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Home My Public Portal About20090909 - Agenda Packet - Board of Directors (BOD) - 09-25 Midpeninsula Regional Open Space District Meeting 09-25 SPECIAL AND REGULAR MEETINGS BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 6:00 p.m. Wednesday, September 09,2009 330 Distel Circle Los Altos,California AGENDA 6:00 ROLL CALL SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-CLOSED SESSION I Conference with Legal Counsel-Existing Litigation-California Government Code Section 54956.9(a)-Chiocchi et al. vs. Midpeninsula Regional Open Space District et al., Santa Clara Superior Court Case No. 107CV095669 REGULAR MEETING 7:00* REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ROLL CALL REPORT ON RETURN FROM CLOSED SESSION(The Board shall publicly state any reportable action taken in Closed Session pursuant to Government Code Section 54957.1) ORAL COMMUNICATIONS—PUBLIC ADOPTION OF AGENDA 7:10* CONSENT CALENDAR I Approve Minutes of July 22, 2009 and August 12,2009 Meetings 2 Approve Revised Claims Report 3 Approve Written Communications—Response to Kathleen Kolluri,Jim Sullivan and Paul Vicha 4 Authorize Payment for Additional Legal Services from the Law Finn of Hoge,Fenton,Jones&Appel in an Amount Not to Exceed$100,000 in the Matter of Chiocchi et al. vs. Presentation Center and Midpeninsula Regional Open Space District(Santa Clara Superior Court Case No. 107 CV 095669)— S. Schectman 5 Accept Audited Basic Financial Statements for the Year Ended March 31,200 —A.Jatczak Meeting 09-25 Page 2 7:20* BOARD BUSINESS 6 Update on the District's Volunteer Program—P. McKowan 7 District Coffee Table Book—R. Jurgensen 8 Review of FY2009-10 Budget First Quarter Report and Revised FY2009-1 0 Tax Revenue Forecast— A. Speidel INFORMATIONAL REPORTS— Written or oral reports on compcnsable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for factual information; request staff to report back to the Board on matter at a future meeting; or direct staff to place a matter on a future agenda. A. Committee Reports B. Staff Reports C. Director Reports SPECIAL MEETING CLOSED SESSION RECONVENED(IF NECESSARY) REPORT ON RETURN FROM RECONVENED CLOSED SESSION(IF NECESSARY)(The Board shall publicly state any reportable action taken in Closed Session pursuant to Government Code Section 54957.1) ADJOURNMENT Times are estimated and items may appear earlier or later than listed.Agenda is subject to change of order. TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during Oral Communications. Each speaker will ordinarily be limited to three minutes. Alternately,you may comment to the Board by a written communication, which the Board appreciates. Consent Calendar:All items on the Consent Calendar may be approved without discussion by one motion. Board members,the General Manager,and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. In compliance with the Americans with Disabilities Act,if you need assistance to participate in this meeting,please contact the District Clerk at(650)691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. Public records provided to a majority of the District's Board of Directors relating to an Agenda Item on the open session of a regular Board meeting will be made available for public inspection at the District's Administrative Office located at 330 Distel Circle,Los Altos,California 94022 during normal business hours. CERTIFICATION OF POSTING()I,'A(.ENDA________ 1,Anna Jatczak,Interim District Clerk for the Midpeninsula Regional Open Space District(MROSD),declare that the foregoing agenda for the September 9,2009 Special and Regular Meetings of the MROSD Board of Directors was posted and available for review on September 4,2009 at the Administrative Offices of MROSD,331 Distel Circle,Los Altos,California,94022. The agenda is also available on the District's web site at http://www.onensi)ace.or Signed this 4th day of September 2009,at Los Altos,California. Interim District Clerk Date: 09/04/09 Claims No. 09-15 Meeting 09-25 Date 9/9/09 Revised Midpeninsula Regional Open Space District # Amount Name Description 10939 $13,162.50 Go Native District Wide Vegetation Management 10940 $12,910.00 Golden Gate General Engineering Former Fletscher Property Demolition&Site Cleanup 10941 $11,795.21 Go Native Invasive Species Control&Herbicide Application-Mindego Hill 10942 $9,385.43 `1 Knapp Architects Alma College Conditions Assessment 10943 $9,281.44 All Premium Promotional Products Volunteer Program T-Shirts 10944 $9,140.00 `2 Chicago Title Company Title&Escrow Fees For Hanson Exchange 10945 $8,415,26 Hewlett-Packard Company 44 Inch Design Jet Printer,3 Printheads&3 Years Hardware Support-Planning Department 10946 $7,940.00 Timothy C. Best,CEG Consulting Services-Road Assessment At ECDM 10947 $7,210.12 Hertz Equipment Rental Equipment Rental For Road Improvements&Culvert Installation On Various Roads In The Skyline Area 10948 $6,571.59 Macro Corporation Project Management Services-Implementation Of District's New Radio System 10949 $5,868.82 "3 Dell Commercial Credit Two Battery Pack Units For Server Room 10950 $5,798.25 Condor Country Consulting Biological Services To Assist With Formal Consultations With USFWS Regarding Potential San Francisco Garter Snakes At Big Dipper Ranch 10951 $5,709.92 Condor Country Consulting Herpetological Surveys Of Mindego Hill Ranch 10952 $5,633.90 The Bank Of New York Mellon Note Paying Agent Fees-1996&1999 Revenue Bonds 10953 $4,261.91 Pape' Machinery Rental Equipment-Two Excavators For Culvert Replacement At Kennedy Trail,Tree Project At Picchetti,Tree Work At RSA& Culvert Work At Fremont Older 10954 $4,163.77 `4 U.S. Postmaster Postage-Annual Report and Fall Newsletter Mailing 10955 $3,687.68 Emergency Vehicle Solutions Outfit Patrol Truck With Code 3 Equipment 10956 $3,542.85 San Francisco Bay Bird Observatory Nest Surveys At Monte Bello Burn Area 10957 $3,339.81 Gardenland Power Equipment Field Supplies,Auger,Auger Bit,Power Pruner&Generator 10958 $3,280.00 Pete Montson Accommodations-Rental For Ranger Academy 10959 $3,164.74 The Ferguson Group Legislative Consultant-Lobbyist For Mt. Umunhum 10960 $3,001.32 Metro Mobile Communications Remote Mount Mobile Radio&Radio Supplies 10961 $2,830.00 '5 California Park&Recreation Society Registration Fee-Pacific Southwest Maintenance Management School For Two Employees 10962 $2,390.40 Northgate Environmental Management Environmental Consulting Services-Review U.S.Army Corps Of Engineers Work At Mt. Umunhum 10963 $2,380,00 Oliver Bock Reimbursement-Slender False Brome Treatment 10964 $2,277.35 '6 First National Bank Conferences&Training Expenses-Wildland Fire Training/ Water Distribution Review Training/CALPELRA Conference/ American Planning Association Conference 10965 $2,222.33 Tires On The Go Tires 10966 $2,183.81 Design Concepts Graphic Design Services-Brochures,Envelopes For Brochure Packets&Stationary Update 10967 $2,157.39 Ecological Concerns Native Revegetation Maintenance&Monitoring-Skyline Ridge Tree Farm 10968 $2,094.74 Kier&Wright Civil Engineers& Survey Of Trail Easement Across Lands At St.Joseph's Hill Surveyors 10969 $2,050.62 '7 Mortensen Design Design Services For New District Logo 10970 $2,042.04 Madco Welding Supplies-Plasma Torch/Air Filters!Oxygen Tank Exchange For Maintenance Truck 10971 $1,994.00 County Of Santa Clara-Department Hazardous Material Storage Permits-SFO Of Environmental Health 10972 $1,958.20 Tadco Supply Janitorial Supplies 10973 $1,800.00 Ricoh Americas Corporation Pick Up&De-Installation Of All Copy Machines At All Offices In Preparation Of New Copy Machines 10974 $1,754.21 Patsons Media Group Printing Services-Good Neighbor&St.Joseph's Hill Brochures 10975 $1,750.00 '8 First American Title Company Escrow Fee For UC Elkus Ranch Uplands Purchase Page 1 of 5I. it Claims No. 09-15 Meeting 09-25 Date 9/9/09 Revised Midpeninsula Regional Open Space District # Amount Name Description 10976 $1,650.00 JAMS Mediation Services-Anderson Litigation 10977 $1,627.90 Pacific Ag. Rentals Equipment Rental-Tractor For Discing&Mowing 10978 $1,550.00 *9 San Jose Water Company Water Meter Refundable Deposit-Bear Creek Redwoods 10979 $1,347.95 Cascade Fire Equipment Company Fire Pumper Supplies, Fire Tools&Field Supplies 10980 $1,226.17 Geocon Consultants Environmental&Geotech ical Cons ulting Services For Mindego Ranch Landfill 10981 $1,198.57 *6 First National Bank Field Supplies/GPS Unit/Safety Glasses/Hose For Maintenance Pumper/Cargo Nets/Galvanized Sign Stakes 10982 $1,166.13 Pape' Machinery Tractor Repair 10983 $1,125.00 Aaron's Septic Tank Service Pumping Services-Monte Bello, Purisima Creek&Rental Residence 10984 $1,123.45 *10 Office Depot Office Supplies, Break Room Supplies,File Tote&File Folders 10985 $1,093.22 Target Specialty Products Landscaping Supplies 10986 $1,089.36 *11 Joshua Charles Catering Final Payment-Catering for Volunteer Recognition Event 10987 $1,084.39 Reed&Graham Asphalt For Mora Residence Driveway,Straw Bales To Close Illegal Trail&Straw Bales For Skyline Ridge Tree Farm Restoration Project 10988 $1,038.00 Santa Rosa Junior College Registration Fee For Ranger Academy 10989 $975.00 Balance Hydrologics Consulting Services-In-Stream Sediment Monitoring At ECDM 10990 $950.00 *12 Valley Tree Care Dead Tree Removal-St.Josephs Hill 10991 $900.00 McKowan, Paul Reimbursement-Volunteer Recognition Event Supplies 10992 $860,00 Golden State General Engineering Reimbursement For Fletscher Demolition Permits 9 9 10993 $835.05 California Water Service Company Water Service-FFO,AO,Windy Hill&Rental Residences 10994 $750.00 *13 California Department Of Fish&Game Pond Repair Project Application Fee 10995 $729.88 *6 First National Bank Event Expenses-Resolution Dedication Event/District Family Event 10996 $699.74 *6 First National Bank Office Supplies/Wall Clock/Fan For Electrical Room/Labels For Postage Machine/Ergo Equipment/Laminator/Frames For Historic Photos 10997 $695.00 Hsieh, Benny Reimbursement-Registration For Intel Developer Forum 10998 $691.20 Maaco Paint Utility Bed Ends&Tailgates On Two Patrol Trucks 10999 $649.11 *6 First National Bank Business Related Meals/Board Meetings/Planning Department Off-Site Meeting/New Employee Luncheon 11000 $621.20 Forestry Suppliers Fire Shelters 11001 $606.44 Roy's Repair Service Vehicle Repairs&Service 11002 $600.00 *14 Henna Garden Events&Entertainment Entertainment For Volunteer Recognition Event 11003 $597.75 Gartside,Ellen Reimbursement-Registration For California Invasive Plant Council Symposium&Mileage 11004 $595.00 *15 Seidner, Rich Reimbursement-Slender False Brome Treatment 11005 $575.00 *6 First National Bank CALPELRA Membership Dues/National Association For Interpretation Membership Dues 11006 $555.19 *6 First National Bank Volunteer Expenses/Name Badges/Snacks For Volunteer Projects 11007 $548.16 United Site Services Sanitation Services-Sierra Azul&Fremont Older 11008 $529.86 Highway Technologies Speed Bumps For Equestrian Parking Area 11009 $504.42 *16 Accent Arts Staff Recognition Event Photos 11010 $500.00 West Coast Falconry Academy Falconry Presentation For Staff Recognition Event 11011 $481.34 Direct Marketing Solutions Mail House Services 11012 $471.70 National Fire Fighter Corporation Web Gear For Fire Shelters 11013 $464.41 Beck's Shoes Uniform Expenses 11014 $460.00 Green Waste Dumpster Service-SFO 11015 $454,92 Jim Davis Automotive Vehicle Repairs,Service&Smog Checks 11016 $420.00 Bonita Twombly Reimbursement-Slender False Brome Treatment Page 2 of 5 ', I Claims No. 09-15 Meeting 09-25 Date 9/9/09 Revised Midpeninsula Regional Open Space District # Amount Name Description 11017 $415.17 *17 Staples Office Supplies, Breakroom Supplies&Binding Supplies 11018 $405.48 West Payment Center Legal Research&Books 11019 $400.00 Michael Cooper Appraisals Update Of Bergman Appraisal 11020 $362.99 Heimer, Dennis Reimbursement-Fire Training Expenses 11021 $361.62 Craftsmen Printing Printing Services-Business Cards&Dispatch Cards 11022 $358.28 Gou,Vicky Reimbursement-Volunteer Recognition Event Supplies 11023 $350.00 Palo Alto Upholstery Repair Upholstery On Maintenance Truck Seat 11024 $350.00 *18 Kasenchak, Peter Reimbursement-Slender False Brome Treatment 11025 $348,40 Mission Valley Ford Vehicle Repairs&Service 11026 $308.80 *6 First National Bank Books/Survey Monkey Monthly Subscription/League Of California Cities Handbook Inserts 11027 $304.00 Royal Brass Field Supplies, Degreaser,Zip Ties&Hose For Diesel Tank 11028 $296.52 Franciscan Glass Company Replace Window At Nature Center 11029 $294.05 Barron Park Supply Plumbing&Janitorial Supplies 11030 $280.00 Bruce Noble Reimbursement-Slender False Brome Treatment 11031 $266.00 Golden West Collision Center Patrol Truck Repair 11032 $257.12 Cal-Line Equipment Chipper Knife Sharpening 11033 $254.50 *6 First National Bank Rental Residence Expenses-Drain Clean Out For Ranger Residence At Fremont Older 11034 $253.15 Kier&Wright Civil Engineers& Engineering Services For Lot Line Survey-Former Lobner Surveyors Property 11035 $249.08 Dick Ouellette Reimbursement-Volunteer Recognition Event Supplies 11036 $239.37 Summit Uniforms Uniform Expenses 11037 $235.56 *6 First National Bank Nature Center Supplies-Digital Scale To Weigh Snake/Vet Services For Snickers 11038 $230.00 Macro Corporation Black Mountain Microwave Study For Districts New Radio System 11039 $229.30 ADT Security Services Alarm Service-SFO 11040 $222,09 Casterman,Mack Reimbursement-Mileage 11041 $209.43 Maze, Leigh Ann Reimbursement-Volunteer Recognition Event Supplies 11042 $207,44 San Jose Water Company Water Service-Rental Residence 11043 $207.32 Goodco Press Printing Services-Time Cards 11044 $207.22 CMK Automotive Vehicle Maintenance&Repairs 11045 $196.34 Chung,Jean Reimbursement-Volunteer Recognition Event Supplies&Mileage 11046 $178.73 Green Waste Garbage Service-SFO 11047 $175,00 Pentar Camera Repair 11048 $165.00 Lund,Pearson,McLaughlin Fire Sprinkler System Quarterly Inspection Protection System 11049 $160,68 *6 First National Bank Computer Expenses/DSL For FFO 11050 $151.45 Acme Rigging&Supply Company Cable For Skyline Ridge Tree Farm Restoration Project 11051 $150.06 Big Creek Lumber Lumber For Los Trancos Fault Markers 11052 $143.36 Continuing Education Of The Bar Legal Books 11053 $140.93 Unlimited Graphics&Sign Network Vehicle Decals 11054 $121.06 Ergo Works Ergonomic Equipment 11055 $110.00 Cupertino Medical Group Employee Medical Services 11056 $106.00 Del Rey Building Maintenance Janitorial Supplies-AO 11057 $103.24 Ace Fire Equipment&Service New Fire Extinguishers For AO Vehicle&FFO Company 11058 $100.03 Fitzsimons,Renee Reimbursement-Volunteer Recognition Event&Nature Center Supplies 11059 $100.00 *6 First National Bank Notice Of Exemption Filing Fees 11060 $89.92 Ricoh Americas Corporation Staples For Copier 11061 $85.81 CSK Auto Shop Supplies&Mirror For Tractor Page 3 of 5 Claims No. 09-15 Meeting 09-25 Date 9/9/09 Revised Midpeninsula Regional Open Space District # Amount Name Description 11062 $79.94 *6 First National Bank Car Washes 11063 $78.00 Pacific Telemanagement Services Pay Phone-Black Mountain 11064 $76.43 Bay Area News Group Advertisements-Invitation To Bid For Tunitas Creek Water Improvements 11065 $69.00 Terminix Pest Control-AO 11066 $66.68 FedEx Shipping Charges 11067 $61.25 *19 California Department Of Fish&Game Scientific Collecting Permit For Red-Legged Frog Work 11068 $60.00 Malone, Brian Reimbursement-Cell Phone 11069 $60.00 Sanguinetti, David Reimbursement-Cell Phone 11070 $60.00 Bankosh,Michael Reimbursement-Cell Phone 11071 $60.00 Beckman,Craig Reimbursement-Cell Phone 11072 $52.80 Simmons, Erica Reimbursement-Mileage 11073 $43.00 Allen's Press Clipping Bureau Clipping Service 11074 $37.97 United Parcel Service Parcel Shipping 11075 $35.00 County Of Santa Clara-Office Of The Fingerprinting Services Sheriff 11076 $34.44 Minton's Lumber&Supply Lumber For Volunteer Project 11077 $30.00 *20 County Of Marin Registration Fees For Horse Keepers Workshop On Clean Water 11078 $25.93 Los Altos Hardware Field Supplies 11079 $25.57 Gibbons,Stephen Reimbursement-Patrol Bike Supply 11080 $25.25 Rayne Of San Jose Water Conditioning Service-Fremont Older 11081 $25.00 County Of San Mateo Public Health Tick Testing Laboratory 11082 $25.00 Los Altos Business Machines Folding Machine Repair 11083 $20.00 Cupertino Bike Shop Patrol Bike Supplies 11084 $19.50 Parry, Rick Reimbursement-Uniform Expense 11085 $16.39 Hertz Equipment Rental Equipment Rental-Pipe Cutter 11086 $10.01 Bay Nature Institute Volunteer Recognition Event Expenses 11087 R $33,305.21 B Bros Construction Construction Services For AO Remodel 11088 R $8,533.33 Go Native Nursery Invasive Species Control&Herbicide Application-Mindego Hill 11089 R $3,683.50 Hoge, Fenton,Jones&Appel Legal Services-Chiocchi Litigation 11090 R $2,975.00 California Environmental Management Consulting Services-Write Spill Prevention Control& Service Co. Countermeasure Plan 11091 R $704.22 United Site Services Sanitation Services For Volunteer Recognition Event 11092 R $555.89 Petty Cash Office Supplies/Field Supplies/Parking& Mileage/Carwashes/Business Related Meals/Training Expenses/Volunteer Recognition Event Supplies 11093 R $451.07 Beck's Shoes Uniform Boots 11094 R $358.00 *21 Protection One IT Room Fire Suppression Hookup 11095 R $161.97 Target Specialty Products Landscaping Supplies 11096 R $140.25 Roessler,Cindy Reimbursement-Mileage Page 4 of 5 Claims No. 09-15 Meeting 09-25 Date 9/9/09 Revised Midpeninsula Regional Open Space District # Amount Name Description Total $275,536.22 *1 Urgent Check Issued 8/28/09 *2 Urgent Check Issued 8/18/09 *3 Urgent Check Issued 8/21/09 *4 Urgent Check Issued 8/21/09 *5 Urgent Check Issued 8/14/09 *6 Urgent Check Issued 8/6/09 The total amount for First National Bank Is$7,824.32 *7 Urgent Check Issued 8/31/09 *8 Urgent Check Issued 8/14/09 *9 Urgent Check Issued 8/28/09 *10 Urgent Check Issued 9/2/09 *11 Urgent Check Issued 8/26/09 *12 Urgent Check Issued 8/28/09 *13 Urgent Check Issued 8/21/09 *14 Urgent Check Issued 8/18/09 *15 Urgent Check Issued 8/26/09 *16 Urgent Check Issued 8/26/09 *17 Urgent Check Issued 9/2/09 *18 Urgent Check Issued 8/26/09 *19 Urgent Check Issued 9/2/09 *20 Urgent Check Issued 9/2/09 *21 Urgent Check Issued 9/4/09 I Page 5 of 5 Claims No. 09-15 Meeting 09-25 Date 9/9/09 Midpeninsula Regional Open Space District # Amount Name Description 10939 $13,162.50 Go Native District Wide Vegetation Management 10940 $12,910.00 Golden Gate General Engineering Former Fletscher Property Demolition&Site Cleanup 10941 $11,795.21 Go Native Invasive Species Control&Herbicide Application-Mindego Hill 10942 $9,385.43 *1 Knapp Architects Alma College Conditions Assessment 10943 $9,281.44 All Premium Promotional Products Volunteer Program T-Shirts 10944 $9,140.00 *2 Chicago Title Company Title&Escrow Fees For Hanson Exchange 10945 $8,415.26 Hewlett-Packard Company 44 Inch Design Jet Printer,3 Printheads&3 Years Hardware Support-Planning Department 10946 $7,940.00 Timothy C. Best,CEG Consulting Services-Road Assessment At ECDM 10947 $7,210.12 Hertz Equipment Rental Equipment Rental For Road Improvements&Culvert Installation On Various Roads In The Skyline Area 10948 $6,571.59 Macro Corporation Project Management Services-Implementation Of District's New Radio System 10949 $5,868.82 *3 Dell Commercial Credit Two Battery Pack Units For Server Room 10950 $5,798.25 Condor Country Consulting Biological Services To Assist With Formal Consultations With USFWS Regarding Potential San Francisco Garter Snakes At Big Dipper Ranch 10951 $5,709,92 Condor Country Consulting Herpetological Surveys Of Mindego Hill Ranch 10952 $5,633.90 The Bank Of New York Mellon Note Paying Agent Fees-1996&1999 Revenue Bonds 10953 $4,261.91 Pape' Machinery Rental Equipment-Two Excavators For Culvert Replacement At Kennedy Trail,Tree Project At Picchetti,Tree Work At RSA& Culvert Work At Fremont Older 10954 $4,163.77 *4 U.S. Postmaster Postage-Annual Report and Fall Newsletter Mailing 10955 $3,687.68 Emergency Vehicle Solutions Outfit Patrol Truck With Code 3 Equipment 10956 $3,542,85 San Francisco Bay Bird Observatory Nest Surveys At Monte Bello Burn Area 10957 $3,339.81 Gardenland Power Equipment Field Supplies,Auger,Auger Bit, Power Pruner&Generator 10958 $3,280.00 Pete Montson Accommodations-Rental For Ranger Academy 10959 $3,164.74 The Ferguson Group Legislative Consultant-Lobbyist For Mt. Umunhum 10960 $3,001.32 Metro Mobile Communications Remote Mount Mobile Radio&Radio Supplies 10961 $2,830,00 *5 California Park&Recreation Society Registration Fee-Pacific Southwest Maintenance Management School For Two Employees 10962 $2,390.40 Northgate Environmental Management Environmental Consulting Services-Review U.S.Army Corps Of Engineers Work At Mt. Umunhum 10963 $2,380,00 Oliver Bock Reimbursement-Slender False Brome Treatment 10964 $2,277.35 *6 First National Bank Conferences&Training Expenses-Wildland Fire Training I Water Distribution Review Training/CALPELRA Conference/ American Planning Association Conference 10965 $2,222.33 Tires On The Go Tires 10966 $2,183,81 Design Concepts Graphic Design Services-Brochures,Envelopes For Brochure Packets&Stationary Update 10967 $2,157.39 Ecological Concerns Native Revegetation Maintenance&Monitoring-Skyline Ridge Tree Farm 10968 $2,094.74 Kier&Wright Civil Engineers& Survey Of Trail Easement Across Lands At St.Joseph's Hill Surveyors 10969 $2,050.62 *7 Mortensen Design Design Services For New District Logo 10970 $2,042.04 Madco Welding Supplies-Plasma Torch/Air Filters/Oxygen Tank Exchange For Maintenance Truck 10971 $1,994.00 County Of Santa Clara-Department Hazardous Material Storage Permits-SFO Of Environmental Health 10972 $1,958.20 Tadco Supply Janitorial Supplies 10973 $1,800,00 Ricoh Americas Corporation Pick Up&De-Installation Of All Copy Machines At All Offices In Preparation Of New Copy Machines 10974 $1,754.21 Patsons Media Group Printing Services-Good Neighbor&St.Joseph's Hill Brochures 10975 $1,750.00 *8 First American Title Company Escrow Fee For UC Elkus Ranch Uplands Purchase Page 1 of 5 Claims No. 09-15 Meeting 09-25 Date 9/9/09 Midpeninsula Regional Open Space District # Amount Name Description 10976 $1,650.00 JAMS Mediation Services-Anderson Litigation 10977 $1,627.90 Pacific Ag. Rentals Equipment Rental-Tractor For Discing&Mowing 10978 $1,550.00 *9 San Jose Water Company Water Meter Refundable Deposit-Bear Creek Redwoods 10979 $1,347.95 Cascade Fire Equipment Company Fire Pumper Supplies,Fire Tools&Field Supplies 10980 $1,226.17 Geocon Consultants Environmental&Geotechnical Consulting Services For Mindego Ranch Landfill 10981 $1,198.57 *6 First National Bank Field Supplies/GPS Unit/Safety Glasses/Hose For Maintenance Pumper/Cargo Nets/Galvanized Sign Stakes 10982 $1,166.13 Pape' Machinery Tractor Repair 10983 $1,125.00 Aaron's Septic Tank Service Pumping Services-Monte Bello, Purisima Creek&Rental Residence 10984 $1,123.45 *10 Office Depot Office Supplies, Break Room Supplies,File Tote&File Folders 10985 $1,093.22 Target Specialty Products Landscaping Supplies 10986 $1,089.36 *11 Joshua Charles Catering Final Payment-Catering for Volunteer Recognition Event 10987 $1,084.39 Reed&Graham Asphalt For Mora Residence Driveway,Straw Bales To Close Illegal Trail&Straw Bales For Skyline Ridge Tree Farm Restoration Project 10988 $1,038.00 Santa Rosa Junior College Registration Fee For Ranger Academy 10989 $975.00 Balance Hydrologics Consulting Services-In-Stream Sediment Monitoring At ECDM 10990 $950.00 *12 Valley Tree Care Dead Tree Removal-St.Josephs Hill 10991 $900.00 McKowan,Paul Reimbursement-Volunteer Recognition Event Supplies 10992 $860.00 Golden State General Engineering Reimbursement For Fletscher Demolition Permits 10993 $835.05 California Water Service Company Water Service-FFO,AO,Windy Hill&Rental Residences 10994 $750.00 *13 California Department Of Fish&Game Pond Repair Project Application Fee 10995 $729.88 *6 First National Bank Event Expenses-Resolution Dedication Event/District Family Event 10996 $699.74 *6 First National Bank Office Supplies/Wall Clock/Fan For Electrical Room/Labels For Postage Machine/Ergo Equipment/Laminator/Frames For Historic Photos 10997 $695.00 Hsieh, Benny Reimbursement-Registration For Intel Developer Forum 10998 $691.20 Maaco Paint Utility Bed Ends&Tailgates On Two Patrol Trucks 10999 $649.11 *6 First National Bank Business Related Meals/Board Meetings/Planning Department Off-Site Meeting/New Employee Luncheon 11000 $621.20 Forestry Suppliers Fire Shelters 11001 $606.44 Roy's Repair Service Vehicle Repairs&Service 11002 $600.00 *14 Henna Garden Events&Entertainment Entertainment For Volunteer Recognition Event 11003 $597.75 Gartside, Ellen Reimbursement-Registration For California Invasive Plant Council Symposium&Mileage 11004 $595,00 *15 Seidner, Rich Reimbursement-Slender False Brome Treatment 11005 $575.00 *6 First National Bank CALPELRA Membership Dues/National Association For Interpretation Membership Dues 11006 $555.19 *6 First National Bank Volunteer Expenses/Name Badges/Snacks For Volunteer Projects 11007 $548.16 United Site Services Sanitation Services-Sierra Azul&Fremont Older 11008 $529.86 Highway Technologies Speed Bumps For Equestrian Parking Area 11009 $504.42 *16 Accent Arts Staff Recognition Event Photos 11010 $500.00 West Coast Falconry Academy Falconry Presentation For Staff Recognition Event 11011 $481.34 Direct Marketing Solutions Mail House Services 11012 $471.70 National Fire Fighter Corporation Web Gear For Fire Shelters 11013 $464.41 Beck's Shoes Uniform Expenses 11014 $460.00 Green Waste Dumpster Service-SFO 11015 $454.92 Jim Davis Automotive Vehicle Repairs,Service&Smog Checks 11016 $420.00 Bonita Twombly Reimbursement-Slender False Brome Treatment Page 2 of 5 Claims No. 09-15 Meeting 09-25 Date 9/9/09 Midpeninsula Regional Open Space District # Amount Name Description 11017 $415.17 *17 Staples Office Supplies, Breakroom Supplies&Binding Supplies 11018 $405.48 West Payment Center Legal Research&Books 11019 $400.00 Michael Cooper Appraisals Update Of Bergman Appraisal 11020 $362.99 Heimer,Dennis Reimbursement-Fire Training Expenses 11021 $361.62 Craftsmen Printing Printing Services-Business Cards&Dispatch Cards 11022 $358.28 Gou,Vicky Reimbursement-Volunteer Recognition Event Supplies 11023 $350.00 Palo Alto Upholstery Repair Upholstery On Maintenance Truck Seat 11024 $350.00 *18 Kasenchak, Peter Reimbursement-Slender False Brome Treatment 11025 $348.40 Mission Valley Ford Vehicle Repairs&Service 11026 $308.80 '6 First National Bank Books/Survey Monkey Monthly Subscription/League Of California Cities Handbook Inserts 11027 $304.00 Royal Brass Field Supplies, Degreaser,Zip Ties&Hose For Diesel Tank 11028 $296.52 Franciscan Glass Company Replace Window At Nature Center 11029 $294.05 Barron Park Supply Plumbing&Janitorial Supplies 11030 $280.00 Bruce Noble Reimbursement-Slender False Brome Treatment 11031 $266.00 Golden West Collision Center Patrol Truck Repair 11032 $257.12 Cal-Line Equipment Chipper Knife Sharpening 11033 $254.50 `6 First National Bank Rental Residence Expenses-Drain Clean Out For Ranger Residence At Fremont Older 11034 $253.15 Kier&Wright Civil Engineers& Engineering Services For Lot Line Survey-Former Lobner Surveyors Property 11035 $249.08 Dick Ouellette Reimbursement-Volunteer Recognition Event Supplies 11036 $239.37 Summit Uniforms Uniform Expenses 11037 $235.56 `6 First National Bank Nature Center Supplies-Digital Scale To Weigh Snake/Vet Services For Snickers 11038 $230.00 Macro Corporation Black Mountain Microwave Study For Districts New Radio System 11039 $229.30 ADT Security Services Alarm Service-SFO 11040 $222.09 Casterman,Mack Reimbursement-Mileage 11041 $209.43 Maze, Leigh Ann Reimbursement-Volunteer Recognition Event Supplies 11042 $207.44 San Jose Water Company Water Service-Rental Residence 11043 $207.32 Goodco Press Printing Services-Time Cards 11044 $207.22 CMK Automotive Vehicle Maintenance&Repairs 11045 $196.34 Chung,Jean Reimbursement-Volunteer Recognition Event Supplies&Mileage 11046 $178.73 Green Waste Garbage Service-SFO 11047 $175.00 Pentar Camera Repair 11048 $165.00 Lund,Pearson,McLaughlin Fire Sprinkler System Quarterly Inspection Protection System 11049 $160.68 '6 First National Bank Computer Expenses/DSL For FFO 11050 $151.45 Acme Rigging&Supply Company Cable For Skyline Ridge Tree Farm Restoration Project 11051 $150.06 Big Creek Lumber Lumber For Los Trancos Fault Markers 11052 $143.36 Continuing Education Of The Bar Legal Books 11053 $140.93 Unlimited Graphics&Sign Network Vehicle Decals 11054 $121.06 Ergo Works Ergonomic Equipment 11055 $110.00 Cupertino Medical Group Employee Medical Services 11056 $106.00 Del Rey Building Maintenance Janitorial Supplies-AO 11057 $103.24 Ace Fire Equipment&Service New Fire Extinguishers For AO Vehicle&FFO Company 11058 $100.03 Fitzsimons, Renee Reimbursement-Volunteer Recognition Event&Nature Center Supplies 11059 $100.00 "6 First National Bank Notice Of Exemption Filing Fees 11060 $89.92 Ricoh Americas Corporation Staples For Copier 11061 $85,81 CSK Auto Shop Supplies&Mirror For Tractor Page 3 of 5 Claims No. 09-15 Meeting 09-25 Date 9/9/09 Midpeninsula Regional Open Space District # Amount Name Description 11062 $79.94 '6 First National Bank Car Washes 11063 $78.00 Pacific Telemanagement Services Pay Phone-Black Mountain 11064 $76.43 Bay Area News Group Advertisements-Invitation To Bid For Tunitas Creek Water Improvements 11065 $69.00 Terminix Pest Control-AO 11066 $66.68 FedEx Shipping Charges 11067 $61.25 *19 California Department Of Fish&Game Scientific Collecting Permit For Red-Legged Frog Work 11068 $60,00 Malone, Brian Reimbursement-Cell Phone 11069 $60.00 Sanguinetti,David Reimbursement-Cell Phone 11070 $60.00 Bankosh,Michael Reimbursement-Cell Phone 11071 $60.00 Beckman,Craig Reimbursement-Cell Phone 11072 $52.80 Simmons, Erica Reimbursement-Mileage 11073 $43.00 Allen's Press Clipping Bureau Clipping Service 11074 $37.97 United Parcel Service Parcel Shipping 11075 $35.00 County Of Santa Clara-Office Of The Fingerprinting Services Sheriff 11076 $34.44 Minton's Lumber&Supply Lumber For Volunteer Project 11077 $30.00 *20 County Of Marin Registration Fees For Horse Keepers Workshop On Clean Water 11078 $25.93 Los Altos Hardware Field Supplies 11079 $25.57 Gibbons,Stephen Reimbursement-Patrol Bike Supply 11080 $25.25 Rayne Of San Jose Water Conditioning Service-Fremont Older 11081 $25.00 County Of San Mateo Public Health Tick Testing Laboratory 11082 $25.00 Los Altos Business Machines Folding Machine Repair 11083 $20.00 Cupertino Bike Shop Patrol Bike Supplies 11084 $19.50 Parry, Rick Reimbursement-Uniform Expense 11085 $16.39 Hertz Equipment Rental Equipment Rental-Pipe Cutter 11086 $10.01 Bay Nature Institute Volunteer Recognition Event Expenses Page 4 of 5 Claims No. 09-15 Meeting 09-25 Date 9/9/09 Midpeninsula Regional Open Space District # Amount Name Description Total $224,667.78 *1 Urgent Check Issued 8/28/09 *2 Urgent Check Issued 8/18/09 *3 Urgent Check Issued 8/21/09 *4 Urgent Check Issued 8/21/09 *5 Urgent Check Issued 8/14/09 *6 Urgent Check Issued 8/6/09 The total amount for First National Bank Is$7,824.32 *7 Urgent Check Issued 8/31/09 *8 Urgent Check Issued 8/14/09 *9 Urgent Check Issued 8/28/09 *10 Urgent Check Issued 912/09 *11 Urgent Check Issued 8/26/09 *12 Urgent Check Issued 8/28/09 *13 Urgent Check Issued 8/21/09 *14 Urgent Check Issued 8/18109 *15 Urgent Check Issued 8/26/09 *16 Urgent Check Issued 8/26/09 *17 Urgent Check Issued 9/2/09 *18 Urgent Check Issued 8/26/09 *19 Urgent Check Issued 9/2/09 *20 Urgent Check Issued 9/2/09 Page 5 of 5 Midpeninsula Regional ' Open Space District To: Board of Directors From: Stephen E. Abbo rs Date: September 9, 2009 Re: Written Communications September 10, 2009 Kathleen Kolluri & M.V. Kolluri 24749 Olive Tree Lane Los Altos, CA 94024 RE: Access via Olive Tree Lane to Rancho San Antonio Open Space Preserve Dear Mr. & Ms. Kolluri: The District's Board of Directors has received your letter of July 14, 2009 concerning the District's access easement to the Rancho San Antonio Open Space Preserve (Preserve) at the end of Olive Tree Lane. I understand that you have been sent both copies of the minutes and the audio transcript from the July 8, 2009 meeting as you requested. In the Board of Directors' letter to you dated July 9, 2009, the Board addressed the concerns expressed in your initial letter of June 3, 2009. Staff also attempted to answer your additional questions during the July 8"' Board of Directors meeting. I understand your concerns and did ask staff to research the matter further and report back to me to ensure the District has impartially and thoroughly studied your concerns. The District takes all constituent concerns seriously. We strive for mutual understanding and a resolution that works for all parties wherever possible. I have reexamined all the facts and, unfortunately, in this case, the Board of Directors cannot grant you the access rights you are requesting due to the prior legal agreement entered into between the District and the property owners adjacent to Olive Tree Lane in unincorporated Santa Clara County. If the Board were addressing this issue for the first time right now and had the benefit of hearing your concerns at the outset, the agreement might have been structured differently. However, this is not the case and the District Board is not addressing a new issue. As such, the Board must honor the District's prior legislative determination made in 1994 concerning this issue including the District's binding contractual commitments. That Agreement cannot be amended without the consent of all of the parties to that agreement. Let me start with a brief history of the Easement Agreement in question. In 1991 the District purchased the 280-acre Vidovich property as an addition to the Preserve. This occurred at a publicly-noticed meeting. Subsequently, 13 property owners in the subdivision at the end of Olive Tree Lane in unincorporated Santa Clara County contested the District's right to use Olive Tree Lane to access the Preserve for patrol and i had historic rights to use Olive Tree Lane The District contend ed that t mainten ance. T g and the 13 property owners contended it did not. These residents expressed concerns about ongoing problems of illegal parking and public entry into o the Preserve. Both the District and the property owners agreed that Olive Tree Lane was not a desirable point for general public access, but rather necessary for patrol, maintenance, and repair. 'To resolve this dispute, the District and these property owners negotiated a solution which took the form of the Easement Agreement. The District approved the Agreement at a publicly-noticed meeting in 1994. The District's principal concern was to protect and formalize its patrol access to the Preserve at the end of Olive Tree Lane and to address the expressed concerns of its immediate neighbors. At that time, neighbors along Olive Tree Lane east of this subdivision did not object to the District's use of Olive Tree Lane nor did they join the 13 neighbors in negotiations with the District. As discussed at the July 8th meeting, this Easement Agreement is a recorded and binding legal agreement with the 13 property owners in question. You have a copy of that agreement and you can see that the parties agreed that the road covered by the Agreement was private, would be gated, and posted to discourage trespassing. The District agreed not to promote or encourage public use. The District posted a sign reading "No Public Access" in accordance with the Easement Agreement. In summary, the District entered into a binding agreement with property owners at the end of Olive Tree Lane to "not encourage use of the roadway by the public". For that reason, the District would violate a legal agreement if it were to open the access point to all residents of Olive Tree Lane without the consent of the other parties to the Agreement. The Board encourages you to discuss your concerns with the property owners in question. Perhaps in discussing this matter with them, you might reach agreement on the terms of some limited access acceptable to both sides. We would then be willing to reengage on this issue and work with you and your neighbors should those discussions prove fruitful. Sincerely, Nonette Hanko Board President To: Nonette Hanko, Board President -Z-0 u 9 The Mid-Peninsula Open Space District From: Kathleen Kolluri&M. V. Kolluri 24749 Olive Tree Lane, Los Altos Hills, CA 94024 (650)949-1612 mkolluri@msn.com Re: Access to Rancho San Antonio Open Space Preserve via Olive Tree Lane, Los Altos Hills We received your letter dated July 09, 2009. The letter does not address the questions that we raised at the board's open meeting on July 08, 2009. This is not surprising since the letter is identical to the draft response prepared by the staff for board consideration prior to the meeting being held. You state that the district is"not the entity to grant access". But by cooperating with installing the fence and gate and agreeing to the 13 property owners access to the public preserve as part of the easement agreement,the district HAS granted access to 13 property owners on the same private street that we reside on. There should be no legal justification for the district to grant access to a subset of the property owners on a private street and yet not grant access to all of the residents on the same private street. You also state that the board entered into an easement agreement with 13 property owners of the subdivision at the end of Olive Tree Lane in unincorporated Santa Clara County by which you committed in writing"not to promote or encourage use of the roadway by the public". Indeed we are questioning the justification and validity of the original agreement which was made with a subset and not all of the property owners on a private street. These issues were raised by us at the open meeting and have not been answered in your letter. We would like a response to specific issues that we raised at the meeting and are repeated above. We would also like 1)a copy of the minutes of the open meeting of the board held on July 08, 2009,2)either written or audio transcripts of the open meeting of July 08, 2009 where the issue was discussed, and 3) be notified if this issue will be discussed at a future board meeting. Thank You. Sincerely, Kathleen Kolluri M. V. Kolluri Midpeninsula Regional Open Space District Email Correspondence September 10, 2009 To: Mr. Jim Sullivan, ssulljm@gi-nail.com Subject: Use of ear phones by preserve visitors, and trail conditions at El Corte de Madera Open Space Preserve Dear Mr. Sullivan: Thank you for Your August 2 nd e-mail regarding the use of ear phones by preserve visitors,and trail conditions at El Corte de Madera Open Space Preserve. The Board of Directors reviewed your comments at its Regular Meeting last night and I am providing this response to you based on those comments. You have suggested that District Ordinance 502.6 "Headsets and Earplugs" be expanded to include all types of visitors, not just bicyclists. Staff will specifically consider your comments when making their recommendations for changes when the ordinances are scheduled for review, which is anticipated to occur in 2010. We try to balance safety needs with the desires of users, which as you might imagine, can be a challenging task. Part of the process for ordinance review is to hold two hearings where members of the public can provide input on existing and proposed ordinances. If you haven't done so already, I would suggest that you regularly check our website to review our upcoming agendas so you will have the opportunity to comment at the public hearings in person, if you wish. The link is: http://www.openspace.org/about us/ineetings.asp Thank you also for your very kind comments regarding the trail work at El Corte de Madera Creek Open Space Preserve. Our field staff takes great pride in their work, and we will be sure to share your comments with them. Thanks again 1-or contacting us, and please feel free to contact any of our staff if you have any further questions or suggestions. Sincerely, Nonette Hanko President, Board of Directors cc: Board of Directors: From: JS [mailto:ssulljm@gmail.com] Sent: Sunday, August 02, 2009 10:06 AM To: Board@openspace.org Subject: Ordinance suggestion+trail rehab feedback at ECDM 502.6 Headsets and Earplugs. A person operating a bicycle, unicycle or similar device on District lands may not wear a headset covering, or earplugs in, both ears. This prohibition does not apply to any person using a prosthetic device that aids the hard of hearing or any other medical device required to be worn for medical purposes. Board, Thank You for the opportunity to make a suggestion on the above ordinance. My suggestion: Please expand this ordinance to include all users of our OSP's, My reasoning for suggesting this is as follows. Safety, it's important to hear what's going on around ourselves as we walk,ride around these lands. Not just for courtesy needs, but wild animal awareness. My own experience over the last few weeks while walking in Thornewood OSP, I encountered 2 jogger-walkers wearing music listening devices in both ears, they reacted to my presence somewhat surprised at first, and I had the nerve to feign being annoyed at my "surprising" him on the trail below the lake. This was not the I st time I have encountered non bicycling trails users seemingly completely oblivious to all around them while traversing our OSP's, Please consider expanding this ordinance to include all OSP trails users have at least I ear unencumbered by these listening devices. On another note, I had the pleasure to explore the new trails alignments+bridges on my Mt Bike within the El Corte De Madera Creek Trail at El Corte De Madera Creek OSP, The staff has done a Fantastic job of installing the bridges over the Creek(3), and the roughing up of the trail, using deadfall + water erosion bars to make this a wonderful trail to meander on. A special Thanx goes to staff members Steve Reed, Janis, and the Irish fellow, whom I encountered earlier in the year in various stages of construction on a# of the Trails within the OSP. Their expert knowledge+enthusiasm for our OSP's was very much evident and appreciated by myself. Please consider the above ordinance for modification, Yours in Trails, Jim Sullivan Pacifica September 10, 2009 Paul Vicha pvicha(ii)mac.ocom Dear Mr. Vicha: Thank you for our recent inquiry of the District regarding road maintenance in the Loma Tha y y q y b g Chiquita area of our Sierra Azul Open Space Preserve. That area is indeed within District Ward 1, represented by Director Pete Siemens. For your information, John Maciel has retired from the District, and David Sanguinetti is now our Operations Manager. The area where Loma Chiquita and Loma Prieta roadways cross District lands is in an area acquired by the District from the Chy Company in 2002. The only easements of record when the District purchased the property were those benefitting the State of California arising from their eminent domain action in 1965. Two of those roadways overlap the route used by residents traveling from the Loma Chiquita neighborhood to Loma Prieta Way. Easement holders have the obligation for road maintenance sufficient for their own use. "The District's own road standard is to encourage road repair or maintenance to achieve a minimum rural standard necessary for use by District vehicles. Staff informs me that CalFire does maintenance work on the sections of State easements that serve their mission in cooperation with the District. The District is supportive of residents along Loma Chiquita who wish to contribute to appropriate maintenance services for sections of the roadways that they use. However, my understanding is that the road surfaces were upgraded to a chip-seal surface several years ago by the homeowners without first preparing a gravel road-bed and that this surface is now showing significant deterioration. CalFire apparently found it necessary two years ago to restore portions of this surface to the prior graded dirt condition to prevent serious damage to their emergency vehicles. We ask that safety and resource protection be a foremost consideration in any work done on the roadway across our Preserve. To this end we ask to be notified of the nature and timing of any work anticipated to be undertaken on the roadway easement. Any work contemplated outside the existing roadway will require prior consultation with District staff. Should such a need arise, please contact Area Superintendent Michael Newburn at 650-691-2165 to make appropriate arrangements. Thank you very much. Sincerely, Nonette Hanko President i -----Original Message----- From: pviclia((-i),mac.com [mailto:pvicha&mac.com] Sent: Sun 8/9/2009 7:57 PM To: Vicky Gou, Pete Siemens Subject: 08/09/2009 - pvicha(6i mac.com - Contact Board First Name- Paul Last Name: Vicha Email Address: pvicha(rnae.com Ward / Location: Los Gatos Comments: Mr. Siemens, I am not sure if your responsibility is as far south as the maps do not show my area which is usually called Loma Chiquita or Sierra Azul? In the past I have spoken to a MrJohn Maccal (sp) who I believe managed the land near me. At that time I was President of Road District under the auspices of Santa Clara County. I am writing to ask about your policy on the maintenance of the roadway that connects our property to Lorna Prieta. The road is in terrible condition and will need extensive maintenance this summer in order to be a safe and reliable egress. In the past I have organized through donation and Volunteers work on the roads in this area. Mr. Maceal was involved with all efforts and although could not approve of these projects allowed us to work on the easement. I Would like to organize an effort over the coming weeks to repair and maintain the I mile section often called Cl IY that leads to the Lorna Prieta communications center. Please advise: Paul Vicha 408-529-65631 Midpeninsula Regional Open Space District R-09-98 Meeting 09-25 September 9, 2009 AGENDA ITEM 4 AGENDA ITEM Authorize Payment for Additional Legal Services from the Law Firm of Hoge, Fenton, Jones & Appel in an Amount Not to Exceed $100,000 in the Matter of Chiocchi et al. vs. Presentation Center and Midpeninsula Regional Open Space District (Santa Clara Superior Court Case No. 107 CV 095669). -GENERAL COUNSEL'S RECOMMENDATION Authorize payment for legal services to the law firm of Hoge, Fenton, Jones & Appel in an additional amount not to exceed $100,000 for legal representation in the above-entitled litigation. SUMMARY In January 2008, the Board approved retention of the law firm of Hoge, Fenton, Jones & Appel (Hoge Fenton) to defend the District's interests in this lawsuit and authorized legal services in an amount not to exceed $50,000 (See Report No. R-08-1 1). On August 13, 2008, the Board approved additional defense funds in the amount of$25,000. (See Report No. R-08-97). Additional litigation services are needed to prepare this litigation for trial. General Counsel is requesting the Board to approve the sum of$100,000 for attorney fees and costs in order to continue to properly defend the District in this lawsuit. DISCUSSION In October of 2007, the District and Presentation Center of Los Gatos, an interfaith retreat and conference center operated by the Sisters of the Presentation, a Catholic religious congregation of nuns, were sued by a group of landowners of six parcels adjacent to the District's Bear Creek Open Space Preserve ("Preserve") and Presentation Center. The suit alleges that the plaintiffs have an ownership interest in a water system located on the Preserve and owned by the Sisters and the District. The plaintiffs are seeking to establish their legal claim to this ownership interest in order to obtain water service needed to develop their parcels. The water system is located both on the Preserve and on the Sisters' adjacent lands. The litigation has been actively pursued by the litigants on both sides. A trial date is expected to be set shortly with the trial commencing early next year. Additional attorneys' fees will continue to be needed for pre-trial preparation, R-09-98 Page 2 discovery, pre-trial motions and other services needed to protect the District's interests in this matter. FISCAL IMPACT Since the District was served on October 24, 2007, the District required an immediate defense and tendered the matter to the District's insurer, CJPIA. CJPIA agreed to accept defense on a cost-share basis with the District. Under the General Manager's contractual authority, Hoge Fenton was initially retained to defend the District up to the General Manager's contractual authority limit of$25,000. On August 13, 2008, the Board approved an increase in legal service funds of$25,000. (Report No. R-08-97). General Counsel requests Board approval of additional legal services in an amount not to exceed $100,000. Funds for these services were budgeted in the FY2009-10 Real Property-Land Protection Program Category. PUBLIC NOTICE Public notice was provided pursuant to the Brown Act. No additional notice is required. CEQA COMPLIANCE This proposed action is not a project under the California Environmental Quality Act and no environmental review is required. NEXT STEPS The Purchase Order will be increased by $100,000 for the additional legal services required. If this case proceeds through pre-trial preparation and trial, Counsel will need to return to the Board for additional authorization in the future. Prepared by: Susan Schectman, General Counsel Contact person: Same as above ' IMidpeninsula Regional Open Space District r . R-09-102 Meeting 09-25 September 9, 2009 AGENDA ITEM 5 AGENDAITEM Audited Basic Financial Statements for the Year Ended March 31, 2009 GENERAL MANAGER'S RECOMMENDATION jo�r Accept the Audited Basic Financial Statements for the Midpeninsula Regional Open Space District for the Year Ended March 31, 2009. SUMMARY In the opinion of the independent auditor, Maze and Associates, the District's financial statements fairly represent the financial position of the governmental activities and each major fund of the District as of March 31, 2009. DISCUSSION Maze and Associates conducted the audit in accordance with generally accepted auditing standards, which require obtaining reasonable assurance that the financial statements are free of material misstatement. An audit includes examining sample evidence supporting the amounts and disclosures in the financial statements and assesses the accounting principles used and the estimates made by District management. The District's basic financial statements consist of three components: (1) government-wide financial statements; (2) fund financial statements and (3) notes to the basic financial statements. This is the third year that the District has presented its financial statements under the reporting model required by Governmental Accounting Standards Board Statement No. 34 (GASB 34), Basic Financial Statements and Management Discussion and Analysis for State and Local Governments. Also, the District implemented the provisions of GASB Statement No. 45, Accounting and Financial Reporting by Employers of Post Employment Benefits other than Pensions (OPEB). F— R-09-102 Page 2 FISCAL IMPACT There will be no fiscal impact since the services stated above were approved as part of the Administration Department's FY2009-10 budget. PUBLIC NOTICE Notice was provided pursuant to the Brown Act. No additional notice is necessary. CEQA COMPLIANCE No compliance is required as this action is not a project under CEQA. NEXT STEPS The Management Discussion and Analysis letter will be forwarded to the Board in the near future under separate cover, since it is not yet complete. Prepared by: Anna J. Jatczak, Interim Administration Manager. Contact person: Mike Foster, Controller Midpeninsula Regional Open Space District R-09-103 Meeting 09-25 September 9, 2009 AGENDA ITEM 6 AGENDA ITEM Update on the District's Volunteer Program GENERAL MANAGER'S RECOMMENDATION Accept Update on the District's Volunteer Program SUMMARY Paul McKowan, the District's Volunteer Programs Coordinator, will present an overview of the program and update the Board on recent program accomplishments. FISCAL IMPACT None PUBLIC NOTICE Notice was provided pursuant to the Brown Act. No additional notice is necessary. CEQA COMPLIANCE No compliance is required as this action is not a project under CEQA. NEXT STEPS None Prepared by: Paul McKowan, Volunteer Programs Coordinator. Contact person: Same as above Midpeninsula Regional Open Space District R-09-103 Meeting 09-25 September 9, 2009 AGENDA ITEM AGENDA ITEM Update on the District's Volunteer Program GENERAL MANAGER'S RECOMMENDATION Accept Update on the District's Volunteer Program SUMMARY Paul McKowan, the District's Volunteer Programs Coordinator, will present an overview of the program and update the Board on recent program accomplishments. FISCAL IMPACT None PUBLIC NOTICE Notice was provided pursuant to the Brown Act. No additional notice is necessary. CEQA COMPLIANCE No compliance is required as this action is not a project under CEQA. NEXT STEPS None Prepared by: Paul McKowan, Volunteer Programs Coordinator. Contact person: Same as above Midpeninsula Regional i ' y Open Space District r � R-09-106 Meeting 09-25 September 9, 2009 AGENDA ITEM 7 AGENDA ITEM District Coffee Table Book LEGISLATIVE, FUNDING AND PUBLIC AFFAIRS COMMITTEE RECOMMENDATION Accept Staff Report on Proposed Concept for District Coffee Table Book and Approve Moving Forward with Implementation of the Project SUMMARY Staff will present ideas about the production of a coffee table book as a key component to celebrate the District's 40"' anniversary in 2012. DISCUSSION The District's LFPAC committee discussed ideas for a coffee table book, a Key Project in the � Public Affairs Department's Action Plan, at its August 28, 2009 meeting and has asked staff to present them to the Board of Directors. Here is a list of the main thoughts: • The coffee table book would be a key component of the District's 40`" anniversary celebration and has a 2-year project timeline. • The book would include photography and artwork, drawing from the work of professional and amateur photographers and artists. Photos submitted by members of the public in the District's second annual photo contest, which is currently underway, are proposed for inclusion in the book. The District could also host docent-led photography/art outings or an "Art in Nature Day," which could feature several District preserves or locations where photographers/artists would do their creative work. Photos/artwork would then be selected from these outings for inclusion in the coffee table book. The District also has access to local artwork, as the District has been approached by a couple of local artists interested in donating some of their artwork to the District. • As an alternative to being arranged by District preserve, the book could be arranged by category (for example, by season, by region, by habitat, or coastside, ridgetop, and bayland). R-09-106 Page 2 • It would feature full color photos throughout, predominantly on one side of a double-sided page with very little supporting text on the other. • The book would be soft-bound, less than 200 pages. FISCAL IMPACT The book's cost will be budgeted over the next two fiscal years: 2011/2012 and 2012/2013; the estimated project cost is $30,000 ($20,000 for authorship, $10,000 for publication); the District would go through the RFP process for award of contract for authorship and publication. PUBLIC NOTICE Notice was provided pursuant to the Brown Act. No additional notice is necessary. CEQA COMPLIANCE No compliance is required as this action is not a project under CEQA. NEXT STEPS Initiate activities to generate content for the book and initiate the RFP process for award of contract for authorship and publication. Prepared by: Rudy Jurgensen, Public Affairs Manager Kristi Britt, Public Affairs Specialist Contact person: Rudy Jurgenscn, Public Affairs Manager Midpeninsula Regional Open Space District r � R-09-100 Meeting 09-25 September 9, 2009 AGENDA ITEM 8 AGENDA ITEM Review of FY2009-10 Budget First Quarter Report and Revised 2009-10 Tax Revenue Forecast GENERAL MANAGER'S RECOMMENDATIONS 4��17 Review and accept the First Quarter FY2009-10 Budget Status Report. SUMMARY The District's Annual Budget covers four quarters from April 1 through March 30. Preparation and review of the quarterly status of actual expenditures as compared to the budget enables the staff and Board to determine if adjustments should be made to the Budget during the fiscal year to meet unplanned needs and to monitor spending so that it remains within planned limits. The quarterly report format has been designed to provide a management perspective of the first quarter status of the current budget. DISCUSSION The Quarterly Budget Report has been prepared in a format that is constructed to provide the following information: 1. First quarter expenditures from a District-wide view, with summaries by department and Operating Budget expenditures as compared to total budget expenditures. 2. First quarter expenditures by department, grouped into budget categories of similar and/or related items that provide a management perspective of spending in key areas. 3. Department explanations for expenditures that either are, or appear to be, significantly higher or lower than expected on a quarterly basis. This includes items that, while showing a low rate of first quarter expenditure, are primarily planned for expenditure in a subsequent quarter and are therefore, actually on target. A. First Quarter Status of FY2009-10 Budget R-09-100 Page 2 With 25% of the fiscal year elapsed, the District's expenditures are on target and within expected budget parameters. The percentage of full Operating Budget funds spent by June 30 (end of Quarter 1), was 20% and the percentage of funds spent, including debt and land/land-related costs, for District-wide "All Expenses" was 17%. Adopted Actual Bud et Area (District-wide j Bud et Expenses % Spent Operating Expenses 13,500,000 3,284,079 24 Full Operating Budget 16,743,527 3,381,907 20 Full Operating Budget (plus Debt) 24,562,447 3,388,100 14 All Expenses with Land & Land-Related. Costs 1 44,941,222 1 7,557,824 1 17 B. First Quarter Review of Departmental Expenditures The District's five departments have listed in the report, by item, the amounts and percentages spent by department staff for each Budget Category Group. The Department managers have provided supplemental information for expenditures which, due to the percentage spent and the planned rate of expenditure for the rest of the year, require explanation. The adopted budget amounts are also shown for comparison purposes. Adopted Actual Department Bud etExDenses % S12ent Administration 2,418,186 598,772 25 Operations 8,887,030 2,003,042 23 Planning 3,431,432 346,585 to Public Affairs 1,138,361 249,729 22 Real Property 29,066,213 4,359,696 15 District-wide Total 44,941,222 7,557,824 17 C. Controller's Revised 2009-10 Tax Revenue Forecast The Controller, Mike Foster, has provided a revised tax revenue forecast based on assessed value (AV) estimates from Santa Clara and San Mateo counties and on the most recent information received regarding the amount to be borrowed by the State of California. The revisions are shown in a revenue forecast chart attached to this report. The District's fiscal year is actually a blend of two tax years. The attached chart (Chart A) shows the revised estimate for tax revenue in the 2009-10 tax year, and how it compares to the actual revenue in the 2008-09 tax year. The Controller estimates that the District's revenue in the July 2009-June 2010 state tax year, net of the full state borrowing in January and May 2010, will be down 5.9% from the prior tax year. The estimated 2009-10 overall 2.1% increase in property taxes within the District partially offsets the impact of the state borrowing. The District will receive the state borrowing back, with interest, in June 2013. However, the interest rate on the borrowed funds has not yet been announced. The attached chart from the Controller also compares the actuals for the 2007-08 tax year with those for the 2008-09 tax year. R-09-100 Page 3 FISCAL IMPACT The fiscal impact of the first quarter expenditures will become part of the Midyear Budget Review process, as the managers assess both the first and second quarter expenditures and the needs of the departments for the remaining two quarters. Budget adjustments will be made at that time. The fiscal impact of the revised revenue forecast provided by the Controller will also be considered at the time of the Midyear Budget Review, along with any additional revenue information that may later become available. PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE All Budget projects requiring CEQA compliance will fulfill the CEQA requirements. NEXT STEPS The District's departments will continue to monitor their budget expenditures and will, at the time of the Midyear Budget Review, reassess their expenditures and fiscal requirements in consideration of unplanned needs, new projects and any significant changes affecting key projects. Attachments: 1. Chart A-2009-2010 Estimated Tax Revenue 2. First Quarter Report - FY2009-10 Budget Prepared by: Arleen Speidel, Principal Management Analyst Mike Foster, Controller Bunny Congdon, Senior Accounting Specialist Department Managers: Ana Ruiz, Mike Williams, Rudy Jurgensen, David Sanguinetti, and Acting Manager, Anna Jatczak Contact person: Arleen Speidel, Principal Management Analyst CHART A 2009-2010 Estimated Tax Revenue Tax Years Ending June ($Thousands) ACTUAL ACTUAL % ACTUAL EST % EST 07-08 08-09 INCREASE 08-09 09-10 INCREASE SANTA CLARA COUNTY CURRENT SECURED 14,964 16,340 9.2% 16,340 16,863 3.2% CURRENT UNSECURED 1,197 1,302 8.8% 1,302 1,345 3.3% PRIOR TAXES 0 0 0 0 TOTAL SANTA CLARA 16,161 17,642 9.2% 17,642 18,208 3.2% SAN MATEO COUNTY CURRENT SECURED 7,715 8,267 7.2% 8,267 8,490 2.7% CURRENT UNSECURED 432 471 9.0% 471 466 -0.9% PRIOR TAXES 11 10 -10.0% 10 10 0.0% TOTAL SAN MATEO 8,158 8,748 7.2% 8,748 8,966 2.5% SUPPLEMENT+HOPTR 1,062 878 -17.3% 878 658 -25.0% TOTAL TAX REVENUE 25,381 1 27,267 7.4% 1 1 27,267 1 27,833 2.1% STATE BORROWING -2,182 25,651 -5.9% , � « ^^„ Alk MIDPENINSULA REGIONAL OPEN SPACE DISTRICT FIRST QUARTER REPORT FY2009-10 BUDGET MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-FIRST QUARTER FY2009-10 BUDGET REPORT DISTRICT-WIDE CONTENTS PAGE SUMMARY AND STATUS OF FIRST QUARTER FY2009-10 BUDGET EXPEND[[URES-------------------------. 3 ALL DEPARTK8ENTS- FIRST QUARTER EXPENDITURES BY BUDGET CATEGORY.................................................................................. 5 DISTRICT-WIDE SUK0MARY—FIRST QUARTER EXPENDITURES BY BUDGET CATEGORY.................................................................... b ADMINISTRATION DEPARTMENT— FIRST QUARTER REPORT ---...---.—.—.----.—.-----.--.------ Q OPERATIONS DEPARTMENT—FIRST QUARTER REPORT......................................................................................................... l3 PLANNING DEPARTMENT— FIRST QUARTER REPORT.............................................................................................................I8 PUBLIC AFFAIRS DEPARTMENT—FIRST QUARTER REPORT ....................................................................................................33 REAL PROPERTY DEPARTMENT—FIRST QUARTER REPORT.....................................................................................................I7 � � � 2 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-1ST QUARTER FY2009-10 BUDGET 1)ISTRIt,''1'-Wil)13 FY2009-10-FIRST QUARTER EXPENSES FY2009-10 Actual Expenses % Adopted Budget 1st Quarter Spent REAL PROPERTY Salaries and Benefits 528,141 139,457 26.41 Services and Supplies 198,350 16,614 8.38 Subtotal,Operating Expenses 726,491 156,071 21.48 Land &Assoc. Costs 20,378,775 4,169,724 20.46 Property Management 142,027 27,708 19.51 Debt 7,818,920 6,193 0.08 Total,All Expenses 29,066,213 4,359,696 15.00 ADMINISTRATION Salaries and Benefits 1,700,360 423,026 24.88 Services and Supplies 607,826 175,746 28.91 Subtotal,Operating Expenses 2,308,186 598,772 25.94 Fixed Assets 110,000 0 0.00 Total,All Expenses 2,418,186 598,772 24.75 OPERATIONS Salaries and Benefits 5,672,089 1,566,086 27.61 Services and Supplies 1,825,981 396,018 21.69 Fixed Assets 438,960 27,420 6.25 Subtotal,Operating Expenses 7,937,030 1,989,524 25.07 Fixed Assets- Radio System 950,000 13,518 1.42 Total,All Expenses 8,887,030 2,003,042 22.54 PLANNING Salaries and Benefits 1,323,405 287,254 21.71 Services and Supplies 66,527 2,729 4.10 Subtotal,Operating Expenses 1,389,932 289,983 20.86 3 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-FIRST QUARTER FY2009-10 BUDGET REPORT DISTRICT WIDE FY2009-10 Actual Expenses % Adopted Bud-get 1st Quarter Spent PLANNING (continued) Fixed Assets 7,000 0 0.00 Coastside Protection 0 1,525 0.00 Planning Projects 406,900 25,663 6.31 Public Facilities/FEMA 687,600 6,714 0.98 Staff Facilities 915,000 7,851 0.86 Unanticipated CIP 25,000 14,849 59.39 Total,All Expenses 3,431,432 346,585 10.10 PUBLIC AFFAIRS Salaries and Benefits 774,611 193,098 24.93 Services and Supplies 363,750 56,631 10.78 Fixed Assets 0 0 0.00 Subtotal,Operating Expenses 1,138,361 249,729 21.94 Total,All Expenses 1,138,361 249,729 21.94 TOTALS,ALL DEPARTMENTS 44,941222 7,557,824 16.82 OPERATING BUDGET TOTAL 13,500,000 3,284,079 24.33 Property Management 142,027 27,708 19.51 Unanticipated CIP 25,000 14,849 59.40 Public Access Facilities 687,600 6,714 0.98 Staff Facilities 915,000 7,851 0.86 Planning Projects 406,900 25,663 6.31 Planning Fixed Assets 7,000 0 0.00 Coastside Protection i, 0 1,525 0.00 Administration Projects 110,000 0 0.00 Special Projects 950,000 13,518 1.42 Subtotal(Full Operating Budget) 16,743 527 3,381,907 20.20 Debt 7,818,920 6,193 0.08 Subtotal(Includes Debt) 24,562,447 3,388,100 13.79 Land +Associated Costs 20,378,775 4,169,724 20.46 ALL EXPENSES,-'DISTRICT-WIDE 44,941,222 7,557,824 16.82 4 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-FIRST QUARTER FY2009-10 BUDGET REPORT DISTRICT-WIDE FIRST QUARTER FY2009-10 SUMMARY OF DEPARTMENT EXPENDITURE TOTALS ADMINISTRATION OPERATIONS PLANNING PUBLIC AFFAIRS REAL PROPERTY DISTRICT-WIDE Salaries& Benefits 423,026 1,566,086 287,254 193,098 139,457 2,608,92? Employee Business Expense 4,985 7,788 1,444 1,747 700 16,664 Contracted Services& Mgmt Agreements 68,971 173,382 27,381 22,554 14,092 306,380 Office Management& Utilities Expense 26,385 14,037 300! S,563 - I 53,595 _ _ _ __ _ Office/Field Supplies& Equip Repair& Maint. 8,792 39,506 344 516 162 49,320 Rents& Leases 8,672 7,046 0 2,321 0 18,039 Communication & Publications 0 0 0 17,423 0 17,423 Volunteer Programs 0 0 0 4,477 0 4,477 Information Technology Expense 2,799 1,069 4481 2,030 0 6,346 Insurance& Mandated Fees and Taxes 55,142 153,190 0 0 22,058 230,390 Fixed Assets(Non-Land) 0 40,938 29,414 0 44,724 115,076 Fixed Assets (Land) 0 0 0 0 4,125,000 4,125,000 Debt Service 0 0 0 0 6,193 6,193 --- TOTALS 598,772 2,003,042 345,585' 249'729 4,359,696 7,557,824 5 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-FIRST QUARTER FY2009-10 BUDGET REPORT 1)IS'I'I H`F-W11H,' Adopted 15L Qtr Budget Categories Budget Spending Grouped by Similar 4/01/09- 4/01/09- % Items 3/31/10 6/30/09 Spent' Primary Expenditure Items in Category Salaries&Benefits 9,998,606 2,6081921 26% Employee Salaries&Benefits,Retirement Plans,Group Insurance,State Mandated Insurance Employee Business 505,997 16,664 3% Personnel Development, Business Meeting and Private Vehicle Expense Expense Contracted Services 2,013,087 306,380 15% Interior/Exterior Structure Maintenance,Janitorial/Cleaning, Electrical/Water/Sewer/Heating, and Management Trails/Roads,Signs, Protective Barriers, Resource Mgmt, Landscaping, Pest Control, Burglar Agreements Alarm,Sanitary Disposal, Dispatching, Internet Provider, Resource/Environmental Professionals,Wildlife Management Professionals,Various Professionals: Patrol/Medical/BioSurvey/Legal Services/Other Professionals,Contingency Fund Office Management 266,545 53,595 20% Consumables: Postage, Printing&Duplicating,Classified/Legal Advertising,Maps&Aerials, and Utilities Expense Library&Subscriptions, Utilities Office/Field Supplies& 260,135 49,320 19% Consumables:Small Office Equipment,Office Supplies,Small Field Equipment/Shop Supplies, Equipment Repair& Field Supplies, Uniforms/Uniform Allowance, First Aid, Restroom Supplies, Public Safety Maintenance Expense Equipment,Radio Rents&Leases 114,100 18,039 16% Structures,Telephone Lease/Office Equipment, Field Equipment&Machinery,Vehicles, Repeater Sites Communication& 116,000 17,423 15% Production/Distribution-Publications, Maps, Brochures, Newsletter, Professional Services Publications (Special Projects),Production/Distribution-Special Projects Volunteer Programs 13,850 4,477 32% Docent Connections,Supplies for Docents/Volunteers/Nature Center, Resource Materials, Recognition Events, Uniforms Information 43,987 6,346 14% Computer&Technology-Related Expenses, IT Equipment&Repairs,Software/IT Supplies Technology Expense Insurance&Mandated 277,6 00 230,390 83% Liability&Property Insurance, Property Taxes, Permits&Licenses, Fees Fees and Taxes Fixed Assets— 3,512,335 115,076 3% Structures&Improvements,Office Equipment>$5000, Field Equipment>$5000,Vehicles Depreciable (Non-Land) The percentage amounts shown in this column,although sometimes reflecting either an amount that appears to be skewed either very high or low for that quarter, 6 may be On Target for the fiscal year. The item/service purchased may call for either a large or small amount to be paid that quarter based on the type of product or service purchased(i.e., Insurance payments for an entire year must sometimes be paid in a lump sum in one quarter of the year). MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-FIRST QUARTER FY2009-10 BUDGET REPORT 111ISTRItIT-N'ID13 Adopted 1st Qtr Budget Categories Budget Spending Grouped by Similar 4/01/09- 4/01/09- % Items 3/31/10 6/30/09 Spent' Primary Expenditure Items in Category Fixed Assets— 20,000,000 4,125,000 21% Land Expenditures>$5000 Non-Depreciable (Land) Debt Service 7,818,920 6,193 0 Interest—Land: Installment Note Purchase, Negotiable Promissory Notes Principal Repayment—Land: Installment Purchase Contracts, Negotiable Promissory Notes 44,941,222 7,557,824 17% TOTALS t The percentage amounts shown in this column,although sometimes reflecting either an amount that appears to be skewed either very high or low for that quarter, 7 may be On Target for the fiscal year. The item/service purchased may call for either a large or small amount to be paid that quarter based on the type of product or service purchased(i.e., Insurance payments for an entire year must sometimes be paid in a lump sum in one quarter of the year). MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-1ST QUARTER FY2009-10 BUDGET ADMINISTRATION Adopted ls'Qtr Spending Budget Categories Grouped Budget Spending Rate on by Similar Items 4/01/09- 4/01/09- /o Target 3/31/10 6/30/09 Spent' Budgeted Item Yes/No Comments/Explanations Salaries&Benefits 1,700,360 423,026 25% (See Below) Employee Salaries&Benefits Anticipate a minor adjustment in this category due to the overlap of the Admin Manager and Interim Admin Manager. Retirement Plans Yes Group Insurance Yes State Mandated Insurance Yes Premium for the fiscal year is paid in a lump sum at the beginning of the FY. Employee Business Expense 70,457 4,985 7! (See Below) Training&Seminars Yes Will see an increase in 2"d quarter due to scheduled trainings in fall and winter. Educational Assistance Yes Membership/Dues Yes Anticipate an increase in the 2"d quarter when membership renewals come due. Professional Conferences Yes Will see an increased level of expenditures in 2"d and 3rd quarter for scheduled conferences. Safety Program Yes Recognition Activities by Board Yes Will see expenditures in 2"d and 3`d quarters for recognition events. ' The percentage amounts shown in this column,although sometimes reflecting either an amount that appears to be skewed either very high or low for that quarter, may be On Target for the fiscal year. The item/service purchased may call for either a large or small amount to be paid that quarter based on the type of product or service purchased(i.e., Insurance payments for an entire year must sometimes be paid in a lump sum in one quarter of the year). 8 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-FIRST QUARTER FY2009-10 BUDGET REPORT ADMINISTI ATION Adopted V Qtr Spending Budget Categories Grouped Budget Spending Rate on by Similar Items 4/01/09- 4/01/09- % Target 3/31/10 6/30/09 Spent' Budgeted Item Yes/No Comments/Explanations Employee Business Expense Staff Activities Yes (continued) _ Local Business Meetings Strategic Plan workshop and Public Hearing meetings held off-site. Out-of-Town Business Meetings Yes Contracted Services,Mgmt 276,934 68,971 25% (See Below) Agreements Personnel (Labor Relations) Yes Medical(Medical Exams) Yes Legal Services Yes Information Systems Yes Other Professional Services Yes Records Management Yes Temporary Office Help Yes Expecting higher expenditures in 2nd quarter to cover receptionist vacation and in the 3'd quarter to cover employee on family leave. Payroll Yes Burglar Alarm 54%expended--Repairs/upgrades ME needed to system. Internet Provider Yes Auditor Yes 87%expended,but the auditors are finalizing the financial statements. Recording 57%expended due to additional workshops,public hearings. Budget developed assumed that the Deputy The percentage amounts shown in this column,although sometimes reflecting either an amount that appears to be skewed either very high or low for that quarter, 9 may be On Target for the fiscal year. The item/service purchased may call for either a large or small amount to be paid that quarter based on the type of product or service purchased(i.e., Insurance payments for an entire year must sometimes be paid in a lump sum in one quarter of the year). MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-FIRST QUARTER FY2009-10 BUDGET REPORT AI)MINISTRX17I0N Adopted 1s`Qtr Spending Budget Categories Grouped Budget Spending Rate on by Similar Items 4/01/09- 4/01/09- % Target 3/31/10 6/30/09 Spent' Budgeted Item Yes/No Comments/Explanations District Clerk would take on at mid-year. Contracted Services Miscellaneous Yes &Mgmt Agreements (continued) Interior/Exterior Structure Yes Janitorial and Cleaning Yes Electrical Yes Water Yes Sewer/Septic Yes Heating(Distel Circle) 49%expended due to one-time HVAC repair. Resource Yes Management/Landscaping Pest Control Yes Miscellaneous-Distel Circle Yes Miscellaneous-Contingency Yes Office Management& 133,865 26,385 20% (See Below) Utilities Expense (Consumables) Utilities Yes Postage I r Expenditures are lower than budgeted, rlffl"Ao due to the decreased mailings of board ' The percentage amounts shown in this column,although sometimes reflecting either an amount that appears to be skewed either very high or low for that quarter, 10 may be On Target for the fiscal year. The item/service purchased may call for either a large or small amount to be paid that quarter based on the type of product or service purchased(i.e., Insurance payments for an entire year must sometimes be paid in a lump sum in one quarter of the year). MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-FIRST QUARTER FY2009-10 BUDGET REPORT ADMINISTII<A'I'ION Adopted 1st Qtr Spending Budget Categories Grouped Budget Spending Rate on by Similar Items 4/01/09- 4/01/09- % Target 3/31/10 6/30/09 Spent' Budgeted Item Yes/No Comments/Explanations packets. Office Management& Printing&Duplicating Printing of letterhead and stationary. Utilities Expense (Consumables) Books&Subscriptions Yes Advertising—Legal/Classified Yes Office/Field Supplies, 30,930 8,792 28% (See Below) Equipment Repair& Maintenance Expense (Consumables) Small Office Equipment 37%--Expenditures higher than anticipated due to purchase of portable sound system and microphones . Office Supplies Yes Office Furniture Yes Ergonomic Needs<$5,000 49%--Expenditures higher than expected due to new hires. Rents&Leases 27,000 8,672 32% (See Below) Telephone Lease Yes Office Equipment Copier lease costs higher than anticipated due to higher than expected 11 usage. ' The percentage amounts shown in this column,although sometimes reflecting either an amount that appears to be skewed either very high or low for that quarter, 11 may be On Target for the fiscal year. The item/service purchased may call for either a large or small amount to be paid that quarter based on the type of product or service purchased(i.e., Insurance payments for an entire year must sometimes be paid in a lump sum in one quarter of the year). MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-FIRST QUARTER FY2009-10 BUDGET REPORT ADMINISTItA'I'ION Adopted 1st Qtr Spending Budget Categories Grouped Budget Spending Rate on by Similar Items 4/01/09- 4/01/09- % Target 3/31/10 6/30/09 Spent' Budgeted Item Yes/No Comments/Explanations Information Technology 12,100 2,799 23% (See Below) Expense Computer Hardware& Yes Equipment IT Supplies Yes IT Equipment Repair and 32%--Battery back-up replacement. Maintenance IT Software Yes Insurance&Mandated Fees 56,540 55,142 98% (See Below) and Taxes Yes Paid at the beginning of the fiscal year. Liability Insurance g g y Property Insurance Yes Fixed Assets—Depreciable 110,000 0 0% (See Below) (Non-Land) Office Equipment>$5,000 Yes Expenditures for the phone system and the video-conferencing system will occur later in the fiscal year. TOTALS 21418,186 598,772 25% reflecting either an amount that appears to be skewed either very high or low for that uarter, 12 n amounts shown in this column although sometimespp v g q The percentageg p g g may be On Target for the fiscal year. The item/service purchased may call for either a large or small amount to be paid that quarter based on the type of product or service purchased(i.e., Insurance payments for an entire year must sometimes be paid in a lump sum in one quarter of the year). MIDPENINSULA REGIONAL OPEN SPACE DISTRICT -FIRST QUARTER FY2009-10 BUDGET REPORT OPI?ItATIONS Adopted 1st Qtr Spending Budget Categories Budget Spending Rate on Grouped by Similar 4/01/09- 4/01/09- % Target Items 3/31/10 6/30/09 Spent' Budgeted Item Yes/No Comments/Explanations Salaries&Benefits 5,672,089 1,566,086 28% (See Below) Employee Salaries&Benefits Yes Retirement Plans Yes Group Insurance Yes State Mandated Insurance Yes Employee Business 390,945 7,788 2% (See Below) Expense Training&Seminars Majority of expenses expected in Fall/Winter—Unanticipated need to send an additional ranger through Academy will result in higher expenses in 3`d quarter. Educational Assistance Yes Membership/Dues Yes Professional Conferences Two conferences already cancelled. Additional cancellations may be made. Savings will be reflected in Midyear budget. Private Vehicle Expense Yes Local Business Meetings Yes Out-of-Town Business Meetings Yes Expenses expected in 2"d quarter for Operations Workshop. ' The percentage amounts shown in this column,although sometimes reflecting either an amount that appears to be skewed either very high or low for that quarter, may be On Target for the fiscal year. The item/service purchased may call for either a large or small amount to be paid that quarter based on the type of product or service purchased(i.e., Insurance payments for an entire year must sometimes be paid in a lump sum in one quarter of the year). 13 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-FIRST QUARTER FY2009-10 BUDGET REPORT OPT&4TIONS Adopted is`Qtr Spending Budget Categories Budget Spending Rate on Grouped by Similar 4/01/09- 4/01/09- % Target Items 3/31/10 6/30/09 Spent' Budgeted Item Yes/No Comments/Explanations Contracted Services 881,898 173,382 20% (See Below) &Mgmt Agreements Interior/Exterior Structure Yes Majority of expenditures will be in 3`d and 4th quarters. Janitorial and Cleaning Yes Electrical Yes Water Yes Heating(Propane/Gas) Yes Higher bills will be experienced in winter. Trails/Roads Yes Majority of expenditures will be in 2nd quarter. Signs Yes Protective Barriers Yes Resource Mgmt/Landscaping Yes Deer Hollow Farm Yes Burglar Alarm Yes Sanitary Disposal Yes Dispatching Yes No funds spent to date. Mountain View will bill us for services. Internet Provider Yes Resource/Environ. Professionals Yes Wildlife Mgmt. Professionals Yes No pig trapping done to date Patrol Yes Information Technology Yes Medical No employee injuries requiring first aid have occurred. Bio Survey Yes Projects will be charged in Q2. The percentage amounts shown in this column,although sometimes reflecting either an amount that appears to be skewed either very high or low for that quarter, 14 may be On Target for the fiscal year. The item/service purchased may call for either a large or small amount to be paid that quarter based on the type of product or service purchased(i.e., Insurance payments for an entire year must sometimes be paid in a lump sum in one quarter of the year). MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-FIRST QUARTER FY2009-10 BUDGET REPORT OPEIRATIONS Adopted is`Qtr Spending Budget Categories Budget Spending Rate on Grouped by Similar 4/01/09- 4/01/09- % Target Items 3/31/10 6/30/09 Spent' Budgeted Item Yes/No Comments/Explanations Contracted Services Legal Services Lower than anticipated costs—will reduce &Mgmt Agreements at Midyear. (continued) Other Professional Services Higher than anticipated expenses for database upgrade project. Management Agreements Yes One time expense for DHF Management Agreement to be paid in 3`d Quarter. Office Management 71,290 14,037 20% (See Below) &Utilities Expense (Consumables) Utilities Yes Postage Yes Printing&Duplicating Yes Advertising-Legal/Classified Additional unanticipated costs for ranger recruitment advertising—Position had to be re-filled. Books&Subscriptions Yes Office/Field Eqpt., 218,455 39,506 18% (See Below) Supplies,Equipment Repair,Maintenance Expense (Consumables) Radio Maintenance Yes Miscellaneous—Equipment Repair Yes Office Equipment<$5000 Yes Office Supplies Yes Office Furniture<$5000 Yes The percentage amounts shown in this column,although sometimes reflecting either an amount that appears to be skewed either very high or low for that quarter, 15 may be On Target for the fiscal year. The item/service purchased may call for either a large or small amount to be paid that quarter based on the type of product or service purchased(i.e., Insurance payments for an entire year must sometimes be paid in a lump sum in one quarter of the year). MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-FIRST QUARTER FY2009-10 BUDGET REPORT OPIMA'1'IONS Adopted 15`Qtr Spending Budget Categories Budget Spending Rate on Grouped by Similar 4/01/09- 4/01/09- % Target Items 3/31/10 6/30/09 Spent' Budgeted Item Yes/No Comments/Explanations Office/Field Eqpt., Small Field Equipment,Shop Yes etc. (continued) Supplies<$5000 Field Supplies Yes Uniform Allowance Yes Uniforms—District Provided Yes First Aid(Consumables) Yes Purchasing made in batch orders. Restroom Supplies Yes Public Safety Equipment Yes Radio Yes Outside Equipment Repairs Yes Parts&Consumables Yes Fire Yes Rents,Leases and 59,900 7,046 12% (See Below) Vehicle Expense Structures Yes No funds spent to date. Anticipate 2nd and 3`d quarter expenditures. Telephone Lease/Office Equipment Yes Field Equipment&Machinery Yes Repeater Sites Yes District Vehicles Yes Information 10,150 1,069 11% (See Below) Technology Expense Computer Hardware&Equipment Yes Equipment to be purchased in 2nd Quarter. IT Software Yes Software purchases anticipated in 2nd quarter. IT Supplies Higher than anticipated costs for toner supplies. ' The percentage amounts shown in this column,although sometimes reflecting either an amount that appears to be skewed either very high or low for that quarter, 16 may be On Target for the fiscal year. The item/service purchased may call for either a large or small amount to be paid that quarter based on the type of product or service purchased(i.e., Insurance payments for an entire year must sometimes be paid in a lump sum in one quarter of the year). MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-FIRST QUARTER FY2009-10 BUDGET REPORT OP131tATIONS Adopted 15`Qtr Spending Budget Categories Budget Spending Rate on Grouped by Similar 4/01/09- 4/01/09- % Target Items 3/31/10 6/30/09 Spent' Budgeted Item Yes/No Comments/Explanations Insurance& 193,343 153,190 79% (See Below) One time payments in this category. Mandated Fees and Taxes Liability Insurance Higher premiums than estimated. Will adjust at Midyear. Property Insurance Higher premiums than estimated. Will adjust at Midyear. Property Taxes Yes Premiums will be paid in Q2. Permits&Licenses&Fees Yes Fixed Assets— 1,388,960 40,938 3% (See Below) Depreciable (Non-Land) Structures&Improvements Yes Tunitas Water Project and Dyer roof replacement expenses will occur in the 2nd quarter. Expense of$140,000 for truck purchases via a state bid will occur in later quarter(possibly 3`d quarter). Radio project for$950,000 may use partial funds in 4th quarter. Tractor funds of$86,000 expected to be utilized in 4th quarter. Field Equipment>$5000 Yes Vehicles Yes TOTALS 8,887,030 2,003,042 23°l0 ' The percentage amounts shown in this column,although sometimes reflecting either an amount that appears to be skewed either very high or low for that quarter, 17 may be On Target for the fiscal year. The item service purchased may call for either a large or small amount to be paid that quarter based on the type of product or service v g v purchased(i.e., Insurance payments for an entire year must sometimes be paid in a lump sum in one quarter of the year). MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-FIRST QUARTER FY2009-10 BUDGET PLANNING Adopted 1st Qtr Spending Budget Categories Budget Spending Rate on Grouped by Similar 4/01/09- 4/01/09- % Target Items 3/31/10 6/30/09 Spent' Budgeted Item Yes/No Comments/Explanations Salaries,Benefits, 1,323,405 287,254 22% (See Below) Insurance Salaries&Benefits 21.4%-Expect to remain below target due to multiple W11A vacancies. Retirement Plans Yes Group Insurance Yes State Mandated Insurance Yes 100%-Premium is paid in a lump sum at the beginning of the fiscal year. Employee Business 18,300 �1,44, 8% (See Below) Expense Training&Seminars Yes 7.4%-Training and seminar opportunities often scheduled during early and later half of calendar year(outside summer months). Educational Assistance Yes 100%-One employee receives educational assistance to defray spring quarter tuition. Memberships/Dues Yes Professional Conferences Yes 1.8%-Professional conferences often scheduled during early and later half of calendar year(outside summer months). Business Meeting Yes Private Vehicle Expense Yes 'The percentage amounts shown in this column,although sometimes reflecting either an amount that appears to be skewed either very high or low for that quarter, may be On Target for the fiscal year. The item/service purchased may call for either a large or small amount to be paid that quarter based on the type of product or service purchased(i.e., Insurance payments for an entire year must sometimes be paid in a lump sum in one quarter of the year). 18 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-FIRST QUARTER FY2009-10 BUDGET PLANNING Adopted 15`Qtr Spending Budget Categories Budget Spending Rate on Grouped by Similar 4/01/09- 4/01/09- % Target Items 3/31/10 6/30/09 Spent' Budgeted Item Yes/No Comments/Explanations Contracted Services 424,700 27,381 6% (See Below) &Mgmt Agreements Graphics Design/Display Yes Engineering Yes 0%-Road and Trail Inventory contract recently awarded; majority of work scheduled for October—March. Planning 4.3%-Completion date for the SA/BCR Master Plan rA expected to run into FY 10/11. Resource/Environ Yes 8.5%-Majority of expenses(Driscoll Ranch pond repair, Schilling Lake studies,RM grant program reimbursements, RM database development)expected in 2"d and 3rd quarters. Medical Yes 0%-Small contingency for tick testing. Legal Services Yes 15.3%-Small contingency budget for miscellaneous legal services fees. Other Professional Yes 34.7%-Small contingency budget for new employee Services fingerprinting. 1 The percentage amounts shown in this column,although sometimes reflecting either an amount that appears to be skewed either very high or low for that quarter, may be On Target for the fiscal year. The item/service purchased may call for either a large or small amount to be paid that quarter based on the type of product or service purchased (i.e.,Insurance payments for an entire year must sometimes be paid in a lump sum in one quarter of the year). 19 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-FIRST QUARTER FY2009-10 BUDGET PLANNING i Adopted 1s`Qtr Spending Budget Categories Budget Spending Rate on Grouped by Similar 4/01/09- 4/01/09- % Target Items 3/31/10 6/30/09 Spent' Budgeted Item Yes/No Comments/Explanations Office Management 12,565 300 2% (See Below) and Utilities Expense Postage Yes Advertising 7.5%-Using new methods to advertise open recruitments that are less expensive; internal Planning Manager hire resulted in recruitment cost savings. Printing&Duplicating 7Ye 45%-Majority of printing work(signboard maps/new logo)scheduled for end of calendar and fiscal year. Maps&Aerials 0%-Recently negotiated purchase cost for Santa Clara County parcel data;anticipate data purchase during 2nd Quarter. Library&Subscriptions Yes 0%-Majority of expenses occur at end of fiscal year. Utilities(Telephone) 11.4%-Expect to be remain under since Department is carrying one less cell phone(2 versus prior 3). Office/Field Supplies, 2,900 344 12% (See Below) Equip Repair& Maintenance Exp. Small Office Equipment 43.3%-May have budgeted too low. Office Supplies 36.9%-May have budgeted too low. Small Field Equipment Yes 0%-Expect purchases during later half of fiscal year. i Yes 0%-Expect additional department field radio to be Radio p p purchased during 2nd quarter. 'The percentage amounts shown in this column,although sometimes reflecting either an amount that appears to be skewed either very high or low for that quarter,may be On Target for the fiscal year. The item/service purchased may call for either a large or small amount to be paid that quarter based on the type of product or service purchased(i.e., Insurance payments for an entire year must sometimes be paid in a lump sum in one quarter of the year). 20 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-FIRST QUARTER FY2009-10 BUDGET PLANNING Adopted 1st Qtr Spending Budget Categories Budget Spending Rate on Grouped by Similar 4/01/09- 4/01/09- % Target Items 3/31/10 6/30/09 Spent' Budgeted Item Yes/No Comments/Explanations Information 14,962 448 3% (See Below) Technology Expense IT Equipment&Repairs Yes 0%-Expect department laptop and docking station to be purchased during 3`d quarter. Software Yes 1.75%-Majority of budget spent during 2"d quarter to purchase ArcEditor and renew ArcView Licenses(GIS software). IT Supplies Yes Fixed Assets— 1,634,600 29,414 2% (See Below) Depreciable(Non Land)Structures& Improvements Distel Circle Yes 2.6%-Construction work for the AO remodel began end of June; majority of expenditures will be seen during 2"d quarter. Other Structures 0%-Scope of work for Skyline Field Office remodel changed to include: 1)Strategic Staff Facilities Plan and new/green construction; 2) Evaluation of field offices concluded few improvements needed to address Spill Prevention requirements;3)Resolution to golf ball issur at Fremont Older awaiting response from Saratoga Country Club;4) Remainder of expenditures(e.g.Alma College Conditions Assessment expected between 2"d and 4th quarters. 1 The percentage amounts shown in this column,although sometimes reflecting either an amount that appears to be skewed either very high or low for that quarter, may be On Target for the fiscal year. The item/service purchased may call for either a large or small amount to be paid that quarter based on the type of product or service purchased(i.e., Insurance payments for an entire year must sometimes be paid in a lump sum in one quarter of the year). 21 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-FIRST QUARTER FY2009-10 BUDGET PLANNING Adopted 15`Qtr Spending Budget Categories Budget Spending Rate on Grouped by Similar 4/01/09- 4/01/09- % Target Items 3/31/10 6/30/09 Spent' Budgeted Item Yes/No I Comments/Explanations Fixed Assets— Parking Area 2.5%-Paid majority of Overlook Drive road improvements Depreciable(Non for El Sereno Permit Parking area at very end of FY 08/09. Land)Structures& Improvements (continued) Trails&Roads 1.1%-Thornewood Trail Improvements project delayed to FY 10/11 due to State bond freeze; preparation of engineering plans for the Kennedy Road culvert at Sierr, Azul is awaiting response from adjacent neighbor. Resource Management Yes .02%-Final expenditures are dependent upon funds secured from the federal government for Mt. Um clean- up. Contingency Yes Office Equipment>$5000 Yes 0%-new plotter purchased during early 2"d quarter. TOTALS 3,431,432 346,585 t 10% 'The percentage amounts shown in this column,although sometimes reflecting either an amount that appears to be skewed either very high or low for that quarter,may be On Target for the fiscal year. The item/service purchased may call for either a large or small amount to be paid that quarter based on the type of product or service purchased(i.e., Insurance payments for an entire year must sometimes be paid in a lump sum in one quarter of the year). 22 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-FIRST QUARTER FY2009-10 BUDGET PUBLIC AFFAIB3 Budget Categories Adopted 1s`Qtr Spending Grouped by Similar Budget Spending Rate on Items 4/01/09- 4/01/09- % Target 3/31/10 6/30/09 Spent' Budgeted Item Yes/No Comments/Explanations Salaries&Benefits 774,611 193,098 25% (See Below) Salaries&Benefits Yes Retirement Plans Yes Group Insurance Yes State Mandated Insurance Yes Employee Business 21,295 1,747 8% (See Below) Seminar,conference,membership fees due later Expense in year. Training and Seminars Yes Educational Assistance Yes Membership and Dues Yes Anticipate an increase in the 2"d and 3`d quarters when membership renewals come due. Professional Conferences Yes Private Vehicle Expense Yes Local Business Meetings Budget too low to cover cost of trips to Sacramento for California Special Districts Association Legislative Committee. Out-of-Town Business Meetings Yes Organizational Membership Yes Anticipate an increase in the 2"d and 3rd quarters when membership renewals come due. Private Vehicle Expense Yes 1 The percentage amounts shown in this column,although sometimes reflecting either an amount that appears to be skewed either very high or low for that quarter,may be On Target for the fiscal year. The item/service purchased may call for either a large or small amount to be paid that quarter based on the type of product or service purchased(i.e., Insurance payments for an entire year must sometimes be paid in a lump sum in one quarter of the year). 23 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-FIRST QUARTER FY2009-10 BUDGET PUBLIC AFFAIRS Budget Categories Adopted 1st Qtr Spending Grouped by Similar Budget Spending Rate on Items 4/01/09- 4/01/09- % Target 3/31/10 6/30/09 Spent' Budgeted Item Yes/No Comments/Explanations Contracted Services, 143,405 22,554 16% (See Below) Mgmt Agreements Graphics Design/Display Yes Legislative Yes Information Systems Yes Other Professional Services Yes Regular Outside Services Yes (i.e.,eNature Wildlife Guides,etc.) Office Management& 31,525 5,563 18% (See Below) Utilities Expense (Consumables) Postage Yes Printing&Duplicating Yes Advertising(Legal/Classified) Yes Library&Subscriptions Yes Office/Field Supplies, 7,000 516 7% (See Below) Need for purchasing supplies hasn't arisen yet. Equipment Repair& Maintenance Exp. (Consumables) Office Supplies Yes Anticipate an increase in the 2"d and 3`d quarters. Photographic Supplies Yes Anticipate an increase in the 2"d and 3`d quarters. Ergonomic Needs<$5000 Yes Field Equipment/Shop Supplies Yes Anticipate an increase in the 2"d and P quarters. 1 The percentage amounts shown in this column,although sometimes reflecting either an amount that appears to be skewed either very high or low for that quarter, may be On Target for the fiscal year. The item/service purchased may call for either a large or small amount to be paid that quarter based on the type of product or service purchased(i.e., Insurance payments for an entire year must sometimes be paid in a lump sum in one quarter of the year). 24 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-FIRST QUARTER FY2009-10 BUDGET PUBLIC AFFAIRS Budget Categories Adopted 1St Qtr Spending Grouped by Similar Budget Spending Rate on Items 4/01/09- 4/01/09- % Target 3/31/10 6/30/09 Spent' Budgeted Item Yes/No Comments/Explanations Rents&Leases 27,200 2,321 910 (See Below) Vehicles Yes Miscellaneous Special Events Yes August 22 Volunteer Recognition Event in 2nd quarter is large special event. Communication& 116,000 17,423 15% (See Below) Publications Production/Distribution, Yes Publications Maps Yes _ Brochures Yes Newsletter Yes Anticipate an increase in the 2nd,3'd and 4th quarters. First quarter newsletter costs not reflected. Prof. Svcs—Special Projects Yes Production/Distribution— Yes Special Projects Volunteer Programs 13,850 4,477 32% (See Below) Volunteer Supplies Yes Docent Supplies Yes Volunteer&Docent Training Yes Resource Materials Yes Recognition Events Yes Trail Patrol &Docent Uniforms Yes Ordered additional uniforms with new logo. Nature Center Supplies&Equip. Yes Environmental Supplies Yes 7 The percentage amounts shown in this column,although sometimes reflecting either an amount that appears to be skewed either very high or low for that quarter,may be On Target for the fiscal year. The item/service purchased may call for either a large or small amount to be paid that quarter based on the type of product or service purchased(i.e., Insurance payments for an entire year must sometimes be paid in a lump sum in one quarter of the year). 25 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-FIRST QUARTER FY2009-10 BUDGET PUBLIC AFFAIRS Budget Categories Adopted 15L Qtr Spending Grouped by Similar Budget Spending Rate on Items 4/01/09- 4/01/09- % Target 3/31/10 6/30/09 Spent' Budgeted Item Yes/No Comments/Explanations Information Technology 3,475 2,030 58% (See Below) Software Yes IT Supplies Budget is high because Public Affairs pays for color printer cartridges used by all departments in Administrative Office Computer Hardware Yes TOTALS 1,13 3,361 249,729 22% J 1 The percentage amounts shown in this column,although sometimes reflecting either an amount that appears to be skewed either very high or low for that quarter, may be On Target for the fiscal year. The item/service purchased may call for either a large or small amount to be paid that quarter based on the type of product or service purchased (i.e.,Insurance payments for an entire year must sometimes be paid in a lump sum in one quarter of the year). 26 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT -FIRST QUARTER FY2009-10 BUDGET REPORT 11EAL PROP1:111Y Budget Categories Adopted 1st Qtr Spending Grouped by Similar Budget Spending Rate on Items 4/01/09- 4/01/09- % Target 3/31/10 6/30/09 Spent' Budgeted Item Yes/No Comments/Explanations Salaries&Benefits 528,141 139,457 26% (See Below) Salaries&Benefits Yes Retirement Plans Slightly higher employee cash out of 1 week vacation. Group Insurance Yes State Mandated Insurance Yes Paid annual Workmen's Comp Premium to THE California Joint Powers Insurance Authority. Employee Business 5,000 700 14% (See Below) Expense Training&Seminars Yes Educational Assistance Employee to take mapping class for certification in future quarter. Memberships/Dues Yes Paid American Institute of Certified Planners(AICP) annual dues. Private Vehicle Expense Yes Contracted Services, 286,150 14,092 5!0 (See Below) Mgmt Agreements Recording Yes Architect/Engineer Survey of McCarthy trail easement at St.Joseph's Hill Open Space Preserve underway in 2"d quarter. Planning Yes Grant Preparation Investigating Grant Opportunities for 2"d and 3`d quarters. Funds for grant preparation not used in 1st quarter. Acquisition Consultant Yes 1 The percentage amounts shown in this column,although sometimes reflecting either an amount that appears to be skewed either very high or low for that quarter, may be On Target for the fiscal year. The item/service purchased may call for either a large or small amount to be paid that quarter based on the type of product or service purchased(i.e., Insurance payments for an entire year must sometimes be paid in a lump sum in one quarter of the year). 27 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-FIRST QUARTER FY2009-10 BUDGET Rl?AL PM)P131tTY Budget Categories Adopted 15L Qtr Spending Grouped by Similar Budget Spending Rate on Items 4/01/09- 4/01/09- % Target 3/31/10 6/30/09 Spent' Budgeted Item Yes/No Comments/Explanations Contracted Services, Appraiser Yes Mgmt Agreements (continued) Resource/Environment Yes Preliminary Title Yes Legal Services Yes This is a large budgeted item for potential litigation expense that might occur in later quarters. Interior/Exterior Structures Yes Janitorial/Cleaning, Yes Electrical Yes Property Management focus on Communication leases. Water Yes Rental property improvements and repairs expected to occur in following quarters. Sewer/Septic Yes Heating Yes Trails and Roads Yes Resource Mgmt Funds budgeted for Picchetti drainage restoration h /Landscaping to be used for removal of trees due to Sudden Oak Death disease. More funds will be needed for this 4 category at time of midyear budget adjustments. Pest Control Yes Note Paying Agent Yes Annual fees paid. 'The percentage amounts shown in this column,although sometimes reflecting either an amount that appears to be skewed either very high or low for that quarter,may be On Target for the fiscal year. The item/service purchased may call for either a large or small amount to be paid that quarter based on the type of product or service purchased(i.e., Insurance payments for an entire year must sometimes be paid in a lump sum in one quarter of the year). 28 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-FIRST QUARTER FY2009-10 BUDGET 111.13AL PIto P atllY Budget Categories Adopted 1st Qtr Spending Grouped by Similar Budget Spending Rate on Items 4/01/09- 4/01/09- % Target 3/31/10 6/30/09 Spent' Budgeted Item Yes/No Comments/Explanations Office Management& 17,300 7,310 42% (See Below) Utilities Expense (consumables) Printing&Duplicating Yes No funds spent in I"quarter, but small budget amount. Postage Yes No funds spent in 15t quarter.Small amount budgeted. Maps&Aerials Yes No funds spent in Vt quarter.Small amount budget( Property Map Subscription Yes Annual subscription paid. Books&Subscriptions Yes Legal/Classified Advertising Yes Utilities PG&E expenses at el Corte de Madera residence higher than anticipated. Office Expense 850 162 19% (See Below) (consumables) Office Supplies Yes Maintenance—Office Equip. Yes Information 3,300 0 0 (See Below) Technology Expense Software Yes Property Management software not purchased in Vt quarter—will be purchased in later quarter. IT Supplies Yes Computer Hardware Yes IT Repairs&Maintenance Yes 1 The percentage amounts shown in this column,although sometimes reflecting either an amount that appears to be skewed either very high or low for that quarter,may be On Target for the fiscal year. The item/service purchased may call for either a large or small amount to be paid that quarter based on the type of product or service purchased(i.e., Insurance payments for an entire year must sometimes be paid in a lump sum in one quarter of the year). 29 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-FIRST QUARTER FY2009-10 BUDGET I11UL PItOPEIVIIV Budget Categories Adopted 15`Qtr Spending Grouped by Similar Budget Spending Rate on Items 4/01/09- 4/01/09- % Target 3/31/10 6/30/09 Spent' Budgeted Item Yes/No Comments/Explanations Insurance& 27,777 22,058 79% (See Below) Mandated Fees and Taxes Liability&Property Yes Annual liability premium paid. Insurance Property Taxes Yes Fixed Assets, 378,775 44,724 12°10 (See Below) Non-Depreciable (Land-related) Land-related items>$5,000 Yes Fixed.Assets— 20,000,000 4,125,000 21% (See Below) Non-Depreciable (Land) Land Expenditures>$5000 Yes POST/Roberts(Cash:$400,000)+POST/Roberts(Gift: $250,000)+POST/Moore (Cash:$250,000)+ POST/Bluebrush (Cash:$3,225,000) Debt Service 7,818,920 6193 .08% Principal and interest Yes Large debt service payments are sent out twice a year (August and February)—not in I"quarter. TOTALS 29,066,213 4,359,696 15% 1 The percentage amounts shown in this column,although sometimes reflecting either an amount that appears to be skewed either very high or low for that quarter, may be On Target for the fiscal year. The item/service purchased may call for either a large or small amount to be paid that quarter based on the type of product or service purchased(i.e., Insurance payments for an entire year must sometimes be paid in a lump sum in one quarter of the year). 30 Midpeninsula Regional ' Open Space District To: Board of Directors From: Stephen E. Abbors I Date: September 4, 2009 Re: FYIs i i I I i Page 1 of 3 Leigh Ann Maze n acbell.net To: sfoh son @P Subject: RE: Trail Poop Policy Steve, I sympathize with your experience. Just last night 1 went for a run in the state park near my house and found myself sidestepping more than a few piles of horse poop on the singletrack trails. I can't speak to Huddart, as they are a county park and separate from the Midpeninsula Regional Open Space District, but on District preserves we try to minimize conflicts between the different user groups (hiking, mountain biking, equestrian, dogs, etc.) as much as possible, but inevitably issues do arise. I hear your concerns and opinion on the issue of dog vs. horse poop and while I am not in a position to support or refute it, what I can do is let you know what our current trail use policies are, hopefully shed some light on why those policies have been put in place with help from the management here, and make sure your concerns are heard by the District's Board of Directors, who are the ultimate decision makers on trail use and policies in the open space preserves. Sincerely, Leigh Ann Maze Leigh Ann Maze Communications Specialist Imaze@openspaceorg Midpeninsula Regional Open Space District • 330 Distel Circle, Los Altos, CA 94022 P: (650) 691-1200 F: (650) 691-0485 From: Steve Johnson [mailto:stjohnson@pacbell.net] Set Tuesday,: T August 11 2009 11:09 AM Y, 9 To: Leigh Ann Maze Subject: RE: Trail Poop Policy Dear Leigh Ann, Thank you for your prompt and detailed response. I understand the concern about dog waste and have no sympathy for irresponsible dog owners who don't control their pets of take responsibility for them. However, I very much disagree that dog poop is a much bigger problem than horse poop. On my walk last Friday, I specifically looked for poop after having read your sign. I saw some dog waste off to the side of the road that runs behind the Sequoias, but none in the middle, or anywhere along or on the narrow trail we took back which runs between the Sequoias and the creek. Conversely, there were several large piles of horse poop on the road, where they were easy to get around, but many piles in the middle of the narrow trail, since horses of course always poop in the middle. Plus of course the horse poop infested hitching area right next to the parking lot. More egregiously, a month or so ago, my son took his family to Huddart Park for a picnic lunch. After lunch, he took them on a short hike on nearby trails and had to guide his 3 '/z year old son around numerous horse poop piles on trails within yards of the crowded picnic areas. That is absurd, a clear detriment to the enjoyment of all the people using the park, and a hazard to their health. Horse owners and riders have forever gotten away with this, of course, and so I doubt that Open Space will dare 8/12/2009 Page 2 of 3 to challenge them to at least carry a shovel and clear the road or trail after their horse poops. But please recognize that to leave things as they are for the horse crowd not only is unfair, but also perpetuates a significant detraction from the enjoyment, and perhaps the health, of all the rest of us. Steve Johnson From: Leigh Ann Maze [mailto:lmaze@openspace.org] Sent: Tuesday, August 11, 2009 8:59 AM To: s�ohnS0n@oacbel|.n8t � Subject: RE: Trail Poop Policy Dear Steve, | Thank you for writing uo regarding the new dog signs et Windy Hill. To give you some context, the new signs were | posted as a result of a recent issue at the Pulgas Ridge Open Space Preserve, which has an off-leash dog area ' and is close to the urban areas of San Carlos and Redwood city and gets lots of dog use. A neighbor had been providing and emptying a trash can at Pulgas specifically for the dog users, however recently stopped providing this service which resulted in some confusion, and an unusual number of plastic bags filled with dog waste being left on the ground where the garbage can used to be, and on trails in the preserve. We created the signs as a friendly reminder to dog owners that garbage cans are not provided by the Open Space District, and they can choose to either move their dog's waste off trail and leave it in the preserve (as it sounds like you and your dog do), OR if they choose to bag it, to please remove the bag from the preserve as plastic bags create litter. We decided to post the signs at several preserves where dog use is popular, in|uuding Windy Hi||, and as | said, our goal was simply m friendly reminder about the Open Space District's unique approach to dog waste. While vve prefer dog waste be bagged and removed, it is OK for you to leave your dog's waste in the preserve as long as you don't put it in a plastic bog, and move it off the trail. As far as horse poop on the trails, | have asked our ! operations manager to provide o response to this which | will share with you. My understanding is that dog waste � is in much greater volumes due to the amount of dog use, and can more seriously affect health and water quality. Our goal is to provide an enjoyable experience to many different user groups on the tnai|a, while protecting the natural environment ot the same time. VVa appreciate you taking the time tn share your experience with us, and | will bo sure to share it with staff here. Sincerely, Leigh Ann Maze dt Leigh Ann Maze � CODl[DUniC8tiOOs Specialist lmaze@opienspamorg K4idpeDiD5Ul8 Regional (}DeD Space [}iSƒ[i[t 330 05h2l Circle, Los Altos, CA 94022 P: (650) 691-1200 ------- | F: (��0\ �q[-�4�� | ` / ------------ � From: General Information � Sent: Monday, August 1O, 2UO91U:52AM To: Rudy]urgensen; Leigh Ann Maze � Subject: FW: Trail Poop Policy � @/l2/70U4 Page 3 of 3 From: Steve Johnson [mailto:stjohnson@pacbell.net] Sent: Fri 8/7/2009 5:00 PM To: General Information Subject: Trail Poop Policy I just returned from a hike at Windy Hill, starting from the Portola Road entrance. At the head of the trail was a notice admonishing dog owners like me to be sure to bag and remove any poop our dog produces. This of course was after we had passed the horse hitching area in the parking lot, which as always was littered with horse poop. And it was before we took our 30 minute hike on roads and trails also littered with horse poop, as always. I cannot count the number of times when I have had to maneuver over or around ankle deep piles of horse poop on narrow, steep trails in county parks(including those that prohibit dogs, presumably for reasons of sanitation). Those huge mounds are far more invasive and disruptive than any pile a dog may leave behind. I in horse owners to the same standard that you impose for dogs: If you There simply is no excuse for not holding y p g animal poops, bag it and remove it from the park. Other, of course, than your organization's probable unwillingness to challenge the wealthy horse owners. If they don't like the rule, they don't have to ride in the park and make a mess that diminishes the enjoyment for all the rest of us. I always carry bags and remove my dog's poop if it is in the middle of the trail. But, unless and until you find the sense of fair play to impose the same rules for horses, I will continue not to worry if my dog poops off to the side, after we have had to dodge a horse poop mound in the middle of the trail only yards away. Steve Johnson 8/12/2009 Regional OpenSpace I Midpeninsula Regional Open Space District August 1.2 2009 Mr. David Chesterman Acting Chief Operating Officer Santa Clara Valley Water District 5750 Almaden Expressway Y San Jose, CA 95 1 1 8-3686 Re: Draft 2009/10 5-Year Capital Improvement Program Dear Mr. Chesterman, It was a pleasure meeting with you on July 21, 2009 to learn about the Santa Clara Valley Water District's (SCVWD)Draft 2009/10 5-Year Capital Improvement Program (CIP). We appreciate the opportunity to participate in the process as SCVWD considers new projects to include in the 5-Year CIP. The Mitigation,Environmental Enhancement, and Flood Protection Programs in particular are very well aligned with the mission and goals of the Midpeninsula Regional Open Space District (MROSD). We have identified a number of potential land purchase and capital improvement projects that appear well suited for inclusion in the SCVWD's 5-Year CIP within these program areas and ask that you consider adding these to your work plan. Mitigation Project: Monte Bello Open Space Preserve Ponds Management Project The SCVWD Mitigation CIP includes funding for projects that restore habitat for special status species, including California red-legged frog (CRLF). During the start of 2009, MROSD worked closely with SCVWD on a proposal to develop and implement a pond management plan for an existing pond complex located in the upper Stevens Creek watershed within Monte Bello Open Space Preserve. This project was designed to satisfy a 52-acre mitigation requirement placed on SCVWD by the U.S. Fish and Wildlife Service (USFWS) for impacts to CRLF habitat from a prior flood control project. Unfortunately, this project did not come to fruition because the USFWS was unable to broadly interpret the mitigation requirement to allow SCVWD to restore rather than strictly purchase CRLF habitat. Nonetheless, the proposed pond management project remains worthy of reconsideration as a future mitigation project. MROSD looks forward to partnering with SCVWD to reactivate this project at a later time and asks that you please keep this project in mind. Mitigation Project: Twin Creeks Parcel Purchase In lieu of the Monte Bello Ponds Management Project, MROSD suggests the opportunity to partner on the purchase of the Twins Creek parcel to satisfy the USFWS mitigation requirements mentioned above. This property is located within the larger Guadalupe River watershed, above Alamitos Reservoir, and would be a wonderful addition to Sierra Azul Open Space Preserve. USFWS response to the Monte Bello Ponds Management Project has emphasized the need for the SCVWD to identify and purchase viable CRLF habitat, which is difficult to achieve in our area. The Twin Creeks project provides an excellent partnership opportunity between both agencies that can serve to satisfy the mitigation requirement, improve and protect the water quality of important SCVWD water sources, and improve habitat for the CRLF and other local aquatic species. To maximize the benefits to water quality and CRLF habitat, the project would include the demolition and removal of existing,poorly built and sited cabins and landform restoration. Given the scale of the project, MROSD would be a willing partner that can share a substantial portion of the total project costs. 1 330 Distel Circle Los Altos,CA 94022 1 650 6911200 1 =650.6910485 I wwvv openspace org Mr. David Chesterman Page 2 Acting Chief Operating Officer August 12, 2009 Environmental Enhancement Project: Water Quality Improvements MROSD Preserves within Santa Clara County are located in the upper headwaters of sensitive watersheds. Within the Guadalupe, Los Gatos, and Alamitos Creek watersheds, we have identified a number of important capital improvement projects necessary to protect water quality and reduce the potential for sedimentation. These projects include replacement of undersized culverts with clear span bridges, closure and restoration of poorly aligned legacy roads, and upgrades to patrol roads and trails using Best Management Practices for erosion control. Many of these projects have associated stream channel, riparian corridor, and wildlife habitat restoration components. Also, MROSD is in the process of preparing comprehensive master plans for Sierra Azul and Bear Creek Redwoods Open Space Preserves. Together, these Preserves encompass over 18,000 acres of open space and include more than ten miles of perennial stream frontage. These Master Plans identify numerous project opportunities for steam bank and riparian forest restoration, fish barrier removal, and culvert removal as new potential opportunities for collaboration between SCVWD and MROSD. We believe that these projects would be excellent candidates for funding under the Environmental Enhancement Program. Flood Protection Project: Rogue Valley Pond Impoundment Management Located in Rancho San Antonio Open Space Preserve and part of the Permanente Creek watershed, Rogue Valley Pond provides flood water detention for the downstream reaches of Permanent Creek. The District is evaluating alternatives for increasing the storm water retention capacity of the impoundment, which currently only has capacity for a I 0-year storm event. MROSD is aware that SCVWD is concurrently working on a multi-purpose flood control project along Permanent Creek to protect properties in Mountain View and Los Altos from flooding father down in the watershed. As part of this project, SCVWD is proposing to construct off-stream flood-storage area in a meadow next to a branch of the creek in Rancho San Antonio County Park, within close vicinity of Rogue Valley Pond. As such, this is an opportune time for MROSD to work closely SCVWD to discuss the need for additional flood detention and identify a partnership opportunity to improve the impoundment at Rogue Valley Pond. Again, we appreciate the opportunity to participate in the development of the 5-Year Capital Improvement Program. We look forward to meeting with you and other SCVWD staff to further discuss potential capital improvement projects and other collaborative efforts that would benefit our agencies. In the meantime, if you have questions or if you would like more information, please feel free to contact Ana Ruiz, Planning Manager, at (650) 691-1200 or via email at aruiz@openspace.org. Sincerely, ?�d Stephen E. Abbors General Manager cc: SCVWD Board of Directors MROSD Board of Directors Mike Williams, MROSD Real Property Manager Page 1 of 2 Leigh Ann Maze From: Midpeninsula Regional Open Space District[Imaze=openspace.org@mcsv67.net] on behalf of Midpeninsula Regional Open Space District[Imaze@openspace.org] Sent: Friday, August 28, 2009 9:48 AM To: Leigh Ann Maze Subject: MROSD Announces Second Annual Digital Photo Contest Email not displaying correctly?View it in your browser. Midpeninsula Regional Open Space District I For Immediate Release August 28, 2009 Contact: Leigh Ann Maze, (650) 691-1200 x566 MROSD announces second annual digital photo contest LOS ALTOS,CA[August 28, 2009]The Midpeninsula Regional Open Space District announces its second annual digital photography contest. Photographers of all levels are invited to participate. The District seeks compelling digital images taken on District open space preserves that capture the diversity of wildlife, plants, natural landscapes,weather,or people interacting with nature. Participants age 18 and older can submit photos online through November 15 for the chance to win prizes. Winners will be announced before March 1,2010 and their photos will be featured on the District's Web site and in its quarterly newsletter, Open Space Views. For more information and complete contest rules and details, visit www,openspace.org/contest/ilifo,asp Using web tools like Flickr, the contest provides a new way for the District to engage the public with the open space preserves, and gives contestants an opportunity to explore the diversity of nature through photography. Last year, over 400 entries were submitted spanning a wide range of perspectives from minute details to sweeping vistas. 8/31/2009 Page 2 of 2 This year's prizes include: Grand Prize *Admission for two on the Airship Ventures'"Taste of Zeppelin"tour OR Oceanic Society whale watching for four *$50 Dining certificate Second Prize *One night at the Davenport Roadhouse Inn *$50 dining gift certificate *California State Parks Annual Day Use Pass *Admission for six to Ano Nuevo State Park Third Prize *Harley Farms Gift Box *One year subscription to Bay Nature magazine *Galen Rowell's book Bay Area Wild * District tote bag Created by voters in 1972, the Midpeninsula Regional Open Space District protects and manages more than 57,000 acres of open space. The District's preserves are open to the public;365 days a year. The District is a public agency whose mission is to acquire and preserve a regional greenbelt of open space land in perpetuity, protect and restore the natural environment, and provide opportunities for ecologically sensitive public enjoyment and education. www.openspace.org You received this message because you have opted-in with the Midpeninsula Regional Open Space District (MROSD) to receive emails. If you wish to be removed from this distribution, please click on the link below. Unsubscribe Imaze@openspace.org from the Media list. To ensure deliverability of future emails, please add the MROSD to your Address Book. Outlook Express i Outlook i Thunderbird i Eudora I Earthl-ink i Yahoo I Gmail i Hotmail i AOL Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022 650-691-1200 tc) Copyright 2009. Midpeninsula Regional Open Space District. All rights reserved. Terms of Use& Privacy Policy Forward this email to a friend. Update your profile 8/31/2009 I Page lof2 Leigh Ann Maze From: K8idpeninouha Regional Open Space District .org@mcsv122oet] on behalf of K8idpeninou|a Regional Open Space District[|moze@xopenspmce.org] Sent Tuesday, September D1. 2OOS2:U2PK8 To: Leigh Ann Maze � Subject: Bay Area Ridge Trail Counci('s Fourth Annual Ridge Trail Cruz is September 12 Email not displaying correctly?View um your browser. Midpeninsula Regional Open Space District For Immediate Release � September 1. 2009 � Contact: Leigh Ann K4aze (O�0OQ1'12O0x586 . � pDFVnmion � � l3uy Area Ridge Trail Cwnoc0\s fourth mmmsu| � Ridge]'raiXCruz is Septenmberu!> L09 ALTOS, CA[September 1, 2009]The Bay Area Ridge Trail Council's fourth annual Ridge Trail Cruz is planned for Saturday, September 12 in the Santa Cruz Mountains. This event is a fun � opportunity for the public, families and outdoor enthusiasts to enjoy trails and stunning views while raising money and support to complete a public trail encircling the hdDompo around the San Francisco Bay.The event features hikes, horseback rides and mountain bike rides for all levels, ages and experiences including a special tot-friendly family hike. Attendance is limited and advance registration is required.The registration fee allows for a fully � � supported day including guides, maps, light breakfast, lunch, rest stops, and a shuttle bus for hikers � and cyclists. By joining the optional Cruz-a-thon, participants can raise funds through pledges and receive special gifts. For event and registrations details contact the Bay Area Ridge Trail Council sk woww.ridBetraU.ong, or call (415) 501-2595.The Bay Area Ridge Trail Council isa nonprofit organization that plans, acquires bui|ds, maimoinn, and promotes the Ridge Trail. Over 320 of the total 550 miles of the Ridge Trail are complete, many of them traversing � K4idponinou|u Regional Open Space District preserves.The Ridge Trail Cnunci| haupartnoredwith the Open Space District, Santa Clara County Parks, Responsible Organized Mountain Pedalers, and Equestrian Trail Riders Action Committee to put on this year's event. � � gYl%%000 Page 2 of 2 Created by voters in 1972, the Midpeninsula Regional Open Space District protects and manages more than 57,000 acres of open space. The District's preserves are open to the public 365 days a year. The District is a public agency whose mission is to acquire and preserve a regional greenbelt of open space land in perpetuity, protect and restore the natural environment and provide opportunities for ecologically sensitive public enjoyment and education. www.openspace.org ### You received this message because you have opted-in with the Midpeninsula Regional Open Space District (MROSD) to receive emails. If you wish to be removed from this distribution, please click on the link below. Unsub.scribe Imaze@openspace.org from the Media list. To ensure deliverability of future emails, please add the MROSD to your Address Book. Outlook Express I Outlook I Thunderbird I Eudora I EarthLink I Yahoo I G.mail I Hotmail I AOL Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022 650-691-1200 Cd Copyright 2009, Midpeninsula. Regional Open Space District. All rights reserved. Terms of Use& Privacy Policy Forward this email to a friend. Update your profile 9/1/2009 KAidDeDiOsU!aRegi0Oal ODeDSpaCeOiSt[i[tMemorandum � To: MROSD Board ofDirectors Through: Steve /\bborm, General Manager From: TinuHugg � Date: September 2, 28Oq | � Re: Update on the Skyline Field Office Remodel Project for Board Meeting on September9` 2OO9 � This update is being provided to the Board regarding the current status of tile Skyline Field Office � remodel project as of September 2, 2009. � • Tile second Facilities Improvements &d Hoc Committee meeting occurred on July Z2, 2009. Tannerhecht conducted a presentation on the firm's capabilities and experience as well as pommih\c ideas on sustainable green design. Staff followed with a presentation ofthe scope and key considerations for strategic facilities plan. * 8 third Facilities Improvements&d Hoc Committee ia scheduled for Thursday, October |"`, 2009 u12:3O PM. At this meeting, staff will present preliminary information on facilities strategic planning, sequencing and phasing of staff facilities, and construction cost information. ° Staff has met internally todiscuss staff and facility growth projections to refine the information that will be presented tothe Ad Hoc Committee in October. Next Steps: w Continue nmcompile information on green construction costs, projected facility expansion, staff growth, priorities, andtinne|inem in preparation for tile October |"/ /\d Roc ConurniUcc meeting. An update will be provided through an informational memorundunntothe Board u1 the October 14`' meeting. � kAidDeniDsUla Regional C)DeDSDa[gC}ist[i[t Memorandum To: MR[)5D Board of Directors Through: Steve /\bbors. General Manager From: [inuUugg lfg- � [)uie: September 2, 20O9 � Re: Update on the Administrative Office Rcn/mde|Project for Board Meeting on Scptemnbcr9, 2009 This update is being provided to the Board regarding the current status of tile Administrative(]fOuo remodel project a*ofScptembcr2. 200q, � * Recent work comp|c\od: � o Furniture system in private Planning office o Last two work stations in Planning o Carpet in |T room, reutronmvestibule o Doors in server and lTronmm � u Kitchen floor concrete stain � � o 3O-annp circuits in server room and data/cable wiring in |T room and kitchen o AC unit in worverroom o Accessible ramp u1muinentry r Work underway: o Painting of door Omnney and doors inhallway o Final coat ofpaint in ho||vvuy, kitchen,and server room o Dry fire suppression system connection to security monitoring system (Protection One) u Ligh\ fixturoy in kitchen ceiling o Replacement o[two HV/\C diffusers in Planning area o Cabinetry, door hardware, appliances o Ceiling tile in server room and kitchen Next Steps: Staff will continue to work on: * Construction administration * Cost uaaemmmunt for mid-to long-\crm RV/\C imprmvcrncnte for the entire /\O building An update will be provided through an informational memorandum to the Board at the next meeting. y Midpeninsula Regional Memorandum ' Open Space District r , To: MROSD Board of Directors Through: Stephen E. Abbors, General Manager From: Gretchen Laustsen, Open Space Planner I Date: September 9, 2009 Re: Parker Ranch/Toyon Trail Realignment This update serves to inform the Board of Directors that Planning d Operations have p g an p successfully realigned two steep trail segments that form part of the Parker Ranch Trail and Toyon Trail within Fremont Older Open Space Preserve (FOOSP) (refer to attached map). The Parker Ranch Trail begins within FOOSP and extends into private land at which point it is operated and maintained by the City of Saratoga. In August, the Mayor and City Manager of Saratoga met with the General Manager to request rerouting a portion of the Parker Ranch Trail that crosses District property. In October 2008, Planning and Operations staff met with representatives from the City of Saratoga to discuss the details of the proposed realignment. At that time, staff agreed to construct the new portion of trail on District land after verifying and marking where the two new segments would meet. Prior to construction, Planning staff walked the proposed Parker Ranch and Toyon Trail alignments to identify and address any potential resource issues. Staff determined the project to be Categorical Exempt from the California Environmental Quality Act (CEQA) under Sections 15301 and 15304. Section 15301 exempts minor alterations of existing public pedestrian and bicycle trails involving negligible or no expansion of use. Section 15304 exempts minor alterations in the condition of land and vegetation which do not involve removal of healthy, mature, scenic trees. The new Parker Ranch Trail alignment eliminates a steep, severely eroded route and is now a gentle, well-drained trail with an average 10% grade that incorporates rolling dips, outsloping, and switchbacks (refer to attached pictures). As part of this work, District staff also realigned the j Toyon Trail connector to eliminate an extremely steep and eroded segment. I I The trail realignments were constructed by District crews using current Best Management Practices. Crew has begun restoring the decommissioned trail segments by decompacting the trail surface, spreading straw, and allowing native vegetation to return, which will be completed by the fall of 2009. The Parker Ranch Trail, which is open to hiking and equestrian use, will be temporarily closed to equestrians over the course of the winter to allow the trail surface to stabilize. The new Toyon Trail alignment will be closed to all users until restoration of the decommissioned segment is completed in the fall of 2009. p insula Regional Open S Memorandum • ' Open Space District Fremont Older Parker Ranch/ Toyon Trail Reroute Caratop County Club Fremont Older Fremont Older Open Space Preserve open Space Preserve Project area Nett Alignment Conti-tvted bt'District Staff f � Cih of Saratoga All C"arrodarms .•............. - - - - Old Parker Ranch and Tot on Trail Alignment o 250 500 1,000 ---- Nett Parker Raixh and Toton Trail Alignment Feet tvy y .1• ��A.fi� t eJ� .. ; Old Parker Ranch Trail Alignment New Parker Ranch Trail Alignment I Midpeninsula Regional ' Open Space District Memorandum To: MROSD Board of Directors Through: Stephen E. Abbors, General Manager From: Gretchen Laustsen, Open Space Planner I Date: September 9, 2009 Re: Update on Resource Management Grant Proposal Selection This update is being provided to the Board regarding the current status of the Resource Management Grant Program as of September 9,2009. Resource Management Grant Program Policy: At the regular meeting of November 10, 2007, the Board of Directors approved the Resource Management Small Grants Program to develop and strengthen � R-07-122 . As art District's t s mission refer to Report researchers rs in support of the Dist c partnerships with local resea c e pp ( p ) p Guidelines b which District staff shall approved the Administrative of this action,the Board of Directorsppy solicit,review, award, and administer grant funds to meritorious projects on District lands. Last year, four grant proposals were awarded funding: Wildlife Corridor Stewardship Team Partnership; Genetic Distinction and Population Structure of the California Giant Salamander; Using Native Tarweeds to Manage Yellow Starthistle in California Grasslands; and De Saisset Museum and Futurefarmers Collaboration. The latter proposal required a very condensed timeline to accomplish all necessary steps m prior to the de Saisset Museums exhibition date of January 24 . Unfortunately, the project could not be implemented. (see FYI from 01/14/2009). q This year's Request for Proposals, which was released in May 2009, was advertised in the District Y newsletter, on the District website, and sent via email directly to 13 local academic institutions. The District received the following six proposals: 1. Santa Cruz Mountains Puma Project University of California Santa Cruz Christopher Wilmers, Assistant Professor of Environmental Studies at UC Santa Cruz is proposing to study how anthropogenic changes in the environment influence the top down structuring of the ecosystem. His study focuses on how individual physiology interacts with landscape features to impact the movements j and ecological impacts of mountain lions. Using GPS/accelerator collars that measure location, caloric expenditure, and behavior, Mr. Wilmers proposes to investigate how the predatory impacts of pumas on the food web are attenuated or amplified by landscape connectivity and fragmentation and identify critical mountain lion corridors between habitat patches in the CA central coast mountain ranges(and in particular the Santa Cruz Mountains). Mr. Wilmers is requesting$25,000 over 5 years to fund approximately one collar per year of the project. 2 Rancher Mangier,and Scientist Forum on Rangeland Conservation Central Coast Rangeland Coalition Larry Ford, Research Associate with the Environmental Studies Department at UC Santa Cruz and member of the Central Coast Rangeland Coalition(CCRC), is proposing to develop and implement a Midpeninsula Regional � (]Den Space District Memorandum multi-year forum for ranchers, agency managers, and scientists to discuss rangeland topics, gain knowledge about relevant scientific findings, and prioritize rangeland management issues for further investigations that affect the California central coast. Mr. Ford is requesting$25,O00 over 5 years tofund � the coordination and moderation of the forurn, graduate student fellowship stipend, and forurn reporting � and �vu\uu1inu � . 3. Rangelands Monitoring Protocol: Evaluation, Refinement and Expansion to I Million Acres, Big Su Land Trust on behalf of the Central Coast Rangeland Coalition Jim Keller, Buycmcot Program Manager of the Big Sur Land Trust and Central Coast Rangeland Coalition � (CCRC)mnenobec, is proposing o study 10 evaluate the effectiveness and implementation practicalities of the CCRC Rangeland Health Monitoring program hv using three years of baseline data collected o1 |8 managed rangelands. Mc. Keller ierequesting$25,0UU over 5 years io fund field work, data management and analysis, and reporting. Area: A study on diet, dispersal, and food webs. San Francisco State University4. Conservation of the California red-legized frog(Rana draVtonii) in Golden Gate National Recreation Meghan Bishop, M.S. Candidate from San Francisco State University, is proposing to investigate foraging use ufupland habitat 6v the California red-legged frogs and identify its main food sources within � the Golden Gate National Recreation /\rcu. She is requesting$4,830to fund field work, noi|ea&c` field |i � auppeo und |uhnngoryuna|yucu` . 5. Origination and maintenance of species diversi1y: Theory and its implications for land conservation. Stanford University &ndrewJ. Flominger, Stanford University student is proposing to input existing grasshopper data collected in the Southwest into statistical analyses to investigate the evolutionary responses to environmental conditions to provide a theoretical framework for conservation decision-making. The applicants are requesting$5,00Otu fund housing, food, and transportation. Mnkiko[}otu-VKidcmmu is proposing to create a wildflower garden in Bear Creek Redwoods Open Space Preserve. The applicant ia requesting$85O for seeds, plants and bulbs. The following Board-approved criteria were established to rank each proposal: |. Project pronmoLeuunduucomup|iaheatheDistrici'omimnionandu|ignmv/ithtbcoNcctivesofthe grant program, which are to: ^ Forge partnerships with researchers from acadernic institutions and non-profit organizations ^ Develop information that advances scientific understanding of natural processes ^ Dimseoniuu1c information that advances scientific understanding ofnatural processes ^ Increase the effectiveness ofapplied stewardship nf resources on District lands ~ Increase public understanding ofresource-related issues � � � � �� Mid peninsula Regional ' Open Space District Memorandum i 2. Project addresses pressing research topics that would improve scientific understanding of natural processes. 3. manage Project advances the District's cap g abilities to e the resources on District lands. 4. Project establishes unique collaborative partnerships with research institutions and other regional partner organizations and agencies. Project identifies specific goal(s)and objectives and outlines a clear and concise work plan, including a project timeline, short and long term environmental results, deliverables, and outcomes. 5. Project identifies specific goal(s)and objectives and outlines a clear and concise work plan, including a project timeline, short and long term environmental results,deliverables, and outcomes. 6. Project incorporates a clearly stated method for measuring project outcomes. 7. Proposed project budget is clearly described, illustrating a leveraging of resources and fiscal responsibility. 8. Proposed project clearly links grant award funds with project resource requests. Using the evaluation and selection criteria, staff from the Operations, Public Affairs and Planning Departments independently reviewed and scored each proposal. Listed below are the top-ranked proposals that will be awarded funding with a description how each proposal supports the District's mission and goals. 1. Santa Cruz Mountains Puma Project University of California Santa Cruz This research project will increase public awareness and education regarding puma behavior, ecology, and its critical role in structuring the ecosystem. In addition,the project will identify a corridor system for the movement of pumas throughout the Santa Cruz Mountains and beyond into the Gabilan and Diablo ranges. 2 Rancher Manager, and Scientist Forum on Rangeland Conservation Central Coast Rangeland Coalition With the District's expansion into the San Mateo County coastside, rangeland management has become a key operational component of this agency. This project will improve communications and facilitate an understanding of state-of-the-art methods to further develop rangeland management practices among forum participants(ranchers, agency managers,technical advisors, educators, and scientists). Through this information-exchange, land managers will be able to utilize new research-based information to meet site- specific and regional conservation goals. i Midpeninsula Regional Open Space District Mem o ran d u m Total current grant funding provided by the District: 2009/2010 FundingTotal Funding Project Title Organization Awarded Awarded to Date (2007—Present) Development of an Invasive Argentine Ant Management Plan Stanford University $5,000 $35,000 (2007-2011) Wildlife Corridor Stewardship Team Environmental Studies Partnership Department, De Anza $5,000 $25,000 (2008-2012) College Genetic Distinction and Population Sonoma State Structure of the California Giant $4,915 University Salamander(2008) Using Native Tarweeds to Manage Yellow Starthistle in California UC Santa Cruz $1,305 Grasslands(2008) Santa Cruz Mountains Puma Project UC Santa Cruz $5,000 $25,000 (2009-2013) Rancher, Manager, and Scientist Forum on Rangeland Conservation, Central Coast $5,000 $25,000 Central Rangeland Coalition (2009- Rangeland Coalition 2013) Total Grant Funding $20,000 $116,220 Next steps: Contractual agreements will be developed between the District and the grant recipients and initial funding will be disbursed. Typically, 90%of annual funding will be dispersed at contract signing with the remainder dispersed upon receipt of deliverables and approval of annual reporting. Staff will make final reports available to the Board for review. In some cases, staff may request presentations by grantees. e Midpeninsula Regional ' Open Space District To: Board of Directors From: Stephen E. Abbors Date: September 9, 2009 Re: Late FYis CALIFORNIA WA' SERVICE COMPANY BEAR GULCH DISTRICT E o 3351 EL CAMINO REAL • SUI J • ATHERTON, CA 94027-3844 ..... (650) 367-6800 • FAX (650) 367-7605 August 31, 2009 Ana Ruiz, Planning Manager Midpeninsula Regional Open Space District 330 Distel Circle Los Altos,CA 94022 RE: Potential Skyline Boulevard Trail Crossing Relocation along Western Edge of Bear Gulch Watershed Land Dear Ms. Ruiz, California Water Service Company (Cal Water)has been contacted by Midpeninsula Regional Open Space District (MROSD) with a proposal to potentially relocate an existing trail crossing along the Skyline Boulevard corridor in the Bear Gulch Watershed. Cal Water understands that MROSD considers a trail crossing in this vicinity critical to maintain trail connectivity for the regional Bay Area Ridge Trail and trail networks located east and west of Skyline Boulevard,but that the current trail crossing is located at a very tight curve along this road corridor where lines of sight are minimal. MROSD has asked Cal Water to consider working in partnership to potentially relocate this trail crossing to a new site approximately 1000 feet south of the existing Methuselah Tree along a straight section of road where lines of sight are much greater. According to MROSD,general public safety along Skyline Boulevard would be improved as a result of relocating the trail crossing. This letter serves to notify MROSD of Cal Water's tentative agreement to consider working with MROSD to relocate this trail crossing pending further negotiations. working with MROSD in the near future to continue discussions regarding the We look forward to 0 g g g potential trail relocation proposal and ask that you please forward draft trail easement language for our review and consideration as MROSD moves forward in its decision-making process. I wish you best of luck with your efforts to improve the trail system and protect the public. Sincerely, Erin McCauley,P.E. Acting District Manager Bear Gulch District I i DISTRICT OFFICES: ANTELOPE VALLEY BAKERSFIELD• BAYSHORE BEAR GULCH •CHICO• DIXON EAST LOS ANGELES• KERN RIVER VALLEY KING CITY LIVERMORE•LOS ALTOS•MARYSVILLE OROVILLE•RANCHO DOMINGUEZ REDWOOD VALLEY•SAUNAS•SELMA•STOCKTON•VISALIA•WESTLAKE•WILLOWS