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HomeMy Public PortalAbout12- December 12, 2012 Meeting Minutes CITY OF OPA-LOCKA "The Great City" CLERK'S ACTION SUMMARY MINUTES REGULAR COMMISSION MEETING December 12,2012 7:00 P.M. Opa-locka Municipal Complex 780 Fisherman Street,2nd Floor Opa-locka, FL 33054 1. CALL TO ORDER: Mayor Myra L. Taylor called the meeting to order at 7:04 p.m. on Wednesday, December 12, 2012 on the 2nd Floor of the Opa-locka Municipal Complex, 780 Fisherman Street, Opa-locka, Florida. 2. ROLL CALL: The following members of the City Commission were present: Vice Mayor Joseph L. Kelley, Commissioner Dorothy Johnson, Commissioner Timothy Holmes, Commissioner Luis B. Santiago, and Mayor Myra L. Taylor. Also in attendance were: City Manager Kelvin L. Baker, Sr., City Attorney Joseph S. Geller, and City Clerk Joanna Flores. 3. INVOCATION: The Invocation was delivered by Mayor Myra L. Taylor. 4. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited in unison. 5. APPROVAL OF AGENDA: 6. APPROVAL OF CONSENT AGENDA AND PULL LIST (deferrals and deletions): The following items were pulled from the Consent Agenda to be discussed separately under Action Items: 19-3, 19-5, 19-6, 19-7, 19-8, 19-9, 19-11, 19-13, 19-14, 19-15, 19- 16, 19-17, 19-20 and 19-21 (Commissioner Johnson); 19-1, 19-2, and 19-10 (Commissioner Santiago) and 19-18 (Commissioner Holmes). Manager Baker deleted item 19-15. It was moved by Commissioner Johnson, seconded by Vice Mayor Kelley to approve the agenda, consent agenda and pull list. Regular Commission Meeting Minutes—12/12/2012 1 There being no discussion, the motion passed by a 5-0 vote. Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Mayor Taylor Yes Request to amend the agenda to include the following items: 16-1: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO LEASE/PURCHASE TEN (10) 2013 FORD FUSION POLICE VEHICLES FROM MAROONE FORD OF FORT LAUDERDALE AT A COST OF $4,380 PER MONTH, OVER A 48 MONTH PERIOD, AND INSTALLATION OF EQUIPMENT FOR THE VEHICLES AT A ONE-TIME COST OF $16,199.90, PAYABLE FROM ACCOUNT NUMBERS 36-521641 AND 36-521648, PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by T.H. It was moved by Commissioner Johnson, seconded by Commissioner Holmes to amend the agenda to include item 16-1. There being no discussion, the motion to amend the agenda passed by a 5-0 vote. Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Mayor Taylor Yes 16-2: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO LEASE/PURCHASE THREE (3) 2013 CHEVROLET TAHOES, AS POLICE VEHICLES FROM GARBER FLEET SALES AT A COST OF $1,740 PER MONTH, OVER A 48 MONTH PERIOD, AND A ONE TIME PURCHASE AND INSTALLATION OF EQUIPMENT AT A COST OF $5,100, FROM DANA SAFETY SUPPLY, PAYABLE FROM ACCOUNT NUMBERS 36-521641 AND 36-521648; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE Sponsored by T.H. It was moved by Commissioner Holmes, seconded by Commissioner Johnson to amend the agenda to include item 16-2. There being no discussion, the motion to amend the agenda passed by a 5-0 vote. Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Regular Commission Meeting Minutes—12/12/2012 2 Commissioner Johnson Yes Mayor Taylor Yes 7. AWARDS/PROCLAMATIONS/ACKNOWLEDGEMENTS: 8. APPROVAL OF MINUTES: Regular Commission Meeting— 11/14/2012 It was moved by Commissioner Johnson, seconded by Vice Mayor Kelley to approve the minutes of the Regular Commission Meeting of November 14, 2012. There being no discussion, the motion passed by a 5-0 vote. Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago Yes Mayor Taylor Yes Special Commission Meeting— 11/20/2012 It was moved by Commissioner Johnson, seconded by Commissioner Holmes to approve the minutes of the Special Commission Meeting of November 20, 2012. There being no discussion, the motion passed by a 5-0 vote. Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Mayor Taylor Yes 9. 17th CONGRESSIONAL DISTRICT OF FLORIDA REPORT: 10. STATE SENATORS REPORT: 11. STATE REPRESENTATIVES REPORT: 12. DISTRICT ONE - COUNTY COMMISSIONER REPORT: Larry Gardner, of Miami-Dade County Commissioner Jordan's Office (District 1) came forward and stated that the Florida Department of Transportation and CSX will be working on the railroad tracks on NW 22nd Avenue in January/February 2013. They will need assistance from the city's Police Department for traffic control. Commissioner Johnson asked, will the Police Department be compensated for their time? She said the land owned by CSX along the tracks does not suffice for the city's image. Regular Commission Meeting Minutes—12/12/2012 3 Commissioner Holmes thanked Commissioner Jordan for her participation in the Stop The Violence Walk. Vice Mayor Kelley thanked Commissioner Jordan for her assistance in speeding up the process for the signage on Opa-locka Boulevard and 30th Avenue. Commissioner Santiago thanked Commissioner Jordan for all she does for Miami-Dade County and the City of Opa-locka. 13. MIAMI-DADE COUNTY FIRE RESCUE DEPARTMENT REPORT: 14. PUBLIC PRESENTATION: 1. Karel Guerra re: Permits Karel Guerra, 2351 Ali-Baba Avenue, Opa-locka, FL came forward and informed the City Commission that he have been having problems with his permits. He was told that the city have been changing their permit code. The city has not enforced its code in years, and his problem is he was never informed. 2. The Orange Network Corporation re: The Orange Network Corporation, 1001 Jann Avenue, Opa-locka, FL came forward and informed the City Commission that he is working to make the city an Entrepreneur Development Program to work with the Chamber of Commerce to help the residents and commercial buildings save energy. 14a. CITIZENS' FORUM: 1. Eldred Redmon of 2766 NW 131St Street, Opa-locka, Florida, appeared before the City Commission and requested that the City Clerk post the contact information for the United States Senators and Congress Officials on Channel 77? He further said the Christmas Tree at Historic City Hall is beautiful and the other Christmas Trees located in various locations of the city needs to resemble it. 2. Jannie Russell of 1210 Peri Street, Opa-locka, Florida, appeared before the City Commission and congratulated the newly elected officials on their appointment. She further said the city has cars that were driven by the previous commission and there is an item on the agenda to give those vehicles to the police department. The city needs to start spending smart to benefit the citizens. Mrs. Russell continued by saying the citizens would like to voice their concerns as it relates to the city's charter, they would like to be included in the plan of moving forth with the charter to make it beneficial to the citizens. Regular Commission Meeting Minutes—12/12/2012 4 Commissioner Johnson said as it relates to the Community Relations, Activities Advisory Board, the City Commission agreed to make sure the board's pending projects were continued. 3. Albert Jones of 1200 Oriental Boulevard, Opa-locka, Florida, appeared before the City Commission to voice his concerns as it relates to the speeding on NW 151st Street. 15. ACTION ITEMS (items from consent agenda pull list): (19-1) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, APPOINTING INTERIM MEMBERS TO THE PLANNING COUNCIL; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by J.K. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Santiago, seconded by Vice Mayor Kelley to pass the resolution. Vice Mayor Kelley said since this is an emergency item, he would like to keep the same members that's currently serving on that board. The Commission has the opportunity to fill the one vacant position if that is the pleasure of the Commission. Commissioner Johnson said after reviewing previous Planning Council minutes she noticed certain members missed several consecutive meetings and she have concerns regarding attendance. Vice Mayor Kelley said he appreciates the concerns, however he would like the board to be re-activated and the concerns regarding attendance can be addressed in the long term process. Commissioner Holmes said he does not agree with naming the existing members, he would like to allow new people the opportunity to apply. Vice Mayor Kelley said as it stands now, there are no boards. The emergency ordinance is designed to re-activate the board on a temporary basis until the City Commission passes a permanent ordinance at a later date. Commissioner Johnson said she shared the same concerns as both of her colleagues, however, she would like to move forward with the process then bring the resolution back to allow everyone an opportunity to apply. Vice Mayor Kelley said he would like to have a Town Hall Meeting to get input from the citizens prior to permanently establishing the boards. Commissioner Johnson said she would like to include a ninety days suspension date in the resolution. Regular Commission Meeting Minutes—12/12/2012 5 It was moved by Vice Mayor Kelley, seconded by Commissioner Johnson to amend the resolution to appoint interim members to the Planning Council who are the former members which are Calvin Russell, Elio Guerrero, Steven Barrett, Lillie Odom, and add Alvin Burke to serve until the first Commission Meeting in April 2013. There being no further discussion, the motion on the amendment passed by a 5-0 vote. Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Mayor Taylor Yes There being no discussion, the motion passed by a 5-0 vote. Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago Yes Mayor Taylor Yes (19-2) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, APPOINTING INTERIM MEMBERS TO THE COMMUNITY RELATIONS, RECREATION AND ACTIVITIES ADVISORY BOARD; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by J.K. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Santiago, seconded by Vice Mayor Kelley to pass the resolution. Commissioner Johnson said two members terms have expired; the old charter would mean their term expired on November 5. It was moved by Vice Mayor Kelley, seconded by Commissioner Johnson to amend the resolution to appoint interim members to the Community Relations, Recreation and Activities Advisory Board who are the former members to serve until the first Commission Meeting in April 2013. There being no further discussion, the motion on the amendment passed by a 4-1 vote. Commissioner Santiago No Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Johnson Yes Mayor Taylor Yes There being no discussion, the motion passed by a 5-0 vote. Regular Commission Meeting Minutes—12/12/2012 6 Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Mayor Taylor Yes (19-3) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, TO DIRECT THE CITY MANAGER TO IMPLEMENT A SIDEWALK INSTALLATION AND REPAIR PROGRAM, WHICH WOULD INCLUDE HIRING RESIDENTS OF THE CITY OF OPA-LOCKA; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by J.K. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Johnson, seconded by Vice Mayor Kelley to pass the resolution. Commissioner Santiago said he likes the idea, however he would like the sponsor to bring the resolution back before it goes out to include the amount of money that will be spent along with the process. Commissioner Johnson asked, is it her understanding that the resolution is for the City Manager to come up with a program to inform the City Commission of the cost? Vice Mayor Kelley said the resolution is to direct the City Manager to implement a program and part of the implementation would be to hire City of Opa-locka residents. The city has funds for sidewalk repair, so it is not an open ended cost. The city should have a sidewalk master plan that has to be implemented. Mayor Taylor said the resolution reads to hire qualified residents, if they are qualified then they may already be in business. Commissioner Holmes said a person may be qualified, but may not be able to get a job. He further said he would like to see the sidewalks, roads, and drainage repaired. Attorney Geller said the resolution is not to hire businesses located in the city, it is to hire residents. Commissioner Holmes asked, is there money for this project? Manager Baker replied, yes. There are funds available to get the program started. There being no further discussion, the motion passed by a 5-0 vote. Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Johnson Yes Regular Commission Meeting Minutes—12/12/2012 7 Commissioner Santiago Yes Mayor Taylor Yes (19-5) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, DIRECTING THE CITY MANAGER, WITH ADVICE FROM THE CITY ATTORNEY, TO IMPLEMENT A CITY JOBS HIRING PROGRAM; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by J.K. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Johnson, seconded by Vice Mayor Kelley to pass the resolution. Commissioner Johnson said she has some concerns with this legislation, because the city had a similar program and a lot of the citizens were not compensated. The city is not in a position of hiring and monitoring the hiring process. Vice Mayor Kelley deferred item 19-5. (19-6) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, TO DIRECT THE CITY MANAGER TO INVESTIGATE THE FEASIBILITY OF THE CITY OF OPA-LOCKA ISSUING A BOND IN THE AMOUNT UP TO 48 MILLION FOR ROAD AND INFRASTRUCTURE IMPROVEMENTS AND CONSTRUCTION OF A NEW CITY HALL AND POLICE STATION; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by T.H. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Johnson, seconded by Commissioner Holmes to pass the resolution. Commissioner Johnson asked, what kind of financial situation this would have on the city? Manager Baker said once the study is done they will analyze the risks, advantages, and disadvantages. Commissioner Johnson asked, is this legislation only for a feasibility study? Commissioner Holmes replied, yes. Vice Mayor Kelley asked the sponsor if he spoke to the City Manager with regards to an end time frame because once the feasibility study is done and it comes back promising it can have an impact on the future budget. Regular Commission Meeting Minutes—12/12/2012 8 Commissioner Johnson said it has been stated numerous times that the City Manager does not have to do anything unless it's documented, she would feel comfortable if the resolution included a four month end date. Mayor Taylor asked, what will happen if the City Manager can not provide something to the City Commission within the four month period? Commissioner Johnson said if the City Manager is not able to provide something to the City Commission within four months he needs to come back to the Commission. It was moved by Vice Mayor Kelley, seconded by Commissioner Johnson to amend the resolution to include a four month end date for the City Manager to report back to the City Commission. There being no further discussion, the motion on the amendment passed by a 5-0 vote. Commissioner Johnson Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Santiago Yes Mayor Taylor Yes There being no discussion, the motion passed by a 5-0 vote. Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Mayor Taylor Yes (19-7) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING AND DIRECTING THAT THE CITY VEHICLES PREVIOUSLY USED BY FORMER CITY COMMISSIONERS BE UTILIZED BY OPA-LOCKA POLICE DEPARTMENT; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by T.H. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Johnson, seconded by Commissioner Holmes to pass the resolution. Commissioner Johnson asked, why the newly elected officials are not using the vehicles previously used by the former commissioners? Commissioner Holmes said the vehicles previously used by the former Commissioners are not suitable for the newly elected officials. The vehicles are sitting at Public Works when they can be utilized by the Police Department to cut the cost of renting vehicles. Regular Commission Meeting Minutes—12/12/2012 9 Commissioner Johnson said she is not in favor of giving the two vehicles previously used by the former Commissioners to the Police Department, they should be given to Public Works. The city's electrician is driving a vehicle that is unacceptable. The supervisors that are driving trucks can give them to the staff that's out in the field. Commissioner Santiago shared the same concerns as Commissioner Johnson. He is not in support of giving the cars to the Police Department. Commissioner Holmes said he does not have a problem with Public Works getting new vehicles, but they can not go down the bad roads in the new cars. He is in favor of giving the cars to the Police Department or let the administrators utilize the vehicles. Vice Mayor Kelley stated, the cars should be used as the city's pool vehicles. Public Works Supervisors with trucks should give them to field employees and they can utilize the pool vehicles. Commissioner Johnson said the Police Department has to travel down the same roads as Public Works and they are in need of those two vehicles. Mayor Taylor said if the cars are given to the Police Department, they will have to be equipped which is a cost. It was moved by Commissioner Johnson, seconded by Commissioner Holmes to amend the resolution to strike "Opa-locka Police Department" and replace it with "Opa-locka Public Works Department". There being no further discussion, the motion on the amendment passed by a 5-0 vote. Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Mayor Taylor Yes There being no discussion, the motion passed by a 5-0 vote. Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Santiago Yes Commissioner Johnson Yes Mayor Taylor Yes (19-8) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, DESIGNATING VICE MAYOR KELLEY AS CHAIR AND COMMISSIONER SANTIAGO AS VICE CHAIR TO PRESIDE OVER THE OPA- LOCKA COMMUNITY REDEVELOPMENT AGENCY (CRA); PROVIDING FOR Regular Commission Meeting Minutes—12/12/2012 10 INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by T.H. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Johnson, seconded by Commissioner Holmes to pass the resolution. Commissioner Holmes deferred item 19-8. (19-9) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, TO AUTHORIZE A HOLIDAY BONUS OF $500 FOR ALL CITY EMPLOYEES; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by T.H. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Johnson, seconded by Commissioner Holmes to pass the resolution. Commissioner Johnson said all the employees would appreciate receiving Five Hundred Dollars, but will the budget allow that amount? She can support giving the employees $250; however she would like to exclude the employees making six figures. Commissioner Santiago shared some of the same concerns as Commissioner Johnson; he would like the civil service employees to receive a Christmas Bonus. Employees' making less than $45,000 deserves to get a$500 Christmas Bonus. Commissioner Holmes told his colleagues to keep in mind that the city did not give the employees a raise in the budget that is why he is in favor off giving all employees a $500 Christmas Bonus. Vice Mayor Kelley said being a former employee, he would like the employees to get $500 as a Christmas Bonus; however his concerns are that the city's budget is not balanced and he supports giving the employees $250. Whatever amount the commission decides on, it should be giving to everyone. If you want professionals, then they need to be compensated. People making six figures have families as well, if they are not deserving of making their salary, then that should be addressed in another setting. He further said from an economic stand point he would be comfortable giving all the employees $250, and then moving forward he would like to do something that would help employees which gives them some merit opportunities. There being no further discussion, the motion passed by a 5-0 vote. Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Johnson Yes Regular Commission Meeting Minutes—12/12/2012 11 Mayor Taylor Yes Vice Mayor Kelley deleted item 19-10. Commissioner Johnson said item 19-9 passed, however an account number was not listed. Mayor Taylor said item 19-11 is to authorize the City Manager to pay all City Employees a Holiday Bonus of$250, not to exceed $50,000 and a line item was provided, does item 19-11 take on item 19-9? Attorney Geller replied, no. Manager Baker deleted item 19-11. Vice Mayor Kelley said item 19-9 passed, so he would like to direct the City Manager to provide the City Commission with a memorandum as to what line item will be used. He further said for the record he will be donating his $500 Bonus to the Annual Toy Giveaway. (19-13) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, TO AUTHORIZE THE CITY MANAGER TO ACCEPT THE MIAMI-DADE COUNTY HOUSING AND COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG AWARD), IN THE AMOUNT OF ONE HUNDRED THOUSAND DOLLARS ($100,000.00) FOR THE REHABILITATION PROJECT OF LIFT STATION 11B, FOR THE CONTRACT PERIOD BEGINNING MAY 1, 2012 THROUGH DECEMBER 31, 2013, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Johnson, seconded by Commissioner Holmes to pass the resolution. Commissioner Johnson asked, are these additional funds and will this be a complete repair of the Pump Station? Manager Baker replied, yes. It will be a new Lift Station. Vice Mayor Kelley asked, I'm Ito understand this is for rehab of List Station 11B? Manager Baker said this is not the total amount; it is supplemental funding from Miami- Dade County. Commissioner Holmes asked for the location of Lift Station 11B. Regular Commission Meeting Minutes—12/12/2012 12 Nasir Muhammad appeared before the City Commission and stated that Lift Station 11B is located on Opa-locka Boulevard and West Drive SE Intersection. He asked, when was the last time repairs were made on List Station 11B? Mr. Muhammad said this Pump Station has one pump that is obsolete and it's never been repaired. According to Miami-Dade County rules the Pump Station must have two pumps. There being no further discussion, the motion passed by a 4-0 vote. Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago Out of Room Commissioner Holmes Yes Mayor Taylor Yes (19-14) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, TO AUTHORIZE THE CITY MANAGER TO ACCEPT THE MIAMI-DADE COUNTY HOUSING AND DEVELOPMENT BLOCK GRANT (CDBG) AWARD, IN THE AMOUNT OF THREE HUNDRED THOUSAND DOLLARS ($300,000.00) FOR THE REHABILITATION PROJECT OF LIFT STATION 11C, FOR THE CONTRACT PERIOD BEGINNING MAY 1, 2012 THROUGH DECEMBER 31, 2013; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Johnson, seconded by Commissioner Holmes to pass the resolution. Commissioner Johnson said it was stated by staff that Lift Station 11B, 11C, and 11 A were not repaired, she requested a written report to that affect. She further said Pump Station 5 was damaged on July 9, 2011, has it been repaired? Mr. Muhammad replied, no. Commissioner Johnson said going back to previous records the city pay $5,000 per month for that temporary pump and it has been over a year. She asked, what is the location of Pump Station 11C? Mr. Muhammad said that Pump Station is located at the intersection of 32"d Avenue and 135th Street. He further said the funds are coming from grants, now they are asking for approval from the City Commission for acceptance. Regular Commission Meeting Minutes—12/12/2012 13 Commissioner Johnson said it is her understanding that the city will not be spending any money; they are accepting $300,000 from Miami-Dade County and applying for a $900,000 grant from EPA. Mr. Muhammad said that is correct. Commissioner Johnson asked, what will happen if the city is not approved by EPA for the $900,000 grant? Manager Baker said he has been in contact with EPA and it is looking favorable on the city's behalf; they are expecting to receive an award letter at any time. Commissioner Holmes said legislation was passed in the past for over$1 Million Dollars, he was told at that time the city had money in the bank to repair Pump Station 11C once Sherbondy Park was complete. He asked, did the city have the funds at that time? Manager Baker said he can not comment on what happened, because he was not here, however he was told that the hope was that the grant dollars would have materialized by now. Commissioner Holmes said if the city does not have the money in the budget, staff should not bring legislation before the City Commission, because that is very misleading. Vice Mayor Kelley said according the analysis presented by the City Manager, is the funding suppose to relieve the gap? Mr. Muhammad replied, yes. Vice Mayor Kelley said in his opinion relieving the gap is to fill in the blank to do the project and what he is hearing now from staff is that the city is expecting a grant to do the project. He is disturb because the analysis also reads "will allow the city to award the construction contract to the approved contractor", which means if the legislation is passed to accept $300,000 you have to go out to a contractor to begin the work. Mr. Muhammad said before the project starts, the city has to get clearance from EPA before a notice to proceed is issued to the contractor. Vice Mayor Kelley said he has some concerns, because staff and management are not on the same page. What was mentioned by staff is the opposite of management analysis. The City Commission can not make decisions when they are getting conflicting information. Mr. Muhammad said they have to get a notice to precede clearance from Miami-Dade County and EPA. The analysis before the City Commission is from Miami-Dade County. Vice Mayor Kelley said, are you saying what is mentioned in the analysis does not allow the contractor to proceed to do the job? Regular Commission Meeting Minutes—12/12/2012 14 Mr. Muhammad replied, no. Vice Mayor Kelley said he will support the item because he does not like to refuse CDBG dollars, however he has some concerns with what's being said by management and staff It was moved by Commissioner Johnson, seconded by Commissioner Holmes to amend the resolution at the end of section 2 to read "Notice to Precede shall not be issued without Commission approval". There being no further discussion, the motion on the amendment passed by a 5-0 vote. Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Johnson Yes Mayor Taylor Yes There being no discussion, the motion passed by a 5-0 vote. Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Mayor Taylor Yes (19-16) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, TO AUTHORIZE THE CITY MANAGER TO NEGOTIATE WITH CORRADINO GROUP, INC., FOR PROFESSIONAL PLANNING SERVICES; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Johnson, seconded by Commissioner Santiago to pass the resolution. Commissioner Johnson said if the city has a planner, why was there a need to hire a company to do something the planner could have done? Manager Baker said this was a grant to provide administrative services for the challenge grant which the city is a recipient of In the challenge grant there are numerous of studies and various types of plans and ideas. The concept is to have that person assist in administering the program. Commissioner Johnson asked, is the city a recipient of the challenge grant? Manager Baker replied, yes. Regular Commission Meeting Minutes—12/12/2012 15 Commissioner Johnson asked, what is the amount of the award? Howard Brown said the grant was approximately $624,000. Commissioner Johnson asked, can the city's staff provide the administrative services? Mr. Brown said the city is getting grant funds to hire a hire a Planning firm, it is a HUD requirement. Commissioner Holmes said he does not want any disrespect to the staff by hiring someone else to do their job. Commissioner Johnson asked, is it specified in the challenge grant that the city has to hire a Professional Planner? Manager Baker said that is his understanding. Mr. Brown said the money is reimbursable to the city. Commissioner Johnson requested that all money received be documented. Attorney Geller said an account number is listed in the last Whereas of the resolution. He further said after the contract is agreed upon and goes back to the City Commission for approval it will require a further resolution which would state the account number in the title and body. Commissioner Johnson said under financial impact in the booklet provided to the Commission, the account number is 37-515531. Attorney Geller said an account number was not included in the title of the resolution before the Commission because an amount is not being awarded at this time. Vice Mayor Kelley said he will support the item, however he noticed in the evaluation the city's planner was not part of that process. Commissioner Santiago asked, are the people involved in the evaluation process city employees? Manager Baker said yes, everyone who was involved in the evaluation has knowledge of planning or engineering. Commissioner Santiago asked who is E. Waters? Manager Baker said he is a part time employee. Commissioner Santiago asked, is Mr. Waters a full time employee for another company? Manager Baker said not to his knowledge. Regular Commission Meeting Minutes—12/12/2012 16 Commissioner Santiago expressed his concerns as to the City Manager's Staff accepting RFP documents. Manager Baker said Faye Douglas accepted the proposals and she oversee the Procurement operations. Commissioner Santiago asked, is she allowed to sign documents in the absence of the City Manager? Manager Baker replied, yes. He further said he does not have a problem with suggestions from the Commission, however he does not have a problem with the current process. There being no further discussion, the motion failed by a 3-2 vote. Commissioner Holmes Yes Vice Mayor Kelley No Commissioner Johnson No Commissioner Santiago No Mayor Taylor Yes (19-17) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, TO AUTHORIZE THE CITY MANAGER TO RENEW THE ANNUAL AGREEMENT WITH THE FLORIDA DEPARTMENT OF CORRECTIONS FOR INMATE WORK SQUAD(S), IN AN AMOUNT NOT TO EXCEED FIFTY EIGHT THOUSAND FOUR DOLLARS ($58,004.00), PAYABLE FROM ACCOUNT NUMBER 41-541340, FOR A ONE (1) YEAR PERIOD, COMMENCING DECEMBER 15, 2012, AND ENDING DECEMBER 14, 2013, WITH THE OPTION TO RENEW FOR ONE ADDITIONAL ONE YEAR PERIOD; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE.. Sponsored by C.M. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Johnson, seconded by Commissioner Santiago to pass the resolution. Commissioner Johnson said she is not in support of the option to renew for one additional one year period; it needs to come back to the Commission for consideration and approval. When this item came before the Commission in November there was a lengthy discussion, however nothing has been changed. Manager Baker said he met with the Florida Department of Corrections and went over the contract. The issue regarding the use of city funds to provide lunch to the workers was eliminated. After meeting with FDOT he was informed that their contract is fixed, they informed him that they have a waiting list of other municipalities waiting to implement the program. Regular Commission Meeting Minutes—12/12/2012 17 Commissioner Johnson said page 3 reads "the department should provide food and drinks for the inmates lunch", however the city have been paying. Mayor Taylor said she has concerns when the city has to pay for repair & maintenance and their using the city's equipment; state personal assessment, training for criminal justice standard, uniform purchase &maintenance when they wear a uniform. Manager Baker said their explanation to him was that the uniform maintenance is for the full time supervisor. Vice Mayor Kelley said most of the cost is tied to the supervisor that's why it is incumbent upon the Commission when the legislation passes to direct the City Manager to look into training someone or replace the supervisor. In other cities the guard is out of the vehicle and is engaged with the crew, while in our city our staff is supervising while the guard sits in the vehicle. Commissioner Johnson said based on the services they are providing, she would prefer hiring citizens to do the job. Commissioner Santiago said after traveling the city, he doesn't see the work squad working. He would like to see them work five days a week, six hours a day. Mr. Muhammad said they work five days a week, four hours a day. Vice Mayor Kelley said, with the amount of money the city pay for the work squad, will that be enough to hiring someone to do the work. Manager Baker said no, it would not be the same level of service. Vice Mayor Kelley said he would be more amenable to keep the work squad for another year with the idea of looking into hire our own staff to do the same work. It was moved by Commissioner Johnson, seconded by Vice Mayor Kelley to amend the resolution at the end of section 2 to read "With the understanding that the City Shall not pay any cost for inmate food and drinks as per paragraph 2B 1 g of the contract and with the additional understanding that the services to be provided by the work squad are five days a week, four hours per day. There being no further discussion, the motion on the amendment passed by a 5-0 vote. Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Mayor Taylor Yes There being no discussion, the motion passed by a 5-0 vote. Regular Commission Meeting Minutes—12/12/2012 18 Commissioner Santiago Yes Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Holmes Yes Mayor Taylor Yes (19-18) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, TO AUTHORIZE THE CITY MANAGER TO CLOSE OUT AND FINALIZE THE JOHNSON CONTROL WATER METER PROJECT, AT A COST NOT TO EXCEED $440,500; PAYABLE FROM ACCOUNT NUMBER 63-533630; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Johnson, seconded by Commissioner Holmes to pass the resolution. Commissioner Holmes said he have concerns with closing the project when there are a lot of water meters not working properly. Commissioner Santiago said he shared some of the same concerns as Commissioner Holmes as it relates to the water meters not working properly. Mayor Taylor asked, what will happen after the close out is done? Manager Baker said he his proposing to resurrect the project to get the meters working properly in an effort to reduce the complaints. He further said the fee will cover several components. A temporary crew has to be hired to install the new meters along with a testing crew to assure the meters are reading accurately. Commissioner Holmes said he is not in favor of paying this substantial amount of money based on promises; he would like the money to be put aside in a bank account until the meters repaired properly. Manager Baker said they will be purchasing One Thousand meters in addition to replacing the bad meters. Commissioner Santiago asked, will this alleviate the high water bills. Manager Baker said if the meters are not reading accurately, they will be replaced with new meters to try and resolve the issues. Vice Mayor Kelley said he will support the resolution, however during the hiring process, he would like Opa-locka residents to be considered. Commissioner Holmes asked how much money has been paid to Johnson Controls? Regular Commission Meeting Minutes—12/12/2012 19 Faye Douglas informed the City Commission that the city have paid Johnson Controls approximately$3.2 Million. Commissioner Johnson directed the City Manager to provide the City Commission with a bi-monthly report on the project until it is complete. There being no further discussion, the motion passed by a 5-0 vote. Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Johnson Yes Mayor Taylor Yes Commissioner Johnson said item 19-17 had an option to renew the agreement for an additional year and the City Commission agreed that the City Manager needs to look at other options. Attorney Geller said the item needs to be reconsidered. It was moved by Commissioner Johnson, seconded by Vice Mayor Kelley to reconsider item 19-17. There being no discussion, the motion passed by a 5-0 vote. Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Mayor Taylor Yes It was moved by Commissioner Johnson, seconded by Vice Mayor Kelley to further amend item 19-17. Strike the language regarding option to renew for one additional one year period. There being no further discussion, the motion on the amendment passed by a 5-0 vote. Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Mayor Taylor Yes There being no discussion, the motion passed by a 5-0 vote. Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Regular Commission Meeting Minutes—12/12/2012 20 Commissioner Johnson Yes Mayor Taylor Yes (19-20) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, TO AUTHORIZE THE CITY MANAGER TO PREPARE AND ISSUE A REQUEST FOR PROPOSALS (RFP) FOR THE DESIGN BUILD SERVICES FOR SHERBONDY VILLAGE PARKING; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Johnson, seconded by Commissioner Holmes to pass the resolution. Commissioner Holmes said parking can be east of Perviz Avenue and south of Sherbondy Park and after speaking to the Parks & Recreation Director he was told that space will allow parking for at least 75 vehicles and there's still space for the baseball and football field. Charles Brown informed the City Commission that after doing a survey of converting the basketball court into parking, they were able to accommodate parking for at least 36 vehicles. Commissioner Johnson shared the same concerns as Commissioner Holmes, she too would like to see the work done in-house versus sending it out for a RFP. Manager Baker deferred item 19-20. (19-21) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, TO AUTHORIZE THE CITY MANAGER TO PAY AN ADDITIONAL $4,105.00 TO COFFEY BURLINGTON, FOR SERVICES RENDERED IN CONNECTION WITH AN INVESTIGATION PERTAINING TO ALLEGED MISCONDUCT BY AN EMPLOYEE; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Johnson, seconded by Commissioner Holmes to pass the resolution. Commissioner Johnson asked, did staff know the cost for services? Manager Baker replied, no. He said he had an idea what the scope of services were going to be, but he wasn't certain how far it would go. Commissioner Johnson asked, why the City Attorney could not perform the services? Regular Commission Meeting Minutes—12/12/2012 21 Attorney Geller said after consulting with members of the Commission due to the nature of the allegations it was determined that it should be done by someone outside the city. Commissioner Johnson told the City Attorney in the future when consulting with the City Commission speak to the entire Commission,because no one consulted with her. There being no discussion, the motion passed by a 3-1 vote. Commissioner Santiago No Commissioner Holmes Yes Commissioner Johnson Out of Room Vice Mayor Kelley Yes Mayor Taylor Yes 16. NEW ITEMS: (16-1) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO LEASE/PURCHASE TEN (10) 2013 FORD FUSION POLICE VEHICLES FROM MAROONE FORD OF FORT LAUDERDALE AT A COST OF $4,380 PER MONTH, OVER A 48 MONTH PERIOD, AND INSTALLATION OF EQUIPMENT FOR THE VEHICLES AT A ONE-TIME COST OF $16,199.90, PAYABLE FROM ACCOUNT NUMBERS 36-521641 AND 36-521648, PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by T.H. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Holmes, seconded by Commissioner Johnson to pass the resolution. Vice Mayor Kelley said, with the purchase of 10 additional police vehicles, will that be enough vehicles for the police fleet? Manager Baker replied, no. There being no further discussion, the motion passed by a 5-0 vote. Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago Yes Mayor Taylor Yes (16-2) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO LEASE/PURCHASE THREE (3) 2013 CHEVROLET TAHOES, AS POLICE VEHICLES FROM GARBER FLEET SALES AT A COST OF $1,740 PER MONTH, OVER A 48 MONTH PERIOD, AND A ONE TIME PURCHASE AND INSTALLATION OF EQUIPMENT AT A COST OF $5,100, FROM DANA SAFETY Regular Commission Meeting Minutes—12/12/2012 22 SUPPLY, PAYABLE FROM ACCOUNT NUMBERS 36-521641 AND 36-521648; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE Sponsored by T.H. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Holmes, seconded by Vice Mayor Kelley to pass the resolution. Vice Mayor Kelley asked, will the vehicles replace other vehicles? Manager Baker said yes, they will be replacing rental vehicles. Faye Douglas said there are two sets of vehicles, one set are rentals and the Ford Expeditions are lease purchase, they will be owned at the end of the lease. Vice Mayor Kelley asked, if the Chevrolet Tahoes are purchased, what will happen to the lease purchase vehicles? Deputy Chief Sanchez said their plan is to use the current SUV's as patrol cars with the future preparation for use of K9's. Vice Mayor Kelley asked, what year are the current SUV vehicles? Deputy Chief Sanchez said they are 2008. Vice Mayor Kelley said if he would have known that, he would have taken one of those vehicles instead of purchasing a new city vehicle for him. He further said he is not in support of turning the vehicles into K9 units. He also has a challenge as to why the 10 vehicles previously approved went through a vendor and the SUV's went through the Sheriffs agreement. Deputy Chief Sanchez said the vehicles will be used for patrol cars until they are able to proceed with the K9 proposition. Commissioner Holmes said K9's are police officers and they are treated different from other dogs. Vice Mayor Kelley said its no disrespect to the dogs, the vehicles still have to be converted for the usage of a K9. He further said there are already 2 SUV's, but the resolution is requesting 3. What is the need for the additional vehicle? Deputy Chief Sanchez said the third vehicle is needed because they have some vehicles that are not as large as they were in the past so they are trying to make preparations for the officers that does not fit in small vehicles. Regular Commission Meeting Minutes—12/12/2012 23 Vice Mayor Kelley said he wish that was not said because the Commission previously approved legislation for smaller vehicles, so he don't know how management will determine who drives the SUV oppose to the smaller vehicles. Commissioner Johnson said during her tenure this is the fourth set of cars purchased for the Police Department. Mayor Taylor said the Police Department are the only people getting new cars, one of the SUV's should have been given to the electrician. She further said if the vehicles are being purchased with grant money then she does not have a problem with it, but when the money has to come out of the general fund then she has a concern. Commissioner Santiago said he knows the Police Department needs the vehicles; however he recommends they reduce it to 2 vehicles. Deputy Chief Sanchez said the police fleet is not as good as it looks, but they do the best with what they have. They have lost several vehicles this year due to unpreventable accidents. There being no further discussion, the motion failed by a 3-2 vote. Commissioner Holmes Yes Vice Mayor Kelley No Commissioner Santiago Yes Commissioner Johnson No Mayor Taylor No 17. PLANNING& ZONING: A. HEARINGS: B. APPEALS: 18. ORDINANCES/RESOLUTIONS/PUBLIC HEARING: A. EMERGENCY ORDINANCES: 1. AN EMERGENCY ORDINANCE OF THE CITY OF OPA-LOCKA, FLORIDA, TO ESTABLISH A PLANNING COUNCIL; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by J.K. /D.J. The above ordinance was read by title by Attorney Geller. Mayor Taylor opened the floor for a public hearing. Regular Commission Meeting Minutes—12/12/2012 24 There being no persons to speak on the public hearing, the public hearing was closed. It was moved by Vice Mayor Kelley, seconded by Commissioner Johnson to pass the above emergency ordinance. There being no discussion, the motion passed by a 5-0 vote. Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Mayor Taylor Yes 2. AN EMERGENCY ORDINANCE OF THE CITY OF OPA-LOCKA, FLORIDA, TO ESTABLISH A COMMUNITY RELATIONS, RECREATION AND ACTIVITIES ADVISORY BOARD; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by J.K /D.J. The above ordinance was read by title by Attorney Geller. Mayor Taylor opened the floor for a public hearing. There being no persons to speak on the public hearing, the public hearing was closed. It was moved by Vice Mayor Kelley, seconded by Commissioner Johnson to pass the above emergency ordinance. Commissioner Johnson said two members term have expired and she does not wish to extend their term past the expiration date. Vice Mayor Kelley said the city's new charter reads the terms carries over until a change is made. He does not want to eliminate anyone at this point. There being no further discussion, the motion passed by a 5-0 vote. Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Johnson Yes Mayor Taylor Yes B. FIRST READING/PUBLIC HEARING: C. SECOND READING ORDINANCE/PUBLIC HEARING: 1. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, TO REZONE THE PROPERTY DESCRIBED AS 2145 LINCOLN AVENUE, FOLIO 08-2122-030-0130 AND FOLIO 08-2122-030-0170 Regular Commission Meeting Minutes—12/12/2012 25 FROM B-1 (COMMERCIAL NEIGHBORHOOD) ZONING DISTRICT TO MAGNOLIA NORTH REDEVLOPMENT OVERLAY (MNRO) ZONING DISTRICT, APPROXIMATELY 0.423 ACRES, WITH SPECIAL EXCEPTION; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR SEVERABILITY AND CODIFICATION; PROVIDING FOR AN EFFECTIVE DATE (first reading held on November 14, 2012). Sponsored by C.M. The above ordinance was read by title by Attorney Geller. Mayor Taylor opened the floor for a public hearing. There being no persons to speak on the public hearing, the public hearing was closed. It was moved by Vice Mayor Kelley, seconded by Commissioner Johnson to pass the above ordinance. Commissioner Johnson said the dialogue regarding the square footage is the same information previously submitted. Howard Brown said nothing has been changed in the packet, the item was passed on first reading and this is the second reading. At the last meeting there was discussion as to how changes could be made in section 11 2 of the ordinance. Commissioner Johnson said although the item was passed on first reading, she remember the Commission saying it was only first reading and changes could be made before the second reading. Manager Baker said the item was approved as presented and he does not recall any amendments. Commissioner Johnson said there was no amendment done, however there was a lot of dialogue. Vice Mayor Kelley said he served on the Planning Council and he had concerns, however he supported the item because it was part of what the Commission passed. He further said moving forward as the Commission reconstruct the Planning Council, there needs to be strong consideration as to how the board receive information before passing it to the City Commission. Commissioner Johnson said in this society households are not as small as they were in 1926. There being no further discussion, the motion passed by a 3-2 vote. Vice Mayor Kelley Yes Commissioner Johnson No Commissioner Santiago Yes Regular Commission Meeting Minutes—12/12/2012 26 Commissioner Holmes No Mayor Taylor Yes D. RESOLUTIONS/PUBLIC HEARING: 1. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, TO GRANT THE REQUEST OF MAGNOLIA NORTH 2145 APARTMENTS, LLC, FOR FINAL SITE PLAN APPROVAL FOR THE PROPERTY LOCATED AT 2145 LINCOLN AVENUE, SPECIFICALLY DESCRIBED AS FOLIO NOS. 08-2122-003-0130; 08-2122-003-0170; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. The above resolution was read by title by Attorney Geller. Mayor Taylor opened the floor for a public hearing. Amar Brown, of 1915 NW 171st, Miami, FL appeared before the City Commission and stated when they were going through the design process, they took the existing property and combined two properties together, maximized the number of parking to have sufficient space for a first floor community space in addition to a lobby. The existing apartments that were there prior to now was 375 sq. ft for 1 and 2 bedroom apartments, the new apartments are now larger. There being no additional persons to speak on the public hearing, the public hearing was closed. Mayor Taylor relinquished the gavel to Commissioner Johnson. It was moved by Vice Mayor Kelley, seconded by Mayor Taylor to pass the above resolution. There being no further discussion, the motion passed by a 3-2 vote. Commissioner Santiago Yes Commissioner Holmes No Vice Mayor Kelley Yes Mayor Taylor Taylor .Yes Commissioner Johnson No Commissioner Johnson returned the gavel to the Mayor. 2. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, TO APPROVE A DEVELOPER'S AGREEMENT BETWEEN MAGNOLIA NORTH 2145 APARTMENTS, LLC, AND THE CITY OF OPA-LOCKA FOR THE PROPERTY LOCATED AT 2145 LINCOLN AVENUE, OPA-LOCKA, FL DESCRIBED AS FOLIO NOS. 08-2122-003-0130 AND 08-2122-003-0170; FOR THE PURPOSE OF CONSTRUCTING A TWELVE UNIT APARTMENT COMPLEX; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M.. Regular Commission Meeting Minutes—12/12/2012 27 The above resolution was read by title by Attorney Geller. Mayor Taylor opened the floor for a public hearing. There being no persons to speak on the public hearing, the public hearing was closed. It was moved by Vice Mayor Kelley, seconded by Commissioner Johnson to pass the above resolution. Commissioner Johnson asked why the Commission is just receiving the item? Manager Baker said during the negotiations with the Attorneys, a few things were omitted. Commissioner Johnson asked, what was omitted? Attorney Geller said the change was the method of recovery for certain fees to the city. Commissioner Johnson asked the Attorney to turn his attention to page 4 of the agreement. The document makes reference to both, 2145 Lincoln Avenue and 2170 Lincoln Avenue, however the resolution does not. Attorney Geller said there are two folio numbers and they have different address, to his understanding the units are very small units, their intention is to build one large building. He further said it is his understanding that Exhibit B the city's parcel currently described as 2171 Lincoln Avenue in parcel B of this agreement is the folio number 08-2122-003- 0170. Commissioner Johnson asked, does that folio number match the information included in the final site plan? Manager Baker replied, yes. There being no further discussion, the motion passed by a 3-2 vote. Commissioner Holmes No Vice Mayor Kelley Yes Commissioner Santiago Yes Commissioner Johnson No Mayor Taylor Yes 3. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, TO CONSIDER THE UDG III OASIS, LLC'S REQUEST TO APPROVE THE FINAL SITE PLAN MODIFICATIONS FOR THE PROPERTY LOCATED AT 13900 NW 17TH AVENUE, FOLIO 08-2122-000-0191, APPROXIMATELY 8.95 ACRES; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M.. Regular Commission Meeting Minutes—12/12/2012 28 The above resolution was read by title by Attorney Geller. Mayor Taylor opened the floor for a public hearing. Donna Milo, of 13900 NW 17th Avenue, Opa-locka, FL appeared before the City Commission and stated that she appeared before the Commission several years ago for a site plan approval on a project. The project was successful, however when the economy took a turn for the worse a few years ago their funding source changed, which means they went to Miami-Dade County for funding. Miami-Dade County requires that they recycle some of the County's funds. They are proposing a modification for the site plan. They were building 8 unit buildings with 3 stories, now they are changing them into 4 unit buildings with a courtyard. There being no additional persons to speak on the public hearing, the public hearing was closed. It was moved by Commissioner Johnson, seconded by Commissioner Holmes to pass the above resolution. Commissioner Johnson asked, will the modification affect the living quarters? Ms. Milo said the unit size did decrease,however they went from 3 stories to 2 stories. She further said the units had an approximate 134 sq. ft. deduction. They are above the minimum housing quality standards. Commissioner Johnson said after reviewing the documents, what is different from when the developers appeared before the City Commission in 2007? Howard Brown said the developer's modification is to request a change in height, decreasing the units from 3 stories to 2 stories, to orient the buildings inward, and reduce the building from 8 units to 4 units. Commissioner Johnson asked, how will the change coincide with what's already there? Mr. Brown said the change will be consistent. There being no further discussion, the motion passed by a 5-0 vote. Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago Yes Mayor Taylor Yes Donna Milo thanked the City Commission for the service they give to the community. Regular Commission Meeting Minutes—12/12/2012 29 19. ADMINISTRATION: CONSENT AGENDA: (19-4) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, DIRECTING THE CITY MANAGER TO SUBMIT BUDGET INFORMATION IN ORDER TO PLAN FOR MID YEAR BUDGET AMENDMENT; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by J.K. (19-12) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, DIRECTING THE CITY MANAGER TO EXPLORE THE FEASIBILITY OF ADDITIONAL FEDERAL FUNDING; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by J.K. (19-19) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, TO AUTHORIZE THE CITY MANAGER TO MAKE PAYMENT OF THIRTY SEVEN THOUSAND EIGHT HUNDRED TWENTY-TWO DOLLARS ($37,822.00) TO SUNGARD PUBLIC SECTOR (OSSI POLICE SOFTWARE) FOR YEARLY SOFTWARE MAINTENANCE, PAYABLE FROM ACCOUNT NUMBER 36-521528; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. (19-22) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO APPLY FOR FY 2012 5316 JOB ACCESS REVERSE COMMUTE (JARC), AND 5317 NEW FREEDOM FUNDING (NF), AND FURTHER TO ENTER INTO AN INTERLOCAL AGREEMENT WITH SOUTH FLORIDA REGIONAL TRANSIT AUTHORITY (SFRTA) FOR EXTENDING AND ENHANCING THE OPERATION OF THE CITY'S BUS SHUTTLE SERVICE, IN AN AMOUNT UP TO THREE HUNDRED THOUSAND ($300,000.00) DOLLARS, WITH THE CITY PROVIDING MATCH FUNDS, PAYABLE FROM ACCOUNT # 44-541810; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by CM The above resolutions were read by title by Attorney Geller. It was moved by Commissioner Holmes, seconded by Vice Mayor Kelley to pass items 4, 12, 19, and 22 of the consent agenda. There being no discussion, the motion passed by a 5-0 vote. Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Regular Commission Meeting Minutes—12/12/2012 30 Mayor Taylor Yes A. CITY MANAGER'S REPORT: Manager Baker wished everyone a Merry Christmas. Commissioner Johnson asked, when can the employees expect to receive their Christmas Bonus? Manager Baker said the checks will be available on December 19, 2012. Commissioner Santiago wished the City Manager a Merry Christmas. Vice Mayor Kelley said he have a lot of concerns, however the hour is far spent so he will forward his comments in writing because he is not happy. Mayor Taylor requested a written update on the purchase of the Town Center Building. Commissioner Holmes gave the City Manager a deadline of January 15, 2013, if nothing is agreed upon by that date, he suggest the city move out by January 16, 2013. Vice Mayor Kelley directed the City Manager and City Attorney to meet with him and Commissioner Santiago to bring them up to speed. B. ACCOUNTS PAYABLE: Dr. Orji, Finance Director came forward and stated that all documents required for his report in writing are part of the package provided to the Commission. Commissioner Johnson directed the City Manager to provide in writing the plan to replace the $300,000.00 back to the reserve that was borrowed to fill the budget last year? 20. OFFICIAL BOARD REPORTS: 21. CITY ATTORNEY'S REPORT: Attorney Geller said he have no report. Commissioner Holmes said he has told the City Attorney several times to provide the City Clerk with the agenda items on Thursday prior to the Commission Meeting. The City Clerk's Office worked until after 8 p.m. preparing the agenda packets. Commissioner Santiago wished the City Attorney a Happy Hanukkah. 22. CITY CLERK'S REPORT: Clerk Flores said she have no report. Regular Commission Meeting Minutes—12/12/2012 31 Vice Mayor Kelley said he would like the contact information for the State Representatives, Senators, etc. included on Channel 77. 23. MAYOR/COMMISSION REPORT: Commissioner Johnson said she attended the City of Miami Gardens Science fair and served as a Judge. Also, she met with the City Attorney with regards to the foundation and plans to have further dialogue with Miami Dade County School Board. She would like the City Commission to consider giving the City Clerk and Deputy Clerk a half of day because they worked on Commissioner Holmes bicycle shopping as well as the shopping for Holiday in the Village and they are still working. In addition, the State of Florida is considering giving their employees off on Christmas Eve. It was moved by Commissioner Johnson, seconded by Vice Mayor Kelley to give the City of Opa-locka staff off as a paid holiday on Monday, December 24, 2012. There being no discussion, the motion to amend the agenda to include the above item passed by a 5-0 vote. Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Mayor Taylor Yes There being no discussion, the motion passed by a 5-0 vote. Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Mayor Taylor Yes Commissioner Holmes invited all citizens to come out for his Annual Bicycle Giveaway on Saturday, December 22, 2012 @ 12:00 noon at Sherbondy Park. He wished everyone a Merry Christmas. Commissioner Santiago wished everyone a Merry Christmas. Vice Mayor Kelley invited all Senior Citizens to join him for the Christmas Light Tour on Thursday, December 17, 2012. Regular Commission Meeting Minutes—12/12/2012 32 He further urged all citizens to come out to the city's Community Forum on Thursday, December 20, 2012 @ 6:00 p.m. at Nathan B. Young Elementary School. He wished everyone a Merry Christmas. It was moved by Commissioner Johnson, seconded by Vice Mayor Kelley to cancel the December 26, 2012 Regular Commission Meeting. There being no discussion, the motion to amend the agenda to include the above item passed by a 5-0 vote. Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Johnson Yes Mayor Taylor Yes There being no discussion, the motion passed by a 5-0 vote. Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago Yes Mayor Taylor Yes Vice Mayor Kelley requested that the City Commission record a Christmas Greeting to do a Code Red announcement. Mayor Taylor congratulated Dr. Orji for a perfect score on his financial reporting. 24. OFFICIAL BOARD APPOINTMENTS: 25. ADJOURNMENT: There being no further business to come before the Commission, it was moved by Vice Mayor Kelley, seconded by Commissioner Johnson to adjourn the meeting at 12:05 a.m. i MAY • ATTEST: qt0A. CITY CLERK Regular Commission Meeting Minutes—12/12/2012 33