HomeMy Public PortalAbout82-111 (07-06-82)V
Z
RESOLUTION NO.: 82 -111
RESOLUTION OF, THE CITY COUNCIL OF THE CITY
OF LYNWOOD AMENDING THE COMMUNITY DEVELOPMENT
BLOCK GRANT PROGRAM CITIZENIPARTICIPATION PLAN.
WHEREAS, the City of Lynwood participates in the imple-
mention of the Housing and Community Development Act of 1974, as
amended; and
WHEREAS, federal regulations published to implement the
Act have been revised and require that a grantee meet certain citizen
participation process standards; and
WHEREAS, the City of Lynwood desires to meet the require-
ments of these federal regulations.
NOW, THEREFORE, the City Council of the City of Lynwood
does hereby resolve as follows:
SECTION 1 : That the amended Citizen Participation Plan
attached and marked as Exhibit A is hereby approved and adopted.
PASSED, APPROVED and
July , 1982.
ti
1
ATTEST:
ADOPTED this fith day of
i
LOUIS A. THOMPSON,' dr
City of Lynwood
Andrea Hooper, City Clerk
APPROV AS TO FP RM:
I
i
DA -id GE en, City-Attorney
APPROVED AS TO CONTENT:
S ra M. ead, Community Development
6ir ctor
i
I
STATE OF CALIFCRNIA )
ss.
COUNTY OF LOS ANGELES )
i
i
I, the undersigned, City Clerk of the City of
Lynwood, do hereby certify thatjthe foregoing resolution
was passed and adopted by the City Council of the City of
Lynwood at a regular meeting held on the
6th day of JULY 1982.
I
i
AYES: Councilman Bvork, Greenl, Morris, Rowe, Thompson
i
NOES: .Tone
ABSENT: None
i
i
City Clerk, City of Lynwood
GXnlU1C H
Citizen Partic
0
I. Policy Statement.
It is the policy of the City of Lynwood to provide for full
involvement by the Community in the planning, development,
implementation, monitoring and evaluation of programs funded under
the Housing.ard Community Development Act of 1974.
This Citizen Participation Plan sets forth the procedures
and guidelines to be implemented by the City to provide for the
continuing participation by the citizens of Lynwood.
While the City desires and recognizes the need for citizen
involvement, it is the City Council of the City of Lynwood which
has final determination and responsibility for all aspects of the
City's Housing and Community Development programs.
This plan, once adopted, may be amended from time to time
and shall remain in effect until superceded by a new plan or until
the City no longer participateslin the Housing and Community
Development Block Grant Program.
II. Scope of Participation.
A. Citizens Role.
While this plan sets firth specific citizens organizations,
i
it is not intended to exclude any individual citizens input.
All the citizens of Lynwood are encouraged to participate in
the public meetings and and to contact the City's
i
Department of Housing and Community Development in regards to
' -1-
I
r
any questions they may have concerning the process and programs
- - - -:_ -- -_ under---the- :Housing and Comm unxt Developme.nt_.Bl.ock- .Grant Ptograin. -.,__
B. Written Proposals.
The City encourages the
Proposals by citizens regard
0
ssion of views and written
the Community Development Plan.
-The proposals may be.submitte
to the Department of Community
Development or at any meetinglof the Housing and Community
Development Advisory Board mentioned in the plan, or public
hearing being conducted by the City Council.
All written proposals should be submitted no later than
seven (7) days prior to the public hearing by the City
on the final application to be submitted.
The City, in writing, will.respond to all written
proposals within 15 working days and state the reasons for the
I
action taken on the proposal.
I
C. City's Role.
1. Technical Assistance.
i
To help facilitate citizen input, the City will
provide technical assistance, through its staff, to any
communitywide and neighborhood associations and to groups
of lower and moderate income residents of blighted neigh-
borhoods who request such assistance. The City will make
available Spanish speaking staff for all meetings and
hearings relating to the Community Development program.
2. Public Information.
In -order for citizens to become informed and involved
in the program, the City will provide for full access to
program information. The following information will be
made available during the planning process of the program
-2-
development:
amount or ,entitlement-.-
b. types of activities that are eligible for funding
and the activities previously funded.
C. ineligible activities.
d. schedule of hearing and process to be followed by
the City approving the application.
e. the Citizens Participation Plan.
f. other requirements the City feels are required.
In addition, documents relevant to the Community
Development program are available to all citizens during
normal working hours. Copies of the following materials
are available for review at the Lynwood City Hall:
a. mailings and promotional material.
b. records of hearings and meetings.
C. reports required by HUD.
d. regulations and issuances governing all aspects
of the program.
D. Specific Areas.of Citizen Participation.
_Citizen involvement will be sought in the development,
implementation, monitoring and evaluation stages of the City's
programs. Citizen involvement in program implementation shall
be in the form of an advisory committee. Citizens will be
given the opportunity to review and comment on all aspects of
the Community Development program, including the opportunity
to evaluate projects and activities.
r
-3-
' 1
t
ULL CS .
- The' City will = answer - -' writter. complaints. in' °a''timely and
responsive nature- Those complaints dealing with the Community
Development Program that require written responses, will receive
the written response within 15 working days. _-
III. Citizen Participation Organization.
The City has established the Housing and Community Development
Advisory Board. The composition, role and responsibility of the
organization is discussed below.
A. Housing and Community Development Advisory Board ( HCDAB).
1. HCDAB Size and Appointment
The Citizens Advisory Committee shall have seven (7) members
appointed by the City Council of the City of Lynwood.
2. Representation
In making appointments to the HCDAB, the City Council shall
insure reasonable representation of the community make -up,
including age, sex, racial background, income levels and
handicapped.
3. Terms of Office
Members of the HCDAB shall serve a maximum two (2) year term.
Terms will be staggered to provide overlap of approximately
half the members.
4. Selection of Officers
The - HCDAB shall have a Chairperson and Vice Chairperson.
Both,shall be elected from -and by the members:of the= , HCDAB
each year at the first meeting after the newly appointed
members are
-4-
5. lagancies:
7 7
Whenever.-vacanc-ids - Occur - -- h
-h e C ty shall announce in normal
publication used by the City that P ersons wishing'to serve
on the HCDAB should indicate their interest to the Cit7
Council.'"'A Position will automatically be declared vacant
if-an-HCDAB member misses I three (3) consecutive meetings.
Appointments shall be made by the City Council. The HCDAB
may waive declaring the Position vacant after a member m
three consecutive meetings, if formally Petitioned by the
member and upon a majority vote of the HCDAB.
6. Xe-e—tIncis
The HCDAB shall meet as necessary to meet the role and
responsibilities of the HCDAB on the first-Wednesday of
each calendar quarter, at City Hall, 113 Sullis Road,
Lynwood. All meetings are open to the public. Announcement
of any changes in the regular meeting date shall be published
in a newspaper of local circulation at least seven (7) days
prior to the meeting.
a
-5-
ROLE AND RESPONSIBILITIES
1. Advise Citv Council
The HCDAB is an advisory committee to the City Council in
matters relating to housing and community development.
2. Community Development Block Grant
The HCDAB shall be involved in the development and /or the
review of all elements pertaining to the planning and
preparation of the annual Community Development Block Grant
application. Based on that planning and preparation, the
HCDAB will make specific funding and program recommendations
on the grant to the City Council.
3. Program Design
Insofar as possible, the HCDAB shall have involvement in the
design of each community development program funded by the
Community Development Block Grant.
4.. Review and Evaluation
The HCDAB shall be involved in the design of the evaluation
program and the review and evaluation of the programs carried
out under the Community Development Block Grant. Any progress
or evaluation reports concerning the grant shall be reviewed
by the HCDAB and recommendation concerning the reports made
to the City Council.
S. Needs and Obiectives
The HCDAB shall conduct community development needs assessments
and review community development objectives as deemed necessary
by the HCDAB or regulations.
n
M
6. Citizen Participation Plan
-- - m --
— _ -__T -. e- .HGDABshall- recommend the Citlzen_:Particspaton Flan
- adoption by' the - City Council and shall review the Plan
annually and recommend such changes as deemed appropriate to
the City Council.
COMMUNICATIONS
1. Publishina the Citizen Participation Plan
The HCDAB shall work with the City staff in the publishing
and distribution within the community of the Citizen
Participation Plan.
2. Informational Bulletins
The HCDAB shall publish timely informational bulletins
concerning their activity and the Community Development
Program activity in the City.
3. Minutes
City staff shall provide for the taking of Minutes at meetings
of the HCDAB. The Minutes shall be provided to members of the
HCDAB within a reasonable period of time and made available
for public inspection.
4. Staff Communication
When information is requested by the HCDAB-of the City staff,
that information shall be provided to the HCDAB in written
form with the Minutes, if timely in nature, or in the packet of
information provided to the HCDAB prior to each HCDAB meeting.
5. Local Press
The HCDAB will work with City staff to provide timely reports
to the local press on community development activities.
-7-
6. Community Groups
=— __=:The- _HCDAB -shat -1 determine : - methcds -of rovid n - -- - —"
-_- - P g = information - _ - -- - -_
to community groups which are active in community development
activities or other activ -ities relating to citizen involvement,
affirmative action, etc.
7. Public Hearings: Grant Application
The HCDAB when requested, shall assist the City Council in
the conducting of the public hearing on the grant application
for funding under the Community Development Block Grant Program.
IV. Public Hearings and Meetings.
The City will conduct public hearings and public meetings on
all phases of the Community Development Program process. All hearings
and meetings are open to the public.
A. City Council Public Hearings.
1. Application Measures.
The City Council shall conduct at least one (1) public
hearing prior to grant submittal. The hearing shall be held
on the proposed application prior to filing of the application
2. Additional Hearings.
The Council may hold additional hearings after
application submittal as it determines appropriate, but shall
hold at least one (1) hearing to review program progress and
performance prior to the start of planning for the next
program year.
3. Minutes of all hearings will be provided by the City.
c
B. Public Hearing Notices.
-------- - - In- - order -to give °adequate not ;:ce of hearings_;.= fhe =
City shall publish a legal notice and press release in a news-
paper of general circulation.- Press - releases shall also be
published in Spanish. All legal notices and news releases
shall be published 10 days prior to the hearing and shall
contain the following:
a. date of hearing
b. time of hearing
C. place of hearing
d. topics to be considered
e. basic information about the program.
C. HCDAB Public Meetings.
1. Public Meetings.
All HCDAB meetings are open to the public. Its role
and responsibilities are covered under Section III of this
plan. Minutes or summaries of the meetings shall be pro-
vided for by the City.
2. Public Meeting Notices.
The notices for special public.meetings are the same
as those required for a public hearing, with the exception
that they be published at least 7 days prior to the meetings.
MME