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Home My Public Portal About20090722 - Agenda Packet - Board of Directors (BOD) - 09-22 Midpeninsula Regional Open Space District Meeting 09-22 SPECIAL AND REGULAR MEETINGS BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 6:00 p.m. Wednesday,July 22, 2009 330 Distel Circle Los Altos, California AGENDA 6:00 ROLL CALL SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-CLOSED SESSION I Conference with Legal Counsel- Existing Litigation - California Government Code Section 54956.9(a)- Anderson et al. vs. Midpeninsula Regional Open Space District et al., Santa Clara Superior Court Case No. 108CV 112242 2 Conference with Legal Counsel- Existing Litigation - California Government Code Section 54956.9(a)- Chiocchi et al. vs. Midpeninsula Regional Open Space District et al., Santa Clara Superior Court Case No. 107CV095669 REGULAR MEETING 7. 0* REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ROLL CALL REPORT ON RETURN FROM CLOSED SESSION(The Board shall publicly state any reportable action taken in Closed Session pursuant to Government Code Section 54957.1) PLEDGE OF ALLEGIANCE ORAL COMMUNICATIONS—PUBLIC 'p - ADOPTION OF AGENDA 7:10* CONSENT CALENDAR I Approve Minutes of June 24, 2009 Special Meeting 2 Approve Revised Claims Report 3 Approve Written Communications—None Meeting 09-18 Page 2 7:20* BOARD BUSINESS 4 Presentation on Mountain Lion Research within Sierra Azul Open Space Preserve—K. Lenington 5 Determination that the Recommended Actions are Exempt from the California Environmental Quality Act and Approval of an Agreement with Timothy C. Best, Certified Engineering Geologist(CEG)Not to Exceed $150,000 to Provide CEG Services at Various Open Space Preserves During Fiscal Years 2009-2014—G. Basson 6 Review of FY2009-1 0 Action Plan First Quarter Report—A. Speidel INFORMATIONAL REPORTS— Written or oral reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff, opportunity to refer public or Board questions to staff for factual information; request staff to report back to the Board on matter at a future meeting; or direct staff to place a matter on a future agenda. A. Committee Reports B. Staff Reports C. Director Reports SPECIAL MEETING CLOSED SESSION RECONVENED(IF NECESSARY) REPORT ON RETURN FROM RECONVENED CLOSED SESSION(IF NECESSARY)(The Board shall publicly state any reportable action taken in Closed Session pursuant to Government Code Section 54957.1) ADJOURNMENT Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order. TOADDRESSTHEBOARD: The Chair will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during Oral Communications. Each speaker will ordinarily be limited to three minutes. Alternately,you may comment to the Board by a written communication, which the Board appreciates. Consent Calendar. All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting,please contact the District Clerk at(650)691-1200, Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. Public records provided to a majority of the District's Board of Directors relating to an Agenda Item on the open session of regular Board meeting will be made available for public inspection at the District's Administrative Office located at 330 Distel Circle, Los Altos,California 94022 during normal business hours. CERTIFICATION OF POSTING OF AGENDA 1,Anna Jatczak, Interim District Clerk for the Midpeninsula Regional Open Space District(MROSD),declare that tile foregoing agenda for the July 22,2009 Special and Regular Meetings of the MROSD Board of Directors was posted and available for review on July 17,2009 at the Administrative Offices of MROSD,330 Distel Circle,Los Altos,California,94022. The agenda is also available on the District's web site at http://\v\N\\-open Signed this 17th day of July 2009,at Los Altos,California. Interim District Clerk Date: 07/17/09 7 Claims No. 09-13 Meeting 09-22 Date 7/22/09 Revised Midpeninsula Regional Open Space District # Amount Name Description 10733 $48,861.00 B Bros Construction Construction Services For AO Remodel 10734 $7,687.40 Forestry Suppliers 25 Fire Shelters&Cases 10735 $7,676.11 Santa Clara County Sheriffs Office Patrol Services 10736 $5,316.22 Go Native Nursery Invasive Species Control&Herbicide Application-Mindego Hill 10737 $4,991.26 Sage Associates Grazing Consulting Services 10738 $4,811.18 Philip Williams&Associates Dambreak Analysis-RSA 10739 $3,704.73 Roy's Repair Service Vehicle Repairs&Service 10740 $2,929.18 Tires On The Go Tires 10741 $2,660.79 Peckham&McKenney Recruitment-Assistant General Manager 10742 $2,157.39 Ecological Concerns Native Revegetation Maintenance&Monitoring-Skyline Ridge Tree Farm 10743 $1,727.24 Mortensen Design Design Services-Implementation Of New District Logo 10744 $1,570.00 Biological Control Of Weeds Hairy Weevils For Biocontrol Of Weeds 10745 $1,260.00 Ric Springer Reimbursement-Slender False Brome Treatment 10746 $1,258,61 Tadco Supply Janitorial Supplies 10747 $1,232.13 Los Altos Garbage Company Wood Recycling Debris Box-FFO/Garbage Service-AO&FFO 10748 $1,201.04 '1 Home Depot Field Supplies,Tools For Maintenance Truck,Materials For Rental Residence Repairs, HVAC Supplies For FFO,DHF Supplies 10749 $1,181.35 Orchard Supply Hardware Field Supplies,Tools For Maintenance Truck,Cargo Bag For Fire Extinguisher&Tools,Paint For Fremont Older Residence, Fencing Supplies&Nature Center Supplies 10750 $997.62 Metro Mobile Communications Two Portable Radios 10751 $921.00 Brownstein, Hyatt, Farber&Schreck Legal Services-Chiocchi Litigation 10752 $745.47 Foster Brothers Lock&Key Services-32 Padlocks&70 Keys For Various Preserve Gates 10753 $700.00 Valley Tree Care Tree Removal-Bear Creek Redwoods 10754 $699.26 West Payment Center Legal Research&Books 10755 $682.00 Rex Halepeska Motorcycle Safety Gear 10756 $668.05 Gardenland Power Equipment Field Supplies,Chain Saw Supplies&Thread Repair Kit 10757 $515.34 San Jose Water Company Water Service-RSA County Park 10758 $500.00 Green Waste Dumpster For SFO 10759 $420.50 G.P. Sports Install Kick Start To Patrol Motorcycle 10760 $418.40 Cartridge World Printer Supplies-Cartridges 10761 $407.50 Department Of Toxic Substances Environmental Protection Agency Fees Control 10762 $402.42 Life Assist First Aid Supplies 10763 $350.25 Barron Park Supply Plumbing Supplies For RSA 10764 $289.41 Perez, Mike Reimbursement-Uniform Expenses 10765 $275.41 Pringle Tractor Company Tractor Supplies-Clevis, D-Ring&Shredder Knife 10766 $275.31 Summit Uniforms Uniform Expenses 10767 $261.39 Lab Safety Supply Safety Equipment 10768 $195.38 R&B Company Plumbing Supplies For Windy Hill Water System 10769 $178.00 Davison,Steve Reimbursement-Tuition 10770 $164.71 Ergo Works Ergonomic Equipment 10771 $138.77 Goodco Press Printing Services-Shift Change Forms 10772 $122.60 California Water Service Company Water Service-Rental Residences 10773 $99.00 Premiere Global Services Fax Broadcast Services 10774 $85.48 Peterson Tractor Tractor Supplies-Hydraulic Hose For Excavator 10775 $81.00 Maze, Leigh Ann Reimbursement-Russian Ridge Burn Expenses 10776 $70.00 Rokon International Battery For ATV Page 1 of 2 r - a Claims No. 09-13 Meeting 09-22 Date 7/22/09 Revised Midpeninsula Regional Open Space District # Amount Name Description 10777 $57.00 Topley, David Reimbursement-Charges For Sewing Patches On Caps& Sunhats 10778 $40.00 JaVelco Equipment Service Field Equipment Repair 10779 $39.97 FedEx Office Copies For Fire Management Plan Meeting 10780 $28.28 Conoco Phillips Fuel 10781 $25.25 Rayne Of San Jose Water Conditioning Service-Fremont Older 10782 $20.00 *2 Secretary Of State Fee For Document Copies Needed For The Chiocchi Litigation 10783 $6.50 Hoge, Fenton,Jones&Appel Legal Services-Chiocchi Litigation 10784 R $34,292.35 Downtown Ford Purchase of 2009 Ford Escape Hybrid 10785 R $7,734.52 Hertz Equipment Rental Equipment Rental For Road Improvements&Culvert Installation On Various Roads In The Skyline Area 10786 R $4,665.58 Pringle Tractor Center Hydraulic Link, Hydraulic Tilt Cylinder,Suitcase Weights& Rear Wheel Weights For Tractor 10787 R $3,453.62 The Ferguson Group Legislative Consultant-Lobbyist For Mt. Umunhum 10788 R $1,748.00 John Shelton Supplies For Kennedy Trail&Regnart Trail Culvert Replacement Projects 10789 R $1,437.50 Macro Corporation Black Mountain Microwave Study For Districts New Radio System 10790 R $1,380.00 Macro Corporation Project Management Services-Implementation Of District's New Radio System 10791 R $867.67 Gardenland Power Equipment Field Supplies/Weed Whip/Chainsaw&Brushcutter Parts 10792 R $700.00 Gordon Von Richter Reimbursement-Slender False Brome Treatment 10793 R $622.27 Staples Office Supplies&Coffee 10794 R $617.50 Normal Data Consulting Services-Citation Database Development&Support 10795 R $594.23 Sears Tools For Tractors 10796 R $528.77 California Water Service Company Water Service-FFO 10797 R $434.30 San Jose Mercury News Legal Advertisement-Invitation To Bid For Fletscher Property Demolition 10798 R $420.00 Susan Kahn Reimbursement-Slender False Brome Treatment 10799 R $325.00 Shute,Mihaly&Weinberger LLP Legal Services-Planning Advice 10800 R $240.85 Farm Plan Parts For Mower 10801 R $183.00 San Mateo County Health Department Tick Testing/Water Testing 10802 R $161.00 Board Of Equalization Sale&Use Tax-Book Sales 10803 R $153.63 Alhambra&Sierra Springs Water Dispenser-AO 10804 R $128.52 Board Of Equalization Diesel Fuel Tax 10805 R $106.00 Stevens Creek Quarry Concrete Disposal 10806 R $68.01 Petty Cash Parking&Mileage/Russian Ridge Burn Supplies/Family Picnic Supplies 10807 R $42.48 FedEx Shipping Charges 10808 R $18.66 Pape'Material Handling Bobcat Parts Total $172,030.36 *1 Urgent Check Issued 7/13/09 *2 Urgent Check Issued 7/8/09 Page 2 of 2 M Claims No. 09-13 Meeting 09-22 Date 7/22/09 Midpeninsula Regional Open Space District # Amount Name Description 10733 $48,861.00 B Bros Construction Construction Services For AO Remodel 10734 $7,687.40 Forestry Suppliers 25 Fire Shelters&Cases 10735 $7,676.11 Santa Clara County Sheriffs Office Patrol Services 10736 $5,316.22 Go Native Nursery Invasive Species Control&Herbicide Application-Mindego Hill 10737 $4,991.26 Sage Associates Grazing Consulting Services 10738 $4,811.18 Philip Williams&Associates Dambreak Analysis-RSA 10739 $3,704,73 Roy's Repair Service Vehicle Repairs&Service 10740 $2,929.18 Tires On The Go Tires 10741 $2,660.79 Peckham&McKenney Recruitment-Assistant General Manager 10742 $2,157.39 Ecological Concerns Native Revegetation Maintenance&Monitoring-Skyline Ridge Tree Farm 10743 $1,727.24 Mortensen Design Design Services-Implementation Of New District Logo 10744 $1,570.00 Biological Control Of Weeds Hairy Weevils For Biocontrol Of Weeds 10745 $1,260.00 Ric Springer Reimbursement-Slender False Brome Treatment 10746 $1,258.61 Tadco Supply Janitorial Supplies 10747 $1,232.13 Los Altos Garbage Company Wood Recycling Debris Box-FFO/Garbage Service-AO&FFO 10748 $1,201.04 '1 Home Depot Field Supplies,Tools For Maintenance Truck,Materials For Rental Residence Repairs, HVAC Supplies For FFO,DHF Supplies 10749 $1,181.35 Orchard Supply Hardware Field Supplies,Tools For Maintenance Truck,Cargo Bag For Fire Extinguisher&Tools,Paint For Fremont Older Residence, Fencing Supplies&Nature Center Supplies 10750 $997.62 Metro Mobile Communications Two Portable Radios 10751 $921.00 Brownstein, Hyatt, Farber&Schreck Legal Services-Chiocchi Litigation 10752 $745.47 Foster Brothers Lock&Key Services-32 Padlocks&70 Keys For Various Preserve Gates 10753 $700,00 Valley Tree Care Tree Removal-Bear Creek Redwoods 10754 $699.26 West Payment Center Legal Research&Books 10755 $682.00 Rex Halepeska Motorcycle Safety Gear 10756 $668.05 Gardenland Power Equipment Field Supplies,Chain Saw Supplies&Thread Repair Kit 10757 $515,34 San Jose Water Company Water Service-RSA County Park 10758 $500.00 Green Waste Dumpster For SFO 10759 $420.50 G.P.Sports Install Kick Start To Patrol Motorcycle 10760 $418.40 Cartridge World Printer Supplies-Cartridges 10761 $407.50 Department Of Toxic Substances Environmental Protection Agency Fees Control 10762 $402.42 Life Assist First Aid Supplies 10763 $350.25 Barron Park Supply Plumbing Supplies For RSA 10764 $289,41 Perez, Mike Reimbursement-Uniform Expenses 10765 $275.41 Pringle Tractor Company Tractor Supplies-Clevis, D-Ring&Shredder Knife 10766 $275.31 Summit Uniforms Uniform Expenses 10767 $261.39 Lab Safety Supply Safety Equipment 10768 $195.38 R&B Company Plumbing Supplies For Windy Hill Water System 10769 $178.00 Davison,Steve Reimbursement-Tuition 10770 $164.71 Ergo Works Ergonomic Equipment 10771 $138.77 Goodco Press Printing Services-Shift Change Forms 10772 $122.60 California Water Service Company Water Service-Rental Residences 10773 $99.00 Premiere Global Services Fax Broadcast Services 10774 $85.48 Peterson Tractor Tractor Supplies-Hydraulic Hose For Excavator 10775 $81.00 Maze, Leigh Ann Reimbursement-Russian Ridge Burn Expenses 10776 $70.00 Rokon International Battery For ATV Page 1 of 2 1� Claims No. 09-13 Meeting 09-22 Date 7/22/09 Midpeninsula Regional Open Space District # Amount Name Description 10777 $57.00 Topley, David Reimbursement-Charges For Sewing Patches On Caps& Sunhats 10778 $40.00 JaVelco Equipment Service Field Equipment Repair 10779 $39.97 FedEx Office Copies For Fire Management Plan Meeting 10780 $28.28 Conoco Phillips Fuel 10781 $25.25 Rayne Of San Jose Water Conditioning Service-Fremont Older 10782 $20.00 *2 Secretary Of State Fee For Document Copies Needed For The Chiocchi Litigation 10783 $6.50 Hoge,Fenton,Jones&Appel Legal Services-Chiocchi Litigation Total $111,106.90 *1 Urgent Check Issued 7/13/09 *2 Urgent Check Issued 7/8/09 Page 2 of 2 AMW Midpeninsula Regional Open Space District R-09-89 Meeting 09-22 July 22, 2009 AGENDA ITEM 4 AGENDA ITEM Presentation on Mountain Lion Research within Sierra Azul Open Space Preserve GENERAL MANAGER'S RECOMMENDATION Accept a Presentation on Mountain Lion Research within Sierra Azul Open Space Preserve. SUMMARY Dr. Chris Wilmers from the University of California, Santa Cruz is leading a research program that examines the movement, range, physiology and predatory habits of pumas, also known as mountain lions (Puma concolor), in the Santa Cruz Mountains. Dr. Wilmers and his research team are collaborating with the Felidae Conservation Fund (a non-profit organization based in Marin) and the California Department of Fish & Game (DFG) on the project, with additional support from California State Parks. Given extensive District land ownership in the Santa Cruz Mountains, District staff is collaborating with Dr. Wilmers to extend the research work into Sierra Azul Open Space Preserve. DISCUSSION The primary objective of this Mountain Lion Research Program is to determine how variability in landscape features (including habitat fragmentation, choke points and corridors) combine with predator physiology to influence the ecosystem services provided by pumas. The research team has designed and tested a Global Positioning System (GPS)/accelerometer collar, which is attached to mountain lions captured in the Santa Cruz mountains (to date the team has captured and collared six lions). The GPS device records the lion's location every 20 minutes. The accelerometer measures activity continuously, including when the animals are running and when they are still, to determine the caloric expenditure. Information collected by the collars will address the following research objectives: 1) the extent to which the predatory impacts of pumas on the food web are attenuated or amplified by landscape connectivity and fragmentation and 2) identify the critical corridors for mountain lions to move among habitat patches within and between mountain ranges in the central coast of California(and in particular, the Santa Cruz Mountains). p AN R-09-89 Page 2 Dr. Wilmers has worked on large predatory mammals, including gray wolves and mountain lions, for over ten years. He and the research team are experts in animal handling, including the field capture and anesthetization of mammals, radio and GPS telemetry, animal movement modeling, and Geographic Information Systems. They have published over 15 papers in 1 prestigious journals such as Proceedings of the National Academy of Sciences, Ecology Letters and PLoS Biology (a peer-reviewed open-access journal published by the Public Library of Sciences) and have been the subject of media coverage by National Geographic, The New York Times, and NPR. Dr. Wilmers will present on the ecology and natural history of mountain lions, their population and status in the Santa Cruz Mountains, as well as preliminary data and findings from the research program. FISCAL IMPACT i The District has received a proposal from Dr. Wilmers for $5,000 in funding support through the District's Resource Management Grant Program. The proposal is being evaluated by District staff and a funding recommendation will be provided to the Board at their next meeting on August 12, 2009. PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. CEQ A COMPLIANCE This item is not subject to the California Environmental Quality Act. NEXT STEPS � Staff will provide the Board with periodic updates on the status of the research as well as any media stories that are generated on the research program. I Prepared by: Kirk Lenington Senior Resource Planner Contact person: Same as above I � d i Midpeninsula Regional ' Open Space District � r i R-09-72 Meeting 09-20 July 8, 2009 AGENDA ITEM 5 I I i AGENDA ITEM Determination that the Recommended Actions are Exempt from the California Environmental Quality Act and Approval of an Agreement with Timothy C. Best, Certified Engineering Geologist (CEG)Not to Exceed I110,000 to Provide CEG Services at Various Open Space Preserves During Fiscal Years 2009-2014. GENERAL MANAGER'S RECOMMENDATIONS 1. Determine that the recommended action is categorically exempt from the California Environmental Quality Act (CEQA) as set out in this report. 2. Authorize the General Manager to enter into an agreement with Timothy C. Best, CEG, for a total contract amount not to exceed $150,000, to provide professional engineering geology, hydrology, and construction administration services as requested for a term not to exceed five ears. Annual funding amounts for these services will be determined during the y g Y preparation reparation of the Action Plan and Budget subject to Board review and approval. 3. For FY2009-10, authorize the provision of services under the Agreement in an amount not to exceed $30,000. SUMMARY The services of a Certified Engineering Geologist (CEG) and/or Registered Professional Geotechnical Engineer (GE) are needed to complete road and trail inventory work and miscellaneous road and trail assessments, to provide repair designs, and to assist in construction years. The total contract amount is $150 000 $30 administration over the next five ye s ,000 of which is budgeted for FY2009-10. Award of a multi-year contract will substantially reduce staff time that would otherwise be required to prepare five separate annual proposals. i i R-09-72 Page 2 DISCUSSION Background Road and trail inventories and assessments provide essential information on the condition and configuration of existing roads. These inventories and assessments identify sources of sedimentation that may require attention, and also include prescribed treatment measures to reduce sediment transport at potential problem sites, a ranking system for treatment, and cost estimates for implementation. Recent road and trail repair and decommissioning projects that have been presented to the Board for contract approval and have received outside grant funds were originally identified as high priority treatment sites as part of these inventories and assessments. The previous agreement was for a three-year term that recently ended at the start of this fiscal year. A new, multi-year contract is needed to continue the road and trail inventory work to fill the information gaps at various Preserves. Multi-year contracts are terminable at the discretion of the District. Such contracts are an efficient and cost-effective way to determine and select highly qualified professionals who then can be available to provide such services at a set price on an as-needed basis. Request for Qualifications and/or Proposals Process On June 15, 2009, District staff issued a Request for Qualifications and/or Proposals (RFQ/P) to consultants with CEG and/or GE qualifications to conduct a comprehensive road and trail inventory for 26 miles of District roads and trails in the Mindego Ranch area of Russian Ridge Open Space Preserve, the western area of Bear Creek Redwoods Open Space Preserve, and the Rancho de Guadalupe area of Sierra Azul Open Space Preserve. The RFQ/P also asked consultants to provide information about qualifications for additional engineering geology services in anticipation of future projects that will require CEG and/or GE assistance. The RFQ/P was posted on the District's website and was also sent to seven consultants. Four consultants submitted proposals for the road and trail inventory project and eight submitted qualifications for additional engineering geology services. Timothy C. Best, CEG, was selected as the most qualified consultant for the road and trail inventory contract work. Mr. Best has extensive expertise in hydrogeology and forest road design, possesses the most road and trail inventory experience of those who submitted proposals, and has previously conducted many road and trail inventories across varied landscapes and soil types on District land. Mr. Best has provided excellent deliverables to staff that include highly practical and cost-effective repair and maintenance recommendations. Additionally, staff has placed Mr. Best and seven other consultants on a pre-qualified contact list should future engineering geology services be needed. Additional services include reviewing potential new trail alignments, assessing links through new properties, rerouting existing trails, and stream channel restoration. Pre-qualification also results in more efficient and cost-effective consultant services. R-09-72 Page 3 FISCAL IMPACT The Planning Department FY2009-10 budget includes $30,000 for road and trail assessments. Staff anticipates the ongoing need for CEG and/or GE assistance in the next five years at similar annual expenditure levels, totaling $150,000. Therefore, the total recommended contract amount for fiscal years 2009 through 2014 is $150,000. Annual funding amounts for these services will be determined during the yearly preparation of the Action Plan and Budget, and will be subject to Board review and approval. PUBLIC NOTICE Public Notice is provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE Staff concludes that entering into this consultant agreement for engineering geology services does not constitute a project under the California Environmental Quality Act (CEQA); therefore the recommended action is exempt. Any future action taken by the Board of Directors to implement any projects recommended by the consultant will be subject to CEQA review at that time. NEXT STEPS If approved by the Board, staff will finalize the contract with the consultant who will begin work on road and trail inventories and assessments in the late summer of the current year. Prepared by: Galli Basson, Planning Technician Contact person: Same as above Midpeninsula Regional ` Open Space District R-09-90 Meeting 09-22 July 22, 2009 AGENDA ITEM 6 AGENDA ITEM Review of FY2009-10 Action Plan First Quarter Report GENERAL MANAGER'S RECOMMENDATIONS Review and accept the First Quarter Report of the progress of the FY2009-10 Action Plan. SUMMARY The District's Action Plan provides scope, schedule and budget for projects/work plan approved each fiscal year. The projects consum e 100% of District work capacity. During a given year, Y P J g g Y unanticipated opportunities may present themselves. Unplanned circumstances that impact project funding or schedule may also occur. The purpose of the Quarterly Action Plan Report is p J g Y p � to keep the Board informed and involved in changes to the Action Plan and provide an orderly mechanism by which the District can effectively adapt to changed circumstances and take advantage of emerging opportunities. DISCUSSION This Action Plan Quarterly Reports presents the status of the District's Key Projects and the reasons for variances and adjustments to the Action Plan project schedule. The following summary presents the status of milestones scheduled for the first quarter and also the updated status of the milestones for the remaining quarters. A. 1st Quarter Status of Project Milestones The departments' report on completion of the Key Project milestones scheduled for Vt st uarter, FY2009-10 showed very good progress. The percentage of 1 Quarter Action Q � Yg p g p g Plan milestones either on target or partially on target is 79.4%. The summarized results, as shown in the 1 st Quarter Report, are as follows: i �I R-09-90 Page 2 Measures— l't Quarter Milestones % of Total On Target 37 54.41% Partially on Target 17 25.00% Not on Target 11 16.18% On oing 3 4.41% Total Milestones - 1 st Qtr 68 100.00% B. 2nd 3" and 0 Quarter Status of Project Milestones The departments' report on the expected completion of the Key Project milestones i scheduled for the remaining three quarters of the fiscal year also shows a high percentage, 79.2%, of milestones that are either on target and/or partially on target. Measures —2° 3r 41 uarters Milestones % of Total On Target 117 75.97% Partially on Target 5 3.25% Not on Target 18 11.69% Ongoing 14 9.09% Total Milestones - 2" , 3r , 4` Qtrs 154 100.00% C. Format Design The format of the Action Plan Quarterly Report contains the following information: 1. Key Projects and Project Milestones a) Action Plan projects and associated milestones are listed for each department. 2. Quarter of Action Plan Scheduled Date for each Project Milestone a) Planned milestone dates are indicated by an "X" in the appropriate quarter. 3. The "On Target" Status of the Scheduled Date for each Milestone a) This column indicates whether the milestone is "On Target" to be completed during the quarter shown in the Action Plan or if it will be partially completed or not completed during that quarter. If a milestone represents ongoing activity, that is also indicated. b) The report includes all four quarters to inform the Board when a change in a i milestone's planned quarterly completion date impacts, in later quarters, the "On Target" status of subsequent milestones or changes the completion date for the entire project (ff them is such an impact, it will require a change in the planned completion dates for the other milestones affected and will be explained in the "Description of Variances" column). This information is provided so that the Board can see, in advance, the full fiscal year impact of changes in planned project schedule. 4. Description of Reasons for Variances and Adjustments a) Reasons for changes in the planned milestone dates, changes in the project work, and/or changes in the planned completion date for the total project are provided in the "Reasons for Variances & Adjustments" column. R-09-90 Page 3 The preparation of a Quarterly Action Plan report (1) provides an opportunity for the departments to review their fiscal year project planning/programming and to recognize the impacts to the adopted Action Plan of projects that are added throughout the year and (2) promotes interdepartmental collaboration as the departments review their responsibilities on shared projects. The departments have also prepared a report entitled "Potential New Projects under consideration for Midyear Addition to FY2009-10 Action Plan". This report is an adjunct to the Quarterly Report and enables the departments to notify the Board that these potential new projects are currently under consideration and may be presented for approval during the Mid- Year Review process. The reasons for the potential implementation of these projects are provided. FISCAL IMPACT The fiscal impact of any project milestone non-completions or partial completions for the quarter will be specific to that project and, if they affect the budget, this information will be provided at the time of the Mid-Year Budget adjustments. PUBLIC NOTICE Public notice will be provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE All Action Plan projects requiring CEQA compliance will fulfill the CEQA requirements. NEXT STEPS The District's departments will continue to implement the Action Plan Key Project milestones as indicated in the First Quarter Report and will assess any new project additions to make at the time of the Mid-Year Budget Review. The FY2009-10 Budget Quarterly Report for the First Quarter will be presented in August, 2009 due to the routine lag in the availability of financial information following the close of the fiscal quarter. Attachment: Midpeninsula Regional Open Space District FY2009-10 Action Plan First Quarter Report Prepared by: Arleen Speidel, Principal Management Analyst Contact Person: Arleen Speidel, Principal Management Analyst I MIDPENINSULA REGIONAL OPEN SPACE DISTRICT FY2009-10 ACTION PLAN FIRST QUARTER REPORT ♦S CONTENTS PAGE PLANNING DEPARTMENT QUARTERLY REPORT .............................................................................................. 3 OPERATIONS DEPARTMENT QUARTERLY REPORT PUBLIC AFFAIRS DEPARTMENT QUARTERLY REPORT.............................................. ........................... 16 ADMINISTRATION DEPARTMENT QUARTERLY REPORT ...................................................................................... 24 LEGAL SERVICES (ADMIN) QUARTERLY REPORT .................................................................................................. 31 REAL PROPERTY DEPARTMENT QUARTERLY REPORT.......................................................................................... 36 POTENTIAL NEW PROJECTS UNDER CONSIDERATION .......................................................................................... 41 2 PLANNING DEPARTMENT Action Plan FY2009-10 First Quarter Progress Report Key Project Milestone Q r L. - L Q r_ I- Q Description of 1 01-- 2 O I 3 O 4 O Reasons for Variances&Adjustments La Honda Creek Draft Master Plan release; 1st X Yes Master Plan Public Hearing(tent. approval). Development Draft Plan edits. X P Draft Master Plan Board review process extended to (Priority 1) allow for Board Informational Report and 4 public (AP completion date: hearings versus 2. NEW DATE: August 2009. 2Q FY2009-10) Finalize CEQA document. X I P Same as above. NEW DATE:September 2009. Circulate CEQA document; X P Same as above. NEW DATE: September-October receive comments. 2009. Hold Public Hearing(final plan X No Same as above. NEW DATE: October 2009. approval,CEQA Certification). Sierra Azul/Bear Complete Admin Draft Plan/EIR. X Yes Creek Redwoods Release of Draft Plan and DEIR. X No Delay due to extended planning process for La Master Plan Honda and need to stagger master planning Development processes given`staff time constraints. New date: (Priority 1) October 2009. (AP completion date: Open House/Public Hearing X No Same as above. New date: November 2009 4Q FY2009-10) (receive comments,tentative approval) Assemble Final EIR with X Yes Expect to assemble FEIR between November and comments received to date and December 2009 (Q3). their responses. Complete Final Master Plan and X Yes EIR; Hold public Hearing (plan approval and CEQA certification). NOTE: On Target Code: Yes=Milestone completed in quarter as planned 3 No = Milestone not completed in quarter as planned P =Milestone partially completed in quarter as planned 0 =This work is ongoing PLANNING DEPARTMENT Action Plan FY2009-10 First Quarter Progress Report Key Project Milestone Q = Q Q .. Q L Description of 1 O 2 O ~ 3 O E" 4 O Reasons for Variances&Adjustments Memoranda of Determine partner agency X Yes Understanding with interest in entering into MOU. County and Resource Submit draft MOU agreement(s) X Yes Agencies to willing agencies for review 'Priority 1) and comment. �completion date: 4Q FY2010-11) Resource Management Present revised document to X No Delay due to key staff involvement in Almaden AFS Policies Board at Study Session. Remediation with US ACOE, Mindego Ranch (Priority 1) Invasives Control,and Purisima to Sea properties (AP completion date: I I I purchase. NEW DATE: September 2009. 3Q FY2009-10) Complete CEQA Analysis. X No Same as above. NEW DATE: December 2009. Board final adoption of plan and X No Same as above. NEW DATE: February 2010. CEQA determination. Driscoll Ranch Oversight agency written X Yes Remediation approval of remedial action (Priority 1) items. (AP completion date: Complete Site Management X P Delay due to key staff involvement in Almaden AFS 1Q FY2009-10) Plan. Remediation with US ACOE, Mindego Ranch Invasives Control, and Purisima to Sea Properties purchase. NEW DATE:August 2009. NOTE: On Target Code: Yes=Milestone completed in quarter as planned 4 No = Milestone not completed in quarter as planned P = Milestone partially completed in quarter as planned 0 =This work is ongoing PLANNING DEPARTMENT Action Plan FY2009-10 First Quarter Progress Report Key Project Milestone Q = L Q r L Q r L Q = L Description of 1 0 �l 2 O 3 O 4 0 Reasons for Variances&Adjustments Mindego Ranch Retain consultant to provide X Yes Remediation professional remedial (Priority 2) investigation and design (AP completion date: services. 3Q FY2011-12) San Mateo County approval of X P Project will be delayed to allow sufficient time foi remedial strategy. review and consultation per landfill removal agreement. NEW DATE: November 2009. Board tentative approval of X Yes Staff expects to present to Board in December after Remedial Action Plan and County approval of remedial strategy--with submittal to oversight agency. submittals to oversight agency completed soon after. Prepare Remedial Action Plan X Yes plans and specifications and draft CEQA document. Board final approval of X Yes Remediation Plan and CEQA certification. NOTE: On Target Code: Yes=Milestone completed in quarter as planned 5 No = Milestone not completed in quarter as planned P =Milestone partially completed in quarter as planned 0 =This work is ongoing PLANNING DEPARTMENT Action Plan FY2009-10 First Quarter Progress Report v Key Project Milestone Q cL 4 C �- 4 L Description of 1 O 2 O 3 0 - 4 O ' Reasons for Variances&Adjustments Mt. Umunhum Former US Army Corps to complete the X P US Army Corps of Engineers has identified additional Air Force Base final site investigation report. contamination concerns and is preparing Remediation supplemental reports. NEW DATE: September (Priority 2) 1 2009. '4P completion date: Retain consultant to provide X P Continuing to use existing consultants to provide 1014+) project management services. oversight services. Will contract for project management services if appropriation is granted. Federal budget passage-if X Yes Voting on appropriations bills is scheduled for appropriations request is September;federal fiscal year begins October 1; granted, initiate site assuming federal funds are appropriated, remediation planning to address remediation planning would commence soon after contamination issues. the appropriation. Board authorization to accept X Yes Federal funding. Pond Management Conduct aquatic species surveys X 0 Plans and first year monitoring. (Priority 2) Prioritize pond enhancement X Yes (AP completion date: projects and select Phase I `FY2012-13) projects to begin design during FY 2010-11. Conduct additional aquatic X Yes species surveys Complete draft Monte Bello OSP X No Identified as a partnership project with Santa Clara Pond Management Plan. Valley Water District,which was unable to obtain regulatory concurrence on meeting mitigation requirements with this project. NOTE: On Target Code: Yes= Milestone completed in quarter as planned 6 No = Milestone not completed in quarter as planned P =Milestone partially completed in quarter as planned 0 =This work is ongoing PLANNING DEPARTMENT Action Plan FY2009-10 First Quarter Progress Report �i a a a Key Project Milestone Q Q - L Q r L Q c Description of 1 O 2 O E' 3 01-- 4 O Reasons for Variances&Adjustments Schilling Lake Complete inundation study. X Yes Management Plan (Priority 1) U&M Committee meeting to Y No Results of inundation study resulted in further study; (AP completion date: discuss results of study and plan has changed to implement geotechnical study 2Q FY2009-10) solicit public input. of dam and run model a second time. NEW DATE: September 2009. El Corte de Madera Complete plans and specs. X Yes Creek Open Space Submit permit applications for X Yes Preserve Watershed FY 2011 construction. Protection Program, Year 5 (Priority 2) (AP completion date: 3Q FY2013-14) Big Dipper Ranch Fisheries Restoration/ Complete plans and specs. X Yes Sediment Control Submit permit applications. X Yes (Priority 2) (AP completion date: FY2010-11) NOTE: On Target Code: Yes= Milestone completed in quarter as planned 7 No = Milestone not completed in quarter as planned P =Milestone partially completed in quarter as planned 0 =This work is ongoing PLANNING DEPARTMENT Action Plan FY2009-10 First Quarter Progress Report v W 4) a Key Project Milestone Q c L Q r L Q = L Q = Description of 1 O 2 O 3 O 4 0 Reasons for Variances&Adjustments Former Fletcher Asbestos investigation; submit X P Asbestos investigations completed; permit Property Demolition for permits. submittals are pending asbestos abatement. (Priority 3) 1 1 1 1 NEW DATE:July 2009. (AP completion date: Release bid package; permit X P Bid package released; demo permit approval q FY2009-10) approvals. pending asbestos abatement. NEW DATE: July 2009. Award site cleanup and asbestos X No Delay in releasing bid package due to higher priority contract;CEQA determination. I projects. NEW DATE:July 2009 Complete site cleanup. X Yes Implement seeding and netting. X Yes ECdM Staging Release CEQA document for X P Delayed due to Admin. Office Improvements, Phase Area and Trail public review. II staff time requirements. NEW DATE: August Improvements— 2009. Planning and Design Board final approval of the U&M X Yes Expect to release CEQA document in August with (Priority 1) Plan amendment to include the subsequent Board meeting in September. (AP completion date: project and CEQA Certification. 3Q FY2013-14) Alma College Retain consultant team. X Yes Conditions Assessment •lority 3) completion date: Prepare draft existing conditions X P Delay in awarding contract due to RFP complexities. 4Q FY2009-10J assessment. NEW DATE: September 2009. Prepare treatment X No Project has been broken into iterative phases. New recommendations, schedule for treatment recommendations and final report will be determined after completed existing conditions assessment and Use and Management Committee consultation. NEW DATE: TBD. Prepare final report. X Yes Final report will only focus on Phase I work. NOTE: On Target Code: Yes= Milestone completed in quarter as planned 8 No = Milestone not completed in quarter as planned P =Milestone partially completed in quarter as planned 0 =This work is ongoing PLANNING DEPARTMENT Action Plan FY2009-10 First Quarter Progress Report a a a a Key Project Milestone Q = Q Q Q Description of 1 O �- 2 O 3 0 4 0 Reasons for Variances&Adjustments Administrative Office Bidding process. X Yes Improvements, Phase Award construction contract. X Yes II End of construction. X P Delay in city review of permit drawing set. NEW (Priority 1) SCHEDULE: September 2009. (AP completion date: 3Q FY2009-10) Skyline Field Office Board approval of scope. X No Scope change per Ad Hoc Committee request to Remodel research remodel vs. build new green bldg and (Priority 1) explore long term staff facilities needs. (AP completion date: I I NEW DATE: TBD. 4Q FY2010-11) Complete schematic design. X No Same as above. Complete design development. X No Same as above. Complete construction X No Same as above. documents. Submit permit applications. X No Same as above. Bidding process. X No Same as above. NOTE: On Target Code: Yes= Milestone completed in quarter as planned 9 No = Milestone not completed in quarter as planned P =Milestone partially completed in quarter as planned 0 =This work is ongoing OPERATIONS DEPARTMENT Action Plan FY2009-10 First Quarter Progress Report Description of Key Project Milestone Q1 O T Q2 O IT Q3 O h Q4 O Reasons for Variances&Adjustments Upgrade Citations and Complete entry of test data X Yes Project may be extended into 4th quarter to ensure Warnings Database by field Administrative adequate testing time for new system. (Priority 1) Assistants. Conduct periodic testing of system to ensure (AP completion date: accuracy and conduct meeting with users to ensure FY2009-10) needs are met. Have patrol staff field test X Yes system. Create reports based on X Yes existing reports in current database, and monthly and annual reports. Complete X Yes documentation/User Manual for new system. Transition existing data to X No new system. Two-Way Radio Seek grant funding sources X Yes This is a multi-year project, which we now feel will Improvement Project for the project. require the full five year time frame: ority 1) -Required agreements both Santa Clara and San (HP completion date: Mateo Counties are being negotiated. FY2011) -A potential 2"d frequency is in negotiation. -A Possible loss of our consultant's representative may require a new representative to get up to speed. Complete Mobile Repeater X Yes A waiver request for an FCC license for the mobile Pilot Program. repeaters has been submitted. NOTE: On Target Code: Yes= Milestone completed in quarter as planned 10 No = Milestone not completed in quarter as planned P =Milestone partially completed in quarter as planned 0 =This work is ongoing OPERATIONS DEPARTMENT Action Plan FY2009-10 First Quarter Progress Report Description of Key Project Milestone Q1 O Q2 O Q3 O h Q4 O Reasons for Variances&Adjustments Two-Way Radio Complete Microwave X Yes Improvement Project System Design. (continued) Picchetti Ranch OSP Project must be completed X Yes Real property is the lead department for this projc. Stream Restoration/ by the start of official "wet Grading Improvements season". (10/15/2009) (Priority 1) (AP completion date: 3Q FY 2009-10) Construct Ford across Project must be completed X No Planning is the lead department for this project Dennis Martin Creek at by the start of official "wet This project is grant funded (prop.50)and will be Thornewood OSP. season". (10/15/2009) delayed due to the State budget situation. Construct and open the Bridal Trail,and restore the Natural Stream Channel by removing Old Roadbed (Priority 2) (AP completion date: 3Q FY2009-10) NOTE: On Target Code: Yes= Milestone completed in quarter as planned 11 No = Milestone not completed in quarter as planned P =Milestone partially completed in quarter as planned 0 =This work is ongoing OPERATIONS DEPARTMENT Action Plan FY2009-10 First Quarter Progress Report 4�i a a Description of Key Project Milestone Q1 O h Q2 O Q3 Or- Q4 O Reasons for Variances&Adjustments Fremont Older OSP- Project will need to be X Yes Parker Ranch Trail Re- completed by the start of Route official "wet season". (Priority 2) (10/15/2009) "O completion date: FY2009-10) Los Trancos Trail and Project must be completed R No Planning is the lead department for this project. Drainage by the grant due date,or by This project is grant funded (Prop. 50)and will be Improvements the start of official"wet delayed due to the State budget situation. (Priority 2) season". (10-15-2009) (AP completion date: 3Q FY2009-10) Monte Bello OSP Trail Project will need to be X Yes Re-Alignments of completed by the start of White Oak Trail official "wet season". (Priority 3) (10/15/2009) (AP completion date: FY2009-10) NOTE: On Target Code: Yes=Milestone completed in quarter as planned 12 No = Milestone not completed in quarter as planned P = Milestone partially completed in quarter as planned 0 =This work is ongoing OPERATIONS DEPARTMENT Action Plan FY2009-10 First Quarter Progress Report Description of Key Project Milestone Q1 O Q2 O Q3 O Q4 O � Reasons for Variances&Adjustments Control of Slender Coordinate program to X Yes Ten year work plan to be completed in 2016. False Brome at control slender false brome Thornewood OSP,and on private properties near on Nearby Properties District preserves in spring (Priority 1) through fall 2009. (AP completion date: FY2016) Sudden Oak Death Conduct Agri-Fos spraying X Yes Ten year work plan to be completed in 2016. Monitoring and at 3 sites in May 2009. Research (Priority 1) (AP completion date: FY2016) NOTE: On Target Code: Yes=Milestone completed in quarter as planned 13 No = Milestone not completed in quarter as planned P =Milestone partially completed in quarter as planned 0 =This work is ongoing OPERATIONS DEPARTMENT Action Plan FY2009-10 First Quarter Proitress Report 4-0 a a a Description of Key Project Milestone Q1 O Q2 O IT Q3 O M Q4 O FM- Reasons for Variances&Adjustments Conservation Grazing Complete grazing X Yes Anticipated completion of project in 2018. Program management plans for new (Priority 2) properties prior to 2010 (AP completion date: grazing season. _")018) Prescribed Burns Notify public of possibility X Yes Design of monitoring program and pre-burn (Priority 2) of controlled burns at monitoring has been completed. (AP completion date: Rancho de Guadalupe and FY2018) Russian Ridge. Plan for burns and do X Yes necessary pre-burn control activities at Rancho de Guadalupe. Conduct burn at Rancho de X Yes Guadalupe safely. Plan for burns and do X Yes necessary pre-burn control activities at Russian Ridge. Conduct burn at Russian X Yes Ridge. Conduct post-burn X Yes monitoring as necessary. NOTE: On Target Code: Yes= Milestone completed in quarter as planned 14 No = Milestone not completed in quarter as planned P =Milestone partially completed in quarter as planned 0 =This work is ongoing OPERATIONS DEPARTMENT Action Plan FY2009-10 First Quarter Progress Report L L PA PA Description of Key Project Milestone Q1 O h Q2 O Q3 O Q4 O Reasons for Variances&Adjustments Skyline Ridge Tree Remove obsolete Christmas X Yes All phases of construction to be completed by Farm trees, regrade unstable November, 2010. Maintenance and monitoring to be Restoration/Phase III slopes and drainages, and completed by September, 2015. (Priority 3) install erosion control (AP completion date: measures. 3Q FY2009-10 for construction;2Q FY2015 for maintenance& monitoring) Plant and seed with native X Yes species. Maintain, monitor and X X 0 report on new and prior plantings and erosion control. NOTE: On Target Code: Yes=Milestone completed in quarter as planned 15 No = Milestone not completed in quarter as planned P =Milestone partially completed in quarter as planned O =This work is ongoing i PUBLIC AFFAIRS DEPARTMENT Action Plan FY2009-10 First Quarter Progress Report +J .� L L Description of Key Project Milestone QS O Q2 O Q3 O Q4 O Reasons for Variances&Adjustments Support for La Honda Support Planning Dept. with Draft X Yes Master Plan events Master Plan release; 1st Public (Priority 1) Hearing (tentative approval). (AP completion dote: 2" cY2009-10) Support Planning Dept.with Draft X P Draft Master Plan Board review process Plan edits. extended to allow for Board Informational Report and 4 public hearings versus 2. NEW DATE: August 2009. Support Planning Dept. Finalize X P Same as above. NEW DATE: August 2009. CEQA document. Support Planning Dept.Circulate X P Same as above. NEW DATE: August— CEQA document. September 2009. Support Planning Dept. with 2nd X Yes Same as above. NEW DATE: September Public Hearing(final plan adoption, 2009. CEQA Certification). NOTE: On Target Code: Yes=Milestone completed in quarter as planned 16 No = Milestone not completed in quarter as planned P = Milestone partially completed in quarter as planned 0 =This work is ongoing PUBLIC AFFAIRS DEPARTMENT Action Plan FY2009-10 First Quarter Progress Report +r r ++ a.+ tW Description of Key Project Milestone Q1 O � Q2 O Q3 O F Q4 O Reasons for Variances&Adjustments Support for Sierra Support Planning Dept.to X Yes Azul/Bear Creek Complete Admin Draft Plan & EIR. Redwoods Master Plan events (Priority 1) (AP completion date: 4Q FY2009-10) Support Planning Dept.to Release X No Delay due to extended planning process for of Draft Plan and DEIR. La Honda and need to stagger master planning processes given staff time constraints. Support Planning Dept.with Open X No Same as above. House with full Board. Support Planning Dept.to X Yes Assemble Final EIR with comments received to date and their responses. Support Planning Dept.with 1st X Yes Public Hearing(tentative adoption). Support Planning Dept. complete X Yes Final Master Plan and EIR; 2nd jPublic Hearing(plan adoption and CEQA cert.). NOTE: On Target Code: Yes=Milestone completed in quarter as planned 17 No = Milestone not completed in quarter as planned P =Milestone partially completed in quarter as planned 0 =This work is ongoing PUBLIC AFFAIRS DEPARTMENT Action Plan FY2009-10 First Quarter Progress Report i a, a Description of Key Project Milestone Q1 O Q2 O Q3 O h Q4 O Reasons for Variances&Adjustments Visitor Estimate Survey Intern advertising&selection (if X Yes —Phase III needed). implementation (Priority 2) projected ' letion date: 4Q FY2009-10) Survey season preparation. X Yes Active surveying at designated X Yes X Yes preserves. Season wrap up (removal of X Yes equipment,final download of survey numbers). Draft report memo to Board & X Ye s es staff. "Healthy Trails" Continue program research, X Yes X Yes X Yes Program Development including creating potential rity 1) partnerships with health (At,completion date: organizations&wellness-oriented 4Q FY2009-10) businesses. Develop program proposal, X Yes X Yes including formally establishing partnerships through agreements. NOTE: On Target Code: Yes=Milestone completed in quarter as planned 18 No = Milestone not completed in quarter as planned P =Milestone partially completed in quarter as planned O =This work is ongoing 11 PUBUC AFFAIRS DEPARTMENT Action Plan FY2009-10 First Quarter Progress Report a Description of Key Project Milestone Q1 O � Q2 O � Q3 O Q4 O ~ Reasons for Variances&Adjustments District Coffee Table Conduct early phase research & X Yes X Yes X Yes X Yes Picture Book further scope the project with the (Priority 2) District's LFPAC members. (AP projected completion date: 4Q FY2009-10) Draft photographer/writer/artist X Yes RFP. New Logo As needed,continue to work with X 0 X 0 X 0 X 0 Implementation District departments to implement (Priority 1) the new logo. (AP projected completion date: 4Q FY 2009-10) Transition the volunteer uniform X Yes items to the new logo. Continue to develop, in X 0 X 0 X 0 X 0 coordination with logo graphic design consultant, a broad District Identity Guideline to ensure consistent use of District's identity. Work with the District's Legal X Yes Program to trademark the logo. NOTE: On Target Code: Yes= Milestone completed in quarter as planned 19 No = Milestone not completed in quarter as planned P =Milestone partially completed in quarter as planned 0 =This work is ongoing PUBLIC AFFAIRS DEPARTMENT Action Plan FY2009-10 First Quarter Progress Report a oDescription of Key Project Milestone Q1 O Q2 O h Q3 O 2- Q4 O Reasons for Variances&Adjustments eNature Wildlife NOTE: Project is contingent upon Two Year contract agreement. Guides Shearwater's ability/availability to (Priority 2) support the program. (AP projected r oletion date: 4Q 09-10) In coordination with Shearwater, X Yes Inc. launch the eNature Wildlife Guides on the District's website. As the launched Wildlife Guides will X Yes X Yes be in Beta for an established timeframe,follow up on any technical issues that arise(1S`Beta: 12/2009,2"d Beta:3/2010). Work with District volunteers to X Yes further customize the guides to District preserves as needed. Legislation Milestones cannot be determined t. ,rity 1) as this project is dependent on the (AP projected unpredictable legislative process. completion date: 4Q FY2009-10) NOTE: On Target Code: Yes=Milestone completed in quarter as planned 20 No = Milestone not completed in quarter as planned P =Milestone partially completed in quarter as planned 0 =This work is ongoing PUBLIC AFFAIRS DEPARTMENT Action Plan FY2009-10 First Quarter Progress Report aPC Description of Key Project Milestone Q1 O F- Q2 O Q3 O Q4 O Reasons for Variances&Adjustments Federal Legislation Milestones cannot be determined (Priority 1) as this project is dependent on the (AP projected unpredictable legislative process. completion date: 4Q FY2009-10) Docent Program Research X Yes Recruitment& Training: OEL&NC (Priority 1) (AP projected completion date: 4Q FY2009-10) Train Docents. X Yes New docents begin "shadowing". X Yes New docents take lead roles. X Yes NOTE: On Target Code: Yes=Milestone completed in quarter as planned 21 No = Milestone not completed in quarter as planned P =Milestone partially completed in quarter as planned 0 =This work is ongoing PUBLIC AFFAIRS DEPARTMENT Action Plan FY2009-10 First Quarter Progress Report aDescription of Key Project Milestone Q1 O Q2 O Q3 O Q4 O Reasons for Variances&Adjustments Interpretive Systems Request&compile samples of X Yes Plan other agencies' interpretive plans (Priority 2) as examples of approach & (AP projected breadth. oletion date: 4Q 09-10) Determine scope& priorities of a X Yes plan in-house; possibly establish a committee. Solicit RFPs from interpretive X Yes consultants. Review proposals, select&contract X Yes with a consultant. Work with consultant to research X Yes interpretive opportunities based on natural &cultural resources of each preserve. Begin drafting the interpretive plan. X Yes NOTE: On Tamet Code: Yes= Milestone completed in quarter as planned 22 No = Milestone not completed in quarter as planned P =Milestone partially completed in quarter as planned 0 =This work is ongoing PUBLIC AFFAIRS DEPARTMENT Action Plan FY2009-10 First Quarter Progress Report a v Description of Key Project Milestone Q1 O tf° Q2 O N Q3 O 1- Q4 O tm Reasons for Variances&Adjustments ARMS Program Determine & implement field X Yes Management supervision system with Operations (Priority 1)(AP Department. projected completion date: 4Q FY2009-10) Monitor new field supervision X Yes system to ensure volunteers are receiving timely, useful responses to their questions& requests. Organize & lead a staff/volunteer X Yes meeting to discuss program success,challenges, etc. Discuss 2010-2011 plan/potential X Yes for half-time field supervision. Upgrade Volunteer Create online quizzes for X Yes Web Pages graduating Crew Leader and (Priority 1) Volunteer Trail Patrol volunteers. (AP projected completion date: 4Q FY2009-10) Contact local schools&form X Yes partnership for creating video clips for volunteer pages. Beta test& upload new video clips X Yes &enhanced pages. Send evaluations to volunteers X Yes regarding new features. NOTE: On Target Code: Yes= Milestone completed in quarter as planned 23 No = Milestone not completed in quarter as planned P =Milestone partially completed in quarter as planned 0 =This work is ongoing ADMINISTRATION DEPARTMENT Action Plan FY2009-10 First Quarter Progress Report Description of Key Project Milestone Q1 Q2 0 Q3 M Q4 Or Reasons for Variances&Adjustments Research& Phase I—Create project team & X Yes Completion in next fiscal year with exception of Evaluate New determine needs& Payroll module. Integrated requirements. Accounting,Budget 'inance ware Package (Priority 1) (AP completion date: FY 2010-11) Phase II—Retain consultant, X Yes research local government programs/vendors/cost, and prepare RFP. Phase III—Evaluate proposals, X Yes recommend new system to Board and request approval to purchase. Phase IV-Overlap for X Yes implementation into 1Q FY 2010-11. (Payroll module is exception with 1Q FY 2011-12 implementation) NOTE: On Target Code: Yes= Milestone completed in quarter as planned 24 No = Milestone not completed in quarter as planned P = Milestone partially completed in quarter as planned 0 =This work is ongoing ADMINISTRATION DEPARTMENT Action Plan FY2009-10 First Quarter Progress Report 44 W 0) d a Description of Key Project Milestone Q1 O F Q2 O Q3 O M Q4 Oc F Reasons for Variances&Adjustments Year-end Audit of Start Audit Financial Services X Yes (Priority 1) (AP completion date: 2Q FY 2009- 10) Finish Audit X Yes Office Copiers Phase I—Create project team, X Yes Ahead of schedule, RFP has been developed and (Priority 1) review current contract and issued. (AP completion evaluate current equipment. date: 3Q FY2009- 10) Phase II—Research & identify X Yes needs/features/costs. Prepare RFP and solicit proposals. Phase III—Review and evaluate X Yes proposals. Recommend vendor to Board & request approval for purchase. Install,test and train staff on new equipment. NOTE: On Target Code: Yes=Milestone completed in quarter as planned 25 No = Milestone not completed in quarter as planned P =Milestone partially completed in quarter as planned 0 =This work is ongoing ADMINISTRATION DEPARTMENT Action Plan FY2009-10 First Quarter Progress Report a 0 Description of Key Project Milestone Q1 O H Q2 O Q3 Oc Q4 Reasons for Variances&Adjustments District-wide Phase I—Create project team X Yes Project team created and needs determined. Policies& and determine needs Procedures Manuals rity 1) ,. completion date: 3Q FY2009- 10) Phase II—Organize materials, X Yes create master manual & distribute CD-based copies. Staff Retention and Phase I-Evaluate and analyze X Yes Attraction Survey— responses and comments from Implement survey. Management team and Workplace staff to identify, discuss, scope Improvements and recommend potential (Priority 1) workplace improvements to (AP completion Board. d^ : 4Q FY2009- Phase II—Allocate resources X Yes (staff time&funding)for workplace improvements. Implement improvements as approved &directed by Gen. Mgr. & Board. NOTE: On Target Code: Yes= Milestone completed in quarter as planned 26 No = Milestone not completed in quarter as planned P =Milestone partially completed in quarter as planned 0 =This work is ongoing i ADMINISTRATION DEPARTMENT Action Plan FY2009-10 First Quarter Progress Report Description of Key Project Milestone 41m Q2 m Q4 Oc Reasons for Variances&Adjustments New Staff Phase I—Review District, state, X Yes Orientation local and federal requirements, Program update forms and materials, (Priority 2) add new health &safety (AP completion section, and seek input from date: 3Q FY2009- departments. 10) Phase II—Incorporate ideas X Yes from departments, create DVD presentation of District overview, and create HR components for intranet. Performance Phase l—Mgmt Team reviews X P Performance evaluation system is being modified; Evaluation Forms performance 2007-8 evaluation therefore, need to modify the format of the forms (Priority 3) forms. HR makes revisions to again to meet the desired outcomes of the new (AP completion forms and has meet&confer system. date: 3Q FY2009- with District Field Employee's 10) Corp. Final revisions are made to forms. Phase II—HR provides training X No Might be delayed, pending timing of a successful to supervisors&managers on meet and confer session with the District Field use of new forms& Employees Corporation. performance appraisal methods. Implementation of new performance evaluation forms. NOTE: On Target Code: Yes= Milestone completed in quarter as planned 27 No = Milestone not completed in quarter as planned P = Milestone partially completed in quarter as planned 0 =This work is ongoing ADMINISTiRATION DEPARTMENT Action Plan FY2009-10 First Quarter Progress Report a a a Description of Key Project Milestone Q1 a Q2 M Q3 O Q4 0 F Reasons for Variances&Adjustments Replace Phone& Phases I & II—Audit phone X Yes Phone service records have been audited and District Voicemail System service records, set up mini-lab, needs have been identified. Demonstrations of (Priority 1) select vendor or in-house phone systems have been completed. (AP completion solution. Review records& 3Q FY2009- adjust services. Seek bids, purchase hardware&software. Install new system &conduct beta test. Fix workability issues. Phase III—Provide training on X Yes new system. Recycle or sell old system. Video Conferencing Phase I—Research potential X Yes to FFO&SFO Field systems, solicit& invite vendors Offices to bid on project. (Priority 1) /"°completion 4Q FY2009- 10) Phases II, 111—Choose vendor& X Yes obtain approval for contract.. Install and implement system. Test system between all 3 offices. NOTE: On Target Code: Yes= Milestone completed in quarter as planned 28 No = Milestone not completed in quarter as planned P = Milestone partially completed in quarter as planned 0 =This work is ongoing ADMINISTIRATION DEPARTMENT Action Plan FY2009-10 First Quarter Progress Report a v c Description of Key Project Milestone 41 O F 42 O 43 0 M Wt p M Reasons for Variances&Adjustments Create Virtual Phase I—Test VPN usage and X Yes Private Network evaluate user experience. (VPN) Increase current internet (Priority 1) bandwidth if required. Draft (AP completion District-wide VPN policy date:1Q FY2009- including high-level security 10) measures. Phase II—Review and approve X P VPN policy has not yet been approved. VPN policy. Set up District equipment/hardware for VPN District equipment has been set up for VPN access access. Install security and security measures have been installed. measures. Document&train Preliminary training has occurred. staff on how to use system. District-wide Phase I—Set up test lab&demo X Yes Intranet infrastructure has been completed and team Intranet services. Assign group of users of content managers has been developed. (Priority 2)(AP to test& provide feedback of completion date: service. 4Q FY2009-10) Phase II—Finalize choice& X Yes install intranet service(s). Create team of users from each department to start populating the intranet with content Phase III—General roll-out of X Yes intranet to all employees. NOTE: On Target Code: Yes= Milestone completed in quarter as planned 29 No = Milestone not completed in quarter as planned P =Milestone partially completed in quarter as planned O =This work is ongoing it f ADMINISTRATION DEPARTMENT Action Plan FY2009-10 First Quarter Progress Report a v a Description of Key Project Milestone Q1 O m Q2 O M Q3 Q4 0 Reasons for Variances&Adjustments Development& Establish Strategic Plan Team. X Yes Completion in July, 2010. Implementation of (March, 2009) District's Strategic Plan(Priority 1) (AP iletion date: Y2010-11) Team will design structure& Y P Draft structure and content have been designed but content of plan using best need review and comment from Strategic Working practice research, public and Group. private sector models& expertise of Strategic Plan Team members. Team will determine process to: X Yes 1) identify District vision, mission,goals, strategies and initiatives; 2) Establish a priority setting system &criteria for prioritization of initiatives and 3) establish performance measurement system to evaluate plan results. Staff will implement strategic X 0 X 0 X 0 Plan development will extend into FY2010-11. plan process&develop plan involving stakeholders, Board and staff. (FY2010) Strategic Plan completed & Plan completion will extend into FY2010-11. distributed. (FY 2010) NOTE: On Target Code: Yes= Milestone completed in quarter as planned 30 No = Milestone not completed in quarter as planned P =Milestone partially completed in quarter as planned 0 =This work is ongoing LEGAL SERVICES (ADMIN) Action Plan FY2009-10 First Quarter Progress Report 4 to a a a _ = tu Description of Key Project Milestone Q1 O 1- Q2 O N Q3 O h Q4 O Reasons for Variances&Adjustments Purisima-to-the- Close of Escrow on UC Elkus). Completion of all purchases in next fiscal year. UC Sea Property Elkus was in last FY's Action Plan. (Priority 1) X Yes X Yes (AP completion date: FY2010-11) Close of Escrow on POST(Blue X Yes Brush Canyon). Close of Escrow on POST (Lobitos Ridge). X Yes Draft Contingent on SFPUC priority X Yes Letter of Intent in FY 2009-10 and Transaction in FY Transactional for project and progress on 2010-11 per Action Plan. Documents to mutually acceptable terms of a Accomplish Bay letter of intent. Trail Connection between Ravenswood Open Space Preserve and Don Edwards National Wildlife Refuge (Priority 2) (AP completion date: FY2010-11) NOTE: On Target Code: Yes= Milestone completed in quarter as planned 31 No = Milestone not completed in quarter as planned P =Milestone partially completed in quarter as planned 0 =This work is ongoing J LEGAL SERVICES (ADMIN) Action Plan FY2OO9-10 First Quarter Progress Report Description of Key Project Milestone Q1 O Q2 O Q3 O Q4 O Reasons for Variances&Adjustments Represent District Continue discovery/trial X Yes in Pending preparation. Chiocchi v. District Litigation '^,iority 1) completion date: FY2009-10) Trial preparation, pretrial X Yes motions,trial. Resolve Negotiate appropriate X Yes Next fiscal year for negotiated resolution per Action Encroachment on resolution (contingent on status Plan. Kennedy Trail, of negotiations). Either Sierra Azul OSP implement Real Property's (Priority 1) (AP resolution or determine completion date: whether litigation is required to 2Q FY2010-11) achieve resolution. Represent District Document discovery and X Yes Contingent on mediation. in pending depositions. Anderson v. `rict Litigation ,. .iority 1) (AP completion date: 4Q FY2009- 10) Trial preparation or negotiated X Yes resolution. Trial. X Yes NOTE: On Target Code: Yes=Milestone completed in quarter as planned 32 No = Milestone not completed in quarter as planned P =Milestone partially completed in quarter as planned 0 =This work is ongoing LEGAL SERVICES (AAMIN) Action Plan FY2009-10 First Quarter Progress Report -W; UO Description of Key Project Milestone Q1 O Q2 O Q3 O Q4 O Reasons for Variances&Adjustments Ridge Vineyards Finalize fee acquisition. X P Q1:Completed negotiating major business terms; Property Exchange Transactional work deferred due to Real Property and (Priority 1) Legal Program priority needed for other Priority 1 (AP completion Projects in Q1 (Purisima to the Sea). date: 4Q FY2009- 10) Finalize easement transaction. X Yes Integrate Risk Implement database. X Yes Management Function into Legal Program (Priority 1) (AP completion date: 4Q 2009-10) Implement contracting X Yes resources. NOTE: On Target Code: Yes=Milestone completed in quarter as planned 33 No = Milestone not completed in quarter as planned P =Milestone partially completed in quarter as planned 0 =This work is ongoing LEGAL SERVICES (ADMII1i) Action Plan FY2009-10 First Quarter Progress Report Description of Key Project Milestone Q1 O Q2 O h Q3 O Q4 O Reasons for Variances&Adjustments Stevens Creek Adequately address upland X 0 Dependent on NASA& Navy schedules. Nature Study Area sources of contamination Site Remediation (NASA, Navy). (Priority 1) completion Dependenton NASA and Navy schedules) Resample site (Navy). X 0 Design Remedial plan &carry X 0 out(Navy). Begin restoration of site (Navy). X 0 _..aline Field Office Assist Planning Dept. in X No Based on revised Planning Department's schedule. (Priority 1) preparation of bid &contract Scope and schedule changed per Ad Hoc Committee. (AP completion documentation for projects. Department's schedule. Planning has Action Plan date: 4Q FY2010- Advise Planning during contract dates of Feb-March 2010 to begin the bidding process 11) implementation&construction. for Skyline Field Office improvements. NOTE: On Target Code: Yes= Milestone completed in quarter as planned 34 No = Milestone not completed in quarter as planned P =Milestone partially completed in quarter as planned 0 =This work is ongoing LEGAL SERVICES (ADMIN) Action Plan FY2009-10 First Quarter Progress Report a a tw Description of Key Project Milestone Q1 O ►f6- Q2 O Q3 O h Q4 O Reasons for Variances&Adjustments Administrative Assist Planning Dept. in X Yes Office preparation of bid &contract Improvements documentation for projects. (Priority 1) Advise Planning during contract (AP completion implementation &construction. date: 3Q FY2009- 10) NOTE: On Target Code: Yes= Milestone completed in quarter as planned 35 No = Milestone not completed in quarter as planned P = Milestone partially completed in quarter as planned 0 =This work is ongoing REAL PROPERTY DEPARTMENT Action Plan FY2009-10 First Quarter Progress Report W W a Description of Key Project Milestone Q1 O Q2 O Q3 O Q4 O ~ Reasons for Variances& Adjustments Land Purchases Purisima-to-the-Sea Close Escrow on POST(Blue X Yes Property Purchases Brush Canyon). 'ty 1) Close Escrow on UC Elkus X Yes Holdover from FY2008-09. Anticipated close of Escrow (. impletion date: Highlands. in Q2. FY2010-11) Close Escrow on POST(Lobitos X Yes Ridge) property. Potential New Land Pursue land purchase X Yes Close of Escrow on POST(Moore)addition to Sierra Additions opportunities, utilize non-profit Azul & POST(Roberts) addition to Mills Creek. (Priority 1) and agency partnerships and (AP completion date: previously secured grant funding FY2009-10) where available. New Land Transition Establish new land project teams X Yes Process(Priority 1) to ensure new land transition (AP completion date: process is adequate to address FY2009-10) costs, responsibilities&impacts. Ridge Trail&Coastal Negotiate agreements with State Project on hold due to State Budget situation. T Management Parks for cooperative h ments with management of the Bay Area California State Ridge Trail adjacent to Saratoga Parks(Priority 2) Gap Open Space Preserve and (AP completion date: California Coastal Trail at Cowell TBD) Ranch on the San Mateo Coast. NOTE: On Target Code: Yes=Milestone completed in quarter as planned 36 No = Milestone not completed in quarter as planned P =Milestone partially completed in quarter as planned 0 =This work is ongoing REAL PROPERTY DEPARTMENT Action Plan FY2009-10 First Quarter Progress Report Description of Key Project Milestone Q1 O Q2 O Q3 O Q4 O 1--- Reasons for Variances& Adjustments Bay Trail Connection Negotiate an exchange of X Yes Contingent upon negotiations with SFPUC. Between easements with the SFPUC Ravenswood Open providing for grant of Space Preserve and easements. Staff will evaluate Don Edwards feasibility of alternative trail National Wildlife easement routes through SFPUC Refuge lands and enter into letter of (Priority 2) intent with SFPUC. (AP completion date: FY2010-11) Property Management District AT&T X P AT&T not up for renewal Communication FAA. Replace with FAA; new lease in process; bring to the Leases board in August. (Priority 1) Metro PCS. X P Amendment in process; bring to the Board in August (AP completion date: C&C/GGNRA Tower. X Yes See milestones) Communication&Control (old X P Reassignment in process; priority given to Nextel,C&C, ACE site). and FAA; bring to Board in August/September. County of San Mateo. X No Priority given to other communication leases. Nextel. Yes Holdover from FY2008-09; complete. Defensible Space, Black X Yes New element of project. Mountain. New Land Rental POST(Blue Brush Canyon). X Yes Property Transition POST(Lobitos Ridge). X Yes (Priority 1) UC Elkus Ranch Grazing Lease. X Yes Holdover from FY2008-09. (AP completion date: Other residences—as needed. See milestones) NOTE: On Target Code: Yes=Milestone completed in quarter as planned 37 No = Milestone not completed in quarter as planned P = Milestone partially completed in quarter as planned 0 =This work is ongoing REAL PROPERTY DEPARTMENT Action Plan FY2009-10 First Quarter Progress Report Description of Key Project Milestone Q1 O N Q2 Or- Q3 O h Q4 O Reasons for Variances& Adjustments Bi-annual Contractor Review/revise current X Yes Bid Process policy/contracts. (Priority 2) Departments X Yes (AP completion date: Review/revise/policy/contracts. June, 2009) Board approval, X No Board approval not required as process already included in current administrative policy. Bids issued. X No Priority given to communication leases; new milestone end of Q2. Contractor selected. X No Priority given to communication leases; new milestone end of Q2. Picchetti Winery Dependent on time available Anticipated completion for Q2 or Q3 contingent upon Implementation from Planning and Operations. Fish &Game permit. Plan: Drainage Restoration (Priority 2) (AP completion date: See milestone-Q2 or Q3 FY 2009-10) Property Requirements document. X Yes Management Select software. X Yes Software(Priority 3) System up and running. X Yes (. )mpletion date: 3Q FY2009-10) Land Protection Ridge Vineyards Close Escrow on fee transfer. X No Negotiation of business terms complete Q1. Fee Property Exchange transfer deferred to Q3 with staff priority given to (Priority 1) Purisima to Sea project in Q1 and Q2. (AP completion date: Close Escrow on easement X Yes Q4 FY2009-10) transfer. NOTE: On Target Code: Yes= Milestone completed in quarter as planned 38 No = Milestone not completed in quarter as planned P =Milestone partially completed in quarter as planned 0 =This work is ongoing REAL PROPERTY BEPARTMENT Action Plan FY2009-10 First Quarter Progress Report 41i a a tu Description of Key Project Milestone Q1 O Q2 0 9 Q3 0 � Q4 O � Reasons for Variances& Adjustments Gullicksen Landfill Board approval of remediation X Yes County has filed lawsuit to compel remediation by Removal and Site plan and Permit to Enter. Gullicksen et al. Timeliness on milestone contingent Restoration upon County receiving remediation plan acceptable to (Priority 1) District. (AP completion date: FY2010-11) Commencement of Fill material X Yes Timeliness on milestone contingent upon Gullicksr removal from site. commencing remediation under court order or settlement. Resolution of Contingent upon negotiations. X Yes Kennedy Trail Access with neighboring property (Priority 1) owner. (AP completion date: Q3 FY2009-10) Design Review of Complete design review and X Yes District design review completed; however Stringer's Proposed Site negotiation for any amendment building permit application to County is currently Improvements on to Covenant of Restrictions. inactive,with the possibility the application may be Stringer Private In- (Restrictions if necessary) pulled and the remodel project abandoned. holding at Russian Ridge OSP (Priority 2) (AP completion dates: 1 Q FY2009-10 Design review&2Q FY2009- 10 Board approval NOTE: On Target Code: Yes=Milestone completed in quarter as planned 39 No = Milestone not completed in quarter as planned P = Milestone partially completed in quarter as planned 0 =This work is ongoing REAL PROPERTY DEPARTMENT ' Action Plan FY2009-10 First Quarter Progress Report a a a Description of Key Project Milestone Q1 O F Q2 O Q3 O H Q4 O Reasons for Variances& Adjustments Youngblood Draft Exchange Agreement. X Yes Encroachment (Priority 3) (AP completion date: Driven by County& applicant) Bring executed Exchange X Yes Agreement to Board for approval. NOTE: On Target Code: Yes=Milestone completed in quarter as planned 40 No = Milestone not completed in quarter as planned P = Milestone partially completed in quarter as planned O =This work is ongoing J POTENTIAL NEW PROJECTS UNDER CONSIDERATION FOR MIDYEAR ADDITION TO FY2009-10 ACTION PLAN Real Public Admin Reasons Project may be added Project Name Planning Property Operations Affairs Admin Legal Svcs to FY2009-10 Action Plan Lower Purisima Creek x x x Respond to neighbor concerns regarding existing roadside Redwoods Parking Area parking on Purisima Creek Road;parking is currently limited to 6 vehicular spaces;parking demand on high visitation days can be greater than 40 vehicles. Cooley Landing Development x x x x x City of East Palo Alto has obtained a Packard Foundation Review grant and has hired a new project manager to reinitiate the planning process for the Cooley Landing Peninsula, located adjacent to Ravenswood OSP. Significant staff time is expected to review revised proposals, meet with City staff and community leaders and develop recommendations that complement District's use and management of the adjacent Preserve. Sierra Azul Mercury Mining x x x The California Regional Water Quality Control Board has Waste Site Investigations issued a regulatory action letter,requiring the District to conduct mercury mining waste investigations to determine the need for onsite remediation. Several progress reports and a final report are required to be submitted,with the first report scheduled for December 31,2009. Hawthorne's Property Transfer x x x x x Trust distribution of property includes buildings earlier than anticipated; Board has already approved gift acceptance. The property transfer will require initiation of resource inventories,data collection,site assessments, etc.to collect existing conditions data to inform short-term management decisions and future planning. There is heightened interest in this property especially from the Town of Portola Valley. Rogue Valley Pond Hydrology x Failing pond outlet culvert replaced last year as interim and Modifications measure. Hydrology report in process. Modifications to the pond levee to upgrade outlet per Hydrology Report will likely be needed. Moody Gulch as an Addition to x x x x x Three water companies(Redwood,Chemeketa&Idylwild) Bear Creek Redwoods Open are ready to move forward with amended Moody Gulch Space Preserve Agreement. Depending on timing,property would be added to SA/BCR Master Plan. 41 POTENTIAL NEW PROJECTS UNDER CONSIDERATION FOR MIDYEAR ADDITION TO FY2009-10 ACTION PLAN Real Public Admin Reasons Project may be added Project Name Planning Property Operations Affairs Admin legal Svcs to FY2009-10 Action Plan Saratoga to Skyline-Sanborn x x x x Partnership with City of Saratoga&Santa Clara County Partnership Parks&Roads Dept to protect Congress Springs Scenic Corridor and provide a future trail connection between the City and Skyline-Sanborn County Park. Bear Creek Stables Analysis, x x x x x Site and implementation Plan for considering a long term Bear Creek Redwoods Open lease of BCR stables to coincide with Master Plan Space Preserve recommendations involving multiple depts. Saratoga Country Club x x x x x Negotiate potential easement as part of a resolution of the E ant/Property Exchange, Fremont Older Prospect Road Parking Lot dispute with the Fr.. int Older Open Space Saratoga Country Club. Preserve Spring social event for local x Board-requested event held on April 2, 2009. elected officials Craig Britton Trail Renaming x x March 11, 2009 Board decision to rename the Soda Gulch and Bench event Trail the"Craig Britton Trail",construct and install a memorial bench and hold a dedication event. Apple Orchard/Stevens Creek x Transfer of project from POST requires additional Canyon Ranch volunteer resources. F rus Sampling,Alma x x Santa Clara Vector Control testing at Mt. Umunhum and C, &Mt. Umunhum Alma College requires coordination, neighbor notification and preparation for possibility that tests come back positive. Dog waste at Pulgas Ridge x x Situation requires campaign to build public awareness. "Eyebrows"caused by x x Damage to preserves requires campaign to reach out to mountain bikers mountain biking community. 42 • Midpeninsula Regional • ' Open Space District i To: Board of Directors From: Stephen E. Abbors Date: July 22, 2009 Re: FYI's 9 " IMidpeninsula Regional Open Space District i I CLOSING MEMORANDUM To: Stephen E. Abhors, General Manage From: Michael Williams,Real Properly Manager Date: July 7, 2009 Subject: Peninsula Open Space Trust(Moore)Property Addition, Sierra Azul Open Space Preserve Escrow closed for the subject transaction on June 30,2009, and title to and possession of this 81.5-acre parcel passed to the District. I am not aware of any use and management concerns that were not addressed in the staff report to the Board. In accordance with the Public Notification Policy,neighbors to the property were notified of this purchase. As there were no comments made by any of the neighbors or members of the public that might require amendment to the use and management recommendations, close of escrow marks the final adoption of the Preliminary Use and Management Plan, approved by the Board of Directors at its meeting j of May 13, 2009. The following chart presents dedication and acquisition details for this property: DEDICATION&AC UISITION INFORMATION Ownership Status: Board Approval Date& Preserve Resolution Number or & County Grantor Acres (Fee,Easement,Lease, General Manager Area & Mgmt Agreement) Approval Date A.P.N. Peninsula Open 81 5 Fee May 13,2009 Sierra Azul 558-30-001 Space Trust 09-13 M mt.Status: Dedication Date g & Closing Date (Open,Closed,CMU, Status(Intended or Purchase Price GIS Code or Other T Withheld) ype June 30,2009 Closed Withheld Fee $250,000 ID#2076 Misc.Notes: cc: Board of Directors Planning Administration GIs Coordinator Accounting Public Affairs Operations&Field Offices Legal Midpeninsula Regional Open Space District CLOSING MEMORANDUM To: Stephen("E. A,born,General Manager '},�rTW�ms Real Pro er Manager From: Mir "cA p h Date: July 7, 2009 Subject: Peninsula Open Space Trust(Roberts) Property Addition, Mills Creek Open Space Preserve Escrow closed for the subject transaction on June 30, 2009 and title to and possession of this 31.9-acre parcel passed to the District. I am not aware of any use and management concerns that were not addressed in the staff report to the Board. In accordance with the Public Notification Policy,neighbors to the property were notified of this purchase. As there were no comments made by any of the neighbors or members of the public that might require amendment to the use and management recommendations,close of escrow marks the final adoption of the Preliminary Use and Management Plan, approved by the Board of Directors at its meeting of June 24, 2009. The following chart presents dedication and acquisition details for this property: DEDICATION&ACQUISITION INFORMATION Ownership Status Board Approval Date& Preserve County Resolution Number or & & Grantor Acres (Fee,Easement,Lease, General Manager Area A.P.N. Mgmt Agreement) Approval Date Peninsula Open June 24,2009 Space ace Trust Mills Creek 064-390-020 31.9 Fee 09-20 Dedication Date Mgmt.Status: & Closing Date (Open,Closed,CMU, Status(Intended or Type Purchase Price GIS Code or Other) Withheld) June 30,2009 Closed Intended Cash $400,000 ID 42066 Gift $250,000 $650 000 Misc.Notes: 1. Service Fee:The Fire Service Fee is$405.91 as required by the Agreement between San Mateo County and the District(Regarding Fire Services)increasing 2%annually. 2. The Access Easement(Attachment 1)to the subject property from Miramontes Street does not allow for genral public use. 3. As part of this transaction,the former owner has reserved an easement to use and maintain an existing well and pipeline(Attachment 2). 4. As part of this transaction,the District was assigned a lease for an existing storage shed which expires in December 2010 and requires the lessee to remove the shed and belongings at the end of the term(Attachment 3). 5. The Purchase Agreement with POST includes a covenant for 5 years to recognize significant donors in accordance with the District's"Policies for Site Naming and Gift Reco nition". cc: Board of Directors Administration Accounting Planning GIS Coordinator Public Affairs Legal Operations&Field Offices-Attachments 1,2&3 Attachments: 1.Access Easement 2. Well,Pipeline and Access Easement 3.Lease Agreement Midpeninsula Regional 12 Open Space District CLOSING MEMORANDUM To: Stephen E. Abbors, General Manager,_4_:�iw From: Michael Reeves, Real Property Specialist C �G � Date: July 8, 2009 Subject: Peninsula Open Space Trust(Bluebrush Canyon)Property Addition, Purisima Creek Redwoods Open Space Preserve Escrow closed for the subject transaction on June 30, 2009 and title to and possession of this 259.92-acre parcel passed to the District. 1 am not aware of any use and management concerns that were not addressed in the staff report to the Board. In accordance with the Public Notification Policy, neighbors to the property were notified of this purchase. As there were no comments made by any of the neighbors or members of the public that might require amendment to the use and management recommendations, close of escrow marks the final adoption of the Preliminary Use and Management Plan approved by the Board of Directors at its meeting of June 24,2009. The following chart presents dedication and acquisition details for this property: DEDICATION&ACQUISITION INFORMATION Ownership Status: Board Approval Date& Preserve Resolution Number or & County Grantor Acres (Fee,Easement,Lease, General Manager Area & Mgmt Agreement) Approval Date A.P.N. Purisima Creek Peninsula Open 259.92 Fee June 24,2009 Redwoods 066-230-060 Space Trust 09-19 Mgmt.Status: Dedication Date CMU, & Purchase Price GIs Code or Other) Closing Date (Open,Closed, Status(Intended or Type e Withheld June 30,2009 Closed Withheld Cash $3,225,000 ID#1682 Misc.Notes: 1. Service Fee:The Fire Service Fee is$1,181.61 as required by the agreement between San Mateo County and the District regarding fire services,increasing 2%annually. 2. The property has an agricultural tenant who grazes cattle under an existing agricultural lease that expires on March 9,2010. This lease was assigned to the District as part of this transaction,and will be replaced with a District lease(Attachme nt agricultural lease with the same tenant on or before the expiration of the existing ( ) 3. The property also has a rental residence. POST's rental agreement with the existing tenants was replaced with a District month-to-month residential rental agreement at close of escrow(Attachment 2). 4. An access easement across the adjoining Beffa property provides vehicular access to the portion of the subject property located on the south side of Purisima Creek(Attachment 3). POST also granted a license to the District to access the south side of the creek from POST's adjacent Lobitos Ridge property(Attachment 4). 5. The Purchase Agreement with POST also includes a covenant for 5 years to recognize significant donors in accordance with the District's"Policies for Site Naming and Gift Recognition" cc: Board of Directors Administration—residence value$185,000 Accounting Planning GIS Coordinator Public Affairs Legal—residence value$185,000 Operations&Field Offices-Attachments 1,2,3&4 Attachments: 1. Agricultural Lease 3. Access easement across Beffa(Parcel Three of attached legal description) 2. Residential Rental Agreement 4. Access License from POST Integrated Resource Planning and Management Program Quarterly Summary: April—June 2009 Resource Planning and Management Lead Progress Project/Description Department Cultural and Historic Resources Cultural Resources Training Planning Completed training for AO and field offices Operations rations in February. p tS' White Oaks Trail Re-route Cultural Resources planning Surveyed trail reroute in Monte Bello OSP for Survey cultural resources prior to construction. Alma College Conditions Assessment Planning Selected consulting team through RFP process and entered into contract. Districtwide Cultural Resources Inventory and Planning Began inventory of collected artifacts and Curation preliminary curation assessment. Collected significant cultural resources from Beatty Property Resources Collection Planning structures prior to demolition at addition to Sierra Azul OSP. Ecological Restoration Skyline Ridge Tree Farm Restoration Operations Hired contractor for maintenance of Phase 1. Design of Phase lI under way. Purisima-to-the-Sea Properties Consultant has submitted draft Grazing Operations Management Plans for Purisima-to-the-Sea Grazing Management Plan properties. San Mateo County approved removal of Pulgas Ridge Eucalyptus Removal Operations additional eucalyptus trees in 2009 through 2011. Education/Interpretation California Coastal Prairie Workshop, Elkus Range Staff attended workshops. District Rangeland Camp, Sudden Oak Death workshop, California Operations Ecologist taught at the range camp and guided Native Grassland conference tour of MROSD's conservation grazing properties. Protecting Wildlife During Maintenance Operations San Francisco Bay Bird Observatory led tailgate training for field staff. District Consultant(Condor Country Operations Consulting)conducted field training on Aquatic Amphibians & Reptiles Planning California red-legged frog, San Francisco garter snake and western pond turtle at Mindego Ranch. District Resource Specialist presented South Bay Ecological Restoration Workshop Operations restoration program for the Skyline Ridge tree farm at workshop. - 1 - Integrated Resource Planning and Management Program Quarterly Summary I"Quarter,April through June,2009 Education/Interpretation (cont.) Planning Released RFP to solicit partnership and Resource Management Grants Program Operations research proposals for 2"d year of grant Public Affairs program. Environmental Remediation Continued review of US Army Corps of Mt Urnunhum/Almaden AFS Remediation Planning Engineers cleanup efforts at former Air Force Public Affairs Base. Obtained federal appropriation request in both houses of Congress for FY 2010. Planning Began contractor selection for debris site Driscoll Ranch Remediation cleanup to meet requirements of Water Board closure of site. Planning Entered into contract with Geocon Mindego Ranch Landfill Removal Consultants to design and implement remediation. Rare,Threatened and Endangered Species Management Hired consultant hired to survey California Operations Rare Amphibians and Reptiles at Mindego Planning red-legged frog, San Francisco garter snake and western and turtle at Mindego ponds. Contracted with BAGG Engineers to Driscoll Ranch Pond DR06 Repair Planning complete geotechnical investigation and design for repair of CA red-legged frog breeding p nd. Conducted on-site meeting with Santa Clara Valley Water District, US Fish and Wildlife Monte Bello OSP Pond Management Plan Planning Service, and CA Department of Fish and Game to present project. SCVWD was not able to obtain concurrence from USFWS for ro'ect to atisfy mitigation requirements. Resources Inventory Conducted botanical surveys of Purisima to Botanical Surveys Operations the Sea properties. Operations Collaborated with the University of Colorado Pond Surveys Planning to monitor Driscoll Ponds for amphibian parasites. Wool Ranch Pond Management Plan Planning Completed second year of pond monitoring at former Wool Ranch (La Honda Creek OSP). Consulting Geologist completed partial Bear Creek Redwoods/Sierra Azul OSP Road and Planning inventory of roads and trails within preserves. Trail Inventory Remainder of inventory will be completed this fiscal year. Integrated Resource Planning and Management Program Quarterly Summary I"Quarter, April through June,2009 Resource Program Planning and Policy Development Held meeting with Water Board staff for 5- Year Routine Maintenance Permit and RWQCB Maintenance 5-Year Permit Planning submitted application package for current year's projects. District staff invited to attend Water Board annual meeting and present on watershed protection efforts of the District. Wool Ranch Pond Management Plan Planning Completed second year of pond monitoring at former Wool Ranch(La Honda Creek OSP). Mailed outreach letter to neighboring parcels with overlapping defensible space in Sierra Wildland Fire Defensible Space Program Planning Azul OSP region. Participated in completion of Lexington Hills Community Wildfire Protection Program report. Completed revisions to Wildland Fire section La Honda Creek Master Plan Resources Element Planning of report. Presented on resource management recommendations at 2 public hearings Bear Creek Redwoods/Sierra Azul Master Plan Completed revisions to Wildland Fire section Planning Resources Element of report. Vegetation Management Hired contractor and conducted preventative treatment of oaks trees with Agri-Fos fungicide, removed bay trees at research sites Sudden Oak Death Operations in Rancho San Antonio, Monte Betio and El Corte de Madera Creek OSPs. Planted potentially resistant tan oak trees at Skyline Ridge OSP. Participated in Sudden Oak Death Science Symposium. Pulled, mowed and sprayed cocklebur, fennel, French broom, Harding grass, slender false brome, thistles at Bear Creek Redwoods, El Corte de Madera, La Honda Creek, Long Invasive Plant Control Operations Ridge, Los Trancos, Mills Creek, Mindego, Public Affairs Monte Bello, Picchetti Ranch, Pulgas Ridge, Purisirna Creek, Rancho San Antonio, Ravenswood, Russian Ridge, Saratoga Gap, Skyline Ridge, Windy Hill OSPs. Conducted training burn at Rancho de Guadalupe area of Sierra Azul OSP, including Prescribed Burns Operations prior and follow-up treatment of Harding grass. Conducted CEQA review for Mindego thistle control. Hired Go Native, Inc. as contractor Operations Vegetation Management Contractor Planning for work on Mindego Ranch and Districtwide projects. Completed Pest Control Recommendations. - 3 - Integrated Resource Planning and Management Program Quarterly Summary I"Quarter,April through June,2009 Vegetation Management cont. Completed CEQA review,developed reimbursement program with private property owners, hired Slender False Brome coordinator, surveys and treatment on open space preserves and private property currently Operations underway. Conducted workshops for Slender False Brome neighbors and contractors. Received funds Public Affairs from National Fish and Wildlife Foundation to reimburse removal of slender false brome on private property. Submitted new grant applications to California Department of Food & Agriculture (federal stimulus funds) and National Fish and Wildlife Foundation. i Water Quality Protection Selectively removed cattails to provide Alpine Pond Operations educational viewpoints while protecting a uatic s ecies. Completed plans and specifications and submitted to San Mateo County for grading Big Dipper Ranch Road Removal—DFG Fisheries Planning permit, obtained DFG permit. Completed Restoration Grant biological assessment for consultation with USFWS on listed species permitting for ro ect construction. Rogue Valley Pond Planning Completed hydrologic assessment of pond at Rancho San Antonio OSP. Schilling Lake Planning Contracted with Haro, Kasunitch to complete eotechnical investigation of impoundment. Completed installation of 3 bridges by SFO El Corte de Madera Creek OSP Watershed Planning crew and work to narrow upper segment of Protection Program Operations trail by volunteers and California Conservation Corps on EUM Creek Trail. Proposition 50 Grant Planning State placed hold on funding for bond funded Thornewood OSP p g n projects. Co nstruction postponed until 2010.e Wildlife Management Bird boxes Operations Monitored bluebird nesting boxes. Coordinating research on mountain lions Mountain Lion Management Operations including radio-tagging with collars under the Bay Area Puma Project. S:\Resource Management\Quarterly&Annual RM Reports to Board\2009 quarterly reports\Resource Management Quarterly Summary_Q 1_2009.doc - 4 - a ' ( Midpeninsula Regional Memorandum Open Space District To: MROSD Board of Directors From: Tina Hugg dg- Copy: _ Date: July 17, 2009 Re: Update on the Administrative Office Remodel Project for Board Meeting on July 22, 2009 This update is being provided to the Board regarding the current status of the Administrative Office remodel project as of July 17,2009. • Work completed includes the following: o Passed plumbing and electrical rough-in work inspection o Drywall work nearing completion; passed nails inspection o Fire sprinkler work nearing completion; final inspection scheduled for Friday,July 17`t' o Light tubes in Planning installed o Door for private office in Planning installed o Ceiling grid in kitchen installed o HVAC rough-in (kitchen) • Work underway: o AC unit in server room o Dry fire suppression system in server room o Windows in Planning private offices to be installed on Monday o Drywall being textured and sanded for painting,which may begin next week • Separate non-remodel related issues: o HVAC repair of boiler leak completed June 22"d o HVAC repair of malfunctioning VAV boxes serving Real Property area and server room underway(hot water is being fed through coils even though it is not called for, making both areas very warm) Next Steps: Staff will continue to work on: • Construction administration • Cost assessment for mid-to long-term HVAC improvements for the entire AO building An update will be provided through an informational memorandum to the Board at the next meeting. i Midpeninsula Regional ' Open Space District Memorandum To: MROSD Board of Directors From: Tina Hugg �- Copy: _ Date: July 17, 2009 Re: Update on the Skyline Field Office Remodel Project for Board Meeting on July 22,2009 This update is being provided to the Board regarding the current status of the Skyline Field Office remodel project as of July 17, 2009. • The second Staff Facilities Ad Hoc Committee has been scheduled for Wednesday, July 22"d at 8:00 AM. • Tannerhecht gave a preview to staff of their July 22"d presentation for the Staff Facilities Ad Hoc Committee. Staff provided feedback to be incorporated for the July 22"d Ad Hoc Committee meeting. • Staff has compiled information on construction costs. Staff has compiled information on preliminary plan for facilities improvements. This information will be provided at the July 22"d meeting. Next Steps: • SFO Remodel FYIs will be issued at every other Board meeting beginning July 22' , due to time spent on construction administration of the AO remodel, which has slowed progress on the SFO remodel project. • Respond to feedback received on July 17"'and continue to compile information on green construction costs, projected facility expansion, staff growth, priorities, and timelines in preparation for the July 22"d Ad Hoc Committee meeting. An update will be provided through an informational memorandum to the Board at the August 26`h meeting. Page 1 of 1 Anna Duong From: Anna Duong Sent: Friday, July 17, 2009 12:32 PM To: 'mkolluri@msn.com' Subject: Access to Rancho San Antonio Open Space Preserve via Olive Tree Lane, Los Altos Hills Dear Kathleen Kolluri and M.V. Kolluri: The District has received your letter and e-mail dated July 14, 2009 re: Access to Rancho San Antonio Open Space Preserve via Olive Tree Lane, Los Altos Hills. Your letter will be forwarded to the Board for a written response to the specific issues you raised. In regards to your request for(1) a copy of the minutes of the open meeting of the board held on July 08, 2009, it will not be available to the Board for approval until the August 12, 2009 regular meeting, as the turn around time for minutes transcribing takes about 4 weeks. Once approved by the Board on August 12, the District will provide you a written copy. As for your other request, (2) either written or audio transcripts of the open meeting of July 08, 2009 where the issue was discussed, the Clerk's Office is preparing a CD which includes such audio recordings and will send it to you via postal mail in the next few days. Lastly, you will be notified via e-mail when the issue of concern is discussed again at the District's future board meetings. Thank you for your letter and e-mail. Sincerely, Anna Duong. dk Anna Duon- Deputy District Clerk/Office Manager aduon (a,open space.org Midpeninsula Regional Open Space District 330 Distel Circle, Los Altos, CA 94022 P: (650)69 1-1 200 074 V: (650)691-0-W 7/17/2009 To: Nonette Hanko, Board President --Ilk -z-0 u 9 The Mid-Peninsula Open Space District From: Kathleen Kolluri &M. V. Kolluri , ED 24749 Olive Tree Lane, Los Altos Hills, CA 94024 (650) 949-1612 JUL 15 2009 mkolluri@msn.com LA i ilitC IONAL OPF Re: Access to Rancho San Antonio Open Space Preserve via Olive Tree Lane, Los DISMiOT Altos Hills We received your letter dated July 09, 2009. The letter does not address the questions that we raised at the board's open meeting on July 08, 2009. This is not surprising since the letter is identical to the draft response prepared by the staff for board consideration prior to the meeting being held. You state that the district is "not the entity to grant access". But by cooperating with installing the fence and gate and agreeing to the 13 property owners access to the public preserve as part of the easement agreement, the district HAS granted access to 13 property owners on the same private street that we reside on. There should be no legal justification for the district to grant access to a subset of the property owners on a private street and yet not grant access to all of the residents on the same private street. You also state that the board entered into an easement agreement with 13 property owners of the subdivision at the end of Olive Tree Lane in unincorporated Santa Clara County by which you committed in writing "not to promote or encourage use of the roadway by the public". Indeed we are questioning the justification and validity of the original agreement which was made with a subset and not all of the property owners on a private street. These issues were raised by us at the open meeting and have not been answered in your letter. We would like a response to specific issues that we raised at the meeting and are repeated above. We would also like 1) a copy of the minutes of the open meeting of the board held on July 08, 2009, 2) either written or audio transcripts of the open meeting of July 08, 2009 where the issue was discussed, and 3) be notified if this issue will be discussed at a future board meeting. Thank You. Sincerely, Kathleen Kolluri M. V. Kolluri Mid peninsula Regional P � • ' Open Space District To: Board of Directors From: Stephen E. Abbors Date: July 22, 2009 Re: Late FYI's Date: July 9,2009 CAL FIRE Contacts:Colleen Baxter(831)335-6724,Angela Bernheisel(831)335-6794 MROSD Contacts:Gordon Baillie,Leigh Ann Maze(650)691-1200 July 8 controlled burn safely, successfully completed in Russian Ridge Open Space Preserve Los Altos, California [July 9,20091 —The California Department of Forestry and Fire Protection(CAL FIRE) and the Midpeninsula Regional Open Space District(MROSD) successfully completed a controlled burn of 100 acres on July 8 in the Russian Ridge Open Space Preserve, located along Skyline Boulevard near the intersection of Page Mill Road. Weather conditions were favorable, and the burn was safely completed in about four hours providing a valuable opportunity for local fire agencies to practice wildland firefighting and interagency coordination. Firefighters from CAL FIRE,the La Honda Fire Brigade,the King's Mountain Volunteer Fire Brigade,the Palo Alto Fire Department and the Ben Lomond Fire Camp as well as rangers from the City of Palo Alto and MROSD participated. The burned area will serve as a fire break during the hotter, drier late summer and fall months, will help control invasive weeds like Harding grass, and increase the abundance and diversity of native California grasses and wildflowers next spring. Controlled burns are one of several tools MROSD uses to manage grasslands in the Russian Ridge Open Space Preserve for the health of the environment and to reduce fire hazard. Four controlled burns have been successfully implemented at Russian Ridge since 1998, and have proven effective in controlling brush, reducing invasive plants, and improving the native grasslands,which are adapted to periodic fire. As a result, Russian Ridge has become a popular Bay Area destination to see spring wildflowers. Other techniques used in combination with controlled burns at Russian Ridge include grazing, seeding, mowing, bio-control insects and selective herbicide application. Firefighters carefully monitor the controlled burn with hoses ready in the Russian Ridge Open Space Preserve Jul 8.The 100-acre burn was safe) and Y Y successfully completed in about four hours. Photo by Jack Owicki I , rt :w d. I Midpeninsula Regional Open Space District For Immediate Release i Date: July 7, 2009 Contact: Leigh Ann Maze,650.691.1200 MROSD releases weed-eating insects on non-native yellow starthistle Los Altos, California [July 7, 20091 —The Midpeninsula Regional Open Space District received 5,250 hairy weevils that will be released today and tomorrow in six open space preserves as part of the District's effort to reduce the spread of the non-native, invasive weed yellow starthistle and restore the natural environment on the preserves. Media representatives are invited to attend the weevil release at the Fremont Older Open Space Preserve near Cupertino and Saratoga Wednesday July 8 at 10 a.m.. Please contact Leigh Ann Maze before 4 p.m.on Wednesday July 7 if you're interested. The hairy weevil (Eustenopus villosus) is one of several insects researched by the U.S. Department of Agriculture that is effective in controlling yellow starthistle, substantially reducing the amount of seeds produced within three years. Weevils are a good tool for reducing starthistle in locations where other control methods such as mowing, prescribed burning, cutting, pulling, and select herbicide application, are not immediately feasible. The District first released hairy weevils in 1997, and conducted additional releases from 2004-2008, Follow up monitoring revealed that 40-90 percent of the yellow starthistle seedheads were damaged and the remaining starthistle populations in some locations noticeably declined. The District will continue to monitor the weevil populations and their effectiveness. Originally from Greece, the hairy weevil is 6-8 mm long, has a distinctive long snout and an overall brown-gray striped color. Adult weevils feed on developing buds and the larvae feast on immature seeds, effectively diminishing the yellow starthistle seed production. Created by voters more than 35 years ago, the Midpeninsula Regional Open Space District has successfully protected and managed more than 57,000 acres of open space.The public enjoys the District's diverse and beautiful preserves 365 days a year. The District is an independent, non-enterprise, California special district whose mission is to acquire and preserve a regional recnbelt of open s ace land in perpetuity,protect and restore the natural environment and provide opportunities for ecologically $ P P rP Y.P � P PP g Y I sensitive public enjoyment and education.www.openspace.org. Midpeninsula Regional Open Space District For Immediate Release Date: July 6,2009 CAL FIRE Contacts: Colleen Baxter(831)335-6724,Angela Bernheisel(831)335-6794 MROSD Contacts:Gordon Baillie,Leigh Ann Maze(650)691-1200 Controlled burn planned for July 8 in MROSD's Russian Ridge Open Space Preserve Los Altos, California [July 3,2009] —The California Department of Forestry and Fire Protection (CAL FIRE) and the Midpeninsula Regional Open Space District(MROSD) are planning a controlled burn of 100 acres on July 8 in the Russian Ridge Open Si)ace ('reserve, located along Skyline Boulevard near the intersection of Page Mill Road. The burn is expected to be completed in one day, but may extend to two or be rescheduled depending on weather conditions and availability of fire personnel and equipment. Please help us inform your audience in the Peninsula area that during the burn: • Smoke will be visible emanating from the burn site,and is not cause for alarm. • The Russian Ridge Open Space Preserve will be closed to the public. • There may be minor traffic delays on Skyline Boulevard. Fire personnel and equipment on-hand for the burn include four MROSD patrol units and a water tender, five CAL FIRE engines, a La Honda Fire Brigade engine and water tender, a King's Mountain Volunteer Fire Brigade engine, a Ben Lomond Fire Camp Crew and a firefighting helicopter. A control line has been established around the burn perimeter. Controlled burns are one of several tools MROSD uses to manage grasslands in the Russian Ridge Open Space Preserve for the health of the environment and to reduce fire hazard. Four controlled burns have been successfully implemented at Russian Ridge since 1998,. and have proven effective in controlling brush, reducing invasive plants such as Harding grass, and increasing the abundance and diversity of native California grasses and wildflowers, which are adapted to periodic fire. As a result, Russian Ridge has become a popular Bay Area destination to see spring wildflowers. Other techniques used in combination with controlled burns at Russian Ridge include grazing, seeding, mowing, bio-control insects and herbicides. "The controlled burn improves fire safety by reducing dry vegetation and creating a firebreak along this prominent ridgeline in San Mateo County. The burn also provides valuable live fire training to local emergency response agencies, who work together when incidents occur on Open Space District lands and in surrounding communities," said CAL FIRE Unit Chief John Ferreira. Media representatives with interest in this controlled burn should contact the Public Information Officers at CAL FIRE or MROSD listed above. Created by voters in 1972,the Midpeninsula Regional Open Space District has successfully protected more than 57,000 acres of open space.The public enjoys the District's diverse and beautiful preserves 365 days a year.The District is a public agency whose mission is to acquire and preserve a regional greenbelt of open space land in perpetuity,protect and restore the natural environment,and provide opportunities for ecologically sensitive public enjoyment and education. �v�iiv.opensnsrce.rrr�