps Accounting Temp
9975 $210.06 Laustsen,Gretchen Reimbursement-Salmonid Restoration Federation Conference
Expenses
9976 $200.00 Ruiz,Ana Reimbursement-American Planning Association Membership
Dues
9977 $170.00 Shelton Roofing Company Install Wind Blocks On Roof Vents-SFO
9978 $162.77 FedEx Kinko's Copy/Printing Services-Fire Management Plan
9979 $161.28 Cotterel, Scott Reimbursement-Uniform Expenses
9980 $156.00 G&K Services Shop Towel Service
9981 $142.95 Green Waste Garbage Service-SFO
9982 $128.51 Goodco Press Printing Services-Timecards
9983 $126.57 Beckman, Craig Reimbursement-Uniform Expenses&Cell Phone
9984 $124.00 American Red Cross CPR Instructor Training&Certificates
9985 $97.50 Topley,David Reimbursement-California Association Of Public Purchasing
Officers Membership Dues
9986 $85.00 Hooper,Stan Reimbursement-Uniform Expense
9987 $83.32 Manning,Meredith Reimbursement-Salmonid Restoration Federation Conference
Expenses
9988 $82.10 Grainger Field Supplies-Compressor Oil
9989 $65.49 Ergo Works Ergonomic Equipment
9990 $63.87 Paterson, Loro Reimbursement-Uniform Expense
9991 $63.11 LexisNexis Legal Publications-Penal&Vehicle Code Book
9992 $58.23 *** AT&T Telephone Service-FFO/Alarm Service-FFO
9993 $55.55 Britt, Kristi Reimbursement-Mileage
9994 $53.44 Ergo Vera Ergonomic Evaluation
9995 $52.92 Dolan, Brendan Reimbursement-Uniform Expense
9996 $43.00 Allen's Press Clipping Bureau Clipping Service
9997 $42.95 Andersen,Julie Reimbursement-Salmonid Restoration Federation Conference
Expenses
9998 $40.32 Barron Park Supply Plumbing Supplies
9999 $25.25 Rayne Of San Jose Water Conditioning Service
10000 $15.00 Tires On The Go Repair Flat Tire
10001 R $4,500.00 Foothill-DeAnza Foundation Wildlife Corridor Study
10002 R $4,425.00 Sonoma State University California Giant Salamander Study Grant
10003 R $2,294.24 Sears Shop Equipment,Tools, Rolling Cart For Tools, Dryer For SFO
Bunkhouse
10004 R $1,759.65 XO Communications Internet Service-AO
10005 R $1,024.67 Heimer, Dennis Reimbursement-Ranger Academy Expenses
10006 R $1,000.00 G.A.P. International Video Recording Of C. Britton&D.Woods-History Of District
Land Acquisitions
Page 2 of 3
Claims No. 09-06
Meeting 09-08
Date 3/25/09
Revised
Midpeninsula Regional Open Space District
# Amount Name Description
10007 R $530.05 Americas Propane-SFO
10008 R $436.94 Staples Office Supplies
10009 R $299.69 Petty Cash Parking&Mileage/Training Expenses/Office Supplies/Volunteer
Supplies/Business Related Meals/Field Supplies
10010 R $155.01 R.H.F. Radar Equipment Repairs
Total $302,495.97
*1 Urgent Check Issued 3/11/09
*2 Urgent Check Issued 3118/09
*3 Urgent Check Issued 3/17/09
*** Directors Hanko And Davey
Are Recusing Themselves
From Voting On These
Identified Claims. Director
Davey Owns Stock In AT&T
Which Exceeds The
Permissible Level For Voting
On These Claims. Director
Hanko's Recusal Is Voluntary.
### This Item Is Referenced In The
Board FYI's
Page 3 of 3
t
Claims No. 09-06
Meeting 09-08
Date 3/25/09
Midpeninsula Regional Open Space District
# Amount Name Description
9921 $129,248.51 Golden Gate Truck Center Ten Wheel Dump Truck
9922 $23,268.00 Wetlands&Water Resources Natural Resource Management Evaluation&Dam Condition
Assessment-Thornewood
9923 $20,428.99 Northgate Environmental Management Remedial Investigations&Design At Driscoll Ranch
9924 $13,800.00 ### US Geological Survey Joint Funding Agreement For Historic Streamflow Gage At San
Gregorio Creek
9925 $10,952.66 C.C.Creations Volunteer Vests With New Logo
9926 $9,809.93 EDAW Master Planning Services-Sierra Azul&Bear Creek Redwoods
9927 $8,385.30 Half Moon Bay Grading&Paving Repair Rental Residence Driveway
9928 $7,150.00 Timothy Best Road&Trail Inventories-Bear Creek Redwoods&Sierra Azul
9929 $5,248.18 Northgate Environmental Management Environmental Consulting Services-Review U.S.Army Corps Of
Engineers Work At Mt. Umunhum
9930 $3,983.95 Protection One Fire Alarm Upgrade&Quarterly Alarm Service-AO
9931 $3,845.40 Mark Thomas&Company Field Survey At Saratoga Gap
9932 $3,612.50 `1 Mayne Tree Expert Company Spraying Trees With Agri-Fos At RSA&ECDM
9933 $3,080.00 Timothy C. Best,CEG Master Engineering Services-Geotechnical&Hydrologic
Assistance For Bear Gulch Trail Project
9934 12,955,00 Downey Brand Attorneys Legal Services-Land Acquisition
9935 $2,734.68 Summit Uniforms Uniform Expenses
9936 $2,396.25 Normal Data Volunteer Database Development
9937 $2,261.00 Cupertino Medical Group Employee Medical Services-Audiograms&Pre-Employment
Physicals
9938 $2,039.15 Dell Commercial Credit 3 Monitors& 1 Notebook Computer
9939 $2,031.36 Petrotek Diesel Tank Repairs&Supplies-SFO&FFO
9940 $2,025.00 California Environmental Management Consulting Services-Write Spill Prevention Control&
Service Company Countermeasure Plan
9941 $1,885.36 Target Specialty Products Landscaping Supplies
9942 $1,792.50 Roy's Repair Service Vehicle Repairs&Service
9943 $1,501.87 Home Depot Field Supplies, Rental Residences Repair Supplies,Building
Materials For SFO Shop Generator, Electrical Supplies&Safety
Cones
9944 $1,500.00 City Of Foster City Annual Fee-CalOpps Recruitment Database
9945 $1,426.15 Tadco Supply Janitorial Supplies
9946 $1,000.00 "2 Greenbelt Alliance Annual Membership-Bay Area Open Space Council
9947 $983.43 Direct Marketing Solutions Mail House Services
9948 $960.00 Davey Tree Expert Company Tree Trimming&Anchoring At Thornewood
9949 $885.00 County Of Santa Clara Record Of Survey Filing Fees-El Sereno
9950 $859.00 Arbill Safety Products Field Supplies-Gloves&Earplugs
9951 $850.25 Metro Mobile Communications Repair Black Mountain Radio Repeater
9952 $821.58 McKowan, Paul Reimbursement-Volunteer Training&Recognition Supplies
9953 $800.00 Aaron's Septic Tank Service Septic Tank Inspection&Pumping-Beatty Property
9954 $723.81 Silacci's Feed Barn Field Supplies-2 Gates&Barbless Barb Wire
9955 $712.34 The Workingman's Emporium Uniform Expenses
9956 $669.80 Cabela's Uniform Expenses
9957 $666.24 Cartridge World Printer Supplies
9958 $525.02 ADT Security Services Alarm Service-SFO&FFO
9959 $525.00 Maze, Leigh Ann Reimbursement-California Association Of Public Information
Officials Conference Expenses&Membership Dues
9960 $506.25 Safety Compliance Management Dust Exposure Safety Report
9961 $463.94 Forestry Suppliers Field Supplies&Safety Glasses
9962 $417.32 California Water Service Company Water Service-FFO
9963 $411.62 San Jose Water Company Water Service-RSA County Park
Page 1 of 3
Claims No. 09-06
Meeting 09-08
Date 3/25/09
Midpeninsula Regional Open Space District
# Amount Name Description
9964 $407.33 West Payment Center Legal Research&Books
9965 $400.00 Jakaby Engineering Bridge Inspection-Purisima Creek Redwoods
9966 $400.00 Santa Clara County/Cities Managers' Membership Dues&Meeting Expenses
Association
9967 $374.59 Orchard Supply Hardware Field Supplies&Rental Residence Expenses
9968 $356.00 AmeriGas Install Flexible Gas Line-SFO Shop
9969 $295.67 Sunnyvale Chevrolet Vehicle Repair
9970 $259.52 Davison, Steve Reimbursement-Uniform Expenses
9971 $250.00 *3 Bowerman Electric Electric Repairs-Rental Residences
9972 $234.00 San Mateo County Public Health Water Testing-Rental Residences
9973 $228.00 County Of Santa Clara-Office Of The Fingerprinting Services
Sheriff
9974 $214.08 Accountemps Accounting Temp
9975 $210.06 Laustsen,Gretchen Reimbursement-Salmonid Restoration Federation Conference
Expenses
9976 $200.00 Ruiz,Ana Reimbursement-American Planning Association Membership
Dues
9977 $170.00 Shelton Roofing Company Install Wind Blocks On Roof Vents-SFO
9978 $162.77 FedEx Kinko's Copy/Printing Services-Fire Management Plan
9979 $161.28 Cotterel,Scott Reimbursement-Uniform Expenses
9980 $156.00 G&K Services Shop Towel Service
9981 $142.95 Green Waste Garbage Service-SFO
9982 $128.51 Goodco Press Printing Services-Timecards
9983 $126.57 Beckman,Craig Reimbursement-Uniform Expenses&Cell Phone
9984 $124.00 American Red Cross CPR Instructor Training&Certificates
9985 $97.50 Topley, David Reimbursement-California Association Of Public Purchasing
Officers Membership Dues
9986 $85.00 Hooper,Stan Reimbursement-Uniform Expense
9987 $83.32 Manning, Meredith Reimbursement-Salmonid Restoration Federation Conference
Expenses
9988 $82.10 Grainger Field Supplies-Compressor Oil
9989 $65.49 Ergo Works Ergonomic Equipment
9990 $63.87 Paterson, Loro Reimbursement-Uniform Expense
9991 $63.11 LexisNexis Legal Publications-Penal&Vehicle Code Book
9992 $58.23 AT&T Telephone Service-FFO/Alarm Service-FFO
9993 $55.55 Britt,Kristi Reimbursement-Mileage
9994 $53.44 Ergo Vera Ergonomic Evaluation
9995 $52.92 Dolan, Brendan Reimbursement-Uniform Expense
9996 $43.00 Allen's Press Clipping Bureau Clipping Service
9997 $42.95 Andersen,Julie Reimbursement-Salmonid Restoration Federation Conference
Expenses
9998 $40.32 Barron Park Supply Plumbing Supplies
9999 $25.25 Rayne Of San Jose Water Conditioning Service
10000 $15.00 Tires On The Go Repair Flat Tire
Page 2 of 3 '
Claims No. 09-06
Meeting 09-08
Date 3/25/09
Midpeninsula Regional Open Space District
# Amount Name Description
Total $286,070.72
*1 Urgent Check Issued 3/11/09
*2 Urgent Check Issued 3/18/09
*3 Urgent Check Issued 3/17/09
### This Item Is Referenced In The
Board FYI's
Page 3 of 3
i
` Midpeninsula Regional
Open Space District
r y
To: Board of Directors
From: Stephen E. Abbors, General Manager
Date: March 25, 2009
Re: Written Communication
i
i
r
EMAIL CORRESPONDENCE
DRAFT RESPONSE
PREPARED BY STAFF
March 26, 2009 FOR BOARD CONSIDERATION
Hartzig Family
sandy@hatzis.org
Subject: Your Email Dated March 5, 2009 Referencing Bear Creek Stables
Dear Hartzig Family,
Thank you for taking the time to send us a note describing your daughter's experience at
Bear Creek Stables as your family celebrated her 51h birthday. Bear Creek Stables leases
District property within the larger 1,345-acre Bear Creek Redwoods Open Space
Preserve. Currently, the Preserve is the subject of a master planning process, and as such
Bear Creek Stables has been one of the many topics of discussion. Responding in part to
the many comments that the District has received in support of the stables operation, the
District's Master Plan Ad Hoc Committee will be forwarding a Draft Plan to the full
Board of Directors that is anticipated to include a recommendation for a long-term lease
with a stables operation. We expect to invite the public to an Open House to present the
Draft Plan recommendations during the summer of 2009. If you are interested in learning
more about the master plan, please visit our project website at
www.openspace.ory/masterplan. Also, please let us know if you would like to be added
to our mailing list to receive upcoming meeting announcements and project newsletters
by contacting Ana Ruiz, Project Planner, by phone at(650) 691-1200 or by email at
aruiz@openspace.org.
Sincerely,
Nonette Hanko, Board President
cc: MROSD Board of Directors
Stephen E. Abbors, General Manager
I
r
From: Sandy Hatzis [mailto:sandy@hatzis.org,
Sent: Thursday, March 05, 2009 5:38 PM
To: BOARD
Cc: Ana Ruiz; Steve Abbors
Subject: Thank you
I am writing to express my gratitude and heartfelt thanks to everyone
who has worked toward the preservation of the Bear Creek Stables at the
Bear Creek Redwood Preserve. My child had a single birthday wish for her
5th birthday,and it was more than fulfilled during a two hour visit to the
stables. Under the guidance of our host, Jenny Whitman, our daughter
experienced the wonder and beauty of her favorite animal in a unique
and wonderful manner. Her recount of the experience leaves me with no
doubt that the experience has given her a wonderful everlasting memory
of her 5th birthday.
-- Mel, Sandy&Christina (5) Hatzis
I
I
Midpeninsula Regional
Open Space District
P
R-09-41
Meeting 09-08
March 25, 2009
AGENDA ITEM 4
AGENDA ITEM
Approve Communications Site Lease Agreement Amendment and Exercise of Option with the
Board of Trustees of the Leland Stanford Junior University, at Black Mountain, Rancho San
Antonio Open Space Preserve
GENERAL MANAGER'S RECOMMENDATION
Approve and authorize the President of the Board of Directors to execute the attached
Communications Site Lease Agreement Amendment and Exercise of Option with the Board of
Trustees of the Leland Stanford Junior University.
DISCUSSION
At the meeting of November 22, 1988, the Board approved a Communications Site Lease with
the Board of Trustees of the Leland Stanford Junior University (Lessee) (see report R-88-137).
The Lessee has exercised the fourth option to the original Communications Site Lease which
extends the lease an additional five years and also provides for a negotiated increase in the
annual rent, starting at $40,404 (retroactive to November 22, 2008), and thereafter increasing
6.5%per year for each of the remaining four ears of this extension term. This is the last option
p Y g Y
p
under the 1988 Communications Site Lease for additional five-year terms to be set at the then
prevailing market rate, consistent with California Public Resources Code Section 5563. It is in
the best interests of the District to approve the subject lease amendment because it provides the
District with continued rental revenue at market rates with no new impacts to District land.
FISCAL IMPACT
As a result of this final amendment, District revenue for this communications site will increase
by $46,812 over the five year period of the amendment as indicated in the table below.
i
R-09-41 Page 2
Current Proposed
Communications Site Communications Site
Lease Rent Lease Rent under
Final Amendment
First Year $37,584 $
40 404
Second Year $37,584 $43,440
Third Year $37,584 $46,704
Fourth Year $37,584 $50,208
Fifth Year $37,584 $53,976
Total $187,920 $234,732
Additional Revenue $46,812
PUBLIC NOTICE
Public notice was provided as required by the Brown Act. No additional notice is required.
CEQA COMPLIANCE
The activity authorized is not a project for purposes of the California Environmental Quality Act
(Guidelines Section 15378) because the extension of an existing lease pursuant to the exercise of
an option does not have a reasonably foreseeable possibility of resulting in a direct or indirect
physical change to the environment.
NEXT STEPS
Upon approval of the lease amendment, staff will notify the Lessee of Board approval of this
item. With the expiration of twenty-five year lease term in November 2013, staff and Lessee
will begin negotiations on a new communications lease agreement in the spring of 2013 unless
the lease premises are needed for public open space purposes in accordance with Public
Resources Code Section 5563.
Attachments:
Attachment A: Black Mountain Communications Site Plan, Rancho San Antonio Open
Space Preserve
Attachment B: Amendment No. 4 Communications Site Lease Agreement and Exercise
of Option
Prepared by:
Elaina M. Cuzick, Real Property Specialist
Contact person:
Same as Above
Rancho San Antonio
Open Space Preserve
M��� �c 4 •
Page 0
10 � Monte Bell C,
Black �
o Road
Water Tank WP03 •
eK�tail
Black Mountain a�`d�G(e 2 �3
Campground �\� � •
a
E
N
�I
m
a
Black Mountain
2815
Y
0
Monte Bello 0
�0
Open Space Preserve �
To 0
Picchetti o
Ranch Q
U
N
O
C7
Attachment A: Black Mountain Communications Site Plan Site #1 - Stanford Communications
Rancho San Antonio Open Space Preserve Site #2 - C & C Equipment Company, Inc.
Site #3 - FAA Communications
• Map produced by Midpeninsula Regional Open Space District 03/05/09 Site #4 - Mountain Union Telecom
. , 0 250 500 Feet Site #5 -Association of Continuing Education (ACE)
� t
AMENDMENT No. 4 to
COMMUNICATIONS SITE LEASE AGREEMENT
AND
EXERCISE OF OPTION
This Amendment No. 4 ("Amendment")to the herein referenced Communications Site Lease Agreement
is by and between THE BOARD OF TRUSTEES OF THE LELAND STANFORD JUNIOR
UNIVERSITY ("Lessee"), and the Midpeninsula Regional Open Space District, a special district, formed
pursuant to Article 3 of Chapter 3 of Division 5 of the California Public Resources Code ("District").
A. WHEREAS, District and Lessee are parties to that certain Communications Site Lease dated
November 22, 1988 ("Lease"); and
B. WHEREAS, District and Lessee desire to now amend said Lease to modify the rental terms as
more particularly set out herein; and
C. WHEREAS, Lessee also desires to exercise the fourth Option to Extend Term subject to the terms
and conditions set forth herein.
NOW THEREFORE, District and Lessee amend the Lease as follows:
I
1. In accordance with Section 19 (Option To Extend Term) of the Lease, District and Lessee agree to
extend the Term of the Lease for an additional period of five(5) years, commencing November 22,
2008 (Extended Term).
2. Section 3 of the Lease is deleted in its entirety and replaced as follows:
t i monthly installments in advance
term of this Lease rental sh
all be payable b Tenant n
During the e p y y y
commencing on November 22, 2008 in the following amounts:
i First year of the Extended Term $3,367/month
ii) Second year of the Extended Term $3,603/month
iii) Third year of the Extended Term $3,855/month
iv) Fourth year of the Extended Term $4,125/month
v) Fifth year of the Extended Term $4,414/month
3. If a conflict between terms in the Lease and those in this Amendment arises, the provisions of this
Amendment shall control the construction and interpretation thereof.
4. Capitalized terms used in this Amendment not otherwise defined herein shall have the meanings
ascribed to them in the Lease.
5. The Lease, as amended herein, shall continue in full force and effect with all other terms and
conditions unchanged.
Page 1 of 2
IN WITNESS WHEREOF, District and Lessee have executed this Amendment.
DISTRICT: LESSEE:
Midpeninsula Regional BOARD OF TRUSTEES OF THE
Open Space District LELAND STANFORD JUNIOR UNIVERSITY
RECOMMENDED:
Stephe-if E. Abbors
General Manager Lester W. Stout
Director, Technology
APPROVED: Date: December 4 2008
�l
Susan M. Schectman
General Counsel
ACCEPTED: , ATTEST
esident Gregory S
Board of Directors District C ffer
Date:
Page 2 of 2
Midpeninsula Regional
Open Space District
R-09-30
Meeting 09-08
March 25, 2009
AGENDA ITEM 5
AGENDA ITEM
Authorize Extension of Contracts with Design Concepts for Graphic Design Services and Direct
Marketing Solutions, Inc. (DMSI) for Mailing Services, and Authorize Contract with Patsons
Press for Printing Services for Fiscal Year 2009-2010
GENERAL MANAGER'S RECOMMENDATIONS
1. Authorize the General Manager to extend the contract for graphic design services with
Design Concepts for an amount not to exceed $50,677.00;
2. Authorize the General Manager to extend the contract for mailing services with Direct
Marketing Solutions, Inc. (DMSI) for an amount not to exceed $23,000.00;
3. Authorize the General Manager to enter into a contract for printing services with Patsons
Press for an amount not to exceed $93,500.00 for Fiscal Year 2009-2010.
I
DISCUSSION
At your April 9, 2008 meeting, you authorized the General Manager to enter into a contract with
Design Concepts of Mountain View for an amount not to exceed $43,100 (see Report R-08-58),
with Direct Marketing Solutions, Inc. (DMSI) of San Francisco for an amount not to exceed
$32,000 (see Report R-09-59), and with ImageX of Pleasanton for an amount not to exceed
$104,000 (see Report R-08-60) for FY2008-09. These contracts were approved after a
competitive proposal process in 2008 with the option to extend them through FY2009-10 and
FY2010-11, subject to further Board approval.
Graphic Design and Mailing Service Contracts
Staff has worked with the graphic design and mailing service providers (Design Concepts and
DMSI, respectively), on various projects over the last year and is satisfied with their services and
the value provided. Both of these companies have delivered a high level of customer service and
response to urgent service needs in a timely manner. Given the District's excellent overall
experience with the quality and professional services provided by Design Concepts and Direct
Marketing Solutions, Inc. (DMSI), staff recommends the District extend the contracts with
Design Concepts and Direct Marketing Solutions, Inc. (DMSI) for FY2009-10 for amounts not
to exceed $50,677.00 and $23,000.00, respectively. The increased amount of$7,577 for Design
R-09-30 Page 2
Concepts will pay for special projects such as graphic design work for the Bear Creek Redwoods
Open Space Preserve Master Plan and continued implementation of the new logo. The reduced
amount of$9,000 for DMSI is an outcome of efficient processing and handling of the quarterly
newsletter Open Space Views resulting in lower postage and distribution costs.
Printing Services
For printing services, staff recommends the District change from ImageX,the printing firm used
during FY2008-09, and contract with Patsons Press, a Sunnyvale-based company, for FY2009-
10. Through unanticipated add-on costs (for example, charges for printing proofs, authors'
corrections, and delivery) it has become cost prohibitive for the District to continue to contract
with ImageX for printing services. Staff was able to stay within the current fiscal year budget
only by obtaining project quotes and awarding printing jobs to other printers such as Patsons
Press. Patsons Press has consistently provided lower quotes on printing projects such as
invitations and trail brochures. In addition, ImageX's status as a print brokerage company
resulted in an added layer of logistics. Therefore, staff recommends switching printers from
ImageX to Patsons Press.
Patsons Press had been the District's printer during FY2005-06, FY2006-07, and FY2007-08,
and they participated in the District's competitive Request for Proposal process for printing
ImageX because we believed ved
services for FY2008-09. However, this contract was awarded to Ima g
that their pricing would be more competitive. An option to extend the contract through FY2009-
10 and FY2010-11 was a part of this process. Of the 11 proposals reviewed at that time, Patsons
Press was one of the top three printing firms considered based on cost estimates for sample
projects (printing of the District's quarterly newsletter and trail brochures) and services provided.
In order to recommend to the Board which firm to switch to from ImageX, staff reviewed both
remaining firms in the group of top three printing firms and concluded that Patsons Press is the
best candidate because it has over 40 years of experience in the printing industry, has produced
relevant, high quality work samples, and is familiar with the District's print materials. Patsons
Press is also FSC-certified (Forest Stewardship Council), has received an Environmental
Achievement Award from the City of Sunnyvale, and regularly uses recycled content paper
stocks and only soy-based ink, demonstrating experience using products that meet District
environmental standards.
Based upon highly competitive printing cost estimates (both current and historically), high
quality samples provided and produced, and performance criteria such as timely response to
District inquiries, quick turn-around on projects, and generally no charges for printing proofs,
authors' corrections, and delivery, staff further recommends contracting with Patsons Press for
FY2009-10 for an amount not to exceed $93,500.00.
FISCAL IMPACT
Funding for graphic design, mailing, and printing services has been included in the Public
Affairs FY2009-10 budget. Final adoption of the proposed FY2009-10 Public Affairs budget by
the Board at its March 25, 2009 meeting would authorize $167,177 to accomplish the Public
Affairs graphic design, mailing, and printing projects planned for the next fiscal year.
PUBLIC NOTICE
R-09-30 Page 3
Public notice was provided as required by the Brown Act. No additional notice is required.
CEQA COMPLIANCE
This proposed action is not a project under the California Environmental Quality Act and no
environmental review is required.
NEXT STEPS
Once Board approval is obtained,the graphic design, mailing, and printing services contracts for
FY2009-10 will be executed, and Public Affairs staff will implement on an ongoing basis the
graphic design, mailing, and printing projects planned for the fiscal year.
Prepared by:
Kristi Britt, Public Affairs Specialist
Contact person:
Kristi Britt, Public Affairs Specialist
4
Midpeninsula Regional
• ' Open Space District
R-09-48
Meeting 09-08
March 25, 2009
AGENDA ITEM 6
AGENDA ITEM
Appoint Dennis Heimer as Peace Officer
GENERAL MANAGER'S RECOMMENDATION'-_
Adopt the attached Resolution of the Board of Directors appointing Dennis Heimer as a
Peace Officer.
DISCUSSION
At the meeting of January 14, 1976, the Board of Directors decided that District rangers were to
be appointed peace officers as outlined under Section 830.31 b (A person designated by a local
agency as a park ranger and regularly employed and paid in that capacity, if the primary duty of
the officer is the protection of park and other property of the agency and the preservation of the
peace therein) of the Penal Code of the State of California(see Report R-76-2).
Dennis Heimer has met the necessary Penal Code requirements to qualify for appointment as
peace officer. The approval of the attached Resolution by the Board of Directors will complete
the appointment process.
FISCAL IMPACT
There is no new fiscal impact associated with this action. The position was approved in the
FY2008-09 Budget.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act. No additional notice is required.
I
CEQA COMPLIANCE
This proposed action is not a project under the California Environmental Quality Act and no
environmental review is required.
2
NEXT STEPS
Once appointed, the ranger listed above will continue with his current training schedule. After
the completion of his training, which is anticipated to be in July, 2009, he will assume the full
spectrum of ranger duties.
Prepared b :
p Y
Gordon Baillie, Management Analyst
Contact person:
David T. Sanguinetti, Operations Manager
2
RESOLUTION NO. 09-
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
APPOINTING PEACE OFFICER
The Board of Directors of the Midpeninsula Regional Open Space District does hereby resolve
as follows:
The following person is hereby designated as a peace officer of the Midpeninsula
Regional Open Space District pursuant to Section 830.31(b) of the Penal Code of
the State of California, to enforce the Midpeninsula Regional Open Space District
Land Use Regulations and those city, county, and state regulations related to the
protection and safe use of District land, enforcement of which is specifically
authorized by the District:
Dennis Heimer
w
Midpeninsula Regional
' Open Space District
R-09-43
Meeting 09-08
March 25, 2009
AGENDA ITEM 7
AGENDA ITEM
Adopt the Midpeninsula Regional Open Space District's FY 2009-10 Action Plan
Consisting of the District's Annual Work Plan of Ongoing Activities and Key Projects
GENERAL MANAGER'S RECOMMENDATION
Adopt the Action Plan FY 2009-10 of the Midpeninsula Regional Open Space District.
BACKGROUND
The proposed Action Plan was reviewed by the Board of Directors at a special meeting held on
February 4, 2009. The Board's comments and requested changes were subsequently
incorporated into the Action Plan; associated modifications to the proposed FY 2009-10 budget
were also made.
The revised Action Plan FY 2009-10 and Budget were presented to the Administration and
Budget Committee on February 6 for their review and discussion. A few minor corrections were
also made as a result of staff perusal of the document.
DISCUSSION
A table listing the major changes to the Action Plan was distributed to the February 11, 2009
Regular meeting of the Board of Directors. Also at the request of the Board, three key Planning
Department Action Plan projects were reprioritized from Priority 1 to Priority 2: (1) Mindego
Remediation; (2) Mt. Umunhum Remediation and (3) ECdM Watershed Protection Program.
The Action Plan being presented for adoption tonight incorporates all of those changes.
A follow-up system will be developed early in the next fiscal year to track progress in achieving
project milestones, including budget performance. The proposed follow-up system will be
presented to the Administration and Budget Committee for review prior to the end of the first
quarter of the new fiscal year.
i
R-09-43 2
FISCAL IMPACT
Fiscal impact is coordinated with the FY 2009-10 Budget process and budgetary impacts of key
projects, totaling $22,703,150 as described in the Final Action Plan. The budget total of the key
projects represents a change from the Proposed Action Plan due to:
(1)Addition of$4.5 million to the Real Property Department's Purisima-to-the-Sea project and
$5,000 (already in budget)to the Picchetti Winery Implementation Plan
(2) Removal of two Planning Department projects: Russian Ridge Comprehensive Use and
Management Plan Update ($69,100) and the District-wide Master Plan(ROSS)Updates ($6,000)
(3) Reduction of the Planning Department's Pond Management Plans project from $50,000 to
$30,000
(4)Addition of$3,900 to Administration Department's Virtual Private Network (VPN) Project
to reflect cost for 3 additional laptop computers (already contained in IT budget).
PUBLIC NOTICE
Public notice was provided as required by the Brown Act. No additional notice is required.
CEQA COMPLIANCE
The Action Plan contains anticipated projects that are subject to California Environmental
Quality Act(CEQA) review. These projects will comply with all CEQA requirements prior to
proceeding as a normal part of the implementation process.
NEXT STEPS
l
Projects described in the Action Plan FY 2009-10 will be implemented according to project
schedules. A monitoring system will be developed and implemented to track action plan and
budget performance quarterly.
Attachment:
1. Final Proposed Action Plan FY 2009-10
Prepared by:
Arleen Speidel
Principal Management Analyst
Contact Person: Same as above
I
Midpeninsula Regional Open Space Uistrict
IFY 2009-10 Action Plan - Real Property Department
DEFINITION OF ACRONYMS USED IN ACTION PLAN
1. PCS: It is the name for the 1900 MHz radio band used for digital mobile phone
services in Canada, Mexico and the United States.
2. ACE: U.S. Army Corps of Engineers
3. AT&T: American Telephone and Telegraph Company
4. C&C: Communication and Control
5. CALJPIA: California Joint Power Insurance Authority
6. CDFG: California Department of Fish and Game
7. CEQA: California Environmental Quality Act
8. DEIR: Draft Environmental Impact Report
9. ECdM: El Corte de Madera Creek Preserve
10.EIR: Environmental Impact Report
11.EPA: Environmental Protection Agency
12.FAQs: Frequently Asked Questions
13.GGNRA: Golden Gate National Recreation Area
14.GIR: Geographic Information Systems
15.GPS: Geographic Positioning Systems
16.HVAC: Heating, Ventilation and Air Conditioning
17.IMBA-NMBA: International Mountain Bicycling Assoc.-National Mountain
Bicycling Assoc.
18.IT: Information Technology
19.LFPAC: Legislation, Funding and Public Affairs Committee
20.LLA: Lot Line Adjustment
21.NASA: National Aeronautics and Space Administration
22.NCH: Nature Center Hosts
23.OAD: Outdoor Activity Docent
24.OEL: Outdoor Education Leader
25.OSP: Open Space Preserve
26.POST: Peninsula Open Space Trust
27.RFP: Request for Proposal
28.ROSS: Regional Open Space Study
29.RSA: Rancho San Antonio Open Space Preserve
30.RWQCB: Regional Water Quality Control Board
31.SCRMA: Southern California Risk Management Association
32.SCVWD: Santa Clara Valley Water District
33.SFO: Skyline Field Office
34.SFPUC: San Francisco Public Utilities Commission
35.T3: Think Tank Team (innovation Program)
36.TMDL: Total Maximum Daily Load
37.U&M: Use and Management
38.UC: University of California
39. VPN: Virtual Private Network
Midpenintula Regional Open Spaces District
2009-10 Action Plan - Operations Department
PROGRAMS:
■ Field Operations
■ Resource Management
BASIC POLICY OBJECTIVE:
The District follows management policies that ensure proper care and stewardship of the land, that
provide public access appropriate to the nature of the land, and that are consistent with ecological
values and public safety.
CORE FUNCTIONS:
A. Act as the frontline "Face of the District,' when performing visitor service duties
X13. Provide for public protection, safety and access
B-C. Construct, maintain, and repair District trails and structures
GD. Provide field resource management services
07E. Protect natural resources
€F. Restore natural resources
STAFF RESOURCES (FULL TIME EQUIVALENTS) FTES:
FTEs Position Title
1.0 Operations Manager
2.0 Area Superintendents
1.0 Support Services Supervisor
1.0 Management Analyst
1.0 Senior Resource Management Specialist
1.7 Resource Specialist I
4.0 Supervising Rangers
2.0 Maintenance/Construction Supervisors
2.0 Maintenance/Resource Supervisors
1.0 Administrative Assistant
1.0 Field Office Administrative Assistants Y2 Time 2)
18.0 Rangers
4.0 Equipment Mechanic-Operators
4.0 Lead Open Space Technicians
11.0 Open Space Technicians
1.0 Farm Maintenance Worker
4.0 Seasonal Open Space Technician hours 8,500 hours
1.7 Seasonal OST hours for resource management 3,500 hours
1.0 Natural Resources Intern 2,000 hours
62.44 Total FTEs
Operations) 6
Midpeninsula Regional
Open Space District
R-09-42
Meeting 09-08
March 25, 2009
AGENDA ITEM 8A
AGENDA ITEM
Approve the of FY2009-10 Budget
ADMINISTRATION AND BUDGET COMMITTEE RECOMMENDATION
Approve the proposed FY2009-10 budget as initially presented at the regular Board meeting of
February 25, 2009 (Report R-09-19), and as presented this evening (Report R-09-45), and adopt the
Administration and Budget Committee recommendations as contained in this report.
DISCUSSION
The a si nment of the Administration and Budget Committee the "Committee" is to review the
s ( )
g g
proposed FY2009-10 budget to ensure it remains fiscally conservative and provides the financial
r m as described in the District Action Plan
resources to accomplish the District's work program p p. g
(Report R-09-43). In addition, the Committee reviews and ensures that the previous year's
Committee recommendations have either been accomplished or tabled until the following year.
The Committee met five (5) times with the General Manager, District Controller, the department
i
managers and various staff. After reviewing the duties and responsibilities of the Committee, the
Committee began with an analysis of the District's financials by the District Controller. Given
current economic conditions and a possible reduction in tax revenues, the District Controller
indicated that the FY2009-10 operating budget should not exceed $13,500,000 or just over 50%of
projected tax revenues of$26,660,000. The Controller indicated that the coverage ratio was 138%,
which meets the 100%minimum Coverage Ratio Guideline. This Guideline is calculated by
dividing the difference of the tax revenues less operating expenses by the sum of debt service plus
$2 million. Maintaining a ratio of at least 100%ensures that $2 million will be set aside to service
additional debt issued to fund purchases of new land.
The proposed FY2009-10 budget was well within the Operating Expense and Operating Growth
(7%) Guidelines.
The Operating Expense Guideline tracks operating expenses as a percentage of projected tax
revenue. The ratio for the proposed FY2009-10 budget is 50.6%, but is expected to be 49%
assuming actual operating expenditures at 97%.
The District's Operating Growth Guideline limits the average annual growth in operating expenses
to 7%. The proposed FY2009-10 $13,500,000 operating budget is $I99,411 under the 7% growth
guideline of$13,699,412. Assuming 97% actual expenditures during the fiscal year, the District
would be under the 7% growth guideline by $405,000.
R-09-42 2
After reviewing the proposed individual department
artment budgets, and incorporating the changes during
the budget process, the Guidelines were revisited to confirm that the budget was still within both
Guidelines.
During the department presentations the following additional Guidelines and documents were
presented to the Committee:
1. Capital Improvement Program Guideline
2. Five-Year Staff Facilities Plan Guideline
3. Property Management Annual Income & Expense Budget
4. Operation Department's Five-Year Equipment Schedule
5. Integrated Resource Planning and Management Budget.
All Guidelines were met with the exception of the Capital Improvement Program Guideline, which
was $32,089 over the target of$700,000 per year averaged over a 5-year period. The Committee
found this acceptable given: 1)the proposed projects are important and are an integral part of the
Planning Department action plan, and 2)the historical average of actual expenditures versus
approved budget for this Guideline is 56% over the last five years.
Details of how each Guideline was met were discussed in the initial board report on the proposed
FY2009-10 budget(Report R-09-19) as presented at the February 25`" Board meeting.
A review of the FY2008-09 Committee recommendations confirmed that all recommendations have
been met with the exception of conducting a Board bu
dget et workshop with the full Board.
ard. The
he FY2009-10n
Committee had decided to table the Board budget workshop and re-evaluate it i t
recommendations.
ABC RECOMMENDATIONS FOR FY2009-10
The Administration and Budget Committee recommends that the Board:
1. Accept the recommendation of staff to approve the proposed FY2009-10 budget.
2. Direct staff to develop a method to project full operational costs for expected new land
purchases.
3. Schedule a special workshop with the full Board to discuss budget ratios and guidelines.
FISCAL IMPACT
Approval of the proposed FY2009-10 budget by the Board will authorize $44,941,222 to
accomplish the District's work plan for FY2009-10.
i
PUBLIC NOTICE
Public notice was provided as required by the Brown Act. No additional notice is required.
i
R-09-42 3
CEQA COMPLIANCE
This proposed action is not a project under the California Environmental Quality Act and no
environmental review is required.
NEXT STEPS
If approved by the Board, staff will begin implementing the FY2009-10 Action Plan effective April
1, 2009 and the approved FY2009-10 budget.
Prepared by:
Elaina Cuzick, Principal Management Analyst (acting)
Contact person:
Curt Riffle, Chair-Administration and Budget Committee
I
i
ji
Midpeninsula Regional
I Open Space District
R-09-45
Meeting 09-08
March 25, 2009
AGENDA ITEM 8B
AGENDA ITEM
Adopt the Budget for Fiscal Year 2009-2010 including a Two Point Five (2.5) Percent Salary
Increase for all General Manager Appointed Employees.
GENERAL MANAGER'S RECOMMENDATIONS
I Approve a two point five (2.5) percent salary increase for the Office, Supervisory and
Management employees at the beginning of the applicable pay period of April 1,
2009. The five-year Memorandum of Agreement (MOA) with the represented District
Field Employees Association provides a two point five (2.5) salary increase in Year
4, which commences with the 2009-10 fiscal year.
2) Adopt the attached Resolution approving the budget for FY2009-10 and the
amendment to the Classification and Compensation Plan (Exhibit A to the
Resolution) reflecting the two point five (2.5) percent salary increase for all District
employees.
DISCUSSION
The proposed FY2009-10 budget was presented for initial review at your February 25, 2009
meeting (Report R-09-19). The budget is presented again for your final consideration and
approval (see). The $44,941,222 budget breaks down as follows:
Table I - District Budget
District Budget % of Total
Budget
Operating Budget
Salaries & Benefits $9,998,606 22.25%
Services & Supplies $3,501,394 7.79%
Total $13,500,000 30.04%
2
Fixed Assets
Property $142,027 .3%
Management
Public $1,101,500 2.5%
Access/Planning
Staff Facility $915,000 2.0%
Improvements
Other Special $1,060,000 2.4%
Projects
Unanticipated CIP $25,000 .005%
TOTAL $3,243,527 7.2%
LAND PURCHASES $20,378,775 45.3%
DEBT SERVICE $7,818,920 17.4%
TOTAL, $44,941,222 100%
Note: Since the presentation of the initial FY2009-10 budget at your February 251h meeting, a
couple of changes in the overall budget have been introduced. First, the operating costs for the
Guadalupe Land Company were not included which total $23,575 for the year. This expense is
reflected in Table 1 —District Budget, which increased Land Purchases from $20,335,200 to
$20,378,775 as shown above, as well as the bottom line from $44,917,647 to $44,941,222.
Secondly, $29,146 has been transferred from Salaries and Benefits to Services and Supplies as
the Operations department will not be hiring the half-time Seasonal Ranger as discussed at the
March 11 th Board meeting(Board report 09-27). Salaries and Benefits was decreased from
$10,027,752 to $9,998,606 and Services and Supplies increased from $3,472,248 to $3,501,394.
This adjustment did not affect the total operating budget or the bottom line.
Further details of the FY2009-10 proposed budget are included in Exhibit B to the Resolution—
Budget Summary.
Included in the proposed FY2009-10 budget is a two point five (2.5)percent salary increase for
all General Manager appointed employees, including the District Field Employees' Association,
which was approved by the Board at your meeting of August 9, 2006 (Report R-06-86) as part of
a five-year Memorandum of Agreement(MOA) with the represented field employees.
At your meeting of August 9, 2006, you also approved certain benefit enhancements for the
Office, Supervisor and Management Employees, which are included in this proposed budget.
The Office, Supervisory and Management employees of the District are not a represented group.
Therefore, any salary adjustment proposed for the non-represented employees is approved
annually by the Board of Directors. The General Manager's recommendation included in the
attached resolution includes a two point five (2.5)percent salary increase for this group of
employees, which is the same as the represented field employees per the MOA. No salary
increases for the Board Appointee positions are included in the budget, as the Board approves
those, if any, after the appointees' annual evaluations. Any salary increases for Board appointees
will then be included in the District's mid-year budget adjustment process.
1
3
FISCAL IMPACT
Approval of the proposed FY2009-10 budget by the Board will authorize $44,941,222 in
spending to accomplish the District's work plan for the next fiscal year.
PUBLIC NOTICE
Public notice has been provided as required by the Brown Act. No additional public notice is
required.
CEQA COMPLIANCE
This proposed action is not a project under the California Environmental Quality Act and no
environmental review is required.
NEXT STEPS
On April 1, 2009 the following will be implemented:
1. FY2009-10 Budget
2. The two point five (2.5) percent salary increase at the beginning of the applicable pay
period of April 1, 2009.
Attachments:
1. Resolution Approving the FY2009-10 Budget
2. Exhibit A to the Resolution—FY2009-10 Classification and Compensation Plan
3. Exhibit B to the Resolution—FY2009-10 Budget Summary
Prepared by:
Elaina Cuzick, Acting Principal Management Analyst
Contact person:
Stephen E. Abbors, General Manager
I
4
RESOLUTION NO. 09-
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
ADOPTING BUDGET FOR FY2009-10
The Board of Directors of the Midpeninsula Regional Open Space District does resolve
as follows:
Section One. Adopt the budget for the Midpeninsula Regional Open Space District for
the FY2009-10 as set forth in Exhibit B attached hereto.
Section Two. Approve amendment to the Position Classification and Compensation Plan
as set forth in Exhibit A attached hereto.
I i
Section Three. Upon approval of the Board of Directors, an adjustment to the New Land
Purchases budget category shall be made to reflect any difference between actual revenue and
budgeted revenue as appropriate to fund District operations.
Section Four. Monies are hereby appropriated in accordance with said budget.
I
Midpeninsula Regional Open Space District
Proposed Classification and Compensation Plan -Exhibit A
Fiscal Year 2009/10 -Effective 04/01/09
Ste ;Ran a Hourly Range$ Monthly Range$ Annual Ran e$
Classification Title Minimum Maximum Minimum Maximum Minimum Maximum Minimum Maximum
Seasonal Open Space Technician 245.00 255.00 18.551 20.497 3,216 3,553 38,586 42,634
Receptionist/Administrative Clerk 252.00 277.00 19.893 25.527 3,448 4,425 41,377 53,096
Farm Maintenance Worker 265.00 290.00 22.647 29.062 3,925 5,037 47,106 60,449
Open Space Technician* 265.00 290.00 22.647 29.062 3,925 5,037 47,106 60,449
Accounting Clerk 267.00 292.00 23.104 29.647 4,005 5,139 48,056 61,666
Administrative Assistant 267.00 292.00 23.104 29.647 4,005 5,139 48,056 61,666
Assistant Program Coordinator 267.00 292.00 23.104 29.647 4,005 5,139 48,056 61,666
Lead Open Space Technician* 275.00 300.00 25.023 32.110 4,337 5,566 52,048 66,789
Ranger 276.00 301.00 25.274 32.432 4,381 5,622 52,570 67,459
Planning Technician 276.00 301.00 25.274 32.432 4,381 5,622 52,570 67,459
Training and Safety Coordinator 278.00 303.00 25.783 33.085 4,469 5,735 53,629 68,817
Human Resources Technician 278.00 303.00 25.783 33.085 4,469 5,735 53,629 68,817
Deputy District Clerk/Office Manager 278.00 303.00 25.783 33.085 4,469 5,735 53,629 68,817
Docent Programs Coordinator 281.00 306.00 26.566 34.091 4,605 5,909 55,257 70,909
Network Specialist 281.00 306.00 26.566 34.091 4,605 5,909 55,257 70,909
Volunteer Coordinator 281.00 306.00 26.566 34.091 4,605 5,909 55,257 70,909
Equipment Mechanic/Operator 284.00 309.00 27.373 35.126 4,745 6,089 56,936 73,062
Senior Accounting Specialist 284.00 309.00 27.373 35.126 4,745 6,089 56,936 73,062
Open Space Planner I 286.00 311.00 27.925 35.834 4,840 6,211 58,084 74,535
Resource Specialist I/Resource Planner I 286.00 311.00 27.925 35.834 4,840 6,211 58,084 74,535
Public Affairs Specialist 286.00 311.00 27.925 35.834 4,840 6,211 58,084 74,535
Communications Specialist 286.00 311.00 27.925 35.834 4,840 6,211 58,084 74,535
Website Content Coordinator 1 286.00 311.00 27.925 35.834 1 4,840 6,211 1 58,084 74,535
Maintenance&Resource Supervisor 291.00 316.00 29.353 37.666 5,088 6,529 61,054 78,345
Supervising Ranger 291.00 316.00 29.353 37.666 5,088 1 6,529 61,054 78,345
PageClopy of Position Class Comp Plan Amended for Board Approval 2009-01-04 COLA
Step Range Hourlyage$ Monthly Range$ Annual Ran e$
Classification Title Minimum Maximum Minimum Maximum Minimum Maximum Minimum I Maximum
Real Property Specialist 301.00 326.00 32.432 41.617 5,622 7,214 67,459 86,563
GIS Coordinator** 301.00 326.00 32.432 41.617 5,622 7,214 67,459 86,563
Open Space Planner II** 301.00 326.00 32.432 41.617 5,622 7,214 67,459 86,563
Resource Management Specialist** 301.00 326.00 32.432 41.617 5,622 7,214 67,459 1 86,563
Support Services Supervisor 301.00 326.00 32.432 41.617 5,622 7,214 67,459 86,563
Management Analyst 305.00 330.00 33.752 43.311 5,850 7,507 70,204 90,087
Senior Real Property Planner** 311.00 336.00 35.834 45.983 6,211 7,970 74,535 95,645
Senior Planner** 311.00 336.00 35.834 45.983 6,211 7,970 74,535 95,645
Senior Resource Planner/Senior Resource
Management Specialist** 311.00 336.00 35.834 45.983 6,211 7,970 74,535 95,645
Area Superintendent 311.00 336.00 35.834 45.983 6,211 7,970 74,535 95,645
Principal Management Analyst 316.00 341.00 37.666 48.334 6,529 8,378 78,345 100,535
Assistant General Counsel 326.00 351.00 41.617 53.404 7,214 9,257 86,563 111,080
Administration and Human Resources
Manager 333.00 358.00 44.627 57.267 7,735 9,926 92,824 119,115
Operations Manager 333.00 358.00 44.627 57.267 7,735 9,926 92,824 119,115
Planning Manager*** 333.00 358.00 44.627 57.267 7,735 9,926 92,824 119,115
Public Affairs Manager 333.00 358.00 44.627 57.267 7,735 9,926 92,824 119,115
Real Property Manager 333.00 358.00 1 44.627 57.267 7,735 9,926 92,824 119,115
Assistant General Manager 351.00 376.00 53.404 1 68.530 9,257 11,879 111,080 142,542
Notes:
Does not include Board appointee positions:General Manager,General Counsel and Controller.
PP
* OST will receive an additional 1%stipend for Class A or B license;Lead OST 1%for Class A.
** Will receive an additional 4%stipend for Masters degree in a related field.
***Will receive an additional 4%stipend for Landscape Architecture license used for District business.
PageCbpy of Position Class Comp Plan Amended for Board Approval 2009-01-04 COLA
Midpeninsula Regional Open Space District Exhibit B
2009/2010 Proposed Budget Summary
2008-2009 2008-2009 2008-2009 2009-2010 Percentage
AdoptedP Mid Year Projected Proposed Change from
Budget Budget Expenses Budget Mid Year
I. Revenues
A. Tax Revenues 25,632,000 26,132,000 26,224,000 26,660,000 2.0%
B. Grant Income 9,157,000 9,157,000 9,198,000 1,863,000 ("9151Xt i
C. Interest Income 1,480,000 1,080,000 1,265,000 510,000 11 3"")
D. Property Management-Rental Income 926,000 926,000 917,000 896,000 +13
E. Other Income 250,000 250,000 235,000 235,000 (i 4°111J
TOTAL REVENUES 37,445,000 37,545,000 37,839,000 30,164,000 (24.5%)
1I. Change in Reserves (24,732,915) (22,947,336) (12,282,877) (14,777,222) (5 s.3%)
III. Expenditures
A. Debt Service
1. Interest 5,043,740 5,043,740 5,043,740 4,919,182 (3 4,f
2. Principal 2,543,964 2,543,964 2,543,964 2,899,738 12.3%
Debt Service Subtotal 7,587,704 7,587,704 7,587,704 7,818,920 3.0%
B. Salaries
1. Board Appointees 370,342 376,503 376,503 348,267 (8 1 i
3. General Manager Appointees 6,498,952 6,273,147 6,258,688 6,939,249 9.6%
Salaries Subtotal 6,869,294 6,649,650 6,635,191 7,287,516 8.8%
C. Benefits 2,637,993 2,547,131 2,547,131 2,715,236 6.2%
D. Director's Pees 25,000 25,000 25,000 25,000 0.0%
Salaries and Benefits Subtotal 9,532,287 9,221,781 9,207,322 10,027,752 8.0%
3/9/2009 1
Midpeninsula Regional Open Space District Exhibit B
2009/2010 Proposed Budget Summary
i 2008-2009 2008-2009 2008-2009 2009-2010 Percentage
Adopted Mid Year Projected Proposed Change from
Budget Budget Expenses Budget Mid Year
E. Services and Supplies
1. Legal Services 140,000 135,000 101,200 153,000 11.8%
2. Regular Outside Services 223,000 262,448 259,762 255,171 (2_ "%i
3. Contract Services 1,009,665 918,203 780,921 883,651 ('3 wlhO
4. Election Expense 110,412 87,412 87,412 0
5. Library and Subscriptions 12,490 12,390 12,190 12,620 1.8%
6. Management Agreements 50,000 50,000 50,000 50,000 0.0%
7. Rents and Leases 110,000 91,190 86,420 114,100 20.1%
8. Utilities 170,184 162,714 153,633 157,405 i_4
9. Postage 44,940 41,940 40,890 37,490 941,i
10.Printing and Duplicating 40,075 29,475 24,795 37,400 21.2%
11.Insurance 223,551 234,697 234,054 228,415 (2 e3"."o)
12.Advertising 12,400 11,050 6,800 8,500 ti:0 01J j
13.Maps and Aerials 8,000 7,700 6,855 13,130 41.4%
14.Private Vehicle 12,800 13,000 13,466 14,060 7.5%
15.District Vehicle 334,965 349,965 349,965 327,035 (7 tJ°h>i
16.Business Meeting 17,360 20,106 16,973 20,460 1.7%
17.Personnel Development 143,242 146,202 141,565 143,942 1 I3 A)
18.Maintenance/Repair of Equipment 31,050 32,450 32,157 32,450 0.0%
19.Computer Expenses 69,540 67,460 65,585 43,487 i'55 '13.j
20.Office Supplies/Small Equipment 62,335 61,700 59,150 49,235 (2 5 3
2l.Field Supplies/Small Equipment 241,800 210,800 195,800 177,950
22.Outside Maintenance Services 610,030 636,690 575,413 590,423
23.Permits,Fee,Property Taxes 48,400 49,700 49,740 49,245
24.Contingency 900 900 900 53,196 98.3%
25.Communications-Publications 95,000 112,000 112,000 98,000 =1 It 31�,I)
26.Communications-Special Projects 9,500 3,500 3,300 18,000 80.6%
27.Volunteer Program 35,275 35,475 35,475 13,850 ' -' 1 h)
Services and Supplies Subtotal 3,866,914 3,784,167 3,496,421 3,582,215 (5.6'x')
F. Fixed Assets
1. New&Prior Land Purchases 20,000,000 19,813,000 10,627,500 20,000,000 0.9%
2. Real Property Support Costs-
Appraisals,Title,Legal,Engineering 17,642,000 17,778,474 17,670,000 355,200 J0 " '';%'_
3. Guadalupe Land Company 0 0 0 23,575 100.0%
4. Structures and Improvements 2,890,510 1,763,710 989,430 1,755,160 f0 5`% ?
5. Field/Office Equipment 342,500 227,500 227,500 1,208,400 81.2%
6. Vehicles 316,000 316,000 316,000 170,000 8'1)9',;I1
Fixed Assets Subtotal 41,191,010 39,898,684 29,830,430 23,512,335 (69.7%)
i
TOTAL EXPENDITURES 62,177,915 60,492,336 50,121,877 44,941,222 (34.6"/,'»)
3/9/2009 2
I
Midpeninsula Regional
' Open Space District
R-09-46
Meeting 09-08
March 25, 2009
AGENDA ITEM 9
AGENDA ITEM
Approve Annual Claims List for FY2009-2010
CONTROLLER'S RECOMMENDATION
a
Approve the Annual Claims List, including debt service payments for F Y2009-2010.
DISCUSSION
In accordance with Section 1.53 of the District's Rules of Procedure, this list of annual claims for
FY2009-2010 is submitted for the Board of Director's review and approval (please see page 2 of
report). All proposed annual claim items are appropriated in the proposed FY2009-2010 budget,
which was presented to the Board earlier tonight (see report R-09-45). Staff will submit a revised
annual claims list during the annual mid-year budget process to reflect any changes that are
needed.
I
Staff is also proposing to add an annual claim recusal statement to be read by the Board President
for Directors Hanko and Davey on their economic conflict of interests in AT&T and/or Verizon
claims that are currently presented at every regular Board meeting. The purpose of this annual
recusal statement is to enable Directors Hanko and Davey to meet their conflict of interest
recusal responsibilities with respect to Verizon and AT&T at one annual meeting, rather than
being required to repeat the same recusal statement at each regular Board meeting at which
claims are presented. If approved, recusals on AT&T and/or Verizon claims by Directors Davey
and Hanko will not need to be made at each regular Board meeting.
The debt service claims list reflects payments required by current outstanding District debt.
Exhibit A lists the District's current debt service annual claims for FY2009-2010, and Exhibit B
provides a detailed list of debt service obligations.
R-09-46 2
ANNUAL CLAIMS
ITEM DESCRIPTION AMOUNT
Debt Service $7,818,920
Staff Salaries $7,287,516'
Retirement Funds $1,382,070
Group Insurance Premiums $1,101,770
State-Mandated Insurance $204,156
Fuel- Valley Oil Company $132,500
Dispatch Services (City of Mountain View) $127,000
Utilities - PG&E $91,200'
j Deer Hollow Farm Agreement(City of Mountain View) $50,000
Copier Leases—3 Offices $30,800
Unemployment Insurance $27,240
Janitorial Services—3 offices $25,800'
Directors' Fees $25,000
AT& T*** $23,500
Payroll Services (ADP) $20,000
Metro Ethernet- Internet Provider $19,800
Shell Oil $17,500
Slaght Living Trust(Employee housing rental-Sierra Azul) $17,000
Legislative Consultant(Public Policy Advocates) $13,800
American Tower Corporation(Coyote Peak Repeater) $9,000
Avaya- Telephone Lease & Maintenance Agreement $6,000
Windy Hill—Patrol Services $5,550
Landscaping Services (330 Distel Circle) $5,000
Monthly Vehicle Expense (General Manager-$400/month) $4,800
Recording Services $4,200
Antenna Site Rental- Pinnacle (Repeater Site) $4,000
Kansas State Bank— SFO Building Lease $3,900
Skyline County Water District $3,500
Hasler Postage Machine Lease $2,800
Verizon*** $2,500
Protection One Alarm Service for District Office $1,325
Bank Fees $200
TOTAL: $18,468,347
***Proposed Annual Recusal Statement: Director Hanko is voluntarily recusing herself from voting
on the AT&T and Verizon Annual Claims. Director Davey owns stock in AT&T which exceeds
the permissible legal limit for voting on the AT&T Annual Claim and is recusing herself from
voting on this Claim.
R-09-46 3
FISCAL IMPACT
If the Board approved the proposed FY2009-2010 budget as presented earlier tonight, this item
l appropriated will have no cost impact to the budget since the listed Annual Claims were pp priated in the
Approval of the proposed Annual Claims will authorize the accounting office
proposed budget. Appro p p g
to pay salaries and benefits, debt service and recurring services in a more timely and efficient
manner. This will help eliminate late fees, finance charges or urgent check requests.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act. No additional notice is required.
CEQA COMPLIANCE
Approval of the Annual Claims is not a project under the California Environmental Quality Act
and no environmental review is required.
NEXT STEPS
If approved by the Board, staff will prepare open purchase orders for the listed vendors and pay
bills as they are received.
Attachments:
Exhibit A: Current Debt Service Annual Claims FY2009-2010
Exhibit B: Detailed List of Debt Service Obligations FY2009-2010
Prepared by:
Bunny Congdon, Senior Accounting Specialist
Michael L. Foster, Controller
Contact person:
Michael L. Foster, Controller
EXHIBIT A: Current Debt Service Annual Claims FY 2009-2010
ANNUAL CLAIMS
DEBT SERVICE
FISCAL YEAR 2009-2010
NOTE HOLDER-LAND PRINCIPAL INTEREST
Daloia 14,738.13 10,032.95
Hunt 0.00 82,500,00
Subtotal-Notes 14,738.13 92,532.95
BONDS PAYABLE
1999 Rev. Bonds 1,205,000.00 398,511.26
2004 Revenue Bonds 200,000.00 1,419,105,00
2005 Refunding 150,000.00 192,475.00
2007 Bonds-Series A 0.00 2,592,275.00
2007 Bonds-Series B 1,330,000.00 224,282.50
Subtotal-Bonds 2,885,000.00 4,826,648.76
TOTALS—NOTE HOLDERS&BONDS 2,899,738.13 4,919,181.71
TOTAL DEBT 7,818,919.84
Exhibit B: Detailed List of Debt Service Obligations FY 2009-2010
DEBT SERVICE 09/10
03/31/09
Payable to Close of Escrow Original Note Rate% Term Remaining Principal Final Paym.Due Payable 09/10 Principal Interest
Daloia 10/11/02 240,000.00 6.25 15 Years 165,982.56 10/10/17 24,771.08 14,738.13 10,032.95
Hunt 04/2003 1,500,000.00 5.50 10 years 1,500,000.00 04/01/23 82,500.00 0.00 82,500.00
1,740,000.00 1,665,982.56 107,271.08 14,738.13 92,532.95
1,740,000.00 1,665,982.56 107 271.08 14 738.13 92 532.95
*Includes Accretions
1999 Rev.Bonds 01/27/99 29,663,021.15 5.40 30 years 33,077,676.15 * 04/01/2031 1,603,511.26 1,205,000.00 398,511.26
2004 Bonds 01/30/2004 31,900,009.95 2-5% 30years 32,020,178.95 * 04/01/2033 1,619,105.00 200,000.00 ############
2005 Refunding 07/28/2005 4,630,000.00 4%-5% 10 years 4,255,000.00 09/01/2015 342,475.00 150,000.00 192,475.00
2007 series A 12/15/2006 52,415,000.00 4%-5% 20 years 52,415,000.00 09/01/2027 2,592,275.00 0.00 2,592,275.00
2007 series B 12/15/2006 6,785,000.00 5.15% 5 years 5,020,000.00 09/01/2012 1,554 282.50 1,330 000.00 224 282.50
125,393,031.10 126,787,855.10 7,711,648.76 2,885,000.00 4,826,648.76
127,133,031.10 128,453,837.66 7,818,919.84 2 899 738.13 4,919,181.71
F
Midpeninsula Regional
' Open Space District
R-09-28
Meeting 09-08
March 25, 2009
AGENDA ITEM 10
AGENDA ITEM
Consider the Remedial Investigation.Report for the former Driscoll Ranch property, and
Authorize an Amendment to the Contract with Northgate Environmental Management, Inc., to
Provide Environmental Services to Implement the Final Recommended Actions
GENERAL MANAGER'S RECOMMENDATIONS , M
1. Accept the Remedial Investigation Report for the former Driscoll Ranch property.
2. Authorize the General Manager to amend the contract with Northgate Environmental
Management, Inc. for an additional $20,000, for a total amount not to exceed $276,474, to
provide environmental services to implement the final recommended actions at the former
Driscoll Ranch property.
3. Determine that the recommended actions are categorically exempt from the California
Environmental Quality Act (CEQA) as set out in this report.
DISCUSSION
As part of due diligence investigations during the 2006 purchase of the approximately 3,600-acre
Driscoll Ranch property from Peninsula Open Space Trust(POST) (see R-06-07), the District
became aware of onsite contamination issues following Phase I and Phase II Environmental Site
Assessments conducted by Erler& Kalinowski, Inc (EKI) (see R-05-62). These preliminary
investigations focused on: 1) the capped well sites and aboveground storage tanks associated
with past oil drilling activities; 2) the former and current stock corral areas; and 3) the equipment
maintenance area where aboveground storage tanks containing gasoline and diesel were used to
fuel ranch vehicles and equipment(Attachment A). The District entered into a contract with
Northgate Environmental Management, Inc. (Northgate) in January 2008 to fully characterize the
extent of contamination and need for remediation in the Driscoll Ranch area of La Honda Creek
Open Space Preserve (see R-08-30).
Northgate completed contamination investigations at the former Driscoll Ranch property in
December 2008, which included the collection of surface and below ground soil samples within
R-09-28 2
the areas of concern, as identified above, as well as an evaluation of the human and
environmental risk posed by the contaminants based on continued livestock grazing use and the
introduction of low-intensity public use. The results of these investigations and evaluations were
presented to the California Regional Water Quality Control Board(RWQCB) in a Remedial
g
Investigation (RI) Report for review and approval in December 2008. Acting in their capacity as
the regulatory oversight agency for the site, the RWQCB reviewed the RI Report and met with
District staff and Northgate on January 13, 2009 to discuss recommended changes to the report.
The final RI Report, which incorporates these changes, was submitted b the District on January
I Y
� p
g Y
23, 2009 and approved by the RWQCB on February 4 2009.
In the RI Report,Northgate concluded that the current site conditions do not present a hazard to
either human health or the environment. This conclusion takes into account continued use of the
property for cattle grazing and potential introduction of low-intensity recreation as envisioned in
the La Honda Creek Open Space Preserve Draft Master Plan. Although remedial measures are
w Northgate does recommend additional follow-
up not recommended for either soil or groundwater,No g
up tasks to prepare the site for public access and ensure that management activities on the
do not have a negative impact on either human health or the environment. These
property g p
recommendations are listed below:
Recommendations:
1. Dismantle and remove the remaining infrastructure at the tank farm area, including removal
of piping that is buried at shallow depths.
2. Abandon the inactive water supply well in the vicinity of the tank farm area.
3. Remove and dispose of refuse located at the refuse disposal site in the vicinity of the tank
farm area and perform confirmation soil sampling to ensure no contamination exists in the
soils underlying the disposal site.
4. Prepare a Soil Management Plan to document current soil conditions and define soil handling
procedures at the areas of concern. (NOTE: The Soil Management Plan will provide
guidance on soil handling, disposal or reuse procedures, and health and safety provisions for
workers who might encounter the soils if projects are implemented that disturb soils at these
specific locations.)
As previously discussed, the RWQCB approved all of the recommendations made by Northgate
in the RI Report. Therefore, no remedial measures for soil or groundwater, other than naturally
occurring biodegradation, are necessary. The RWQCB requires full implementation of the
recommended actions described above prior to introducing public access to the site, and
submittal of the Soil Management Plan no later than December 31, 2009 for review and
approval. Implementation of these final actions is included as part the Driscoll Ranch
Remediation Project, a Key Project in the District's FY2009-10 Action Plan.
i
R-09-28 3
FISCAL IMPACT
The Real Property Department's budget for FY2009-10, which is scheduled for final review and
approval by the Board of Directors on March 25, 2009, includes $50,000 for completion of the
recommended actions described in this report. The $50,000 project budget will be used to fund
the recommended$20,000 contract amendment with Northgate to prepare the required Site
Management Plan. Staff anticipates the remaining $30,000 will be sufficient to pay for the
implementation of all other remaining final actions, as required by the RWQCB.
The District entered into an agreement with Rudy Driscoll Jr. of Driscoll Ranches LLC to
compensate the District for expenses incurred during investigation and any subsequent
v
ICI
regulatory compliance actions related to the aboveground tank site at the Lower Ranch Area.
According to the Lease Agreement for the property, this site was determined to be the
responsibility of Driscoll Ranches LLC. Northgate is separately tracking their expenses for
services related to the Lower Ranch Area to facilitate the transmittal of these monthly invoices to
Driscoll Ranches LLC for reimbursement. All expenses billed to Rudy Driscoll Jr. by the
District to date have been paid. Final invoices for expenses related to the Lower Ranch Area site
will be transmitted this month and final reimbursement from Driscoll Ranches LLC is expected
by this summer. Total expenses related to the Lower Ranch Area site investigation are
42$13, .79.8
PUBLIC NOTICE
Public notice was provided as required by the Brown Act.No additional notice is required.
CEQA COMPLIANCE
This project consists of additional actions to address soil contamination at the former Driscoll
Ranch property, including the completion of a Soil Management Plan and the removal of refuse
and abandoned infrastructure on the property.
The District concludes that the actions authorized under this contract will not have a significant
effect on the environment. It is categorically exempt from the California Environmental Quality
Act (CEQA) under sections 15304, 15306 and 15330 of the CEQA Guidelines as follows:
Section 15304 exempts minor public or private alterations in the condition of land, water, and/or
vegetation, which do not involve removal of mature, scenic trees except for forestry and
agricultural purposes. This project applies under Section 15304 because the recommended
actions will involve only minor alteration to previously disturbed areas and will not impact an
environmental resource.
Section 15306 exempts basic data collection, research, experimental management, and resource
evaluation activities that do not result in major disturbances to an environmental resource. This
project applies under Section 15306 because the contaminant investigations will involve only
basic data collection and minimal disturbance to previously disturbed areas and will not impact
an environmental resource.
R-09-28 4
Section 15330 exempts minor actions to prevent, minimize, stabilize, mitigate, or el
iminate the
release or threat or release of hazardous waste or substances. This project applies under Section
15330 because the refuse removal and site cleanup will mitigate the potential for hazardous
chemicals at the site.
NEXT STEPS
The recommended tasks identified in this report will be completed with continued assistance
from Northgate. Staff anticipates the completion of all remaining tasks during the upcoming
construction season and the completion of the Soil Management Plan by December 31, 2009.
Attachment:
Exhibit A - Areas of Potential Contamination and Investigation, Driscoll Ranch, La
Honda Creek Open Space Preserve
Prepared by:
Kirk Lenington, Senior Resource Planner
Contact person:
Same as Above
Graphics prepared by:
Casey Cleve, GIS Coordinator
Galli Basson, Planning Intern
Areas of P. _ntial Contamination an9investigation
' Driscoll Ranch, La Honda Creek Open Space Preserve
{
i
l �
,t x
STOCK CORRAL#5
l
J, —
r I
STOCK CORRAL#3
F.rF�Nn�
w
STOCK CORRAL#2 AND
EQUIPMENT MAINTENANCE AREA
MAIN OIL FIELD AREA
cla
mi � seam Ranch �. �'
TANK FARM AREA d..; .. �� E M "
"
9 ® REFUSE DISPOSAL AREA
.Q o
r do ) 1 O d a
s STOCK CORRAL#1
� I
o
U1
e
PRODUCT TANK AREA
i
tl l
9 Eve _..
� Dtiscoll Ranches
Event Center
i 4 /
Exhibit A e 0 0.125 0.25 05
Produced by Midpeninsula Regional Open Space District, March 2009 Miles
I
Midpeninsula Regional
Open Space District
R-09-22
Meeting 09-08
March 25, 2009
AGENDA ITEM 11
AGENDA ITEM
Approve Contract with Ecological Concerns, Inc. to Maintain and Monitor Native Revegetation
at the Skyline Ridge OSP Tree Farm.
GENERAL MANAGER'S RECOMMENDATIONS ,.
Authorize the General Manager to enter into an Agreement with Ecological Concerns Inc., for a
total contract amount not to exceed $77,666.02, to perform maintenance and monitoring of
native revegetation in Phase I of the Skyline Ridge Tree Farm Restoration Project. The contract
will run for three years.
I
DISCUSSION
Landform restoration and replanting of the Phase I Area of the Skyline Ridge Tree Farm
Restoration Project was completed in November 2008. Approximately 270 container plantings
and 140 acorns were installed, and two (2) acres were seeded with native grass mix. As with
many restoration sites, the Phase I area will require active maintenance for the first several years
to ensure that native vegetation becomes successfully established. Site maintenance includes
hand weeding of planted locations, watering plantings twice per month during the dry season,
and controlling invasive species on the site as a whole. Equally important to the success of the
restoration project is close monitoring of the site to ensure that it attains specific standards of
plant survival, plant health and vigor, and maximizes percent cover by native species.
Due to the Skyline Staff s current amount of reoccurring annual maintenance (road/trail repair
and brushing, parking lot repair and cleaning, staging area cleaning and brushing, restroom
cleaning, etc.) in addition to their many individually scheduled skilled projects, staff does not
have the capacity to add another large reoccurring maintenance task to the ongoing work
program for the next three years. It is more cost effective to enter into a three-year contract with
a landscape maintenance firm to ensure the successful ongoing implementation of regular
watering, weeding, and monitoring of this restoration project. Additionally, a multi-year
agreement maximizes the efficiency of the contracting process, and ensures that the site receives
consistent care within the critical plant establishment period.
I
r 2
Staff released a Request for Bids in February 2009. A pre-bid meeting was held on site on
February 19, 2009. Five (5) contractors attended. Addenda clarifying certain issues that arose
after release of the bid package were released on March 9 and March 11, 2009. One sealed bid,
from Ecological Concerns, Inc (Santa Cruz, CA) was received on March 16, 2009.
Ecological Concerns, formerly known as Central Coast Wilds, is a well-respected landscape
contractor firm focusing solely on native habitat restoration. They offer a broad range of
services within this field, ranging from seed collection and plant propagation to construction of
restoration sites, and have extensive experience in maintaining and monitoring native plantings.
Having reviewed the bidder's qualifications, and the bid proposal, staff recommends awarding
the contract to Ecological Concerns, Inc., in an amount not to exceed $77,666.02.
FISCAL IMPACT
The FY2009-10 Budget includes $28,000 for contracted maintenance for the Skyline Ridge Tree
Farm Restoration Site. In FY 2010-11 and FY2011-12 expenditures at this same level are
anticipated for this key project.
i
PUBLIC NOTICE
Public notice has been provided as required by the Brown Act. No additional public notice is
required.
CEQA COMPLIANCE
A mitigated negative declaration for the Skyline Ridge Tree Farm Restoration Project, including
the work under this contract, was prepared by District staff and certified in September 2007
(State Clearinghouse Number 2007092093).
NEXT STEPS
If approved by the Board, the contractor will begin site maintenance in April, 2009, following
issuance of a Notice to Proceed. Quarterly monitoring reports will be submitted to District staff,
and an annual monitoring report will be submitted each February.
Prepared b :
p Y
Lisa Infante, Resource Specialist I
Contact person:
Lisa Infante, Resource Specialist I
' Midpeninsula Regional
i trio OpenSpace Ds Op
r i
R-09-51
Meeting 09-08
March 25, 2009
AGENDA ITEM 12
AGENDA ITEM
Consider Creation of a Facilities Improvement Ad Hoc Committee to Support the District's
Skyline Field Office Remodel Project and Appoint Board Members to the Committee
BOARD PRESIDENT'S RECOMMENDATION
Approve the creation of a compensable Facilities Improvement Ad Hoc Committee to review
and refine remodel options for the Skyline Field Office and develop design recommendations for
the full Board of Directors' review and approval, and appoint three Board members to the
Committee.
DISCUSSION
The Skyline Field Office Remodel is one of the Key Planning Projects included in the District's
FY2009-2010 Action Plan. The project intends to address infrastructure deficiencies,
accommodate future projected staff growth, improve staff work environment, and utilize
sustainable practices while incorporating cost effective strategies. Four design options have been
created to date. Board members have expressed interest in creating an Ad Hoc Committee to
review the design, cost, and policy implications of each remodel option before presenting
recommendations to the full Board of Directors.
Consent of the full Board is needed to create a Facilities Improvement Ad Hoc Committee. If
approved by the Board, the President would also like to appoint three Board members to the
Committee at tonight's meeting.
FISCAL IMPACT
The creation of a compensable Facilities Improvement Ad Hoc Committee may have a minor
impact to the FY2009-2010 operating budget depending on how many meetings are convened
and if the maximum daily ($100) and monthly ($500)compensation limits for all committee and
regular/special Board meetings are reached by committee members. Funding was not proposed
I
R-09-51 Page 2
in the FY2009-2010 budget for a new compensable Board committee, but it is possible the cost
may be absorbed by the $25,000 that has been budgeted for Board Director fees next fiscal year.
In addition, recommendations from the Ad Hoc Comm
ittee p
ittee for additional tasks to be completed
by the project architect Tanner Hecht may potentially require a contract amendment. The
FY2009-2010 project budget, which was presented to the Board of Directors earlier tonight for
final approval, includes $445,000 to complete the design, permitting, and bidding phase for the
Skyline Field Office Remodel.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act. No additional notice is required.
CEQA COMPLIANCE
Staff concludes that creation of an Ad Hoc Committee does not constitute a project under the
California Environmental Quality Act (CEQA). Therefore, the recommended action is exempt.
Future action taken by the Board to implement the Ad Hoc Committee's recommendations for
the Skyline Field Office Remodel will be subject to CEQA review at that time.
NEXT STEPS
If approved by the Board, staff will proceed with scheduling the first Facilities Improvement Ad
Hoc Committee meeting during the week of April 6, 2009 to begin project discussions.
Prepared by:
Ana Montano Ruiz, AICP, Interim Planning Manager
Gregory L. Sam, Administration/Human Resources Manager
Contact person:
Stephen E. Abbors, General Manager
Midpeninsula Regional
! ' Open Space District
� A
To: Board of Directors
I
From: Stephen E. Abbors, General Manager,,r
Date: March 20, 2009
Re: FYls
I
Mdpennsua egio
Oipen Sipacel DistRrictnal Memorand u m
r .
To: MROSID Board of Directors
From: Tina Hugg, Open Space Planner 11 -n4
Date: March 25, 2009
Re: HVAC ductwork repairs
Two leaks in the Administration Office ceiling were discovered over Presidents' Day
weekend (February 14-16, 2009) and were determined to originate from cracks in
the HVAC ductwork on the roof. Monster Mechanical, who performs regular
maintenance on the existing system, identified possible repair options and
associated costs.
Monster Mechanical observed that the HVAC ductwork on the roof has deteriorated
over time and cracks have appeared in the metal seams and joints. In addition,
ductwork panels that were once convex and shed water are now concave and allow
water to pool, leading to rust. It was also observed that the plenums, which enter
into the building, have settled over time causing the metal flashing to cave inwards
so that water collects around the ductwork. Previous leaks have been attributed to
water seeping through metal seams.
Monster Mechanical prepared a list of treatment options for staff to consider. Due
to the current budget climate and the uncertainties of long-term building occupancy,
staff has selected an economical solution, which would last about 5 to 7 years and
require periodic maintenance every 2 to 3 years. The work, which is underway,
includes scraping out areas of rust, re-sealing seams and cracks with tape, painting
over the applied tape, re-flashing the plenums to shed water, painting the ductwork
to protect it from poncling water, and installing cross supports to help pull up the
concave panels so that they once again shed water properly. The estimate for this
work is $7,500. Field staff will complete periodic re-painting of the ductwork every 2
to 3 years.
The long-term solution to the deteriorating ductwork is replacement, which Monster
Mechanical has estimated to cost between $50,000 and $60,000. In addition, the
HVAC unit is expected to reach the end of its useful life span in approximately 7
years. In June 2008, the estimate to replace the unit itself was $92,000. Budgeting
for replacement of the HVAC unit and ductwork would need to be considered in 3
or 4 years should the District decide to remain in the current Administrative Office
building for longer than 7 years.
Next Steps
Monster Mechanical will finish completing the selected repairs as described above.
` Midpeninsula Regional Memorandum
• " Open Space District
To: MROSD Board of Directors
From: Tina Hugg, Open Space Planner II
Date: March 25, 2009
Re: Update on the Administrative Office Remodel Project
This update is being provided to the Board regarding the current status of the
remodel project as of March 19, 2009.
• City of Los Altos comments regarding the permit drawing set have been
addressed and the revised set will be submitted for final approval.
• Staff and Tannerhecht have been preparing the Bid Package documents.
• Data loggers have been tracking ambient temperatures in a variety of
workplace areas that continue to have noticeable and problematic
fluctuations. The data loggers will continue to be used for the next few
weeks.
• The HVAC ductwork repairs are under way and nearing completion.
Issues with the ductwork system are addressed in a separate FYI.
• Meeting rooms in the remodeled north end of the building are complete
and fully outfitted with furniture, both donated and purchased.
Next Steps
Staff will continue to make progress on:
• Determining additional basic HVAC improvements for the entire AO
building
• Preparing the bid package for the kitchen remodel and IT server room
upgrade work
An update will be provided through an informational memorandum to the
Board at the next meeting.
Midpeninsula Regional Memorandum
• ' Open Space District
To: Stephen E. Abbors, General Manager
From: Meredith Manning, Open Space Planner II
Matt Baldzikowski, Resource Planner
Ana Ruiz, Planning Manager ZZ
Date: March 18, 2009
Re: Funding for USGS Stream Gage on San Gregorio Creek
Funding Request
Midpeninsula Regional Open Space
District (District)recently received a
request for funding from the United States
Geological Society (USGS)to maintain
the San Gregorio (SG) Creek stream gage
in operation through the end of this water
year, which ends September 30, 2009. The
Planning Department reviewed the request p( d
for a$13,800 contribution and has 1
concluded that the stream gage data
provides a direct public benefit to the
District by protecting fisheries habitat and
water resources on District lands. The
District owns and manages 34% of the SG �-
Creek watershed and holds water rights in USGS, Watermaster, and SGERC installing
the SG Creek basin. low-flow staff plate and turbidity meter.
The District has funds available to fund
this project through the end of the water
' year under a budget code specifically
designated for El Corte de Madera Creek
and SG Creek water quality and flow
monitoring. Staff recommends District
funding of the stream gage to maintain the
continuity of this important data set,
support anadromous fisheries management,
and protect watershed integrity and water
quality on the coastside.
High-flow staff plate and crest-stage
(bankfull) gage near top of stream bank.
San Gregorio Stream Gage Funding Request March 2009 Page 1 of 3
Open Space
D Regional Memorandum
• ' Open Space District
Stream Gage Funding Urgency
Without additional funding, the SG Creek stream gage will cease operation on April 1, 2009.
Funding this gage for the next six months is only a stopgap measure; the District and USGS have
solicited participation
from more than a dozen �¢� ' r
�..
agencies and ,rt ��� r Jlk
`� w�
organizations to
provide matching "r'+
funds, including the
National Oceanic
Atmospheric
Administration,
1. 1
California Department
of Fish and Game, San
Mateo County, and ~h ( " `--
Coastal Conservancy.
Due in part to the
current economic
climate and other
higher priority sites, all
declined; however, the
I
San Gregorio
Environmental
Resource Center
(www.sgerc.org) raised
funds through local
non-profit fundraising San Gregorio Creek in low flow conditions.
and is willing to cost-
share $3,300 towards
continued gage operation. These funds combined with District funds will enable continued
operation of the stream gage through the end of the current water year. Further dialogue with
resource agencies and local political representatives will be needed to secure funding for long-
term operation of this stream gage.
San Gregorio Stream Gage Funding Request March 2009 Page 2 of 3
f
Open Space
D Regional Memorandum
• • Open Space District
Usefulness of the Stream Gage Data
The stream gage provides valuable data for the District and its constituents as described below:
Protection of Water Q Y ualit and Aquatic Habitat
The 2003 Coastal Annexation Area Service Plan (Service Plan) assigns protection of watershed
integrity and water quality as one of the District's rim efforts in the Coastside region,
a
g Y q Y primary g
followed immediately by protecting sensitive resources such as special-status species habitats
(p. 10). Funding this stream gage supports both of these efforts since:
1. SG Creek is designated as critical habitat for federally threatened steelhead salmon and
federally endangered coho salmon;
2. The State Water Quality Control Board has listed SG Creek under Section 303(d)of the
Clean Water Act as impaired by sediment;
3. The SG Creek watershed is adjudicated under San Mateo County Superior Court(1993
Decree) and has been assigned a Watermaster. The 1993 Decree does not set minimum
flows nor mandates that users provide funds for a stream gage to manage flows; and
4. The CA Coastal Commission identifies SG Creek in the Top 10 of 100 Critical Coastal
Areas for preservation and restoration of natural resources due to the presence of protected
species, habitat restoration opportunities, large public ownership in the middle and upper
reaches (primarily District), and relatively small human population.
Protection of Domestic and Agricultural Water Supply
The Service Plan also sets Permanent Policy PA.2, which states that the District will work with
lessees of District land and owners of land in which the District has an agricultural easement
interest to provide technical assistance to secure water rights for the continuation or
establishment of viable agriculture consistent with the protection of sensitive habitats (p. 14).
Funding this stream gage will help secure and protect existing and future District water rights
both for domestic supply and agricultural/conservation grazing use necessary to support
District-managed leases within this watershed, including the Driscoll Ranch grazing lease and
numerous residential tenant leases.
Facilitation of Other Key District Goals and Functions
District water rights also facilitate fire protection and pond management by allowing legal
water diversions for onsite water storage. Also, water rights can facilitate specific recreational
uses and amenities that require water use, such as visitor centers or an environmental education
classroom/laboratory.
Protection of Public Financial Investment
San Gregorio Creek water rights are a property right purchased with taxpayer dollars.
Continued gage operation helps protect these public financial investments while supporting
biological resources and aquatic habitat.
Consistent with District Mission
Part of MROSD's mission is `to protect and restore the natural environment'; funding this
stream gage supports the mission because without a healthy lower watershed, the fisheries on
MROSD land in the upper reaches will be limited or non-existent.
San Gregorio Stream Gage Funding Request March 2009 Page 3 of 3
�v
San Gregorio Creek Watershed Boundary
MROSD Open Space Preserves
® Stream Gages _
Ownership Information
Total Preserve Acreage within Watershed 11,230 `¢ 4
Total Watershed Acreage 33,379
% of Watershed Owned by MROSD 34.0% /yam
h {^
0ad -
.r District - - -
Stream -
Pacific y
�j
Ocean
n
�` odrtrff.Cru�k -
CM VV
USGS
3, Stream Gage
.._.�.CL)
r� �' M �Russianii�dge OSP
Al
N a+�
a
0 1 2 4 e
San G regorio Creek Watershed Miles
' ' Produced by Midpeninsula Regional Open Space District, March 2009
Midpeninsula Regional
• ' Open Space District
r
To: Board of Directors
From: Stephen E. Abbors
Date: March 25,
Re: Late FYIs
•� Interoffice Memorandum
March 18, 2009
To: Stephen E. Abbors, General Manager
From: Gordon Baillie, Management Analyst—Operations
Subject: Monthly Field Activity Summary—February,2009
DISTRICT VIOLATIONS CITES TOTALS OTHER CRIMES CITES TOTALS
Bicycles Auto burglaries 0 0
Closed Area 0 6 False information 0 0
Speed 1 4 Resisting police officer 1 1
Helmet 0 2 Possess/Cultivation marijuana 0 0
Night Riding 0 0 ACCIDENTS/INCIDENTS
Dogs Bicycle accident 1
Prohibited area 5 13 Equestrian accident % 0
Off-leash 14 18 Hiking/Running accident 2
Vehicles prohibited 0 1 Other first aid 0
Closed area 0 7 Search & Rescue 1
After hours 3 5 Vehicle accident 0
Fishing 0 0 LZ air evacuation 0
Vandalism 0 2 Fire 0
Parking 12 13 ENFORCEMENT / 27
Parking after hours 15 15 "Subject" citations
Disabled parking 0 0 Parking citations 27
Dumping/Litter 0 1 Written warnings 37
Weapons Arrests 0
Actual contact 2 2 Police assistance ,,, 3
Evidence of 0 1 MUTUAL AID
Other: Accident
Smoking 1 2 Law Enforcement % 3
— —
Nuisance dog 1 1 Fire (Acres) 0
Other pet prohibited 0 1 Fire (Vehicle) 0
Illegal trail building 0 1 LZ's for offsite 0
Occurrences of Special Interest
Date:
5 While on foot patrol on the Dennis Martin Trail in Thornewood OSP, a ranger observed a
dog off-leash and in the water, and the owner smoking. Two other suspects were nearby.
Fill units were called because of the dog's aggressive behavior and the lack of
cooperation of the owner. The owner admitted he knew his dog was required to be on-
leash. Then the owner allowed the dog to lunge twice at the ranger, who pulled but did
not extend his baton. The owner reacted by threatening the ranger with physical violence
if he touched his dog. The dog owner was cited for"Interfering with a Peace Officer in
the Performance of their Duties", while the other two suspects received written warnings.
Proper notifications were made to the Operations Manager for the deployment of
defensive equipment by a District Ranger.
O:\Enforcement Activity Reports\2009 Monthly Summaries\February 2009-Monthly Enforcement Summary.doc
I
7 A vehicle was found parked off of Page Mill Road at Monte kilo OSP, between MB05
and MB04. Two subjects were contacted inside the preserve who told the ranger they
were just out hiking. Suspicious, the Ranger walked along the disc line and waited for
both subjects, who eventually walked out of the brush, each carrying a rifle. The Ranger
confiscated their rifles and a pocket knife. Both subjects were cited for firearms
prohibited. San Mateo and Santa Clara Sheriff Departments responded, determined the
guns had not been fired, and returned the guns to the subjects, upon releasing them.
18 A visitor to lower Purisima Creek OSP called the Skyline Field Office and reported
seeing a dead puppy in a box about '/2 mile up the Purisima Creek Road. Rangers met the
visitor and located a box with a dead cat at the location reported. Animal Control was
called and they took possession of both the box and the cat. A letter thanking the rangers
for their compassionate response has since been received and placed in their personnel
file.
19 The Los Gatos Police Department received a report that teenagers had been seen digging
holes on the Jones Trail at St. Joseph's Hill OSP. A responding District Ranger found
bicycle jumps had been constructed along the side of the trail. No suspects were located
and the jumps were removed.
24 District rangers were called to assist with capturing an Emu that had escaped from a
residence in the Portoia Heights Area, near Long Ridge OSP. The Emu was located and
captured in the preserve. The owner was issued a Written Warning for"other pets
prohibited."
26 District maintenance staff discovered vehicle tire tracks in the grassland at Bear Creek
Redwoods OSP. Ranger staff located the tracks and an open gate adjacent to Highway
17. The chain had been cut to allow entry.
26 Two construction workers heard a woman calling for help, down a drainage in Monte
Bello OSP. The woman had been outside in the rain since she got her vehicle stuck in the
mud two days earlier off of Monte Bello Road. She advised she had a dog that belonged
to a friend that was no longer with her. After Palo Alto Fire evaluated her, she and her
vehicle were taken to the dog owner's residence. She was arrested for grand theft of the
dog by Santa Clara Sheriffs Dept. The resident/owner of the dog was taken by rangers
to the trail, where the dog was safely located and returned.
28 Two adults and a juvenile were cited for entering the Almaden Air Force Station in Sierra
Azul OSP. Rangers discovered that the suspects had climbed to the top of the block
building (monolith). The suspects were cited for"Closed Area" violation, and
trespassing across a neighboring private property.
February Vandalism
4 Windy Hill OSP: Graffiti inside picnic area rest room
6 Russian Ridge OSP: Lewd graffiti inside rest room
10 Sierra Azul OSP: At SA03 the gate chain was cut, and the gate was open.
14 Purisima Creek OSP: Graffiti on sign board.
WEnforcement Activity 2eports\2009 Monthly Summaries\February 2009-Monthly Enforcement Summary.doc