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HomeMy Public PortalAbout82-111 (07-06-82)V Z RESOLUTION NO.: 82 -111 RESOLUTION OF, THE CITY COUNCIL OF THE CITY OF LYNWOOD AMENDING THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CITIZENIPARTICIPATION PLAN. WHEREAS, the City of Lynwood participates in the imple- mention of the Housing and Community Development Act of 1974, as amended; and WHEREAS, federal regulations published to implement the Act have been revised and require that a grantee meet certain citizen participation process standards; and WHEREAS, the City of Lynwood desires to meet the require- ments of these federal regulations. NOW, THEREFORE, the City Council of the City of Lynwood does hereby resolve as follows: SECTION 1 : That the amended Citizen Participation Plan attached and marked as Exhibit A is hereby approved and adopted. PASSED, APPROVED and July , 1982. ti 1 ATTEST: ADOPTED this fith day of i LOUIS A. THOMPSON,' dr City of Lynwood Andrea Hooper, City Clerk APPROV AS TO FP RM: I i DA -id GE en, City-Attorney APPROVED AS TO CONTENT: S ra M. ead, Community Development 6ir ctor i I STATE OF CALIFCRNIA ) ss. COUNTY OF LOS ANGELES ) i i I, the undersigned, City Clerk of the City of Lynwood, do hereby certify thatjthe foregoing resolution was passed and adopted by the City Council of the City of Lynwood at a regular meeting held on the 6th day of JULY 1982. I i AYES: Councilman Bvork, Greenl, Morris, Rowe, Thompson i NOES: .Tone ABSENT: None i i City Clerk, City of Lynwood GXnlU1C H Citizen Partic 0 I. Policy Statement. It is the policy of the City of Lynwood to provide for full involvement by the Community in the planning, development, implementation, monitoring and evaluation of programs funded under the Housing.ard Community Development Act of 1974. This Citizen Participation Plan sets forth the procedures and guidelines to be implemented by the City to provide for the continuing participation by the citizens of Lynwood. While the City desires and recognizes the need for citizen involvement, it is the City Council of the City of Lynwood which has final determination and responsibility for all aspects of the City's Housing and Community Development programs. This plan, once adopted, may be amended from time to time and shall remain in effect until superceded by a new plan or until the City no longer participateslin the Housing and Community Development Block Grant Program. II. Scope of Participation. A. Citizens Role. While this plan sets firth specific citizens organizations, i it is not intended to exclude any individual citizens input. All the citizens of Lynwood are encouraged to participate in the public meetings and and to contact the City's i Department of Housing and Community Development in regards to ' -1- I r any questions they may have concerning the process and programs - - - -:_ -- -_ ­under---the- :Housing and Comm unxt Developme.nt_.Bl.ock- .Grant Ptograin. -.,__ B. Written Proposals. The City encourages the Proposals by citizens regard 0 ssion of views and written the Community Development Plan. -The proposals may be.submitte to the Department of Community Development or at any meetinglof the Housing and Community Development Advisory Board mentioned in the plan, or public hearing being conducted by the City Council. All written proposals should be submitted no later than seven (7) days prior to the public hearing by the City on the final application to be submitted. The City, in writing, will.respond to all written proposals within 15 working days and state the reasons for the I action taken on the proposal. I C. City's Role. 1. Technical Assistance. i To help facilitate citizen input, the City will provide technical assistance, through its staff, to any communitywide and neighborhood associations and to groups of lower and moderate income residents of blighted neigh- borhoods who request such assistance. The City will make available Spanish speaking staff for all meetings and hearings relating to the Community Development program. 2. Public Information. In -order for citizens to become informed and involved in the program, the City will provide for full access to program information. The following information will be made available during the planning process of the program -2- development: amount or ,entitlement-.- b. types of activities that are eligible for funding and the activities previously funded. C. ineligible activities. d. schedule of hearing and process to be followed by the City approving the application. e. the Citizens Participation Plan. f. other requirements the City feels are required. In addition, documents relevant to the Community Development program are available to all citizens during normal working hours. Copies of the following materials are available for review at the Lynwood City Hall: a. mailings and promotional material. b. records of hearings and meetings. C. reports required by HUD. d. regulations and issuances governing all aspects of the program. D. Specific Areas.of Citizen Participation. _Citizen involvement will be sought in the development, implementation, monitoring and evaluation stages of the City's programs. Citizen involvement in program implementation shall be in the form of an advisory committee. Citizens will be given the opportunity to review and comment on all aspects of the Community Development program, including the opportunity to evaluate projects and activities. r -3- ' 1 t ULL CS . - The' City will = answer - -' writter. complaints. in' °a''timely and responsive nature- Those complaints dealing with the Community Development Program that require written responses, will receive the written response within 15 working days. _- III. Citizen Participation Organization. The City has established the Housing and Community Development Advisory Board. The composition, role and responsibility of the organization is discussed below. A. Housing and Community Development Advisory Board ( HCDAB). 1. HCDAB Size and Appointment The Citizens Advisory Committee shall have seven (7) members appointed by the City Council of the City of Lynwood. 2. Representation In making appointments to the HCDAB, the City Council shall insure reasonable representation of the community make -up, including age, sex, racial background, income levels and handicapped. 3. Terms of Office Members of the HCDAB shall serve a maximum two (2) year term. Terms will be staggered to provide overlap of approximately half the members. 4. Selection of Officers The - HCDAB shall have a Chairperson and Vice Chairperson. Both,shall be elected from -and by the members:of the= , HCDAB each year at the first meeting after the newly appointed members are -4- 5. lagancies: 7 7 Whenever.-vacanc-ids - Occur - -- h -h e C ty shall announce in normal publication used by the City that P ersons wishing'to serve on the HCDAB should indicate their interest to the Cit7 Council.'"'A Position will automatically be declared vacant if-an-HCDAB member misses I three (3) consecutive meetings. Appointments shall be made by the City Council. The HCDAB may waive declaring the Position vacant after a member m three consecutive meetings, if formally Petitioned by the member and upon a majority vote of the HCDAB. 6. Xe-e—tIncis The HCDAB shall meet as necessary to meet the role and responsibilities of the HCDAB on the first-Wednesday of each calendar quarter, at City Hall, 113 Sullis Road, Lynwood. All meetings are open to the public. Announcement of any changes in the regular meeting date shall be published in a newspaper of local circulation at least seven (7) days prior to the meeting. a -5- ROLE AND RESPONSIBILITIES 1. Advise Citv Council The HCDAB is an advisory committee to the City Council in matters relating to housing and community development. 2. Community Development Block Grant The HCDAB shall be involved in the development and /or the review of all elements pertaining to the planning and preparation of the annual Community Development Block Grant application. Based on that planning and preparation, the HCDAB will make specific funding and program recommendations on the grant to the City Council. 3. Program Design Insofar as possible, the HCDAB shall have involvement in the design of each community development program funded by the Community Development Block Grant. 4.. Review and Evaluation The HCDAB shall be involved in the design of the evaluation program and the review and evaluation of the programs carried out under the Community Development Block Grant. Any progress or evaluation reports concerning the grant shall be reviewed by the HCDAB and recommendation concerning the reports made to the City Council. S. Needs and Obiectives The HCDAB shall conduct community development needs assessments and review community development objectives as deemed necessary by the HCDAB or regulations. n M 6. Citizen Participation Plan -- - m -- — _ -__T -. e- .HGDABshall- recommend the Citlzen_:Particspaton Flan - adoption by' the - City Council and shall review the Plan annually and recommend such changes as deemed appropriate to the City Council. COMMUNICATIONS 1. Publishina the Citizen Participation Plan The HCDAB shall work with the City staff in the publishing and distribution within the community of the Citizen Participation Plan. 2. Informational Bulletins The HCDAB shall publish timely informational bulletins concerning their activity and the Community Development Program activity in the City. 3. Minutes City staff shall provide for the taking of Minutes at meetings of the HCDAB. The Minutes shall be provided to members of the HCDAB within a reasonable period of time and made available for public inspection. 4. Staff Communication When information is requested by the HCDAB-of the City staff, that information shall be provided to the HCDAB in written form with the Minutes, if timely in nature, or in the packet of information provided to the HCDAB prior to each HCDAB meeting. 5. Local Press The HCDAB will work with City staff to provide timely reports to the local press on community development activities. -7- 6. Community Groups =— __=:The- _HCDAB -shat -1 determine : - methcds -of rovid n - -- - —" -_- - P g = information - _ - -- - -_ to community groups which are active in community development activities or other activ -ities relating to citizen involvement, affirmative action, etc. 7. Public Hearings: Grant Application The HCDAB when requested, shall assist the City Council in the conducting of the public hearing on the grant application for funding under the Community Development Block Grant Program. IV. Public Hearings and Meetings. The City will conduct public hearings and public meetings on all phases of the Community Development Program process. All hearings and meetings are open to the public. A. City Council Public Hearings. 1. Application Measures. The City Council shall conduct at least one (1) public hearing prior to grant submittal. The hearing shall be held on the proposed application prior to filing of the application 2. Additional Hearings. The Council may hold additional hearings after application submittal as it determines appropriate, but shall hold at least one (1) hearing to review program progress and performance prior to the start of planning for the next program year. 3. Minutes of all hearings will be provided by the City. c B. Public Hearing Notices. -------- - - In- - order -to give °adequate not ;:ce of hearings_;.= fhe = City shall publish a legal notice and press release in a news- paper of general circulation.- Press - releases shall also be published in Spanish. All legal notices and news releases shall be published 10 days prior to the hearing and shall contain the following: a. date of hearing b. time of hearing C. place of hearing d. topics to be considered e. basic information about the program. C. HCDAB Public Meetings. 1. Public Meetings. All HCDAB meetings are open to the public. Its role and responsibilities are covered under Section III of this plan. Minutes or summaries of the meetings shall be pro- vided for by the City. 2. Public Meeting Notices. The notices for special public.meetings are the same as those required for a public hearing, with the exception that they be published at least 7 days prior to the meetings. MME