HomeMy Public PortalAbout21-07 Amending the Annual Adopted General Proprietary Budget1st Reading/Public Hearing:
2nd Reading/Public Hearing:
Adopted:
Effective Date:
Sponsored By: City Manager
May 26, 2021
June 09, 2021
June 09, 2021
June 09, 2021
ORDINANCE NO. 2021-07
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,
FLORIDA, AMENDING THE ANNUAL ADOPTED GENERAL, PROPRIETARY
AND SPECIAL REVENUE FUNDS BUDGETS FOR THE FISCAL YEAR
COMMENCING OCTOBER 1, 2020 AND ENDING SEPTEMBER 30, 2021;
ADJUSTING REVENUES AND EXPENDITURES AS REFLECTED IN EXHIBIT "A";
PROVIDING FOR THE EXPENDITURE OF FUNDS ESTABLISHED BY THE
BUDGET; AUTHORIZING THE CITY MANAGER TO TAKE CERTAIN ACTIONS;
PROVIDING FOR APPROPRIATION OF ALL BUDGETS AND EXPENDITURES;
PROVIDING FOR FEES CONSISTENT WITH APPROPRIATIONS AND
AMENDMENT; PROVIDING FOR INCORPORATION OF RECITALS;
PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR
SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Opa-Locka, FL adopted its 2020-
2021 fiscal year General, Proprietary and Special Revenue Funds budgets by passage of
Ordinance 20-16, on September 23, 2020, and as amended by passage of Budget
Amendment# 1, Ordinance 20-22 and Budget Amendment# 2, Ordinance 21-04; and
WHEREAS, pursuant to Florida Statute 166.241(5), the governing body of each
municipality at any time within a fiscal year or within 60 days following the end of fiscal
year may amend a budget for that year as follows:
a) Appropriations for expenditures within a fund may be decreased or increased by
motion recorded in the minutes if the total appropriations of the fund is not
changed;
b) The governing body may establish procedures by which the designated budget
officer may authorize budget amendments if the total appropriations of the fund
is not changed;
c) If a budget amendment is required for a purpose not specifically authorized in
paragraph (a) or paragraph (b), the budget amendment must be adopted in the
same manner as the original budget unless otherwise specified in the
municipality's charter; and
WHEREAS, the City Commission desires to amend its 2020-2021 Fiscal Year General,
Proprietary and Special Revenue Funds budgets as set forth in Exhibit "A".
Ordinance No. 2021-07
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA- LOCKA, FLORIDA:
SECTION 1. RECITALS ADOPTED
The recitals to the preamble herein are incorporated by reference.
SECTION 2. AUTHORIZATION
Pursuant to Article IV, Section 4.5 of the City Charter, the City Manager has
recommended proposed Amended General, Proprietary and Special Revenue Funds
Budgets to the City Commission for the Fiscal Year retroactive to October 1, 2020, a copy
of which is attached hereto as Exhibit "A" and incorporated by reference herein.
The City Commission of the City of Opa-locka hereby approves, adopts and ratifies the
proposed Amended General, Proprietary and Special Revenue Funds Budgets for the
Fiscal Year 2020-2021, and hereby appropriates the budgeted expenditures and revenues
as set forth in the attached Exhibit "A".
The City Manager is authorized to expend or contract for expenditures, pursuant to the
City of Opa-locka Charter and the adopted Code of Ordinances in accordance with the
adopted Amended General, Proprietary and Special Revenue Funds Budgets for Fiscal
Year 2020-2021.
The department/ division expenditure allocations established by the City Manager, as
revised and summarized in the budget attached as Exhibit "A", are hereby adopted and
ratified. Funds of the City for General, Proprietary and Special Revenue Funds Budgets
shall be expended in accordance with the appropriations provided by the budget, which
shall constitute an appropriation of amounts specified therein. Expenditure control shall
be at the fund level. Funds may be expended by, and with the approval of, the City
Manager and the City Commission, in accordance with the provisions of the City Charter,
adopted Code of Ordinances and applicable laws. Supplemental appropriations and
reduction of appropriations, if any, shall be made in accordance with the City Charter.
Any and all outstanding encumbrances as of September 30, 2020, shall not lapse at that
time and appropriations have been hereby provided for those outstanding encumbrances
that have been incurred prior to September 30, 2020, but are not expected to be paid until
after then. Receipts from sources not anticipated in the attached budget may be
appropriated and expensed by Ordinance duly enacted by the City Commission in
accordance with the applicable law. Adjustments within the same fund to departmental
appropriations made in the attached Budget may be approved, from time to time, by the
City Manager, or by Resolution adopted by the City Commission, if lawful. The City
Manager is authorized to approve adjustments to the expenditure code allocations,
within the limit of department appropriations made in the attached Budget.
2
Ordinance No. 2021-07
All Ordinances setting fees and charges, and all other fees and charges consistent with
appropriations adopted herein, as may be amended during the fiscal year, are hereby
ratified, confirmed and approved.
SECTION 3. SCRIVENER'S ERRORS.
Sections of this Ordinance may be renumbered or re -lettered and corrections of
typographical errors which do not affect the intent may be authorized by the City
Manager, or the City Manager's designee, without need of public hearing, by filing a
corrected copy of same with the City Clerk.
SECTION 4. EFFECTIVE DATE.
This Ordinance shall take effect upon the adoption of this Ordinance by the Commission
of the City of Opa-locka and upon a filing of a certified copy hereof with the Florida
Department of State and is subject to the approval of the Governor or Governor's
Designee.
PASSED and ADOPTED this 9th day of June, 2021.
Matthew A. Pigatt, Mayor
ATTEST:
J
OArl
a Flores, City Clerk
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY:
414,
1
Burnadette Norris- -eks, P.A.
City Attorney
3
Ordinance No. 2021-07
Moved by: Commissioner Burke
Seconded by: Commissioner Taylor
VOTE: 4-0
Commissioner Burke YES
Commissioner Davis YES
Commissioner Taylor YES
Vice -Mayor Williams YES
Mayor Pigatt NOT PRESENT
City of Opa-locka
Agenda Cover Memo
Department
Director:
Robert Anathan
Department
Director Signature:
City
Manager:
John Pate
CM Signature:
lj i
Commission
Meeting
Date:
June 9, 2021
Item Type:
(EnterX in box)
Resolution
finance
Other
X
Fiscal
Impact:
(EnterX in box)
N/A
Yes
No
Ordinance Reading:
(Enter X in box)
1St Reading
2nd Reading
X
Public Hearing:
(EnterX in box)
Yes
No
Yes
No
X
X
Funding
Source:
Account# :
(Enter Fund &
Dept)
See
Attachments
Advertising Requirement:
(EnterX in box)
Yes
No
X
Contract/P.O.
Required:
(Enter X in box)
Yes
No
RFP/RFQ/Bid#:
X
Strategic
Plan Related
(EnterX in box)
Yes
No
Strategic Plan Priority
Enhance Organizational
Bus. & Economic Dev
Public Safety
Quality of Education
Qual. of Life & City Image
Communication
Area:
IN
Strategic Plan Obj./Strategy:
(list the specific objective/strategy this
item will address)
X
MI
•
NI
•
ill
Sponsor
Name
City Manager
Department:
City Manager's Office
City Manager
Short Title:
FY 21 Budget Amendment #3 - Second Reading
Staff Summary:
Issue: Budget Amendment #2 was adopted on January 27, 2021. Since then the City's requirements have significantly
evolved, creating the need for another budget amendment. Staff recommends that the City Commission approve
Budget Amendment #3 on second reading.
Background: The City's FY 21 budget of $45.8 millionwas adopted on September 22, 2020. On November 19, 2020,
FY 21 Budget Amendment #1 was approved, increasing the budget by $4.4 to a new total of $50.2 million. Most of
this increase was attributable to a CARES Act program to provide qualified resident with food cash cards ($1.1
million and fully reimburseable) and rollover projects (approved and funded in FY 20, but moved to FY 21 since the
projects weren't completed in FY 20 - $3.9 million). The overall increase was less due to savings, the use of
Contingnecy.and reimbursement related to the CARES Act program.
On January 27, 2021, Budget Amendment #2 was approved, increasing the City's budget by $1.4 million to $51.6
million.This increase was primarily attributable to another $0.6 million related to an expansion of the CARES Act,
also fully reimbursable and another $0.5 million of FY 20 rollover projects.
Current Activity: The following narrative discussing Budget Amendment #3 should be read in conjunction with the
attachment titled "Budget Amendment #3 (Supports Agenda Cover Memo Narrative)" The first reading of Budget
Amendment #3 on June 26, 2021 was approved with a 3 to 1 vote.
Since then, additional information has become available. For the first reading of Budget Amendment #3, a
conservative estimate of $1.714,150 of receipts from the County CARES Act program was utilized. Since then, it has
been determined the City is receiving $1,935,501 from this program, a $221,351 increase. At the same time, additional
needs have emerged resulting in a net increase in expenditures for Budget Amendment #3 of $80,116.
The extensive details presented in the first reading are again attached to this agenda item for review if of interest.
Additionally, there is now a second, much shorter, attachment to this agenda item presenting the highlights of the
new information from the first reading.
Summary
The second reading of Budget Amendment #3 recommends a net expense increase of $1.48 million dollars with
various accounts to be increased by $2.24 million, offset by $0.76 million of savings in other accounts. This net
increase in expenditure is recommended to be funded by $1.33 million of net revenue (a $2.04 million increase in
revenue with $0.71 million going into fund balance, leaving $1.33 million available to fund increased expenditures)
and the use of $0.15 million of Contingency.
($M)
Expenditure
Expense $2.24
Savings ($0.76)
Net Expense $1.48
Transfer Out $0.55 (To other funds)
Total Expenditure $2.03
Funding
Revenue $2.04
Add To Fund Balance ($0.71)
Net Revenue $1.33
Use Of Contingency $0.15
Total Funding Before Transfer In $1.48
Transfer In $0.55 (From General Fund)
Total Funding $2.03
Detailed analysis is provided in the attachment "Analysis of Budget Amendment #3", including the Second Reading
supplement.
.Proposed Action:
Staff recommends that the City Commission approve the proposed amendment.
Attachment:
1. Analysis of Budget Amendment #3, including attachment, including the Second Reading supplement.
2. Standard summary of the recommended budget amendment
3. Detailed information on each recommended amendment item (Exhibit "A")
4. Ordinance
SUNDAY MAY 30 2021
Palmer Trinity School students Alejandro Ichiro Miyasaka, Alex Fumagalli, Javi Cervera,
and Jackson Graeff are with Andrew Stein, center, during their $700 check presentation
in support of The Orphaned Starfish Foundation, which Stein founded.
NPASS. Vi
SHENHUMMED ARO 00/10(1
FROM P E 41W
SCHOOL SCENE
special recognitions. It is
an honor to bestow this
prestigious award upon
such a well -deserving
student -athlete."
Ashley will be recog-
nized during the 2021
College Football Playoff
Semifinals at the Capital
One Orange Bowl.
PALMER TRINITY
SCHOOL
Palmer Trinity School
students Alejandro Ichi-
ro Miyasaka, Javi Cerve-
ra, Jackson Graeff, and
Alex Fumagalli present-
ed a $700 check to An-
drew Stein, founder and
executive chairman of the
Orphaned Starfish
Foundation. The stu-
dents raised funds through
their business called Ichi-
ro's Cookies to support
the foundation.
The Orphaned Starfish
Foundation was created to
provide technology -based
education, job training,
and job placement assist-
ance to orphans, victims
of abuse, survivors of
trafficking, indigenous
children, at -risk youth,
and refugees. The organi-
zation helps children
around the world with a
focus on Latin America,
Asia and Africa.
"We are very proud of
the philanthropic lead-
ership our amazing stu-
dents have shown," said
Patrick Roberts, head of
school. "This initiative
demonstrates their drive
and ingenuity to benefit
vulnerable youth both
locally and globally."
Ichiro's Cookies was
launched as part of Palmer
Trinity School's Social
Entrepreneurship class,
which was created in 2014
to equip students with the
skills and experiences
needed to design, launch,
and run their own social
change and environmental
innovation ventures.
CARROLLTON SCHOOL
OF THE SACRED HEART
Isabela Delgado, a
student at Carrollton
School of the Sacred
Heart, was named a
fellow in the inaugural
class of The Hafize
Gaye Erkan First Re-
public Fellowship Pro-
gram. The program se-
lects 10 ninth -grade stu-
dents from The National
Coalition
of Girls'
Schools
member
schools
and awards
them a
$5,000
Isabela grant per
Delgado year of
their high
school education toward
STEM services and pro-
grams.
Isabela is a member of
several organizations at
her school, including the
Underwater Remote
Operating Vehicle Robot-
ics team and the founder
of the Power of Play
Club. She also competed
in the Dream in Green
Design and Build Compe-
tition, where she de-
signed and built an archi-
tectural model addressing
sea -level rise in Miami.
I NEIGHBORS
I 11NW
CITY OF OPA-LOCKA, FLORIDA
NOTICE TO THE PUBLIC
NOTICE IS HEREBY GIVEN that the City Commission of the City of Opa-locka, Florida
will hold public hearings at its Regular Commission Meeting on Wednesday, June 9, 2021
at 7:00 p.m., at Sherbondy Village Auditorium, 215 Perviz Avenue, Opa-locka, Florida,
to consider the following items for final adoption:
SECOND READING/PUBLIC HEARINGS:
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,
FLORIDA, AMENDINGTHE ANNUAL ADOPTED GENERAL, PROPRIETARY AND
SPECIAL REVENUE FUNDS BUDGETS FOR THE FISCAL YEAR COMMENCING
OCTOBER 1, 2020 AND ENDING SEPTEMBER 30, 2021; ADJUSTING REVENUES
AND EXPENDITURES AS REFLECTED IN EXHIBIT "A"; PROVIDING FOR THE
EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET; AUTHORIZING
THE CITY MANAGER TO TAKE CERTAIN ACTIONS; PROVIDING FOR
APPROPRIATION OF ALL BUDGETS AND EXPENDITURES; PROVIDING FOR
FEES CONSISTENT WITH APPROPRIATIONS AND AMENDMENT; PROVIDING
FOR INCORPORATION OF RECITALS; PROVIDING FOR CONFLICT AND
REPEALER; PROVIDING FOR SEVERABILITY; PROVIDING FOR ANEI I ECTIVE
DATE (first reading/public hearing held on May 26, 2021).
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,
FLORIDA, AMENDING CHAPTER 2, ARTICLE IV ENTITLED PERSONNEL, TO
CREATE DIVISION IV OF THE CITY OF OPA-LOCKA'S CODE OF ORDINANCES
TO BE ENTITLED "CITY HOLIDAYS"; SPECIFICALLY RECOGNIZING
JUNETEENTH INDEPENDENCE DAY AS A PAID CITY HOLIDAY AND
SPECIFICALLY CITING ALL OTHER CITY HOLIDAYS; PROVIDING FOR
CONFLICT AND REPEALER; PROVIDING FOR SEVERABILITY; PROVIDING
FOR CODIFICATION AND SCRIVENER'S ERRORS; CONFLICTS OF LAW;
AND PROVIDING FOR AN EFFECTIVE DATE (first reading/public hearing held on
May 26, 2021).
RESOLUTION/PUBLIC HEARING:
A RESOLUTION OF 1'HE CITY COMMISSION OF THE CITY OF OPA-LOCKA,
FLORIDA, APPROVING FINAL PLAT REVIEW REQUEST FOR THE
CONSTRUCTION AND OPERATION OF A WAREHOUSE/DISTRIBUTION CENTER
ON THE PROPERTY LOCATED AT 12700 NW LE JEUNE ROAD IDENTIFIED
BY FOLIO 08-2129-000-0032, IN THE B-3 ZONING DISTRICT; PROVIDING FOR
APPROVAL; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING
FOR SCRIVENER'S ERRORS; PROVIDING FOR AN EFEECTIVE DATE.
Additional information on the above items may be obtained by contacting the Office of the City
Clerk by telephone 305-953-2800 or email jflores@opalockafl.gov. To participate or provide
comments virtually, please register on the City of Opa-locka website at www.opalockafl.gov
no later than 7:00 p.m. on Wednesday, June 9, 2021.
All interested persons are encouraged to participate and will be heard with respect to the
public hearings.
In accordance with the Americans with Disabilities Act of 1990, persons needing special
accommodations to participate in the proceeding should contact the Office of the City
Clerk at (305) 953-2800 for assistance not later than seven (7) days prior to the proceeding.
If hearing impaired, you may telephone the Florida Relay Service at (800) 955-8771 (TTY),
(800) 955-8770 (Voice), (877) 955-8773 (Spanish) or (877) 955-8707 (Creole).
PURSUANT TO FS 286.0105: Anyone who desires to appeal any decision made by any
board, agency, or commission with respect to any matter considered at such meeting or
hearing will need a record of the proceedings, and for that reason, may need to ensure that a
verbatim record of the proceedings is made, which record includes the testimony and evidence
upon which the appeal may be based.
Joanna Flores, CMC
City Clerk
City of Opa-locka
Analysis Of Budget Amendment #3 -- Second Reading Supplement
General Fund — CARES Act
Second Hearing Update — Based on a payment recently received from the County, the conservative
estimate of $1,714,150 presented in the First Hearing has been increased by $221,351 to $1,935,501.
$100,000 of the increase has been allocated to General Fund Contingency and the remainder, $121,351, has
been added to General Fund Available Fund Balance, increasing the addition to $835,501. It should be
remembered that any Contingency not required during the year will become additional General Fund
Available Fund Balance at the end of the year.
General Fund — Other
Second Hearing Update — $106,616 of additional expense was added, partially offset by $30,300 of
savings, for a net increase of $76,316. The more significant additions include the following:
$43,316 Four additional Maintenance Workers for the Roads and Streets division for the Beautification
program.
$25,000 Increased gasoline cost due to sharply increasing prices.
$23,000 Ingram Park bathroom rehabilitation.
$10,000 Sergeant exam material.
$ 5,300 Three miscellaneous items.
Water -Sewer Fund
Second Hearing Update — $3,000 has been added to fund an under -budgeted mobile light tower.
Stormwater Fund
Second Hearing Update — $800 has been added for additional Special Supplies
Information Technology Services Fund
Second Hearing Update — $12,000 for telephone services.
Safe Neighborhood Capital Improvement Plan (CEP) Fund
Second Hearing Update — $3,000 added for an upgraded smoke detection system required by the Miami -
Dade Fire Department.
Analysis Of Budget Amendment #3 — First Reading
This analysis will focus on the categories identified in the attached schedule titled "Budget Amendment #3
(Supports Agenda Cover Memo Narrative)"
General Fund — CARES Act
The City will receive $1,714,150 from the County CARES Act program for City efforts expended in
addressing pandemic issues. Of the total, $1,000,000 has been added to General Fund Contingency while
the remainder, $714,150, has been assigned to General Fund Available Fund Balance, consistent with the
City's requirement to restore this important financial measurement to an appropriate level as part of the
City's exiting from financial emergency status. This reimbursement is different than the approximately $1.6
million reimbursement the City will receive for purchasing and distributing food cash cards in November
and December.
General Fund -- Other
Additional expenditures of $641,874 are recommended, offset by $125,050 of savings, primarily coming
from vacancies experienced so far this year. The more significant of these expenditures include the
following:
$93,000 Finance additional consultant requirements. This is being funded from savings from vacant
positions in this department.
$64,624 Building Maintenance Department FY 20 encumbrances not previously rolled over into FY 21.
Since these encumbered funds weren't spent in FY 20, they ended up in fund balance, which
will now be used to fund these open purchase orders.
$50,000 Terminal leave payout. The size of the accumulated leave payout due employees has been
recognized as an issue for a while. Several long-time employees have departed this year,
significantly impacting this account. This recommended increase will bring this account to
$205,000. Over the past three years the average charge to this account has been less the $20,000.
$3 8,000 Crime scene vehicle and equipment, funded primarily by a $31,076 DOJ grant
$37,000 Additional streetlight electricity charges. More new lights were installed than originally
proposed.
$30,000 Cost of water used by the City. At the end of the FY 20, the City started receiving water bills
for two accounts not previously being billed.
$25,100 IRS settlement in regard to whether City police working for other organizations while off -duty
are deemed to be City employees while performing these services.
$24,900 Consultant to develop an employee pay plan, consistent with an Operational Audit
recommendation.
$24,000 Temporary employee to assist Finance in getting caught up.
$15,000 Increase to Road & Streets for unbudgeted pressure cleaning and emergency road repairs.
$20,000 Sherbondy exercise room equipment.
$14,000 City Clerk temporary staffing to assist due to vacant Deputy position. Funded from
compensation savings from the vacant position.
$13,400 Replacement of the air conditioning unit at the Public Works building.
$13,000 Property tax payment on City property previously sold, but due to a deed issue, still indicated
as City property by the Property Appraiser. Current owner will reimburse $12,500.
$13,000 Ingram Park awnings replacement.
$12,500 Automated sandbag filling equipment
$12,000 Ingram Park Athletic Building roof repair.
$11,000 Correct pump and service line issues for the Sherbondy pool
$10,500 Police rental of containers for control of seized assets.
$10,000 Program to incentivize residents to report illegal dumping.
$10,000 Replacement of two failing air conditioning units at Ingram Park.
$10,000 Cairo Lane camera system to control illegal dumping
$10,000 Additional Police vehicle lease, including front-end charges.
$10,000 Parks & Recreation long-range lightning detection system.
$70,850 32 other line items averaging $2,214 per item.
As indicated in the attachment, the General Fund will also provide $554,500 of transfer -out funding to the
Risk Management, IT, Safe Neighborhood and Town Center Funds. A reminder that although this impacts
General Fund cash, it has no impact on total City expenditures since these transfers are reflected as
expenditures in the four recipient funds.
The General Fund Other budget amendment is funded by the following
$ 43,576 Revenue from two small grants.
$ 64,624 Fund balance from the previously mentioned rollover of Building Maintenance Department FY
20 encumbrances.
$963,124 Contingency, using nearly all of the $1.0 million contingency made available from receipt of
the County CARES Act funding.
Water -Sewer Fund
Additional expenditures of $647,500 are recommended, offset by $447,600 of savings, primarily coming
from deferring other projects. The more significant of these expenditures include the following:
$220,000 Manhole relining project to reduce inflow and infiltration.
$200,000 Sewer system modeling to satisfy a DERM requirement.
$ 75,000 Increased legal counsel engaged to represent the City in the current billing case, based on year-
to-date run rate.
$ 62,000 This fund's share of continuation of the financial consultants through the third quarter of this
fiscal year
$ 25,000 Emergency sewer repair -- 22nd Avenue
$ 24,000 Lift station pumps to replace a failed pump and a spare back up.
$ 20,000 Increased County utility billing charges.
$ 21,500 Seven other line items averaging $3,071 per line item
These items will funded from this fund's Contingency
Stormwater Fund
Additional expenditures of $181,000 are recommended, offset by $131,200 of savings, coming from
deferring a project. This amendment is composed of two line items:
$166,000 This fund's share of the 131" Street drainage project with the roadway portion ($40,000) in the
Safe Neighborhood fund.
$ 15,000 Increase in the Other Professional Services budget to permit additional engineering consultant
services if the need should arise.
The portion of this recommendation not funded from savings ($49,800) will be funded through the first
phase of a CDBG grant.
Risk Management Fund
Additional expenditures of $290,600 are recommended, essentially all funded by a transfer from the
General Fund as previously described.
$290,000 This is a workers compensation issue. When Florida Municipal Insurance Trust (FMIT)
guidance was requested last spring for budgeting purpose, the City was informed that workers
compensation rates would be flat. This failed to take into account the City's bad workers
compensation history, which is considered when setting rates. The rate provided at the end of
August created a $163,000 budget shortfall. A three-year rolling history is used in setting rates.
FY 17 was a very bad year and will fallout of the computation of future year workers
compensation rates.
There is also a workers comp audit in the spring each year which reviews the actual
compensation and workers compensation classifications for the prior year versus what was
previously provided when the rates were originally set. In recent years this audit has generated
savings. This year's audit indicated that although total compensation was in line with what had
previously been provided, there were several employees who had been incorrectly assigned
low risk workers compensation codes. When higher risk codes were assigned to these
employees, this generated another $127,000 of additional charges.
Information Technology Services Fund
Additional expenditures of $23,600 are recommended, funded from savings realized in the completion of
other projects and an $8,000 transfer in from the General Fund. This expenditure is primarily the hardware
($15,000) required to activate OPATV and an additional $5,000 to cover transition cost related to moving
to a new internet provider.
Safe Neighborhood Capital Improvement Plan (CIP) Fund
Additional expenditures of $185,500 are recommended. This will provide funding for the following
projects:
$121,500 Historic fire station and HR building condition assessment and, if appropriate construction
plans and bidding assistance.
$ 40,000 Roadway portion of the 131' Street drainage project.
$ 24,000 Replacement of air conditioning units at 2105 Ali Baba project
To fund these projects there will be a small ($12,000) CDBG grant associated with the 131' St drainage
project. The remainder of the funding ($173,500) will be transferred from the General Fund as previously
described.
Town Center Fund
Additional expenditures of $83,000 are recommended. This will provide funding for the following projects:
$ 27,000 City is now being billed for water accounts not billed in FY 20.
$ 25,000 Sealing of leaking windows..
$ 12,035 Additional expenditure required to upgrade building's electrical system
$ 9,965 Mold remediation in IT area.
$ 9,000 Corrects budget error for cleaning services. Part of last year's charges were recorded in a
separate account, resulting in FY 21 being under -budgeted.
The entire funding for these projects ($83,000) will be transferred from the General Fund as previously
described.
Special Law Enforcement Fund
Additional expenditures of $63,500 are recommended. This will provide funding for the following projects:
$ 54,000 Package to provide guidance in rewriting Police Department operational manual.
$ 9,500 Second Police dog.
The entire funding for these projects will come from this fund's available fund balance.
Budget Amendment # 3 Summary - Second Reading
(Supports Agenda Cover Memo Narrative)
Expen diture
Expense
Savings
Net
Transfer Out
Total
Funding
Revenue
Fund Balance
Net
Co ntinge ncy
Total
Transfer In
Total
Gen Fund
CARES
Act
(1,935,501)
835,501
(1,100,000)
1,100,000
Gen Fund
Other
Water
Sewer
Fund
Storm
Water
Fund
Risk
Mgmt
Fund
IT
Fund
Safe
Neigh
Fund
Town
Center
Fund
Special
Law
Fund
Total
Ex
CARES Act
748,490
(155,350)
650,500
(450,600)
181,800
(131,200)
290,600
(600)
35,600
(27,600)
188,500
83,000
63,500
2,241,990
(765,350)
593,140
557,500
199,900
-
50,600
-
290,000
-
8,000
-
188,500
-.
83,000
63,500
1,476,640
557,500
1,150,640
199,900
50,600
290,000
8,000
188,500
83,000
63,500
2,034,140
(43,576)
(64,624)
-
-
(49,800)
-
-
-
-
-
(12,000)
(63,500)
(105,376)
(128,124)
(108,200)
(1,042,440)
-
(199,900)
(49,800)
(800)
-
-
-
-
(12,000)
-
(63,500)
(233,500)
(1,243,140)
(1,150,640)
-
(199,900)
-
(50,600)
-
-
(290,000)
-
(8,000)
(12,000)
(176,500)
-
(83,000)
(63,500)
(1,476,640)
(557,500)
(1,150,640)
(199,900)
(50,600)
(290,000)
(8,000)
(188,500)
(83,000)
(63,500)
(2,034,140)
Total
2,241,990
(765,350)
1,476,640
557,500
2,034,140
(2,040,877)
707,377
(1,333,500)
(143,140)
(1,476,640)
(557,500)
(2,034,140)
FY 21 Budget Amendment #3 - Second Reading
Gov Funds
Enterprise Funds
Total
Budget Thru Am end #2
Governmental
Funds
30,093,136
2,526,820
Water
Sewer
Fund
13,849,848
874,813
Storm
Water
Fund
Total
Enterprise
Funds
Total
Funds
1,853,376
2,050,592
15,703,224
2,925,405
45,796,360
5,452,225
Funding
Revenue/Loans/Trans In
Fund Balance
Total Funding
32,619,956
14,724,661
3,903,968
18,628,629
51,248,585
'
Expenditure
32,619,956
14,724,661
3,903,968
18,628,629
51,248,585
Amendment #3
2,545,577
(707,377)
-
-
49,800
-
49,800
-
2,595,377
(707,377)
Funding
Revenue/Loans/Trans In
Fund Balance
Total Funding
1,838,200
-
49,800
49,800
1,888,000
Expenditure
1,838,200
-
49,800
49,800
1,888,000
Budget Thru Amend #3
32,638,713
1,819,443
13,849,848
874,813
1,903,176
2,050,592
15,753,024
2,925,405
48,391,737
4,744,848
Funding
Revenue/Loans/Trans In
Fund Balance
Total Funding
34,458,156
14,724,661
3,953,768
18,678,429
53,136,585
Expenditure
34,458,156
14,724,661
3,953,768
18,678,429
53,136,585
Exhibit "A"
FY 21 Budget Amendment #3 - Second Reading
Governmental Funds
Budget - Thru Amend #2
General
FuLV
18,928,586
1,601,654
CRA
Fund
Safe
Neighborho od
Capital
Fund
Pe ople's
Transportation
Plan
Fund
Town
Center
fund
Debt
Service
fang
3,011,857
-
Special Law
Enforcement
Fund
Insurance
Service
Fund
2,659,159
-
Information
Technology
Service
and
713,735
-
Total
Gov
Funds
1,046,910
-
987,280
-
1,938,140
883,166
807,469
-
-
42,000
30,093,136
2,526,820
Funding
Revenue/Loans/Trans In
Fund Balance
Total Funding
20,530,240
1,046,910
987,280
2,821,306
807,469
3,011,857
42,000
2,659,159
713,735
32,619,956
Expenditure
20,530,240
1,046,910
987,280
2,821,306
807,469
3,011,857
42,000
2,659,159
713,735
32,619,956
Amendment #3
1,979,077
(770,877)
-
-
185,500
-
-
-
83,000
-
-
-
-
63,500
290,000
-
8,000
-
2,545,577
(707,377)
Fundin
Revenue/Loans/Trans In
Fund Balance
Total Funding
1,208,200
-
185,500
-
83,000
-
63,500
290,000
8,000
1,838,200
Expenditure
1,208,200
-
185,500
-
83,000
-
63,500
290,000
8,000
1,838,200
Budget Thru Amend #3
20,907,663
830,777
1,046,910
-
1,172,780
-
1,938,140
883,166
890,469
-
3,011,857
-
-
105,500
2,949,159
-
721,735
-
32,638,713
1,819,443
Funding
Revenue/Loans/Trans In
Fund Balance
Total Funding
21,738,440
1,046,910
1,172,780
2,821,306
890,469
3,011,857
105,500
2,949,159
721,735
34,458,156
Expenditure
21,738,440
1,046,910
1,172,780
2,821,306
890,469
3,011,857
105,500
2,949,159
721,735
34,458,156
Exhibit "A"
FY 21 Budget Amendment #3 - Second Reading
General Fund
Funding
Revenue/Loans/Trans In
Fund Balance
T otal Funding
Expenditur e
Commission
City Manager
General Fund Non -Department
Human Resources
Clerk
Attorney
Finance
Planning & Community Dev
Building & Licenses
Parks & Recreation
Police
Code Enfo rcement
Public Works - Admin
Public Works - Bldg Maintenance
Public Works - Streets
Public Works - Trash
Public Wo rks - Vehicle Maintenance
Total Expenditure
Budget
Thru Amend #2
Amendment
#3
Budget
Thru Amend #3
18,928,586
1,979,077
20,907,663
1,601,654
(770,877)
830,777 J
20,530,240
1,208,200
21,738,440
127,281
7,300
134,581
609,331
800
610,131
8,078,034
750,160
8,828,194
313,717
5,400
319,117
403,320
-
403,320
645,000
-
645,000
883,638
29,000
912,638
292,922
1,000
293,922
420,825
-
420,825
737,842
62,000
799,842
5,139,442
109,700
5,249,142
329,280
1,000
330,280
360,789
1,000
361,789
587,559
123,024
710,583
734,275
117,816
852,091
186,886
-
186,886
680,099
-
680,099
20,530,240
1,208,200
21,738,440
Exhibit " A"
FY 21 Budget Amendment #3 - Second Reading
Amendment Details
1 Re-imbursement - C ounty CARES Act Program
Budget Adj Revised
Gen Fund Rev 001-TBD County CARES Act Program 1,714,150
Gen Fund Fnd Bal 001 -383010 Transfer -In, Fund Balance * (714,150) (714,150)
Non -Dept Exp 19-519390 C ontingency 1,038,664 1,000,000 2,038,664
* Negative number indicates ADDITION to fund balance rather usage of fund balance
2 Sherbondv - Weight Room Equipment
Prk & Rec Exp 72-572640 Machinery & Equipment
Non -Dept Exp 19-519390 Contingency *
* Budget adjusted due to prior items
; fi„r: 20,000
2,038,664 (20,000) 2,018,664
3 Ingram Park -Awning Replacement
Prk & Rec Exp 72-572630 Improvement Other Than Bldg 13,000
Non -Dept Exp 19-519390 Contingency * 2,018,664 (13,000) 2,005,664
* Budget adjusted due to prior items
4 Parks & Recreation - Mino r Building Repairs
Prk & Rec Exp 72-572461 Building Repair & Maintenance
Non -Dept Exp 19-519390 Contingency *
* Budget adjusted due to prior items
5 Terminal Leave Payout
Non -Dept Exp 19-581922 Leave Payout Reserve
Non -Dept Exp 19-519390 Contingency *
* Budget adjusted due to prior items
4,000
2,005,664 (4,000) 2,001,664
155,000 205,000
2,001,664 (50,000) 1,951,664
6 PW - Stre ets - Street Lights
PW - Strt Exp 41-541430 Electricity, Gas & Water 131,000 7 c o o 168,000
Non -Dept Exp 19-519390 Co ntingency * 1,951,664
* Budget adjusted due to prior items
7 PW - Trash - Illegal Dumping Reporting Incentive Program
PW - Trash Exp 50-534493 General Expense
PW - Trash Exp
(37,000) 1,914,664
10,000
50-541431 Disposal Of Illegal Dumping 88,537. (10,000) 78,537
Reimburse ment from County CARES Act Program for City
operating expense. $500,000 added to C ontingency for
availability for unplanned operating expenditure. $1.2
million used to restore fund balance to address long-term
requirement to exit State contr ol.
Weight room equipment for Sherbondy
Ingram Park awnings require replacement
Pr ovision for min or building repairs
Continuation of long-time employees departing
New brighter high efficiency street lights increased
expense. More lights were added than originally
proposed .
Program to incentivize residents to identify illegal
dumpers
Exhibit "A"
Page -1
FY 21 Budget Amendment #3 - Sec ond Reading
Amendment Details
8 Red Light Camera Rental / Violator Contact Fees
Non -Dept Exp 19-512497 Red Light Camera Service (ATS) 386,400
Non -Dept Exp 19-519390 Contingency * 1,914,664
* Budget adjusted due to prior items
9 Co mmissio n —Travel Budget
Comm Exp 10-511400 Travel 3,500
Non -Dept Exp 19-519390 C ontingency * 1,909,664
* Budget adjusted due to prior items
10 Commission - Clothing
Comm Exp 10-511521 Clothing / Uniforms
Non -Dept Exp 19-519390 Contingency *
* Budget adjusted due to prior items
11 Risk Management - Training & Membership Fees
Risk Exp 84-513541 Educational Co sts
Risk Exp 84-513540 Pubs/Subscriptions/Memberships
Risk Exp 84-513452 General Liability - Deductible
12 Information Techno lo gy - Membership Fees
IT Exp 85-512540 Pubs/Subscriptions/Memberships
IT Exp 85-512528 Software Licensing
Budget Adj Revised
;M aZ�IG 391,400
(5,000) 1,909,664
10,000
(6,500) 1,903,164
900 1,300
1,903,164 (400) 1,902,764
150,000 (600)
220,827
13 Vehicle Maintenance - Uniform Rental
Veh Mnt Exp 49-541341 Uniform Rental/Laundry 936
Veh Mnt Exp 49-541120 Salaries -Regular 155,445
14 Po lice Admin
Pol Admin Exp
Pol Admin Exp
kleaca
300
300
149,400
200
(200) 220,627
einal
1,986
(1,050) 154,395
36-521493 General Expenses a a A" 1,000
36-521528 Software Maintenance 128,841 (1,000) 127,841
15 Streets - Operating Expense
Streets Exp 41-541520 Operating Expense
Streets Exp 41-541530
3,000
Road Materials & Supplies 40,000 (3,000) 37,000
Miscellaneous violator mail contact expense increasing
To fund increased presence at Tallahassee to advocate for
City issues
Additional clothing to support City branding
Risk Manager training & professional memberships
Professional membership - Florida Local Government
Inf ormation Systems Assoc .
Minor under budgeted. Offset by vacant position savings
Minor charges not budgeted.
Miscellaneous road supplies charged to incorrect acc ount
Exhibit "A"
Page - 2
FY 21 Budget Amendment #3 - Second Reading
Amendment Details
16 Non -Dept - Payroll Tax Settlement
Non -Dept - F Exp 19-519997 Tax Payments 1,000
Non -Dept Exp 19-519390 Contingency * 1,902,764
* Budget adjusted due to prior items
17 Co de Enfo rcement - Office Supplies
Code Exp 23-521510 Office Supplies 2,000
Non -Dept Exp 19-519390 Contingency * 1,877,664
* Budget adjusted due to prior items
18 PW Admin - Office Supplies
PW Ad Exp 32-541510 Office Supplies 2,000
Non -Dept Exp 19-519390 Contingency * 1,876,664
* Budget adjusted due to prior items
19 Community Development - Office Supplies
Com Dev Exp 37-515510 Office Supplies 1,000
Non -Dept Exp 19-519390 Contingency * 1,875,664
* Budget adjusted due to prior items
20 Water -Sewer Finance - Office Supplies
W -S Fin Exp 61-513510 Office Supplies
W -S Fin Exp 61-513120 Salaries - Regular
21 Po lice Admin - Postage
Pol Ad Exp 36-521420 Postage
Non -Dept Exp 19-519390 Co ntingency *
* Budget adjusted due to prior items
1,000
199,561
Budget Adj Revised
26,100
(25,100) 1,877,664
3,000
(1,000) 1,876,664
3,000
(1,000) 1,875,664
2,000
(1,000) 1,874,664
2,000
(1,000) 198,561
200
1,874,664 (200) 1,874,464
22 IT - Internet Service
IT Exp 85-512413 Internet 24,000
IT Trf-In 119-383030 Transfer In 713,735
Gen Fund Trf-Out 19-519441 Transfer Out To IT 588,887
Non -Dept Exp 19-519390 Contingency * 1,874,464
* Budget adjusted due to prior items
8,000
8,000
(8,000)
Exhibit " A"
Page - 3
32,000
721,735
596,887
1,866,464
Settlement of a payroll tax issue
Higher usage of Office Supplies
Higher usage of Office Supplies
Higher usage of Office Supplies
Higher usage of Office Supplies
Limited postage requirement
Additional transition expense in moving to new Internet
service providers.
FY 21 Budget Amendment #3 - Second Reading
# Amendment Details
23 Police CID - C ontainer Re ntal
Pol CID Exp 20-521440 Rentals & Leases
Non -Dept Exp 19-519390 C ontingency *
* Budget adjusted due to prior items
24 Building Maint - Ingram Park R oof Repair
Bld Mnt Exp 39-541461 Building Repair & Maintenance
Non - Dept Exp 19-519390 Contingency *
* Budget adjusted due to prior items
25 Police - Crime Scene Investigation Vehicle
Po lice - Crim Exp 22-521648 Vehicle Lease/Purchase
Gen Fund Rev 001-334750 Grant - DOJ
Non -Dept Exp 19-519390 Contingency *
* Budget adjusted due to prior items
26 Sewer - Emergency Repair
Sewer Exp 35-535340
Sewer Exp 35.535120
Sewer Exp 35-535210
Sewer Exp 35-535220
Sewer Exp 35-535230
27 Financial Co nsultants
Finan Exp 17-513312
Finan Exp 17-513110
Finan Exp 17-513120
Finan Exp 17-513210
Finan Exp 17-513220
Finan Exp 17-513230
W -S Finan Exp 61-513340
W -S Finan Exp 61-513992
Other Contracted Services
Salaries - Regular
FICA
Retirement
Life And Health Insurance
Other Professional Services
Salaries - Executive
Salaries - Regular
FICA
Retirement
Life And Health Insurance
Other Contracted Services
Contingency *
* Budget adjusted due to prior items
Budget
1,866,464
130,548
1,855,964
215,500
1,843,964
Revised
>X�Ia 10,500
(10,500) 1,855,964
!I!® 142,548
(12,000) 1,843,964
253,500
31,076 31,076
(6,924) 1,837,040
310,667
174,500
13,810
18,050
35,960
200,500
92,942
334,967
33,090
44,791
41,548
290,320!
379,476
(17,000)
(1,400)
(1,800)
(4,800)
(32,00D)
(39,000)
(5,000)
(8,000)
(9,000)
(62,000)
Exhibit "A"
Page - 4
335,667
157,500
12,410
16,250
31,160
293,500
60,942
295,967
28,090
36,791
32,548
352,320
317,476
Containers for seized material . Materials will be auctioned
once research is completed
Ingram Park Athletic Building r oof repair
Crime Scene Investigation Vehicle funded primarily by a
Department of Justice Assistance Grant
Emergency sewer repair 22nd Avenue . Funded from
vacant position savings.
Continuation of consultant / Acting Finance Director
c ontract for another three months through June 30, 2021
and split 60% / 40 % between General Fund and Water -
Sewer Fund. General Fund portion funded fr om vacant
position savings in Finance . The Water -Sewer Fund
portion is funded from Contingency .
FY 21 Budget Amendment #3 - Sec ond Reading
# Amendment Details Budget Adj Revised
28 Temporary Empl oyee - Finance
Finan Exp 17-513312 Other Professional Services 293,500 �' aX` 317,500
No n -Dept Exp 19-519390 Contingency * 1,837,040 (24,000); 1,813,040
W -S Finan Exp 61-513340 Other Contracted Services 352,320 368,320
W -S Finan Exp 61-513992 C ontingency * 317,476 (16,000) 301,476
* Budget adjusted due to prior items
29 Parks & Rec - Swimming Pool Pump & Piping
Prks & Rec Exp 72-572640 Machinery & Equipment 20,000
No n -Dept Exp 19-519390 Contingency * 1,813,040
* Budget adjusted due to prior items
30 Police - Motorcycle Equipment
Pol-Ptrl Exp 22-521641 Automotive Equipment
Non -Dept Exp 19-519390 Contingency *
* Budget adjusted due to prior items
31,000
(11,000) 1,802,040
1,802,040 (6,000)
31 Water Distribution - Uniform Laundry
Wtr Dis Exp 64-533341 Uniform Rental/Laundry 1,248
Wtr Dis Exp 64-533120 Salaries - Regular 146,154
32 Town Center - Water Charges
Twn Ctr Exp 62-519430 Electric, Gas, Water 85,000
Twn Ctr Trf In 490-381001 Transfer In 586,301
Non -Dept Trf Out 19-518926 Transfer Out - To Town Center 561,402
Non -Dept Exp 19-519390 Contingency * 1,796,040
* Budget adjusted due to prior items
33 Town Center - Cleaning Services
Twn Ctr Exp 62-519340 Other Contracted Services 301,725
Twn Ctr Trf In 490-381001 Transfer In 613,301
Non -Dept Trf Out 19-518926 Transfer Out - To Town Center 588,402
Non -Dept Exp 19-519390 Contingency * 1,769,040
* Budget adjusted due to prior items
34 Water -Sewer - Manhole Relining
WS-CIP Exp 75-TBD Manhole Relining
WS-CIP Exp 75-5356318 DCP Zone 1-6
tee' =`
6,000
1,796,040
1,348
(100) 146,054
27,000
27,000
(27,000)
9,000
9,000
(9,000)
112,000
613,301
588,402
1,769,040
310,725
622,301
597,402
1,760,040
Temporary employee hired to assist Finance due to the
audit workload . Split 60% / 40% between General Fund
and Water -Sewer Fund . From Contingency for both funds.
Swimming pool requires new pump and piping
modification
Equipment for previously purchased motorcycle.
Minor adjustment to Uniform Rental / Laundry budget for
Water Distribution division
Water charges not billed in prior years
Portion of these charges were billed to another account in
FY 20, resulting in this account being under budgeted in FY
21
FI®s 220,000 Relining of manhole shafts and replacement of manhole
500,000 (220,000) 280,000 covers to reduce inflow and infiltration into the
Exhibit "A"
Page - 5
FY 21 Budget Amendment #3 - Sec ond Reading
Amendment Details
Budget Adj Revised
35 Ingram Park - Air C onditi oning Units (2)
Bldg M aint Exp 39-541640 Machinery & Equipment 230,000
Non -Dept Exp 19-519390 C ontingency * 1,760,040
* Budget adjusted due to prior items
36 PW Admin Building - Air Conditi oning Unit
Bldg Maint Exp 39-541640 Machinery & Equipment 240,000
Non -Dept Exp 19-519390 Contingency * 1,750,040
* Budget adjusted due to prior items
37 Cairo Lane Camera System
Rd & Strt Exp 41-541640 M achinery & Equipment 93,000
Non -Dept Exp 19-519390 Co ntingency * 1,736,640
* Budget adjusted due to prior items
38 Police Dog
Pol Ptrl Exp 22-521520 Operating Expense 17,100
Non -Dept Exp 19-519390 Contingency * 1,726,640
* Budget adjusted due to prior items
39 Sewer System Modeling
Swr Exp 35-535312 Other Professional Services
WS-CIP Exp 75-5356318 DCP Zone 1-6 *
* Budget adjusted due to prior items
40 Parks & Recreation Miscellaneous Expense
Prks & Rec Exp 72-572520 Operating Expense
Non -Dept Exp 19-519390 Contingency *
* Budget adjusted due to prior items
240,000
(10,000) 1,750,040
253,400
(13,400) 1,736,640
I e e ao 103,000
(10,000) 1,726,640
27,100
(10,000) 1,716,640
190,000
280,000 (200,000)
390,000
80,000
4,000
1,716,640 (4,000) 1,712,640
41 2105 Ali Baba Air Conditioning Replacement
Safe Neigh Exp 44-541818 2105 Ali -Baba Improvements 254,635
Safe Neigh Trf In 320-381001 From Gen Fund To Safe Neigh 284,015
Non -Dept Trf Out 19-581320 From Gen Fund To Safe Neigh 284,015
No n -Dept Exp 19-519390 Contingency * 1,712,640
* Budget adjusted due to prior items
24,000
24,000
(24,000)
Exhibit " A"
Page - 6
278,635
308,015
308,015
1,688,640
'wastewater c ollection and transmission system.
Replacement of two failing air conditioning units at
Ingram Park
Replacement of PW Admin Building failing air conditioning
unit.
Camera system to identify parties illegally dumping.
Acquisition of a Police dog,
Additional new component to study to meet additional
DERM requirements. Will require additional $100,000 in
FY 22
Miscellaneous minor expense
Replacement of failing air conditioning system. Funded
from General Fund Contingency
FY 21 Budget Amendment #3 - Second Reading
Amendment Details
42 Non -Dept - Taxes
Non -Dept Exp 19-519997 Tax Payments
Gen Fund Rev 001-369900 Other Miscellaneous Revenue
Non -Dept Exp 19-519390 Contingency *
* Budget adjusted due to prior items
43 Roads & Streets - Sand Bag Equipment
Rds & Str Exp 41-541640 Machinery & Equipment
Non -Dept Exp 19-519390 Contingency *
* Budge t adjusted due to prior items
44 Non -Dept - General Expense
Non -Dept Exp 19-519493
Non -Dept Exp 19-519390
* Budget adjusted due to prior items
General Expenses
Contingency *
45 Non -Dept - Electricity & Water
Non -Dept Exp 19-519430 Electricity & Water
Non -Dept Exp 19-519390 Contingency *
* Budget adjusted due to prior items
46 Risk Management - Workers Comp
Risk Mgmt Exp 84-513451 Insurance Charges - Risk
Risk Mgmt Trf In 118-384140 Transfer In - All Funds
Non -Dept Trf Out 19-519442 Trf Out From Gen Fund to Risk
Non -Dept Exp 19-519390 Co ntingency *
* Budget adjusted due to prior items
Budget Adj
26,100
10,625
1,688,640
103,000
1,688,140
Revised
)j�Za 39,100
12,500 23,125
(500) 1,688,140
115,500
(12,500) 1,675,640
4,000
1,675,640 (4,000) 1,671,640
145,000
1,671,640
2,332,545
2,659,158
2,144,765
1,641,640
175,000
(30,000) 1,641,640
2,622,545
290,000 2,949,158
290,000 2,434,765
(290,000) 1,351,640
Exhibit " A"
Page - 7
City paid property tax on property previously sold. Due to
deed issue, continues as a City property for tax reporting
purposes. Owner has repaid City in past and will do so
again.
Sand bag filling equipment.
To cover minor expenses such as food for staff working on
the food distribution drive.
Two new large water accounts started to be billed to City
at end of FY 20
Initial budget was established on preliminary guidance
from FL Mun Insurance Tr (FMIT - insurance provider).
Guidance didn't take into account City's bad workers
comp history. Initial annual bill exceeded budget by
$163,000 . Recently completed annual workers comp audit
added another $127,000 of expense by correctly
reassigning employees to higher risk work categories than
had previously been assigned.
FY 21 Budget Amendment #3 - Second Reading
Amendment Details
47 Safe Neighborhood - Fire Stati on / HR Bldg Assessment / Plans
Safe Neigh Exp 44-TBD Fire Station / HR Bldg Project
Safe Neigh Trf In 320-381001 Fr om Gen Fund To Safe Neigh
Non -Dept Trf Out 19-581320 Fr om Gen Fund To Safe Neigh
No n -Dept Exp 19-519390 Contingency *
* Budget adjusted due to prior items
48 Water -Sewer Finance - County Billing Services
WS - Fin Exp 61-513340 Other C ontracted Services
WS - Fin Exp 61-513992 Contingency *
* Budget adjusted due to prior items
49 Water -Sewer Finance - Misc. Expense
WS - Fin Exp 61-513420 Postage & Freight
WS - Fin Exp 61-513511 Lien Recording Charge
WS - Fin Exp 61-513992 Co ntingency *
* Budget adjusted due to prior items
50 IT - Opa-lo cka TV
IT Exp 85-512646 Computer Equipment
IT Exp 85-512528 Software Licensing *
* Budget adjusted due to prior items
51 131st Street Drainage Project
Strmwtr Exp 43-543638
Safe Neigh Exp 44-543638
Strmwtr Rev 450-334700
Safe Neigh Rev 320-334700
Strmwtr Exp 43-538634
131st Street Project
Road Improvements Drainage
Grants
Grants
Stormwater Pro ject
Safe Neigh Trf In 320-381001 Trf In From Gen Fund
Non -Dept Trf Out 19-581320 From Gen Fund To Safe Neigh
Non -Dept Exp 19-519390 Contingency *
* Budget adjusted due to prior items
Budget
308,015
308,015
1,351,640
368,320
301,476
100
1,000
281,476
47,000
220,627
121,500
121,500
(121,500)
Revised
121,500
429,515
429,515
1,230,140
388,320
(20,000) 281,476
(2,900)
500
3,500
278,576
62,000
(15,000) 205,627
166,000
40,000
49,800 49,800
- 12,000 12,000
330,000 (116,200) 213,800
429,515 28,000 457,515
429,515 28,000 457,515
1,230,140 (28,000) 1,202,140
Exhibit " A"
Page - 8
To conduct initial assessment on Historic Fire Station & HR
Building, development and bidding of construction plans if
deemed appropriate from the ass essment
Increased cost for County to bill water -sewer bills
Minor adjustments to postage and lien recording budgets
Savings from Sungard and work order software to fund
hardware for OPATV
Project split between Stormwater (81%) and Safe
Neighborhood (Roads - 19%) . County CDBG to provide
30 % of funding with remainder funded by sa vings in other
Stormwater projects or funding from General Fund
contingency
FY 21 Budget Amendment #3 - Second Reading
# Amendment Details Budget Adj Revised
52 Stormwater - Other Professi onal Services (Engineering)
Strmwtr Exp 43-538312 Other Professional Services 289,604 ;?Ija'` 304,604
Strmwtr Exp 43-538634 Stormwater Project * 213,800
* Budget adjusted due to prior items
53 Building Maintenance - Prior Year Rollover
Bldg M nt Exp 39-541461 Building Repair & Maintenance 142,548
Gen Fund Bal 001-383010 Trf In Fund Balance (714,150)
* Budget adjusted due to prior items
54 City Clerk - Temp Help (No Deputy Clerk)
City Clerk Exp 16-512340 Other Contracted Services 10,000
City Clerk Exp 16-512120 Salaries - Regular 130,045
City Clerk Exp 16-512210 FICA 16,403
City Clerk Exp 16-512230 Life And Health Insurance 31,814
55 City Manager - Memberships
City Mgr Exp 12-512540 Pubs/Subscriptions/Memberships 6,011
Non -Dept Exp 19-519390 Contingency * 1,202,140
* Budget adjusted due to prior items
56 Finance - General Expenses
Finance Exp 17-513493 General Expenses
Non -Dept Exp 19-519390 Co ntingency *
* Budget adjusted due to prior items
(15,000) 198,800
64,624
(11,000)
(1,000)
(2,000)
207,172
(649,526)
24,000
119,045
15,403
29,814
6,811
(800) 1,201,340
(.® 5,000
1,201,340 (5,000) 1,196,340
57 HR - Memberships
HR Exp 13-513540 Pubs/Subs/Membership 1,557
Non -Dept Exp 19-519390 Contingency * 1,196,340
* Budget adjusted due to prior items
58 Wastewater Collection / Transmission - Pump
Sewer Exp 35-535640 Machinery & Equipment 54,349
WS Fin Exp 61-513992 Contingency * 278,576
* Budget adjusted due to prior items
2,057
(500) 1,195,840
78,349
(24,000) 254,576
Exhibit "A"
Page - 9
Increase for possible future additional studies
Encumbered in FY 20 and rolled over to FY 21. Use of
encumbered Fund Balance not used in FY 20 .
Sixteen additional weeks of temporary help due to vacant
Deputy Clerk position. Funded through savings from
vacant position.
Minor adjustment for additional m emberships
To provide for miscellaneous small expenditures as might
be related to outs ourcing and other activities
Minor adjustment due to an additional membership
To replace one failed pump and provide spare in event of
another failure.
FY 21 Budget Amendment#3 - Second Reading
Amendment Details
59 HR - Consultants - Pay Plan
Budget Revised
HR - Consult Exp 13-513312 Other Professional Services 24,900
No n -Dept Exp 19-519390 C ontingency * 1,195,840 (24,900) 1,170,940
* Budget adjusted due to prior items
60 WS Finance - Legal Counsel
WS Fin Exp 61-514370 Legal Counsel 200,000
WS Fin Exp 61-513992 Contingency * 254,576
* Budget adjusted due to prior items
61 Spec Law Enf Fund - Police Dog
SLE Exp 65-521493 General Expenses
SLE Bal 165-383010 Use Of Fund Balance
62 Patro l - Additio nal Po lice Vehicle
Poi Ptrl Exp 22-521648 Vehicle Lease/Purchase * 253,500
Non -Dept Exp 19-519390 Contingency * 1,170,940
* Budget adjusted due to prior items
1M7Ii tn
275,000
(75,000) 179,576
9,500
9,500 9,500
1a�jaojz 263,500
(10,000) 1,160,940
63 Non -Dept - COVID Printing & Mailing Expense
Non -Dept Exp 19-519312 Other Professional Services 136,350 :' ,+e$ 144,350
Non -Dept Exp 19-519390 Co ntingency * 1,160,940 (8,000) 1,152,940
* Budget adjusted due to prior items
64 IT - Additional Office Supplies
IT Exp 85-512510 Office Supplies
IT Exp 85-512528 So ftware Licensing *
* Budget adjusted due to prior items
65 Commission - Additio nal Office Supplies
Comm Exp 10-511510 Office Supplies
No n -Dept Exp 19-519390 Contingency *
* Budget adjusted due to prior items
66 FRS Penalties - Movement of Budget Between Departments
Po) Patro l Exp 22-521225 Retirement Penalty
HR Exp 13-513225 Retirement Penalty
300;��a 700
205,627 (400) 205,227
500 °° 900
1,152,940 (400) 1,152,540
20,000
30,000 (20,000) 10,000
Consultants to conduct pay plan study
Potential additional legal services in regard to utility billing
issues.
Second Police dog funded through the Special Law
Enforcement Fund
Replacement vehicle for vehicle modified for Police dog
use
Printing and mailing expense ass ociated with prior COVID
mailing
Minor adjustment to Office Supplies budget
Minor adjustment to Office Supplies budget
Transfer of Penalties budget from HR to department
where the department occurred .
Exhibit "A"
Page -10
FY 21 Budget Amendment #3 - Sec ond Reading
# Amendment Details Budget Adj Revised
67 Sewer Services - Small T ools
Sewer Exp 35-535555 Small Tools & Supplies 500
Sewer Exp 35-535120 Salaries - Regular 157,500
68 Police Admin - Other Contracted Services
Pol Admin Exp
Pol Admin Exp
36-521340 Other Contracted Services
36-521130 Salaries - Part Time
5,012
101,714
69 Incident -Based Repo rting System - Transfer To New Divisi on
Pol Ad Exp 36-521528 Software Maintenance 127,841
Pol CID Exp 20-521328 Software Licensing 41,100
70 Parks & Recreatio n - Lightning Detection System
Prks & Rec Exp 72-572640 Machinery & Equipment *
Non -Dept Exp 19-519390 Contingency *
* Budget adjusted due to prior items
x�I 1,000
(500) 157,000
�t%f�`✓�F�i" rt =Eun
8,012
(3,000) 98,714
168,941
(41,100)
31,000 Mg41,000
1,152,540 (10,000) 1,142,540
71 Patro l - Police Dog Maintenance Expense
Pol Ptrl Exp 22-521520 Operating Expense * 27,100
Non -Dept Exp 19-519390 Contingency * 1,142,540
* Budget adjusted due to prior items
72 SLE - O peration Manual Development Guidance
SLE Exp 65-521493 General Expenses
SLE Bal 165-383010 Use Of Fund Balance
* Budget adjusted due to prior items
ifiZQ
32,100
(5,000) 1,137,540
9,500 63,500
9,500 54,000 63,500
73 Town Center - Additio nal Othe r Co ntracted Services
Twn Ctr Exp 62-519340 Other Contracted Services * 310,725
Twn Ctr Trf In 490-381001 Transfer In * 622,301
Non -Dept Trf Out 19-518926 Transfer Out - To Town Center * 597,402
Non -Dept Exp 19-519390 Contingency * 1,137,540
* Budget adjusted due to prior items
74 Transfer Of Project Budget Between Accounts
Strmwtr Exp 43-538312 Other Professional Services 304,604
Strmwtr Exp 43-538633 Glorieta Gardens Retent Pond 40,000
47,000
47,000
(47,000)
(40,000)
357,725
669,301
644,402
1,090,540
344,604
Minor adjustment to small tools budget
Minor adjustment to offset small miscodes
Software c ost was recorded in a different division than
where the budget was
Long-range lightning detection system to protect Parks &
Recreation patrons
Maintenance of two Police dogs
Package to provide guidance to rewrite operation manuals
Emergency generator upgrade under budgeted, mold
remediation and sealing of additional windows.
Movement of budget fr om project to Other Professional
Services
Exhibit " A"
Page - 11
FY 21 Budget Amendment #3 - Second Reading
Amendment Details
75 Streets - Other Contracted Ser vices
PW-Streets Exp 41-541340 Other Contracted Services 196,000
Non -Dept Exp 19-519390 C ontingency * 1,090,540
* Budget adjusted due to prior items
76 Water Distribution - Small To ols
Water Exp 64-533555 Small Tools & Supplies 2,100
Water Exp 64-533433 Purchase Of Water 1,532,870
* Budget adjusted due to prior items
Budget Adj Revised
211,000
(15,000) 1,075,540
3,100
(1,000) 1,531,870
Exhibit "A"
Page - 12
To cover pressure cleaning and emergency road repairs
not budgeted.
Minor adjustment to small tools
FY 21 Budget Amendment #3 - Sec ond Reading
Amendment Details
Budget
Revised
•
.. . .'r . a .: - k. r ..ln�'k'jlr� 1, �1� _ 4Y�i. . -'a✓s-a. .. . _;:tit �� >. .,. �_ .. �r � ,.
`ter ,.. . -. ...
77 Re-imbursement - C ounty CARES Act Program -Conversion From Estimate To Actual
Gen Fund
Gen Fund
Non -Dept
Rev 001 -TBD County CARES Act Program
Fnd Bal 001-383010 Transfer -In, Fund Balance *
Exp 19-519390 Contingency
1,714,150 e 1,935,501
(714,150) (121,351) (835,501)
1,075,540 100,000 1,175,540
* Negative number indicates ADDITION to fund balance rather usage of fund balance
78 Streets - Four New Positio ns - Beautificati on Program
PW-Streets Exp 41-541120
PW-Streets Exp 41-541210
PW-Streets Exp 41-541220
PW-Streets Exp 41-541230
Non -Dept Exp 19-519390
* Budget adjusted due to prior items
Salaries -Regular
FICA
Retirement
Life And Health Insurance
Contingency *
79 Police - Sergeant Exam Material
Pol Admin Exp 36-521493 General Expenses *
Non -Dept Exp 19-519390 Co ntingency *
* Budget adjusted due to prio r items
80 Stormwater - Special Supplies - Minor Adjustment
Strm Wtr Exp 43-538523 Special Supplies
Strm Wtr Exp 43-538992 Contingency
81 IT - Telepho ne Services
IT Exp 85-512411 Telephone
IT Exp 85-512340 Other Contracted Services
82 Vehicle Maintenance - Gasoline Prices
Vhcl Mnt Exp 49-541450
Vhcl M nt Exp 49-541120
Vhcl Mnt Exp 49-541210
Vhcl M nt Exp 49-541220
Vhcl Mnt Exp 49-541230
Gas, Oil, Grease
Salaries -Regular
FICA
Retirement
Life And Health Insurance
185,853
14,371
18,785
31,270
1,175,540
1,000
1,132,224
500
70,819
105,000
30,000
255,000
154,395
11,892
15,545
20,782
(43,316)
221,529
17,099
22,353
32,614
1,132,224
11,000
(10,000) 1,122,224
(800)
(12,000)
(19,000)
(1,000)
(1,000)
(4,000)
Exhibit "A"
Page -13
1,300
70,019
117,000
18,000
280,000
135,395
10,892
14,545
16,782
Conversion of conservative CARES Act estimate into actual
receipts. $100,000 into Contingency and $12125' into
General Fund Available Fund Balance
Four additional Maintenance Workers for Beautification
program . Annualized impact = $240,000, including
$50,000 for W orkers Comp
Material for Sergeant's exam.
Minor addition to prevent overspend
Firming up of cost of new telephone services. Offset by
reduction in external security evaluation pr oject.
Very high gasoline prices. Offset by vacancies
FY 21 Budget Amendment #3 - Sec ond Reading
Amendment Details
83 Utility Service Line Maint - Light T ower
Svc Ln Mnt Exp 63-533641 Equipment (Capital)
Svc Ln Mnt Exp 63-533120 Salaries - Regular
Budget Revised
8,000
139,756
84 Safe Neighbo rhood - 2105 Ali Baba - Additi onal Sm oke Detect ors
Safe Neigh Exp 44-541818 2105 Ali -Baba Improvements 278,635
Safe Neigh Trf In 320-381001 Trf - In From General Fund 457,515
Gen Fund Trf Out 19-581320 Trf Out To Safe Neighborhood 457,515
Non -Dept Exp 19-519390 Contingency * 1,122,224
* Budget adjusted due to prior items
85 Building Maintenance - Bathro om Repairs
Bldg Mnt Exp 39-541461 Building Repair & Maint * 207,172
Non -Dept Exp 19-519390 Contingency * 1,119,224
* Budget adjusted due to prior items
86 Police - Vehicle Fit Out
Pol - Ptrl Exp 22-521641 Auto motive Equipment 6,000
Pol-Admin Exp 22-521210 FICA 24,156
Pol-Admin Exp 22-521220 Retirement 31,569
87 City Clerk - Postage
Clerk Exp 16-512420 Postage & Freight 1,000
Clerk Exp 16-512120 119,045
88 Commission - General Expen se
Comm Exp 10-511493 General Expenses
Comm Exp 10-511230 Life And Health Insurance
11,000
(3,000): 136,756
3,000
3,000
(3,000)
281,635
460,515
460,515
1,119,224
e + ! 230,172
(23,000) 1,096,224
kk� 3
(2,000)
10,000
22,156
(2,000) 29,569
e e e 2,000
(1,000) 118,045
700 ?WA 1,000
64,745 (300) 64,445
Mobile light tower cost $3K more than budget. Offset by
vacancies
Recent Fire Department inspection now requires
enhanced smoke detection system .
Ingram Park bathroom requires repair. Was originally
planned to be accomplished by City staff but staff
workload requires that project be outsourced.
Fit -out of an additional Police vehicle. Fund ed from
vacancy savings
Additional postage expense to eliminate delinquency and
high interest expense. Funded by vacancy
Minor adjustment to General Expense - New C ommission
has lower health plan costs.
Exhibit "A"
Page - 14