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HomeMy Public PortalAbout20100203 - Agenda Packet - Board of Directors (BOD) - 10-04 Midpeninsula Regional Open Space District Meeting 10-04 SPECIAL MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 6:00 p.m. Wednesday, February 3, 2010 330 Distel Circle Los Altos, California AGENDA 6:00* ROLL CALL SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-CLOSED SESSION I Conference with Legal Counsel —Anticipated Litigation—Significant Exposure to Litigation Pursuant to Subdivision (b)of California Government Code §54956.9—One Case SPECIAL MEETING ,7-00* SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT—PUBLIC SESSION ROLL CALL REPORT ON RETURN FROM CLOSED SESSION(The Board shall publicly state any reportable action taken in Closed Session pursuant to Government Code Section 54957.1) ORAL COMMUNICATIONS—PUBLIC ADOPTION OF AGENDA 7:10* CONSENT CALENDAR I Approve Minutes—None 2 Approve Revised Claims Report—None 3 Approve Written Communications—None 7:20* BOARD BUSINESS 4 Review of Proposed Midpeninsula Regional Open Space District Fiscal Year 2010-11 Action Plan— G. Baillie INFORMATIONAL REPORTS— Written or oral reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff*, opportunity to refer public or Board questions to staff for factual information; request staff to report back to the Board on matter at a future meeting; or direct staff to place a matter on a future agenda. X Meeting 10-04 Page 2 A. Committee Reports B. Staff Reports C. Director Reports SPECIAL MEETING CLOSED SESSION RECONVENED(IF NECESSARY) REPORT ON RETURN FROM RECONVENED CLOSED SESSION(IF NECESSARY) (The Board shall publicly state any reportable action taken in Closed Session pursuant to Government Code Section 54957.1) ADJOURNMENT Times are estimated and items may appear earlier or later than listed.Agenda is subject to change of order. TOADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each item is considered by the Board of' Directors. You may address the Board concerning other matters during Oral Communications- Mach speaker will ordinarily be limited to three minutes. Alternately,you may comment to the Board by a written communication, which the Board appreciates. Consent Calendar. All items on the Consent Calendar may he approved without discussion by one motion. Board members, the General Manager, and members of'the public may request that an item he removed from the Consent Calendar during consideration ql'the Consent Calendar. In compliance with the Americans with Disabilities Act,if you need assistance to participate in this meeting,please contact the District Clerk at(650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. Public records provided to a majority of the District's Board of Directors relating to an Agenda Item on the open session of a regular Board meeting will be made available for public inspection at the District's Administrative Office located at 330 Distel Circle,Los Altos,California 94022 during normal business hours. CERTIFICATION OF POSTING OF AGENDA 1,Anna Duong,Acting District Clerk for the Midpeninsula Regional Open Space District(MROSD),declare that tile foregoing agenda for the February 3, 2010 Special Meeting of the MROSD Board of Directors was posted and available for review on January 29,2010 at the Administrative Offices of MROSD, 330 Distel Circle,Los Altos,California,94022. The agenda is also available on the District's web site at httpL.//�www.opc nst. )acc.org. Signed this 29th day of.lamlary 2010,at Los Altos,California. Acting District Clerk Date: 01/29/10 Midpeninsula Regional Open Space District R-10-23 Meeting 10-04 February 03, 2010 AGENDA ITEM 4 AGENDA ITEM Review of Proposed Midpeninsula Regional Open Space District FY2010-11 Action Plan. GENERAL MANAGER'S RECOMMENDATION i Review the FY2010-1 1 Proposed Action Plan. DISCUSSION The District's Action Plan is presented for your review and comment. District staff has continued to refine this document to make it more accessible to all users and interested parties. The FY2010-11 Action Plan contains information about new and previously approved "Key Projects." Key Projects are ones which will take considerable staff time or funding to accomplish. In addition, information is provided about projects which staff is supporting, as well as ongoing work they are performing. One of the issues which staff continues to work with is the need to more accurately portray the number of projects that can realistically be accomplished. Staff has attempted to do this in this year's action plan, and has identified priority 1, 2, 3, and "Deferred" projects. • Priority 1 projects have a high likelihood of being completed. • Priority 2 projects may be accomplished, depending on the ability to obtain permits, staff workload and other urgent or emergency issues which arise. • Priority 3 projects are less likely to be completed, but will receive staff attention, especially if higher priority projects are delayed. New for this year is the "Deferred" category. This category of Key Project is one of which identifies projects which were originally intended to be included in the Action Plan, but which were removed to meet budgetary goals, or to maintain a more realistic work load for staff. i i R-10-23 Page 2 FISCAL IMPACT Fiscal impact is identified for each key project. The annual District budget has been linked to the Action Plan to reflect the costs of the projects as outlined in the Action Plan. PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE This proposed action is not a project under the California Environmental Quality Act and no environmental review is required. NEXT STEPS The recommendations of the Board, following the review of the Proposed Action Plan, will be incorporated into the FY2010-11 Action Plan and the Final Plan will be presented to the Board for adoption. Attachment: District FY2010-11 Proposed Action Plan i Prepared by: Gordon Baillie, Management Analyst Contact person: Stephen E. Abbors, General Manager I i i i MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ADMINISTRATION DEPARTMENT ACTION PLAN FY2010-11 I 201 0- 1 1 Action Plan Administration Department i FY2010-11 Action Plan- Project Summaries- Dept: Administration r \\ a \ \ J r \ /,. ..,. \ wo ,...e. ..: ..ter.,.. 04_ Y x/ f... a /. � / ..] s � � ,, .M� r� E >� \\ ` /r y PROGRAM: Strategic Planning Priority 1 Cash Flow Analyze District's cash flow and Analyze District's cash inflow, outflow, liquidity, potential All departments Q3-20,10-11 $25,000 Analysis management measures insolvency and management plan for all preserves Strategic Plan Develop and implement a strategic Process will encompass the design, development, All departments On-going $3,000 planning process prioritization, performance measurement and a system for review and u date of the strate is Ian Sales of Bonds to Borrow$20-30 million for land Determine cash requirements, select underwriter, Real Property Q2-2010-11 $0 Public acquisition and other capital create financing plan, and sell bonds Public Affairs expenditures for 2010-2012 Le al PROGRAM: Information Technology I Priority 1 Router/FirewallNP Replace current branded software Upgrade our router/firewallNPN device to replace N/A Q2-2010-11 $1,200 N Upgrade with freeware current Sonicwall branded hardware for all three offices to take advantage of free software update and reduce support fee(savings of$3,000 District WAN Update field office network and Upgrade and integration of District's network services to N/A Q3-2010-11 $0 integrate with AO rovide better mana eabilit of IT asse is Priority 2 E-mail Server Upgrade District's 6 yrs. old e-mail Select, implement and train District staffs on new N/A Q3-2010-11 $3,340 Upgrade services s stem AO Network Re- Ensure satisfactory performance due Topology re-design N/A Q3-2010-11 $0 design to increasing number of devices District-wide Provide a centralized, easy to access Planning process-select and implement Intranet, train All departments Q1 -2010-11 $0 Intranet District's internal website District staff, and populate contents Streamlining IT Centralize software updates in mass Place update servers on-site and revise imaging N/A Q2-2010-11 $0 Deployments and deployments processes for Windows 7 upgrade Manageability Administration - 1 FY2010-11 Action Plan - Project Summaries - Dept: Administration 7 MY Other Estimated- Dept , lotion ' dget opa 'ment s �',"�c;omp 'B 'P u lnvollved , Date, !­,, FY2010 PROGRAM: Human Resources Priority I Classification and Accurate assessment of job Assessment of job classification to ensure job duties, N/A Q4-201 C-1_1 $_43,000 Compensation classification and an up-to-date knowledge, skills, abilities and physical requirements Survey compensation plan are accurate, compensation plan is up-to-date and pay rates are uitable Safety Update and training Update the District-wide Safety Program including the All departments Q3-2010-11 $1,000 Program/IIPP Injury/illness Prevention Plan and all required policies Update+Training and documents. Provide training to all District staff. Performance Process improvements Enhance the quality of feedback, coaching and_—Management Q2-2010-11— TBa Planning and guidance for work performance Team Evaluation Field Employee Process and Corp. Forms Safety Program Evaluate, analyze, recommend and implement All departments Q4-2010-11(and IIPP Update and Implementation workplace improvements from retention and attraction T3 beyond) Trainiq_9_ _ survey's results Negotiation for Negotiation for represented Negotiate using Interested Bargaining and renew the Legal Q4-2010-11 MOA _employee group MOA Operations Priority 2 New HR Online Process improvements Enhance and streamline(1) new staff orientation Admin - IT Q2-2010-11 $0 Employment and process and (2)provide easy access to HR forms Benefits Forms Support -Training for Public Affairs' "Crisis Communication Plan"project Public Affairs As Needed $0 Administration-2 � � � | FY2010-11 Action Plan - Prooect Summaries - Dept: Administration PROGRAM: District Clerk Priority 1 Election 2010/2011 Ward Verify the accuracy of District's Correct and verify the ward boundaries to ensure an Legal P*GgfaFR- Q2-2010-11 $500 Boundaries boundaries in ward 1, 2, 5 and 6 accurate 2010/2011 Election within allotted bygget Planning FPPC-Conflict of Update District's Conflict of Interest Update and obtain an approved code from FPPC for A4min—Legal Q1 -2010-11—_$0 Interest Code Code per FPPC's requirement annual compliance filing Priority 2 District-wide onsolidate,and centralize District's Consolidate all current Board policies in cross-reference Legal Prografft.- Q4-2010-11 $500 Board Policies Board policies with Legal and provide a centralize location with digital copies Priority 3 Board Committee Provide a clear and consistent Create a process, timeline, routing cycle and integrate Legal PFegF8 Q2-2010-11 $0 Process process for Standing and Ad Hoe all committee meetings into the Board Packet process Committee Public Record Act Provide a succint, clear process for In partnership with Legal, draft a clear process, present Legal Pf-e� Q3-2010-1 Requests Process District staff to identify, report and to staff, and monitor on an on-going basis respond to PRA Reguests Support -Coordinate and setup off-site board meetings in support of Planning's and Realprojects Real Property As Needed $O Ongoing - Maintain and update a calendar of board meetings and events, e.g. Standing and Ad Hoc Committees and special and regular board meetings -Adhere to regulatory compliance with the Brown Act, Robert's Rules of Order, Public Records Act Requests, Conflict of InterestCode,AB1334 for Board Officers - Prepare, distribute and retain ordinances, resolutions, minutes, agendas and related board meeting documents | ^Assistance to the District in carrying out rules, policies and regulations of the Board | ' ^Coordinate Board of Directors election activities with the County "Attest deeds, easements, agreements, and other legal documents - Review, prepare, assemble and distribute meeting agendas and supporting data for Board and Committee meetings Administration '3 FY2010-11 Action Plan - Project Summaries - Dept: Administration Dept Other Estimate 4Y 0 Pu` 6*4 partments,', �,C mpletion Budget:Project'Na"' Description Involved Date FY2Q10-1 I PROGRAM: Accounting 4 ,7 Priority I Year-end Annual audit and compliance Review and evaluation of the District's financial All departments Q2-2010-11 $23mrs- Financial Audit statements in compliance with requlations Integrated Replacement for Fundware Purchase new software that incorporates Human Operations Q4-2010-11 $50,000 Accounting, Resources Information System, Budgeting, Accounting, Public Affairs Budget and and Financing into one Planning Finance Software Real PropertV Support -Wire-transfer for new land purchases in support of Real Property's land acquisition projects Real Property As Needed $0 Administration-4 IFY2010-11 Action Plan - Prooect Summaries - Dept: Administration 7 7- El 1- Rim PROGRAM: Legal and Risk Management Priority 1 Chiocchi et al v. Defend District's legal interests in Defend lawsuit seeking rights in Bear Creek OSP Water Real Property Until rei-o-lved - District et al. litigation System U-nfilresolved $0 Moffett Defend District's legal position interact with Navy, NASA, RWQCB, EPA, Restoration Planning Field/NASA Ames Advisory Board (RAB), elected officials and the public to Public Affairs effectively manage District interests in the remediation Real Property and reutilization of Moffett Field, including protection of Stevens Creek Nature Study Area Support � ^Cash Flow Analysis Administration � ,Strategic Plan Administration " District-wide Intranet Administration � ,SafetyPnognsm/||PP Update+Training Administration � ' -Staff Retention and Attraction Survey- Implement Workplace Improvements Administration " Negotiation for yW{]A Administration / ,2O1O/2O11 E|o[dinn Administration ` ! ,2O1O/2O11 Ward Boundaries Administration | ^ FPPC-Confliutof|nhensn Code Administration | Administration'5 / / FY2010-11 Action Plan - Project Summaries - Dept: Administration Other Estimated Dept Project Name Purpose Description Departments Completion Budget , Involved Date FY2010 "I1 • District-wide Board Policies Administration • Public Record Act Requests Process Administration •Year-end Financial Audit Administration • Negotiation for MOA Administration •Cooley Landing Peninsula Site Planning Planning • Mt. Umunhum Site Planning Planning •Sierra Azul Bear Creek Redwoods Master Plan Planning • ECdM Creek Staging Area and Trail Improvements Planning • FO Staging Area Public Safety Improvements Planning •Guadalupe River Mercury Total Maximum Daily Load (TMDL) Planning • Hicks Flat Mercury Remediation Planning • Mindego Landfill Remediation Planning • Mt. Umunhum Remediation and Restoration Planning • Resource Management Policies Planning •Agricultural Policy Guide Planning • Folger Ranch House Remodel Planning • Pond DR06 Repair Planning •Skyline Field Office Improvements Planning •Administrative Office HVAC &South End Remodel (Deferred) Planning •The Hawthorn Property Transfer Real Property • Potential New Land Additions Real Property • New Trail Easements Real Property • Purisima-to-the-Sea Real Property • Land Purchase Partnerships Real Property • Property Rights& Encroachment Resolution Real Property • Ridge Vineyards Real Property •San Mateo County Williamson Act Nonrenewal Real Property • Bear Creek Stables RFP/Lease Real Property •San Mateo County Telecom Lease Real Property •GGNRA Tower Construction Real Property Administration -6 FY2010-11 Action Plan - Project Summaries - Dept: Administration Mew; udq -10f nI V 0 V 6 • New Land Rental Property Transition Real Property • Bi-Annual Contract Process Real Property • Fremont Older House Defensible Space Real Property • District Coffee Table Picture Book—Content Gathering Phase Public Affairs • Diversity Outreach Public Affairs •2011-12 Legislative Program Public Affairs •State legislation Public Affairs • Federal legislation Public Affairs •Geocaching Program Public Affairs •Sheriffs Patrol Contracts Operations • Radio Improvement Project Operations • Negotiation of Rancho County Park Agreement Operations •South Area Office Development Operations • Fremont Older Ennex Road Realignment Operations •White Oaks Trail Realignment Operations • District Ordinance Update Operations •Operations Administration Policies Operations • Prescribed Burns Operations Administration -7 FY2010-11 Action Plan - Project Summaries- Dept: Administration er° inri teed Dept ' p en Completio Pr© Nato Ru ose Lescri #ion ©�p�rtm n 8udgt �-1 Inv Ived, Date FY2010-11 Ongoing •Conservation Grazing Program • Development of District Agricultural Production Plan • Risk Management-Maintain effective risk management tools, practices, insurance programs, and procedures to control loss exposure • Draft transactional documents for Real Property Department projects, including acquisitions, easements, leases, licenses, and permits to enter • Draft documents for District departments to contract for work to construct new facilities (e.g., trails, staff facilities), repair existing facilities, remediate contaminate( sites and restore or remove structures and improvements • Draft contracts and provide advice for District departments to contract with other outside vendors/consultants. •Assist departments in negotiating or drafting documents in order to obtain grants •Assist departments in drafting third party permits to enter District lands, including assistance to Operations in drafting prescribed burn permits and other permits to enter District lands to promote law enforcement and firefighting training • Draft contracts for Real Property Management Program to maintain or remove structures •Work with Operations Department to enforce District land use regulations and collaborate with District Attorney's Office and judicial officers • Draft legislation proposed by the District; work with Public Affairs Department to obtain passage of such legislation • Provide advice to Board and staff on legal requirements such as Brown Act, elections, Board meeting requirements and procedures, conflicts of interest, Public Records Act, and public works contracting • Provide CEQA advice to Planning, Real Property and Operations Departments to insure adequacy of environmental documents •Advise Administration Department concerning labor relations and personnel matters; assist in resolving personnel issues •Assist Real Property in administering Guadalupe Land Company • Represent the District's interests in litigation or administrative proceedings to protect the District's resources, real property, and finances •Assist Real Property Department in resolving encroachment and property rights issues (e.g., access easement issues, conservation easement violations, and damage to District lands); represent the Department's legal position in negotiating mutually acceptable solutions or litigation as necessary • Provide legal research and advice to departments in reviewing outside agency projects and regulations •Work with Operations and CalJPIA to manage risk in response to accidents and injuries on District lands •Work with departments to obtain insurance coverage for losses, contamination, or other insured events on District lands •Work with CalJPIA to monitor claims filed against District; represent the District's interests in obtaining insurance coverage for losses; maximize insurance payments for incurred losses; monitor quarterly CalJPIA loss calculations and insurance premiums; assist Departments in insuring contractors and consultants have appropriate insurance Administration-8 201 0- 1 1 Action Plan Administration Department Midpeninsula Regional Open Space District Action Plan FY2010-11 - Administration Department ADMINISTRATION DEPARTMENT TheA -Administration d ist anon Department Action Plan for FY2010 11 includes the department's basic policy objective, core functions, ongoing activities, and key projects that will require a significant amount of staff time and/or resources Contents PROGRAMS:........................................................................................................................................... 1 BASIC POLICY OBJECTIVE: ................................................................................................................. I COREFUNCTIONS:................................................................................................................................ I STAFF RESOURCES: Stated in FTE's—Full Time Equivalents) STRATEGIC PLANNING.........................................................................................................................2 District's Cash Flow Analysis..............................................................................................................2 District's Strategic Plan....................................................................................................................... 3 Sale of Bonds to Public INFORMATIONTECHNOLOGY..............................................................................................................5 Router/Firewall/VPN Upgrade ............................................................................................................5 District WAN E-Mail Server Upgrade....................................................................................................................... 7 AONetwork Redesign........................................................................................................................8 District-wide Intranet...........................................................................................................................9 Streamlining IT Deployments and Manageability.............................................................................. 10 HUMAN RESOURCES.......................................................................................................................... 11 Classification and Compensation Survey.......................................................................................... 11 Safety Program / IIPP Update and Training New Performance Planning and Evaluation Process and Forms...................................................... 13 Staff Retention &Attraction Survey— Implement Workplace Improvements..................................... 14 Negotiation for Memorandum of Agreement..................................................................................... 15 New Human Resources Online Employment and Benefits Forms .................................................... 16 DISTRICTCLERK................................................................................................................................. 17 2010-2011 Election .......................................................................................................................... 17 2010-2011 Ward Boundaries............................................................................................................ 18 FPPC - Conflict of Interest Code for 2010-2011................................................................................ 19 District-wide Board Policies......................................................... Public Record Act Request Process................................................................................................. 21 BoardCommittee Process................................................................................................................ 22 ACCOUNTING.......................................................................................................................................23 Year-End Audit of Financial Statements...........................................................................................23 Integrated Accounting, Budget and Finance Software......................................................................24 LEGAL AND RISK MANAGEMENT......................................................................................................25 Represent District in Pending Chiocchi v. District Litigation 25 Represent District Interests— Moffett Field/NASA Ames ..................................................................26 IIi Midpeninsula Regional Open Space District Action Plan FY2010-11 - Administration Department PROGRAMS: • Strategic Planning • Accounting Services • District Clerk Services • Human Resources Services S Information Technology • Legal and Risk Management BASIC POLICY OBJECTIVE: The Administration Department provides the overall management and administration of the District in support of the organization's mission and goals CORE FUNCTIONS: A. Provide accounting and financial management services. B. Provide District Clerk and administrative support services. C. Administer Human Resources Programs, coordinate upcoming labor contract negotiations, and enhance the work environment including coordination of Annual Staff Appreciation/State of the District and Holiday Events. D. Provide Information technology services. E. Prepare and review District legal documents; provide legal advice to Board & Departments F. Provide advice on legal requirements applicable to District operations G. Represent District in litigation or administrative proceedings; select, supervise, and collaborate with specialized outside counsel H. Represent District's legal interests in matters involving government agencies or other outside parties I. Provide risk management services to minimize District exposure to costs of loss J. Provide strategic plan for acquisition and management of District's Land Resources K. Facilitate District's Team Think Tank program L. Facilitate the management of District's contacts, volunteers, and public notices databases STAFF RESOURCES: (STATED IN FTE'S — FULL TIME EQUIVALENTS) FTEs Position Title General Manager Assistant General Manager Nl.Q Principal Management Analyst fl.10 General Manager's Administrative Assistant 1. Administration and Human Resources Manager Senior Accounting Specialist 1,0 Accountinq Clerk 1.0,` District Clerk 1.0 Deputy District Clerk/Office Manager 1.0 Receptionist/Administrative Assistant 1.0 Human Resources Management Analyst 1.0 Human Resources Technician 1.0 Training&Safety Coordinator 1.0 Network Specialist 1.0 Network Intern 1.0 General Counsel 1.0 Assistant General Counsel 0.5 Administrative Assistant 17.50 Total FTE Staffing Administration 1 of 26 Midpeeninsula Regional Open Space District Action Plan FY2010-11 - Administration Department STRATEGIC PLANNING KY Project:1Yi e 'ect: District's Cash Flow Analy sis Priori : 1 Department/Program: Administration/Strategic Planning Purpose: Analyze District's cash flow for planning and budget management purposes Project Manager: Consultant Project Scope: 1. Identify District's revenue, sources of capital, operating expenses, and contingent reserves 2. Research District's uses of capital on all preserves before and after land acquisition, including but not limited to improvement, operation and maintenance costs 3. Identify areas of surplus or deficit 4. Project annual revenue and OpEx growth 5. Analyze District's cash liquidity and potential risk of insolvency 6. Recommend supplemental funding measures and land use improvements, if necessary 7. Recommend cash management for short-term and long-term improvements Supporting Departments: All Departments Budget Estimate for 2010-11: Administration Department: $25,000 Total Project Cost: $25,000 Project Schedule: Q3 -2010-11 Board/Committee N/A Involvement: Administration 2 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Administration Department Key Project: District's Strategic Plan Priority: 1 Department/Program: Administration/Strategic Planning Purpose: To develop and implement a strategic planning process for the District that will enable the District to provide high quality and realistic planning and management of the District's present and future land resources. Project Manager: Sandy Sommer, Senior Real Property Planner Project Scope: 1. Designing the process, including a public outreach process 2. Developing plan structure and content, including identifying the District vision, goals, strategies and initiatives 3. Developing a prioritization and performance measurement system 4. Creating a system for the review and update of plan The development, monitoring, updating and evaluation of the strategic plan will incorporate direction from the Board and Strategic Plan Ad Hoc Committee and contributions of staff, and stakeholders in a reiterative process, relying on internal staff resources as much as possible. The staff team will design structure and content of plan using best practice research, public and private sector models and the expertise / experience of Strategic Plan Team members. Supporting Departments: All Departments Budget Estimate for 2010-11: Administration Department: $3,000 Total Project Cost: $3,000 Project Schedule: Draft Plan - Q1 —2010-11 Implementation and Evaluation - Ongoing Board/Committee Strategic Plan Ad Hoc Committee Involvement: Full Board Administration 3 of 26 Midpeeiinsula Regional Open Space District Action Plan FY2010-11 - Administration Department Key Project: Sale of Bonds to Public Priority: 1 Department/Program: Administration/Strategic Planning i Purpose: To borrow $20 to $30 million to fund District land acquisitions and other capital expenditures over 2010-2012 Project Manager: Mike Foster, Controller Project Scope: 1. Review capital expenditure plans to determine cash requirements 2. Select underwriting team, including bond counsel, disclosure counsel and underwriter 3. Team analyzes alternative financing structures and terms 4. Controller presents final financing plan for board approval 5. Team prepares financing documentation 6. Board reviews and approves financing documentation 7. Underwriter sells bonds and District receives net proceeds Supporting Departments: Legal, Real Property, Public Affairs Budget Estimate for 2010-11: Administration Department: $0 Total Project Cost: $0 Project Schedule: Q3 —2010-11 Board/Committee District Financing Authority Involvement: Administration 4 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Administration Department INFORMATION TECHNOLOGY Key Project: Router/Firewall/VPN Upgrade Priority: 1 Department/Program: Administration/Information Technology Purpose: Upgrade our router/firewall/VPN device to replace current Sonicwall branded hardware for all three offices to take advantage of free software update and reduce support fee (savings of$3,000) Project Manager: Benny Hsieh, Network Specialist Project Scope: 1. Research and plan upgrade process 2. Purchase required hardware 3. Configure and implement new router/firewall/VPN device 4. Retire old hardware and possibly sell Supporting Departments: N/A Budget Estimate for 2010-11: Administration Department: $1,200 Total Project Cost: $1,200 Project Schedule: Q2 -2010-11 Board/Committee N/A Involvement: Administration 5 of 26 Midpeiiinsula Regional Open Space DIStFlCt Action Plan FY2010-11 - Administration Department Key Project: District WAN Priority: 1 Department/Program: Administration/Information Technology Purpose: Update field office network services and server resources to integrate with main office. Allows better manageability of IT assets in the field. Project Manager: Brooke Miller, IT Intern Project Scope: 1. Plan upgrade process 2. Configure required network services and related software 3. Implementation at field offices Supporting Departments: N/A Budget Estimate for 2010-11: Administration Department: $0 Total Project Cost: $0 Project Schedule: Q3 —2010-11 Board/Committee N/A Involvement: Administration 6 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Administration Department Key Project: E-Mail Server Upgrade Priority: 2 Department/Program: Administration/information Technology Purpose: Upgrade District's 6 years old e-mail services (Mainstream support from Microsoft expired on April 14, 2009.) Project Manager: Benny Hsieh, Network Specialist Project Scope: 1. Research and plan upgrade process 2. Purchase required hardware 3. Purchase software licenses a. Server License b. Client Licenses 4. Implement new server and software 5. Migrate e-mail services from old system 6. Retire old e-mail server 7. Resell old licenses Supporting Departments: N/A Budget Estimate for 2010-11: Administration Department: $3,340 Total Project Cost: $3,340 Project Schedule: Q3 —2010-11 Board/Committee N/A Involvement: Administration 7 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Administration Department Key Project AO Network Redesign Priority: 2 Department/Program: Administration/Information Technology Purpose: To manage and ensure satisfactory level of performance of District's growing number of devices: computers, phones, video conferencing (Required hardware is already in place from last year's purchase.) Project Manager: Benny Hsieh, Network Specialist Project Scope: 1. Plan updated network topology(arrangement of elements) layout 2. Implement layout Supporting Departments: N/A Budget Estimate for 2010-11: Administration Department: $0 Total Project Cost: $0 Project Schedule: Q2 or Q3—2010-11 Board/Committee N/A Involvement: i Administration 8 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Administration Department Key Project: District-wide Intranet Priority: 2 Department/Program: Administration/Information Technology Purpose: (Continued project from FY2009-1 0) Implement a centralized internal website for ease of access to enhance communication and collaboration among three offices: AO, SFO and FFO Project Manager: Benny Hsieh, Network Specialist Project Scope: 1. Set-up test lab and demo various services 2. Assign a group of users to test and provide feedback of service. 3. Finalize choice and install intranet service(s) on a production environment-completed 4. Create a team of users from each department to start populating the intranet with data-in progress 5. General roll-out of intranet to all employees. Employees create content for their department Supporting Departments: All Departments Budget Estimate for 2010-11: Administration Department: $0 Total Project Cost: $0 Project Schedule: Q1 —2011-12 Board/Committee N/A Involvement: Administration 9 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Administration Department Key Project: Streamlining IT Deployments and Manageability Priori! : 2 Department/Program: Administration/Information Technology Purpose: Put into place on-site update servers and revise computer imaging processes for Windows 7 to allow for faster mass computer deployments and centralized software updates. Project Manager: Brooke Miller, IT Intern Project Scope: 1. Research and lab test imaging solutions and centralized update software. 2. Deploy services onto network Supporting Departments: N/A Budget Estimate for 2010-11: Administration Department: $0 Total Project Cost: $0 Project Schedule: Q2 —2010-11 Board/Committee N/A Involvement: Administration 10 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Administration Department HUMAN RESOURCES Key Project: Classification and Compensation Survey Priority: I Department/Program: Administration/Human Resources Services Purpose: Assessment of all job classifications to assure job duties, knowledge, skills and abilities, and physical requirements to perform the job are accurate and that the District compensation plan is up to date and employees are being paid an equitable salary. • Last salary study- 2005 • Last comprehensive classification study - 2000 Some classifications are no longer being used, or have been reclassified or changed since. Project Manager: Annetta Spiegel, Human Resources Analyst Project Scope: 1. Classification Study: March 1, 2010 -April 30, 2010 2. Leadership and Staff Review: May 3 - 31, 2010 3. Compensation Survey: June 1, 2010 —July 13, 2010 Supporting Departments: N/A Budget Estimate for 2010-11: Administration Department: $43,000 Total Project Cost: $43,000 Project Schedule: Q4—2010-11 Board/Committee Full Board Involvement: Administration 11 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Administration Department Key Project: Safety Program / IIPP Update and Training Priority: 1 Department/Program: Administration/Human Resources Services Purpose: Update and train the District's staff on Safety Program, IIPP and all required policies and documents. Project Manager: Jeff-Griffith Jones, Training and Safety Coordinator Project Scope: 1. AO Safety Training and Emergency Response Committee a. Begin January 1- ongoing 2. Confined Space Regulation a. Research January 1-March 30, begin policy April 1, 2010 3. Aerosol Transmissible Disease Regulation a. Begin research January 1, 2010, determine need. Begin implementation if necessary April 1, 2010 4. Voluntary Respirator Program a. Finalize documentation January 1-March 30. Begin implementation April 1, 2010 5. Heat Illness Prevention Program a. Finalize documentation January 1-March 30. Begin implementation April 1, 2010 6. Emergency Action Plans a. Update plans January 1-March 30. Implement and train beginning April 1, 2010 7. Ergonomic Program a. Develop program June 1-August 31. Begin implementation September 1, 2010 8. Safety Manual and Annual Safety Calendar a. Begin update September 1. Begin training Dec. 1, 2010. 9. Occupational Health and Safety Duties of District Staff a. Review and update September 1-November 30, 2010. Supporting Departments: All Departments Budget Estimate for 2010-11: Administration Department: $0 Total Project Cost: $0 Project Schedule: Q3 —2010-11 Board/Committee N/A Involvement: Administration 12 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Administration Department Key Project: New Performance Planning and Evaluation Process and Forms Priority: I Department/Program: Administration/Human Resources Services Purpose: Provide a better evaluation tool for supervisors and managers to give feedback, coaching and guidance to staff regarding work performance. Project Manager: New Administration/HR Manager Project Scope: 1. Work with the General Manager to create a new employee evaluation process to include nexus to the District Action Plan and Strategic Plan 2. Create new performance evaluation forms and meet and confer with District Field Employee's Association as required 3. Make final revisions to new forms 4. Provide training to supervisors and managers on use of new forms and performance appraisal principles, methods and techniques 5. Implement new performance evaluation forms. Supporting Departments: Management Team Field Employee Corporation Budget Estimate for 2010-11: Administration Department: $0 Total Project Cost: $0 Project Schedule: Q2 —2010-11 Board/Committee N/A Involvement: Administration 13 of 26 Midpcviinsula Regional Open Space District Action Plan FY2010-11 - Administration Department Key Project: Staff Retention & Attraction Survey— Implement Workplace Improvements Priority: 1 Department/Program: Administration/Human Resources Services Purpose: Evaluate, analyze, recommend and implement workplace improvements from retention and attraction survey's results Project Manager: Sonya Morrison, Human Resources Technician Annetta Spiegel, Human Resources Analyst, co-project manager Project Scope: 1. Evaluate and analyze responses and comments from survey 2. Identify, discuss, and recommend potential workplace improvements to Board 3. Allocate resources (staff time and funding)for workplace improvements 4. Implement improvements as approved and directed by the Board and General Manager Supporting Departments: All Departments Budget Estimate for 2010-11: Administration Department: $0 Total Project Cost: TBD— Depending on Implementation Project Schedule: 1 and 2—Q2 —2010-11 3 and 4—Q4—2010-11 (and beyond) Board/Committee Full Board Involvement: Administration 14 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Administration Department Key Project: Negotiation for Memorandum of Agreement Priority: 1 Department/Program: Administration/Human Resources Services Purpose: Contract negotiations for represented employee group Project Manager: Annetta Spiegel, Human Resources Analyst Project Scope: 1. Negotiating team training in Interest Based Bargaining for both Management and the District Field Employees Corporation 2. Monthly meetings to establish good communication with Management and the District Field Employees Corporation 3. Meet with District Field Employees Corporation to formally open contract negotiations and receive their items for discussion 4. Follow-up meetings for continuation of interest based bargaining 5. Finalize Memorandum of Agreement Supporting Departments: Legal, Operations Budget Estimate for 2010-11: Administration Department: $17,000 Total Project Cost: $17,000 Project Schedule: Q4—2010-11 Board/Committee Full Board Involvement: Administration ( 15 of 26 Midpeoinsula Regional Open Space Dis-crict Action Plan FY2010-11 - Administration Department Key Project: New Human Resources Online Employment and Benefits Forms Priority: 2 Department/Program: Administration/Human Resources Services Purpose: Enhance and streamline new staff orientation process and provide easy access to employment and benefits forms for all District staff. Project Manager: Sonya Morrison, Human Resources Technician Project Scope: 1. Create HR online employment and benefits forms 2. Upload onto District's intranet 3. Maintain frequent updates Supporting Departments: N/A Budget Estimate for 2010-11: Administration Department: $0 Total Project Cost: $0 Project Schedule: Q2 —2010-11 Board/Committee N/A Involvement: it Administration 16 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Administration Department DISTRICT CLERK Key Project: 2010-2011 Election Priority: 1 Department/Program: Administration/District Clerk Services Purpose: Prepare and administer the District's 2010/2011 Board of Directors Election in Ward 1, 2, 5 and 6. Project Manager: New District Clerk Anna Duong, Deputy District Clerk— Interim Project Scope: 1. Investigate and collect 2010-2011 Election calendar and related materials from each county 2. Provide director of each ward with an Election Handbook and required paperwork 3. Prepare resolutions, 4. Administer Election, including compliance with required filings: Form 700, Campaign Expenditure Statements, Candidate Statements, and Rebuttals 5. Administer required training and regulatory filings for new directors in office Supporting Departments: Legal, Public Affairs Budget Estimate for 2010-11: Administration Department: $205,000 (if contested) Total Project Cost: $205,000 (if contested) Project Schedule: 1: Q1 -2010-11 2 and 3: Q2 —2010-11 4: Q3 to Q4—2010-11 5: Q1 —2011-12 Board/Committee Full Board Involvement: Director Pete Siemens (Ward 1) Mary Davey(Ward 2) Nonette Hanko (Ward 5) Larry Hassett Ward 6 Administration ( 17 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Administration Department Key Project: 2010-2011 Ward Boundaries Priority: 1 Department/Program: Administration/District Clerk Services Purpose: Verify the accuracy of District's Ward 1, 2, 5 and 6 boundaries with the County of San Mateo's, Santa Clara's and Santa Cruz's boundaries Project Manager: New District Clerk Anna Duong, Deputy District Clerk— Interim Project Scope: 1. Work with GIS to produce a blueprint of the District's Wards boundaries. 2. Contact each county and verify the accuracy of the boundaries in each ward in the following order of importance: a. San Mateo b. Santa Clara c. Santa Cruz Supporting Departments: Planning, Legal Budget Estimate for 2010-11: Administration Department: $500 Total Project Cost: $500 Project Schedule: 1: Q4—2009-10 2: Q1 —2010-11 Board/Committee NIA Involvement: Administration 18 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Administration Department Key Project: FPPC - Conflict of Interest Code for 2010-2011 Priority: 1 Department/Program: Administration/District Clerk Services Purpose: Prepare an up-to-date and approved conflict interest code for FY2010- 11 to be implemented in annual economic disclosure form Project Manager: New District Clerk Anna Duong, Deputy District Clerk— Interim Project Scope: 1. Complete the process of obtaining FPPC approval for the District's code 2. Presented the code for Board approval 3. Roll out approved code for 2011 economic disclosure form filing Supporting Departments: Legal Budget Estimate for 2010-11: Administration Department: $0 Total Project Cost: $0 Project Schedule: Q1 —2010-11 Board/Committee N/A Involvement: Administration 119 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Administration Department Key Project: District-wide Board Policies Priori! : 2 Department/Program: Administration/District Clerk Services Purpose: Consolidate, centralize and implement a digital copy of all current Board policies for District-wide use. Project Manager: Anna Duong, Deputy District Clerk Project Scope: 1. Administrative Policies (completed in FY2009-10) 2. Board Policies a. Update and consolidate all Board policies b. Cross-reference with Legal c. Centralize and create: i. PDF Copies on Shared drive for Administration Office ii. CDs for two Field Offices iii. 2 hard copies for Legal and Clerk's Office Supporting Departments: Legal Budget Estimate for 2010-11: Administration Department: $0 Total Project Cost: $0 Project Schedule: 2a: Q2 —2010-11 2b: Q3 —2010-11 2c: Q4—2010-11 Board/Committee N/A Involvement: Administration 20 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Administration Department Key Project: Public Record Act Request Process Priority: 3 Department/Program: Administration/District Clerk Services Purpose: Devise a succinct and clear process for Public Record Act requests Project Manager: Anna Duong, Deputy District Clerk Project Scope: 1. Work with Legal to devise a process for staff to identify, report and respond to Public Record Act Requests 2. Present and provide copy of approved process to District staffs 3. Monitor and adjust process as necessary Supporting Departments: Legal Budget Estimate for 2010-11: Administration Department: $0 Total Project Cost: $0 Project Schedule: 1: Q2 —2010-11 2: Q3 —2010-11 3: On-going Board/Committee N/A Involvement: Administration 21 of 26 Midp 9 p P oinsula Regional Open Space District Action Plan FY2010-11 - Administration Department Key Project: Board Committee Process Priority: 3 Department/Program: Administration/District Clerk Services Purpose: Create a clear and consistent process for all Standing and Ad Hoc Committee meetings Project Manager: New District Clerk Project Scope: 1. Create a recurring meeting schedule for each committee 2. Implement a process for a. Committee agenda packet b. Review and posting timeline Supporting Departments:_ N/A Budget Estimate for 2010-11: Administration Department: $0 Total Project Cost: $0 Project Schedule: Q2 —2010-11 Board/Committee N/A Involvement: Administration ( 22 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Administration Department ACCOUNTING Key Project: Year-End Audit of Financial Statements Priority: 1 Department/Program: Administration/Accounting Services Purpose: Review and evaluation of the District's financial statements Project Manager: Bunny Congdon, Senior Accounting Specialist Project Scope: 1. Obtain engagement letter from auditor 2. Organize and collect relevant District documents needed by auditor 3. Coordinate logistics of site visits by auditor staff and develop audit schedule 4. Respond to questions and requests for information or records by the firm during on-site visit 5. Review preliminary draft report of year-end audit 6. Follow-up on any issues of concern, clarification or interest 7. Receive and distribute final report and management letter 8. Follow-up on recommendations in report and management letter as necessary Supporting Departments: All Departments Budget Estimate for 2010-11: Administration Department: $23,775— per contract(year 3 of 3) Total Project Cost: $23,755 Project Schedule: Q2 —2010-11 Board/Committee Full Board Involvement: Administration 123 of 26 Midperiinsula Regional Open Space District Action Plan FY2010-11 - Administration Department KeyProject: Integrated Accounting, Budget and Finance Software 1 g g, 9 Priority: 1 Department/Program: Administration/Accounting Services Purpose: Obtain an integrated Accounting, Budget and Finance software to replace Fundware (continued from FY2009-10) Project Manager: Bunny Congdon, Senior Accounting Specialist Anna Duong, Deputy District Clerk (Coordinator) Project Scope: (Completed) 1. Evaluate use/features/capabilities of existing software 2. Determine needs and requirements for new software (Work in Progress) 3. Seek consultant's help in researching and recommending appropriate software 4. Research other NPO's software and potential vendors 5. Prepare an RFP and solicit bids 6. Review, evaluate and rate proposals 7. Request on-site demos, pilot trials of system, evaluate workability and effectiveness 8. Select top proposal and prepare contract 9. Request purchase approval from Board 10. Install, test, train and implement new system: 4/1/2011 11. Conduct phase-implementation and stress test 12. Transition old system to new one Supporting Departments: Operations, Public Affairs, Planning, Real Property I Budget Estimate for 2010-11: Administration Department: $50,000 Total Project Cost: $50,000 Project Schedule: 1 and 2: Q2 —2010-11 3, 4, and 5: Q3—2010-11 6, 7, 8 and 9: Q4—2010-11 10, 11, and 12: Q4—2010-11 Board/Committee N/A Involvement: Administration 24 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Administration Department LEGAL AND RISK MANAGEMENT Key Project: Represent District in Pending Chiocchi v. District Litigation Priority: 1 Department/Program: Administration/Legal I Purpose: Defend District's legal position Project Manager: Sue Schectman, General Counsel Project Scope: Partner with outside counsel to defend litigation and evaluate potential resolution Supporting Departments: Planning-coordinate to maintain consistency with Bear Creek Master Plan Real Property-coordinate to assess land protection aspects of litigation Budget Estimate for 2010-11: Admin. Department: TBD-contingent upon parties' positions in litigation Real Property: TBD-contingent upon parties' positions in litigation Total Project Cost: TBD-contingent upon parties' positions in litigation Project Schedule: Until resolved Board/Committee Full Board Involvement: Administration 125 of 26 Midpe�drisula Regional Open Space District Action Plan FY2010-11 - Administration Department Key Project: Represent District Interests— Moffett Field/NASA Ames Priority: 1 Department/Program: Administration/Legal Purpose: Defend District's legal position Project Manager: Duncan Simmons, Assistant General Counsel Project Scope: Interact with Navy, NASA, RWQCB, EPA, Restoration Advisory Board (RAB), elected officials and the public to effectively manage District interests in the remediation and reutilization of Moffett Field, including protection of Stevens Creek Nature Study Area Supporting Departments Planning-scientific support and review; South Bay Salt Pond Restoration Project stakeholder representative for District Public Affairs-advocacy of District's interest as needed Real Property-potential exchange of interests in land; license of emergency pump station Budget Estimate for 2010-11: Administration: $0 Total Project Cost: $0 Project Schedule: Until resolved Board/Committee Full Board Involvement: Administration 26 of 26 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT OPERATIONS DEPARTMENT ACTION PLAN FY2010-11 i i 201 0- 1 1 Action Plan Operations Department FY2010 - 11 Action Plan - Protect Summaries - Dept: Operations me, PROGRAM: FIELD OPERATIONS Priority 1 Negotiation of Continue to provide management of Work with Santa Clara County Parks to negotiate a 10 Legal Q1 -2010-11 $107,000 Rancho County Rancho San Antonio County Park year extension to the current agreement for the Real Property Park Agreement management of Rancho San Antonio County Park, Planning ensuring that District costs are clearly identified. Radio Upgrade the District's radio system to Continue with the work already done on this project. Legal Q3-2013-14 $1,370,000 Improvement increase staff safety and improve Specific goals for this fiscal year are: Real Property Project communications capabilities. "Contract for simulcast system installation "Continue to pursue possible purchase of 2nd frequency. Note:This project is outside of the 7% Guideline Sheriffs Patrol Develop a coordinated plan for Work with the District's Peace Officers'Association Legal Q2-2010-11 $87,000 Contracts support from Santa Clara and San (POA)to evaluate the effectiveness of the current Mateo County Sheriffs. contract with Santa Clara County Sheriff and to evaluate the desire for, and possible benefits and costs, of a contract with San Mateo County Sheriff. Also, evaluate the Districts' internal law enforcement protocols to ensure that staff safety is appropriately addressed. Note: Project could cost up to$250,000 if SM CO is added and additional services are requested of SC CO Operations- 1 FY2010 - 11 Action Plan - Project Summaries - Dept: Operations 0 ther Fatima#ed Dept PrQjet Nairine Purpo$e Description: Departments CQmOetiort' Budge# 'I irrad DaW ' FY 10-'f1 Priority 2 Establish Elkus Provide patrol and maintenance Follow up on clearing work done in 2009-10 and assess Real Property Q3-2010-11 $0 Easement access to the recently purchased how much further work is necessary to make the road Planning Elkus Uplands property. During the passable. Permits may be required for the additional purchase of the property an easement work, which could delay the project. Improve drainage was negotiated along an existing road and road surface as necessary. that is not currently drivable by vehicles. Fremont Older Improve drainage and reduce Realign the Ennex Roadway from gate F004 to the Planning Q3-2010-11 $10,000 Ennex Road sedimentation Rainbow Knoll Trail. Real Property Realignment Legal Rancho San Repair the Black Mountain Trail Repair the trail within the trail easement corridor Planning Q3-2010-11 $10,000 Antonio Black Extension alignment from the top of identified in the Hanson property exchange report. Real Property Mountain Trail the PG&E Trail to the Black Mountain Extension Trail. South Area Office Locate a south area office. Work with the Real Property Department to locate a Real Property Q4-2010-11 $30,000 Development south area office, either in an existing structure or Planning through rental of a temporary building. Legal White Oaks Trail Realign the trail to meet current trail Follow up on the initial layout. Complete the CEQA, Planning Q3-2010-11 $12,000 Realignment standards, improve the ability to construct the new alignment, restore the previous Legal maintain the trail, reduce erosion, and alignment, reconfigure the permit parking area, and Real Property to improve the visitors'experience. install erosion control measures. I i i Operations-2 IFY2010 - 11 Action Plan - Project Summaries - Dept: Operations a. Priority 3 Operations Create structure and begin writing the Gather memorandums,written policies and procedures Legal Q1 -2011-12 $2,000 Administration third in a series of three policy binders which affect patrol, maintenances and Operations Policies to organize and consolidate policies administrative functions and consolidate them into one specific to Operations. binder. Also, memorialize policies and procedures which are not currently available in written form. Costs for printing will be incurred in FY 2011-12. Prescribed Burns Conduct prescribed burns for resource Plan, publicize and safely conduct prescribed burns at Legal Q3-2010-11 $1,000 management and training purposes. Sierra Azul, Monte Bello, and Russian Ridge OSP. Public Affairs Deferred Permits Database Create a linked system to improve Work with the District's database consultant to create an Admin-IT Q4-2010-11 $6,000 communications between the offices Access database to improve the current permit system and improve the ability to issue which is a manual process. permits in a timely manner. Also, improve reporting capabilities. Project deferred -funds not included in budget District Ordinance Update the District's Land Use Work with outside legal counsel to update the District's Legal Q4-2010-11 $7,000 Update Ordinance to address issues and Land Use Ordinances. Last update was in 2004 and a Public Affairs concerns which have been identified. variety of issues have been identified since then which need to be addressed. This project will also include a review of the District's Bail Schedule. Costs include publication and printing costs for new Ordinances. Project deferred-funds not included in budget Support • Hawthorn Property Transfer Real Property • Potential New Land Acquisitions Real Property mZN "IRY Operations-3 FY2010 - 11 Action Plan - Project Summaries - Dept: Operations �hor Estlrnated Depk Prolecf Name Purpose C�escr�ption Qeptments Completion Budget Involved Date FY 10-11 • New Trail Easements Real Property • Purisima to the Sea Real Property • Land Purchase Partnerships Real Property • Encroachment Resolutions Real Property • Ridge Vineyards Real Property • Bear Creek Stables Request for Proposal-Lease Real Property • New Land Property Transitions Real Property •San Mateo County Telecom Lease Real Property •GGNRA Tower Construction Real Property • Fremont Older House Defensible Space Real Property •Bi-Annual Contract Process- Employee Residence Skyline Ridge Real Property $5,000 • Public Use Study(Trail Impacts) Planning •Cooley Landing Lease and Development Planning •Sierra Azul - Bear Creek Master Plan Planning • El Sereno Master Plan Amendment Planning •Alma College Conditions Assessment Planning • El Corte de Madera Staging Area Improvements Planning • Fremont Older Staging Area Public Safety Improvements Planning • Russian Ridge Use& Management Amendment Planning • Mt. Umunhum Remediation and Restoration Planning •Thornewood Trail Improvements Planning • El Corte de Madera Watershed Protection Program Planning • La Honda Creek Driscoll Master Plan -Phase I Implementation Planning • Beatty Residence Demolition Planning • Purisima Creek Lower Parking Lot Expansion Planning • Donor Bench Site Database Planning • Mindego Ranch Structures Assessment Planning • Pulgas Ridge Trail Connection Planning •Schilling Lake Breach -OES Planning Planning • DW Resource Management Policies Planning Operations -4 FY2010 - 11 Action Plan - Project Summaries - Dept: Operations 4 _ / ..,. `� ., r .. a..,. "_> ,'.`"„`,> a �..,Rs•Y ,,.,ter.. ::_"3 v \ \\:a a ,:.\„ Ka,.ix<5 < \ \\ -- ... >'f1 .,, Q i .. tII • La Honda Creek Pond DR06 Repair Planning • Russian Ridge Mindego Landfill Remediation Planning •Skyline Ridge Big Dipper Road Restoration Planning •Sierra Azul- Hicks Flat Mercury Remediation Planning •Sierra Azul -Guadalupe River Mercury Remediation TMDL Planning / •Schilling Lake Long Term Management Plan Planning • La Honda Creek- Folger Ranch House Remodel Planning ' •Skyline Field Office Improvements Y P Planning \ • District Wide Strategic Plan Administration Labor-Management Negotiations s 9 9 Administration • District-wide Intranet Administration ' •Safety Program IIPP Upgrade&Training Administration \` •Staff Retention Survey-Workplace Improvements Implementation Administration • Integrated Accounting, Budget and Finance Software Administration Y • District-wide Strategic Plan Administration a • District Cash Flow and Cost Analysis Program Administration pv� •Open Spaces-Healthy Places Program Public Affairs ' ` • Mt. Umunhum Media Outreach Public Affairs• Diversity Outreach Public Affairs v �' • Environmental Ethics Campaign Public Affairs $5,000 •Crisis Communications Plan vvv;�v Public Affairs �. •Visitor Estimation Survey Public Affairs • Media Training Public Affairs v •Geocaching Program Public Affairs „J •California Legislative Program Public Affairs • Federal Legislative Program Public Affairs �� v v� r • Federal Legislative Program - Mt Umunhum 09-10 Fiscal Year Public Affairs '` • Interpretive Plan Implementation -Phase I Public Affairs • Family Outreach Program Public Affairs ; Volunteer Memorial Plan Development P Public Affairs 3v Operations-5 IFY2010 - 11 Action Plan - Prooect Summaries,- Dept: Operations me Irivolvid bate Ongoing • Monitor public use and land use regulation compliance. Assist in education of visiting public on proper use of District preserves. • Enforce District land use regulations by providing active ranger patrol and after-hours call-out response. ^ Respond ho accidents and other emergencies on District lands. � � • Respond to fires on District lands and adjacent lands when District property is threatened or where specified by written agreements. � ^ Identify and mitigate potential hazards to enhance public safety. • Monitor special events, use permits, and resource protection impacts on District lands. •Conduct focused ranger patrol to address undesignated trail construction and use at Sierra Azul and El Corte de Madera Creek Open Space Preserves. •Comply with OSHA and other mandates, and providing necessary safety equipment and training. ^ Provide safety training for sworn and non-sworn staff ^Coordinate occupational health and safety program for field operations. •Continue liaison efforts with police,fire, municipal court, and other public jurisdictions. •Work with database consultant to make changes and improvements to Operations databases in response to information requests. ,Work with |Tstaff to improve electronic information availability between the field and administrative offices. • Incorporate newly purchase properties into regular patrol and maintenance schedules. •Work with court jurisdictions and District Attorneys'offices to prosecute District cases. ^ Repair and maintain structures involved in the District's employee housing program. , Maintain bui|dings, vehiu|eo, and equipment to maximize utility and longevity. ^Asoist Planning Department in development ufSite Plan for Skyline Field Office. •Work with the Planning Department on a joint committee to develop Maintenance Standards Guidelines. • Provide clean, well maintained, public facilities(trails, restrooms, parking lots, etc.)for safe use by District visitors. ^ Provide supervision and assistance bo volunteer projects. •Assist Land Protection Specialist with identification and mitigation of encroachments to District preserves. •Assist the Planning Department with the design and development of new trails as identified in Use and Management Plans. •Work with Planning Department on Master Plans and Use and Management Plan. ^Stevens Creek Apple Orchard | i Operations-0 ' IFY2010 - 11 Action Plan - Pro*ect Summaries - Dept: Operations Ongoing • Maintain lands in an environmentally sensitive manner, utilizing resource management practices. , Provide assistance to the Administration-IT department for possible implementation of video conferendng capabilities and upgrading of computer systems ^Participate in Real Property's"New Land Acquisition Prmneoo.^ This will involve Area Superintendents and Resource Management staff members. • Upon extension of the Agreement with Santa Clara County, conflue management of Rancho San Antonio County Park. ^ If supported by the Boand, begin negotiations with Santa Clara County Parks and the City ofMountain View for continued support of Dear Hollow Farm. •Work with Planning on the re-roofing and re-siding of the Dyer Ranch Garage in La Honda Creek OSP. ^Work with Planning on the removal nf the Rop|ey Ranch Road Culvert ^Work with Planning and a consultant to install drainage structures on Hicks Creek Ranch Road � Operations'7 FY2010 - 11 Action Plan - Project Summaries - Dept: Operations 'Other- E;�stima��� ���}opt Pr a I+l tt PurpA e [► + ript ca0 QP;1r en ' pletion Bi clget Involved Cf t FY t}-19 PROGRAM: RESOURCE MANAGEMENT Priority 1 Control of Slender Eradicate slender false brome on Control slender false brome on District preserves and Public Affairs Q4 -2016-17 $67,525 False Brome preserves, prevent re-infestation, and reimburse treatment on adjacent private property. Planning promote neighbor eradication. Integrated Pest Develop a formal Integrated Pest Hire consultant to develop IPM program, conduct Planning Q4-2012-13 $50,000 Management Management Program with environmental review, and coordinate public input. Program documentation, procedures and public input. Sudden Oak Continue monitoring status and Fund and assist Sudden Oak Death research, and Public Affairs Q4-2016-17 $30,900 Death Monitoring support research of Sudden Oak monitor infested areas. & Research Death. Priority 2 Manage Grazing Provide infrastructure and vegetation Install well at Tunitas and control weeds on Mindego Planning Q4 -2018-19 $113,000 Properties management on grazing properties. and Driscoll. Real Property Costs for weed control on Driscoll will be in Planning Dept's budget. Well installation project($91,000) is outside of 7% Guideline Development of Work with a consultant to develop a Develop a Agricultural Production Plan for the former Planning Q4-2010-11 $10,000 District Agricultural Agricultural Production Plan for the POST-Lobitos Property. Legal Production Plan former POST-Lobitos Property. Real Property Maintenance of Protect Horseshoe Lake from Maintain and monitor prior plantings and erosion control. Real Property Q4-2015-16 $40,000 Skyline Ridge sedimentation and restore site to Tree Farm natural conditions. Restoration Operations-8 SupportFY201 0 - 11 Action Plan - Pro*ect Summaries - Dept: PRILgtions Priority 3 Alpine Pond Long Improve habitat and interpretive Design and implement interpretive boardwalk and trail Public Affairs Q3-2011-12 $40,000 Term opportunities at Alpine Pond. improvements and habitat restoration for rare aquatic Planning Management Plan species. Legal Project is outside of 7% Guideline Skyline Ridge Protect Horseshoe Lake from Remove obsolete trees, regrade unstable slopes and Real Property Q4-2015-16 $40,000 Tree Farm sedimentation and restore site to drainages, install erosion control and native plants on Public Affairs Restoration- Final natural conditions. final phase, maintain and monitor new plantings. Phase Project is outside of 7% Guideline Resource Management will support projects identified for field operations. Provide biological evaluations for new acquisitions Provide CECAsupport Ongoing -Advise staff and public to avoid conflicts between humans and wildlife. ^Conduct wildlife mun«»yu, specifically for deer and nesting bluebirds. - Inventory newly purchased properties for natural resources and respond to resource management needs. 09-10 Fiscal Year ^ Protect and nemhona biodivmraihyofpreserves. � ^Protect rare species and habitat. ,Work with the Planning department on Resource Management Policies. ^Control sedimentation and erosion. ^Design and direct volunteer projects. ^ Inventory, map and control invasive species. , Restore natural ecological conditions nn disturbed lands. | -Management of Resource management grants-giant salamander, mountain lion study | ^New property surveys � "New grazing leases and management agreements � Operation -8 201 0- 1 1 Action Plan Operations Department OPERATIONS DEPARTMENT The Operations Department Action Plan for 2010-11 includes the department's basic olic P Ppolicy objective, core functions, ongoing activities, key projects that will require a significant amount of staff time and/or resources. Contents PROGRAMS:..................................................................................................................................1 BASIC POLICY OBJECTIVE: ........................................................................................................I COREFUNCTIONS:.......................................................................................................................1 STAFF RESOURCES (FULL TIME EQUIVALENTS— FTES):.......................................................1 FIELD SERVICES— KEY PROJECTS ...........................................................................................2 Rancho San Antonio County Park Management Agreement.......................................................2 Radio Improvement Project.........................................................................................................3 Sheriff's Patrol Contracts.............................................................................................................4 EstablishElkus Easement...........................................................................................................5 Fremont Older Ennex Road Realignment Project........................................................................6 Rancho San Antonio Black Mountain Trail Extension..................................................................7 South Area Office Development..................................................................................................8 White Oaks Trail Realignment.....................................................................................................9 Operations Administrative Manual............................................................................................. 10 PrescribedBurns.......................................................................................................................11 FIELD OPERATIONS - DEFERRED.............................................................................................12 PermitsDatabase...................................................................................................................... 12 District Ordinance Updates........................................................................................................ 13 RESOURCEMANAGEMENT.......................................................................................................14 Control of Slender False Brome ................................................................................................ 14 Integrated Pest Management Program...................................................................................... 15 Sudden Oak Death Monitoring and Research ........................................................................... 16 Manage Grazing Properties....................................................................................................... 17 Development of Agricultural Production Plan.............................................................................18 Maintenance of Skyline Ridge Tree Farm Restoration............................................................... 19 Alpine Pond Long Term Management Plan...............................................................................20 Skyline Ridge Tree Farm Restoration — Final Phase.................................................................21 iI Midpeninsula Regional Open Space District Action Plan FY2010-11 - Operations Department Programs: 0 Field Operations a Resource Management Basic Policy Objective: The District follows management policies that ensure proper care and stewardship of the land, that provide public access appropriate to the nature of the land, and that are consistent with ecological values and public safety. Core Functions: A. Act as the frontline "Face of the District," when performing visitor service duties B. Provide for public protection, safety and access C. Construct, maintain, and repair District trails and structures D. Provide field resource management services E. Protect natural resources F. Restore natural resources Staff Resources (Full Time Equivalents— FTEs): FTEs Position Title 1.0 Operations Manager 2.0 Area Superintendents 1.0 Support Services Supervisor 1.0 Management Analyst 1.0 Senior Resource Management Specialist 1.7 Resource Specialist I 4.0 Supervising Rangers 2.0 Maintenance/Construction Supervisors 2.0 Maintenance/Resource Supervisors 1.0 Administrative Assistant 1.0 Field Office Administrative Assistants '/2 Time (2) 18.0 Rangers 4.0 Equipment Mechanic-Operators 4.0 Lead Open Space Technicians 11.0 Open Space Technicians 1.0 Farm Maintenance Worker 4.0 Seasonal Open Space Technician hours (8,500 hours) 1.7 Seasonal OST hours for resource management(3,500 hours) 1.0 Natural Resources Intern (2,000 hours) 62.4 Total FTEs Operations) - 1 of 21 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Operations Department FIELD SERVICES— KEY PROJECTS Key Project: Rancho San Antonio County Park Management Agreement Priority: 1 Department/Program: Operations/Field Operations Purpose: To negotiate an agreement with Santa Clara County Parks for the continued management of Rancho San Antonio County Park by the District. Project Manager: Gordon Baillie, Management Analyst Project Scope: 1. Continue negotiations which are currently underway. 2. Complete cost estimations to ensure that the true costs of the management agreement are understood by Board and public. 3. Ensure that management agreement allows for management of the facility in a manner which is compatible with District management philosophy and standards. 4. Ensure that management of the County Park will not unduly detract from the management of other District preserves. 5. Term of contract is anticipated to be for 10 years, with possible extension clauses. Supporting Departments: Legal Real Property Planning Budget Estimate for 2010- Operations Department: $107,000 11. Total Project Cost: $TBA— Depends upon negotiated contract Estimated Project Q2 - 2010-11 Completion Date: Board/Committee Board Approval Involvement: Operations) - 2 of 21 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Operations Department Key Project: Radio Improvement Project Priority: 1 Department/Program: Operations/Field Operations Purpose: To improve the District's voice radio communications system, to improve staff safety and to meet FCC legal mandates. Project Manager: David Topley, Support Services Supervisor Project Scope: 1. Improve the existing District radio communications system by utilizing simulcast technology and mobile repeaters to provide improved radio coverage throughout the District. This will include enhanced communications in the Coastal Protection area. 2. Seek a second District radio frequency, to allow separate radio frequencies for maintenance and patrol, thus eliminating competing uses for the currently limited frequency. 3. Fulfill FCC legal mandates for more efficient use of the radio spectrum. The project will involve the following steps 1. Mobile Repeater Pilot Program 2. Microwave System Design Efforts 3. Specifications and Procurement Process 4. Project Installation, Oversight, and Testing Supporting Departments: Real Property Legal i Budget Estimate for 2010- Operations Department: $ 1,370,000 11: Total Project Cost: $ 1,370,000 Estimated Project Q4—2011-12 Completion Date: Board/Committee Involvement: Operations) - 3 of 21 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Operations Department Key Project: Sheriffs Patrol Contracts I Priority: 1 Department/Program: Operations/Field Operations Purpose: To develop a coordinated plan for support from Santa Clara and San Mateo County Sheriffs. Project Manager: Gordon Baillie, Management Analyst Project Scope: 1. Work with the District's Peace Officers' Association (POA) to evaluate the effectiveness and desired course of the current contract with Santa Clara County Sheriff 2. Evaluate the desire for, and possible benefits and costs, of a contract with San Mateo County Sheriff. 3. Evaluate the Districts' internal law enforcement protocols to ensure that staff safety is appropriately addressed. Supporting Departments: Legal Budget Estimate for 2010- Operations Department: $87,000 (Santa Clara County only) 11: Total Project Cost: $87,000 Estimated Project Q 2—2010-11 Completion Dater Board/Committee Board approval Involvement: Operations) - 4 of 21 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Operations Department Key Project: Establish Elkus Easement Priority: 2 Department/Program: Operations/Field Operations Purpose: To provide patrol and maintenance access to the recently purchased Elkus Uplands property. Project Manager: Craig Beckman, Maintenance & Construction Supervisor Project Scope: 1. Clear the road to allow for access by District vehicles for patrol and maintenance purposes. 2. Access the road for additional needs to ensure it is serviceable. 3. Obtain permits for work, as needed 4. Improve the road surface to prevent erosion Supporting Departments: Real Property Planning Budget Estimate for 2010- Operations Department: $0 11: Real Property: $40,000 Total Project Cost: $40,000 Estimated Project Q3 —2010-11 Completion Date: Board/Committee None Involvement: Operations) - 5 of 21 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Operations Department Key Project: Fremont Older Ennex Road Realignment Project Priority: 2 Department/Program: Operations/Field Operations Purpose: To realign the "Former Ennex Property" trail from Gate F004 to the Rainbow Knoll Trail Project Manager: Michael Jurich, Maintenance & Construction Supervisor Project Scope: Realign the existing trail to improve drainage and reduce sedimentation per the recommendations from Consultant Timothy Best's report dated February 28, 2008. Supporting Departments: Planning Department Real Property Legal Budget Estimate for 2010- Operations Department: $10,000 11: Total Project Cost: $10,000 Estimated Project Q3 —2010-11 Completion Date: Board/Committee Involvement: Operations) - 6 of 21 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Operations Department Key Project: Rancho San Antonio Black Mountain Trail Extension Priority: 2 Department/Program: Operations/Field Operations Purpose: To repair the Black Mountain Trail Extension alignment from the top of the PG&E Trail to the Black Mountain Trail. Project Manager: Michael Newburn, Area Superintendent Project Scope: Repair the trail within the trail easement corridor identified in the Hanson property exchange report. Supporting Departments: Planning Real Property Budget Estimate for 2010- Operations Department: $10,000 11: 4Nanning- raaent-$-10,=.— Total Project Cost: $10,000 Estimated Project Q3 -2010-11 Completion Date: Board/Committee None Involvement: Operations) - 7 of 21 Midperninsula Regional Open Space District Action Plan FY2010-11 - Operations Department Key Project: South Area Office Development Priority: 2 Department/Program: Operations/Field Services Purpose: To develop the site location and plans for a temporary location for a south area office for field staff use. Project Manager: Michael Newburn, Area Superintendent Project Scope: 1. Work with the Planning department to develop a list of site locations and plans for a temporary location for south area office. 2. Obtain necessary permits and permissions. 3. Utilize an existing structure or rent a portable building. Supporting Departments: Real Property Planning Legal Budget Estimate for 2010- Operations Department: $30,000 11: Total Project Cost: $30,000 Estimated Project Q4—2010-11 Completion Date: Board/Committee Use &Management Committee approval Involvement: Operations) - 8 of 21 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Operations Department Key Project: White Oaks Trail Realignment Priority: 2 Department/Program: Operations/Field Services Purpose: 1. To realign the existing trail to enhance resource protection and to meet current trail standards 2. To improve the ability to maintain the trail and to reduce erosion 3. To improve the visitors' trail experience by eliminating steeper sections, and to allow for meandering in and out of woodland and grassland areas. Project Manager: Craig Beckman, Maintenance & Construction Supervisor Proje ct Scope: Initial layout has been completed b operations staff and 1 p Y P Y P planning staff. Work Remaining: 1. Complete a CEQA review 2. Construct a new alignment 3. Restoration of the previous alignment 4. Reconfiguration of the permit parking area and erosion control measures Supporting Departments: Planning Legal Real Property Budget Estimate for 2010- Operations Department: $12,000 11: Total Project Cost: $12,000 Estimated Project Completion Date: Q3—2010-11 Board/Committee U&M Committee review Involvement: Operations) - 9 of 21 Midpeoinsula Regional Open Space District Action Plan FY2010-11 - Operations Department Key Project: Operations Administrative Manual Priori : 3 Department/Program: Operations/Field Services Purpose: To create an Operations Administrative Manual. Project Manager: Gordon Baillie, Management Analyst Project Scope: 1. This will be the third in a series of three manuals. The Ranger Operations Manual has been created and is in use. The Maintenance Manual is in draft form, and is being prepared for field staff review. 2. This third manual will gather and organize memos and other policies and procedures. Existing practices will also be memorialized. 3. This manual will cover issues which affect both patrol and maintenance functions. Supporting Departments: Legal Administration Budget Estimate for 2010 Operations Department: $2,000 11: Total Project Cost: $2,000 Estimated Project Q4 - 2010-11 Completion Date: Board/Committee None Involvement: i I Operations) - 10 of 21 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Operations Department Key Project: Prescribed Burns Priority: 3 Department/Program: Operations/Field Operations Purpose: To safely host prescribed burns on District lands for resource management and fire training purposes. Project Manager: Gordon Baillie, Management Analyst Project Scope: 1. Plan burns with appropriate fire agencies (CALFIRE, Palo Alto, and Santa Clara Co. Fire) 2. Update burn plans as required 3. Publicize prescribed burn efforts 4. Host burns as safety, weather and resource availability allow Supporting Departments: Legal Public Affairs Budget Estimate for 2010- Operations Department: $7,000 11: Total Project Cost: $7,000 Estimated Project Q3 —2010-11 Completion Date: Board/Committee Board approval Involvement: Operations) - 11 of 21 Midpeoinsula Regional Open Space District Action Plan FY2010-11 - Operations Department FIELD OPERATIONS - DEFERRED Key Project: Permits Database Priority: Deferred Department/Program: Operations/Field Operations Purpose: To create a database which will allow for more efficient issuance of routine permits for visitors and group activities, and for better staff access to the permit information, and to improve reporting capabilities. I Project Manager: Gordon Baillie, Management Analyst Project Scope: 1. Outline a project scope and objectives 2. Obtain a quote from the District's database consultant 3. Work with field staff to identify their needs and involve beta testers 4. Work with managers to identify their information needs 5. Develop a test system 6. Replace the current system of manually counting permits when reports are requested on permit activities. 7. Create a system whereby field staff can have access to current information on permits which have been issued for their area. 8. Eliminate manual Y aspects of the system, such as the current p practice of faxing permits to the field offices I Supporting Departments: Administration/IT Budget Estimate for 2010- Operations Department: $6,000 11: Total Project Cost: $6,000 Estimated Project Q4—2010-11 Completion Date: Board/Committee No Board/committee involvement necessary Involvement: Operations) - 12 of 21 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Operations Department Key Project: District Ordinance Updates Priority: Deferred Department/Program: Operations/Field Services Purpose: To update the District's Land Use Ordinances to deal with issues and problems identified since the last update completed in 2004. Project Manager: Gordon Baillie, Management Analyst Project Scope: 1. Involve outside legal counsel with experience and expertise in this particular area 2. Involve patrol staff in the review process 3. Review the bail schedule for District violations Supporting Departments: Administration Legal Budget Estimate for 2010- Operations Department: $7,000 11: Total Project Cost: $7,000 Estimated Project Q4—2010-11 Completion Date: i Board/Committee Board approval Involvement: Operations) - 13 of 21 Midp�,iinsula Regional Open Space Dispict Action Plan FY2010-11 - Operations Department RESOURCE MANAGEMENT Key Project: Control of Slender False Brome Priori 1 Department/Program: Operations/Resource Management Purpose: To eradicate slender false brome at Thornewood OSP and nearby properties and preserves, and to prevent re-infestation. Project Manager: Cindy Roessler, Senior Resource Management Specialist Project Scope: 1. Continue controlling slender false brome on Thornewood, La Honda, El Corte de Madera, and Saratoga Gap preserves. 2. Reimburse control of slender false brome on nearby private and public properties in Woodside and Portola Valley. A ten-year work plan and budget have been approved by the Board for control of slender false brome; and matching funds have been awarded by one grant which expires in 2011. Environmental review is complete. Sites treated last year need retreating. n r Additional private property owners are likely to participate in the reimbursement program based on last year's progress. I Supporting Departments: Public Affairs Planning Budget Estimate for 2010- Operations Department: $67,525 11: Grant from ARRA: $ 6,819 Total Project Cost: $60,706 Estimated Project Q4—2016/17 Completion Date: Board/Committee Board Review Involvement: Operations) - 14 of 21 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Operations Department Key Project: Integrated Pest Management Program Priori!y: Department/Program: Operations/Resource Management Purpose: To develop a formal Integrated Pest Management (IPM) Program with documentation, procedures and public input that: 1. provides systematic and effective pest species control 2. uses the least toxic methods 3. minimizes pesticide exposure to public and staff Project Manager: Cindy Roessler, Senior Resource Management Specialist Project Scope: 1. Hire consultant to develop District-wide IPM program. 2. Conduct environmental review 3. Coordinate public input A Supporting Departments: Planning Budget Estimate for 2010- Operations Department: $50,000 11: Total Project Cost: $50,000 Estimated Project Q4 - 2012 Completion Date: Board/Committee Board approval Involvement: Operations) - 15 of 21 i MidpZsninsula Regional Open Space DisL11ct Action Plan FY2010-11 - Operations Department Key Project: Sudden Oak Death Monitoring and Research Priority: 1 Department/Program: Operations/Resource Management Purpose: To continue monitoring the status of Sudden Oak Death and seek solutions to reduce its adverse effects on District preserves. Project Manager: Cindy Roessler, Senior Resource Management Specialist Project Scope: 1. Detect, report, and monitor newly infested areas 2. Fund and assist Sudden Oak Death research A ten-year work plan and budget for Sudden Oak Death has been approved b Board and the District is current) committed PP Y Y to several multiple-year research projects including grants with requirements for matching funds and in-kind services. Provisions for addressing Sudden Oak Death are included in the draft Resource Management Policies. Supporting Departments: Public Affairs Budget Estimate for 2010- Operations Department: $30,900 11: Total Project Cost: $30,900 Estimated Project Q4—2016/17 Completion Date: Board/Committee Involvement: Operations) - 16 of 21 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Operations Department Key Project: Manage Grazing Properties Priority: 2 Department/Program: Operations/Resource Management Purpose: To continue, or reintroduce, grazing onto designated properties (Tunitas, Big Dipper, Driscoll/La Honda, Mindego and Purisima- to-the-Sea)to maintain and enhance native biodiversity, reduce wildfire risk by controlling fuel loads, and promote the local, historical agriculture economy. Project Manager: Clayton Koopmann, Resource Specialist I Project Scope: 1. Manage grazing leases. 2. Monitor rangelands and adjust stocking levels and seasons as necessary. 3. Provide necessary grazing infrastructure including well at Tunitas Creek. 4. Control invasive plants, including invasive thistles at Mindego and Driscoll ranches, and protect water resources and rare species on rangelands. 5. This program is included in Coastal Protection Program and La Honda Master Plan. Supporting Departments: Planning Real Property Budget Estimate for 2010- Operations Department: $ 113,000 Planning Dept: $30,000— invasive weed control at Driscoll Total Project Cost: $ 143,000 (CIP expenses $91,000; Operating Expenses $52,000) Estimated Project Q4—2018/19 Completion Date: Board/Committee Board Approval Involvement: Operations) - 17 of 21 Midpeiiinsula Regional Open Space District Action Plan FY2010-11 - Operations Department Key Project: Development of Agricultural Production Plan Priority: 2 Department/Program: Operations/Resource Management Purpose: To work with a consultant to develop agricultural plan for the former Lobitos Property. Project Manager: Clayton Koopman, Resource Specialist I — Rangeland Ecologist Project Scope: 1. Develop project scope and goals 2. Work with consultant to develop draft Agricultural Production Plan for Lobitos Ridge and Bluebrush Canyon prime agricultural lands. 3. Develop long term leases for prime agricultural lands based on the Agricultural Production Plan. 4. Obtain Board approval Supporting Departments: Planning Real Property Legal Budget Estimate for 2010- Operations Department: $10,000 11: Total Project Cost: $ 10,000 Estimated Project Q4 —2010-11 Completion Date: Board/Committee U&M Committee and full Board approval Involvement: Operations) - 18 of 21 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Operations Department Key Project: Maintenance of Skyline Ridge Tree Farm Restoration Priority: 2 Department/Program: Operation s/Resource Management Purpose: Protect Horseshoe Lake and potential associated rare species from sedimentation from the former farm, and restore site to natural conditions by maintaining previously installed native plants Project Manager: Lisa Bankosh, Resource Specialist I Project Scope: 1. Maintain recently installed plants by weeding and watering in the spring and summer. 2. Monitor survival of plants and cover in the fall. 3. Report on survival and cover in the winter and replant if performance standards not met. All necessary permits and environmental reviews have been completed for all future phases of project. Supporting Departments: Real Property Budget Estimate for 2010- Operations Department: $ 40,000 11: Total Project Cost: $ 40,000 Estimated Project Q4—2016-17 Completion Date: Board/Committee Involvement: Operations) - 19 of 21 Midperiinsula Regional Open Space District Action Plan FY2010-11 - Operations Department Key Project: Alpine Pond Long Term Management Plan Priority: 3 Department/Program: Operations/Resource Management Purpose: To improve habitat and interpretive opportunities at Alpine Pond Project Manager: Lisa Bankosh, Resource Specialist I Project Scope: 1. Design interpretive boardwalk and trail improvements 2. Design habitat improvements for rare aquatic species 3. Conduct environmental review and obtain permits 4. Seek grant funds Supporting Departments: Planning Real Property Le al Budget Estimate for 2010- Operations Department: $ 40,000 11: Total Project Cost: $ 40,000 (CIP) Estimated Project Q4—2012-13 Completion Date: Board/Committee U&M Committee: approve amended U&M Plan. Involvement: Board: approve agreements with design consultant, approve amended U&M Plan; certi environmental review. Operations) - 20 of 21 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Operations Department Key Project: Skyline Ridge Tree Farm Restoration— Final Phase 0 , Priority: 3 Department/Program: Operations/Resource Management Purpose: To protect Horseshoe Lake and potential associated rare species from sedimentation from the former farm, and restore site to natural conditions. Project Manager: Lisa Bankosh Project Scope: 1. Remove obsolete Christmas trees, regrade unstable slopes and drainages, and install erosion control measures in last phase 2. Plant and seed with native species in last phase 3. Maintain, monitor and report on new plantings and erosion control All necessary permits (which expire 2010) and environmental reviews have been completed for all future phases of project. Supporting Departments: Public Affairs Planning Budget Estimate for 2010- Operations Department: $ 40,000 11: Total Project Cost: $ 40,000 NOTE: This amount is not included in budget, since this project is deferred. Estimated Project Q4—2016-17 Completion Date: Board/Committee Involvement: Operations) - 21 of 21 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT PLANNING DEPARTMENT ACTION PLAN FY2010-11 201 0- 1 1 Action Plan Planning Department IFY 2010-11 Action Plan -Project Summaries-Dept:E!AnR[Rq "OW PROGRAM: ADVANCED PLANNING Priority I Cooley Landing Peninsula Partner with City of East Palo Alto to Define the Cooley Landing Peninsula(peninsula)as a Legal Q3-2010-11 $_3_0,000 Site Planning refine and adopt a use and specific planning area within the larger Ravenswood Operations for site plan; management plan amendment for Open Space Preserve;engage in continued discussions Public Affairs project the Cooley Landing Peninsula at with City of East Palo Alto to review proposed uses for Real Property completion date Ravenswood Open Space Preserve. the peninsula;refine and adopt a public access plan; TBD by City provide technical assistance as needed to review documents and findings. Mt. Umunhum Site Planning Prepare a site specific plan for the Define the Mt. Umunhum and Mt.Thayer areas Administration Q3-2010-11 $_120,000 former Almaden Airforce Base(Mt. (summit)as a specific planning area within the larger Legal Umunhum and Mt.Thayer)that Sierra Azul Open Space Preserve; prepare structural Operations identifies public access, and historical assessment of structures;develop a Public Affairs interpretation,and ecological refined conceptual site specific plan for the summit;hold Real Property restoration opportunities. public workshops to receive public feedback and revise plan accordingly;present a revised draft site plan for 1Board review and consideration. Priority 2 Sierra Azul/Bear Creek Develop a long-range 30-year Incorporate the Mt. Umunhum Site Specific Plan and Legal Q2-2011-12 $1-00,000 Redwoods Master Plan blueprint to guide use, management, Bear Creek Stables Site Management Plan Operations and facilities development. recommendations into the Preserve Master Plan; Public Affairs prepare the final draft Master Plan document and Real Property present to the Board/public at an open house/first hearing; prepare CEQA findings;present the final plan and CEQA document for Board review and consideration. Priority 3 Public Use Study Conduct a science-based study to Scope out study design,criteria,inputs/outputs,factors Operations Q4--2013-14+ $0 (Trail Impacts) evaluate impacts of hikers,bicyclists, to consider,potential partners,and funding; potential Public Affairs equestrians,and dogs on natural partners include local universities and research resources, infrastructure,and institutions. operations. Planning- 1 FY 2010-11 Action Plan -Project Summaries-Dept: Planning dthe�r Estimated Dept F'roje+ct>lame Purpose I>esc'rptor °Iepartme>Itorrpltcrn Budt` (}„ Irr��ived Deferred El Sereno Use and Review the Use and Management Identify new trail opportunities;assess suitability for Operations Q4-2010-11 $30,000 Management Plan Plan for El Sereno Open Space expanding dog use throughout Preserve trails using Public Affairs Amendment Preserve to consider potential new Board-adopted criteria; hold a neighborhood/Use and trail alignment(s)and expansion of Management Committee meeting;forward use and dogs on leash. management recommendations to the Board for review and consideration. Support •Cash Flow Cost Analysis Administration •Strategic Plan Administration •Safety Program/IIPP Update and Training Administration •Performance Planning and Evaluation Process and Forms Administration •Year-end Financial Audit Administration • Integrated Accounting, Budget, and Finance Software Administration •Staff Retention and Attraction Administration •Chiocchi et.Al.vs. District Legal Program • Negotiation of Rancho County Park Agreement Operations •2011-2012 Legislative Program Public Affairs •State Legislation Public Affairs • Federal Legislation Public Affairs • Diversity Outreach Public Affairs • Potential New Land Additions Real Property •The Hawthorns Property Transfer Real Property ".$125,000 • Purisima to the Sea Real Property ' • Potential New Trail Easements Real Property • Land Purchase Partnerships Real Property Ongoing • La Honda Creek Master Plan Development(remaining work to close out planning project) $10,000 • Enter into a Memorandum of Understanding with Regional Water Board to streamline water quality certification(permitting)for routine maintenance projects •Streamline permitting process with San Mateo County for routine maintenance projects Planning-2 � FY2010-11 Action Plan -Progect Summaries-Dept: PROGRAM: GEOGRAPHIC AND INFORMATION SYSTEMS Priority I Priority 2 Priority 3 Deferred District-Wide GPS Field Implement District-wide GPS system Assess GPS needs District-wide and purchase Operations Q4-2010-11 $15,000 Collection and Implementation to improve consistency,accuracy, equipment and software as needed; prepare for and Real Property and efficiency in field data collection provide GPS training and a how-to manual for staff use. and data management. Support ^ District-wide Intranet Administration � ^2U1O-2U11 Ward Boundaries Administration � ^Preserve Your Health/Open Spaces, Healthy Places Program Implementation Public Affairs ^District Coffee Table Picture Book Public Affairs ^W1tUmunhum Public Affairs ,Control of Slender False Bmmo Operations `Sudden Oak Death Monitoring&Research Operations � ^Ridge Vineyards Property Real Property � ^San Mateo County Williamson Act Nnnmnowa| Real Property � � Ongoing | ^Brochure map updates and formatting / ^G|Smaintenance ^Map production ^Linking District databases toG|S(e.g.road&trail database) ^Sign and signboard replacements � . Planning-3 ' / �� FY 2010-11 Action Plan -Project Summaries-Dept: Planning Oth2 et` Ma , 'rs�et Name ; :Pu ose " :-� Uearl ors. a tmert _ darn Iorz dudet" J > a , PROGRAM: PUBLIC ACCESS IMPROVEMENTS Priority 1 EI Corte de Madera Creek Implement new staging area and trail Finalize CEQA process;complete the permit and Legal Q3-2014-15 $135,000 Staging Area and Trail improvements. construction drawing sets;submit for permits. Operations Improvements Public Affairs Real Property Fremont Older Staging Area To improve public safety at staging Obtain additional netting recommendations from golf Legal TBD; based on $215,000 Public Safety Improvements area by reaching a mutually course netting expert and obtain cost estimates; pursue Operations negotiations acceptable resolution with the a mutually acceptable resolution with Saratoga Country Public Affairs with Country Saratoga Country Club. Club;forward recommendation for a netting or other Real Property Club solution to the Board for review and consideration, including CEQA findings;complete design plans and secure permits; prepare bid package, solicit bids,and administer contract. Russian Ridge Use and Provide public access to Mindego Hill Conduct geotechnical study; complete trail design, Operations Q3-2011-12 $10,000 Management Plan per prior commitment with Peninsula including constructions drawings and specifications; Public Affairs Amendment Open Space Trust. prepare and submit permit applications. Thornewood Trail Reduce sedimentation to San Improve stream crossing at Dennis Martin Creek; Operations Q3-2010-11, $80,000 Improvements Francisquito Creek. remove fill from stream crossings;complete Public Affairs construction; construction and restoration work prior to grant deadline Q1 -2012-13, of 2012. monitoring I i Planning-4 I i IFY 2010 -11 Action Plan-Project Summaries-Dept: Planning Priority 2 Alma College Conditions Prepare treatment recommendations Review existing conditions and analysis findings from Operations Q4-2010-11 $57,000 Assessment and cost estimates to stabilize Phase I(completed FY2009-10)to develop site Public Affairs retaining walls and incorporate these management recommendations; present these to the and other recommendations into the Sierra Azul/Bear Creek Redwoods Master Plan Ad Hoc Sierra Azul/Bear Creek Redwoods Committee for concurrence to add to the Master Plan; Master Plan. amend consultant contract to develop treatment recommendations and cost estimates to stabilize the retaining walls(Phase 11). El Corte de Madera Creek Reduce sedimentation to ECdM and Finalize design plans to remove road fill from stream Operations Q3-2013-14, $20,000 (ECdM)Watershed Protection San Gregorio Creeks. crossings and reroute trails; secure permits; remaining Public Affairs construction; Program work can be done in-house one project a year Q3-2015-16, monitoring Priority 3 La Honda Creek Master Plan Implement Phase I-Year 1 of the Begin Phase I-Year 1 implementation to improve Operations Q4-2013-14 $65,000 Phase I Implementation Master Plan projects. emergency/patrol access,protect resources,and Public Affairs enhance public access; initiate engineering and design Real Property for new road and trail improvements;conduct invasive weed management in the Driscoll Ranch area; seek and apply for grant funding to complete projects. Purisima Creek Redwoods Expand parking facility to reduce Investigate options for new parking area at existing Operations Q3-2010-11, $70,000 Lower Parking Expansion parking demands on Purisima Creek vault toilet site,200 feet from existing 7-vehicle parking Public Affairs feasibility Road. lot; proceed with project design, if permitting is feasible Q3-2012-13, and design constraints allow sufficient vehicle spaces. construction I I Planning-5 i I �FY 2010 -11 Action Plan-Project Summaries-Dept: Planning Estiffia �Pr ect Na010 Purpose :. C esar ptl n 0e1aAmertts Pampl hart udget', .> tav�stved Date Y 1041 Support •Environmental Ethics Campaign Public Affairs •District-wide Interpretive Plan: Implementation Phase I Public Affairs •Volunteer Memorial Plan Development Public Affairs •Bridle Trail Ribbon Cutting Ceremony Public Affairs •Establish Elkus Easement Operations •Fremont Older Ennex Road Realignment Operations •Rancho San Antonio Black Mountain Trail Extension Operations •White Oaks Trail Realignment Operations •New Land Rental Property Transition Real Property •GGNRA Tower Construction Real Property Ongoing • Participation in Details and Specifications Committee to develop standard District construction details and specifications $12,000 •Donor Bench Site Database development and maintenance •Office of Emergency Services Coordination •Coordination with San Carlos to complete the Pulgas Ridge Trail Connection $14,000 •Trail Naming •Sign Committee participation to address emerging sign issues Planning-6 FY 2010-11 Action Plan -Project Summaries-Dept: Planning C .. .... PROGRAM: RESOURCE PLANNING Priority I Guadalupe River Mercury Comply with Regional Water Quality Prepare assessment of erosion sites within watershed 'Legal Q3-2019-20, $_120,000 Total Maximum Daily Load Control Board orders to investigate with potential to deliver mercury to watercourses;design Operations completion of (TMDL) and monitor TMDL implementation. and implement coordinated monitoring effort to assess Real Property erosion control TMDL implementation success. projects and monitoring Hicks Flat Mercury Reduce pollution to the aquatic Remediate mercury waste site at Sierra Azul by Legal Q4-2013-14 _'$1_31,000 Remediation environment and eliminate a potential removing eroding mining waste rock from streambank; Operations public safety hazard. stabilize ground surface and re-vegetate; project is Public Affairs grant-funded through the State Water Resources Control Board under the Clean Water Act. Mindego Ranch Remediation Evaluate and remediate landfill. Evaluate potential constraints and environmental issues Legal Q4-2011-12 $0 for removing the landfill; perform CEQA analysis; Operations prepare for cleanup actions. Public Affairs Real Property Mt. Umunhum Remediation Remediate the former Almaden Work with the United States Army Corps of Engineers Administration Q4-2013-14 $180,000 and Restoration Airforce Base(Mt. Umunhum and Mt. to investigate,characterize,and clean up remaining site Legal Thayer). contamination;demolish structures not retained for Operations interpretation. Public Affairs Real Property Pond DR06 Repair Repair failing pond for habitat and Implement permanent pond repair,which includes:a Legal Q3-2010-11 $86,000 stock pond value. new culvert,an inlet structure and energy dissipater, a Operations clay liner, rebuilding the eroding earthen berm, recontouring the pond, removing non-native vegetation, and post-construction reseeding. Planning-7 FY 2010 -11 Action Plan -Project Summaries-Dept: Planning tamer Estimated t?ro act Name �; ,sir F r tc>�ipt�t>'r� i�a a ante Gompletiara< budget . .. ..., ,:..., , .,, r ...,.,,,r,.,, ,. ..,i,: .�, ,i �„'. .:�,.,.. y�j' jay .3 "]�■�y■ ( Priority 2 Agricultural Policy Guide To develop a policy guide for Compile District's existing agriculture policies into one Legal Q4-2010-11 $0 reference when purchasing and/or comprehensive document;refine as necessary to Operations managing agricultural lands that is comply and be consistent with the Coastside Service Real Property consistent with the District's Plan;consult with San Mateo Farm Bureau,San Mateo Public Affairs Coastside Service Plan. Agricultural Advisory Committee,and other groups; hold a Board study session to review and edit the draft Agricultural Policy Guide. Big Dipper Road Restoration Reduce sediment to the aquatic Remove perched fill and road/stream crossings along Operations Q4-2011-12 $10,000 environment through road removal. one mile of badly-eroding former ranch road; upgrade Public Affairs 1/2 mile of Old Page Mill Road; project is partially funded by a Department of Fish and Game grant that expires in March 2012. Resource Management Update existing Board policies to Complete edits to Board policies and package into one Administration Q3-2010-11 $25,000 Policies guide resource management actions. final policy document. Legal Operations Public Affairs Real Property Priority 3 Schilling Lake Management Define a long-term management plan Obtain Board approval for an amendment to the Use Operations Q3-2010-11 $15,000 Plan for Schilling Lake. and Management Plan for Thornewood that addresses Public Affairs the long-term management of Schilling Lake; implement recommended management actions. Deferred Mindego Lake Management Define a habitat restoration and long- Prepare a management plan to restore lake ecosystem, Operations Q4-2010-11 $25,000 Plan term management plan for Mindego remove non-native predatory species,and improve Lake. habitat for California red-legged frog and San Francisco garter snake. Planning-8 FY 2010-11 Action Plan -Progect Summaries-Dept:E!Aftft!ffl Support ^ Integrated Past Management Program Operations ^Manage Grazing Properties Operations | ^Agricultural Production Plans Operations u25.000 ^Alpine Pond Long Term Management Plan Operations •Property Rights and Encroachment Resolution(including Kennedy Road Culvert Replacement) Real Property $20.800 ^Bear Creek Stables RFP/Leoon Real Property $55.000 ^Fremont Older House Defensible Space Real Property Ongoing •Bay Area Open Space Council Upland Habitat Project participation and input •Participate in the development and review of Community Wildfire Protection Programs(CWPP) ^Cultural Resource Surveys ^Natural Resource Surveys $15.000 ^Pond Management Plans s23.000 � � ^Pond Monitoring / � ^Administer the Resource Management Grants Program $20.00 ^Conduct Road and Trail Inventories $30.000 •Stakeholder participation in the San Gregorio Creek Watershed Assessment Technical Advisory Committee JAC) •Facilitate internal Water Rights Working Group to inventory and track District's water rights *10.000 Planning-Q AX PROGRAM: STAFF FACILITY IMPROVEMENTS Priority I Priority 2 uth Area Field Office Site Demolish remaining buildings Conduct historic resource evaluation of main r�s_idence, Operations Q4-2010-11, $255,000 Preparation and Design planning for new facility. to begin pre-planning for future site improvements; new facility initiate design for a new staff facility(programming through design development). Priority 3 Folger Ranch House Remodel Implement basic habitability Complete the design and apply for permits to complete Legal Q4-2011-12 $81,000 Real Property facility. Begin preliminary site to demolish remaining structures;conduct site surveys Q4-2013-14,upgrades to District residence. basic improvements to residence and water system. Operations —Implem—ent minor—remod-e—Ito—exi—sting--P—repare plans—for basic remodel of field office and Operations Q3-2012-13 $146,000 Improvements building and build new shop. construction of new shop building(programming Legal through schematic design). Deferred Administrative Office HVAC eplace aging VAC system and Implement programming phase for HVAC system AdmiWistration 2612-13 $55,000 and South End Remodel expand capacity of the Administrative replacement and remodel of south area of the Legal Office. Administrative Office. Operations Public Affairs � Support ^South Area Office Development Operations Ongoing - Implementation of miscellaneous Administrative Office Phase I remaining remodel items(furniture, signs) $25.000 Planning- 10 201 0 - 1 1 Action Plan Planning Department Midpeninsula Regional Open Space DUbtrict Action Plan FY2010-11 — Planning Department PLANNING DEPARTMENT � The Planning Department Action Plan for FY2010-11includes the department's basic policy objective, core functions, ongoing activities, key projects that will require a significant amount of staff time and/or resources. | � i Contents � | ' K»�����mm�' � � / Programs:...................................................................................................................................... � � Basic Policy Objective:.................................................................................................................I � . Core Functions:.............................................................................................................................I � Staff Resources.............................................................................................................................2 AdvancedPlanning.......................................................................................................................3 Cooley Landing Peninsula Site Planning.....................................................................................3 K8LUnmunhurn Site Planning........................................................................................................4 Sierra Aunu| / Bear Creek Redwoods Master Plan Development...................................................5 District-Wide Public Use Study....................................................................................................G � Public Access Improvements.......................................................................................................7 El Corte de Madera Creek Open Space Preserve Staging Area and Trail Improvements............7 Fremont Older Staging Area Public Safety Improvements...........................................................8 Russian Ridge Use and Management Plan Amendment for K8indeQo Hill Trail --------..9 Thornexvood Sediment Reduction and Trail Improvements ------------------. 1O Alma College Conditions Assessment, Phase U........................................................................ 11 El Corte de Madera Creek Watershed Protection Program .......................................................12 La Honda Creek Master Plan Phase | Implementation Projects.................................................13 ! Puhsirna Creek Redwoods Lower Parking Lot Improvements ...................................................14 RESOURCE PLANNING AND STEWARDSHIP...........................................................................15 Guadalupe River Watershed Mercury Total Maximum Daily Load (TK8[)L)..---------- 15 Hicks Flat Mercury Ren1ediatkJn................................................................................................ 18 MindegoRanch Rernedhabmn .................................................................................................... 17 NtUnnunhurnRenledkabon and Restoration..............................................................................18 PondDRO0 Repair EtLa Honda Creek Open Space Preserve.................................................. 19 � Agricultural Policy Guide ...........................................................................................................2O �� ���r ��n� �a�h� ���� / ��im�n1 ����| p�«� 21 ' � _� -. -------------- � Resource Management Policies................................................................................................22 / Schilling Lake Management Plan ..............................................................................................23 Staff Facility Improvements ---~.-_._.......-.----------.,........,..............~....-'....~.......-'.-.-20 South Area Field Office Site Preparation & Design....................................................................24 FO|oer Ranch House Remodel ..................................................................................................25 � Skyline Field Office Remodel ....................................................................................................2@ Midpeninsula Regional Open Space District Action Plan FY2010-11 — Planning Department Programs: ■ Advanced Planning ■ Resource Planning and Stewardship • Geographic and Information Systems ■ Public Access Improvements ■ Staff Facility Improvements Basic Policy Objective: The District protects and restores the natural diversity and integrity of its resources; encourages public and private agencies to preserve, maintain and enhance open space; and follows management policies for quality care of the land, provision of public access, and maintenance of ecological values and public safety. Core Functions: A. Plan, design, and implement projects for public access, resource management, and staff facilities B. Develop and maintain use and management policies and procedures C. Manage District Geographic Information Systems (GIS) D. Comply with the California Environmental Quality Act(CEQA) and all code and regulation requirements E. Work with other agencies to obtain funding, plan for, and protect District and Regional greenbelt use and resources Planning 1 of 26 Miapeninsula Regional Open Space Dmcrict Action Plan FY2010-11 — Planning Department STAFF RESOURCES: (stated in FTE's— Full Time Equivalents) FTEs Position Title 1 Planning Manager 1 Senior Planner 1 Senior Resource Planner 1 Resource Planner 11 1 Geographic Information Systems Coordinator 2 Open Space Planner 11 . 2 O en Space Planner I 1 Resource Planner I 2 Planning Technician 11, Administrative Assistant 1, MT. UMUNHUM SITE REMEDIATION AND RESTORATION PROJECT - MANAGER - 0.5 GIS Intern 14.5 Total FTE's Planning 2 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 — Planning Department ADVANCED PLANNING Key Project: Cooley Landing Peninsula Site Planning I Working closely with Lily Lee, Cooley Landing Project Manager with the City of East Palo Alto i Priori : 1 Department/Program: Planning/Advanced Planning i Purpose: Partner with the City of East Palo Alto to refine and adopt a conceptual site plan for the Cooley Landing Peninsula that identifies new public access and interpretive/educational opportunities I Project Manager: Tina Hugg, Open Space Planner 11 Project Scope: 1. Coordinate and participate as an active project partner with City of East Palo Alto to review proposed uses, and refine/adopt a public access plan for the Cooley Landing Peninsula 2. Provide technical assistance as needed to review documents and findings Supporting Departments: Legal Operations Public Affairs Real Property- Lease/land Tenure Agreement Budget Estimate for 2010-11: Planning Department: $30,000 Construction of improvements is contingent upon securing grant funding; City is applying for Prop 84 funding, which is dependent upon a lease agreement between the District and City. Project Schedule: Master Plan Q2 - 2010-11 CEQA & Schematic Design Q4— 2010-11 Site remediation and restoration Q3—2011-12 (including capping, grading, drainage, and preliminary planting work) Schedule is driven by the City of East Palo Alto Board/Committee Involvement: Cooley Landing Ad Hoc Committee Full Board Planning 13 of 26 Miapeninsula Regional Open Space Dizcrict Action Plan FY2010-11 — Planning Department ADVANCED PLANNING Key Project: Mt. Umunhum Site Planning Priority: 1 Department/Program: Planning/Advanced Planning Purpose: 1. Prepare a site-specific plan that identifies the future use and management of the former Almaden Airforce Station located atop Mt. Umunhum and Mt. Thayer 2. Establish an implementation plan that includes a timeline and cost estimates for site restoration, public access, and interpretation/education Project Manager: Meredith Manning, Senior Planner Project Scope: 1. Conduct a structural/historical assessment of key buildings (buildings of historic interest and potential reuse) 2. Refine the preliminary conceptual site plan developed by staff to reflect new information 3. Hold public workshop(s) to solicit Board/public input and feedback on the preliminary conceptual site plan 4. Conduct stakeholder meetings to solicit interagency input 5. Make revisions to the conceptual plan per Board, public, and agency feedback and begin preparing the CEQA document 6. Hold Board meeting for tentative approval of the draft site plan 7. Hold Board meeting for final approval and CEQA certification of the site plan Supporting Departments: Administration Legal Operations Public Affairs Real Property Budget Estimate for 2010-11: Planning Department: $120,000 Project Schedule: Tentative Site Plan Q2—2010-11 Final Site Plan Q3—2010-11 Board/Committee Sierra Azul/Bear Creek Redwoods Ad Hoc Committee Involvement: Full Board i Planning 14 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 — Planning Department ADVANCED PLANNING Key Project: Sierra Azul / Bear Creek Redwoods Master Plan Development Priority: 2 Department/Program: Planning/Advanced Planning Purpose: 1. Adopt a 30-year vision for the future use and management of the Preserves 2. Establish priorities for resource protection, public access, education, and visitor outreach Project Manager: Open Space Planner 11 (vacant) Project Scope: 1. Complete the Administrative Draft Master Plan/Admin Draft Environmental Impact Report 2. Incorporate findings from the Mt. Umunhum Site Planning project and Bear Creek Stables assessment into the Master Plan 3. Release Draft Master Plan and Draft EIR for Board and public review 4. Hold Open House/1 st Hearing to present Master Plan recommendations 5. Make edits to the Draft Master Plan per Board, public, and agency feedback and begin preparing Final EIR (responses to comments) Supporting Departments: Administration Legal Operations Public Affairs Real Property Budget Estimate for 2010-11: Planning Department: $100,000 Project Schedule: Final Master Plan Q2 —2011-12 Board/Committee Sierra Azul/Bear Creek Redwoods Ad Hoc Committee Involvement: Full Board Planning 15 of 26 Mi.-.-eninsula Regional Open Space District Action Plan FY2010-11 — Planning Department ADVANCED PLANNING Key Project: District-Wide Public Use Study Priority: 3 Department/Program: Planning/Advanced Planning Purpose: Conduct a science-based study to evaluate impacts of hikers, bicyclists, equestrians, and dogs on natural resources, infrastructure, and operations. Project Manager: Open Space Planner 11 (vacant) Project Scope: 1. Scope the design, criteria, inputs/outputs, potential partners, and funding for this study 2. Conduct outreach to universities and other organizations (research stations) to determine interest 3. Project scope and schedule will be determined in large part by student, professor, and semester/quarter schedules. Supporting Departments: Legal Operations Budget Estimate for 2010-11: Planning Department: $0 Project Schedule: End of study Q4—2013-14+ Board/Committee None Involvement: Planning ( 6 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 — Planning Department PUBLIC ACCESS IMPROVEMENTS Key Project: El Corte de Madera Creek Open Space Preserve Staging Area and Trail Improvements Priority: 1 Department/Program: Planning/Public Access Improvements Purpose: 1. Establish a new 65-car and 4-equestrian space parking lot and associated trail improvements 2. Provide for safe and convenient visitor enjoyment of the Preserve Project Manager: Tina Hugg, Open Space Planner 11 Project Scope: 1. Complete environmental review process and determine whether Board approves Use and Management Plan amendment and CEQA certification. If project is approved, undertake additional project tasks below. 2. Seek consultant contract amendment for additional engineering, design, and construction administration services 3. Complete construction plans and specifications 4. Submit permit applications 5. Seek and apply for implementation grants Supporting Departments: Legal Operations Budget Estimate for 2010-11: Planning Department: $135,000 Bay Area Ridge Trail Council /Coastal Conservancy Grant $3,565 Total Project Cost $131,435 Project is contingent upon project approval by Board. Project Schedule: CEQA and construction documents Q2 2010-11 Permitting Q4—2010-11 Staging area construction Q3—2011-12 Completion of all trail improvements Q3— FY2014-15 Project is contingent upon project approval by Board. Construction schedule is contingent upon securing additional grant funding. Board/Committee Full Board Involvement: Planning 17 of 26 Miapeninsula Regional Open Space District Action Plan FY2010-11 — Planning Department PUBLIC ACCESS IMPROVEMENTS Key Project: Fremont Older Staging Area Public Safety Improvements Priority: 1 Department/Program Planning/Public Access Improvements Program Purpose: 1. Improve public safety at the Fremont Older-Prospect Road staging area 2. Reach a mutually acceptable resolution of public safety issues with the Saratoga Country Club Project Manager: Gretchen Laustsen, Open Space Planner I Project Scope: 1. Obtain additional netting recommendations from a golf course netting design expert and obtain cost estimates 2. Pursue a mutually acceptable resolution of public safety issues with Saratoga Country Club 3. Forward a staff recommendation for a netting or other solution to the Board for review and consideration, including CEQA findings based on required environmental analysis 4. Complete design plans and secure permits as applicable 5. Prepare bid package, solicit bids, and administer construction contract as applicable 6. Terms of negotiated solution and details of project are contingent on negotiations with the Country Club. Supporting Departments: Administration Legal Operations Public Affairs Real Property Budget Estimate for 2010-11: Planning Department: $215,000 Project Schedule: Design options Q1 2010-11 Final design Q2 2010-11 Remainder of project schedule contingent upon negotiations Board/Committee Full Board Involvement: Planning 18 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 — Planning Department PUBLIC ACCESS IMPROVEMENTS Key Project: Russian Ridge Use and Management Plan Amendment for Mindego Hill Trail Priority: 1 Department/Program: Planning/Public Access Improvements Program Purpose:. 1. Provide public access to Mindego Ranch via a trail to the peak of Mindego Hill 2. Fulfill the public access schedule for Mindego Ranch, as agreed to with Peninsula Open Space Trust Project Manager: Gretchen Laustsen, Open Space Planner I Project Scope: 1. Complete a resource and geotechnical survey of the Mindego Hill Trail alignment 2. Review the proposed trail alignment with the Use and Management Committee 3. Complete CEQA review 4. Forward the Use and Management Committee's recommendation to amend the Russian Ridge Preliminary Use and Management Plan to include a public trail to the top of Mindego Hill 5. Prepare construction plans for the Mindego Hill Trail 6. Obtain permits Supporting Departments: Legal Operations - Final Trail Layout Public Affairs Budget Estimate for 2010-11: Planning Department: $10,000 Project Schedule: Final design & construction documents Q1 - 2010-11 U&M Committee meeting Q2 - 2010-11 CEQA & permitting Q2 - 2010-11 Construction Q3— FY2011-12 Board/Committee Use & Management Committee Involvement: Full Board Planning 9 of 26 Miu,,aninsula Regional Open Space D,*trict Action Plan FY2010-11 — Planning Department PUBLIC ACCESS IMPROVEMENTS Key Project: Thornewood Sediment Reduction and Trail Improvements Priority: 1 Department/Program: Planning/Public Access Improvements Purpose: Complete trail upgrades and stream channel restoration to reduce sedimentation to the aquatic environment and improve public access. Project Manager: Meredith Manning, Senior Planner Project Scope: 1. Improve stream crossing at Dennis Martin Creek to accommodate equestrians 2. Upgrade existing trail that extends from the Dennis Martin Creek crossing to the new Bridle Trail 3. Restore stream channels and remove the badly eroding former road bed 4. Attend and present at ribbon-cutting ceremony to officially open the trail to the public in late summer Supporting Departments Legal Operations—Construction Public Affairs Budget Estimate for 2010-11: Planning Department: $80,000 Federal ARRA Grant: $85,000 Total Project Cost $ -5,000 Project is funded by a Federal American Recovery and Reinvestment Act(ARRA)grant, which replaced the former State Proposition 50 Taking Action for Clean Water grant following the state grant freeze beginning December 2008. Grant expires in 2012. Project Schedule: Construction Q3 - 2010-11 Monitoring reporting and re ortin Q1 - 2012-13 Board/Committee None Involvement: Planning 10 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 — Planning Department PUBLIC ACCESS IMPROVEMENTS Key Project: Alma College Conditions Assessment, Phase 11 Priority: 2 Department/Program: Planning/Public Access Improvements Program Purpose: Prepare treatment recommendations and cost estimates to stabilize the retaining walls located at the Alma College site and incorporate these and other findings and recommendations from the Phase I Conditions Assessment into the SA/BCR Master Plan. Project Manager: Erica Simmons, Open Space Planner I Project Scope: 1. Review findings from Phase 1: Existing Conditions Data Collection and Analysis (completed 2009-10) to develop site management recommendations and present these to the Sierra Azul/Bear Creek Redwoods Master Plan Ad Hoc Committee for concurrence and incorporation into the Master Plan 2. Amend consultant contract to develop treatment recommendations and cost estimates to stabilize the retaining walls (Phase 11: Treatment Recommendations for Retaining Walls) Supporting Departments: Legal Operations Budget Estimate for 2010-11: Planning Department: $57,000 Project Schedule: Preliminary management recommendations Q1 - 2010-11 Amend consultant contract Q2 - 2010-11 Final management recommendations Q4—2010-11 Board/Committee Sierra Azul/Bear Creek Redwoods Ad Hoc Committee I Involvement: Full Board Planning 111 of 26 Midpeninsula Regional Open Space Dlacrict Action Plan FY2010-11 — Planning Department PUBLIC ACCESS IMPROVEMENTS Key Project: El Corte de Madera Creek Watershed Protection Program Priori 2 Department/Program: Planning/Public Access Improvements Purpose: 1. Reduce erosion and sedimentation to the aquatic environment while providing an improved user experience. 2. Monitor effectiveness of treatments through sediment monitoring. Project Manager: Meredith Manning, Senior Planner Project Scope: 1. Submit construction plans and specifications for remaining high-priority erosion sites to San Mateo County and resource agencies for permits j 2. Provide guidance to Maintenance and Construction Staff from Skyline Field Office to prepare for and initiate construction implementation Supporting Departments: Operations - Construction Public Affairs Budget Estimate for 2010-11: Planning Department: $20,000 Project Schedule: Construction documents & permits Q2 - 2010-11 Construction Q3 - 2013-14 Water quality monitoring Q4 - 2015-16 Board/Committee None Involvement: I Planning 12 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 — Planning Department PUBLIC ACCESS IMPROVEMENTS Key Project: La Honda Creek Master Plan Phase I Implementation Projects Priority: 3 Department/Program: Planning/Public access improvements program Purpose: Initiate Master Plan Phase I implementation projects to improve operations, protect sensitive resources, enhance public access, and protect public safety. Project Manager: Galli Basson, Planning Technician (Road & trail upgrades) Open Space Planner II (vacant) Project Scope: 1. Conduct invasive weed management in areas currently closed to public access 2. Enter into contract for consultant services to initiate engineering and design for new vehicular bridge crossing near Gate LH07 and for road improvements along the main access road at Driscoll Ranch 3. Review prior road and trail inventory to inform engineering design and road upgrades 4. Prepare construction plans and specifications 5. Identify grant opportunities for project implementation Supporting Departments: Operations Real Property—Address Tenant Issues & Responsibilities Budget Estimate for 2010-11: Planning Department: $65,000 Project Schedule: Phase I projects, first set Q4 2013-14 Phase I projects are to be initiated during the first 5 years following Master Plan adoption (2010-11 thru 2015-16) Board/Committee Full Board Involvement: Planning 13 of 26 Midfeninsula Regional Open Space District Action Plan FY2010-11 — Planning Department PUBLIC ACCESS IMPROVEMENTS Key Project: Purisima Creek Redwoods Lower Parking Lot Improvements Priori 3 Department/Program: Planning/Public Access Improvements Program Purpose: Improve parking conditions along Purisima Creek Road. Project Manager: Gretchen Laustsen, Open Space Planner I Project Scope: 1. Conduct natural resource and topographical surveys 2. Prepare initial design for parking expansion 3. Determine cost-benefit analysis and constraints for expanded parking area, including Coastal Commission conceptual approval of expanded parking; review findings with the Use and Management Committee 4. If additional parking is recommended, then: a. Conduct CEQA analysis b. Board consideration of a Use and Management Plan amendment to allow for the parking expansion c. Conduct geotechnical survey d. Complete construction plans and specifications e. Obtain permits f. Prepare bid package, solicit bids, contract for work Supporting Departments: Legal Operations Public Affairs Budget Estimate for 2010-11: Planning Department: $70,000 Project Schedule: Feasibility study Q1 - 2010-11 Surveys & assessments Q3 - 2010/11 Preliminary construction documents Q4- 2010-11 CEQA Q1 - 2011-12 Permits Q3 - 2011-12 Construction Q3 - 2012-13 Board/Committee Use & Management Committee Involvement: Full Board Planning 14 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 — Planning Department RESOURCE PLANNING AND STEWARDSHIP Key Project: Guadalupe River Watershed Mercury Total Maximum Daily Load (TMDL) Priority: 1 Department/Program: Planning/Resource Planning and Stewardship Purpose: Comply with Regional Water Quality Control Board orders to investigate and monitor TMDL implementation. Project Manager: Matt Baldzikowski, Resource Planner 11 Project Scope: 1. Prepare assessment of erosion sites within watershed that have the potential to deliver mercury to watercourses 2. Design and implement coordinated monitoring effort to assess TMDL implementation success Supporting Departments: Legal — Review Monitoring Program and Assist with Negotiations Budget Estimate for 2010-11: Planning Department: $120,000 Project Schedule: Complete Coordinated Monitoring Plan Q 1 —2010-11 Initiate Coordinated Monitoring Program Q2 —2010-11 Complete Assessment of Erosional Sites and Submit to RWQCB Q3—2010-11 Board/Committee Full Board Involvement: Planning 115 of 26 Miapeninsula Regional Open Space District Action Plan FY2010-11 — Planning Department RESOURCE PLANNING AND STEWARDSHIP Key Project: Hicks Flat Mercury Remediation Priority: 1 Department/Program: Planning/Resource Planning and Stewardship Purpose: Remediate potentially eroding mercury waste sites to reduce pollution to the aquatic environment and eliminate public safety hazard concern. Project Manager: Matt Baldzikowski, Resource Planner II Project Scope: 1. Select consulting firm to analyze and design remedial solutions 2. Submit Remedial Action Plan to regulatory oversight agency for approval 3. Submit permit applications to Department of Fish and Game, United States Army Corps of Engineers, Regional Water Quality Control Board, and Santa Clara Valley Water District Supporting Departments: Legal Operations - Revegetation Plan Public Affairs Budget Estimate for 2010-11: Planning Department: $131,000 Clean Water Act Section 319(h) Grant $131,000 Total Project Cost $ 0 Project Schedule: Complete Remedial Action Plan Q3— 2010-11 Submit Permit Applications Q4—2010-11 Solicit Construction Bids Q2 —2011-12 Award Construction Contract Q3—2011-12 Board/Committee Full Board Involvement: Planning 16 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 — Planning Department RESOURCE PLANNING AND STEWARDSHIP Key Project: Mindego Ranch Remediation Priority: 1 Department/Program: Planning/Resource Planning and Stewardship Purpose: Address the former landfill located on the property in compliance with the conditions of the property purchase. Project Manager: Matt Baldzikowski, Resource Planner II g Project Scope: 1. Identify landfill removal constraints, alternatives, and potential impacts 2. Negotiate remedial approach with Regional Water Quality Control Board and San Mateo County 3. Complete CEQA review of the document 4. Complete construction plans and specifications to implement the remedial plan and submit for permits Supporting Departments: Legal Operations I Public Affairs Real Property Budget Estimate for 2010-11: Real Property Department: $156,000 Project Schedule: Finalize Remedial Plan Q1 —2010-11 Complete Bid Documents Q3— 2010-11 Solicit and Award Contract Q4—2010-11 Board/Committee Full Board Involvement: I Planning 17 of 26 Miapeninsula Regional Open Space Di.crict 1-Action PI n FY2 1 a 0 0 1 — Planning Department RESOURCE PLANNING AND STEWARDSHIP Key Project: Mt Umunhum Remediation and Restoration Priority: 1 Department/Program: Planning/Resource Planning and Stewardship Purpose: Perform site remediation at the former Almaden Air Force Station to remove hazardous materials and contamination, and demolish dilapidated structures, to prepare the site for the implementation of public access facilities and landform restoration. Project Manager: Kirk Lenington, Senior Resource Planner Project Scope: 1. Work with the United States Army Corps of Engineers to investigate, characterize, and clean-up the remaining contamination on site, and demolish structures not retained for reuse or interpretation 2. Amend consultant contract for additional technical assistance 3. Prepare for site remediation kick-off event, including selection of building to initiate demolition and consultant coordination to facilitate building demolition Supporting Departments: Administration Legal Operations Public Affairs— Fundraising Real Property- Secure Public Access Rights Budget Estimate for 2010-11: Planning Department: $305,277 Federal Appropriation Reimbursement: $133,957 Total Project Cost: $171,320 Project cost includes salary and benefits for interim project manager Project Schedule: Kickoff Event Q1 —2010-11 Remediation Plan Q3 - 2010-11 Begin Building Abatement and Demolition Q4—2010-11 Board/Committee Sierra Azul/ Bear Creek Redwoods Ad Hoc Committee Involvement: Full Board Planning 118 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 — Planning Department RESOURCE PLANNING AND STEWARDSHIP Key Project: Pond DR06 Repair at La Honda Creek Open Space Preserve Priority: Department/Program: Planning/Resource Planning and Stewardship Purpose: Repair failing earthen berm to avoid erosion and downstream sedimentation and protect California red-legged frog habitat. Project Manager: Julie Andersen, Resource Planner I Project Scope: 1. Secure permits (underway) 2. Release bid package, solicit bids and select contractor for project implementation 3. Retain a federally-permitted San Francisco Garter Snake biologist for construction oversight Supporting Departments: Legal Operations Real Property Budget Estimate for 2010-11: Planning Department: $86,000 Habitat Cons. Fund Grant (potential): $43,000 Five Star Grant (potential): $40,000 Total Project Cost: $ 3,000 Project Schedule: Award Contract Q2 - 2010-11 Construction Completed Q4—2010-11 Board/Committee Full Board Involvement: Planning 19 of 26 Mi eninsula ace Regional Open S istric 9 P P D t Action Plan FY2010-11 — Planning Department RESOURCE PLANNING AND STEWARDSHIP Key Project: Agricultural Policy Guide Priority: 2 Department/Program: Planning/Resource Planning and Stewardship Purpose: Develop an agricultural policy implementation guide for reference when purchasing and/or managing agricultural lands that is consistent with the District's Coastside Service Plan; this guide will also clarify the District's role in agricultural for the public at large. Project Manager: Kirk Lenington, Senior Resource Planner Project Scope: 1. Compile existing agricultural policies from the Coastside Service Plan, Resource Management Policies, and other District policies into one comprehensive document 2. Refine as necessary to comply and be consistent with the Coastside Service Plan 3. Consult with San Mateo Farm Bureau, San Mateo Agricultural Advisory Committee, and other groups 4. Hold a Board study session to review and edit the draft Agricultural Policy Guide Supporting Departments: Legal Operations Real Property Budget Estimate for 2010-11: Planning Department: $0 Project Schedule: Complete Draft Agricultural Policy Guide Q1 —2010-11 Board Adoption Agricultural Policy Guide Q2 —2010-11 Board/Committee Full Board Involvement: Planning 120 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 — Planning Department RESOURCE PLANNING AND STEWARDSHIP Key Project: Big Dipper Ranch Fisheries Restoration / Sediment Control Project Priority: 2 Department/Program: Planning/Resource Planning and Stewardship Purpose: Complete significant road and trail upgrades, including stream crossing improvements and proper road abandonment to reduce sediment transport and protect water quality and habitat for anadromous fish and other aquatic species. Project Manager: Matt Baldzikowski, Resource Planner 11 Project Scope: 1. Assist DFG in completion of new Biological Consultation with USFWS 2. Prepare for construction of road and trail improvements, scheduled for 2011 Supporting Departments: Legal Operations Budget Estimate for 2010-11: Planning Department: $10,000 Project Schedule: End of Construction Q4- 2011-12 Board/Committee Full Board Involvement: Planning 21 of 26 Miapeninsula Regional Open Space District Action Plan FY2010-11 — Planning Department RESOURCE PLANNING AND STEWARDSHIP Key Project: Resource Management Policies Priority: 2 Department/Program: Planning/Resource Planning and Stewardship Purpose: Update the District's Resource Management Policies, which guide current and future resource planning and management activities. Project Manager: Julie Andersen, Resource Planner I Project Scope: 1. Integrate the nine, new, tentatively-approved policies into an existing Resource Management Policy Document 2. Refine existing chapters as necessary to comply with Coastal Service Plan requirements 3. Complete education sidebars and cross reference chapters 4. Complete CEQA review of the document I Supporting Departments: Legal Operations— Updates to Resource Management Policy Chapters Budget Estimate for 2010-11: Planning Department: $25,000 Project Schedule: Study Session to review complete document Q2—2010-11 Adopt revise Resource Management Policy Q3— 2010-11 Board/Committee Full Board Involvement: i Planning 122 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 — Planning Department RESOURCE PLANNING AND STEWARDSHIP Key Project: Schilling Lake Management Plan Priority: 3 Department/Program: Planning/Resource Planning and Stewardship Purpose: Implement recommendations from the 2009-10 inundation study and present recommendations to Board for long-term lake management option. Project Manager: Meredith Manning, Senior Planner Project Scope: 1. Conduct outreach to neighbors and stakeholders 2. Hold a Use and Management Committee meeting to review and select a preferred management option from the FY2009/10 Technical Memorandum to address long- term management of the lake 3. Prepare CEQA document in accordance with Use and Management Committee recommendation 4. Forward the Use and Management Committee recommendation on the preferred management option for Schilling Lake to the full Board for review and consideration as an amendment to the Preserve's Use and Management Plan 5. Prepare the CEQA document based on the Board's tentative approval of the Use and Management Plan Amendment 6. Obtain final Board approval and CEQA certification 7. Proceed with approved long-term management plan implementation Supporting Departments: Legal Operations — Duckweed Removal Public Affairs Budget Estimate for 2010-11: Planning Department: $15,000 Project Schedule: Adopt management plan Q1 - 2010-11 Implement recommendations Q3 - 2010-11 Board/Committee Use & Management Committee Involvement: Full Board Planning 23 of 26 Miapeninsula Regional Open Space Di*trict Action Plan FY2010-11 — Planning Department artment STAFF FACILITY IMPROVEMENTS Key Project: South Area Field Office Site Preparation & Design Priori 2 Department/Program: Planning/Staff Facility Improvements Purpose: 1. Demolish remaining buildings and restore site for potential future staff facility. 2. Begin preliminary site planning for new facility. Project Manager: Zachary Alexander, Planning Technician Tina Hugg, Open Space Planner II Project Scope: 1. Conduct historic resource evaluation of main residence and accessory structures 2. Obtain demolition permits 3. Prepare bid documents and solicit bids for demolition 4. Award demolition contract 5. Oversee demolition and site cleanup 6. Conduct site pre-planning 7. Initiate staff facility design and proceed into programming through design development Supporting Departments: Legal Operations - Site Restoration and Review Facility Design Real Property i Budget Estimate for 2010-11: Planning Department: $255,000 - Planning & Design Real Property Department: $42,000 - Site Cleanup Total Project Cost $297,000 Project Schedule: Demolition plan Q1 —2010-11 Demolition Q2 —2010-11 Consultant retained Q3 - 2010-11 Schematic design Q4- 2010-11 Site cleanup Q4—2010-11 New facility Q4—2013-14 Board/Committee Facilities Ad Hoc Committee Involvement: Full Board Planning ( 24 of 26 Midpeninsula Regional Open Space District Action Plan FY2010-11 — Planning Department i STAFF FACILITY IMPROVEMENTS Key Project: Folger Ranch House Remodel Priority: 3 } Department/Program: Planning/Staff Facility Improvements Purpose: Design and implement basic habitability upgrades to make house available as a District residence. This site will provide a District residence and greater presence within the San Mateo Coastside. Project Manager: Erica Simmons O Space Planner 1 J g Open P Project Scope: 1. Complete programming, design, and permitting for improvements to house and water system 2. Prepare bid package for construction phase 3. Complete bid process and award contract for construction phase Supporting Departments: Legal Operations Budget Estimate for 2010-11: Planning Department: $81,000 Project Schedule: Schematic Design Q2 - 2010-11 Construction documents Q3 - 2010-11 Permitting Q3 - 2010-11 Bidding Q4—2010-11 Construction Q4- 2011-12 Board/Committee Full Board Involvement: Planning 25 of 26 II� Midfeninsula Regional Open Space Diy,rict Action Plan FY2010-11 — Planning Department STAFF FACILITY IMPROVEMENTS Key Project: Skyline Field Office Remodel Priority: 3 Department/Program: Planning/Staff Facility Improvements Purpose: Upgrade the Skyline Field Office to address the deficient HVAC system, lack of wet room, and other staff facility priority issues. Project Manager: Tina Hugg, Open Space Planner II Project Scope: 1. Amend consultant contract to complete programming phase to identify project design options and costs 2. Select preferred alternative, prepare CEQA findings, and present to the full Board for approval 3. Prepare construction plans and specifications for expansion of the field office/shop 4. Submit permit applications Supporting Departments: Administration/IT— Provide Communications Connections Legal Operations Budget Estimate for 2010-11: Planning Department: $146,000 Project Schedule: Preliminary design Q2—2010-11 Final design Q4—2010-11 Construction Q3 - 2012-13 Board/Committee Facilities Ad Hoc Committee Involvement: Full Board Planning 26 of 26 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT PUBLIC AFFAIRS DEPARTMENT ACTION PLAN FY2010-11 201 0- 1 1 Action Plan Public Affairs Department I FY 2010 - 11 Action Plan - Proiect Summaries - Dept: Public Affairs Otter , Eatlmatec tep Project Name Purpose ©+escrpton Departrnerits Completion Budget Involved Date FY 16111 PROGRAM: PUBLIC INFORMATION AND OUTREACH Priority 1 "Preserve Your Incentive program to encourage This Program provides an opportunity for the District to Planning Q3-2012/13 $0 Health"/"Open people to improve their health by reach out to the community with a new focus—through Operations Spaces, Healthy recreating on District preserves; health and wellness, by providing open space and trails Places" Program improve knowledge of the District. as a resource for bettering one's health. In addition, the Implementation Program also provides an opportunity for the District to (program was engage constituents in diverse communities. *(budget formerly referred to will be required in FY2011-12)*; approximately$85,000 as "Healthy Trails" for program production costs + hiring a program as a placeholder)— assistant($48,056-61,666 salary range). PROGRAM DECISION DEFERRED UNTIL FY2011-12 District Coffee Table Celebrate the District's 40th Production of a District coffee table book, featuring Planning Q3-2012113 $3,200* Picture Book— anniversary in November 2012; photography, artwork, and poetry from local artists, as a Legal Content Gathering improve constituents' knowledge of key component to celebrate the District's 40th Phase the District. anniversary. (Additional budget will be required in FY2011-12; approximately$25,000 for ublisher/ ublishin ex enses. Redesign News To make District news and Creation of a one-stop shop for media and the public to Q3-2010/11 $1,000 Page information easier for staff to update get up-to-date news and information about the District. online and more accessible to journalists and the public on the District's Web site. Diversity Outreach Assess interests and needs of Research needs of communities, meet with groups and All Departments Q4-2010/11 $7,000 District's ethnically diverse develop outreach strategy. communities. Public Affairs - 1 FY 2010 - 11 Action Plan - Pro'ect Summaries - Dept: Public Affairs Other Estimated Dept Project Name Pair ►ose = Desc�iptrr�r>i Departrtnslnts Corr'Pletil . Budget Invealved ©ate` FY 16111 Mt. Umunhum Work with legislators and Work with the District's Washington lobbyist to ensure Operations Q1 -2010/11 $31,500 constituents to clean up the former that federal funding for the cleanup continues. Organize Planning Air Force base. an event to signal the start of the cleanup. Work with Legal Planning to hold public meetings to gather input on ( future recreational features of the remediated site. [ Environmental To create a campaign using There will be particular focus on current trail-use issues. Operations Q4-2010/11 $2,000 Ethics Campaign education, outreach, restoration, This project can help lay a basic groundwork of Planning patrol and enforcement to help environmental ethics for existing and new preserve preserve users learn to be good visitors. stewards of public land. Crisis To clearly define Public Affairs'and This plan will define how Public Affairs and other Operations Q2-2010/11 $0 Communications other departments' roles and departments(AO staff, field staff)coordinate with each Administration Plan responsibilities in communicating other and with other agencies during a crisis. during a crisis such as a fire or lost hiker; establish an Incident Command System. Priority 2 eNature Wildlife Online resource to improve Partnership program with Shearwater, Inc. to provide Legal Q4-2010/11 $500* Guides PROJECT constituents' knowledge of the District eNature Wildlife Guides to educate local communities IS CONTINGENT and the natural environment; about the wild places (and its inhabitants) preserved by UPON establish the District as the resource the District. *(for additional tech support services at a SHEARWATER'S expert for flora and fauna found on its rate of$100 per hour). ABILITY AND preserves; increase the District's AVAILABILITY TO outreach and involvement with SUPPORT THE community groups. PROGRAM I Public Affairs -2 FFY 2010 - 11 Action Plan - Project Summaries - Dept: Public Affairs Other Estimated Dept Project Name Purpose Description Departments Completion Budget Involved Date: FY_111 Visitor Estimate To estimate the number of visitors to This project represents the first time the District has Operations Q4-2010/11 $1,000 Survey—Phase 1111 District preserves in different made a comprehensive, long-term effort to gather Implementation seasons. estimates of the number of individuals who have visited District open space preserves. The Visitor Estimate Survey Project results will provide the Board and field and administrative staff with valuable data and usable knowled a about preserve visitors. Media Training To provide District board, Training will provide a better understanding of the media Q4-2010/11 $3,000 management and staff with regularly and how it works, and the tools to effectively and recurring media traininprofessionally work with the media. Explore Blogging To explore the use of a blog as an In addition to the District's printed newsletter, a blog is a Legal Q4-2010/11 $200 additional way to communicate the new, creative and personal way to communicate. District's messages. Supporting Projects (list sorted by priority) - Guadalupe River Mercury TMDL Planning - Hicks Flat mercury remediation Planning Mindego Landfill remediation Planning - Hawthorn property transfer Real Property - Potential new land additions Real Property - Mt. Umunhum Remediation and Restoration Planning -Sierra Azul/Bear Creek Master Plan Planning -Cooley Landing Planning - District-wide Strategic Plan Administration - District-wide Database Project Administration -2010 election Administration - Sudden Oak Death monitoring&research Operations - Control of Slender False Brome Operations - El Corte de Madera Creek Watershed Protection Program Planning - El Corte de Madera Creek Staging Area Improvements Planning -Adjoining Neighbors Database Planning -Thornewood trail improvements Planning ' Public Affairs-3 FY 2010 - 11 Action Plan - Proiect Summaries - Dept: Public Affairs Other Estimated Dept Project Name Purpose Description Departments Completion Budget Involved Date FY 10/11 • Russian Ridge U&M Plan Amendment Planning •GGNRA Tower Construction Real Property • Purisima to the Sea Real Property • Integrated Pest Management Program Operations • District-wide Intranet Administration • Encroachment resolution Real Property • Bear Creek Stables Request for Proposal/Lease Real Property • Review options for Stevens Canyon Ranch Management-orchard operations Real Property • Cash flow and cost analysis Administration • Fremont Older Staging Area Improvements Planning The following projects have not been prioritized because the have been classified as priority_ 3 • Driscoll Master Plan Phase 1 Implementation - Planning • Purisima Creek Redwoods lower parking expansion Planning • La Honda Creek DR06 Repair Planning • Big Dipper Road restoration Planning • Integrated Accounting, Budget, and Finance Software Administration •Year-end financial audit Administration • Safety Program/IIPP Update +Training Administration •Staff Retention and Attraction Survey Implementation Administration • District Ordinance update Operations • Prescribed burns Operations •Conservation grazing program Operations •Skyline Ridge Tree Farm Restoration Operations •Alpine Pond Long Term Management Plan Operations • El Sereno U&M Plan Amendment Planning • Land purchase partnerships Real Property •Alma College Conditions Assessment Planning Ongoing • Promote diverse media coverage of the District that communicates its key messages. • Host special events and other noteworthy celebrations such as the Mt. Umunhum Media Event, Bridle Trail, Ridge Trail Cruz. • Produce the quarterly newsletter Open Space Views, including the 2009-10 Annual Report; coordinate graphic design, print, mail. Public Affairs-4 i FY 2010 - 11 Action Plan - Proiect Summaries - Dept: Public Affairs Other Estimated Dept Project Name Purpose Description Departments Completion Budget Involved Date! FY 10/11 I • Produce and update District trail brochures and other printed matter; create new brochures for special activities/topics as needed. • Hold an annual public meeting to review the Good Neighbor Policy(and brochure)and its implementation and effectiveness. • Continue to promote the District's trail guide book Peninsula Tales & Trails. •Work with Planning and Operations to design, write, and edit content for signs and signboards; attend Sign Committee meetings. • Develop District advertisements for public meetings, announcements, docent and volunteer recruitment, etc. as needed. • Develop collaborative partnerships with other organizations to help the District achieve its mission. • Maintain and improve the District Web site to efficiently serve our volunteers, community, constituents and staff with timely/relevant news and project information. I Public Affairs - 5 FY 2010 - 11 Action Plan - Pro'ect Summaries - Dept: Public Affairs Other Estimated , Dept Project Name Purpose Description Departments Completion Budget Involved Date FY 10111 PROGRAM: LEGISLATIVE, FUNDING AND ORGANIZATIONAL RELATIONS Priority 1 2011-2012 Draft program for the 2011-2012 At the beginning of each two-year session of the Planning Q4-2010/11 $0 Legislative Program legislative session. California State legislature, staff prepares a Legislative Operations Program outlining the District's state legislative priorities Real Property and the federal legislative priorities for Board review and Legal adoption. Administration State Legislation Implement top priorities of the Work with the District's legislative advocate and with Planning Q4-2010/11 $28,000 District's state legislative plan. legislators and their staff to sponsor and support the Operations Board-approved Legislative Program. Update Real Property Legislative Program to respond to changing political Legal landscape. Seek coordination and support from other Administration special districts. Federal Legislation Implement top priorities of the Work with the District's legislative advocate and with Planning Q4-2010/11 $0 District's federal legislative plan. legislators and their staff to sponsor and support the Operations Board-approved Legislative Program. Update Real Property Legislative Program to respond to changing political Legal landscape. Seek coordination and support from other special districts. PROGRAM: COMMUNITY PROGRAMS Priority 1 _ Geocaching To promote outdoor time for children This program takes the trend toward technology-driven Operations Ongoing $4,000 Program and their parents in a style that is entertainment into account and provides a direct Legal program; relevant to today's technology-driven connection to nature for children and adults alike develop and youth. through the use of GPS technology. implement in FY 2010/11 District-Wide Begin implementing the District-wide The Plan identifies the best opportunities and strategies Planning Q4 -2010/11 $12,000 Interpretive Plan: Interpretive Plan which was for site-specific interpretation of natural and cultural Operations Implementation- developed in FY 2009-10. resources found on all District preserves. Phase 1 will Phase 1 implement one or two interpretive projects from the Plan. Public Affairs -6 i 2010 - 11 Action Plan - Protect Summaries - Dept: Public Affairs Other Estimated Dept Project Name Purpose Description Departments Completion Budget Involved Date FY 10111 TAP(Transportation To educate school officials about To identify underprivileged schools within District Q4-2010/11 $0 Assistance TAP funding(and the free Spaces & boundaries, develop a direct outreach strategy, and Program)- Species field trip program). make contact with school officials.Assess program Underprivileged suitability through feedback. Schools Direct Outreach Family Programs: Provide family programming that This will be a pilot partnership to share resources, and Operations Q3-2010/11 $1,000 Collaborative allows children and parents to leverage staff and volunteers from both organizations to Discovery Days with experience nature; learn about provide two family activity days. Santa Clara Valley habitat protection, pond life, and bird Audubon Society conservation in partnership with a local nonprofit organization, Santa Clara Valley Audubon Society SCVAS . Priority 2 Volunteer Memorial Research and identify a location (or Research and determine good locations and appropriate Operations Q4-2010/11 $0 Plan Development locations)and method for structure. Create guidelines and procedures. Planning memorializing deceased District volunteers and docents. Ongoing •Community Hosted Outreach Events (i.e. Westwind, Woodside Envirofest); Research, respond to requests, attend as appropriate. • District hosted Community Events(i.e. Nature Center Opening Wk'nd. Co-lead annual BART Cruz w/ Ridge Trail Council). -Coordinate spring and fall Spaces &Species field trips-docent/class scheduling; school/teacher and field office communication. • Docent recruitment-development/placement of print/online/community ads and flyers; track incoming recruits and results. • Plan, coordinate, implement and evaluate 2010 Volunteer Recognition Event. -Schedule and lead annual training for staff. Update training materials, etc. -Schedule and coordinate 50+outdoor service projects, including April Earth Day and June Trail Days events. •Continue to manage the existing ARMS program, make adjustments to current ten-member team to allow for varied participation. •Schedule guest speaker/instructor enrichment trainings or presentations for volunteers. • Recruit for, coordinate, and lead 2010 spring Trail Patrol Training Class. - Coordinate and lead VTP-Team Patrol Days at preserves with regulations or other ongoing challenges. Public Affairs- 7 I FY 2010 - 11 Action Plan - Project Summaries - Dept: Public Affairs Other =EstimatedDeptProject Name Purpose Description Departments Involved i • Manage special project volunteer requests and coordinate with appropriate staff members. • Manage Contact Database for all departments and lead development of new manual. • Create and send periodic/quarterly E-blast volunteer updates, newsletters, etc. • Plan, schedule, and manage 200+quarterly docent-led activities for the public. • Process requests for docent-led hikes and other activities from constituents. • Manage Daniels Nature Center including docent scheduling, and maintenance and operational needs. • Plan and coordinate annual Fremont Older House and Garden Tours for public- including docent scheduling, media outreach, tenant communication, transportation supplier. • Provide docent training for three programs: coordinate biannual ten-week OAD training(offered every even year); also conduct training in February-March (six weeks)for OELs, and in March for NCHs. • NETWORKING: meet with groups like MEEA(environmental education), DOVIA(?), VAN (volunteer administration), NAI-Chapter 9 (interpretation)for professional development, and programmatic or project collaboration. •TRAINING: Research and/or solicit other organizations for partnerships to provide new enrichment/joint training opportunities for volunteers. Continue to working with POST (June 2010 "Fauna and Tracking"class). • Host and attend Volunteer Management-Best Practices Roundtable meetings and trainings. - I I Public Affairs -8 201 0 - 1 1 Action Plan Public Affairs Departri"ient Midpeninsula Regional Open Space District Action Plan FY2010-11 - Public Affairs Department PUBLIC AFFAIRS DEPARTMENT The Public Affairs Department Action Plan for FY 2010-11 includes the department's basic policy objective, core functions, ongoing activities, key projects that will require a significant amount of staff time and/or resources. Contents Programs:..................................................................................................................................1 BasicPolicy Objective: ............................................................................................................I CoreFunctions: ........................................................................................................................1 StaffResources ........................................................................................................................1 PUBLIC INFORMATION AND OUTREACH...............................................................................2 "Preserve Your Health"/"Open Spaces, Healthy Places" Program.........................................2 District Coffee Table Picture Book— Content Gathering Phase...............................................3 RedesignNews Page on Web Site .........................................................................................4 DiversityOutreach ..................................................................................................................5 Environmental Ethics Outreach Campaign..............................................................................6 CrisisCommunications Plan ...................................................................................................7 eNatureWildlife Guides ..........................................................................................................8 Visitor Estimate Survey— Phase IV Implementation................................................................9 MediaTraining......................................................................................................................10 ExploreBlogging...................................................................................................................11 Legislative, Funding and Organizational Relations..............................................................12 Mt. Umunhum .......................................................................................................................12 Legislative Program for 2011-2012 StateLegislation ....................................................................................................................14 FederalLegislation................................................................................................................15 CommunityPrograms ............................................................................................................16 GeocachingProgram............................................................................................................16 District-Wide Interpretive Plan: Implementation - Phase 11....................................................17 TAP (Transportation Assistance Program): Direct Outreach to Underprivileged Schools......18 Collaborative Family Programming with Santa Clara Valley Audubon Society......................19 Volunteer/ Docent Memorial Plan Development. ...................................................................20 Mid peninsula Regional Open Space District Action Plan FY2010-11 - Public Affairs Department PROGRAMS: • Public Information and Outreach • Legislative, Funding and Organizational Relations • Community Programs BASIC POLICY OBJECTIVE: The District educates and makes clearly visible to the public the purposes and actions of the District, and actively encourages public input and involvement in the District's decision-making process and other activities. CORE FUNCTIONS: A. Maximize general public's awareness, understanding and their involvement with the District, and ensure constituents understand the value of the District's activities such as preserving the ecosystem. B. Generate support among opinion leaders, key policyrnakers, ethnic groups and the general public for District acquisition, preservation, restoration, and interpretive/education projects and programs. C. Implement top priorities of the District's legislative plan and protect the District's funding structure. D. Offer variety of community programs, which enhance visitors' experiences, provide opportunities to educate, and involve people in the preservation, restoration and enjoyment of open space. E. Provide District materials and information to community members and public officials, to ensure full knowledge and understanding of the District, its programs and activities. Staff Resources: (Stated in FTE's— Full Time Equivalents) FTEs Position Title 1.0 Public Affairs Manager 1.0 Communications Specialist 1.0 Public Affairs Specialist 1.0 Web Content Coordinator 1.0 Volunteer Programs Coordinator 1.0 Docent Programs Coordinator 1.0 Assistant Programs Coordinator 1.0 Administrative Assistant 8.0 Total FTEs Public Affairs) 1 of 20 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Public Affairs Department PUBLIC INFORMATION AND OUTREACH Key Project: "Open Spaces, Healthy Places" Program** "Research will continue in FY2010-11; Program decision Priority: deferred until FY2011-12 1 Department/Program: Public Information and Outreach Purpose: 1. Incentive program to encourage people to improve their health by recreating on District preserves. 2. Improve knowledge of the District. Project Manager: Kristi Britt, Public Affairs Specialist Project Scope: "Program was formerly referred to as "Healthy Trails" as a placeholder 1. Continue program research, including establishing dialogue with potential partnership health organizations and wellness-oriented businesses. 2. Continue development of program project proposal; possibly establish formal agreements/contracts. 3. Present project proposal to Board. Future Fiscal Years: 1. Begin production of program materials, including program guide, which includes selected trail/preserve route maps (maps to be prepared by Planning dept. staff), t-shirts, giveaways, program gift, promotion materials, etc. 2. Advertise, recruit, and hire a program assistant 2011-12 3. Determine if handling fulfillment in-house or by contract with fulfillment company(estimated costs $30,000 - $5.00 per mailing packet x 6,000 registrants) 4. Create program Web page[s] 5. Create registration database 6. Fulfill partnership obligations (table at events, provide materials, presentations, etc.) 7. Launch of program, including "kick-off event' (Jan. 2012) 8. Maintenance of program Supporting Departments: Planning, Operations Budget Estimate for 2010- Total Project Cost: $0 11: Budget will be required in FY2011-12 - approximately $85,000 for program production costs + hiring a program assistant ($48,056-61,666 salary range). Program production costs will be dependent on partnership opportunities Project Schedule: Ongoing; first year of public participation in program will end I Q3—2012-13 Board/Committee Project proposal presented to Board in Q4—2010-11; future Involvement: approval of staff position (program assistant) to help support the program —2011-12 Public Affairs) 2 of 20 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Public Affairs Department Key Project: District Coffee Table Picture Book— Content Gathering Phase Priority: Department/Program: Public Information and Outreach Purpose: 1. Celebrate the District's 40th anniversary in November 2012. 2. Improve constituents' knowledge of the District. Project Manager: Kristi Britt, Public Affairs Specialist Project Scope: 1. Select publisher from RFP process, draft contract, begin early coordination with the publisher. 2. Continue to promote and distribute "calls for artwork and poetry" in the District newsletter, press releases, e-blasts, postings at local art studios, etc. 3. Begin gathering book content, including photographs, artwork, poetry and captions; coordinate with artists as needed. 4. Begin drafting manuscript sections and/or coordinating with Board, staff, or others (sections such as "Welcome from the GM," "Foreword," "Introduction," "Credits/Acknowledgements," etc.) Future Fiscal Year: 1. Final review of photos, artwork, poetry, manuscript sections in preparation for providing them to the publisher. 2. Editorial, production, review, print schedule. 3. Book produced and delivered. 4. Anniversary event featuring the coffee table book. Supporting Departments: Possibly Planning for inclusion of a District map Budget Estimate for 2010- Public Affairs Dept.: $3,200 (additional budget will be required 11: in 2011-12)* Total Project Cost: $28,200 *approximately $25,000 for publisher/publishing expenses. Project Schedule: Project will be ongoing, and will continue through 2012-13. Project completion date will be November 2012. Board/Committee LFPAC Committee—review of staff-recommended book format Involvement: and selection of photos, artwork & poetry, etc.; possible Board approval of contract for publishing services (if contract is over $25,000) Public Affairs) 3 of 20 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Public Affairs Department Key Project: Redesign News Page on Web Site Priority: 1 Department/Program: Public Information and Outreach Purpose: 1. To make District news and information easier for staff to update online and more accessible to journalists and the public on the District's Web site. 2. Create a one-stop shop for media and the public to get up- to-date news and information about the District. Project Manager: Leigh Ann Maze, Communications Specialist Project Scope: 1. Q1: Research successful news web pages. 2. Q1: Brainstorm features we would like to see on our page (press releases, blog, video, photos galleries, RSS feed, articles about the District, newsletter, etc.). 3. Q2: Work with Web Content Coordinator on design. 4. Q3: Implement design on District Web site and populate and update daily. Supporting Departments: None I'I Budget Estimate for 2010- Public Affairs Dept.: $1,000 -for outside design help if needed 11: Total Project Cost: $1,000 Project Schedule: Q3—2010-11 Board/Committee None Involvement: Public Affairs) 4 of 20 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Public Affairs Department Key Project: Diversity Outreach Priority: 1 Department/Program: Public Information and Outreach Community Programs Purpose: Assess the interests and needs of our ethnically diverse community and develop an outreach strategy that encourages more people to get outdoors and experience the District's open space preserves. Project Manager: Rudy Jurgensen, Public Affairs Manager Project Scope: 1. Quantitative research: segment the results of the District's May 2007 study by demographic data. Conduct literature research of parks/recreation studies on use and behavior of different ethnic groups. 2. Meet with and listen to ethnic communities (individuals, community groups) to understand what are their interests and concerns. 3. Draft strategic outreach plan. 4. Partner with other agencies to see what they have done in this area. 5. Evaluate internal/agency-wide opportunities for diversity Supporting Departments: None Budget Estimate for 2010- Public Affairs Dept.: $7,000 11: Total Project Cost: $7,000 Project Schedule: Further analysis of 2007 study Q1 —2010-11 Community meetings Q2 & Q3—2010-11 Draft outreach plan Q4—2010-11 Board/Committee None Involvement: Public Affairs) 5 of 20 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Public Affairs Department Key Project: Environmental Ethics Outreach Campaign Priori 1 Department/Program: Public Information and Outreach Purpose 1. To educate existing and new preserve visitors on basic environmental ethics through education, outreach, I restoration, patrol and enforcement. 2. There will be particular focus on current trail-use issues and education of new preserve users on good stewardship of public lands. Project Manager: Leigh Ann Maze, Communications Specialist Project Scope: 1. Q1: Assemble a multi-departmental team including representatives from Public Affairs, Operations and Planning. 2. Q1: Conduct necessary research, create an outreach plan. 3. Q2-Q3: Implement plan through a coordinated, multi- departmental effort using education, outreach, patrol, restoration and enforcement. 4. Q4: Review effectiveness of the program and decide if and how to continue forward. Supporting Departments: Planning, Operations Budget Estimate for2010• Public Affairs Dept.: $2,000 -for educational and outreach 11 materials, and partnership with Leave No Trace. Total Project Cost: $2,000 Project Schedule: Q4—2010-11 Board/Committee None Involvement: Public Affairs) 6 of 20 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Public Affairs Department Key Project: Crisis Communications Plan Priority: I Department/Program: Public Information and Outreach Purpose: This plan will define how Public Affairs and other departments (AO staff, field staff) coordinate with each other and with other agencies during a crisis. Project Manager: Leigh Ann Maze, Communications Specialist Project Scope: 1. Q1: Gather information and research (existing operations plan, crisis plans from similar agencies, etc.) and write District plan. 2. Q1: Get necessary approval and finalize plan. 3. Q2: Have plan ready to implement before fire season begins. Supporting Departments: Operations Budget Estimate for 2010- Total Project Cost: $0 11: Project Schedule: Q2 —2010-11 Board/Committee None Involvement: Public Affairs) 7 of 20 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Public Affairs Department Key Project: eNature Wildlife Guides Priority: 2 Department/Program: Public Information and Outreach Purpose: 1. Online resource to improve constituents' knowledge of the District and the natural environment; establish the District as the resource expert for flora and fauna found on its preserves. 2. Increase the District's outreach and involvement with community groups. Project Manager: Kristi Britt, Public Affairs Specialist Project Scope: "PROJECT IS CONTINGENT UPON SHEARWATER'S ABILITY/AVAILABILITY TO SUPPORT THE PROGRAM 1. In coordination with Shearwater, Inc., launch the eNature Wildlife Guides on the District's Web site. 2. Follow up on any technical issues "bugs"that arise during the established timeframe for Beta. 3. Promote the eNature Wildlife Guides (newsletter, e-blast, press release, etc.). 4. Work with District volunteers to further customize the guides as applicable to District preserves. Supporting Departments: ''''' Legal Budget Estimate for 2010- Public Affairs Dept.: $500 -for additional tech support services 11: at a rate of$100 per hour Total Project Cost: $500 Project Schedule: Customization of the Wildlife Guides will be ongoing. Board/Committee '' Board Report to the Board Involvement: Public Affairs) 8 of 20 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Public Affairs Department Key Project: Visitor Estimate Survey— Phase IV Implementation Priority: 2 Department/Program: Public Information and Outreach Purpose: To estimate the number of visitors to District preserves in different seasons. Project Manager: Kristi Britt, Public Affairs Specialist Project Scope: 1. Preserves to be surveyed using infrared trail counters at multiple entry locations for a designated minimum two- week period include: • Fremont Older • Sierra Azul • Ravenswood • St. Joseph's Hill • Thornewood • El Corte de Madera Creek • Purisima Creek Redwoods • Windy Hill Supporting Departments: Operations Budget Estimate for 2010- Public Affairs Dept.: $1,000 11: Total Project Cost: $1,000 Project Schedule: Q4—2010-11 Board/Committee Project Report Memo to the Board, General Manager, and Involvement: Department Managers Public Affairs) 9 of 20 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Public Affairs Department Key Project: Media Training Priority: 1 Department/Program: Public Information and Outreach Purpose: To provide District board, management and staff with regularly recurring media training in order to provide a better understanding of the media and how it works, and the tools to effectively and professionally work with the media. Ideally, the training will be added to the regular training schedule, and be provided every two years. Project Manager: Leigh Ann Maze, Communications Specialist Project Scope: 1. Q1: Research trainers, secure services 2. Q2: Set training date 3. Q3 or Q4: Hold training Supporting Departments: Administration, Operations Budget Estimate for 2010- Public Affairs Dept.: 3 000 9 $ ,P 11: Total Project Cost: $3,000 Project Schedule: Q4—2010-11 Board/Committee Board to participate in training Involvement: Public Affairs) 10 of 20 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Public Affairs Department Key Project: Explore Blogging Priority: 2 Department/Program: Public Information and Outreach Purpose: Explore the use of an employee blog as an additional way to communicate timely and interesting stories and information about the District via the Web site and in addition to the District's printed newsletter. A new way to creatively and personally get the District's messages across to employees and the public. Project Manager: Leigh Ann Maze, Communications Specialist Project Scope: 1. Define content and blog rules. 2. Choose a platform, name, and start a blog. 3. Work with Web Content Coordinator to establish blog on District Web site. 4. Update stories, photos, videos regularly. Supporting Departments: Legal Budget Estimate for 2010- Public Affairs Dept.: $200 -for domain name registration, web 11: hosting fee, and template, if necessary. Total Project Cost: $200 Project Schedule: Q4—2010-11 Board/Committee None Involvement: Public Affairs) 11 of 20 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Public Affairs Department LEGISLATIVE, FUNDING AND ORGANIZATIONAL RELATIONS Key Project: Mt. Umunhum Priority: 1 Department/Program: Legislative, Funding and Organizational Relations Purpose: Work with legislators and constituents to clean up the former Air Force base. Project Manager: Rudy Jurgensen, Public Affairs Manager Project Scope: 1. Work with the District's Washington lobbyist to ensure that federal funding for the cleanup continues. 2. Organize an event to signal the start of the cleanup. 3. Work with Planning to hold public meetings to gather input on future recreational features of the remediated site. Supporting Departments: Operations, Real Property, Planning, Legal Budget Estimate for 2010- Public Affairs Dept.: $31,500 ($1,500 for the event to signal the 14: start of the cleanup) Total Project Cost: $31,500 Project Schedule: Q4—2010-11 Board/Committee LFPAC review Involvement: Public Affairs) 12 of 20 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Public Affairs Department Key Project: Legislative Program for the 2011-2012 Legislative Session Priority: 1 Department/Program: Legislative, Funding and Organizational Relations Purpose: Draft program for the 2011-2012 legislative session. Project Manager: Rudy Jurgensen, Public Affairs Manager Project Scope: 1. Prepare a Legislative Program for the 2011-2012 session of the California State legislature outlining the District's state legislative priorities and the federal legislative priorities for Board review and adoption. Supporting Departments: Planning, Real Property, Operations, Legal. (The departments will help create the legislative program by identifying issues that could benefit from a legislative solution.) Budget Estimate for 2010- 11: Project Schedule: Q4—2010-11 Board/Committee LFPAC review Involvement: Public Affairs) 13 of 20 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Public Affairs Department Key 1 9 Project: State Legislation Priority: 1 Department/Program: Legislative, Funding and Organizational Relations I Purpose: Sponsor and support the Board-approved Legislative Program. Project Manager: Rudy Jurgensen, Public Affairs Manager Project Scope: 1. Work with the District's legislative advocate and with legislators and their staff to sponsor and support the Board- approved Legislative Program. 2. Update Legislative Program to respond to changing political landscape. 3. Seek coordination and support from other special districts. Supporting Departments: Operations, Real Property, Planning, Legal. (The departments will help create legislative solutions and contribute expertise needed to evaluate legislation and its impact on the District.) Budget Estimate for`2010 Public Affairs Dept.: $28,000 11: Total Project Cost: $28,000 Project Schedule: Q4—2010-11 Board/Committee LFPAC review Involvement: Public Affairsl 14 of 20 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Public Affairs Department Key Project: Federal Legislation Priority: Department/Program: Legislative, Funding and Organizational Relations Purpose: Sponsor and support the Board-approved Legislative Program. Project Manager: Rudy Jurgensen, Public Affairs Manager Project Scope: 1. Work with the District's legislative advocate and with legislators and their staff to sponsor and support the Board- approved Legislative Program. 2. Update Legislative Program to respond to changing political landscape. 3. Seek coordination and support from other special districts. Supporting Departments: Operations, Real Property, Planning, Legal. (The departments will help create legislative solutions and contribute expertise needed to evaluate legislation and its impact on the District.) Budget Estimate for 2010- 11: Project Schedule: Q4—2010-11 Board/Committee LFPAC review Involvement: Public Affairs) 15 of 20 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Public Affairs Department COMMUNITY PROGRAMS Key Project: Geocaching Program Priority: 1 Department/Program: Public Information and Outreach Community Programs Purpose: To promote outdoor time for children and their parents in a style that is relevant to today's technology-driven youth. Project Manager: Jennifer Williams, Assistant Program Coordinator Project Scope: 1. Research various options for creating a District geocaching program. Contact program coordinators in other agencies and discuss other models implemented by various levels of government. 2. Meet with current geocache volunteer manager and affiliated instructor to discuss possible options. 3. Draft District Geocaching Program. 4. Draft materials for promotion of program. Purchase any necessary equipment, and offer training for staff and volunteers. 5. Promote program through materials, online, and via media outreach II, Supporting Departments: Operations, Legal Budget Estimate for 2010 Public Affairs Dept.:$1,500 GPS units 11: $500 Printed materials $1,000 Geocaches and included materials $1,000 Hire trainer for staff and volunteers Total Project Cost: $4,000 Project Schedule: Q4—2010-11 Q1: Research possible program ideas. Meet with contacts in geocaching community and trainer Q2 & Q3: Develop plan Q4: Launch Program Board/Committee None Involvement: Public Affairs) 16 of 20 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Public Affairs Department Key Project: District-Wide Interpretive Plan: Implementation - Phase II Priori : 1 Program: Community Programs Public Information and Outreach Purpose: 1. To expand interpretation efforts in order to involve more constituents and provide a richer experience for Bay Area residents using the professionally developed District-wide Interpretive Plan (Phase I prepared FY 2009-10). The Plan identifies the best opportunities and strategies for site- specific interpretation of natural and cultural resources found on all District preserves. 2. Phase II will begin the implementation process of one or two top-ranked interpretive projects identified in the District- wide Interpretive Plan. Project Manager: Renee Fitzsimons, Docent Programs Coordinator Project Scope: 1. Select one or two interpretive projects from the District-wide Interpretive Plan that provide topical and thematic recommendations for each preserve's interpretive opportunities. 2. For each selected project, incorporate recommendations for use of technology/nature interfaces that can be especially useful in fulfilling the District's overall interpretive goals. 3. Implement projects that further resource management goals. 4. Integrate the District-wide Interpretive Plan recommendations with related preserve master plans currently being prepared, and also with goals for a display at the Red Barn in La Honda Creek Preserve, and for a self-guided interpretive "nature discovery" trail around Alpine Pond at Skyline Ridge Preserve. 5. Identify potential partnership opportunities with other agencies or organizations. Supporting Departments Operations, Planning Budget Estimate for 2010- Public Affairs Dept.: $12,000 - plan/design and j 11: installation/production of one or two projects Total Project Cost: $12,000 Project Schedule: March 31, 2011 — Phase II Implementation of selected projects for FY 2010-11 Board/Committee None Involvement: Public Affairs) 17 of 20 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Public Affairs Department Key Project: TAP (Transportation Assistance Program): Direct Outreach to Underprivileged Schools Priority: 1 Department/Program: Public Information and Outreach Community Programs Purpose: 1. To identify underprivileged schools (Title 1)within District boundaries. 2. Develop outreach strategy. 3. Make contact with school officials in order to educate them about the free Spaces & Species field trip program and TAP funding. 4. Assess whether TAP reimbursement mechanism effectively addresses schools' procedural needs. 5. Assess whether field trip curriculum meets academic needs of students that are behind state academic standards. Project Manager: Jennifer Williams, Assistant Program Coordinator Project Scope: 1. Research all school districts/schools within District boundaries for current financial standing. Obtain current contact information and reconcile with current 270-count mailing list. 2. Draft template/guide for direct outreach to schools. 3. Involve docents in outreach through docent task force. 4. Call and/or visit school officials to a.) share information regarding free field trips and TAP and b.)discuss if programs offered meet their academic needs and are feasible based on schools' hardships. Supporting Departments: Docent volunteers Budget Estimate for 2010- Total Project Cost: $0 11: Project Schedule: Q4—2010-11 Q1: Meet with docent task force. Research schools/ school status. Q2 & Q3: Draft outreach materials and guide. Meet with docents and assign schools for contact. Contact and meet with school officials. Q4: Meet with docents. Discuss findings from contacts. Determine success of outreach by number of`new' schools applying to field trips and TAP funding. Board/Committee None Involvement: Public Affairs) 18 of 20 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Public Affairs Department Key Project: Collaborative Family Programming with Santa Clara Valley Audubon Society Priori! : I Program: Community Programs Purpose: Provide family programming on District preserves that enables children and parents to have fun; experience nature; learn about habitat protection, pond life, and bird conservation in partnership with a local nonprofit organization: Santa Clara Valley Audubon Society (SCVAS). These collaborative events will be promoted through the local Children in Nature Collaborative network for broader audience advertising. Project Manager: Ren6e Fitzsimons, Docent Programs Coordinator Project Scope: 1. Work with SCVAS to develop, advertise, and implement day-long nature discovery pilot event for families which may be turned into an annual event. Expected participation: 100-200 people per event. 2. This will be a pilot partnership to share resources, and leverage staff and volunteers from both organizations to provide two family activity days: Bird Scavenger Hunt Spring 2010. Families will have a list of birds and bird behavior to search for at various preserves; docents and volunteers will assist and engage participants in discovery efforts (weekend day). "Birds and Bugs".- Family Discovery Day. Summer 2010. Multi-activity"camp" at Daniels Nature Center (weekend or weekday)focused on pond discovery (collection and identification of organisms) and interpretive walks with bird and other animal themes. Activities will be led by staff, volunteers and docents. 3. District Docents and SCVAS volunteers will be key resources to implement and provide event activities. Recruit and train as needed. Supporting Departments: Operations Budget Estimate for 2010- Public Affairs Dept.: $1,000 11: Total Project Cost: $1,000 Project Schedule: Q2 —2010-11 Board/Committee None Involvement: Public Affairs) 19 of 20 Midpeninsula Regional Open Space District Action Plan FY2010-11 - Public Affairs Department Key Project: Volunteer/ Docent Memorial Plan Development Priority: 2 Department/Program: Public Information and Outreach Community Programs Purpose: Research and identify a location (or locations) and method for memorializing deceased District volunteers and docents. Project Manager: Paul McKowan, Volunteer Coordinator Project Scope: 1. Identify site criteria. 2. Research and identify appropriate location(s)within District preserves. 3. Research appropriate memorial structure types and costs. 4. Poll similar agencies regarding their memorial systems/structures. 5. Create Volunteer Memorial guidelines and procedures. 6. Submit Final Plan and cost for approval and inclusion in 2011-12 budget. Supporting Departments: Operations, Planning Budget Estimate for 2010- Total Project Cost: $0 11: Project Schedule: Q4—2010-11 Board/Committee LFPAC Involvement: Project Report Memo to the Board Public Affairs) 20 of 20 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT REAL PROPERTY T DTPAR ENT� ACTION PLAN FY2010-11 201 0 - 1 1 Action Plan ' Real Property Department 2010.11 Action Plan Dept. - Real Property / / ✓ x c\ ,:� ,i. /r ems. /r/ ,i a\ ., m„ ,:r�, ,,r r,_, . ,, ,, .�,.>. y,� ,��.,.�� s,--.>s. �, /,�, 'n�aV ✓ �, �, �' n n `{��I� '�n.A�� ;v,v %, PROGRAM: LAND PURCHASE Priority 1 Potential New Continue to grow the District's Purchase new lands as additions to Mills Creek, Legal, Admin 2010-11 $11,000,000 Land Additions contiguous greenbelt. Russian Ridge, Bear Creek Redwoods, Sierra Azul, & Operations Skyline Ridge Open Space Preserves. Pursue Planning connections between Purisima Creek Redwoods and Public Affairs Mills Creek Open Space Preserves and potential staff facility locations in the Foothills South Area and Coastal Area. The Hawthorns Ensure transfer of the Hawthorns Transfer of this well known historic property in Portola Legal Q1 -2010-11 $101,000 Property Transfer Property gift to the District. Valle to the District will bring with it a range f P rtY P rtY 9 Y 9 g o Operations operational, management, and public affairs issues that Planning will require immediate attention and involvement by all Public Affairs departments Purisima to the Acquire new land in the 1. Complete purchase of POST(Lobitos Ridge) Legal Lot Line Adj. $30,000 Sea Purisima/Lobitos Creek Watershed property. Operations Q3-2010-11 corridor to eventually create a 2. Enter into Grazing, Agricultural Leases and Planning Purisima-to-the-Sea trail from Skyline Residential Rental Agreements with existing tenants of Public Affairs Open Access to the sea. Lobitos Ridge property. Easement 3. Pursue lot line adjustments to merge District's Q3-2010-11 Elkus Ranch Uplands and Lobitos Ridge properties. 4. Fund Operations maintenance and erosion control Purisima measures to reopen overgrown section of access Farms easement to Elkus Ranch Uplands property. Prop. Div. 5.Work with private property owner of Purisima Farms Q1 -2011-12 property to obtain a property division of upland and agricultural areas of property. Purisima Farms Transfer Q2-2011-12 Real Property- 1 2010-11 Action Plan Dept. - Real Property \ Etimted Dept P!o�M#��IR� l \\ R p��� �� /, ��/ / ���` 4�M� � /y�r�l#le� 1✓FR�]������� �M��yy�Yi7�. j Potential New Trail Obtain new trail easements Pursue new trail easements: Legal 2010-11 $90,000 Easements connecting the District's preserves Priority 1: Operations and other public trails. Ravenswood, El Corte de Madera Open Space Planning iPreserves Public Affairs Priority 2: La Honda Creek, Bear Creek Redwoods Open Space Preserves Priority 2 Land Purchase Create connections within District Cooperatively work with local land preservation Legal 2010-11 $4,125,000 Partnerships lands and with other park and open organizations on the following property purchase Operations space lands partnerships: Planning 1.Moody Gulch -finalize agreement with 3 water Public Affairs companies and obtain approval from County Board of Supervisors 2. Pursue Property connections in Stevens Canyon with Santa Clara County Parks 3. Work with City of Saratoga and Santa Clara County Parks to connect the City to Skyline-Sanborn County Park 4. Work with Hidden Villa& Hefer International to provide conservation easements and public access to Rancho San Antonio Open Space Preserve. Real Property-2 2010.11 Action Plan Dept. - Real Property P ��K(� d .:���� � y� -'3 �A.i. � �F7 /` // /` 1►�t{� �� �.'. j�,' Q (j� bpi Support -District Wide Strategic Plan Administration / -Cash Flow Analysis Administration ` -Sale of Public Bonds Administration -District Wide Intranet Administration -Safety Program/IIPP Update and Training Administration - Staff Attraction and Retention Survey Administration `s -Year-End Financial Audit Administration - Integrated Accounting, Budget and Finance Software Administration y � E -Chiocchi et al vs. District Administration / $10,000 -Negotiations of Rancho County Park Agreement Operations - Establish Elkus Easement Operations $30,000 - Fremont Older Ennex Road Realignment Operations , - Rancho San Antonio Black Mountain Trail Extension Operations -South Area Field Office Operations -White Oaks Trail Realignment Operations v -Cooley Landing Peninsula Site Planning Planning - Mt. Umunhum Site Planning Planning ` -Sierra Azul/Bear Creek Redwoods Master Plan Planning - El Corte de Madera Staging Area and Trial Improvements Planning - Fremont Older Staging Area Public Safety Improvements Planning - LHC Master Plan Phase 1 Implementation Planning -Guadalupe River Mercury Total Maximum Daily Load (TMDL) Planning - Mindego Ranch Remediation Planning e,$156,000 - Mt. Um Remediation and Restoration Planning - Resource Management Policies Planning �< -Beatty Residence Demolition Planning $42,000 -Diversity Outreach Public Affairs - District's State Legislative Plan Public Affairs / - District's Federal Legislative Plan Public Affairs / Real Property-3 2010-11 Action Plan Dept. - Real Property ti De t Oth�eC Estimated � Project Name . Purpose Q�ecriptian D�pertments Completion E3udget 0.1 Involveo Date !=1(201 1 Ongoing • Convert the budgeted funds in New Land Commitments budget category into open space lands at desirable prices, focusing on critical greenbelt properties that round out and improve public access to existing preserves, connect to other preserves and to other public lands, protect natural habitat and resources, and further the completion of the Bay Area Ridge Trail and the San Francisco Bay Trail. •Provide comprehensive land conservation planning and strategic analysis to guide the land purchase program. Work with Operations and Planning Departments t- evaluate new properties being considered for purchase and help assess management issues and associated costs. Provide Land use and site planning informatiol assist in developing terms and conditions for negotiating land pruchases. Conduct due diligence investigations as necessary. • Maintain a multi-year spending plan for open space land purchases that optimizes use of cash and borrowed funds to accomplish land purchase goals within budget constraints. Contingent on working with District Controller on Q3 financing measure. • Explore grant opportunties to augment land purchase funds. Explore joint projects with non-profit and public agency partners, bargain sales, and/or gifts where possible. Explore various alternative terms of purchase to offer advantages and incentives to landowners, as well as cost savings to the District. •Work jointly with Planning and Operations Departments to transition responsibility for planning, management, and operation of newly purchased lands. Assist with structure disposition and site remediation efforts in the short-term timeframe following property purchase. •Administer tax cancellations for purchased property. Implement assessment agreement for San Mateo County Mosquito Abatement District. Continue to work with Operations and Administration Departments on Coastside Protection Program agreements with La Honda Pescadero Unified School District and San Mateo County Fire to pay and track service fees for existing and new land purchases on the coast. Real Property-4 -11 Action Plan Dept. - Real Property PROGRAM: LAND PROTECTION Priority I Ridge Vineyards Protect scenic ridgeline at Monte Draft and finalize agreement and easement documents Legal Q1 -20-10-11 $15,000 Bello Open Space, resolve historic for fee and easement property exchanges,finalize and Operations Fee Exchange encroachments and enhance historic circulate mitigated negative declaration, update Planning and compatible agricultural uses. appraisal, take matter to Committee and Board. Close Public Affairs Q4-2010-11 escrow on transactions. Easement Exchange Property Rights Address Encroachments on District Resolve property rights disputes and encroachments Legal 2010-11 $105,000 and Encroachment Lands involving adjoining property owners at Sierra Azul, Operations Resolution Saratoga Gap and other Open Space Preserves in order Planning to protect the integrity of the District's property rights and Public Affairs the resource values of public open space lands. J Priority 2 San Mateo County File notice of nonrenewal for all File a notice of nonrenewal with San Mateo County and Legal Q4-2010-11 Williamson Act Williamson Act contract lands in San City of Menlo Park for appropriate MROSD lands Planning Nonrenewal Mateo County. currently covered by the Williamson Act Ongoing •Convert the budgeted funds in New Land Commitments budget category into open space lands at desirable prices, focusing on critical greenbelt properties that round out and improve public access to existing preserves, connect to other preserves and to other public lands, protect natural habitat and resources, and further the completion of the Bay Area Ridge Trail and the San Francisco Bay Trail. • Protect District interests in land by resolving conflicts arising from easement and encroachment issues. Coordinate closely with Operations and Legal Program to defend the District's interests in property rights disputes. -Assist Planning Department in monitoring proposed outside land development or land use changes that could negatively impact District preserves. Participate in the local development review process to encourage dedications, exchanges, or purchases of land or easements for open space purposes to enhan ce the District's land protection goals. Real Property-5 2010-11 Action Plan Dept. - Real Property � �� � �� tad Dopt Pr- 010 Name t Dot rIpp on D rt me —CoM !oti on Budget, In4n-1 Involved Date VV* PROGRAM: PROPERTY MANAGEMENT Priority 1 New Land Rental Transition rental structures 1 Assess overall conditions of residence. Operations 2010-11 To be Property associated with new land purchases 2. Make repairs and clean residence. Administration determined by Transistion 3. If residence does not have current tenant-list the Public Affairs property residence for rent. Planning inspection 4. Enter into lease with current tenant or new tenant. Legal part of land 5. Enter into grazing or agricultural lease with either purchase due current tenant or new tenant. diligence rocess San Mateo County To renew the District's 25-year 1. Understand with Operations District Radio System Legal Q3-2010-11 Telecom Lease communication lease with San Mateo requirements for tower at County's Pise Peak Operations County(County)for the Rolfe Communications Site. Repeater Site at the Russian Ridge 2. Work cooperatively with County to develop a lease Open Space Preserve. Where that will: possible, investigate a cooperative -Assist District with its radio system requirements at lease with County to enhance the Pise Peak. communication capability of the new -Allow the continued leasing of the Rolfe Repeater Site District Radio System. for the next 25 years. 3. Receive approval of the new 25-year lease from the County. Real Property-6 .11 Action Plan Dept. - Real Property GGNRA Tower To manage the construction phase of 1 Coordinate contractor bid site visits. Legal Q4-2010-11 Construction the GGNRA Tower project at the 2. Develop a Right-to-Enter permit with Legal, Operations Black Mountain communication Operations, and Planning. Planning facilities 3. Determine construction start and end dates. Public Affairs 4. Coordinate with Operations on day-to-day contractor requirements. 5. Monitor with Operations day-to-day construction activities. 6. Coordinate with Operations/Public Affairs to manage public outreach regarding construction. 7. Develop Right-to-Use agreement with GGNRA for District use of tower for District Radio System. 8. Coordinate with Operations and GGNRA for installation of District Radio Equipment on the GGNRA tower. 9. Ensure all site clean up and road repair completed by GGNRA post construction. Real Property-7 77,77,6�777-77,77 2010-11 Action Plan Dept. - Real Property ep del It a 'C6molletidn Oudget Priority 2 Bear Creek Develop a long term lease 1. Finalize any Bear Creek Stables site assessment Legal Q3-2010-11 $10,000 Stables requirements. Operations RFP/Lease 2. Perform Historic Assessment on Bear Creek Stables Planning structures. Public Affairs 3. Prepare the Bear Creek Stables site and management plan. 4. Draft long-term lease agreement to be included in Request for Proposal (RFP). 5. Prepare RFP including request for detailed financial plan. 6. Issue RFP, evaluate proposals, select stable tenant. 7. Sign Lease Fremont Older Implement a plan to complete a 100- 1. Perform site analysis with Planning. Legal Q2-2010-11 $15,000 House Defensible foot defensible space around the 2. Develop Scope of work including Resource Planning Space Fremont Older house to comply with Management Requirements. Operations State law. 3. Obtain Quotes. 4. Select contractor. 5. Complete scope of work. Real Property-8 2010-11 Action Plan Dept. - Real Property 0, --1101 Deferred Bi-Annual Contract Develop bi-annual agreements for 1. Upon Board approval issue bids for painting and Legal Q1 -2010-11 $35,250 Process repair and maintenance contracts. roofing contractors. Implement process with two 2. Select contractors in painting and roofing for FY contractors for the next two years. 2010/11 and FY 2001/12. 3. Develop process flow for other department use. Property To increase efficiencies in handling 1. Analyze Property Management requirements. Administration Q4-2010-11 $5,000 Management tenant issues and centralizing key 2. Develop requirements document. Software tenant informations. 3. Research Property Management firms use of software options. 4. Review software vendor options. 5. Test vendor software choices for best fit if possible. 6. Make recommendation. 7. Purchase software. Ku 8. Integrate all current property management information into software. Real Property-9 Support12010-11 Action Plan Dept. - Real Propert Do 777 7,,77 7, V Ur Involved OngoingAgricultural Policy Guide Planning Folger Ranch House Remodel Planning Radio Improvement Project Operations Manage Grazing Properties Operations Skyline Ridge Tree Farm Restoration Operations ^ Manage District's real property assets and revenue-producing activities maximizing rental income consistent with Open Space Management policies, working with Operations and Planning Departments to implement grazing and agricultural leases, assessing viability of retaining structures or make recommendations to the Board for their disposition. Maintain a relocation assistance program utilizing staff and consultants as necessary. -Administer rental accounts, communication, and agricultural leases. Maintain and enhance revenue stream through competitive and current rate structure, effective maintenance programs, and communication with tenants. Maintain and improve District rental structures ouneeded. -Work with Legal to oversee the operation and management of the Guadalupe Land Co. in Sierra Azul Open Space Preserve. � Real Property- 1O 201 0- 1 1 Action Plan Real Property Department Midpeninsula Regional Open Space Dubtrict Action Plan FY2010-11 — Real Property Department REAL PROPERTY DEPARTMENT The Real Property Department Action Plan for FY2D1O-11 includes the department's basic policy | obi8utivm, omne functions. ongoing ao1iviUes, key projects that will require a significant amount of | staff time and/or resources. Contents Programs.......................................................................................................................................I � BasicPolicy Objective:.................................................................................................................1 � CoreFunctions:.............................................................................................................................1 Staff Resources: (FTE: Full-Time Equivalents)........................................................................1 LANDPURCHASE.........................................................................................................................2 Potential New Land Additions......................................................................................................2 The Hawthorns Property Transfer...............................................................................................3 Pu[hdO0a0Jthe Sea.....................................................................................................................4 Potential New Trail Easements....................................................................................................5 Land Purchase Partnerships.......................................................................................................0 � LAND PROTECTION...........----'.......------'.~~~......~~.....'.^--~',-,,,,,,~~,~,,,^~,,~~_,~,,,,_^~^^,,,,,^,~,,,7 | � Ridge Vineyards Property Exchange...........................................................................................7 Property Rights Protection and Encroachment Resolution ..........................................................8 San Mateo Williamson Act Contracts pJonrenevmaL-----------------------9 PROPERTY MANAGEMENT........................................................................................................10 New Land Rental Property Transition........................................................................................ 1O San Mateo County Telecom Lease ........................................................................................... 11 GGNR4 Communication Tower Construction............................................................................ 12 Bear Creek Stables RUFP/Lease................................................................................................. 13 Fremont Older House Defensible Space...................................................................................14 � � � Midpeninsula Regional Open Space District Action Plan FY2010-11 — Real Property Department PROGRAMS: * Land Purchase 0 Property Management 0 Land Protection BASIC POLICY OBJECTIVE: The District seeks to purchase or otherwise acquire interest in the maximum feasible area of strategic open space land. The District seeks to link its open space lands with federal, state, county, city parklands, and watershed lands. Core Functions: A. Purchase new open space lands at desirable prices. B. Provide comprehensive land conservation planning and strategic analysis to guide the land purchase program. C. Oversee the District's conservation easement monitoring program. D. Protect District interests in land by resolving conflicts arising from easement and encroachment issues. E. Manage District's real property assets and revenue-producing activities. Staff Resources: (FTE: Full-Time Equivalents) FTEs Position Title 1.0 Real Property Manager 0.8 Senior Real Property Planner 2.0 Real Property Specialist (2) 1.0 Administrative Assistant 4.8 Total FTEs Real Property 1 of 14 Midpeninsula Regional Open Space Ditarict Action Plan FY2010-11 — Real Property Department LAND PURCHASE Key Project: Potential New Land Additions Priority: 1 Department/Program: Real Property/Land Purchase Purpose: Purchase new lands as additions to Mills Creek, Russian Ridge, Bear Creek Redwoods, Sierra Azul, & Skyline Ridge Open Space Preserves. Pursue connections between Purisima Creek Redwoods and Mills Creek Open Space Preserves and potential staff facility locations in the Foothills South Area and Coastal Area. Project Manager: Michael Williams, Real Property Manager Project Scope: Pursue land purchase opportunities, utilize non-profit and agency partnerships and previously secured agency grant funding where available to add open space to District preserves. � Supporting Departments: Operations, Planning, Public Affairs Administration and Legal � Budget Estimate for 2010- Real Property Dept: $11 million 11: Total Project Cost: $11 million Project Schedule: FY2010-11 Board/Committee Real Property Committee for properties within the Coastal Involvement: Protection Area and for significant land purchases. Full Board Real Property 12 of 14 Midpeninsula Regional Open Space District Action Plan FY2010-11 — Real Property Department Key Project: The Hawthorns Property Transfer Priority: 1 Department/Program: Real Property/ Land Purchase & Property Management Purpose: To ensure successful transfer of"The Hawthorns" property gift to the District in accordance with the previously-accepted donation agreement, identify and address immediate operational, management, and public outreach needs associated with the property. Project Manager: Michael Reeves, Real Property Specialist Project Scope: Property transfer will bring a range of management, planning and public affairs issues requiring immediate attention and involvement by all departments: 1. Ensure timely property transfer and associated monetary endowment; manage the relationship with the Woods Estate trustees. 2. Prepare public outreach plan to address anticipated strong community interest in property transfer. 3. Undertake studies to identify and address critical property management, planning and operational issues, including structural, historic, natural, and environmental conditions. 4. Inventory and map all improvements and infrastructure. 5. Determine suitability of utilizing the Alpine Road residence as an employee or caretaker residence to establish an on- site management presence. 6. Upon transfer to the District property secure theand undertake defensible space fire safety measures. Supporting Departments: Operations— natural resources assessment, Planning, Public Affairs and Legal Budget Estimate for 2010- Real Property Dept.: $ 35,000—secure property structures 11: $ 45,000— 1st year fire safety measures $ 5,000— env. site assessment $ 16,000—prepare residence Planning Dept.: $ 125,000—hist./struct. assessments Total Project Cost: $226,000 Project Schedule: Property transfer anticipated in Q1 —2010-11 Board/Committee Real Property Committee; Use & Management Committee Involvement: Full Board Real Property 13 of 14 Miapeninsula Regional Open Space District Action Plan FY2010-11 — Real Property Department Key Project: Purisima to the Sea Priori: 1 Department/Program: Real Property/Land Purchase & Property Management Purpose: 1. Complete purchase of POST (Lobitos Ridge) property. 2. Enter into Grazing, Agricultural Leases and Residential Rental Agreements with existing tenants of Lobitos Ridge property. Pursue lot line adjustment to merge District's Elkus Ranch Uplands and Lobitos Ridge properties. 4. Fund Operations maintenance and erosion control measures to reopen overgrown section of access easement to Elkus Ranch Uplands property($30,000). . Work with private property owner of Purisima Farms property to obtain a property division of upland and agricultural areas of property. II Project Manager: Michael Williams, Real Property Manager Project Scope: 1. Submit Lot Line Adjustment Application to San Mateo County for merger of District's Elkus Uplands and POST (Lobitos Ridge) properties contingent upon County approval. . Prepare and enter into lease/rental agreements with current grazing, agricultural and residential tenants on Lobitos Ridge property. . Work with private owner of Purisima Farms property to prepare survey of upland and agricultural areas of property. . Submit appropriate property division application to County to legalize Purisima Farms Uplands and Agricultural parcels. . Accept Dedication Transfer of Purisima Farms Uplands I property Supporting Departments: Operations, Planning, Public Affairs and Legal Budget Estimate for 2010- Real Property Dept:$30,000 - Survey& County Application Fees 11: Total Project Cost: $30,000 Project Schedule: Lot Line Adjustment Q3—2010-11 Open Access Easement Q3 -2010-11 Property Division of Purisima Uplands Q1 —2011-12 Transfer of Purisima Farms Uplands property Q2—2011-12 Board/Committee Real Property Committee Involvement: Full Board Real Property 4 of 14 Midpeninsula Regional Open Space District Action Plan FY2010-11 — Real Property Department Key Project: Potential New Trail Easements Priority: 1 & 2 Department/Program: Real Property/Land Purchase Purpose: Obtain new public trail easements across adjacent properties to create trail connections within and between the District's preserves and other public trail systems at Ravenswood, El Corte de Madera, La Honda Creek, and Bear Creek Redwoods Open Space Preserves. Project Manager: Michael Reeves, Real Property Specialist Project Scope: 1. Negotiate with City & County of San Francisco an exchange of a trail easement to District connecting Ravenswood Open Space Preserve and University Avenue (Bay Trail alignment)for an underground pipeline easement to City. Commission concept plan and environmental review for trail alignment. (Priority 1) 2. Support Planning Department in negotiating trail easement through California Water Company land connecting proposed El Corte Madera staging area to the California Hiking & Riding Trail managed by San Mateo County. (Priority 1) 3. Negotiate with Caltrans and private landowner trail easements at La Honda Creek Open Space Preserve. (Priority 2) 4. Negotiate trail and patrol easement with private landowner at Bear Creek Redwoods Open Space Preserve (Priority 2) Supporting Departments: Planning, Operations, Public Affairs and Legal Budget Estimate for 2010- Real Property Dept.: $ 80,000— concept plan and 11: environmental review $ 10,000—survey Total Project Cost: $ 90,000 Project Schedule: FY2010-11 Board/Committee Full Board Involvement: Real Property 5 of 14 Miapeninsula Regional Open Space Dwtrict Action Plan FY2010-11 — Real Property Department I f Key Project: Land Purchase Partnerships Priority: 2 Department/Program: Real Property/Land Purchase & Land Protection Purpose: 1. Work with Santa Clara County Parks to complete the Moody Gulch addition to Bear Creek Redwoods Open Space Preserve. 2. Pursue Property Connections in Stevens Canyon with Santa Clara County Parks. 3. Work with the City of Saratoga and Santa Clara County Parks to connect the City to Skyline-Sanborn County Park. 4. Work with Hidden Villa & Heifer International to provide conservation easements and public access to Rancho San Antonio Open Space Preserve. Project Manager: Michael Williams, Real Property Manager Project Scope: 1. Moody Gulch - Finalize Agreement with 3 water companies and obtain approval from County Board of Supervisors. 2. Stevens Canyon Connections subject to property owner negotiations and County purchase contributions. 3. Saratoga to Skyline-Sanborn Connections —work with other agencies to draft transactional documents contingent upon County funding contribution. 4. Hidden Villa Conservation Easements & Public Access contingent upon identifying feasible trail connection to Black Mountain Trail and negotiations with Hidden Villa. Supporting Departments: Operations, Planning, Public Affairs and Legal Budget Estimate for 2010-11 Real Property Dept: $4,125,000 Total Project Cost: $4,125,000 Project Schedule: FY2010-2011 Board/Committee Real Property Committee Involvement: Full Board Real Property 6 of 14 Midpeninsula Regional Open Space District Action Plan FY2010-11 — Real Property Department LAND PROTECTION Key Project: Ridge Vineyards Property Exchange Priority: Department/Program: Real Property/Land Protection Purpose: Protect scenic ridgeline at Monte Bello Open Space Preserve, resolve historic encroachment and enhance historic and compatible agricultural uses. Project Manager: Sandy Sommer, Senior Real Property Planner Project Scope: 1. Draft and finalize agreement and easement documents for fee and easement property exchanges 2. Finalize and circulate mitigated negative declaration 3. Update appraisal 4. Take matter to Committee and Board 5. Close escrow on transactions Supporting Departments: Legal, Operations, Planning, and Public Affairs Budget Estimate for 2010- Real Property Dept. $15,000 11: Total Project Cost: $15,000 Project Schedule: Fee Exchange Q1 —2010-11 Easement Exchange Q4—2010-11 Annual Easement Monitoring Board/Committee Real Property Committee Involvement: Full Board Real Property 7 of 14 Miapeninsula Regional Open Space District Action Plan FY2010-11 — Real Property Department I Key Project: Property Rights Protection and Encroachment Resolution Priority: 1 Department/Program: Real Property/ Land Protection Purpose: Resolve property rights disputes and encroachments involving adjoining property owners at Sierra Azul, Saratoga Gap, Monte Bello and Windy Hill Open Space Preserves (OSP) to protect the District's property rights and open s ace resource values. Project Manager Michael Reeves, Real Property Specialist i Project Scope: Resolve issues through a variety of means including abatement, compliance, restoring or mitigating affected areas, exchanging property interests, protective easements, and/or boundary line adjustments. Pursue legal action if necessary in coordination with Legal and Board. Anticipated activities include: 1. Cooperating with Santa Clara Co. in enforcement action against Gullicksen et al regarding illegal dumping and grading on and near Saratoga Gap OSP along Hwy 9. 2. Resolving encroachment by adjacent landowner at Saratoga Gap OSP along Redwood Gulch Rd. 3. Resolving boundary and road easement issues with adjacent landowner at Kennedy Trail in Sierra Azul OSP. 4. Resolving encroachment by adjacent landowner in the Cathedral Oaks area of Sierra Azul OSP. 5. Surveying common boundary with adjacent landowner within Stevens Canyon area of Monte Bello OSP preparatory to installing boundary fencing. 6. Finalizing easement exchange under license agreement with adjoining neighbor at Windy Hill OSP. Supporting Departments: Planning, Operations, Public Affairs and Legal. Budget Estimate for 2010- Real Property Dept.: $ 15,000—surveying and geotechnical 11: work $ 90,000—budgeted for outside legal counsel Planning Dept.: $ 20,000—Kennedy Road Culvert replacement—contingent on negotiations Total Pro'ect Cost. $125,000 Project Schedule: FY201 -11 } c d 0 Board/Committee Full Board Involvement Real Property 8 of 14 Midpeninsula Regional Open Space District Action Plan FY2010-11 — Real Property Department Key Project: San Mateo Williamson Act Contracts Nonrenewal Priority: 2 Department/Program: Real Property/ Land Protection Purpose: To file a notice of nonrenewal with San Mateo County and City of Menlo Park for appropriate MROSD lands currently covered by Williamson Act contracts. Project Manager: Jean Chung, Real Property Administrative Assistant Sandy Sommer, Senior Real Property Planner Project Scope: 1. Meet with Stakeholders and responsible agency staff to discuss nonrenewal 2. Conduct research with title companies as needed to determine Williamson Act status 3. Prepare maps, summary table and board report for board consideration 4. Prepare and submit nonrenewal request to agencies 5. Follow up and review recorded documents for accuracy 6. Perform filing and computer administrative tasks. Supporting Departments: Legal and Planning Budget Estimatefor 2010- 11: Project Schedule: Q4—2010-11 Board/Committee Full Board Involvement: Real Property 9 of 14 Miapeninsula Regional Open Space Dizarict Action Plan FY2010-11 — Real Property Department PROPERTY MANAGEMENT Key Project: New Land Rental Property Transition Priority: 1 Department/Program: Real Property/Property Management Purpose: Transition rental leases and structures, grazing and agricultural leases associated with new land purchases. Project Manager: Elaina Cuzick, Real Property Specialist Project Scope: POST/Lobitos Ridge (2) 1. Finalize remodel of both residences. 2. Enter into rental agreements for two residences. 3. Assume agricultural lease with existing tenant. 4. Assume grazing lease with existing tenant. 5. Work with Operations to develop a long term grazing lease for POST/Lobitos Ridge and Elkus Uplands Ranch. Additional structures from new land purchases (Non Ranger) 1. Assess overall conditions of residence. 2. Make repairs and clean residence. 3. If residences does not have current tenant— list the residence for rent. 4. Enter into lease with either current tenant or new tenant. 5. Enter into grazing or agricultural lease with either current tenant or new tenant. Supporting Departments: Legal — Leases, Operations, Planning, and Administration Budget Estimate for 2010- To be determined with structures inspections as part of land 11: purchase due diligence process. Project Schedule: As needed. Board/Committee Real Property Committee Involvement: Full Board Real Property 110 of 14 Midpeninsula Regional Open Space District Action Plan FY2010-11 — Real Property Department Key Project: San Mateo County Telecom Lease Priority: 1 Department/Program: Real Property/Property Management Purpose: To renew the District's 25-year communication lease with San Mateo County(County)for the Rolfe Repeater Site at the Russian Ridge Open Space Preserve. Where possible, investigate a cooperative lease with County to enhance the communication capability of the new District Radio System. Project Manager: Elaina Cuzick, Real Property Specialist Project Scope: 1. Understand with Operations District Radio System requirements for tower at County's Pise Peak Communication site 2. Work cooperatively with County to develop a lease that will: a. Assist the District with its radio system requirements at Pise Peak. b. Allow the continued leasing of the Rolfe Repeater Site for the next 25 years. 3. Receive approval of the new 25-year lease from the County Deliverable: New 25-year lease. Supporting Departments: Legal and Operations Budget Estimate for 2010- 11: Project Schedule: Q3—2010-11 Board/Committee Real Property Committee Involvement: Full Board Real Property 11 of 14 Midpeninsula Regional Open Space District Action Plan FY2010-11 — Real Property Department Key Project: GGNRA Communication Tower Construction Priority: 1 Department/Program: Real Property/Property Management Purpose: To manage the construction phase of the GGNRA Tower project at the Black Mountain communication facilities. Project Manager: Elaina Cuzick, Real Property Specialist Project Scope: 1. Coordinate contractor bid site visits. 2. Develop a Right-to-Enter permit with Legal, Operations, and Planning. 3. Determine construction start and end dates. 4. Coordinate with Operations on day-to-day contractor requirements. 5. Monitor with Operations day-to-day construction activities. 6. Coordinate with Operations/Public Affairs to manage public outreach regarding construction. 7. Develop a Right-to-Use agreement with GGNRA for District use of tower for District Radio System. 8. Coordinate with Operations and GGNRA for installation of District Radio Equipment on the GGNRA tower. 9. Ensure that all site clean up and road repair completed post construction. Supporting Departments: Legal, Operations, Planning, and Public Affairs Budget Estimate for 2010- 11: Project Schedule: Q4—2010-11 Board/Commiftee Real Property Committee Involvement• Real Property 12 of 14 Midpeninsula Regional Open Space District Action Plan FY2010-11 — Real Property Department Key Project: Bear Creek Stables RFP/Lease Priority: 2 Department/Program: Real Property/Property Management Purpose: Develop a long-term lease for Bear Creek Stables. Project Manager: Elaina Cuzick, Real Property Specialist Project Scope: 1. Finalize any Bear Creek Stables site assessment requirements. 2. Perform Historic Assessment on Bear Creek Stables structures. 3. Prepare the Bear Creek Stables site and management plan. 4. Draft long-term lease agreement to be included in Request for Proposal (RFP). 5. Prepare RFP including request for detailed financial plan. 6. Issue RFP, evaluate proposals, select stable tenant 7. Sign Lease Deliverables: 1. Long-Term Lease 2. Site and Management Plan 3. Request for Proposal Supporting Departments: Legal, Planning, Operations, and Public Affairs Budget Estimate for 2010- Real Property Dept: $10,000 11: Planning Dept.: $55,000 Historical Assessment, Water testing Total Project Cost: $65,000 Project Schedule: Q2 —2010-11 Board/Committee Sierra Azul/Bear Creek Redwoods Master Plan Ad Hoc Involvement: Real Property 13 of 14 Micdpeninsula Regional Open Space Dizarict Action Plan FY2010-11 — Real Property Department Key Project: Fremont Older House Defensible Space Priority: 2 Department/Program: Real Property/Real Property Specialist Purpose: Implement a plan to complete a 100-foot defensible space around the Fremont Older house to comply with State law. Project Manager: Elaina Cuzick, Real Property Specialist Project Scope: 1. Perform Site analysis with Planning 2. Develop Scope of Work including Resource Management Requirements 3. Obtain quotes 4. Select contractor 5. Complete Scope of Work Supporting Departments: Legal, Planning, and Operations Budget Estimate for 2010- Real Property Dept: $15,000 11: Total Project Cost: $15,000 Project Schedule: - Q2 —2010-11 Board/Committee Real Property Committee Involvement: i Real Property 14 of 14 Midpeninsula Regional ' Open Space District i To: Board of Directors From: Stephen E. Abbors Date: Feb. 3, 2010 Re: Late FYIs i i Region al OpehSpace NlidpenINSUla Open Spar e 0Ismo January 27, 2010 Senator Barbara Boxer 112 Hart Senate Office Building District of Columbia 20515-0515 Dear Senator Boxer: On behalf of the Midpeninsula Regional Open Space District I'd like to thank you very much for your diligent and effective work for the cleanup of the former Almaden Air Force Base atop Mt. Umunhum. The vote by Congress,just before the holidays in late December, to allocate funds for the cleanup will allow us to begin the work of restoring the natural environment to ensure that the site provides clean water and air. This summer we will work with the public to develop a sustainable plan for the mountaintop and with your continued help, current residents and future generations will marvel at the view and the beauty of the Bay Area. Mt. Umunhum will connect people with the natural environment in a way that few other locations can. Sincerely, Stephen E. Abhors General Manager '33o()istel Circle LDs Altos,CA 940)2 6,,o 691 11 aoo 6�,o bO i 0435 "w-'i opE w;paco wtt r ae��a�,ai �7penSpace i Midpeninsu(a Regional Open Space District January 27, 2010 Senator Dianne Feinstein 331 Hart Senate Office Building District of Columbia 20515-0515 Dear Senator Feinstein: On behalf of the Midpeninsula Regional Open Space District I'd like to thank you very much for your diligent and effective work for the cleanup of the former Almaden Air Force Base atop Mt. Umunhum. The vote by Congress,just before the holidays in late December, to allocate funds for the cleanup will allow us to begin the work of restoring the natural environment to ensure that the site provides clean water and air. This summer we will work with the public to develop a sustainable plan for the mountaintop and view and the with our continued help, current residents and future generations will marvel at the e Y P� beauty of the Bay Area. Mt. Umunhum will connect people with the natural environment in a way that few other locations ca n. Sincerely, Stephen E. Abbors General Manager 530 Distel Circie Los,Altos,CA 9402) e50 69 r_:rzoo 6,0 091 0485 ( ww v cper, pace orb; e g,�1 a I pen pace i Midpeninsuld Regional Open Space District January 27, 2010 Congressman Mike Honda 1713 Longworth House Office Building District of Columbia 20515-0515 Re: Fiscal Year 2010 Appropriations for the former Almaden Air Force Station Dear Congressman Honda, Years of tireless and effective work by you and your staff paid off when Congress voted, in late December, to allocate funds for the cleanup of the former air force station atop Mt. Umunhum. On behalf of the Midpeninsula Regional Open Space District, I'd like to thank you for your inspiring leadership and unwavering commitment to the project. This act by Congress allows us to begin restoring the natural environment to ensure that the site provides clean water and air and it sets us on a path toward creating a spectacular recreational destination for the public. This summer we will work with the public to develop a sustainable plan for the mountaintop and with your continued help, current residents and future generations will marvel at the view and the beauty of the Bay Area. Mt. Umunhurn will connect people with the natural environment in a way that few other locations can. Sincerely, 4 Stephen E. Abbors General Manager 33u Distel Cirde I os AltoS,CA 940)? 61)()6)1 1)00 1 (-,,C,)1 0485 VVWW Re k,anaI 0pen5pace Midpeninsula Regional Open Space District January 27, 2010 Congresswoman Zoe Lofgren 102 Cannon House Office Building District of Columbia 20515-0515 Re: Fiscal Year 2010 Appropriations for the former Almaden Air Force Station Dear Congresswoman Lofgren, On behalf of the Midpeninsula Regional Open Space District I'd like to thank you very much for your diligent and effective work for the cleanup of the former Almaden Air Force Base atop Mt. Umunhum. The vote by Congress,just before the holidays in late December, to allocate funds for the cleanup will allow us to begin the work of restoring the natural environment to ensure that the site provides clean water and air. This summer we will work with the public to develop a sustainable plan for the mountaintop and with your continued help, current residents and future generations will marvel at the view and the beauty of the Bay Area. Mt. Umunhum will connect people with the natural environment in a way that few other locations can. Sincerely, Stephen E. Abbors General Manager 33o Distel Circle I os AltoS,CA 940)2 6 e 691 1200 ( � 6Y)1'191 048$ ( www opernsp ace orc