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Home My Public Portal About20100113 - Agenda Packet - Board of Directors (BOD) - 10-01 i ' Midpeninsula Regional ' I Open Space District Meeting 10-01 SPECIAL AND REGULAR MEETINGS BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 6:30 p.m. Wednesday,January 13, 2010 330 Distel Circle Los Altos, California AGENDA 6:30 ROLL CALL SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE; DISTRICT-CLOSED SESSION I Conference with Legal Counsel- ExistingLitigation - California Government Code Section g 54956.9(a)-Chiocchi et al. vs. Midpeninsula Regional Open Space District et al., Santa Clara Superior Court Case No. 107CV095669 REGULAR MEETING 7:00* REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT" ROLL CALL REPORT ON RETURN FROM CLOSED SESSION(The Board shall publicly state any reportable action taken in Closed Session pursuant to Government Code Section 54957.1) ** ORAL COMMUNICATIONS—PUBLIC ** ADOPTION OF AGENDA 7:10* CONSENT CALENDAR I Approve Minutes of November 18, 2009 Meeting 2 Approve Revised Claims Report 3 Approve Written Communications—None 4 Authorization to Purchase One Wood Chipper—D. Topley 5 Renewal of Investment Authority and Adoption of Annual Statement of Investment Policy— B. Congdon .i 7:20* BOARD BUSINESS 6 Election of Board Officers for 2010—Board President -Meeting 10-01 Page 2 ,'ry 7 Appointment of Administration and Budget Committee for 2010— Board President Approval of St. Joseph's Hill Open Space Preserve Memorial Bench and Determination that the Project is Categorically Exempt from the California Environmental Quality Act—R. JUrgensen '3�J 9 Amendment of the Policy for Site Naming, Gift and Special Recognition—R. JUrgensen A0 Appointment of Elizabeth Wright as Peace Officer—D. Sanguinetti 11 Award of Professional Services Contract for Alpine Pond Long-term Management Project Planning and Design Services— L. Bankosh INFORMATIONAL REPORTS— Written or oral reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff-, opportunity to refer public or Board questions to staff for factual information; request staff to report back to the Board on matter at a future meeting; or direct staff to place a matter on a future agenda. A. Committee Reports B. Staff Reports C. Director Reports SPECIAL MEETING CLOSED SESSION RECONVENED(IF NECESSARY) REPORT ON RETURN FROM RECONVENED CLOSED SESSION(IF NECESSARY) (The Board shall publicly state any reportable action taken in Closed Session pursuant to Government Code Section 54957.1) ADJOURNMENT Times are estimated and items may appear earlier or later than listed.Agenda is subject to change of order. TOADDREUTHEROARD. The Chair will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters,during Oral Communications. Each speaker will ordinarily be limited to three minutes. Alternately,you may comment to the Board by a written communication, which the Board appreciates. Consent Calendar:All items on the Consent Calendar may he approved without discussion by one motion. Board members, the General Manager, and members of'the public may request that an item be removed,from the Consent Calendar during consideration of the Consent Calendar. In compliance with the Americans with Disabilities Act,if you need assistance to participate in this meeting,please contact the District Clerk at(650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. Public records provided to a majority of the District's Board of Directors relating to an Agenda Item on the open session of regular Board meeting will be made available for public inspection at the District's Administrative Office located at 330 Distel Circle,Los Altos,California 94022 during normal business hours. CERTIFICATION OF POSTING OF AGENDA 1,Anna Duong,Acting District Clerk for the Midpeninsula Regional Open Space District(MROSD),declare that the foregoing agenda for the January 13. 2010 Special and Regular Meetings of the MROSD Board ot'Directors was posted and available for review on January 8,2010 at the Administrative Offices ofMROSD,330 Distel Circle,Los Altos,California,94022. The agenda is also available on the District's web site at Signed this 8th day ol'January 2010,at Los Altos,California. Acting District Clerk Date: 01/08/2010 Claims No. 10-01 Meeting 10-01 Date 1/13/10 Open Mid peninsula Regional O Space District p 9 P P # Amount Name Description 11757 $11,481.00 Santa Clara County-LAFCO Application Fees For Exclusion Of District Parcels From Los Gatos Urban Service Area 11758 $9,682.51 Macro Corporation Project Management Services-Implementation Of District's New Radio System 11759 $7,875.00 Go Native District Wide Vegetation Management 11760 $5,970.02 Deborah Mills-Design Concepts Brochures,Winter Newletter, Fall Calendar And PDF Files For Web Placement 11761 $4,909.82 The Mirror Group Professional Services-Team Coaching 11762 $4,766.00 Blue Hen Four Fire Resistant File Cabinets 11763 $4,553.52 Shute, Mihaly&Weinberger LLP Legal Services-ECDM Staging Area And Trails Improvement Project --` - 11764 $4,055.00 California Air Resources Board Registration Of FFO Wood Chipper Into The Portable Equipment Registration Program To Meet Emission Requirements 11765 $4,000.14 Northgate Environmental Management Remedial Investigations&Design At Driscoll Ranch 11766 $3,847.50 Hexagon Transportation Consultants Traffic Study-ECDM 11767 $3,617.50 Levy Consulting Professional Services-Team Coaching 11768 $3,112.74 Firestone Complete Auto Care Tires For Patrol Trucks And Alignment Service 11769 $3,005.54 All Chemical Disposal Hazardous Waste Disposal-Three 55 Gallon Drums Of Motor Oil 11770 $2,692.98 First National Bank Office Supplies-Bar Stools For Breakroom/Headset/Back Support Cushion 11771 $2,413.08 Ace Fire Equipment&Service Annual Fire Extinguisher Maintenance-FFO,SFO&AO Company 11772 $2,303.61 B&J Trading Remote Controlled Retractable Hose Reel 11773 $2,263.47 Office Depot Office Supplies/Break Room Supplies/Field Supplies/ Calendars/Copier Paper/Mailing Labels/Cartridges/Memory Card 11774 $2,250.00 Mayne Tree Expert Company Spraying Trees With Agri-Fos At RSA&ECDM 11775 $2,209.70 The Ferguson Group Legislative Consultant-Lobbyist For Mt.Umunhum 11776 $1,802.82 Tractor Equipment Sales Equipment Rental-Mini Excavator For Cleaning Culverts At Sierra Azul/Roller For Permit Lot Work At RSA 11777 $1,780.63 Sol's Mobile Service Vehicle Repairs&Service 11778 $1,557,80 Tuff Shed Shed For Equipment&Supplies-FFO 11779 $1,496.21 Tadco Supply Janitorial Supplies 11780 $1,411.87 Stevens Creek Quarry Baserock For Improving Permit Parking Lot At RSA 11781 $1,326.00 Ergo Works Two Ergonomic Office Chairs And Computer Mouse 11782 $1,269.50 First National Bank Business Related Meals-ABC Meetings/Board Meetings/ Operations Meeting/La Honda Ad Hoc Committee Meeting 11783 $1,266.72 Tannerhecht Architecture Architecture Services For SFO 11784 $1,253.52 First National Bank Field Supplies/First Aid Bag/Poison Oak And Ivy Wash/Black Mountain Faucet And Repair Kit/Software For Penal Code/ Laser Measuring Device/Shop Tools 11785 $1,212.67 Hertz Equipment Rental Excavator Rental-Pulgas Ridge Eucalyptus Tree Removal 11786 $1,192.74 First National Bank Advertising/Subscription/Books- Dish Network/Advertising For La Honda Public Hearing/Survey Monkey Monthly Subscription 11787 $1,101,78 Gardenland Power Equipment Field Supplies/Fire Pumper Annual Service/Fire Pumper Parts/ Saw Parts/Oil/Fuel/Chain Saw 11788 $1,004.01 Craftsmen Printing Printing Services-4000 Envelopes With Logo 11789 $974.50 Hertz Equipment Rental Equipment Rental-Trencher For Black Mountain Water System 11790 $942.74 Carsonite Composites Vinyl Decals&Brown Culvert Markers 11791 $865.84 CMK Automotive Vehicle Maintenance&Repairs 11792 $820.98 First National Bank Conferences&Training Expenses-Weed Training/War On Weeds Symposium/California Joint Powers Annual Conference/ Cattlemen's Association Conference Page 1 of 4 4 Claims No. 10-01 Meeting 10-01 Date 1/13/10 Midpeninsula Regional Open Space District # Amount Name Description 11793 $770.00 Green Waste Wood Waste Dumpster Service For Eucalyptus Removal At Pulgas Ridge 11794 $652.80 Sears Stove, Delivery&Installation-Rental Residence 11795 $640.00 State Water Resources Control Board Application Fee For Pond Restoration Project 11796 $623.90 Maaco Painting And Repair Of Maintenance Truck 11797 $622.87 Neopost Postage 11798 $604.87 Cascade Fire Equipment Company Fire Pumper Parts 11799 $600.41 West Payment Center Legal Research/Books&Annual Fees 11800 $589.95 Hertz Equipment Rental Excavator Rental-Alpine Road Work 11801 $579.00 Rich Voss Trucking Base Rock Delivery For RSA Permit Lot Repair 11802 $548.16 United Site Services Sanitation Services-Sierra Azul&Fremont Older 11803 $547.36 Accountemps Accounting Temp 11804 $540.00 BAGG Engineers Geotechnical Investigation&Berm Repair Design At La Honda Creek 11805 $538.85 Stevens Creek Quarry Rock For Hill Trail At RSA 11806 $533.50 * Watershed Discovery Foundation Preparation Of Water Quality Monitoring Plan For Bear Creek Stables 11807 $532.80 ADT Security Services Alarm Service-FFO&SFO 11808 $501.20 Petrotek Repair Fuel Tank-FFO/Fuel Tank Annual Certification-SFO 11809 $487.26 Staples Office Supplies, Breakroom Supplies&Binding Supplies 11810 $484.95 Sunnyvale Ford Vehicle Maintenance&Repairs 11811 $460.00 Bowerman Electric Replace Three Ballasts-AO 11812 $450.64 * First National Bank Uniform Expenses/Rain Gear/Sample Shirts For Uniform Committee 11813 $445.00 PT Armor Uniform Expense 11814 $425.69 California Water Service Company Water Service-FFO 11815 $425.00 Rachel Demitrios Revisions To Electronic Incident Report Form 11816 $415.20 Gou,Vicky Reimbursement-Nonprofit Tech Conference Expenses 11817 $391.91 Beck's Shoes Uniform Expenses-Fire Boots 11818 $365.00 * County Of Santa Clara Assessor's Mailing Address Database For Public Notifications Office 11819 $356.53 Pro-installers Wood Stove Repair-Rental Residence 11820 $345.25 * Santa Clara County Household Hazardous Material Disposal Fees Hazardous Waste 11821 $345.00 Morrison,Sonya Reimbursement-Registration For CalPelra Labor Relations Academy Training 11822 $337.50 Brownstein, Hyatt, Farber&Schreck Legal Services-Chiocchi Litigation 11823 $328.45 Protection One Quarterly Alarm Service-AO 11824 $320.00 CAL Law Annual Subscription 11825 $305.00 * County Of San Mateo Assessor's Mailing Address Database For Public Notifications Office 11826 $300.00 * Newton Chan Web Development-Preserve Finder For Web Site 11827 $299.63 Orlandi Trailer Trailer Parts 11828 $297.70 Metro Mobile Communications Speaker Microphones For Rangers Radios 11829 $297.61 Continuing Education Of The Bar Legal Books 11830 $297.50 Jobs Available Recruitment Ad-Admin/HR Manager 11831 $255.00 * First National Bank Webby Award Contest Entry 11832 $250.45 Hsieh, Benny Reimbursement-Cell Phone,Mileage&Fuser For Printers 11833 $246.07 California Chamber Of Commerce Labor Law Posters&Books 11834 $236.73 San Jose Water Company Water Service-Rental Residence 11835 $235.00 * First National Bank Membership Dues-California Rural Water Association/Public Agency Risk Managers Association Page 2 of 4 t Claims No. 10-01 Meeting 10-01 Date 1/13/10 Midpeninsula Regional Open Space District # Amount Name Description 11836 $218.68 Fitzsimons, Renee Reimbursement-Docent/Volunteer Quarterly Meeting Expenses And Mileage 11837 $218.22 Royal Brass Tractor Parts 11838 $207.03 Summit Uniforms Uniform Expenses 11839 $195.02 CSK Auto Tire Plugs,Windshield Fluid,Wipers,Fuses For Maintenance Truck 11840 $193.88 Villarreal,Jaime Reimbursement-Uniform Expenses 11841 $178.73 Green Waste Garbage Service-SFO 11842 $171.25 Life Assist First Aid Supplies 11843 $169.50 * First National Bank Vehicle Supplies-Fuel/Replace Seal On Camper Shell 11844 $165.47 Los Altos Garbage Company Garbage Service-AO 11845 $164.61 Ron's Transmission Vehicle Repairs&Service 11846 $164,48 Priority 1 Public Safety Equipment Repair Light Bar On Patrol Truck 11847 $161.47 Allied Waste Services Garbage Service-Rental Residence 11848 $155.92 Laustsen,Gretchen Reimbursement-Rain Gear For Pond Monitoring&American Planning Association Membership 11849 $150.56 Peterson Tractor Parts For Mini Excavator 11850 $149.67 Carlson, Kerry Reimbursement-Steel Tubing Expenses 11851 $144.48 Goodco Press Printing Services-Shift Change Forms 11852 $140.00 Brush Road Corporation Road Association Dues-Hunt Property 11853 $119.00 Coastal Sierra Internet Service-SFO 11854 $114.59 California Water Service Company Water Service-AO 11855 $105.31 Barron Park Supply Plumbing Supplies 11856 $104.78 Roessler,Cindy Reimbursement-Mileage 11857 $100.68 First National Bank Computer Expenses- FFO Internet/Backup For Phones 11858 $99.96 The Workingman's Emporium Uniform Expenses 11859 $98.07 Crystal Springs Painting Company Paint For Shed At Rental Residence 11860 $90.45 State Water Resources Control Board Oversight Costs For Driscoll Ranch Remediation 11861 $87.39 United Parcel Service Parcel Shipping 11862 $86.36 Grand Prix Harness,Socket Bulbs And Windshield Tie Downs For ATV 11863 $85.25 San Mateo County Hazardous Waste Disposal Fee 11864 $81.94 * First National Bank Weather Stripping For Rental Residence 11865 $79.20 * First National Bank Volunteer Expenses-Volunteer Recognition Event Supplies 11866 $78.00 Pacific Telemanagement Services Pay Phone-Black Mountain 11867 $71.00 Terminix Pest Control-AO 11868 $60.91 Mort,Jim Reimbursement-Maintenance Management School Training Expenses 11869 $58.83 Jurich,Michael Reimbursement-Uniform Expense 11870 $57.89 Cartridge World Printer Cartridges 11871 $54.00 Liebert Cassidy Whitmore Legal Services&Advice 11872 $52.00 County Of Santa Clara-Office Of The Fingerprinting Services Sheriff 11873 $50.13 Cupertino Bike Shop Patrol Bike Repairs 11874 $46.98 Foster Brothers Lock&Key Services 11875 $43.70 Malone, Brian Reimbursement-Uniform Expense 11876 $43.00 Allen's Press Clipping Bureau Clipping Service 11877 $35.00 Cupertino Medical Group Employee Medical Services-Audiogram 11878 $25.00 * First National Bank Out Of Town Business Meeting Expenses-California Council Of Land Trusts 11879 $22.15 California Water Service Company Water Service-Windy Hill 11880 $21.25 Pape' Machinery Tractor Parts 11881 $17.23 Minton's Lumber&Supply Lumber For Annex Repair Page 3 of 4 Claims No. 10-01 Meeting 10-01 Date 1/13/10 I Midpeninsula Regional Open Space District # Amount Name Description 11882 $16.91 Los Altos Hardware Field Supplies 11883 $15.00 Rich's Tire Service Tire Repair Total $130,090.13 * Urgent Check Issued 12/29/09 * Urgent Check Issued 12/30/09 * Urgent Check Issued 12/7/09 The total amount for First National Bank is$8,626.68 * Urgent Check Issued 1/7/10 * Urgent Check Issued 12/17/09 * Urgent Check Issued 1/5/10 * Urgent Check Issued 12/27/09 * Urgent Check Issued 1/5/10 * Urgent Check Issued 12/31/09 Page 4 of 4 Claims No. 10-01 Meeting 10-01 Date 1/13/10 Revised Midpeninsula Regional Open Space District # Amount Name Description 11757 $11,481.00 *1 Santa Clara County-LAFCO Application Fees For Exclusion Of District Parcels From Los Gatos Urban Service Area 11758 $9,682.51 Macro Corporation Project Management Services-Implementation Of District's New Radio System 11759 $7,875.00 Go Native District Wide Vegetation Management 11760 $5,970.02 Deborah Mills-Design Concepts Brochures,Winter Newletter, Fall Calendar And PDF Files For Web Placement 11761 $4,909.82 The Mirror Group Professional Services-Team Coaching 11762 $4,766.00 Blue Hen Four Fire Resistant File Cabinets 11763 $4,553.52 Shute,Mihaly&Weinberger LLP Legal Services-ECDM Staging Area And Trails Improvement Project 11764 $4,055.00 *2 California Air Resources Board Registration Of FFO Wood Chipper Into The Portable Equipment Registration Program To Meet Emission Requirements 11765 $4,000.14 Northgate Environmental Management Remedial Investigations&Design At Driscoll Ranch 11766 $3,847.50 Hexagon Transportation Consultants Traffic Study-ECDM 11767 $3,617.50 Levy Consulting Professional Services-Team Coaching 11768 $3,112,74 Firestone Complete Auto Care Tires For Patrol Trucks And Alignment Service 11769 $3,005.54 All Chemical Disposal Hazardous Waste Disposal-Three 55 Gallon Drums Of Motor Oil 11770 $2,692,98 *3 First National Bank Office Supplies-Bar Stools For Breakroom/Headset/Back Support Cushion 11771 $2,413.08 Ace Fire Equipment&Service Annual Fire Extinguisher Maintenance-FFO,SFO&AO Company 11772 $2,303.61 B&J Trading Remote Controlled Retractable Hose Reel 11773 $2,263.47 Office Depot Office Supplies/Break Room Supplies/Field Supplies! Calendars/Copier Paper/Mailing Labels/Cartridges/Memory Card 11774 $2,250.00 Mayne Tree Expert Company Spraying Trees With Agri-Fos At RSA&ECDM 11775 $2,209.70 The Ferguson Group Legislative Consultant-Lobbyist For Mt.Umunhum 11776 $1,802.82 Tractor Equipment Sales Equipment Rental-Mini Excavator For Cleaning Culverts At Sierra Azul/Roller For Permit Lot Work At RSA 11777 $1,780.63 Sol's Mobile Service Vehicle Repairs&Service 11778 $1,557.80 Tuff Shed Shed For Equipment&Supplies-FFO 11779 $1,496.21 Tadco Supply Janitorial Supplies 11780 $1,411,87 Stevens Creek Quarry Baserock For Improving Permit Parking Lot At RSA 11781 $1,326.00 Ergo Works Two Ergonomic Office Chairs And Computer Mouse 11782 $1,269,50 *3 First National Bank Business Related Meals-ABC Meetings/Board Meetings! Operations Meeting/La Honda Ad Hoc Committee Meeting 11783 $1,266.72 Tannerhecht Architecture Architecture Services For SFO 11784 $1,253.52 *3 First National Bank Field Supplies/First Aid Bag/Poison Oak And Ivy Wash/Black Mountain Faucet And Repair Kit/Software For Penal Code/ Laser Measuring Device/Shop Tools 11785 $1,212.67 Hertz Equipment Rental Excavator Rental-Pulgas Ridge Eucalyptus Tree Removal 11786 $1,192.74 *3 First National Bank Advertising/Subscription/Books- Dish Network/Advertising For La Honda Public Hearing/Survey Monkey Monthly Subscription 11787 $1,101.78 Gardenland Power Equipment Field Supplies/Fire Pumper Annual Service/Fire Pumper Parts! Saw Parts/Oil/Fuel/Chain Saw 11788 $1,004.01 Craftsmen Printing Printing Services-4000 Envelopes With Logo 11789 $974.50 Hertz Equipment Rental Equipment Rental-Trencher For Black Mountain Water System 11790 $942.74 Carsonite Composites Vinyl Decals&Brown Culvert Markers 11791 $865.84 CMK Automotive Vehicle Maintenance&Repairs 11792 $820,98 *3 First National Bank Conferences&Training Expenses-Weed Training/War On Weeds Symposium/California Joint Powers Annual Conference/ Cattlemen's Association Conference Page 1 of 4 Claims No. 10-01 Meeting 10-01 Date 1/13/10 Revised Midpeninsula Regional Open Space District # Amount Name Description 11793 $770.00 Green Waste Wood Waste Dumpster Service For Eucalyptus Removal At Pulgas Ridge 11794 $652.80 Sears Stove,Delivery&Installation-Rental Residence 11795 $640.00 *4 State Water Resources Control Board Application Fee For Pond Restoration Project 11796 $623.90 Maaco Painting And Repair Of Maintenance Truck 11797 $622.87 Neopost Postage 11798 $604.87 Cascade Fire Equipment Company Fire Pumper Parts 11799 $600.41 West Payment Center Legal Research/Books&Annual Fees 11800 $589.95 Hertz Equipment Rental Excavator Rental-Alpine Road Work 11801 $579.00 Rich Voss Trucking Base Rock Delivery For RSA Permit Lot Repair 11802 $548.16 United Site Services Sanitation Services-Sierra Azul&Fremont Older 11803 $547.36 Accountemps Accounting Temp 11804 $540.00 BAGG Engineers Geotechnical Investigation&Berm Repair Design At La Honda Creek 11805 $538.85 Stevens Creek Quarry Rock For Hill Trail At RSA 11806 $533.50 *5 Watershed Discovery Foundation Preparation Of Water Quality Monitoring Plan For Bear Creek Stables 11807 $532.80 ADT Security Services Alarm Service-FFO&SFO 11808 $501.20 Petrotek Repair Fuel Tank-FFO/Fuel Tank Annual Certification-SFO 11809 $487.26 Staples Office Supplies,Breakroom Supplies&Binding Supplies 11810 $484.95 Sunnyvale Ford Vehicle Maintenance&Repairs 11811 $460.00 Bowerman Electric Replace Three Ballasts-AO 11812 $450.64 *3 First National Bank Uniform Expenses/Rain Gear/Sample Shirts For Uniform Committee 11813 $445.00 PT Armor Uniform Expense 11814 $425.69 California Water Service Company Water Service-FFO 11815 $425.00 Rachel Demitrios Revisions To Electronic Incident Report Form 11816 $415.20 Gou,Vicky Reimbursement-Nonprofit Tech Conference Expenses 11817 $391.91 Beck's Shoes Uniform Expenses-Fire Boots 11818 $365.00 *6 County Of Santa Clara Assessor's Mailing Address Database For Public Notifications Office 11819 $356.53 Pro-installers Wood Stove Repair-Rental Residence 11820 $345.25 *7 Santa Clara County Household Hazardous Material Disposal Fees Hazardous Waste 11821 $345.00 Morrison,Sonya Reimbursement-Registration For CalPelra Labor Relations Academy Training 11822 $337,50 Brownstein, Hyatt, Farber&Schreck Legal Services-Chiocchi Litigation 11823 $328.45 Protection One Quarterly Alarm Service-AO 11824 $320.00 CAL Law Annual Subscription 11825 $305.00 *8 County Of San Mateo Assessor's Mailing Address Database For Public Notifications Office 11826 $300.00 *9 Newton Chan Web Development-Preserve Finder For Web Site 11827 $299.63 Orlandi Trailer Trailer Parts 11828 $297.70 Metro Mobile Communications Speaker Microphones For Rangers Radios 11829 $297.61 Continuing Education Of The Bar Legal Books 11830 $297,50 Jobs Available Recruitment Ad-Admin/HR Manager 11831 $255.00 *3 First National Bank Webby Award Contest Entry 11832 $250.45 Hsieh, Benny Reimbursement-Cell Phone,Mileage&Fuser For Printers 11833 $246.07 California Chamber Of Commerce Labor Law Posters&Books 11834 $236.73 San Jose Water Company Water Service-Rental Residence 11835 $235.00 *3 First National Bank Membership Dues-California Rural Water Association/Public Agency Risk Managers Association Page 2 of 4 Claims No. 10-01 Meeting 10-01 Date 1/13/10 Revised Midpeninsula Regional Open Space District # Amount Name Description 11836 $218.68 Fitzsimons, Renee Reimbursement-Docent/Volunteer Quarterly Meeting Expenses And Mileage 11837 $218.22 Royal Brass Tractor Parts 11838 $207.03 Summit Uniforms Uniform Expenses 11839 $195.02 CSK Auto Tire Plugs,Windshield Fluid,Wipers,Fuses For Maintenance Truck 11840 $193.88 Villarreal,Jaime Reimbursement-Uniform Expenses 11841 $178.73 Green Waste Garbage Service-SFO 11842 $171.25 Life Assist First Aid Supplies 11843 $169.50 `3 First National Bank Vehicle Supplies-Fuel/Replace Seal On Camper Shell 11844 $165.47 Los Altos Garbage Company Garbage Service-AO 11845 $164.61 Ron's Transmission Vehicle Repairs&Service 11846 $164.48 Priority 1 Public Safety Equipment Repair Light Bar On Patrol Truck 11847 $161.47 Allied Waste Services Garbage Service-Rental Residence 11848 $155.92 Laustsen,Gretchen Reimbursement-Rain Gear For Pond Monitoring&American Planning Association Membership 11849 $150.56 Peterson Tractor Parts For Mini Excavator 11850 $149.67 Carlson, Kerry Reimbursement-Steel Tubing Expenses 11851 $144.48 Goodco Press Printing Services-Shift Change Forms 11852 $140.00 Brush Road Corporation Road Association Dues-Hunt Property 11853 $119.00 Coastal Sierra Internet Service-SFO 11854 $114.59 California Water Service Company Water Service-AO 11855 $105.31 Barron Park Supply Plumbing Supplies 11856 $104.78 Roessler,Cindy Reimbursement-Mileage 11857 $100.68 *3 First National Bank Computer Expenses- FFO Internet/Backup For Phones 11858 $99.96 The Workingman's Emporium Uniform Expenses 11859 $98.07 Crystal Springs Painting Company Paint For Shed At Rental Residence 11860 $90.45 State Water Resources Control Board Oversight Costs For Driscoll Ranch Remediation 11861 $87.39 United Parcel Service Parcel Shipping in 9 11862 $86,36 Grand Prix Harness,Socket Bulbs And Windshield Tie Downs For ATV 11863 $85.25 San Mateo County Hazardous Waste Disposal Fee 11864 $81.94 "3 First National Bank Weather Stripping For Rental Residence 11865 $79.20 *3 First National Bank Volunteer Expenses-Volunteer Recognition Event Supplies 11866 $78.00 Pacific Telemanagement Services Pay Phone-Black Mountain 11867 $71.00 Terminix Pest Control-AO 11868 $60.91 Mort,Jim Reimbursement-Maintenance Management School Training Expenses 11869 $58.83 Jurich, Michael Reimbursement-Uniform Expense 11870 $57.89 Cartridge World Printer Cartridges 11871 $54.00 Liebert Cassidy Whitmore Legal Services&Advice 11872 $52.00 County Of Santa Clara-Office Of The Fingerprinting Services Sheriff 11873 $50.13 Cupertino Bike Shop Patrol Bike Repairs 11874 $46.98 Foster Brothers Lock&Key Services 11875 $43.70 Malone, Brian Reimbursement-Uniform Expense 11876 $43.00 Allen's Press Clipping Bureau Clipping Service 11877 $35.00 Cupertino Medical Group Employee Medical Services-Audiogram 11878 $25.00 "3 First National Bank Out Of Town Business Meeting Expenses-California Council Of Land Trusts 11879 $22.15 California Water Service Company Water Service-Windy Hill 11880 $21.25 Pape' Machinery Tractor Parts 11881 $17.23 Minton's Lumber&Supply Lumber For Annex Repair Page 3 of 4 Claims No. 10-01 Meeting 10-01 Date 1/13/10 Revised Midpeninsula Regional Open Space District # Amount Name Description 11882 $16.91 Los Altos Hardware Field Supplies 11883 $15.00 Rich's Tire Service Tire Repair 11884 R $24,317.01 B Bros Construction AO Remodel Project-Final Payment 11885 R $13,220.43 Santa Clara County Sheriffs Office 2 Months Patrol Services 11886 R $1,849.31 Home Depot Field Supplies/Deer Hollow Farm Supplies/Black Mountain Water Supplies/Painting Supplies For FFO Remodel Project! Drill/Marking Paint/Caution Tape/Laser Level/Asphalt Rake/ Shop Supplies/Rental Residence Expenses-Drywall,Tile Adhesive 11887 R $1,470.49 Acterra Native Plants&Stakes-One Hundred Fifty One Container Plants,Three Hundred Acorns,Sixty Willow Stakes 11888 R $1,046.46 AmeriGas Propane-Rental Residences 11889 R $563.51 Orchard Supply Hardware Field Supplies/Rental Residence Expenses/SFO Water System Supplies/Tool Box/FFO Shop Supplies 11890 R $552.50 San Francisco Bay Bird Observatory Nest Surveys At Monte Bello Burn Area 11891 R $398.32 Petty Cash Office Supplies/Field Supplies/Parking&Mileage/Carwashes/ Business Related Meals/Training Expenses/Volunteer Supplies /Breakroom Supplies/Staff Holiday Event Supplies/Rental Residence Expenses 11892 R $300.00 Eflexgroup.com Annual Fee-Premium Only Plan 11893 R $98.05 Hapke,Alexander Reimbursement-Uniform Expenses 11894 R $82.09 Parry, Rick Reimbursement-Uniform Expenses 11895 R $80.00 Hooper,Stan Reimbursement-Cell Phone 11896 R $75.00 AIA Santa Clara Valley Advertisement-RFP For Folger House Remodel Project 11897 R $69.19 Stiles Truck Body&Equipment Handles For Patrol Trucks 11898 R $60.00 Jurich,Michael Reimbursement-Cell Phone 11899 R $8.95 Los Altos Hardware Field Supply Total $174,281.44 *1 Urgent Check Issued 12/29/09 *2 Urgent Check Issued 12/30/09 *3 Urgent Check Issued 12/7/09 The total amount for First National Bank is$8,626.68 *4 Urgent Check Issued 1/7/10 *5 Urgent Check Issued 12/17/09 *6 Urgent Check Issued 1/5/10 *7 Urgent Check Issued 12/27/09 *8 Urgent Check Issued 1/5/10 *9 Urgent Check Issued 12/31/09 I i Page 4 of 4 ti Midpeninsula Regional ' • Open Space District P R-10-02 Meeting 10-01 January 13, 2010 AGENDA ITEM 4 AGENDA ITEM Authorization to Purchase One Wood Chipper. GENERAL MANAGER'S RECOMMENDATION Authorize the General Manager to execute a Purchase Agreement with Cal Line Equipment for one Wood Chipper at a total cost not to exceed $55,000. SUMMARY The new diesel emissions standards issued by the California Air Resources Board (GARB) require public agencies to retire any portable diesel engines that exceed emissions standards by January 1, 2010. As a result, the 1992 wood chipper assigned to the Skyline Field Office must be replaced with a chipper that meets current emissions standards for portable diesel engines. The FY2009-10 budget includes $55,000 for the purchase of one chipper. DISCUSSION In 1998, CARB determined diesel exhaust particulate matter to be a toxic air contaminant based on its potential to cause health problems. Since that time, CARB has embarked upon an aggressive campaign to reduce diesel emissions in the state. Wood chippers are included in the new diesel emissions standards under the "Portable Engine Program". This requires portable engines made before 1996 to be taken out of service by January 15`of 2010. The Skyline chipper, purchased new in 1992, must be replaced with a chipper that meets CARB's new diesel emissions standards. Staff, in anticipation of this CARB regulation, included funding for the chipper in the FY2009- 10 capital equipment budget and in the Operations five-year Capitol Equipment Schedule. Using the District's Cooperative Purchasing policy, the District has the ability to purchase the chipper through an existing State of California Department of General Services (DGS) contract with Cal Line Equipment. By purchasing the equipment through DGS contract, the District will realize a cost savings estimated to be $5,000. R-10-02 Page 2 The new chipper, which is made by Brush Bandit, will have several features that will improve performance and safety over the 18-year-old chipper being replaced. These features include a hydraulic winch to move larger materials to the chipper and a larger chute that will require less cutting prior to chipping. Wood chippers are used extensively by field staff to manage firebreaks around structures and brush clearance on patrol roads. The chipper is also an essential tool for disposing of invasive species and fallen trees that have succumbed to Sudden Oak Disease (SOD). The Chipper will be housed at the Skyline Field Office for primary use by the Skyline crew. FISCAL IMPACT This purchase will not result in a budget increase. The FY2009-10 budget includes $55,000 for the purchase of one chipper. PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE This proposed action is not a project under the California Environmental Quality Act and no environmental review is required. NEXT STEPS If approved by the Board, staff will prepare a purchase order for the chipper utilizing the State of California Department of General Services contract. Prepared by: David Topley, Support Services Supervisor Contact person: Same as Above Midpeninsula Regional ' Open Space District r R-10-18 Meeting 10-01. January 13, 2010 AGENDA ITEM 5 AGENDA ITEM Renewal of Investment Authority and Adoption of Annual Statement of Investment Policy GENERAL MANAGER'S RECOMMENDATION Adopt the attached Resolution to renew the District Controller's investment authority until January 13, 2011 and approve the Districts Revised Statement of Investment Policy. SUMMARY Approval of the attached resolution will renew the District Controllers authority to invest District funds in accordance with the District's Investment Policy. DISCUSSION The District Controller's authority to invest temporarily idle funds will expire on January 14, 2010, according to the provisions of Resolution 08-03 (see Report R-08-10). The attached Resolution renews the Controller's authority to invest District funds in accordance with the District's Investment Policy. When short-term interest rates rise, as occurred in 2006 and 2007, the District is able to earn an enhanced return on temporarily idle funds by investing directly as permitted by the California Government Code. The attached policy also permits the Controller to invest surplus District funds directly in such specific investments. FISCAL IMPACT Approval of this policy will not result in an incremental increase to the budget. However, implementation of this policy is crucial for the fiscal health of the District. PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. ........ .. f Midpeninsula Regional • ' Open Space District CEQA COMPLIANCE The recommended action is not a project for purposes of the California Environmental Quality Act. NEXT STEPS None Attachments 1. Resolution 2. Statement of Investment Policy Prepared by: Bunny Congdon, Interim Administration Manager Contact person: Michael Foster, Controller l RESOLUTION NO. 10- RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ADOPTING A STATEMENT OF INVESTMENT POLICY AND AUTHORIZING THE CONTROLLER TO INVEST SURPLUS FUNDS ALLOWED BY THE CALIFORNIA GOVERNMENT CODE WHEREAS, the District needs to maximize the yield on surplus temporarily idle funds in order to help meet land acquisition objectives; and WHEREAS, Chapter 4, Division 2 of Title 5 of the Government Code authorizes the District to deposit and invest surplus funds in investments which, at times, yield interest rates higher than achievable through the Santa Clara County Pooled Fund, or the California Pooled Investment Authority; and WHEREAS, the District can often improve its yield on surplus funds without sacrificing financial safety and flexibility. NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS: Section One. The Board of Directors of the Midpeninsula Regional Open Space District does hereby authorize the Controller to invest surplus or temporarily idle funds according to the Investment Policy attached hereto as Exhibit"A" and by reference made a part hereof. Section Two. Before any particular investments the Controller shall consult with the General Manager, or a District employee authorized to act in his behalf, to determine anticipated cash flow needs of the District. Section Three. This Resolution supersedes Resolution No. 08-03, adopted January 16, 2008, This Resolution shall no longer be in effect as of January 13, 2011, unless extended in time, and inactive funds shall then be deposited in the Santa Clara County Pooled Investment Fund, with the California Pooled Investment Authority, or invested through the District's commercial bank. Attachment 2 Statement of Investment Policy i GOALS GOAL 1. CAPITAL PRESERVATION The primary goal shall be to safeguard the principal of invested funds. The secondary objective shall be to meet the liquidity needs of the District. The third objective shall be to achieve a return on funds consistent with this Policy. Temporarily idle funds shall be invested in a conservative manner,such that funds can always be withdrawn at,or just above or below,full invested value. Investments that offer opportunities for significant capital gains and losses are excluded. GOAL 2. LIQUIDITY Temporarily idle funds will be managed so that normal operating cash needs and scheduled extraordinary cash needs can be met on a same day basis. Investments will be sufficiently liquid to provide a steady and reliable flow of cash to the District to insure that all land purchases can be made promptly(within two weeks). GOAL,3. INCOME: Temporarily idle funds shall earn the highest rate of return that is consistent with capital preservation and liquidity goals and the California Government Code. GUIDELINES 1. Determination of Idle Funds The Controller will prepare a cash flow projection prior to all investment decisions. This cash flow projection will be reviewed and evaluated by the General Manager. The General Manager is responsible for approving the Controller's designation of the amount of funds not required for the immediate necessity of the District and available for investment. 2. Contingency Reserve A contingency reserve of at least $5,000,000 shall be maintained with the Santa Clara County Pooled Investment Fund. The General Manager is responsible for approving the Controller's designation of the size of this contingency reserve. At all times this contingency reserve,together with funds held in trust by bond trustees and pledged to the payment of bonds issued by the District, will be sufficient to satisfy the reserve requirements for all District debt. 3. Non-Invested Funds Idle District funds not otherwise invested as permitted by this Policy, or maintained with trustee paying agents and pledged to the payment of District indebtedness, will be deposited with the Santa Clara County Pooled Investment Fund, the San Mateo County Treasurer's Pooled Investment Fund or the State of California's Local Agency Investment Fund. 4. Selection of Investments The Controller is responsible for selecting investments that fit within the amounts and maturities recommended by the Controller and by the General Manager. The Controller is also responsible for directing security transactions. 5. Investments Instruments and Deposit of Funds i Investments and deposits of funds shall be limited to those allowed by and subject to the procedures of Government Code Section 53600 et seq. and 53635 et seq. In the event of any conflict between the terms of this Policy,and the Government Code,the provisions of the Government Code shall prevail. Investments shall not be leveraged. Investments,and "derivatives," that offer opportunities for significant capital gains and losses are excluded. All investments, other than investment of bond proceeds and funds held by trustees and pledged to the repayment of bonds or other District indebtedness,shall mature within 180 days. Funds held by such trustees and other bond proceeds may be invested in accordance with the indenture or agreement providing for the issuance of such debt. 6. Diversification Investments other than insured or collateralized deposits at banks and savings and loan associations shall be diversified. 7. Marketability For investments other than deposits and investment of funds held by trustees as set out in Section 5, the breadth of ownership and number of securities outstanding will be sufficient to establish a secondary market in which investments can be readily converted to cash without causing a material change in their market value. 8. Acceptable Banks Bankers' Acceptances and Negotiable Certificates of Deposit may be purchased only from the District's commercial bank or banks and savings and loan associations with over$1,000,000,000 of deposits and reporting profitable operations and which meet all applicable criteria of the Government Code. Certificates of Deposit may be purchased from other banks within Santa Clara and San Mateo Counties which meet all applicable criteria of the Government Code if the principal is fully insured by the Federal Deposit Insurance Corporation. 9. Acceptable Collateral Securities collateralizing bank or savings and loan deposits must be rated "A"or higher. 10. Investments in Name of District All investments purchased shall stand in the name of the District. 11. Reporting The Controller shall report all security transactions to the board no later than the next Regular Meeting of the Board of Directors after any transaction has been made. The Controller shall I submit a report of the Districts investments and security transactions to the Board of Directors by the fourth Wednesday of each month in accordance with Government Code Section 53607. The Controller will render a quarterly investment report to the Board of Directors as required by Government Code Section 53646. Such reports shall also be submitted to the General Manager and to the District's auditor. 12. Purchase of Securities The Controller is authorized to purchase securities through the investment department of the District's commercial bank and as otherwise permitted by the Government Code. The bank or other investment institution from which authorized securities are purchased shall be instructed in writing only to purchase securities in the name of the District and that all matured funds shall be returned to the District's commercial bank account. The bank shall also be instructed to send receipts for transactions to the General Manager. Midpeninsula Regional Open Space District R-10-05 Meeting 10-01 January 13, 2010 AGENDA ITEM 6 AGENDA ITEM Election of Board of Directors Officers for 2010. GENERAL MANAGER'S RECOMMENDATION Elect Officers of the Board of Directors for Calendar Year 2010. SUMMARY Pursuant to Section 1.22 of the District's Rules of Procedure, the Board is required to elect new Officers for the calendar year at its first regular meeting in January. The election will be held by signed ballot and counted by the District Clerk. After the election, the ballots will be available for public inspection. DISCUSSION The Board's Rules of Procedure list the order of officers to be elected as follows: President, Vice-President, Treasurer and Secretary. District Rule of Procedure 1.81 states that the Treasurer shall be a member of the Administration and Budget Committee (ABC). Separate ballots will be used to elect each Board Office. Nominations are called for first. When nominations are closed, election by ballot for that office will then proceed. FISCAL IMPACT There will be no fiscal impact. PUBLIC NOTICE Notice was provided pursuant to the Brown Act. No additional notice is necessary. CEQA COMPLIANCE No compliance is required as this action is not a project under CEQA. a R-10-05 Page 2 NEXT STEPS Staff will prepare a new roster of Board officers for posting internally and on the District's website. Prepared by: Anna Duong, Interim District Clerk Contact person: Bunny Congdon, Interim Administration and HR Manager JANUARY 13,2010 BOARD OFFICES - ELECTION NOMINATIONS OFFICE OF(write in name) BALLOT#1 VOTE BALLOT#2 VOTE °Pre3t(��tit.: Nominee: Mary Davey Jed C. Nominated by: Cecily Harris Larry H. Second: Jed Cyr Mary D. Pete S. Cecily H. Motion to Close: Jed Cyr Curt R. Second: Pete Siemens Nonette H - absent Vice President Nominee: Larry Hassett Jed C. Nominated by: Jed Cyr Larry H. Second: Pete Siemens Mary D. Pete S. Cecily H. Motion to Close: Jed Cyr Curt R. Second: Pete Siemens Nonette H - absent Treasurer Nominee: Curt Riffle Jed C. Nominated by: Cecily Harris Larry H. Second: Larry Hassett Mary D. Pete S. Cecily H. Motion to Close: Cecily Harris Curt R. Second: Pete Siemens Nonette 14 - absent Secretary Nominee: Jed Cyr Jed C. Nominated by: Larry Hassett Larry H. Second: Curt Riffle Mary D. Pete S. Nominee 42 N/A Cecily H. Nominated by: Curt R. Second: Nonette H - absent Motion to Close: Cecily Harris Second Pete Siemens ADMINISTRATION & BUDGET COMMITTEE - APPOINTMENTS NAMES: CURT RIFFLE,JED CYR, PETE SIEMENS S:AA-Anna Man. 13\13oard Offices-Election Form.doc � BALLOT PROCEDURE Order for nominations is called from the highest to lowest office: President Vice President Treasurer Secretary Each is handled as follows: 1) President calls for nomination for(office). 2) A Board Member nominates (name) for (office). 3) Another Board Member seconds the nomination for (name) for (office). 4) President asks if there are other nominations. 5) If none, a Board Member moves for nominations for the office of to be closed. 6) A Board Member seconds the motion to close the nomination. 7) Board President (or Clerk) announces motion passes to 8) Board Members vote by ballot and hand them to the Clerk. 9) Clerk tallies the votes and announces that (number) ballots were cast for (name) for the (office). 10) Board President acknowledges (name) as (new officer). i 2010 Election of Midpeninsula Regional Open Space District Board Officers i (circle one) Office of President Vice President Treasurer Secretary Name of nominee: Signature: (Nominated by) on January 13, 2010 2010 Election of Midpeninsula Regional Open Space District Board Officers (circle one) Office of President Vice President Treasurer Secretary Name of nominee: 7 S ig nature: (Nominated by) on January 13, 2010 2010 Election of Midpeninsula Regional Open Space District Board Officers (circle one) Office of President Vice President Treasurer Secretary Name of nominee: Signature: (Nominated by) on January 13, 2010 Midpeninsula Regional • ' Open Space District R-10-04 Meeting 10-01 January 13, 2010 AGENDA ITEM 7 AGENDA ITEM Appointment of Administration and Budget Committee Members for 2010. rr � GENERAL MANAGER'S RECOMMENDATION Approve the Board President's appointments of three members of the Board of Directors to the Administration and Budget Committee for Calendar Year 2010. SUMMARY Annually, at the first regular meeting in January, the District must appoint the new Administration and Budget Committee members in accordance with Section 1.81 of the District's Rules of Procedure. This report requests that the new President of the Board make such appointment. DISCUSSION Section 1.81 of the District's Rules of Procedure states that appointments to the Administration and Budget Committee shall normally be made at the first regular Board meeting in January and that the Board Treasurer shall be one of the three members of the Committee. The Board of Directors will have elected their Treasurer for 2010 earlier this evening (see Report R-10-05). Section 1.80 of the Rules of Procedure states that the Board President shall appoint the Committee members with the consent of the Board. FISCAL IMPACT There will be no fiscal impact. PUBLIC NOTICE Notice was provided pursuant to the Brown Act. No additional notice is necessary. R-10-04 Page 2 CEQA COMPLIANCE No compliance is required as this action is not a project under CEQA. NEXT STEPS Newly appointed members will be the designated Directors to review and approve related budget business for calendar year 2010. Prepared by: Anna Duong, Interim District Clerk Contact person: Bunny Congdon, Interim Administration and HR Manager i i e Midpeninsula Regional Open Space District R-10-08 Meeting 10-02 January 13, 2010 AGENDA ITEM 8 AGENDA ITEM Approval of the installation of a memorial bench at St. Joseph's Hill Open Space Preserve and determination that the project is categorically exempt from the California Environmental Quality Act LEGISLATIVE, FUNDING, AND PUBLIC AFFAIRS COMMITTEE RECOMMENDATIONS 1. Determine that this project is categorically exempt from the California Environmental Quality Act as set out in this report. 2. Approve installation of a memorial bench in St. Joseph's Hill Open Space Preserve and determine that this project is categorically exempt from the California Env ironmental Quality Act as set out in this report. SUMMARY The firefighters of Santa Clara County Fire, Los Gatos Station, have requested permission from the District to install a bench affixed with a plaque in St. Joseph's Hill Open Space Preserve to honor the memory of their colleague Jim McCluskey. LFPAC recommends approving the bench with a plaque honoring Santa Clara County Firefighters and Jim McCluskey. DISCUSSION The firefighters of Santa Clara County Fire, Los Gatos Station, have requested permission from the District to install a bench affixed with a plaque in St. Joseph's Hill Open Space Preserve to honor the memory oftheir colleague Jim McCluskey. LFPAC has met twice with the firefighters, discussed their service to the community, and talked about the life of Mr. McCluskey. He was an avid bicyclist who regularly used St. Josephs Hill Open Space Preserve and had been with the Santa Clara County Fire Department for more than 20 years when he was killed on August 10, 2008, riding his bicycle east on Diablo Grande Parkway. I The petitioners agree with LFPAC's members that a bench and plaque on District land should honor all Santa Clara County Firefighters for their contributions while paying special tribute to Jim McCluskey. They also agree with the suggested location within St. Joseph's Hill Regional Open Space Preserve at a high point on the eastern boundary of the preserve (see attached map). R-1 0-08 Page 2 Therefore, LFPAC unanimously recommends that the Board approve the installation of a bench in St. Joseph's Hill Open Space Preserve affixed with a plaque honoring Santa Clara County Firefighters and Mr. McCluskey. Should the above recommendation be approved by the Board of Directors, District staff would work with the firefighters on the specific language for the plaque and present it to LFPAC for its approval. FISCAL IMPACT The firefighters of Santa Clara County Fire, Los Gatos Station, will cover the cost of installing and maintaining the bench and plaque. PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE CEQA Guideline 15301 exempts the minor alteration of existing public structures or facilities, involving negligible or no expansion of existing use. The bench installation would be a minor alteration to an existing trail and therefore qualifies for this categorical exemption from CEQA. NEXT STEP If the Board approves this agenda item, District staff will purchase and install the bench. Attachment: Proposed Memorial Bench Location Prepared by: Rudy Jurgensen, Public Affairs Manager Contact person: Jed Cyr, Cecily Harris and Pete Siemens, Legislative, Funding and Public Affairs Committee f J Proposed Bench Location t St . Joseph ' s Hill Open Space Preserve E fe' AZ 0 0 J L U QI I O v - P o �k wa 0 c d � o , m 0 a` Exhibit A: Proposed Memorial Bench Location Midpeninsula Regional St. P Open Joseph'sP Hill 0 Space Preserve Open Space District December 2009 ® 0 250 500 1,000 Feet ' t a t ' Midpeninsula Regional ' Open Space District R-10-07 Meeting 10-02 January 13, 2010 AGENDA ITEM 9 AGENDA ITEM 1 Amendment of the Policy for Site Naming, Gift and Special Recognition LEGISLATIVE, FUNDING, AND PUBLIC AFFAIRS COMMITTEE RECOMMENDATION Add language to the Policy for Site Naming, Gift and Special Recognition stating that those who request a special recognition under Section III (A) of the policy shall pay for the cost of constructing, installing and maintaining a memorial bench. SUMMARY LFPAC recommends adding language to the Policy for Site Naming, Gift and Special Recognition to ensure that the cost for constructing, installing and maintaining a memorial bench is carried by those who request it and not by the District. DISCUSSION j In order to limit the District's expenses from memorial benches that have been requested by constituents, LFPAC recommends that the Board amend its Policy for Site Naming, Gift and Special Recognition by adding language that those honored by a special recognition under Section III (A) of the policy shall pay for the cost of maintaining benches. The committee suggests approving the following language which would become part of the introductory paragraph of policy Section III (see attachment): "If a request for special recognition under Section III (A) is approved by the Board of Directors, the requestor(s) shall pay for the cost of constructing, installing and maintaining a memorial bench." Staff suggests adding the following language to ensure flexibility in case requestors default on their maintenance responsibility: "If a memorial bench or other memorial facility is abandoned by a donor, the District reserves the right to maintain, re-dedicate, or remove the memorial bench or other memorial facility at its sole discretion. As a courtesy, donors would be notified of the intent to re-dedicate or remove a memorial and allowed a two-month grace period to renew donor obligations (including maintenance)." R-10-07 Page 2 FISCAL IMPACT If the Board approves LFPAC's recommendation, this item will have no cost impact on the budget. PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE Approval of this item is not a project under the California Environmental Quality Act and no environmental review is required. NEXT STEP Staff will amend section III of the Policy for Site Naming, Gift and Special Recognition with the Board-approved language. Attachments: 1, Revised Policy for Site Naming, Gift and Special Recognition—clean copy 2. Revised Policy for Site Naming, Gift and Special Recognition nition—track changes copy Prepared by: Rudy Jurgensen, Public Affairs Manager Contact person: Jed Cyr, Cecily Harris and Pete Siemens, Legislative, Funding and Public Affairs Committee Attachment I POLICY FOR SITE NAMING. GIFT AND SPECIAL RECOGNITION (CLEAN COPY) Adopted by the Board of Directors August 25, 1993 Amended September 14, 1994 Amended June 24, 1998 Amended September 12, 2001 Amended October 8, 2008 1. SITE NAMING All District site names and signs should be kept as simple and functional as possible. When a property is acquired, either as an addition to an existing preserve or for the establishment of a new preserve, a name will be recommended in the Preliminary Use and Management Plan. In most cases, "open space preserve" is appropriate as part of the name; however, there may be circumstances when another designation may be used. In some cases, a temporary name may be retained until the next Comprehensive Use and Management Plan review. A. Open Space Preserves The name Oven to each open space preserve should be general enough to remain suitable if the site is enlarged, but specific enough to give its location some significance. Properties added to an open space preserve may not always be contiguous with that preserve. 1. Preserves shall be named after: a) geographical features of broad, general significance to the preserve; b) historical persons, cultural names, uses, or events broadly associated with the locale. 2. Preserves shall not be named after any individuals other than historical persons as noted above. B. Preserve Areas, Trails, Site Improvements, Historic Sites and Unnamed Natural Features This designation refers to specific locations, land formations, trails, natural and physical features, staging areas and other site improvements, and areas of significance within open space preserves. Recognition of significant land gifts, including "bargain" purchases, will be negotiated at the time of the gift or bargain purchase. 1. Preserve areas, trails, site improvements including benches and bridges, historic sites and previously unnamed natural features shall ordinarily be named after: a) geographical, botanical or zoological identification; b) historical persons, uses, or events associated with the site, or persons and organizations listed in Section III: "Special Recognition". 2. Preserve areas, trails, site improvements, historic sites and unnamed natural features may in rare instances be named after a living individual who has made an outstanding contribution to the District, subject to approval by the Board of Directors. II GIFT RECOGNITION the District to f the gift recognition policy is to provide an opportunity fore The purpose o e p p g g p Y p pp Y recognize and commend individuals or groups that have made significant contributions of cash, equipment, materials, goods or professional services toward the enhancement of the District its programs, and its facilities. I A. Unsolicited Cash Gifts: $ 0 to $ 25 Postcard of thanks $ 26 to $ 499 Letter signed by General Manager $ 500 to $1,999 Letter signed by President of the Board $2,000 to $4,999 Letter signed by President of the Board and District gift item (note cards, etc.) $5,000 to $9,999 Letter signed by President of the Board and framed photograph of favorite District preserve $10,000 or more Letter signed by President of the Board and Resolution and framed photograph of District preserve and *mention in a District publication B. Gifts for Memorials (includes cash equipment, materials, goods or professional services): While recognition will generally not be solely based on financial contributions, gifts for memorials will be accepted by the District if they have been approved under the guidelines and process set out in Section III, below. Memorial benches will typically only be installed in locations that have been previously approved. Typically, the donor will be asked to provide funding to cover the costs of materials, installation, and staff time. Depending on the type of memorial and its location, staff will also arrange i i for the donor to contribute to anticipated maintenance expenses for a reasonable time period. * These items will be provided only if desired by the donor. IIL SPECIAL RECOGNITION The Legislative, Funding and Public Affairs Committee (LFPAC) shall be the committee designated to discuss all requests that meet the criteria of the policy for special recognition, made by members of the Board of Directors or by members of the public, including bench memorials and the naming of bridges, and after deliberation shall decide which requests will be referred to the full Board for a vote. If a request for special recognition under Section III (A) is approved by the Board of Directors, the requestor(s) shall pay for the cost of constructing, installing and maintaining a memorial bench If a memorial bench or other memorial facility is abandoned by a donor, the District reserves the right to maintain, re-dedicate, or remove the memorial bench or other memorial facility at its sole discretion. As a courtesy, donors would be notified of the intent to re-dedicate or remove a memorial and allowed a two- ..... � month grace period to renew donor obligations (including maintenance). A Deceased Founders, Significant Supporters, and Volunteers "Founders" "Significant Supporters", and "Volunteers" are eligible for special recognition, including memorials. "Founders" shall be defined as an individual or group of individuals who participated in the formation of the District, or were significant supporters of the formation of the District. "Significant Supporters" shall be defined as individuals or group of individuals who have shown conspicuous or noteworthy support for the District through extraordinary contributions of time and effort to the advancement of the goals, philosophy and mission of the District. "Volunteers" shall be defined as individuals or groups of individuals who donated their time to the District by working for the District's docent or volunteer program. IV., RECOGNITION OF HISTORIC SITES ............... A A recognition monument, normally in plaque form, may be considered by the Board if it is in relation to a specific existing building or other remaining structure of significant historic value. In such cases, the plaque will be affixed or in close proximity to the structure itself. If there is no structure, then recognition may he considered for inclusion on District informational materials or trail signage. Such a site, in the absence of a building or structure, will ordinarily not be physically marked except as determined by the Board on a case-by-case basis as part of the Use and Management planning process for the corresponding open space preserve. Any Board-approved memorial names may be included in site brochures, maps, or other informational materials. V. APPROVED MEMORIAL BENCH LOCATIONS VI. STANDARD BENCH DESIGN SPECIFICATION A LFPAC can at any point bring designs to the Board that differ from the District's standard bench designs. I II I I Attachment 2 POLICY FOR SITE NAMING. GIFT AND SPECIAL RECOGNITION (TRACK CHANGES COPY) Adopted by the Board of Directors August 25, 1993 Amended September 14, 1994 j Amended June 24, 1998 Amended September 12, 2001 Amended October 8, 2008 1 SITE NAMING ................. All District site names and signs should be kept as simple and functional as possible. elhen a property is acquired, either as an addition to an existing preserve or for the ablishment of a new preserve, a name will be recommended in the Preliminary Use and Management Plan. In most cases, "open space preserve" is appropriate as part of the name; however, there may be circumstances when another designation may be used. In some cases, a temporary name may be retained until the next Comprehensive Use and Management Plan review. A. Open Space Preserves The name given to each open space preserve should be general enough to remain suitable if the site is enlarged, but specific enough to give its location some significance. Properties added to an open space preserve may not always be contiguous with that preserve. 1. Preserves shall be named after: a) geographical features of broad, general significance to the preserve; b) historical persons, cultural names, uses, or events broadly associated with the locale. 2. Preserves shall not be named after any individuals other than historical persons as noted above. B. Preserve Areas Trails, Site Improvements, Historic Sites and Unnamed Natural Features This designation refers to specific locations, land formations, trails, natural and physical features, staging areas and other site improvements, and areas of significance within open space preserves. Recognition of significant land gifts, including "bargain" purchases, will be negotiated at the time of the gift or bargain purchase. 1. Preserve areas, trails, site improvements including benches and bridges, historic sites and previously unnamed natural features shall ordinarily be named after: a) geographical, botanical or zoological identification; b) historical persons, uses, or events associated with the site, or persons and organizations listed in Section III: "Special I Recognition". 2. Preserve areas, trails, site improvements, historic sites and unnamed natural features may in rare instances be named after a living individual who has made an outstanding contribution to the District, subject to approval by the Board of Directors. 11 GIFT RECOGNITION The purpose of the gift recognition policy is to provide an opportunity for the District to recognize and commend individuals or groups that have made significant contributions of cash, equipment, materials, goods or professional services toward the enhancement of the District, its programs, and its facilities. A. Unsolicited Cash Gifts: $ 0 to $ 25 Postcard of thanks $ 26 to $ 499 Letter signed by General Manager $ 500 to $1,999 Letter signed by President of the Board $2,000 to $4,999 Letter signed by President of the Board and District gift item (note cards, etc.) $5,000 to $9,999 Letter signed by President of the Board and framed photograph of favorite District preserve $10,000 or more Letter signed by President of the Board and Resolution and framed photograph of District preserve and *mention in a District publication B. Gifts for Memorials (includes cash, equipment, materials, goods or professional services): I While recognition will generally not be solely based on financial contributions, gifts for memorials will be accepted by the District if they have been approved under the guidelines and process set out in Section 11I, below. Memorial benches will typically only be installed in locations that have been previously approved. Typically, the donor will be asked to provide funding to cover the costs of materials, installation, and staff time. Depending on the type of memorial and its location, staff will also arrange for the donor to contribute to anticipated maintenance expenses for a reasonable time period. I I * These items will be provided only if desired by the donor. III. SPECIAL RECOGNITION The Legislative, Funding and Public Affairs Committee (LFPAC) shall be the committee designated to discuss all requests that meet the criteria of the policy for special recognition, made by members of the Board of Directors or by members of the public, including bench memorials and the naming of bridges, and after deliberation shall decide which requests will be referred to the full Board for a vote. Ifa request for special recognition under Section III (A) is approved by the Board of Director nd n7.intalnln ) a nlernorial bench If a mcrnorial heiich or other memorial facility is abandoned by a donor, the District reserves the rii-yht to maintain re-dedicate or remove the memorial bench or other memorial facility at its sole discretion. As a courtesy, donors would be notified of the intent to re-dedicate or reniove a memorial and allowed a two- month grace, period_to renew donor obligations (including n1aintenaiiec). A Deceased Founders, Significant Supporters, and Volunteers "Founders" "Significant Supporters", and"Volunteers" are eligible for special 1 recognition, including memorials. Founders shall be defined as an individual or group of individuals who participated in the formation of the District, or were significant supporters of the formation of the District. "Significant Supporters" shall be defined as individuals or group of individuals who have shown conspicuous or noteworthy support for the District through extraordinary contributions of time and effort to the advancement of the goals, philosophy and mission of the District. "Volunteers" shall be defined as individuals or groups of individuals who donated their time to the District by working for the District's docent or volunteer program. IV. RECOGNITION OF HISTORIC SITES /\ /\ recognition ononnnoent, onnoo |vinplaonc {bnn, muybcoonoidczcdbv the Board if it is in relation to o specific existing building or other remaining structure of significant historic value. In such cases, the plaque will be affixed or in close proximity Nthe structure itself. lf there iano structure, then recognition | may heconsidered for inclusion on District inh»unuboua| materials or trail � signage. Such a site, in the absence ofa building u« structure, will ordinarily not / be physically basis � ' ' | � ua part of the Use and Management planning process for the corresponding open | � space preserve. | � | � Any Board-approved memorial names may be included in site brochures, maps, or other informational noutcraio. V. APPROVED MEMORIAL BENCH LOCATIONS i � | VI. STANDARD BENCH DESIGN SPECIFICATION A LFPAC can gany point bring�designyto the Board that differ from the District's � � standard bench designs. � � � � � 1 Midpeninsula Regional ' Open Space District R-10-17 Meeting 10-01 January 13, 2010 AGENDA ITEM 10 AGENDA ITEM Appointment of Elizabeth Wright as Peace Officer GENERAL MANAGER'S RECOMMENDATION Adopt the attached Resolution of the Board of Directors appointing Elizabeth Wright as a Peace Officer. SUMMARY Elizabeth Wright has successfully completed the curriculum for the Santa Rosa Junior College Public Safety Training Center— Ranger Law Enforcement Academy and meets all of the requirements for appointment as a District Peace Officer. Adoption of the attached resolution is required to complete the process of becoming a District Peace Officer. DISCUSSION At its meeting of January 14, 1976, the Board of Directors determined that District rangers were to be appointed peace officers as classified by California Penal Code Section 830.31(b) (A person designated by a local agency as a park ranger and regularly employed and paid in that capacity, if the primary duty of the officer is the protection of park and other property of the agency and the preservation of the peace therein) (see Report R-76-2). FISCAL IMPACT There is no new fiscal impact associated with this action. All costs associated with this action are already included in the FY2009-10 District budget. PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE This proposed action is not a project under the California Environmental Quality Act and no environmental review is required. 4 R-10-17 Page 2 NEXT STEPS Once appointed, the ranger listed above will continue with her current training schedule. After the completion of her training, which is anticipated to be in March, 2010, she will assume the full spectrum of ranger duties. Attachment: Resolution Prepared by: Leslie Wright, Administrative Assistant Gordon Baillie, Management Analyst Contact person: David T. Sanguinetti, Operations Manager I RESOLUTION NO. 1.0- RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT APPOINTING PEACE OFFICER The Board of Directors of the Midpeninsula Regional Open Space District does hereby resolve as follows: The following person is herebydesignated as a peace officer of th e Midpeninsula Regional Open Space District pursuant to Section 830.31(b) of the Penal Code of the State of California, to enforce the Midpeninsula Regional Open Space District Use Regulations and those city, count and state regulations related to the Land U , g Y Y g protection and safe use of District land, enforcement of which is specifically authorized by the District: Elizabeth Wright ft 4 ' Midpeninsula Regional Open Space District R-10-10 Meeting 10-01 January 13, 2010 AGENDA ITEM 11 AGENDA ITEM Award of Professional Services Contract for Alpine Pond Long-term Management Project Planning and Design Services GENERAL MANAGER'S RECOMMENDATION Authorize the General Manager to enter into a professional services contract with Restoration Design Group of Berkeley, CA for an amount not to exceed $40,000.00 for planning and design services to enhance shoreline access and interpretive opportunities at Alpine Pond. SUMMARY The Alpine Pond Long-term Management Project consists of habitat and interpretive infrastructure improvements that will enhance the pond's ecological function and interpretive value. This contract will authorize development of a schematic design for construction of a boardwalk and permanent cattail "windows", focused on improving visitor experience at Alpine Pond, particularly for children. Following approval of the design concept, the selected design team will develop detailed plans and specifications for construction, obtain necessary permits, and oversee the construction phase. The design team will also incorporate detailed habitat improvement measures, to be developed by District staff and its consultants, into project plans and specifications. After completing the Request for Proposals process, staff recommends awarding the contract to Restoration Design Group. DISCUSSION The Daniels Nature Center and its docent-led school programs are a focal point of the District's interpretive program and provide an important pathway to nature study for both children and adults. In its current state, Alpine Pond is difficult to view and access due to dense growth of cattails and willows along the Pond's perimeter, seriously compromising its interpretive value. Furthermore, the pond is home to several species of non-native fish, which prevent the establishment of a breeding population of the California red-legged frog. For these reasons, habitat and interpretive improvements are a priority. In April 2008, the Board retained Wetlands and Water Resources (WWR) to develop management alternatives for Alpine Pond (refer to report R-08-62). On August 27, 2008, the Board directed staff to develop an implementation plan for WWR's recommended management R-10-10 Page 2 C, options, which include a one-time pond draining to extirpate non-native fish, localized control of cattails in select areas, and the installation of'a boardwalk and blind system to enhance interpretive opportunities (refer to report R-08-96). The Alpine Pond Long-term Management Project is an Operations Key Project for FY2009-10 (mid-year revision). The planning and design phase of the project is logically broken down into two steps. The selected Consultant will first develop a schematic design, which will be presented to the Use and Management Committee in Spring 2010. After receiving Committee input, staff will prepare an amendment to the Preserve's Use and Management Plan incorporating the project elements. Appropriate CEQA evaluation would be undertaken and the Amendment presented for full Board consideration. If the Amendment is approved, the design firm would then prepare construction documents, pursue project permitting, and provide staff with construction administration and observation services. A Request for Proposals (RFP) for the design services was released on November 25, 2009, via direct email, an email "blast" to the Northern California chapter of the American Society for Landscape Architects, and posting on the District website. A mandatory, pre-proposal, meeting was held at Alpine Pond on December 7, 2009. Representatives from 24 landscape architecture, engineering, or environmental planning firms attended. The deadline for submission of proposals was December 18, 2009; a total of 13 proposals were received. The proposals were carefully evaluated by staff to assess the qualifications of each proposer, including the quality of the proposal, the implementation approach, and overall team expertise. The four most qualified project teams were invited to interview with the District's selection committee. Fee information was submitted in separate, sealed envelopes which were opened after District staff had evaluated all of the proposals. Based on the criteria outlined in the RFP, initial review and the results of the finalist interviews, staff has determined that Restoration Design Group has the requisite expertise and experience to provide the services needed for the planning and design of the Alpine Pond Long-term Management Project. The project team proposed by Restoration Design Group includes Far West Engineering for civil engineering services, Haro Kusinich for geotechnical engineering services, Ken Hughes Consulting for structural engineering services, John Vollmar, ecological consultant, and Leslie Stone, interpretive design specialist. The team presented itself as a highly cohesive unit, and partners on the team have worked extensively with the District on recent projects. Restoration Design Group, teaming with John Vollmar and Leslie Stone, recently developed a habitat restoration, public access, and long-term management plan for a 702-acre open space preserve in Solano County. Their design for the property balanced public access with the habitat needs of several sensitive species, including the California red-legged frog. This and other similar projects, in addition to the team members' recent and proven experience developing effective pond management strategies for the District, clearly differentiated Restoration Design Group. FISCAL IMPACT The budget for FY2009-1 0 includes $40,000 for schematic design and design development of the Alpine Pond Long-term Management Project. The budget for FY2010-11 is anticipated to include approximately $30,000 for construction documentation and permitting. Construction administration and observation will be budgeted in FY2011-12 to coincide with implementation R-10-10 Page 3 of the selected design. Both subsequent phases will require amendment of the Agreement with the Consultant. PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE Retention of a consultant for design services does not constitute a project under the California Environmental Quality Act(CEQA) as it will not result in a direct or reasonably foreseeable indirect physical change in the environment [CEQA Guidelines Section 15060(c)(2)]. Any future action taken by the Board of Directors to implement any projects recommended by the consultant will be subject to CEQA review at that time. NEXTSTEP Upon Board authorization, the General Manager will execute a contract with Restoration Design Group, for landscape, architectural and engineering services for the planning and design phase of the Alpine Pond Long-term Management Project. Prepared by: � Lisa Bankosh, Resource Specialist I Contact person: Same as above i Midpeninsula Regional • ' Open Space District To: Board of Directors From: Stephen E. Abbors Date: January 8, 2010. Re: FYIs h.^ GENERAL MANAGER Stephen E.Ahhors Regio ri al 0penSpaee ' Midpeninsula Regional Open Space District BOARD OF DIRECTORS .Pete SIE'IT)f:'nS Mary Davey jed Cyr Curt Riffle Nonette Hanko t_aity Hassel Cechy Harris December 17,2009 Rob Eastwood, Senior Planner Santa Clara County Planning Office County Government Center 70 W. Hedding Street, 71h Floor, East Wing San Jose, CA 95110 RE: Lexington Quarry Expansion Project Recirculated DEIR Mr. Eastwood, The Midpeninsula Regional Open Space District(District)offers the following comments on the Recirculated Draft Environmental Impact Report for the Lexington Quarry Expansion Project. The Lexington quarry property is immediately adjacent to the nearly 18,000 acre Sierra Azul Open Space Preserve owned by the Midpeninsula Regional Open Space District. Our comments are focused on the potential impacts of the proposed project relative to recreation,water quality, aesthetics,and public safety. Expansion Area. The area of most concern is the proposed expansion area in the southeast portion of the quarry property. We understand the necessity to correct the over-steepened quarry face,outside of the existing use permit boundary on the southwest side of the quarry which was the impetus for the revised reclamation plan and the required EIR in the first place. However, adding additional quarry area to a plan necessary to correct the mistakes of the past has introduced a number of issues that are of concern to the District. The remnant ridge area proposed for the southeast quarry expansion provides an existing vegetated visual buffer in the foreground of the quarry when viewed from the Limekiln Trail within the Sierra Azul OSP. While the visual character of the quarry has already markedly altered the view,this remaining, relatively undisturbed feature is prominent in the foreground view, and unquestionably softens the visual starkness of the quarry. The existing vegetation growing on the proposed expansion area is especially important when viewed in the context of the paucity of vegetation reestablished on the reclaimed west quarry face in the background(see DEIR cover photo). This same area also substantially shields the quarry floor when viewed from the Limekiln Trail. What is evident from the visual analysis is that the removal of the expansion area ridge will significantly open the quarry floor and lower east quarry slope benches to view from the Limekiln Trail. The visual analysis is correct in noting that the quarry is only visible at a few locations along the trail. This, however, assumes that there are no future changes in the forested landscape between the trail and the quarry. Because the Limekiln Trail crosses a very steep slope,visual screening is provided mostly by the first trees downslope of the trail only. A severe wind event, disease outbreak, or fire could 330 Distei Circle Los Altos,CA 94022 a 6 o 69, i2oo ( 6So 6gi 0r,85 1 wwInr openspace-org dramatically open up views of the quarry. These events have and continue to happen in the area and should be considered probable in the analysis. All of the above rnentioned potential visual impacts are particularly important given the DEIR finding that significant unavoidable cumulative visual impacts will result if the proposed expansion is approved. The same southeast expansion area ridge is also located in between the quarry processing plant and the Sierra Azul Preserve. This ridge also provides an acoustic barrier of sorts to noise emanating from the plant as it carries into the Preserve. Landforms can be manipulated or maintained to reduce noise impacts and mitigations such as sound berms are commonly recommended. The DEIR documents substantial noise impacts on the Preserve from the quarry operations, however there is no analysis of increased noise associated with the removal of this existing ridge feature. Quarry noise is currently quite prominent on the Limekiln Trail for approximately 1 mile, and can also be heard on the Priest Rock Trail. While the loudest quarry sound is obviously from the area most immediate to the quarry,the orientation and location of the trail within Limekiln Canyon not only shields out other prominent noise sources within the area(Highway 17 and Los Gatos), but also carries the quarry sound up the trail. The DEIR discussion on noise impacts reads as though sound impacts to trail users are more brief in duration than they actually are. Debris flows have already occurred and have impacted Limekiln Creek from the proposed southeast expansion area and are of concern. Additional quarrying as this area is removed will likely trigger similar events. The mitigation proposed is the installation of a fence with filter fabric. This mitigation is suspect given the steepness of the slope and the volume of materials involved in previous quarry related failures. Additionally,the water quality monitoring program in the DEIR proposes to sample"upstream baseline" from a location below and downstream of these debris flows. Upstream baseline sampling should be moved upstream,well above any area that has already been impacted by quarry activity. The issues raised above beg the question of why the new expansion area proposed was excluded from the original use permit in the first place. We request that a thorough analysis of the previous use permit(s) and associated environmental reviews be undertaken. The location of the original use permit boundary appears to have been well founded, and may in fact be the superior environmental alternative, supported by prior analysis. We are also concerned that quarry activities have progressed substantially during the preparation of the DEIR, in fact many of the figures don't represent existing conditions any more. We insist that the County be cautious and allow ongoing quarry activities only within the approved use permit boundary, in a manner that will not necessitate future work outside of that boundary, in case the expansion request is not approved. Use Permit Boundary. The District opposes the expansion of the use permit to the property boundary that is the common between the Quarry roe and the District's Sierra Azul Preserve. In addition to the line b Q ry property rty property reasons stated above,there have been a number of past deficiencies referenced in the DEIR that have been partially dismissed since they occurred within the previously approved use permit boundary. The use permit boundary is often associated with disturbance(use). For this reason the use permit boundary should only include the area where quarry related activity is being authorized by the County, and where disturbance is assumed to occur. The proposed new use permit boundary extends into the riparian woodland of Limekiln Creek, and even crosses the creek for a substantial area. This potentially threatens sensitive aquatic habitat and water quality. Any new use permit boundary, if expanded at all, should only encompass the area where the County envisions that quarry related activities and disturbance will occur. 2 Hours of Operation. Again, the District believes that the 1991 Use Permit achieved the correct balance between the allowed industrial use on to property and the reasonable expectations and uses allowed on adjacent properties. Noise complaints have occurred in the past associated with quarry related operations outside of the hours allowed b the existinguse permit. Expanding the hours of operation to include these same times Y P P g p would undoubted) increase the number of future complaints, and 1 morning/evening) ou weekend and ear , ( Y � g Y p require additional follow-up investigations by County staff.The requested expanded hours also occur during times when recreational use on the District and adjacent Santa Clara County Park facilities are typically highest. Recreational impacts, including public safety,would likely be negatively impacted by the proposed additional hours of operation. For these reasons we believe that the hours of operations should not be expanded beyond the hours currently allowed by the 1991 Use Permit. Recreation Access. The District has recently acquired a trail easement across the McCarthy property. This will connect the popular St. Josephs Hill Open Space Preserve with the Sierra Azul Open Space Preserve, crossing Limekiln Canyon Road. The DEIR should anticipate this recreational use and should identify mitigations appropriate for public safety and recreational access,particularly if an increase in allowed truck trips is approved. Reclamation Plan. The Reclamation Plan includes some errors and omissions related to the District as an adjacent property owner.The Sierra Azul and St. Josephs Hill Open Space Preserves should be shown on the location figure(Figure 1). This graphic includes other Open Space Preserves and Park lands but does not show these most immediate Preserves. The table that lists adjacent property owners does not include the District. This table should be amended. The Reclamation Plan and DEIR discuss the planting trenches on the quarry benches,and include numerous review:letters regarding the slope stability of the final bench and slope configuration. It was unclear if the slope stability analysis included or could be affected by the excavation of the planting trenches. This item should be clarified. Thank you for the opportunity to comment on the Lexington Quarry Use Permit and Expansion Recirculated Draft Environmental Impact Report. Please contact me if you have any questions related to this comment letter at(650)691-1200. Sincerely, Matt Baldzikowski Resource Planner II MROSD Cc: MROS:D Board of Directors Santa Clara County Parks Department 3 GENERAL MANAGER Stephen E Abbors Regional OpenSpaee I Mldperllrlsula Regional Open Space district BOARD OF DIRECTORS Fete Siemens Mary Davey led Cyr Curt Riffle Nonette Hanko Larry Hassett Cechy Harris January 4, 21310 Clare Campbell Planning Division City of Palo Alto 250 Hamilton Ave., 5`h Floor Palo Alto, CA 94301 RE: Zoning Ordinance Update Dear Ms. Campbell, On behalf of Midpeninsula Regional Open Space District (MROSD), I would like to thank you for the opportunity to provide comments regarding the Open Space Zone District Zoning Ordinance Update for Maximum House Size and Basement Limitations. MROSD's jurisdictional boundaries encompass over 225,000 acres within San Mateo, Santa Clara, and Santa Cruz Counties; and the agency currently owns and manages approximately 57,000 acres of open space land on the San Francisco Bay Peninsula. MROSD's mission is: To acquire and preserve a regional greenbelt of open space land in perpetuity;protect and restore the natural environment; and provide opportunities for ecologically sensitive public enjoyment and education. Given MROSD's mission and land ownership in the area, I would like to comment on the potential for negative impacts associated with the proposed zoning update. As mentioned in a previous letter dated July 8, 2009, MROSD is concerned about the fire safety setbacks of any proposed development, particularly on parcels located adjacent to MROSD preserves. Additional structures in the wildland urban interface (WUI) zone (the area where humans and their development meet or intermix with wildland fuel) increase the fire risk and the fire response demands in the event of a fire event; therefore increasing the risk to public safety, natural resources, and property. California State Code requires property owners to create a defensible space zone of 100 feet from occupied structures on their property, or to within their property boundary, whichever comes first. Defensible space is an area around a structure where fuels and vegetation are treated, cleared or reduced to slow the spread of wildfire towards the structure and to provide room for firefighters to safely fight fires and protect homes. The California Department:of Forestry and Fire Protection (CDF) General Guidelines for Creating 33o Distel Circle Los Altos,CA 94022 1 65o 6911200 65o 691 0485 1 www openspace oig Defensible Space (2006) recommends maintenance of a firebreak by removing and clearing all vegetation within 30 feet of each building or structure as well as a reduced fuel zone between 30 feet and 100 feet from a building or structure. The current setback limits within the Open Space Zone District of 30 feet do not provide property owners with the ability to maintain up,to 100 feet of Defensible Space within their own parcel, requiring property owners to coordinate with adjacent landowners in order to implement defensible space clearance across property lines, which is not always feasible. On sloped parcels, even more defensible space may be required to adequately protect a home. Structures located in close proximity to wildand areas are not only vulnerable to wildland fire, but also increase the number of potential ignition sources adjacent to large parcels of undeveloped natural lands. In order to minimize the risks associated with wildland fire, we urge the requirement of a 100-foot setback for new construction at the WUI zone. In addition, new construction should follow state and local fire codes and ordinances, the most recent International WUI Code, and be required to use Firewise construction methods and materials. MROSD's main purpose for participating in this process continues to be protection of the natural resources and the integrity of the adjacent public open space. Thank you again for this opportunity to provide input into the environmental review process for this project. Please contact Galli Basson, Planning Technician, if you have any questions by calling (650) 691-1200. Sincerely, Ana Ruiz, AICP Planning Manager cc: Stephen E. Abbors, MROSD General Manager MROSD Board of Directors City of Palo Alto Planning and Transportation Commissioners i Regional OpenSpaee Midpeninsula Regional Open Space District January 5, 2010 Debbie Pedro Planning Director Town of Los Altos Hills 26379 Fremont Road Los Altos Hills, CA 94022 Re: 28008 Laura Court, Site Development Permit request: File#114-09-ZP-SD-GD Dear Debbie Pedro, On behalf of Midpeninsula Regional Open Space District (District), I would like to submit the following comments regarding the residential development project proposed at 28008 Laura Court, in the vicinity of Rancho San Antonio Open Space Preserve. The District owns and manages approximately 57,000 acres of open space land on the San Franciso Bay Peninsula, including Rancho San Antonio Open Space Preserve, which is located within 300 feet south of the proposed project site. The District's mission is: To acquire and preserve a regional greenbelt of open space land in perpetuity; protect and restore the natural environment; and provide opportunities for ecologically sensitive public enjoyment and education. Given this mission, the District has the following concerns: Aesthetics and Open Space Given that the is visible from the Chamise Trail within the Rancho San Antonio property Open Space Preserve, the proposed residential development may potentially impact visual resources as seen from the Preserve by recreational users. The selection of exterior color schemes, materials, and landscaping elements for the proposed residential development should reflect the natural surroundings of the area. Earth tone exterior colors and the use of native vegetation are preferred, and highly reflective surfaces should be avoided. Vegetation Removal and Replacement The plan calls for the removal of 17 trees from the project site, including two heritage oak trees (Tree #6 and#27). Steps should be taken to ensure that the existing heritage oak trees that are not scheduled for removal be protected from potential impacts associated with construction activities on the project site. Trees that are removed or negatively Impacted during the construction process should be replaced at the recommended replacement ratio. Though it is not known if the trees or vegetation on the ;3�( i�>tt�CirCleL 5A(r�s,LAg%o�z t>,i)61-11I) 3 �,6c,i,,,,'S wUvwoponypi(Por; I site are hosts or carriers of known plant diseases, attention is needed during the removal process to reduce the potential risk to the surrounding environment. In order to minimize the potential spread of Sudden Oak Death Syndrome (SODS) and other pathogens during the removal process of vegetation from the project site, all vegetative material approved for removal should be transported to an approved waste disposal site within the same county. SODS materials cannot be moved outside of regulated areas without a Compliance Agreement from the appropriate County Agricultural Commissioner. All vegetation removal should follow the "Sanitation Methods to Avoid Pathogen Spread" adopted by the California Oak Mortality Task Force, available on the internet at http://nature.berkeley.edu/comtf/htmI/sanitation reducing spread.html. Vegetation L')creening The District recommends the planting of native vegetation in the area surrounding the proposed residence to screen views of the home from visitors hiking in the adjacent Preserve. Because the proposed development would already be screened to the west by existing vegetation, the placement of new vegetation for screening purposes should be located in the southern area of the project site. Vegetation in the southern area of the project site would screen the southern building faqade, uncovered parking area, and vehicle turn around associated with the proposed project from views by visitors on District lands. Because of the close proximity of the project site to surrounding open space lands.. new vegetation should be carefully selected, ensuring that the species are locally native and pose minimal fire hazard. The District further recommends that any new plantings be arranged in a natural and clustered arrangement to prevent a "manicured" and unnatural look that is characteristic of linear row plantings. Future Trail Connection The District should be contacted if the planned future trail connection, shown on the Site Plan at the south-west corner of the property, will connect to District lands. Any trail development that may affect District lands should be reviewed by District staff to ensure that these future trails will not adversely impact the surrounding environment, present hazardous conditions for trail users, or impact the use and management of District lands. We appreciate the opportunity to comment on the proposed development. Should you have any questions, please feet free to contact Zachary Alexander at (650) 691-1200, or zalexander(,;�,openspace.org Sincerely, 4 "-7 Ana Ruiz, Al Planning Manager Midpeninsula Regional Open Space District cc: MROSD Board of Directors .. qr Midpeninsula Regional Open Space District p CLOSING MEMORANDUM To: Stephen E. Abhors, General Manager (-J From: Michael C. Williams, Real Property Manager Date: January 5, 2010 Subject: Mendez Property Addition, Mt. Umunhum area of Sierra Azul Open Space Preserve Escrow closed for the subject transaction on December 31. 2009, and title to and possession of this 10- acre parcel passed to the District. I am not aware of any use and management concerns that were not addressed in the staff report to the Board. In accordance with the Public Notification Policy, neighbors to the property were notified of this purchase. As there were no comments made by any of the neighbors or members of the public that might require amendments,close of escrow marks the final adoption of the Preliminary Use and Management Plan, approved by the Board of Directors at its meeting of December 16, 2009. The following chart presents dedication and acquisition details for this property: DEDICATION&ACQUISITION INFORMATION Preserve Ownership Status: Board Approval Date& & County Grantor Acres (Fee,Easement,Lease, Resolution Number or Area & Mgmt Agreement) General Manager A.P.N. Approval Date Mt. Umunhum Santa Clara Estate of 12/16/09 area of Sierra 562-20-021 Eudocia O.Mendez 10.0 Fee 09-35 Azul Mgmt.Status: Dedication Date Closing Date (Open,Closed,CMU, & Purchase Price CIS Code i or Other Status(Intended or Type e Withheld December 31,2009 Closed Intended Cash 100,000 1847 Misc.Notes: cc: Board of Directors Administration Accounting Operations&Field Offices Planning GIS Coordinator Public Affairs I Legal i Midpeninsula Regional ' Open Space District i To: Board of Directors From: Stephen E. Abbors Date: January 13, 2010 Re: Late FYIs GENERAL MANAGER Stephen E Abbors Regional 0penSpaee ( midpeninsula Regional Open Space District ( BOARD OF DIRECTORS Bete Siemens Mary Davey Jed Cyr Curt Riffle January 8, 2010 NonettI,Hanko Larry Hassett Cecily Harris David S. Boesch, County Manager San Mateo County 400 County Center, Hall of Justice Redwood City, CA 94063 Re: Agreement Between San Mateo County and Midpeninsula Regional Open Space District (District) — Report of Purchases and Semi-Annual Installment of Fire Services Fee Dear Mr. Boesch: On behalf of the District, I am forwarding the Fire Services Fee Payment Schedule (Schedule) resulting from the District's property purchases within San Mateo County (County) in the District's Coastside Protection Area, as outlined in the March 2004 Agreement (copy attached). i The District and County entered into the contractual Agreement for the provision of fire-related services to District lands in the Coastside Protection Area that are not currently provided within the State Responsibility Area by the California Department of Forestry and Fire Protection (Cal Fire). According to the Agreement, the District will, in exchange for the County's fire services, compensate the County by means of a Fire Services Fee. I I The District has purchased one additional property the Elkus Ranch Uplands from the University of California Regents (Portion of APN 066-200-070) within the District Coastside Protection Area since its last report to you on July 1, 2009. However, this property was purchased from a tax exempt public agency and is therefore exempt from paying the fire service fee in accordance with Section 2(b) of the Agreement. In addition, there are two changes reflected in the January 1, 2010 Schedule: 1. The San Mateo County Assessor's Office has provided Possessory Interest "Tax information for two properties (Driscoll & "Unitas Creels Ranch) which have private lessees or tenants on District owned lands within the Coastside Protection Area. '['he Possessory Interest Tax Credit for these two leasehold interests total $38,522.57, which cover calendar years 2007, 2008 and 2009. The District is entitled to an offset of its service lees for these properties for current taxes and retroactively in accordance with Section 5(d) ol'the Agreement. See the attached Schedule with the Possessory Tax Properties highlighted in yellow. Also please find attached a surninary o1' possessory interest tax along with the supporting documents from the Tax Assessor's Office. 2. A one time deduction of a service fee erroneously paid for the POST (Blue Brush Canyon) property APN 066-230-060 in the amount of$590.80. This property is located in the Hall Moon Bay Fire District cmd is exempt lroin this Agreement per Section 2(c), Items 1 and 2 above total $39,113.37 ($38,522.57 + 540.80= $39.1 13.37) in tax credit which will be deducted from this year's service fee payment and future payments until the District is reimbursed in full. 33o Distel Circle Los Altos,CA 940?� ' 6c)o 6y1 i2no 1 6,10691048S 1 wvvw opOnsPace of Fire Service Fee Agreement January 8, 2010 Page 2 The Fire Service Fee of$2,774.39 for the January 2010 installment covering the properties idcnti I icd on the Schedule is reduced to zero as discussed above, leaving a future tax credit balance of$36,338.98. Below is a breakdown of the service fee and our credit which will be offset to the District's future service fee payments. Total Credit (39,113.37) January 2010 Fire Service Fee 2,774.39 Total Remaining Credit (36,338.98) If you have any questions regarding this letter or the attached schedule, please contact me directly at (650) 691-1200 Ext. 542 or by email at mwilliams((i),openspace.org. Sincerely, c Michael C. Williams, Real Property Manager MCW:jc cc: Midpeninsula Regional Open Space District Board of Directors Stephen E. Abbors, General Manager Jean Chung, Real Property Administrative Assistant Carol Mondino, Senior Appraiser, San Mateo County Assessor's Office Enclosure: Agreement Between San Mateo County and Midpeninsula Regional Open Space District Fire Service Fee Payment Schedule Summary of Possessory Interest Tax Supporting documents from the tax assessor's office GENERAL MANAGER Stephen E Abbofs Regional 0 penSpace I Midpeninsula Regional Open Space District 130ARD OF DIRECTORS Pete Siemens Mary Davey January 8, 2010 lei Cyr Curl Riffle Nonette Hariko La Honda Pescadero Unified School District Larry I iassett P.O. Box 189 Ce(ily Harris Pescadero, CA 94060 Attn: Dennis Dobbs, Interim Superintendent Re: Agreement Between La Honda Pescadero Unified School District (LHPUSD) and Midpeninsula Regional Open Space District (District) —Report of Purchase and Semi-Annual Installment of Tax Compensatory Fee Dear Superintendent Dobbs: On behalf of the District, I am forwarding the Tax Compensatory Fee Payment Schedule (Schedule) and payment resulting from District property purchases within the LHPUSD boundary and the District's Coastside Protection Area, as outlined in the March 2004 Agreement. Also, please note: because our Agreement is dated March 8, 2004, the District is NOT subject to the subsequent tax fees for Measure B 2005 and the 2007 LHPUSD Fee. Per our prior correspondence these additional fees are to be removed from our tax bills for all properties shown on our payment schedule. The District has not purchased any additional properties within the LHPUSD boundary since its last report to you on July 1, 2009. There is one change reflected in the January 1, 2010 Schedule: The San Mateo County Assessor's Office has provided Possessory Interest Tax information for private lessees or tenants on District owned lands within the Coastside Protection Area resulting III a tax credit totaling $4,458.24 covering calendar years 2007. 2008 and 2009. The District is entitled to an offset of its service fees lor these properties for Current taxes and retroactively in accordance \,kIth Section 5(l) of the Agreement. (See attached payment schedule with Possessory Taxes highliolited in I -_ I yellow). This tax credit will be deducted from this service fee payment to reimburse the District. In accordance with section 5.a of the Agreement, a Tax Compensatory Fee equal to the greater of either (i) the pro rata share of the actual property tax levied on the land on the date acquired OR (ii) the current average assessed value per acre of undeveloped land in Fiscal Analysis prepared by Economic Research Associates ($460 per acre + 2% every year after June 30, 2003). The January 1, 2010 calculation is $7,390.85 for the properties identified below. 0 $ 419.50 for Rapley Ranch (APN 080-320-170) 0 $ 219.50 for Portola Lookout (APN 085-130-050) * $5,443.86 for Driscoll Ranch (APN 078-290-010, 020, 030, 060) 0 $1,307.36 for Mindego Ranch (APN 080-320-060, 090-340-010, and 083-310-060) 0 $ 0.63 for Boyd (APN 080-330-170) $7,390.85 33o Distel Circle Los Altos,CA 94022 ii 65069i 1200 1 69i048t) vv 6, 1 wvj openspace org,o LHPUSD Agreement January 8, 2010 Page 2 The LIIPUSD Tax Compensatory Fee for the January 2010 installment is 52,932.61, which rcflects a reduction of the Possessory Interest Tax Credit. See the attached Schedule with the Possessory Tax Properties highlighted in yellow, along with a summary of possessory interest tax and supporting documents from the Tax Assessor's Oft-ice. Tax Compensatory Fee S 7,390.85 Possessory Interest Tax Credit $ (4,458.24) Tax Compensatory Fee, January 1, 2010 S 2,932.61 Fhe Agreement requires the District to make Tax Compensatory Fee payments to L1-IPUSD in two semi- annual installments on January I st and July I't of each calendar year for any lands purchases completed by the District within the LHPUSD boundary. If you have any questions regarding this letter or the attached payment schedule, please contact me directly at (650) 691-1200 Ext. 542 or by email at mwilliams a openspace.org. Sincerely, I C tj Michael C. Williams, Real Property Manager zn MCWJC cc: Midpeninsula Regional Open Space District Board of Directors Stephen E. Abbors, General Manager Jean Chung, Real Property Administrative Assistant Carol Mondino, Senior Appraiser, San Mateo County Assessor's Office Enclosure: LHPUSD Tax Compensatory Fee payment Schedule Summary ol'Possessory Interest 'Fax Supporting documents from the tax assessor's office Interoffice Memorandum January 11, 2010 To: Stephen E. Abbors, General Manager From: David Sanguinetti, Operations Manager Prepared by: Gordon Baillie, Management Analyst—Operations Subject: Monthly Field Activity Summary—November,2009 DISTRICT VIOLATIONS CITES TOTALS OTHER CRIMES CITES TOTALS Bicycles Auto burglary I Closed Area 2 5 Assault& battery I Speed 1 8 Helmet 6 14 Night Riding 0 0 ACCIDENTS/INCIDENTS Dogs Bicycle accident 2 Prohibited area 3 6 Equestrian accident 0 Off-leash 9 15 Hiking/Running accident 2 Vehicles prohibited 0 2 Other first aid 2 Closed area 3 7 Search& Rescue I After hours 6 14 Vehicle accident 2 Fishing 0 0 LZ air evacuation I Vandalism 0 1 Fire I Parking 7 10 ENFORCEMENT Parking after hours 32 40 "Subject" citations 34 Disabled parking 3 3 Parking citations 42 Dumping/Litter 0 2 Written warnings 55 Campfires 0 0 Arrests I Weapons Police assistance 2 Actual contact 0 2 Evidence of 0 1 MUTUAL AID Other: Accident 2 Collecting plants 0 2 Law Enforcement 0 More than 3 dogs 0 1 Fire (Acres) I Interfere w/use district 0 1 Fire (Vehicle) 0 lands LZ's for offsite 3 Occurrences of Special Interest Date: 07 An injury bicycle accident occurred on Canyon Trail of Monte Bello OSP. Fire and District Rangers responded finding the victim sitting on a log wrapped in a blanket. The victim was transported to Stanford Hospital with unknown injuries. 14 Two vehicles were burglarized at the Monte Bello OSP parking lot. The suspects ran off when one of the victims returned to the lot. The victim saw the suspects jump into a waiting vehicle and obtained a partial license plate number. The incident was reported to the Palo Alto Police Department. 17 Four individual were discovered camping on the Kapcanel driveway in Windy Hill OSP. They were cited and released. 17 A mentally distressed individual on a bicycle was confronting visitors verbally and physically on the PG&E trail in Rancho San Antonio OSP. Santa Clara County Deputies and District Rangers responded, apprehended, and took the individual into custody on 72 hour psychiatric hold. 25 Visitors at El Sereno OSP reported hearing gunshots and feeling bullets passing by them. The shots appeared to originate from private property adjacent to the preserve. The preserve was closed while Santa Clara County Sheriff Deputies investigated. November Vandalism 11 La Honda Creek OSP: A fence line post was bent and wire cut on the former Paulin Property, which is property currently closed to the public. WEnforcement Activity Reports\2009 Monthly Summaries\November 2009-Monthly Enforcement Summary.doc Midpeninsula Regional Open Space District CLOSING MEMORANDUM To: Stephen E. Abbors,General Manager eor From: Michael C. Williams Date: January 12,2010 Subject: Maas Property Addition, Sierra Azul Open Space Preserve Escrow closed for the subject transaction on December 330, 2009 and title to and possession of this 42.53-acre parcel passed to the District. I am not aware of any use and management concerns that were not addressed in the staff report to the Board. In accordance with the Public Notification Policy, neighbors to the property were notified of this purchase. As there were no comments made by any of the neighbors or members of the public that might require amendments,close of escrow marks the final adoption of the Preliminary Use and Management Plan, approved by the Board of Directors at its meeting of December 16, 2009. The following chart presents dedication and acquisition details for this property: DEDICATION&ACQUISITION INFORMATION Preserve Ownership Status: Board Approval Date& & County Grantor Acres (Fee,Easement,Lease, Resolution Number or Area & Mgmt Agreement) General Manager Approval A.P.N. Date Sierra Azul Santa Clara Cliff Maas,Trustee 42.53 Fee 12/16/09 Cathedral Oaks 562-03-006 09-36 Mgmt.Status: Dedication Date Closing Date (Open,Closed CMU or &Status(Intended or Purchase Price GIS Code Other) Withheld) Type 12/30/09 Closed Withheld Cash 1,000,000.00 1841 Misc.Notes: 1. As a condition of the purchase agreement,Seller completed removal of vehicles,equipment and debris from the Property; 2. Real Property will be soliciting applicants for renting the two story residence on the property under the General Manager's authority; 3. Staff is in conversations with San Jose Water Company a future trail connection from the Loma Prieta area of the Preserve to the Wrights Station Road area. 4. Operations&Planning staffwill implement minor maintenance and erosion control measures for internal roads on the property; 5. Structures insurance value:residence S225,000 and accessory structures$25,000 cc: Board of Directors Administration Accounting See Item 5 above, Operations&Field Offices Planning GIS Coordinator Public Affairs Legal See Item 5 above. i Open Space D Regional Memorandum • ' Open Space District To: MROSD Board of Directors Through: Steve Abbors, General Manager From: Tina Hugg Date: January 13, 2010 Re: Update on Administrative Office Remodel Project for Board Meeting on January 13, 2010 This is the final update regarding the Administrative Office (Phase 2)remodel project. A Notice of Completion for the Administrative Office Remodel Project was filed with the County of Santa Clara on Friday, October 23, 2009. At the conclusion of the 35-day retention period, no subcontractor, supplier,or vendor had filed a lien or stop notice. The last punch list item, a repair to one of the privacy doors in Public Affairs' aisle, was resolved on January 8, 2010. The retention amount was released to B Bros Construction, Inc. on that date. The total contract amount was $243,170.11,which includes the base bid amount of$222,700,the Alternate No. 5 (new accessible ramp), and $20,470.11 in change orders(61% of the $33,810 contingency). Change orders affecting the total contract amount included the following. l. Water filter in one of the sinks 2. New accessible ramp 3. Painting in offices 4. Two 30-amp circuits in server room 5. Stainless steel appliances instead of black 6. Sound insulation batting over various offices and meeting rooms 7. Painting in hallway including doorways and frames 8. Solar tube in new IT office 9. Kitchen tables The following are pictures of the project before,during, and after the remodel work. � uu r� 14 R Before Tenants ace kitchen Page 1 of 2 I 1 Before—Adminisirative Office kitchen space j y After—Administrative Office kitchen space , i i. u .�rMl Ili u e., I u. u # � Page 2 of 2 Interoffice Memorandum January 11, 2010 To: Stephen E. Abbors, General Manager From: David Sanguinetti, Operations Manager Prepared by: Gordon Baillie, Management Analyst—Operations Subject: Monthly Field Activity Summary—November. 2009 DISTRICT VIOLATIONS CITES TOTALS OTHER CRIMES CITES TOTALS Bicycles Auto burglary 1 Closed Area 2 5 Assault &battery 1 Speed 1 8 Helmet 6 14 Night Riding 0 0 ACCIDENTSANCIDENTS Dogs Bicycle accident , 2 Prohibited area 3 6 Equestrian accident 0 Off-leash 9 15 Hiking/Running accident 2 Vehicles prohibited 0 2 Other first aid 2 Closed area 3 7 Search & Rescue 1 After hours 6 14 Vehicle accident 2 Fishing 0 0 LZ air evacuation 1 Vandalism 0 1 Fire I Parking 7 10 ENFORCEMENT Parking after hours 32 40 "Subject" citations 34 Disabled parking 3 3 Parking citations 42 Dumping/Litter 0 2 Written warnings 55 Campfires 0 0 Arrests I Weapons Police assistance 2 Actual contact 0 2 Evidence of 0 1 MUTUAL AID Other: Accident 2 Collecting plants 0 2 Law Enforcement f 0 More than 3 dogs 0 1 Fire(Acres) 1 Interfere w/use district 0 1 Fire (Vehicle) 0 lands LZ's for offsite 3 Occurrences of Special Interest Date: 07 An injury bicycle accident occurred on Canyon Trail of Monte Bello OSP. Fire and District Rangers responded finding the victim sitting on a log wrapped in a blanket. The victim was transported to Stanford Hospital with unknown injuries. _1 i 14 Two vehicles were burglarized at the Monte Bello OSP parking lot. The suspects ran off when one of the victims returned to the lot. The victim saw the suspects jump into a waiting vehicle and obtained a partial license plate number. The incident was reported to the Palo Alto Police Department. 17 Four individual were discovered camping on the Kapcanel driveway in Windy Hill OSP. They were cited and released. 17 A mentally distressed individual on a bicycle was confronting visitors verbally and physically on the PG&E trail in Rancho San Antonio OSP. Santa Clara County Deputies and District Rangers responded, apprehended, and took the individual into custody on 72 hour psychiatric hold. 25 Visitors at El Sereno OSP reported hearing gunshots and feeling bullets passing b them. The P g� g p g Y shots appeared to originate from private property adjacent to the preserve. The preserve was closed while Santa Clara County Sheriff Deputies investigated. November Vandalism 11 La Honda Creek OSP: A fence line post was bent and wire cut on the former Paulin Property, which is property currently closed to the public. O:\Enforcement Activity Reports\2009 Monthly Summaries\November 2009-Monthly Enforcement Summary.doc i Midpeninsula Regional Open Space District Memorandum To: MROSD Board of Directors Through: Steve Abbors, General Manager From: Tina Hugg Date: January 13, 2010 Re: Update on Administrative Office Remodel Project for Board Meeting on January 13, 2010 This is the final update regarding the Administrative Office(Phase 2)remodel project. A Notice of Completion for the Administrative Office Remodel Project was filed with the County of Santa Clara on Friday,October 23, 2009. At the conclusion of the 35-day retention period,no subcontractor, supplier, or vendor had filed a lien or stop notice. The last punch list item, a repair to one of the privacy doors in Public Affairs' aisle,was resolved on January 8,2010. The retention amount was released to B Bros Construction, Inc.on that date. The total contract amount was $243,170.11, which includes the base bid amount of$222,700,the Alternate No. 5 (new accessible ramp), and $20,470.11 in change orders(61%of the$33,810 contingency). Change orders affecting the total contract amount included the following. 1. Water filter in one of the sinks 2. New accessible ramp 3. Painting in offices 4. Two 30-amp circuits in server room 5. Stainless steel appliances instead of black 6. Sound insulation batting over various offices and meeting rooms 7. Painting in hallway including doorways and frames 8. Solar tube in new IT office 9. Kitchen tables The following are pictures of the project before,during,and after the remodel work. 0111 Before— Tenant space kitchen 1 Page 1 of 2 L 1� Mwr Before—Administrative Office kitchen space �T 10000 After—Administrative Office kitchen space G Page 2 of 2