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Home My Public Portal About20130710 admin packetIY� NOTICE OF MEETING & TENTATIVE AGENDA Council Committee on Administration Wednesday, July 10, 2013 — 8:00 a.m. Boone/Bancroft Room (City Hall) — 320 E McCarty St Tentative Agenda 1. Call to Order 2. Roll Call 3. Approval of Minutes 4. Bill amending the requirements for sidewalk cafe permits (Hilpert) 5. JCTV Metrics 6. Appointment Review (Strope) 7. Public Comments 8. New Business 9. Adjournment NOTES Individuals should contact the ADA Coordinator at (573) 634 -6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. CITY COUNCIL ADMINISTRATION COMMITTEE MEETING MINUTES June 5, 2013 ATTENDEES- Council- Carrie Carroll, Jim Branch, Larry Henry, Ken Hussey, Rick Mihalevich; Staff- Drew Hilpert, Janice McMillan, Gail Strope, Dave Grellner, Britt Smith, Carla Trower; News Tribune- Madeleine Leroux. Meeting came to order at 8:01 a.m., the minutes were approved with a motion by Branch and a second by Henry. ORDINANCE AMENDING THE REQUIREMENTS FOR SIDEWALK CAFt PERMITS: Presented by Drew Hilpert. Rob Agee said additional insured would just add the City to every case. Carroll and Hilpert gave a brief overview for the new members. Mihalevich and Prather said the cost to businesses for additional insured would be $50 -$100. Mihalevich and Carroll recommended taking out the clause regarding adding the City as additional insured. Trash receptacle requirements were discussed. Trash receptacles will be required unless an alternative plan is approved by the City. A motion was made by Henry to send to the Council and a second by Branch, passed unanimously. APPOINTMENT REVIEW: Presented by Gail Strope. The committee reviewed the recommendations by Mayor Eric Struemph. A motion was made by Hussey to approve the following persons for recommendation to the full Council and second by Henry, passed unanimously. • • • PUBLIC COMMENTS: None. Airport Advisory Historic Preservation CVB NEW BUSINESS: Henry gave an update regarding JCTV. Jason Thu rnau Mary Schantz, partial Dale Gerstner, partial A motion was made by Henry to adjourn the meeting and seconded by Branch. Motion was approved. Meeting was adjourned at 8:32 a.m. Due to the holiday, the next meeting is set for the 2nd Wednesday in July; July 10th at 8 a.m. in the Boone /Bancroft Room at City Hall. BILL NO. [Bill No.1 SPONSORED BY COUNCILMAN ORDINANCE NO. AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE REQUIREMENTS FOR SIDEWALK CAFE PERMITS. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. Chapter 32 (Streets and Sidewalks) Section 230 (Sidewalk Caf6 permit) is amended as follows: ARTICLE IX. SIDEWALK CAFES. Sec. 32 -230. Sidewalk cafk permits. The Department of Planning and Protective Services may issue a permit to use a City sidewalk, pursuant to this section of the Code of the City of Jefferson, for a sidewalk caf6, subject to the following conditions: A. The permittee shall at all times comply with ordinances of the City of Jefferson, Missouri and laws of the State of Missouri, as well as applicable rules and regulations pertaining to the handling of food and the operation of a restaurant. B. A permit shall be granted to permittee only in conjunction with an existing restaurant in an area adjacent to such restaurant. A permit may be granted upon a determination that the operation of the sidewalk caf6 does not prevent the reasonable use of the City sidewalks by the public and that it does not interfere with businesses in the area. The permittee shall limit the use of the sidewalk to those activities that have been approved. C. The permittee shall submit with the application a plan showing disposal procedures for litter, which include procedures for keeping the area clean, and which shall include sweeping the sidewalk every day the area is utilized by customers. The permittee shall make adequate provision for the disposal of litter and shall maintain the premises used for said sidewalk caf8 free of litter. Litter generated by the sidewalk caf6 operation shall be the responsibility of the permittee, and the permittee shall make reasonable provision to see that such litter does not become a nuisance and is properly picked up from the public ways in and around the sidewalk caf6. The City may require a bond or cash to guarantee that the area will be cleaned up. The permittee shall have a trash receptacle provided by the business for use by the customers eating outside. In the event the permittee does not clean up the area, the City reserves its right to do the cleaning itself and to charge the permittee for the cost of the cleanup. This charge shall be a private debt against the permittee, and failure to pay shall constitute cause to revoke or not renew the permit. The City may also revoke the permit for failure to properly maintain and sweep the area identified on the permit including public trash cans. D. The permittee shall at all times maintain insurance in an amount not less than five hundred thousand dollars ($500.000) to protect the City from any liability which might arise from the activities in the area, in an amount and form to be determined by the law department of the City of Jefferson, Missouri. The City shall be named as an additional insured. Permittee shall submit copies of said insurance to the finance department for approval prior to licensee commencing the operation of the sidewalk caf6. E. Before any work is performed on the sidewalk or other City property, the applicant shall submit a written plan describing the work. No work shall be performed on City property until the Director of Planning and Protective Services has authorized the same and a permit is issued by the City to do the work. In no event shall the work exceed that which is described in the permit as approved by the City. F. The permittee shall remove all chairs and tables at the end of each working day, as well as all other appurtenances, unless permission is otherwise granted in the license. G. The permittee shall at all times maintain a four (4) foot throughway on the sidewalk for pedestrian access. H. The permittee shall agree to indemnify and hold harmless the City of Jefferson, Missouri with respect to any claims that might be made, arising out of the operation of the sidewalk ca%. The permittee shall accept the permit, subject to his own determination, concerning the authority of the City of Jefferson, Missouri to grant said permit, and all risk with respect to whether or not the City has said authority is upon permittee. The City makes no affirmative representations concerning its authority to grant said permit. I. In the event the permittee violates any of the conditions of this Article or conditions which are a part of the permit, the Director of Planning and Protective Services shall have the authority to suspend or revoke said permit or the license to operate a restaurant, pursuant to procedures set forth in this Article. Permittee shall thereafter terminate the use of that area described in the permit unless the City gives permittee an opportunity to correct said violation. This permit may be terminated by either party upon fifteen (15) days notice. Any person who violates this section or the conditions of the permit shall also be subject to the penalties set forth in section 1 -13 of the Code of the City of Jefferson. J. Permittee agrees to comply with all laws of the State of Missouri and ordinances of the City of Jefferson in the operation of the sidewalk cafe. K. The City shall cause a permit to be prepared, in accordance with the conditions set forth herein and conditions established by the Director of Planning and Protective Services, which permit and conditions shall be accepted by the permittee. L. The permit shall be issued annually. M. The fee for the such permit shall be set by the City Administrator in appendix Y. (Ord. No. 13301,11 -5 -2001) Section 2. Appendix Y is amended as follows: Sec. 32 -230. Sidewalk cafk permits - $25.00 Section 2. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed: Approved: Presiding Officer ATTEST: City Clerk Mayor APPROVED AS TO FORM: City Counselor